REGULAR COUNCIL MEETING AGENDA
Tuesday, May 22, 2018 | 7:00pm Council Chambers | Civic Centre
CHAIRPERSON – Mayor Sue Paterson
1. NATIONAL ANTHEM
2. CALL TO ORDER
3. DISCLOSURE OF PECUNIARY INTEREST
4. AGENDA ADDITIONS OR DELETIONS
5. DELEGATIONS
5.1 Barry Heaney, Kevin Tremble, BDO Canada LLP – Presentation of the Town of Hanover Audited Financial Statements for the year ended December 31, 2017. (Resolution 47-18)
6. COUNCIL AND COMMITTEE OF THE WHOLE MINUTES
6.1 Regular Council Meeting Minutes – April 23, 2018 (Resolution 48-18)
6.2 Committee of the Whole Meeting Minutes – May 7, 2018 (Resolution 49-18)
7. STAFF REPORTS
7.1 Report PB-12-18 – Part Lot Control (761A & 761B 15th Street) (Resolution 50-18)
7.2 Report ED-07-18 – Hotel / Accommodation Feasibility Study (Resolution 51-18)
8. COMMITTEES OF COUNCIL MINUTES
8.1 Age Friendly Advisory Committee Minutes – April 17, 2018
8.2 Parks, Recreation Culture Advisory Committee Minutes – April 25, 2018
8.3 Downtown Revitalization Implementation Committee Minutes – May 2, 2018
8.4 Planning Advisory Committee Minutes – May 8, 2018
8.5 Economic Development Committee Minutes – May 16, 2018
(9.1 – 9.5 Resolution 52-18)
Regular Council Agenda | May 22, 2018 Page | 2
9. BY-LAWS
9.1 3020-18 – 2018 Tax Rates (pursuant to Report DCS-03-18 & 2018 Budget) 9.2 3021-18 – Part Lot Control (791A and 761B 15th Street) (pursuant to Report PB-12-18) 9.3 3022-18 – Confirm Proceedings of April 23, 2018 Regular Council Meeting 9.4 3023-18 – Tripartite Tiered Emergency Response Agreement (pursuant to Report FI-12-18) (Resolution 53-18)
10. CORRESPONDENCE REQUIRING ACTION
11. REPORTS AND CORRESPONDENCE FOR INFORMATION
11.1 Report FI-13-18 – April Activity Report
11.2 Committee of Adjustment – May 14, 2018 Meeting Minutes
11.3 Grey County Warden’s Forum – April 24, 2018 Meeting Minutes
11.4 Community Improvement Partnership – April 12, 2018 Meeting Minutes
11.5 Saugeen Municipal Airport – April 18, 2018 Meeting Minutes
11.6 News Release – Ontario Supporting Horse Racing, Strengthening Local Economies
11.7 Grey County – support of resolution regarding funding for local libraries
12. COUNCILLOR AND STAFF UPDATES
12.1 Deputy Mayor Hicks – OSUM Conference Update
13. PLANNING AND ZONING MATTERS
13.1 Notice of Public Meeting – Monday, May 28, 2018 | 5:00pm Minor Variance Application (A4-18) – 432 13th Avenue 13.2 Next Planning Advisory Committee Meeting – Tuesday, June 12, 2018 | 5:00pm
14. DATES TO REMEMBER
14.1 Victoria Day – Monday, May 21, 2018 – Municipal Office Closed 14.2 Next Committee of the Whole Meeting – Monday, June 4, 2018 | 7:00pm 14.3 Next Regular Council Meeting – Monday, June 18, 2018 | 7:00pm
15. INTRODUCTION OF NEW BUSINESS
16. CLOSED MEETING
Recommendation – THAT the Council of the Town of Hanover meet in closed session in order to discuss a matter pertaining to a proposed or pending acquisition or disposition of land by the municipality or local board. (Resolution 54-18)
17. ADJOURNMENT (Resolution 55-18) The Corporation of the Town of Hanover Consolidated Financial Statements For the year ended December 31, 2017 The Corporation of the Town of Hanover Consolidated Financial Statements For the year ended December 31, 2017
Contents
The Corporation of the Town of Hanover Statement of Responsibility 3 Independent Auditor's Report 4 - 5 Consolidated Statement of Financial Position 6 Consolidated Statement of Operations 7 Consolidated Statement of Changes in Net Debt 8 Consolidated Statement of Cash Flows 9 Summary of Significant Accounting Policies 10 - 14 Notes to Consolidated Financial Statements 15 - 35
The Corporation of the Town of Hanover Trust Funds Independent Auditor's Report 36 - 37 Balance Sheet and Statement of Continuity 38 Notes to Financial Statements 39 Statement of Administrative Responsibility
Management’s Responsibility for the Consolidated Financial Statements
The management of The Corporation of the Town of Hanover have prepared the accompanying financial statements and are responsible for their accuracy and integrity. The financial statements have been prepared by management in accordance with the accounting principles generally accepted for the public sector as prescribed by the Public Sector Accounting Board [PSAB] of the Canadian Institute of Chartered Professional Accountants.
In fulfilling its responsibilities and recognizing the limits inherent in all systems, administration has developed and maintained a system of internal control designed to provide reasonable assurance that the Corporation's assets are safeguarded from loss and that the accounting records are a reliable basis for the preparation of the financial statements.
The Chief Administrative Officer and Director of Corporate Services review the financial statements before such statements are submitted to Council and published for the residents of Hanover. The external auditors have access to, and meet with Administration and Council to discuss their audit and the results of their examination.
The Audit Committee of the Board meets with the external auditors to review the consolidated financial statements and discuss any significant financial reporting or internal control matters prior to the board's approval of the financial statements.
The financial statements have been audited by BDO Canada LLP, independent external auditors appointed by council. The accompanying Independent Auditor's Report outlines their responsibilities, the scope of their examination and their opinion on the Board’s consolidated financial statements.
Brian Tocheri Christine Walker Chief Administrative Officer Director of Corporate Services
May 22, 2018
3 Independent Auditor's Report
To the Members of Council, Inhabitants and Ratepayers of The Corporation of the Town of Hanover
We have audited the accompanying consolidated financial statements of The Corporation of the Town of Hanover, which comprise the consolidated statement of financial position as at December 31, 2017, and the consolidated statements of operations, changes in net debt, and cash flows for the year then ended, and a summary of significant accounting policies and other explanatory information.
Management's Responsibility for the Consolidated Financial Statements
Management is responsible for the preparation and fair presentation of these consolidated financial statements in accordance with Canadian public sector accounting standards, and for such internal control as management determines is necessary to enable the preparation of consolidated financial statements that are free from material misstatement, whether due to fraud or error.
Auditor's Responsibility
Our responsibility is to express an opinion on these consolidated financial statements based on our audit. We conducted our audit in accordance with Canadian generally accepted auditing standards. Those standards require that we comply with ethical requirements and plan and perform the audit to obtain reasonable assurance about whether the consolidated financial statements are free from material misstatement.
An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the consolidated financial statements. The procedures selected depend on the auditor's judgment, including the assessment of the risks of material misstatement of the consolidated financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity's preparation and fair presentation of the consolidated financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of accounting estimates made by management, as well as evaluating the overall presentation of the consolidated financial statements.
We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion.
4 Opinion
In our opinion, the consolidated financial statements present fairly, in all material respects, the financial position of The Corporation of the Town of Hanover as at December 31, 2017 and the results of its operations, changes in its net debt, and its cash flows for the year then ended in accordance with Canadian public sector accounting standards.
Chartered Professional Accountants, Licensed Public Accountants
Hanover, Ontario May 22, 2018
5 The Corporation of the Town of Hanover Consolidated Statement of Financial Position
December 31 2017 2016
Financial assets Cash (Note 1, page 15) $ 5,799,090 $ 4,650,576 Portfolio investments (Note 2, page 15) 2,017,000 2,000,000 Taxes receivable 195,073 356,423 Water and wastewater charges receivable 468,237 403,787 Government transfers receivable 976,617 832,953 Other receivables 931,194 1,302,207 Inventory for resale 13,175 13,585 Loans receivable (Note 3, page 15) 1,135,083 1,135,083 Long-term investments (Note 4, page 16) 2,756,742 2,756,742
14,292,211 13,451,356
Liabilities Temporary borrowings 26,821 41,970 Accounts payable and accrued liabilities 1,995,844 1,466,072 Deferred revenue (Note 5, page 16) 769,319 1,146,241 Long-term debt (Note 6, page 17) 1,538,395 1,939,555 Landfill site closure and post-closure care liability (Note 7, page 18) 349,537 303,777 Retirement benefit liability (Note 9, page 19) 1,288,963 1,102,680
5,968,879 6,000,295
Net financial assets 8,323,332 7,451,061
Non-financial assets Prepaid expenses 51,532 50,529 Inventory of supplies 122,351 106,005 Land held for sale 1,893,368 2,001,414 Tangible capital assets (Note 10, page 21) 67,624,381 66,767,488
69,691,632 68,925,436
Accumulated surplus (Note 11, page 23) $78,014,964 $ 76,376,497
The accompanying summary of significant accounting policies and notes are an integral part of these consolidated financial statements. 6 The Corporation of the Town of Hanover Consolidated Statement of Operations
For the year ended December 31 2017 2017 2016 Budget Actual Actual (Note 19)
Revenue Taxation $ 6,132,825 $ 6,213,157 $ 6,006,652 Government transfers (Note 14, page 26) 5,348,205 5,027,498 4,177,487 Water and wastewater charges 3,200,000 3,309,073 3,165,268 User fees and service charges 2,003,283 2,209,459 2,003,839 Investment income 167,050 245,619 242,771 Donations 207,400 243,333 231,644 Other income (Note 15, page 27) 518,600 541,121 664,725
17,577,363 17,789,260 16,492,386
Expenses General government 1,312,500 1,455,033 1,256,743 Protection services 3,728,400 3,707,592 3,800,123 Transportation services 1,331,026 1,587,103 1,452,382 Transit 352,260 968,354 680,836 Environmental services 3,166,800 3,232,270 3,245,731 Health and social services 755,800 852,926 749,979 Recreation and cultural services 3,395,500 3,629,233 3,537,602 Planning and development 703,985 755,790 242,011
14,746,271 16,188,301 14,965,407
Annual surplus 2,831,092 1,600,959 1,526,979
Accumulated surplus, beginning of the year 76,376,497 76,376,497 74,816,774 Opening accumulated surplus assumed on consolidation of Government Organizations - 37,508 32,744
Accumulated surplus, end of the year $ 79,207,589 $78,014,964 $ 76,376,497
The accompanying summary of significant accounting policies and notes are an integral part of these consolidated financial statements. 7 The Corporation of the Town of Hanover Consolidated Statement of Changes in Net Debt
For the year ended December 31 2017 2017 2016 Budget Actual Actual (Note 19)
Annual surplus $ 2,831,092 $ 1,600,959 $ 1,526,979
Acquisition of tangible capital assets (4,315,138) (3,022,796) (1,912,787) Proceeds on disposal of tangible capital assets - 6,371 49,947 Amortization expense 1,929,804 2,053,191 1,999,682 Write down of tangible capital assets on disposal - 230,149 79,593
(2,385,334) (733,085) 216,435
Increase in prepaid expenses - (1,003) 21,558 Increase in inventory of supplies - (16,346) (2,408) Decrease (increase) in assets held for sale - 108,046 17,330
- 90,697 36,480
Change in net financial assets 445,758 958,571 1,779,894
Net financial assets, beginning of year 7,451,061 7,451,061 5,638,423 Net assets (debt) assumed on consolidation of Government Organizations - (86,300) 32,744
Net financial assets, end of year $ 7,896,819 $ 8,323,332 $ 7,451,061
The accompanying summary of significant accounting policies and notes are an integral part of these consolidated financial statements. 8 The Corporation of the Town of Hanover Consolidated Statement of Cash Flows
For the year ended December 31 2017 2016
Cash provided by (used in)
Operating activities Annual surplus $ 1,600,959 $ 1,526,979 Items not involving cash Amortization and write down of tangible capital assets 2,283,340 2,079,275 Retirement benefit liability 186,283 (24,926) Landfill site closure and post-closure care 45,760 (18,358) Assets assumed on consolidation of Government Organizations (86,300) 32,744 4,030,042 3,595,714 Change in balances Decrease (increase) in taxes receivable 161,350 (29,881) Decrease in accounts receivable 162,899 253,102 Decrease in inventory for resale 410 1,768 Increase (decrease) in accounts payable 529,772 385,584 Increase (decrease) in deferred revenue (376,922) 380,726 Decrease (increase) in non-financial assets 90,697 36,480
4,598,248 4,623,493
Capital activities Acquisition of tangible capital assets (3,022,796) (1,912,787) Proceeds on disposal of tangible capital assets 6,371 49,947
(3,016,425) (1,862,840)
Investing activities Purchase of investments (17,000) (1,000,000)
Financing activities Decrease in temporary borrowings (15,149) (720) Additions to long-term liabilities - 7,854 Repayment of long-term liabilities (401,160) (391,352)
(416,309) (384,218)
Net change in cash and cash equivalents 1,148,514 1,376,435
Cash and cash equivalents, beginning of year 4,650,576 3,274,141
Cash and cash equivalents, end of year $ 5,799,090 $ 4,650,576
The accompanying summary of significant accounting policies and notes are an integral part of these consolidated financial statements. 9 The Corporation of the Town of Hanover Summary of Significant Accounting Policies
December 31, 2017
Management's Responsibility The management of the The Corporation of the Town of Hanover is responsible for the integrity, objectivity and accuracy of the financial information presented in these consolidated financial statements. Management reviews and approves the consolidated financial statements before they are submitted to Council.
Basis of Accounting The consolidated financial statements of The Corporation of the Town of Hanover are the representations of management. They have been prepared in accordance with Canadian public sector accounting standards established by the Public Sector Accounting Board of CPA Canada as prescribed by the Ministry of Municipal Affairs and Housing.
Basis of Consolidation The consolidated financial statements reflect the assets, liabilities, revenues and expenses of the current fund, capital fund, reserves and reserve funds of all municipal organizations, committees, and boards which are owned or controlled by council. All interfund assets, liabilities, revenues and expenses have been eliminated on consolidation.
The following boards owned or controlled by council have been consolidated:
Hanover Police Services Board Hanover Cemetery Board Hanover Public Library Board Hanover Downtown Improvement Area Community Improvement Partnership of Hanover Launch Pad Youth Activity & Technology Centre Bluewater Community Radio Inc.
A government partnership exists where the municipality has shared control over the board or entity. The municipality's pro-rata share of the assets, liabilities, revenues and expenses are reflected in the financial statements using the proportionate consolidation method. The municipality's proportionate interest of the following government partnerships are reflected in the consolidated financial statements:
Saugeen Mobility and Regional Transit 22.7% (2016- 24.1%) Hanover / Walkerton Landfill Site 50% Saugeen Municipal Airport 31.0% (2016- 31.2%)
10 The Corporation of the Town of Hanover Summary of Significant Accounting Policies
December 31, 2017
Basis of Accounting Items recognized in the financial statements are accounted for in accordance with the accrual basis of accounting. The accrual basis of accounting recognizes the effect of transactions and events in the period in which the transactions and events occur, regardless of whether there has been a receipt or payment of cash or its equivalent. Accrual accounting recognizes a liability until the obligation or condition(s) underlying the liability is partly or wholly satisfied. Accrual accounting recognizes an asset until the future economic benefit underlying the asset is partly or wholly used or lost.
Use of Estimates The preparation of financial statements in accordance with Canadian public sector accounting standards requires management to make estimates that affect the reported amounts of assets and liabilities at the date of the financial statements, and the reported amounts of revenues and expenses during the reporting period. Management has made estimates of historical cost, useful lives and amortization of tangible capital assets (Note 10). In addition, estimates have been made of closure and post-closure costs related to landfill sites (Note 7) and employee future benefits costs (Note 9). By their nature, these estimates are subject to measurement uncertainty and actual results could differ from management's best estimates as additional information becomes available in the future.
Revenue Recognition Taxation revenues are recorded at estimated amounts when they meet the definition of an asset, have been authorized, and the taxable event occurs. For property taxes, the taxable event is the period for which the tax is levied. As taxes recorded are initially based on management’s best estimate of the taxes that will be received, it is possible that changes in future conditions, such as reassessments due to audits, appeals and court decisions, could result in a change in the amount of tax revenue recognized. Taxes receivable are recognized net of an allowance for anticipated uncollectable amounts.
User fees and other revenues are recognized as the goods are delivered or services are rendered, providing the amount is fixed or determinable, and collectability is reasonably assured.
11 The Corporation of the Town of Hanover Summary of Significant Accounting Policies
December 31, 2017
Government Transfers Government transfers are recognized as revenue in the financial statements when the transfer is authorized and any eligibility criteria are met, except to the extent that transfer stipulations give rise to an obligation that meets the definition of a liability. Transfers are recognized as deferred revenue when transfer stipulations give rise to a liability. Transfer revenue is recognized in the statement of operations as the stipulation liabilities are settled.
Temporary Investments Temporary investments are recorded at the lower of cost and market value.
Portfolio and Long-term Investments Portfolio and long-term investments are recorded at the lower of cost and market value.
Inventory Inventory of goods held for resale are recorded at the lower of cost and net realizable value. Cost is determined on the average cost basis.
Assets held for sale, where it is not anticipated that the sale will be completed within one year, are reported as a non- financial asset.
Inventory of goods held for consumption are recorded as a non-financial asset at the lower of cost and replacement cost.
Non-Financial Assets Tangible capital and other non-financial assets are accounted for as assets by the organization because they can be used to provide services in future periods. These assets do not normally provide resources to discharge the liabilities of the organization unless they are sold.
12 The Corporation of the Town of Hanover Summary of Significant Accounting Policies
December 31, 2017
Tangible Capital Assets Purchased tangible capital assets are recorded at cost, which includes all amounts that are directly attributable to acquisition, construction, development or betterment of the asset. Tangible capital assets received as contributions are recorded at their fair value at the date of contribution. Where fair market value cannot be reasonably determined, contributed tangible capital assets are recorded at a nominal amount. Amortization is calculated on a straight-line basis over the estimated useful life of the asset. The useful lives of the assets are based on estimates made by management as follows:
Land improvements 25 to 40 years Buildings 50 to 100 years Building components 10 to 80 years Equipment 5 to 25 years Vehicles 5 to 30 years Infrastructure: Road surfaces 20 to 80 years Utility systems 70 to 100 years
Intangible Assets Intangible assets, art and historic treasures, and items inherited by right of the Crown, such as Crown lands, forests, water, and mineral resources, are not recognized in these financial statements.
Landfill Site Closure and Post-Closure Care Landfill site closure and post-closure care costs are recognized over the operating life of the landfill, based on capacity used. The liability is recorded at its discounted value, based on the average long-term borrowing rate of the municipality.
Liability for Contaminated Sites A contaminated site is a site at which substances occur in concentrations that exceed the maximum acceptable amounts under an environmental standard. Sites that are currently in productive use are only considered a contaminated site if an unexpected event results in contamination. A liability for remediation of contaminated sites is recognized when the organization is directly responsible or accepts responsibility; it is expected that future economic benefits will be given up; and a reasonable estimate of the amount can be made. The liability includes all costs directly attributable to remediation activities including post remediation operations, maintenance and monitoring. The liability is recorded net of any expected recoveries. Management is not aware of any contaminated sites.
13 The Corporation of the Town of Hanover Summary of Significant Accounting Policies
December 31, 2017 Employee Future Benefits The municipality pays post-employment benefits to eligible employees on retirement. The benefits earned are recognized over the service life of the employees using the projected benefit method and management’s best estimate of salary escalation, benefit costs, and retirement ages of employees. Defined contribution plan accounting is applied to the municipality’s multi-employer defined benefit pension plan. Cash and Cash Equivalents Cash and cash equivalents consist of cash on hand, cash accounts held at financial institutions. County and School Board The municipality collects taxation revenue on behalf of the school boards and the County of Grey. The taxation, other revenues, expenses, assets and liabilities with respect to the operations of the school boards and the County of Grey are not reflected in these financial statements.
Trust Funds Funds held in trust by the municipality, and their related operations, are not included in these financial statements. The financial position and activity of the trust funds are reported separately on the trust fund balance sheet and statement of continuity.
14 The Corporation of the Town of Hanover Notes to Consolidated Financial Statements
December 31, 2017
1. Cash
Cash consists of deposits at a financial institution. The deposits earn interest at prime less 1.55% on all business accounts or prime less 1.45% for consolidated balances in excess of $5,000,000, payable monthly.
The municipality has a line of credit that bears interest at the lender's prime rate less 0.5%. At December 31, 2017, the municipality had undrawn credit capacity under this facility of $500,000.
Included in cash is $318,234 (2016 - $794,132), the use of which is externally restricted by legislation or agreement.
2. Portfolio Investments 2017 2016
Mutual funds and GIC $ 2,017,000 $ 2,000,000
Market value $ 2,358,900 $ 2,219,734
3. Loans Receivable 2017 2016
Note receivable, Westario Power Inc., 4.12% interest only payable quarterly $ 1,135,083 $ 1,135,083
The note receivable from Westario Power Inc. is due on demand in accordance with the terms set out in the shareholders’ agreement. The Town of Hanover is a shareholder of the corporation.
15 The Corporation of the Town of Hanover Notes to Consolidated Financial Statements
December 31, 2017
4. Long-Term Investments 2017 2016
Westario Power Inc. 1,509 common shares $ 2,756,742 $ 2,756,742
The municipality owns 15.09% of the outstanding shares of Westario Power Inc., a private company incorporated under the laws of the Province of Ontario. The fair value of these shares is not practicable to determine in the absence of published market quotations.
5. Deferred Revenue 2017 2016
Obligatory Reserve Funds Provincial Gasoline Tax Funding $ 526,513 $493,384 Federal Gasoline Tax Funding 180,793 598,058
707,306 1,091,442
Deferred revenue 62,013 54,799
$ 769,319 $ 1,146,241
The net change during the year in the obligatory reserve fund balances is made up of the following:
Balance Restricted beginning funds Interest Revenue Balance of year received earned recognized end of year
Provincial Gasoline Tax Funding $ 493,384 $ 687,861 $ 6,563 $ (661,295) $ 526,513
Federal Gasoline Tax Funding 598,058 231,751 6,218 (655,234) 180,793
Total $ 1,091,442 $ 919,612 $ 12,781 $(1,316,529) $ 707,306
16 The Corporation of the Town of Hanover Notes to Consolidated Financial Statements
December 31, 2017
6. Long-Term Debt
A portion of the balance of long-term debt reported on the consolidated statement of financial position is owed to a financial institution and is party to an interest rate swap derivative, which swaps the variable rate inherent in the debt for a fixed rate. The derivative matures simultaneously with the related portion of long-term debt.
2017 2016
Term loan payable, 2.52%, payable $14,155 principal and interest monthly, due August 2025 $ 1,183,107 $ 1,321,259
Note payable, 9.74%, payable $166 principal and interest monthly, due November 2021 6,347 7,649
Bankers' Acceptance payable, acceptance fees equivalent to 3.20% repayable in monthly installments of $20,000 to $22,000 excluding interest, due April 2019 347,000 601,000
Note payable, 2.35%, payable $654 principal and interest monthly, due February 2018 1,941 9,647
$ 1,538,395 $ 1,939,555
Principal payments required on the long-term debt are as follows:
2018 $ 404,050 2019 234,867 2020 150,670 2021 154,373 2022 156,681 Thereafter 437,754
17 The Corporation of the Town of Hanover Notes to Consolidated Financial Statements
December 31, 2017
7. Landfill Site Closure and Post-Closure Care Liability
The Hanover/Walkerton Landfill Site closure and post-closure care requirements are defined in accordance with industry standards and include final covering and landscaping of the landfill, removal of ground water and leachates, and ongoing environmental monitoring, site inspection and maintenance. These costs will be incurred when the Hanover/Walkerton Landfill Site stops accepting waste, with the post-closure care expected to continue for an additional 25 years. The total future closure and post-closure care costs are estimated to be $3,729,241, with the Town of Hanover’s share being $1,864,621.
At December 31, 2017, the Town of Hanover has recognized a liability of $349,537. This represents the town's 50% share of the present value of the total estimated costs related to the phase of the landfill that was closed in 2014, plus 8.4% of the total estimated costs related to the expansion phase. The liability is based on a total capacity of 917,000 cubic metres, an inflation rate of 1.90% (2016 - 2.00%) and a discount rate of 3.35% (2016 - 3.60%).
The balance of the town's share of the liability of $1,515,084 will be accrued as the remaining capacity of 376,665 cubic metres is utilized over the 24 years of estimated remaining life of the landfill.
Management’s estimate for the site closure and post-closure care liability is subject to measurement uncertainty. The estimate is based on assumptions, contained in the engineer’s closure report dated April 1994 and updated by an engineer’s letter of January 2018 for the passage of time, actual use of the landfill site, and costs. Actual results could differ significantly from those estimates because of the uncertainty related to future cost estimates, and future use of the landfill site.
18 The Corporation of the Town of Hanover Notes to Consolidated Financial Statements
December 31, 2017
8. Pension Plan
The municipality makes contributions to the Ontario Municipal Employees Retirement Fund (OMERS), which is a multi-employer plan, on behalf of 73 (2016 - 67) members of its staff. The plan is a defined benefit plan which specifies the amount of the retirement benefits to be received by the employees based on the length of service and rates of pay. Employees and employers contribute jointly to the plan. The amount contributed to OMERS by the municipality for 2017 was $429,079 (2016 - $448,505). The contribution rate for 2017 was 9.0% to 15.8% depending on age and income level (2016 - 9.0% to 15.8%).
OMERS is a multi-employer plan, therefore, any pension plan surplus or deficit is the joint responsibility of the Ontario municipal organizations and their employees. As a result, the municipality does not recognize any share of the OMERS pension surplus or deficit. The last available report for the OMERS plan was as at December 31, 2017. At that time, the plan reported an actuarial deficit of $5.4 billion (2016 - deficit of $5.72 billion), based on actuarial liabilities of $93.61 billion (2016 - $86.96 billion) and actuarial assets of $88.21 billion (2016 - $81.24 billion). Ongoing adequacy of the current contribution rates will need to be monitored as fluctuations in financial markets may lead to increased future funding requirements.
9. Retirement Benefit Liability
The municipality provides retirement benefits other than pensions to substantially all of its full-time employees. The plan provides extended health and life insurance benefits to age 65. Certain employees may take a retirement lump sum payout in lieu of the benefit continuation. The plan is unfunded and requires no contribution from employees.
The retirement benefit liability at December 31 is determined as follows: 2017 2016
Retirement benefit accrued benefit obligation $ 1,321,473 $926,818 Unamortized actuarial gain (loss) (23,817) 187,331 Recoverable amount (8,693) (11,469)
Retirement benefit liability $ 1,288,963 $ 1,102,680
19 The Corporation of the Town of Hanover Notes to Consolidated Financial Statements
December 31, 2017
9. Retirement Benefit Liability (continued)
The above amounts were determined by actuarial valuation using the projected benefit method, pro-rated on services. The most recent actuarial report was prepared at December 31, 2015 with an amendment at December 31, 2017. The accrued benefit obligation shown for 2017 is based on an extrapolation of that 2015 valuation. There is a net unamortized actuarial gain to be amortized on a straight-line basis over the expected average remaining service life of the related employee groups (11 years) and a net unamortized loss from the December 31, 2017 amendment to be amortized on a straight- line basis over 7 years.
The actuarial valuation was based on a number of assumptions about future events, such as inflation rates, medical premium inflation rates, wage increases, employee turnover, and mortality rates. The assumptions used reflect management’s best estimates, but are subject to measurement uncertainty. Actual results could differ significantly from those estimated because of the uncertainty related to future events and conditions. The liability was determined using a discount rate of 4.50%, along with an inflation rate of 2% and a compensation increase rate of 2% to 3%. For extended health care costs, a 5% annual rate of increase was assumed for 2017, decreasing to an ultimate annual rate of increase of 4.0% in 2020. For dental costs, a 4.0% annual rate of increase was assumed.
The total expense related to post-employment benefits other than pensions, includes the following components:
2017 2016
Current service cost $ 193,869 $ 41,296 Interest cost 52,106 40,834 Amortization of actuarial gain/(loss) 9,493 (22,024)
Total expense for the year 255,468 60,106 Actuarial reduction of accrued benefit obligation (69,185) (85,032)
Change in liability for the year $ 186,283 $ (24,926)
20 The Corporation of the Town of Hanover Notes to Consolidated Financial Statements
December 31, 2017
10. Tangible Capital Assets For the year ended December 31, 2017
Land and Land 2017 Improvements Buildings Equipment Vehicles Infrastructure Total
Cost, beginning of year $ 7,372,954 $ 36,207,488 $ 6,921,048 $ 2,509,135 $ 41,197,179 $ 94,207,804 Additions 1,394,882 487,358 38,312 1,102,244 3,022,796 Disposals (40,944) (190,330) (127,793) (42,918) (151,690) (553,675) Adjustments - 171,070 52,826 - - 223,896 Cost, end of year 7,332,010 37,583,110 7,333,439 2,504,529 42,147,733 96,900,821
Accumulated amortization, beginning of year 797,458 9,914,291 3,704,957 1,395,157 11,628,453 27,440,316 Amortization 130,181 733,861 362,238 144,039 682,872 2,053,191 Disposals (10,894) (78,964) (126,316) (37,107) (63,875) (317,156) Adjustments - 51,649 48,440 - - 100,089 Accumulated amortization, end of year 916,745 10,620,837 3,989,319 1,502,089 12,247,450 29,276,440
Net carrying amount, end of year $ 6,415,265 $ 26,962,273 $ 3,344,120 $ 1,002,440 $ 29,900,283 $ 67,624,381
21 The Corporation of the Town of Hanover Notes to Consolidated Financial Statements
December 31, 2017
10. Tangible Capital Assets (continued) For the year ended December 31, 2016
Land and Land 2016 Improvements Buildings Equipment Vehicles Infrastructure Total
Cost, beginning of year $ 7,370,973 $ 35,715,529 $ 6,716,365 $ 2,560,724 $ 40,408,235 $ 92,771,826 Additions 1,981 612,912 322,129 - 975,765 1,912,787 Disposals - (120,953) (117,446) (51,589) (186,821) (476,809) Cost, end of year 7,372,954 36,207,488 6,921,048 2,509,135 41,197,179 94,207,804
Accumulated amortization, beginning of year 665,236 9,285,147 3,477,327 1,280,207 11,079,986 25,787,903 Amortization 132,222 698,229 339,074 155,435 674,719 1,999,679 Disposals - (69,085) (111,444) (40,485) (126,252) (347,266) Accumulated amortization, end of year 797,458 9,914,291 3,704,957 1,395,157 11,628,453 27,440,316
Net carrying amount, end of year $ 6,575,496 $ 26,293,197 $ 3,216,091 $ 1,113,978 $ 29,568,726 $ 66,767,488
22 The Corporation of the Town of Hanover Notes to Consolidated Financial Statements
December 31, 2017
10. Tangible Capital Assets (continued)
The carrying value of tangible capital assets not being amortized because they are under construction, development, or have been removed from service is $865,956 (2016 - $39,275).
Certain land assets have been recorded at nominal values. The land is available to be used to provide future services.
11. Accumulated Surplus
The accumulated surplus reported on the consolidated statement of financial position is comprised of the following: 2017 2016
General surplus (deficit) $ (13,047) $ (76,589) Reserves and reserve funds set aside for specific purpose by council (Note 12) 12,227,727 11,649,050 Amounts to be recovered (Note 13) (3,176,895) (3,346,012) Amount invested in land for resale 1,352,798 1,382,560 Amount invested in tangible capital assets 67,624,381 66,767,488
Accumulated surplus $78,014,964 $ 76,376,497
The general surplus (deficit) is comprised of the following: General area taxation $29,773$ (697) Waterworks system 7 473 Wastewater system 2 4,538 Public Library Board 5,802 21,249 Bluewater Community Radio Inc. 56,831 - Downtown Improvement Area 7,681 3,506 Saugeen Municipal Airport (49,350) (50,369) Saugeen Mobility and Regional Transit 638 678 Launch Pad Youth Activity & Technology Centre (64,431) (55,967)
$ (13,047) $ (76,589)
23 The Corporation of the Town of Hanover Notes to Consolidated Financial Statements
December 31, 2017
12. Reserves and Reserve Funds 2017 2016
Reserves set aside for specific purpose by council: Working funds $ 457,434 $457,434 WSIB 125,606 127,792 Current General government 113,135 146,975 Health services 6,220 6,795 Planning and development 55,459 38,904 Westario Power proceeds, set aside in note for future use 380,000 380,000 Other 14,233 10,196 Capital Protection services 146,263 - Wastewater 322,158 317,158 Water 981,195 657,380 Waste collection and disposal 307,626 150,254 Health services 27,029 25,384 Hanover Public Library Board 121,791 100,828 Recreation and culture 107,839 93,339 Planning and development 94,240 89,260 Other capital purposes 507,368 463,097
3,767,596 3,064,796
Reserve funds set aside for specific purpose by council: Infrastructure 116,581 55,625 Investing in Hanover 67,201 446,986 Water 2,745,381 2,287,685 Wastewater 2,770,454 3,033,481 Planning and development 3,772 3,735 Westario Power proceeds, set aside in shares for future use 2,756,742 2,756,742
8,460,131 8,584,254 Reserves and reserve funds set aside for specific purpose by council $12,227,727 $ 11,649,050
24 The Corporation of the Town of Hanover Notes to Consolidated Financial Statements
December 31, 2017
13. Amounts to be recovered
The balance of the amounts to be recovered is comprised of the following:
2017 2016
Long-term debt $ 1,538,395 $ 1,939,555 Retirement benefit liability 1,288,963 1,102,680 Landfill site closure and post-closure care liability 349,537 303,777
$ 3,176,895 $ 3,346,012
The net change during the year in the amounts to be recovered is made up of the following:
2017 2016
New debt issued $-$ 7,854 Principal payments on long-term debt (401,160) (391,352) Increase (decrease) in retirement benefit liability 186,283 (24,926) Change in landfill site closure and post-closure care liability 45,760 (18,358)
Decrease in amounts to be recovered during the year $ (169,117) $ (426,782)
25 The Corporation of the Town of Hanover Notes to Consolidated Financial Statements
December 31, 2017
14. Government Transfers
Government transfer revenue is comprised of the following:
2017 2017 2016 Budget Actual Actual
Operating Province of Ontario Municipal Partnership Fund (OMPF) $ 1,866,100 $ 1,866,100 $ 1,900,300 Ontario Lottery and Gaming Corporation 1,060,000 1,218,320 1,167,403 Province of Ontario conditional grants Protection services 13,200 47,130 42,900 Roadways - - 22,873 Transit 94,205 759,500 394,830 Water and wastewater 235,500 - - Waste collection 60,000 65,069 63,792 Hanover Public Library Board operating grant 16,800 16,855 17,320 Social and Family Services 74,000 2,979 156,881 Other 88,600 72,437 102,441
3,508,405 4,048,390 3,868,740
Government of Canada conditional grants Hanover Public Library Board 10,000 18,691 11,436 Other 106,100 92,472 115,194
116,100 111,163 126,630
Other Municipalities conditional grants Protection services 120,900 121,700 122,954 Roadways 26,600 17,379 19,256
147,500 139,079 142,210
Total operating grants 3,772,005 4,298,632 4,137,580
26 The Corporation of the Town of Hanover Notes to Consolidated Financial Statements
December 31, 2017
14. Government Transfers (continued)
Tangible Capital Asset Grants 2017 2017 2016 Budget Actual Actual
Province of Ontario conditional grants Roadways 967,300 728,866 39,907 Water and wastewater 341,100 - -
1,308,400 728,866 39,907
Government of Canada conditional grants Water and wastewater 267,800 - -
267,800 - -
Total tangible capital asset grants 1,576,200 728,866 39,907
Total government transfer revenue $ 5,348,205 $ 5,027,498 $ 4,177,487
Included in expenses are government transfers for the following:
2017 2017 2016 Budget Actual Actual
Conservation authority $ 112,900 $ 112,914 $112,366 Transit 410 587,595 299,695 Other 124,200 124,904 130,446
$237,510$ 825,413 $542,507
15. Other Income 2017 2017 2016 Budget Actual Actual
Penalties and interest on taxation $ 65,700 $59,683$ 66,440 Rents 406,800 408,080 396,583 Other 46,100 73,358 201,702
$518,600$ 541,121 $664,725
27 The Corporation of the Town of Hanover Notes to Consolidated Financial Statements
December 31, 2017
16. Segmented Information
The Corporation of the Town of Hanover is a diversified municipal government organization that provides a wide range of services to its citizens such as police, fire, roadways, water, and recreation and cultural services. Distinguishable functional segments have been separately disclosed in the segmented information. The nature of the segments and the activities that they encompass are as follows:
General Government
This segment relates to the revenues and expenses that relate to the operations of the municipality itself and unallocated items that cannot be directly attributed to any specific segment. General administration, council activities and maintenance of municipal buildings are included in the functions of general government.
Protection Services
Protection is comprised of police services, fire protection, emergency plan, building inspections, and animal control.
Transportation Services
Transportation is comprised of the municipality's roadways, storm sewers, sidewalks, street lighting, and winter control. It also includes the municipality's proportionate share of the operations of specialty transportation services and an airport, both services that are shared with surrounding municipalities.
Water and Wastewater Services
This segment treats and distributes the municipality's drinking water and ensures that it meets all provincial standards. It also includes the collection and treatment of wastewater.
28 The Corporation of the Town of Hanover Notes to Consolidated Financial Statements
December 31, 2017
16. Segmented Information (continued)
Environmental Services
Environmental services consist of providing waste and recycling collection and the town's share of the operation of the Hanover / Walkerton joint landfill site.
Health Services
Health services are comprised of support to the medical clinic operations, cemetery and the Launch Pad Youth Activity and Technology Centre.
Recreation and Cultural Services
This segment maintains parks and facilities and provides programs meant to improve the health and development of the municipality's citizens. Recreation programs such as skating and swimming lessons are provided at the arena and aquatic centre. The municipality also provides library services to assist with its citizens' informational needs, and a theatre to provide cultural programs.
Planning and Development
This segment provides services including residential and commercial planning, review of property development plans, and economic development services for the municipality.
The accounting policies of the segments are the same as those described in the summary of significant accounting policies. In measuring and reporting segment revenue from transactions with other segments, inter-segment transfers are measured on the basis of exchange amount. Amounts that are directly attributable to a number of segments have been allocated on a reasonable basis as follows:
Taxation - allocated to those segments that are funded through taxation based on their net expenditure for the year
Unconditional grants from OMPF & OLG - allocated to those segments that are funded through unallocated revenues based on their net expenditure for the year
29 The Corporation of the Town of Hanover Notes to Consolidated Financial Statements
December 31, 2017
16. Segmented Information (continued)
For the year ended December 31, 2017 Health and Hanover Recreation General Protection Transportation Water and Environmental Social Public Library and Cultural Planning and 2017 Government Services Services Wastewater Services Services Board Services Development Total
Revenue Taxation $ 481,764 $ 3,097,633 $ 668,541 $ - $ 117,599 $ 143,372 $ 524,400 $ 944,369 $ 235,479 $ 6,213,157 Government transfers - OMPF & OLG 650,045 381,094 700,179 - 76,534 221,643 - 915,114 139,811 3,084,420 - other 50,528 168,830 1,505,745 - 68,876 21,805 35,546 91,748 - 1,943,078 Fees and user charges 56,708 399,657 172,430 3,309,073 400,448 169,394 24,653 750,197 235,972 5,518,532 Investment income 172,243 - - 66,310 3,271 - 1,838 512 1,445 245,619 Donations and other revenue 270,290 3,450 - - - 399,868 16,541 94,305 - 784,454 1,681,578 4,050,664 3,046,895 3,375,383 666,728 956,082 602,978 2,796,245 612,707 17,789,260 Expenses Salaries and benefits 870,158 2,842,596 651,251 710,521 51,101 316,101 392,779 1,530,707 129,483 7,494,697 Interest on debt - - - - - 14,778 - 31,704 - 46,482 Materials and supplies 340,339 504,504 572,544 1,360,979 247,921 382,534 161,860 858,345 622,520 5,051,546 Contracted services - 121,711 60,595 28,164 245,404 2,890 - 28,060 - 486,824 Government transfers125,200112,914587,299------825,413 Amortization and Loss on Disposal 119,337 125,867 683,768 494,961 93,219 136,623 40,813 584,965 3,786 2,283,339 Total expenses 1,455,034 3,707,592 2,555,457 2,594,625 637,645 852,926 595,452 3,033,781 755,789 16,188,301
Annual surplus (deficit) $ 226,544 $ 343,072 $ 491,438 $ 780,758 $ 29,083 $ 103,156 $ 7,526 $ (237,536) $ (143,082) $ 1,600,959
30 The Corporation of the Town of Hanover Notes to Consolidated Financial Statements
December 31, 2017
16. Segmented Information (continued)
For the year ended December 31, 2016 Health and Hanover Recreation General Protection Transportation Water and Environmental Social Public Library and Cultural Planning and 2016 Government Services Services Wastewater Services Services Board Services Development Total
Revenue Taxation $ 495,490 $ 2,991,466 $ 728,360 $ - $ 113,982 $ 165,856 $ 516,700 $ 794,540 $ 200,258 $ 6,006,652 Government transfers - OMPF & OLG 607,488 203,895 963,234 - 78,691 154,471 - 920,274 139,650 3,067,703 - other 69,249 165,854 476,866 - 67,657 219,391 28,755 67,130 14,882 1,109,784 Fees and user charges 97,726 392,966 131,181 3,165,268 354,066 89,916 32,424 822,531 83,029 5,169,107 Investment income 187,941 - - 51,138 1,143 - 1,348 - 1,201 242,771 Donations and other revenue 247,989 2,525 - - - 357,134 13,436 275,285 - 896,369 1,705,883 3,756,706 2,299,641 3,216,406 615,539 986,768 592,663 2,879,760 439,020 16,492,386 Expenses Salaries and benefits 765,630 2,829,709 637,823 669,268 44,159 332,851 361,679 1,454,358 69,614 7,165,091 Interest on debt - - - - - 22,854 - 35,238 - 58,092 Materials and supplies 245,884 621,859 567,672 1,402,981 203,477 274,800 165,207 955,261 205,407 4,642,548 Contracted services - 115,786 59,048 37,739 236,355 5,319 - 23,647 - 477,894 Government transfers 126,404 112,366 299,695 - - 4,042 - - - 542,507 Amortization and Loss on Disposal 118,832 120,395 568,980 559,326 92,427 110,113 40,654 501,559 (33,011) 2,079,275 Total expenses 1,256,750 3,800,115 2,133,218 2,669,314 576,418 749,979 567,540 2,970,063 242,010 14,965,407
Annual surplus (deficit) $449,133$ (43,409) $ 166,423 $547,092$ 39,121 $236,789$ 25,123 $ (90,303) $ 197,010 $ 1,526,979
31 The Corporation of the Town of Hanover Notes to Consolidated Financial Statements
December 31, 2017
17. Government Partnerships
The following summarizes the financial position and operations of the municipal joint boards. The Town of Hanover's pro-rata share of these amounts have been reported in the financial statements using the proportionate consolidation method:
Saugeen Saugeen Mobility Hanover / Municipal and Regional Walkerton Airport Transit Landfill Site
Financial Assets Cash and temporary investments $ 82,692 $ 3,084 $ 588,445 Accounts receivable 17,056 225,404 84,439 Other financial assets 16,313 - - 116,061 228,488 672,884 Liabilities Temporary borrowings - 118,156 - Accounts payable 25,273 150,855 57,632 Other liabilities 203,369 - 709,172 228,642 269,011 766,804
Net financial assets (net debt) (112,581) (40,523) (93,920) Non-financial assets 864,694 546,876 4,350,087
Accumulated Surplus $ 752,113 $ 506,353 $ 4,256,167
Accumulated Surplus General surplus $ 45,152 $ 2,812 $ - Reserves and reserve funds 45,636 - 615,251 Amounts to be recovered in future years - - (709,172) Invested in tangible capital assets 661,325 503,541 4,350,088 $ 752,113 $ 506,353 $ 4,256,167
Revenues Contributions from Town of Hanover $ 51,230 $ 138,905 $ 180,000 Other government contributions 113,970 1,230,299 187,615 Other 93,925 389,373 493,621 Expenses (254,229) (1,652,660) (825,563)
Annual surplus (deficit) $ 4,896 $ 105,917 $ 35,673
32 The Corporation of the Town of Hanover Notes to Consolidated Financial Statements
December 31, 2017
17. Government Partnerships (cont'd)
Saugeen Mobility and Regional Transit (S.M.A.R.T.) operates a specialty transit service, Saugeen Municipal Airport operates a municipal airport and the Hanover / Walkerton Landfill Site operates a landfill site.
18. Acquisition
On October 2, 2017 the municipality acquired the net assets of Bluewater Community Radio Inc. Bluewater Community Radio Inc. operates a not for profit community-oriented radio station in the Town of Hanover. This acquisition has been recorded by the purchase method and the results of operations have been included in these financial statements from the date of acquisition.
33 The Corporation of the Town of Hanover Notes to Consolidated Financial Statements
December 31, 2017
19. Budget Amounts
Under Canadian public sector accounting standards, budget amounts are to be reported on the consolidated statements of operations and change in net debt for comparative purposes. The budget amounts for The Corporation of the Town of Hanover are as approved by council and have been restated to conform to the basis of presentation of the revenues and expenses on the consolidated statements of operations and changes in net debt.
The following is a reconciliation of the budget approved by council:
2017 2017 2016 Budget Actual Actual
Annual surplus $ 2,831,092 $ 1,600,959 $ 1,526,979
Acquisition of tangible capital assets (4,315,138) (3,022,796) (1,912,787) Proceeds on disposal of tangible capital assets - 6,371 49,947 Amortization and write downs 1,929,804 2,283,340 2,079,275 Acquisition of assets held for sale and other - (9,613) 11,161 Proceeds from issue of long-term debt - - 7,855 Debt principal repayments (401,900) (401,160) (391,352) 43,858 457,101 1,371,078 Transfers from (to) reserves 28,038 (467,201) (1,534,869) Change in unfunded liabilities - 232,043 (43,286) Net assets assumed on consolidation - (86,300) 32,744
71,896 135,643 (174,333) Reserve funds annual surplus - (72,101) (53,107) General surplus (deficit), beginning of year (76,590) (76,589) 150,851
General surplus (deficit), end of year $ (4,694) $ (13,047) $ (76,589)
34 The Corporation of the Town of Hanover Notes to Consolidated Financial Statements
December 31, 2017
20. Operations of School Boards and the County of Grey
During the year, the following taxation revenue was raised and remitted to the school boards and the County of Grey:
2017 2016
School boards $ 2,552,178 $ 2,672,514 County of Grey 2,772,861 2,667,618
$ 5,325,039 $ 5,340,132
21. Trust Funds
The trust funds administered by the municipality amounting to $611,531 (2016 - $600,252) have not been included in the consolidated statement of financial position nor have their operations been included in the consolidated statement of financial activities. At December 31, 2017, the trust fund balances are as follows:
2017 2016
Cemetery Pre-need Assurance Fund $ 175,328 $173,892 Cemetery Care and Maintenance Funds 436,203 426,360
$ 611,531 $600,252
22. Contractual Obligations
The municipality has commitments with respect to an outstanding construction contract relating to a sludge storage building at December 31, 2017 in the amount of $1,437,000.
35 Independent Auditor's Report
To the Members of Council, Inhabitants and Ratepayers of The Corporation of the Town of Hanover
We have audited the accompanying financial information of the Trust Funds of The Corporation of the Town of Hanover, which comprise the balance sheet as at December 31, 2017, and the statement of continuity for the year then ended, and a summary of significant accounting policies and other explanatory information.
Management's Responsibility for the Financial Information
Management is responsible for the preparation and fair presentation of this financial information in accordance with Canadian public sector accounting standards, and for such internal control as management determines is necessary to enable the preparation of financial information that is free from material misstatement, whether due to fraud or error.
Auditor's Responsibility
Our responsibility is to express an opinion on this financial information based on our audit. We conducted our audit in accordance with Canadian generally accepted auditing standards. Those standards require that we comply with ethical requirements and plan and perform the audit to obtain reasonable assurance about whether the financial information is free from material misstatement.
An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial information. The procedures selected depend on the auditor's judgment, including the assessment of the risks of material misstatement of the financial information, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity's preparation and fair presentation of the financial information in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of accounting estimates made by management, as well as evaluating the overall presentation of the financial information.
We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion.
36 Opinion
In our opinion, the financial information presents fairly, in all material respects, the financial position of the Trust Funds of The Corporation of the Town of Hanover as at December 31, 2017 and the continuity of the trust funds for the year then ended in accordance with Canadian public sector accounting standards.
Chartered Professional Accountants, Licensed Public Accountants
Hanover, Ontario May 22, 2018
37 The Corporation of the Town of Hanover Trust Funds Balance Sheet
December 31 2017 2016 Cemetery Cemetery Pre-Need Care and Assurance Maintenance Fund Fund Total Total Assets Cash $ 17,010 $ 86,323 $ 103,333 $ 98,478 Portfolio investments (Note 2) 160,000 350,000 510,000 500,000 Accounts receivable 1,216 - 1,216 922 Due from general account - - - 877
$ 178,226 $ 436,323 $ 614,549 $600,277
Liabilities and Fund Balances Accounts payable $ 2,898 $ 120 $3,018$25
Fund balance 175,328 436,203 611,531 600,252
$ 178,226 $ 436,323 $ 614,549 $600,277
Statement of Continuity
For the year ended December 31 2017 2016 Cemetery Cemetery Pre-Need Care and Assurance Maintenance Fund Fund Total Total
Fund balance, beginning of the year $ 173,892 $ 426,360 $ 600,252 $588,526
Receipts Interest earned 2,796 1,059 3,855 3,252 Perpetual care - 9,843 9,843 10,674 Prepaid needs 11,755 - 11,755 7,605
14,551 10,902 25,453 21,531
Expenses Transfers to municipality 13,115 1,059 14,174 9,805
Fund balance, end of the year $ 175,328 $ 436,203 $ 611,531 $600,252
The accompanying notes are an integral part of these consolidated financial statements. 38 The Corporation of the Town of Hanover Trust Funds Notes to Financial Statements
December 31, 2017
1. Accounting Policies
Basis of Accounting The financial information of The Corporation of the Town of Hanover Trust Funds are the representation of management prepared in accordance with Canadian public sector accounting standards.
The preparation of financial information in accordance with Canadian public sector accounting standards requires management to make estimates that affect the reported amounts of assets and liabilities at the date of the financial information, and the reported amounts of revenues and expenses during the reporting period. Actual results could differ from management's best estimates as additional information becomes available in the future.
Revenues and expenses are reported on the accrual basis of accounting. The accrual basis of accounting recognizes revenues as they become available and measurable; expenses are recognized as they are incurred and measurable as a result of receipt of goods or services and the creation of a legal obligation to pay.
Basis of Consolidation These trust funds have not been consolidated with the financial statements of the Town of Hanover.
Portfolio Investments Portfolio investments are recorded at the lower of cost and market value.
2. Portfolio Investments
Portfolio investments are made up of the following: 2017 2016
Investment certificates, effective interest rate of 1.85%, matures in 2018 $ 160,000 $150,000 Mutual funds 350,000 350,000
$ 510,000 $500,000
Market value $ 589,069 $540,007
39
REGULAR COUNCIL MEETING MINUTES
Monday, April 23, 2018 | 7:00pm Council Chambers | Civic Centre
MEMBERS PRESENT Mayor Sue Paterson Deputy Mayor Selwyn Hicks Councillor Steve Fitzsimmons Councillor Peter Hambly Councillor Rick Hopkins Councillor Ed King Councillor Hazel Pratt-Paige
MEMBERS ABSENT
STAFF PRESENT Brian Tocheri, CAO/Clerk Christine Walker, Director of Corporate Services/Treasurer Ron Cooper, Director of Public Works Jeff Dentinger, Fire Chief April Marshall, Economic Development Manager Don Tedford, Director of Development/CBO Sherri Walden, Director of Parks, Recreation and Culture
OTHER PRESENT
CHAIRPERSON Mayor Sue Paterson
1. NATIONAL ANTHEM
2. CALL TO ORDER
Mayor Paterson called the meeting to order at 7:00 pm.
3. DISCLOSURE OF PECUNIARY INTEREST – None declared.
4. AGENDA ADDITIONS OR DELETIONS – Nil
5. PUBLIC MEETING UNDER THE PLANNING ACT
5.1 Report PB-06-18 – Zoning By-law Amendment (File No. Z3-18 – Housekeeping)
Mayor Paterson advised that this Public Meeting under the Planning Act was to consider Zoning By-Law Amendment File No. Z3-18 which is a housekeeping by-law to address Council and Planning Advisory Committee recommendations, corrections and updates to the Town’s Comprehensive Zoning By-law.
Mayor Paterson asked the Clerk for the method of notice for the Public Meeting. The Clerk advised that notice for the Public Meeting was advertised in The Post and mailed to all commenting agencies on March 29, 2018, in accordance with Section 34 of the Planning Act regulations.
The application was reviewed by the Planning Advisory Committee on April 17, 2018. Comments were received from Saugeen Valley Conservation Authority, and Grey County Planning and Development Department. Mr. Tedford reviewed the comments from SVCA and County Planning and Development Department.
Don Tedford, Director of Development/CBO then highlighted Report PB-06-18 for members of Council. The proposed zoning by-law amendment is not site specific and affects numerous properties within the Town of Hanover.
Mayor Paterson asked if any members of the public wished to speak on this matter. No one came forward.
Mayor Paterson indicated that the floor is now closed to the public and that debate would take place among members of Council. After general discussion, the following recommendation was made.
Regular Council Minutes | April 23, 2018 Page | 2
35-18 Moved by COUNCILLOR HAMBLY | Seconded by COUNCILLOR PRATT-PAIGE THAT Hanover Council agree that the changes made to the circulated by-law are insignificant and require no further notice; AND THAT Council pass the necessary by-law as per Report No. PB-06-18; AND THAT By-law No. 3015-18 be presented for Hanover Council’s consideration. CARRIED
6. DELEGATIONS
6.1 Hanover Falcons Peewee Rep Team – 2017-2018 OMHA Peewee CC Champions
Hanover Council congratulated the players and coaches of the Hanover Falcons Peewee Rep Team on being the 2017 – 2018 OMHA Peewee CC Champions.
6.2 John Murray, Public Sector Digest – Presentation of the 2017 Asset Management Plan
John Murray provided an executive summary presentation of the Town of Hanover Asset Management Plan as of December 31, 2016. This presentation summarizes the results of the Asset Management Roadmap process resulting in the proposed Town of Hanover AMP, compliance with Bill 6 / O. Reg. 588, as well as ongoing recommendations for the sustainability of its assets and efficient and effective management through lifecycle events.
7. COUNCIL AND COMMITTEE OF THE WHOLE MINUTES
7.1 Regular Council Meeting Minutes – March 19, 2018
36-18 Moved by COUNCILLOR FITZSIMMONS | Seconded by COUNCILLOR PRATT-PAIGE THAT the minutes of the Monday, March 19, 2018 Regular Council Meeting be adopted as printed and circulated. CARRIED
7.2 Committee of the Whole Minutes – April 9, 2018
37-18 Moved by COUNCILLOR HOPKINS | Seconded by COUNCILLOR KING THAT the minutes and recommendations as contained in the Committee of the Whole Minutes of April 9, 2018 be approved. CARRIED
8. STAFF REPORTS
8.1 Report CAO-08-18 – Bill 68 – Reforms to Procedure By-law
38-18 Moved by COUNCILLOR HAMBLY | Seconded by DEPUTY MAYOR HICKS THAT Council approve revisions to the Town of Hanover’s Procedure By-law No. 2943-16 as proposed, including adding the requirement for written disclosure under s. 5.1 of the Municipal Conflict of Interest Act using the required written statement form. CARRIED
8.2 Report DCS-06-18 – Asset Management Plan
39-18 Moved by COUNCILLOR HOPKINS | Seconded by COUNCILLOR FITZSIMMONS THAT Hanover Council accept the Town of Hanover Asset Management Plan as presented. CARRIED
8.3 Report ED-05-18 – The Main Street Revitalization Initiative
40-18 Moved by DEPUTY MAYOR HICKS | Seconded by COUNCILLOR KING THAT Hanover Council agree to the proposed allocation of Main Street Revitalization Initiative funds; AND THAT By-law No. 3014-18 be presented for Hanover Council’s consideration. CARRIED
8.4 Report PB-07-18 – Part Lot Control (689A and 689B 25th Avenue)
41-18 Moved by COUNCILLOR HOPKINS | Seconded by COUNCILLOR PRATT-PAIGE THAT Hanover Council pass the necessary by-law to authorize the Mayor and Clerk to allow part lot release for property known as 689A and 689B 25th Avenue; AND THAT By-law No. 3016-18 be presented for Hanover Council’s consideration. CARRIED
Regular Council Minutes | April 23, 2018 Page | 3
8.5 Report PB-08-18 – Site Plan Control Agreement By-law (Wightman Telecom Ltd.)
42-18 Moved by COUNCILLOR HAMBLY | Seconded by COUNCILLOR FITZSIMMONS THAT Hanover Council agree to authorize the Mayor and Clerk to enter into a Site Plan Control Agreement to allow Wightman Telecom Ltd. to construct an operations centre facility at 58 14th Avenue; AND THAT By-law No. 3017-18 be presented for Hanover Council’s consideration. CARRIED
9. COMMITTEES OF COUNCIL MINUTES
9.1 Age Friendly Advisory Committee Minutes – March 20, 2018
9.2 Hanover Heritage Committee Minutes – March 21, 2018
9.3 Economic Development Committee Minutes – March 21 & April 18, 2018
9.4 Parks, Recreation Culture Advisory Committee Minutes – March 28, 2018
9.5 Planning Advisory Committee Minutes – April 17, 2018
43-18 Moved by DEPUTY MAYOR HICKS | Seconded by COUNCILLOR FITZSIMMONS THAT the minutes of the following Boards and Committees be received for information and the recommendations contained therein be hereby approved: Age Friendly Advisory Committee Minutes – March 20, 2018; Hanover Heritage Committee Minutes – March 21, 2018; Economic Development Committee Minutes – March 21 & April 18, 2018; Parks, Recreation Culture Advisory Committee Minutes – March 28, 2018; Planning Advisory Committee Minutes – April 17, 2018. CARRIED
10. BY-LAWS
10.1 3014-18 – Municipal Funding Agreement for Main Street Revitalization Initiative (pursuant to Report ED-05-18) 10.2 3015-18 – Zoning By-law Amendment (File No. Z3-18 – Housekeeping) (pursuant to Report PB-06-18) 10.3 3016-18 – Part Lot Control (689A and 689B 25th Avenue) (pursuant to Report PB-07-18) 10.4 3017-18 – Site Plan Control Agreement – Wightman Telecom Ltd. (pursuant to Report PB- 08-18) 10.5 3018-18 – Amend By-law 2943-16 Council Procedure (pursuant to Report CAO-08-18) 10.6 3019-18 – Confirm Proceedings of March 19, 2018 Regular Council Meeting
44-18 Moved by COUNCILLOR KING | Seconded by COUNCILLOR PRATT-PAIGE THAT By-laws 3014-18, 3015-18, 3016-18, 3017-18, 3018-18 and 3019-18 be introduced; AND THAT they be taken as read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and inserted in the By-law book. CARRIED
11. CORRESPONDENCE REQUIRING ACTION – Nil
12. REPORTS AND CORRESPONDENCE FOR INFORMATION
12.1 Emergency Management Program Committee – April 13, 2018 Meeting Minutes
12.2 Launchpad Board of Directors – February 15, 2018 Meeting Minutes
12.3 Saugeen Mobility and Regional Transit – January 26, 2018 Meeting Minutes
12.4 Saugeen Municipal Airport – March 21, 2018 Meeting Minutes
12.5 Grey Bruce Labour Council Day of Mourning Ceremony – April 27, 2018
12.6 Kathleen Wynn, Premier – re: correspondence regarding funding for Conservation Authorities
12.7 Kathleen Wynn, Premier – re: correspondence regarding funding for Libraries
13. COUNCILLOR AND STAFF UPDATES
Regular Council Minutes | April 23, 2018 Page | 4
14. PLANNING AND ZONING MATTERS
14.1 Next Planning Advisory Committee Meeting – Tuesday, May 8, 2018 | 5:00pm
15. DATES TO REMEMBER
15.1 Warden’s Forum – Tuesday, April 24, 2018 | 4:00pm – Walters Falls 15.2 National Day of Mourning Ceremony – Friday, April 27, 2018 : 11:00am – Hanover Heritage Square 15.3 Next Committee of the Whole Meeting – Monday, May 7, 2018 | 7:00pm 15.4 Next Regular Council Meeting – Tuesday, May 22, 2018 | 7:00pm
16. INTRODUCTION OF NEW BUSINESS
17. CLOSED MEETING
The Chair advised that Hanover Council will meet in closed session in order to address a matter pertaining to a proposed or pending acquisition or disposition of land by the municipality or local board.
45-18 Moved by COUNCILLOR HOPKINS | Seconded by COUNCILLOR FITZSIMMONS THAT the Council of the Town of Hanover meet in closed session in order to discuss a matter pertaining to a proposed or pending acquisition or disposition of land by the municipality or local board. CARRIED
Hanover Council reconvened in open session at 10:39 pm and the Chair confirmed that Hanover Council had gone in closed session and discussed a matter pertaining to a proposed or pending acquisition or disposition of land by the municipality or local board.
18. ADJOURNMENT
46-18 Moved by COUNCILLOR HOPKINS | Seconded by COUNCILLOR KING THAT this meeting of Hanover Council now be adjourned at 10:40 pm. CARRIED
______Susan Paterson, Mayor
______Brian Tocheri, CAO/Clerk
COMMITTEE OF THE WHOLE MEETING MINUTES
Monday, May 7, 2018 | 7:00pm Council Chambers | Civic Centre
MEMBERS PRESENT Mayor Sue Paterson Deputy Mayor Selwyn Hicks Councillor Steve Fitzsimmons Councillor Peter Hambly Councillor Rick Hopkins Councillor Ed King Councillor Hazel Pratt-Paige
MEMBERS ABSENT
STAFF PRESENT Brian Tocheri, CAO/Clerk Christine Walker, Director of Corporate Services/Treasurer Ron Cooper, Director of Public Works Jeff Dentinger, Fire Chief April Marshall, Economic Development Manager Don Tedford, Director of Development/CBO Sherri Walden, Director of Parks, Recreation and Culture
OTHERS PRESENT
CHAIRPERSON Mayor Sue Paterson
1. CALL TO ORDER
Mayor Paterson called the meeting to order at 7:00 pm.
2. DISCLOSURE OF PECUNIARY INTEREST – None declared.
3. AGENDA ADDITIONS OR DELETIONS – Nil
4. HEALTH & SAFETY MESSAGE – (Councillor Hambly) The Canadian Mental Health Association’s annual Mental Health Week is May 7-13, 2018 Each May, Canadians in communities, schools, workplaces and the House of Commons rally around CMHA Mental Health Week. 2018 marks the 67th annual CMHA Mental Health Week. Mental Health Week is led by the Canadian Mental Health Association, which is also celebrating its 100th anniversary this year. Mental health is about more than mental illness One in five Canadians live with mental health problems, mental illnesses or addiction. But the reality is, five in five of us have mental health, just like we all have physical health. We can all benefit from celebrating, promoting and acknowledging the role that good mental health plays in living a full and meaningful life. Visit https://mentalhealthweek.ca for more information.
5. DELEGATIONS
5.1 Rosemary Crick – Update on Eat Well Farmers Market
Ms. Crick provided an update on the Eat Well Farmers Market. The market will now run on Saturdays from June 2nd to October 27th, 2018 | 9:00 am to 1:00 pm. Eat Well Market has now been in operation for six years, and they are welcoming new vendors.
6. STAFF REPORTS
6.1 Report FI-11-18 – Grey County Chiefs MOU for Air Light Support Unit
Moved by COUNCILLOR HAMBLY | Seconded by COUNCILLOR PRATT-PAIGE THAT the Council of the Town of Hanover agree to enter into a Memorandum of Understanding with Grey County Fire Chiefs for the shared ownership of an Air Light Support Unit. CARRIED
Committee of the Whole Minutes | May 7, 2018 Page | 2
6.2 Report FI-12-18 – Tripartite Tiered Emergency Response Agreement
Moved by COUNCILOLOR FITZSIMMONS | Seconded by COUNCILLOR PRATT-PAIGE THAT Council approve the Tripartite Tiered Emergency Response Agreement with Grey County EMS and the Municipality of West Grey as proposed; AND FURTHER THAT the appropriate by-law authorizing this agreement be brought to a future council meeting. CARRIED
6.3 Report PW-09-18 – Reconstruction of 7th Avenue (C.R. No. 10) from 12th to 16th Street
Moved by COUNCILLOR HOPKINS | Seconded by COUNCILLOR KING THAT the reconstruction of 7th Avenue (C.R. No. 10) from 12th to 16th Street project be awarded to Omega Contractors Inc. for a total cost of $2,359,375.89 plus HST; AND FURTHER THAT the Mayor and Clerk be authorized to enter into a contract with the successful bidder. CARRIED
6.4 Report PW-10-18 – Tandem Axle Plow Truck Tender
Moved by COUNCILLOR FITZSIMMONS | Seconded by COUNCILLOR KING THAT Council approve the purchase of a Western Star Tandem Axle Plow Truck from B & I Complete Truck Centre – Barrie at a cost of $274,629.00 plus HST. CARRIED
7. CORRESPONDENCE REQUIRING ACTION
8. REPORTS AND CORRESPONDENCE FOR INFORMATION
8.1 Report ED-06-18 – Public Art Mural Project – Awarded Artist
8.2 Joint Health & Safety Committee – April 12, 2018 Meeting Minutes
8.3 Goods Exchange Week – May 11 to May 18, 2018
8.4 Decoration Day – Hanover Cemetery – Sunday, June 3, 201 | 2:00 pm
8.5 Community Improvement Partnership – January 11, February 8, March 8, 2018 Meeting Minutes
8.6 Launch Pad Board of Directors – March 15, 2018 Meeting Minutes
8.7 Hanover Library Board – March 22, 2018 Meeting Minutes
8.8 Hanover Police Services Board – March 26, April 13, 2018 Meeting Minutes
8.9 Hanover Downtown Improvement Area – February 14, 2018 Meeting Minutes
8.10 Hanover & District Hospital Board – April 2018 Board Meeting Summary
8.11 Township of Southgate – endorsement of resolution regarding funding for public libraries
8.12 Mission Zimbabwe Project – thank you for support
9. PLANNING AND ZONING MATTERS
9.1 Next Planning Advisory Committee Meeting – Tuesday, May 8, 2018 | 5:00pm
9.2 Notice of Public Meeting – Monday, May 14, 2018 | 5:00pm Minor Variance Application (A3-18) – 534 2nd Street A
10. DATES TO REMEMBER
10.1 Next Regular Council Meeting – Tuesday, May 22, 2018 | 7:00pm 10.2 Next Committee of the Whole Meeting – Monday, June 4, 2018 | 7:00pm
11. INTRODUCTION OF NEW BUSINESS
Committee of the Whole Minutes | May 7, 2018 Page | 3
12. CLOSED MEETING
The Chair advised that Hanover Council will meet in closed session in order to address a matter pertaining to a proposed or pending acquisition or disposition of land by the municipality or local board.
Moved by COUNCILLOR HAMBLY | Seconded by DEPUTY MAYOR HICKS THAT the Council of the Town of Hanover meet in closed session in order to discuss a matter pertaining to a proposed or pending acquisition or disposition of land by the municipality or local board. CARRIED
Hanover Council reconvened in open session at 8:56 pm and the Chair confirmed that Hanover Council had gone in closed session and discussed a matter pertaining to a proposed or pending acquisition or disposition of land by the municipality or local board.
Moved by COUNCILLOR HOPKINS | Seconded by COUNCILLOR KING THAT Council declare the property described as Part of Lot 1, Concession 2, SDR Bentinck, Part of Part 1, Reference Plan 16R-5251 surplus to the needs of the municipality; AND THAT Administration be directed to negotiate an Agreement of Purchase and Sale and provide notice to the public; AND FURTHER THAT staff bring forward a by-law ratifying the sale of the land by the municipality. CARRIED
13. ADJOURNMENT
Moved by COUNCILLOR FITZSIMMONS | Seconded by COUNCILLOR PRATT-PAIGE THAT this meeting of Hanover Council now be adjourned at 8:57 pm. CARRIED
______Sue Paterson, Mayor
______Brian Tocheri, CAO/Clerk
STAFF REPORT TO COUNCIL
FROM Don Tedford, Director of Development/CBO DATE May 22, 2018 REPORT PB-12-18 SUBJECT Part Lot Control (761A & 761B 15th Street)
BACKGROUND
On May 9, 2018, Chris Barfoot, Living on Fourteenth Inc., submitted an application for part lot control under Section 50(7) of the Planning Act, R.S.O., 1990, as amended for the property described as Part Lot 74 and Lot 75, Registered Plan 1131 and known as 761 15th Street in the Town of Hanover in the County of Grey (see attached).
DISCUSSION
The property is currently zoned Residential Type 3 (R3) which permits a semi-detached dwelling. Subsequent to Hanover Council passing the required by-law, the existing semi-detached dwelling located at 761A and 761B 15th Street can be sold as two individual properties.
In accordance with Section 50(7.1) of the Planning Act, the by-law does not take effect until it has been approved by the County of Grey and registered within the expiration of the by-law.
FINANCIAL IMPLICATIONS
There are no direct financial implications to the Town associated with this report.
LINK TO STRATEGIC PLAN This report supports the following Strategic Directions and Goals of the Town of Hanover. ☐Strategic Direction #1: Regional Centre Goal: To enhance and strengthen Hanover’s position as a regional centre while creating stronger working relationships with neighbouring municipalities and service providers for our mutual benefit. ☒Strategic Direction #2: Economic Development Goal: To create an environment that supports economic diversification and a broader range of attractive employment opportunities to retain existing residents and businesses and attract investment and new families to the community. ☐Strategic Direction #3: Community Goal: To support initiatives that contribute to healthier residents, more active and rewarding lifestyles and a safer community. ☐Strategic Direction #4: Sustainable Municipal Operations Goal: To improve financial and operational aspects of the Town for the continued maintenance, rehabilitation and reconstruction of its infrastructure and to sustain and enhance current municipal programs and services.
OPTIONS
A That Council pass the necessary by-law to authorize the Mayor and Clerk to allow part lot release for property known as 761A and 761B 15th Street.
B That Council not pass the necessary by-law.
RECOMMENDATION
Your Administration recommends Option A. THAT Hanover Council pass the necessary by-law to authorize the Mayor and Clerk to allow part lot release for property known as 761A and 761B 15th Street;
AND THAT By-law No. 3021-18 be presented for Hanover Council’s consideration.
Respectfully submitted, Concurrence,
Don Tedford Brian Tocheri Director of Development/CBO CAO/Clerk
PB-12-18 | PAGE 2 SITE PLAN
KEY MAP 761A & 761B 15th Street Part of Lot 74 and Lot 75, Registered Plan 1131 Parts 1, 2 & 3, Reference Plan 16R-11033 Town of Hanover, County of Grey
SUBJECT PROPERTY
STAFF REPORT TO COUNCIL
FROM April Marshall, Economic Development Manager DATE May 22, 2018 REPORT ED-07-18 SUBJECT Hotel/Accommodation Feasibility Study
BACKGROUND
Completing a hotel/convention centre market feasibility study is an action identified in the 2015 Hanover Strategic Plan as well as in the 2018-2022 Economic Development Strategic Plan.
At the April 18, 2018 meeting of the Hanover Economic Development Committee, members discussed and indicated their desire to take steps now to move this initiative forward. A subsequent motion was passed recommending to council that the municipality submit an application to the Ontario Ministry of Tourism, Culture and Sport’s Tourism Development Fund to complete a Hotel Feasibility Study.
DISCUSSION
The Tourism Development Fund offered through the Ontario Ministry of Tourism, Culture and Sport supports projects that encourage three key streams; tourism investment, tourism product development and industry capacity building.
The Tourism Development Fund program provides non-capital, project-based funding to:
develop research-based innovative and emerging tourism sectors; support tourism organizations’ capacity building; encourage new private sector tourism investment attraction; and enhance Ontario’s overall economic competitiveness and opportunities for the Ontario tourism industry.
The primary objective of the study is to identify the need/feasibility for the development of a hotel in Hanover. Amongst other things, the study will capture data associated with meetings/conventions, special events, tourism/visitation, recreation/sporting tournaments, etc. in order to estimate occupancy rates. Identifying strategically located and available developable land, construction and other development costs, and financial feasibility are also components of the study. In completing the study, and then strategically distributing it, it is anticipated that investors could use the information to develop a compelling business case for developing in Hanover.
An additional opportunity associated with this approach includes working with the Ontario Ministry of Tourism, Culture and Sport to help target investors and participate in their Investor Dragons initiative, whereby municipalities are matched with investors to plan, pitch and present their business case.
FINANCIAL IMPLICATIONS
It is anticipated a hotel/accommodation feasibility study will cost up to $20,000. The Tourism Development Fund covers up to 50% of the total cost with the balance coming from General Reserves.
LINK TO STRATEGIC PLAN This report supports the following Strategic Directions and Goals of the Town of Hanover. ☒Strategic Direction #1: Regional Centre Goal: To enhance and strengthen Hanover’s position as a regional centre while creating stronger working relationships with neighbouring municipalities and service providers for our mutual benefit. ☒Strategic Direction #2: Economic Development Goal: To create an environment that supports economic diversification and a broader range of attractive employment opportunities to retain existing residents and businesses and attract investment and new families to the community. ☐Strategic Direction #3: Community Goal: To support initiatives that contribute to healthier residents, more active and rewarding lifestyles and a safer community. ☐Strategic Direction #4: Sustainable Municipal Operations Goal: To improve financial and operational aspects of the Town for the continued maintenance, rehabilitation and reconstruction of its infrastructure and to sustain and enhance current municipal programs and services.
OPTIONS
A. That Council support the Tourism Development Fund Application to move forward with a hotel/accommodation feasibility study in 2018.
B. That Council defer and budget for the Tourism Development Fund Application for a hotel/accommodation feasibility study in 2019.
C. That Council not support the Tourism Development Fund Application for a hotel/ accommodation feasibility study.
RECOMMENDATION
Your Administration recommends Option A. THAT Council support the Tourism Development Fund Application to move forward with a hotel/accommodation feasibility study in 2018.
Respectfully submitted, Concurrence,
April Marshall Brian Tocheri Economic Development Manager CAO/Clerk
Report ED-07-18 | PAGE 2
AGE-FRIENDLY ADVISORY COMMITTEE MINUTES
Tuesday, April 17, 2018 | 2:00 pm P & H Centre | Boardroom
MEMBERS PRESENT Jack Lisenchuk l Ed King l Tim Duivesteyn | Dorothy Adams | Norma Graham | Linda Thompson l Anne Marie Shaw | Sandra Hong |
OTHERS PRESENT Laura Webb l Lyndsay Regier l Lorraine Pries | Emily Morrison | Erin Hopkins
REGRETS Ed Peppler | Sherri Walden | Dr. John Lewis | Theresa Seim
1. DISCLOSURE OF PECUNIARY INTEREST – Nil.
2. ADOPTION OF March 20, 2018 MEETING MINUTES
Moved by N. Graham l Seconded by A. Shaw THAT the minutes of the March 20, 2018 meeting be approved as printed and circulated. CARRIED.
3. DELEGATION 3.1. Emily Morrison – Executive Director of Youth Activity & Technology Centre (Launch Pad) – Provided information about the background of the Launch Pad and their future vision for the Centre. The Launch Pad has a state-of-the-art kitchen and four bay welding stations. Currently the Launch Pad offers registered and drop in programs Tuesday to Friday 3:30 – 8:00pm. Summer camps will be offered for ages 12 – 18 years. Launch Pad is hoping to partner with organizations and groups to promote programs and activities for older adults that would occur during the day or on the weekends.
4. ITEMS FOR INFORMATION 4.1. Walkability Assessment Project Report from University of Waterloo Students – Committee was provided the report and asked for any input and thoughts about which streets needed to be assessed when our assessment is conducted. ACTION: Committee to provide L. Webb with any streets that should be included in the assessment.
4.2. Older Adult Program & Services Inventory – Committee reviewed the list of Older Adult Program & Services for any additional programs or events.
5. ITEMS FOR DIRECTION | DISCUSSION 5.1. Seniors Community Grant Planning 5.1.1. Walkability study logistics – Tasks to be considered included preparation, recruitment, training, implementation, final report. Ideas were collected from the committee for recruitment of individuals to complete sections of the walkability assessment and what streets should be assessed. ACTION: Committee members to contact L. Webb with individuals that will be interested in completing the walkability as well as the streets that they feel should be assessed. Committee also to indicate to L. Webb their interest in being on a sub-committee for the Walkability Assessment.
5.1.2. Communication strategy logistics – What are we envisioning our bi-monthly ad to look like/include? Committee provided ideas for the bi-weekly ad in the Post newspaper. Possible ideas included “Finding your way”, Safety Corner, “Here for you”, 211 information, spotlight specific services for seniors and speaker series in the fall. ACTION: Committee to provide L. Webb with any additional ideas for the ad.
6. NEXT MEETING – Tuesday, May 15, 2018 l 2:00 pm l P & H Centre Boardroom
7. ADJOURNMENT
Moved by N. Graham THAT the meeting adjourned at 3:30 pm
______Committee Chair
______Sherri Walden, Director of Parks, Recreation & Culture
AGE-FRIENDLY COMMITTEE MINUTES | PAGE 2
PARKS, RECREATION & CULTURE ADVISORY COMMITTEE MINUTES
Wednesday, April 25, 2018 | 7:00 pm P & H Centre | Boardroom
MEMBERS PRESENT Mike Schierz | Rick Hopkins | Tony Diaco | Harold Fleet | Hazel Pratt-Paige | Ryan Enright
OTHERS PRESENT Sherri Walden | Tom Karl | Lyndsay Regier | Don Tedford | Brian Tocheri | Karen Sabzali
REGRETS Neil Simpson | Bert Lennox
1. DISCLOSURE OF PECUNIARY INTEREST – Nil.
2. ADOPTION OF March 28, 2018 MINUTES
Moved by T. Diaco | Seconded by M. Schierz THAT the minutes of the March 28, 2018 regular meeting be approved as printed and circulated. CARRIED.
3. ITEMS FOR INFORMATION / CORRESPONDENCE – No items
4. ITEMS FOR DIRECTION | DISCUSSION
4.1 Master Plan
4.1.1. Preliminary Master Plan – Objectives Document provided by email Friday April 20, 2018. Discussion ensued with committee members providing feedback to K. Sabzali. ACTION: Any further comments, suggested revisions, clarifications for the preliminary Master Plan objectives to be forwarded to L. Regier by April 30, 2018.
4.1.2. Timelines – Noted the following timelines we are aiming to achieve. May 2, 2018 – Consolidated comments due to Karen. May 23, 2018 – Submission of Draft Plan. May 30, 2018 – PRC/Steering Committee Draft Plan discussion. June 15, 2018 (week of) – Final Plan circulation. July 3, 2018 – PRC Final Plan presentation. July 16, 2018 – Final Plan presentation to Council.
5. STAFF REPORTS
5.1 Manager of Parks & Recreation Facilities
Horticultural landscape attendant and summer parks and horticultural staff will commence by early May. Hike for Hospice will take place May 6 at the Town Park pavilion and trails. Baseball and soccer will start May 14 provided pre-season work is completed. Minor baseball has been using the arena floor for some tryouts and warmup practices. Construction on the roofs of bench areas for Kinsmen ball diamonds 1 and 2 have started.
6. OTHER BUSINESS
6.1 Staff noted committee member suggestion for parking lot repairs at trail entrance on County Road 28 to address pot holes.
7. NEXT MEETING Wednesday, May 30, 2018 | 7:00 pm
8. ADJOURNMENT
Moved by M. Schierz | Seconded by H. Fleet That the meeting be adjourned at 9:00 pm. CARRIED.
______Committee Chair
______Sherri Walden, Director of Parks, Recreation & Culture
PRCAC MINUTES | PAGE 2
DOWNTOWN REVITALIZATION IMPLEMENTATION COMMITTEE MINUTES
Wednesday, May 2, 2018 | 5:30pm Winkler Room/Civic Centre
PRESENT: Chair- Alison Greenway-Coates, Hazel Pratt-Paige, Sue Tipper, JD Lyons, Judy Hribar
OTHERS: April Marshall, Brian Tocheri
REGRETS: Don Tedford
1. DISCLOSURE OF PECUNIARY INTEREST None
2. APPROVAL OF PREVIOUS MINUTES Moved by: Judy Hribar 2nd by: JD Lyons That the minutes of the January 30, 2018 regular meeting be approved as printed and circulated. CARRIED
3. BUSINESS ARISING FROM MINUTES OF January 30, 2018
3..1. REDUCING DOWNTOWN MOTOR VEHICLE SPEED A. Marshall communicated discussed options with Chief Knoll to reduce speed through the downtown core. Chief Knoll had suggested a by-law could be passed that they will enforce. Additionally, a speed sign can be purchased, that will collect vehicular use data. Discussion ensued. B. Tocheri suggested that if there is interest to implement, the Chamber of Commerce and DIA should support and issue a letter to the Police Board for their recommendation.
3..2. EDC STREETSCAPE UPDATE DELEGATION The Chair will attend the May 16th meeting as a delegation to update the committee on the history of streetscape implementation and present current initiatives.
4. 20 INGREDIENTS OF AN OUTSTANDING DOWNTOWN A. Marshall shared the information from attending a workshop with Roger Brooks on the 20 Ingredients of an Outstanding Downtown. Discussion ensued on the current state and further ideas to promote the downtown, with it being noted that this is a great reference to keep in mind for future planning.
5. MAIN STREET REVITALIZATION INITIATIVE A. Marshall provided the committee with an update on the $44,446.74 being granted through this program for downtown improvements. Remaining funds not allocated to current initiatives in 2018 will be put in reserves for 2019.
5..1. 5TH INTAKE OF THE FAÇADE INCENTIVE PROGRAM UPDATE A. Marshall updated the committee that the program is being promoted, with applications due by May 31, 2018. An additional $6,500 from the Main Street Revitalization Initiative will be allocated to this initiative.
5..2. PUBLIC ART MURAL PROJECT UPDATE A. Marshall provided an update on the status of this project, noting that an additional $17,500 from the Main Street Revitalization Initiative will be allocated to this initiative. Replacement of the lighting for the mural was discussed.
6. STREETSCAPE
6..1. BENCHES / BIKE RACKS / PLANTERS These items will be brought out of storage and put back into the same places as last year. An additional bench has been requested by the Horticultural Society for the Robbie Burns Park, which the committee agreed to.
6..2. OTHER OPTIONS A. Marshall discussed her conversation with Launch Pad Executive Director, Emily Morrison, to have the youth apply for the Façade Incentive Program to beautify the downtown parkette through existing programs like carpentry, art and welding.
Additional items were discussed like street stamps, planters for businesses, to add to the curb appeal, and upgrading ally ways to public parking. It was decided to defer additional items until the costs of the FIP and Public Art Mural Project are complete and settled.
7. NEW BUSINESS N/A
8. NEXT MEETING – Tuesday, June 5, 2018 @ 5:30pm.
9. ADJOURNMENT Moved by Sue Tipper that the meeting adjourn at 6:47pm.
| PAGE 2
PLANNING ADVISORY COMMITTEE MINUTES
Tuesday, May 8, 2018 | 5:00pm Winkler Room/Civic Centre
MEMBERS PRESENT Chair Tim Norwood | Vice Chair Harold Fleet | Don Butland | Peter Hambly | Warren Dickert
MEMBERS ABSENT John Grant | Kathi Maskell
OTHERS PRESENT Don Tedford, Secretary-Treasurer | Brenda Goetz, Deputy Secretary-Treasurer | April Marshall, Economic Development Manager DISCLOSURE OF PECUNIARY INTEREST Nil
DELEGATIONS Nil
1. Adoption of April 17th, 2018 Regular Meeting Minutes
Moved by HAROLD FLEET / Seconded by DON BUTLAND THAT the minutes of the April 17th, 2018 regular meeting be approved as printed and circulated. CARRIED 2. Business arising from Minutes Nil 3. Saugeen Cedar Heights East Subdivision It was agreed to defer this matter to a future meeting. 4. Saugeen Cedar Heights West Subdivision It was agreed to defer this matter to a future meeting. 5. 2nd Street EA It was agreed to defer this matter to a future meeting. 6. County of Grey re: SVCA Draft Memorandum - Update The Secretary-Treasurer stated that there is no further update nor action taken relating to this matter. 7. County of Grey Recolour Grey Official Plan Policies The Secretary-Treasurer stated that no updates have been received from Grey County regarding new wording. Grey County Council has delayed the review and approval of the adoption bylaw until May 24th, 2018. 8. Minor Variance Application No. A3-18 ------Walter, Helmut & JudiAnn Helmut and JudiAnn Walter, owners of 534 2nd Street ‘A’ and being a corner property are proposing to construct a 22’ X 25’ carport onto their house. The current rear-yard setback
is 32.6’ and they are seeking a variance to permit a rear-yard set-back of 10’ to allow construction. Subsequent to a good discussion, it was then; MOVED BY WARREN DICKERT / SECONDED BY DON BUTLAND THAT the Planning Advisory Committee recommend to Council and the Committee of Adjustment that they have no objection to Minor Variance Application No. A3-18 proceeding to a public hearing. CARRIED 9. New Business 9.1. Minor Variance Application No. A4-18 ------Ernewein, Edward & Janet Edward & Janet Ernewein, owners of 432 13th Avenue are proposing to extend their existing 18’ X 20’ garage, by adding a second storey and increasing the footprint to 18’ X 24’. By doing so, the structure will be 3-feet from the northerly property line. Subsequent to a good discussion with regards to this application and agreeing that this proposal does not give any permanence to the existing legal non-conforming residential use, it was then; MOVED BY PETER HAMBLY / SECONDED BY HAROLD FLEET THAT the Planning Advisory Committee recommend to Council and the Committee of Adjustment that they have no objections with the expansion of the legal non-conforming use related to Minor Variance Application No. A4-18. CARRIED 10. Adjournment Moved by DON BUTLAND THAT the meeting now be adjourned at 5:21 pm.
______Chair, Tim Norwood
______Secretary-Treasurer, Don Tedford
PAC MINUTES | PAGE 2
ECONOMIC DEVELOPMENT COMMITTEE MINUTES
Wednesday, May 16, 2018 | 9:00am Saugeen Room / Civic Centre
MEMBERS PRESENT Dave Eccles | Mike Schierz | Dave Hocking | Peggy Sickel | Selwyn Hicks | Curtis Schmalz | Dave Schefter
REGRETS Bev Morgan | Dave Ford
OTHERS PRESENT April Marshall | Brian Tocheri | Don Tedford | Brenda Goetz | Taryn Hagan
DISCLOSURE OF PECUNIARY INTEREST Nil
DELEGATIONS Alison Greenway-Coates – DTRIC
Chair Dave Eccles welcomed Alison Greenway-Coates to the meeting. Alison highlighted the Downtown Revitalization Implementation Committee accomplishments since 2013. The area covered by the Downtown Revitalization Plan is 9th Street to 13th Street from 6th Avenue to 13th Avenue.
The Committee expressed their appreciation in recognition of the Committee’s efforts.
DISCUSSIONS & DECISIONS 1. Adoption of April 18th, 2018 Regular Meeting Minutes Moved by PEGGY SICKEL / Seconded by SELWYN HICKS THAT the minutes of the April 18th, 2018 regular meeting be approved as printed and circulated. CARRIED 2. Business Arising from Minutes Nil 3. Economic Development Strategic Plan Goals & Action Plan Updates 3.1. Growth S. Hicks stated that the Town is awaiting the amended draft of County of Grey Official Plan Update. The meeting is scheduled for Tuesday, May 22nd, 2018. The Site Ready Certified Site agreement is being finalized for extension of designation and increased marketing funding. 3.2. Demographics Skill Development – We are bringing Revera Living and Launch Pad together to discuss programming for a summer medical camp to address skill development for this sector and relate to local opportunity. Talks continue with the Canadian Food & Wine Institute of Niagara College, MacLean’s Ales and Launch Pad to deliver additional programming locally. Workforce Development & Attraction – A. Marshall participated in the Bluewater District School Board ‘Innovation, Creativity and Entrepreneurship’ (ICE) Training Day. The event built a connection and opened discussion on how we can grow collaboration with students and local employers. We are also looking at it as an example for an initiative for Saugeen Connects Youth programming. Engagement The next joint EDC meeting with West Grey, Brockton and Hanover is planned for June 20th from 9am-1pm at the Walkerton Water Centre in Walkerton – we will present on Saugeen Connects initiative and host a strategic planning session in regards to Saugeen Municipal Airport, followed by a tour of the Centre, then lunch and networking. July meeting for HEDC will include a tour at Electrical Contacts Ltd. P. Sickel suggested that arrangements could be made to tour the 7 Acres Marijuana facility in Kincardine. Working with Grey County to conduct AG BR&E – first interview with Hanover business completed – arrangements being made for additional interviews. WOWSA – Hanover Owned by Women Tour is Thursday, May 17th. Visiting Temptations, Harriet’s, Vi-Leens and Norm’s restaurant. Sponsored by Meridian Credit Union. Hawk’s Nest This event is being held on June 13, 2018 at the Walkerton Knights of Columbus building (located between Mildmay and Walkerton). Town of Hanover is sponsoring the event as a Gold contributor. Any members wishing to attend are to contact A. Marshall. The Hawk’s (announced) are: Sandy Gott, Executive Vice-President of Ice River Springs in Feversham; Tony Solecki, President of Caframo Ltd.; Joel Koops, Vice-President Law, Bruce Power. The fifth Hawk will be announced soon. 3.3. Arts & Culture The working group has completed the RFP for the Hanover Cultural Plan, and it is being issued this week, with a deadline for submissions of June 14th. The Steering Committee have been identified and are being engaged through the process. 3.4. Tourism Hotel Development – Report being presented to Council on May 22nd to request approval and match funds to apply for the Tourism Development Fund. 4. Grey County Economic Development Update 7th Avenue from 12th to 16th Street is scheduled for reconstruction commencing on July 30th, 2018. In an effort to keep the public informed, Grey County ED in conjunction with GIS services have created a map, updated regularly, showing current and upcoming roadwork, including closures and detours. Signs will be posted to remind travelers that all businesses are open throughout the construction. The link follows: https://roads.grey.ca/ Discussion ensued on the business outreach proposed by the county and local economic development to try to keep communication open and assist with promotion of the businesses affected by the construction. The Business Enterprise Centre team will begin travelling to Launch Pad Youth Activity and Technology Centre in Hanover twice per month to offer their services to local businesses. The first session, entitled “How to Really Start a Business” was held on May 14 at the Launch Pad with approximately 30 participants.
EDC MINUTES | PAGE 2 The 2018 Warden's Breakfast is being held on June 8, 2018 at 7:30am to kick off Grey County Open House Creative Mixer: Young Professionals Network is being held on June 21, 2018 at Coffin Ridge Vineyard & Winery. 5. Launch Pad Update A long-term kitchen rental agreement is in the works. Summer Programs have been announced. On May 14th an MPP All Candidates debate took place at Launch Pad highlighting youth issues. Launch Pad hosted two catering events: 1/ Chamber Lunch on May 8th announcing the Grey County Office Rental at Launch Pad; and 2/ A Dinner Party in hopes that will lead to a substantial donation to Launch Pad. May 24th is the AGM. Launch Pad will be attending the Eat Well Market weekly this season to engage entrepreneurial youth and help them develop products to sell. 6. Community Improvement Partnership Report T. Hagan stated that the 2018 Visitors Guide is available. 4,000 copies were distributed with The Post, and another 2,000 copies will be circulated locally. The Chamber of Commerce 4th Annual Fashion Show is scheduled for May 16th. Sponsorship meetings with local businesses are currently being conducted for Sights & Sounds.
7. Website & Social Media Analytics A. Marshall updated the Committee with analytics from the past month. The Town’s website currently has 6,400 Users, 5,200 New Users and 23,006 Page Views. Top cities visiting the Town’s website come from Hanover, Toronto and Saugeen Shores. Facebook reach is 8,882 with page visits originating from Hanover, Walkerton and Chesley respectively. Twitter impressions are 18,900, with the top Tweet being about Heart & Stroke Big Bike Ride. Activity is down this month. 8. Correspondence 8.1. Grey County Local Lens 2018 For information purposes. 9. New Business Nil 10. Adjournment Moved by DAVE HOCKING THAT this meeting now be adjourned at 10:29am.
______Chair, Dave Eccles Committee Secretary, April Marshall
EDC MINUTES | PAGE 3
THE CORPORATION OF THE TOWN OF HANOVER
BY-LAW NO. 3020-18
BEING a By-law to adopt the estimates of the sums required for the Town of Hanover, Downtown Improvement Area, Upper Tier County of Grey, and for Education, for the year and to strike the rates of taxation for same and to further provide for penalty and interest in default of payment thereof for 2018.
WHEREAS the Municipal Council of the Corporation of the Town of Hanover has, in accordance with section 290 of The Municipal Act, 2001, S.O. 2001, c. 25, as amended, considered the estimates of the Town of Hanover, and the requisition from the Upper Tier County of Grey, and for Education, and it is necessary that the following sum be raised by means of taxation for the year 2018.
Town of Hanover (Schedule ‘A’ attached) $6,463,300.00 Downtown Improvement Area $45,313.00 County of Grey $2,782,648.00 Education $2,526,595.00
TOTAL ESTIMATES $11,817,856.00
AND WHEREAS section 312 of The Municipal Act, 2001, S.O. 2001, c. 25, as amended, provides that the Council of a local municipality shall, after the adoption of estimates for the year, pass a by-law to levy a separate tax rate on the assessment in each property class;
AND WHEREAS sections 307 and 308 of the said Act require tax rates to be established in the same proportion to tax ratios;
AND WHEREAS certain regulations require reductions in certain tax rates for certain classes or subclasses of property;
AND WHEREAS the following is a correct statement of the taxable assessment for the Town of Hanover, based on the roll returned November 3, 2017.
CLASS OF ASSESSMENT ASSESSMENT Residential $550,653,881 Multi-Residential $46,076,097 Commercial - Occupied $103,632,834 - Unoccupied/Excess Land $566,100 - Vacant Land $1,634,400 Parking Lot $87,000 Industrial - Occupied $8,690,309 - Unoccupied/Excess Land $26,700 - Vacant Land $192,148 Pipelines $2,463,500 Farmlands $2,751,721 Managed Forests 0 TOTAL ASSESSMENT 716,774,690 Residential – Education Only 751,000 Downtown Improvement Area 19,146,504
NOW THEREFORE the Council of the Corporation of the Town of Hanover enacts as follows:
1. THAT there shall be levied and collected upon the assessable real property within the Corporation of the Town of Hanover based on the assessments per the Assessment Roll dated November 3, 2017 for taxation in the year 2018;
(a) applicable tax ratios as set by the County of Grey By-law Number 5011-18. (b) applicable County tax rates as set by County of Grey By-law Number 5013-18. (c) applicable education tax rates for residential and business property classes for 2018 per Ministry of Finance Letter dated April 20, 2018. (d) and local tax rates as set out in this by-law. By-law No. 3020-18 | Page 2
2. THAT the summary of tax rates for 2018, set out on Schedule 'B' attached hereto shall form part of this by-law.
3. THAT the estimates be adopted and the following amounts be levied therefore in the manner as set out hereinafter:
Town of Hanover (Schedule ‘A’ attached) $6,463,300.00 Downtown Improvement Area $45,313.00 County of Grey $2,782,648.00 Education $2,526,595.00
TOTAL ESTIMATES $11,817,856.00
4. THAT the following local municipal tax rates are hereby adopted to be applied against the whole of the assessment for real property in the following classes (Schedule B attached):
TAX CLASS TOWN OF HANOVER
Residential 0.00835093 Multi-Residential 0.01203533 -New Construction 0.00835093 Commercial - Occupied 0.01091416 - Unoccupied 0.00763991 - Vacant 0.00763991 -New Construction 0.01091416 Shopping Centre - Occupied 0.01091416 - Unoccupied 0.00763991 Parking Lot 0.01091416 Industrial - Occupied 0.01551759 - Unoccupied 0.01008643 - Vacant 0.01008643
-New Construction 0.01551759 Large Industrial - Occupied 0.01551759 - Unoccupied 0.01008643 Pipelines 0.00757302 Farmlands 0.00208773 Managed Forests 0.00208773 D.I.A. 0.00236667
5. THAT every owner shall be taxed according to the tax rates in this by-law and such tax shall become due and payable as indicated below.
a) That the interim taxes levied shall be shown as a reduction on the final tax levy.
b) That the net amount of taxes levied by this by-law for residential, pipelines and managed forests tax classes shall become due and payable on the 31st day of August, 2018; and the balance of the final levy shall become due and payable on the 30th day of November, 2018 and non-payment of the amount, as noted, on the dates stated in accordance with this section shall constitute default.
c) That the net amount of taxes levied by this by-law for capped tax classes, commercial, industrial and multi-residential, shall become due and payable on the 31st day of August, 2018; and the balance of the final levy shall become due and payable on the 30th day of November, 2018; and non-payment of the amount, as noted, on the date stated in accordance with this section shall constitute default.
7. On all taxes of the levy, which are in default on the 1st day after the due date, a penalty of 1 1/4 percent shall be added and thereafter a penalty of 1 1/4 percent per month will be added on the 1st day of each and every month the default continues, until December 31st, 2018.
8. On all taxes in default on January 1st, 2019, interest shall be added at the rate of 1 1/4 percent per month for each month or fraction thereof in which the default continues. By-law No. 3020-18 | Page 3
9. Penalties and interest added in default shall become due and payable and shall be collected as if the same had originally been imposed and formed part of such unpaid tax levy. 10. The Tax Collector is empowered to accept part payment from time to time on account of any taxes due.
11. The Tax Collector may mail or cause the same to be mailed or delivered to the residence or place of business of such person indicated on the last revised assessment roll, a written or printed notice specifying the amount of taxes payable.
12. THAT taxes are payable at the Town of Hanover Municipal Office, 341 10th Street, Hanover, Ontario, N4N 1P5.
READ A FIRST, SECOND and THIRD TIME and FINALLY PASSED this 22nd day of May, 2018.
______Susan Paterson, Mayor
______Brian Tocheri, CAO/Clerk
2017 AND 2018 OPERATING AND CAPITAL BUDGET ANALYSIS Schedule A to By-Law #3020-18 at May 22, 2018 TAX LEVY ANALYSIS:
------Operating Budget ------Capital Budget ------Total Operating and Capital Budget ------NET DEPARTMENT 2017 2018 VARIANCE % CHANGE 2017 2018 VARIANCE % CHANGE 2017 2018 VARIANCE % CHANGE Unallocated Revenues/Taxes (3,426,700) (3,517,565) (90,865) 2.65% 0 0 0 0.00% (3,426,700) (3,517,565) (90,865) 2.65% General Government 1,332,000 1,376,200 44,200 3.32% 21,000 108,600 87,600 417.14% 1,353,000 1,484,800 131,800 9.74% Protection to Persons & Property 3,298,800 3,431,565 132,765 4.02% 208,700 115,000 (93,700) -44.90% 3,507,500 3,546,565 39,065 1.11% Transportation 1,008,900 1,034,800 25,900 2.57% 285,000 648,900 363,900 127.68% 1,293,900 1,683,700 389,800 30.13% Garbage Collection / Recycling 252,700 244,300 (8,400) -3.32% 0 0 0 0.00% 252,700 244,300 (8,400) -3.32% Health Services 312,900 316,200 3,300 1.05% 0 0 0 0.00% 312,900 316,200 3,300 1.05% Recreation & Culture 2,128,900 2,163,100 34,200 1.61% 217,100 223,800 6,700 3.09% 2,346,000 2,386,900 40,900 1.74% Planning & Development 389,000 318,400 (70,600) -18.15% 0 0 0 #DIV/0! 389,000 318,400 (70,600) -18.15% Expenditures Less Revenues 5,296,500 5,367,000 70,500 1.33% 731,800 1,096,300 364,500 49.81% 6,028,300 6,463,300 435,000 7.22% NET TAX LEVY 5,296,500 5,367,000 70,500 1.33% 731,800 1,096,300 364,500 49.81% 6,028,300 6,463,300 435,000 7.22% NET LEVY USER CHARGE BUDGETS (NO TAX LEVY REQUIRED) DEPARTMENT ------Operating Budget ------Capital Budget ------Total Operating and Capital Budget ------EXPENDITURES 2017 2018 VARIANCE % CHANGE 2017 2018 VARIANCE % CHANGE 2017 2018 VARIANCE % CHANGE Landfill (Hanover / Brockton) 768,700 805,400 36,700 4.77% 0 40,000 40,000 0.00% 768,700 845,400 76,700 9.98% Waterworks 1,443,100 1,377,300 (65,800) -4.56% 328,100 1,154,000 825,900 251.72% 1,771,200 2,531,300 760,100 42.91% Sanitary Sewer System 1,485,300 1,510,500 25,200 1.70% 1,825,700 2,410,000 584,300 32.00% 3,311,000 3,920,500 609,500 18.41% Total Expenditures 3,697,100 3,693,200 (3,900) -0.11% 2,153,800 3,604,000 1,450,200 67.33% 5,850,900 7,297,200 1,446,300 24.72%
DEPARTMENT ------Operating Budget ------Capital Budget ------Total Operating and Capital Budget ------REVENUES 2017 2018 VARIANCE % CHANGE 2017 2018 VARIANCE % CHANGE 2017 2018 VARIANCE % CHANGE Landfill (Hanover/Brockton) (768,700) (845,400) (76,700) 9.98% 0 0 0 0.00% (768,700) (845,400) (76,700) 9.98% Waterworks (1,443,100) (1,377,300) 65,800 -4.56% (328,100) (1,154,000) (825,900) 0.00% (1,771,200) (2,531,300) (760,100) 42.91% Sanitary Sewer System (1,510,300) (1,510,500) (200) 0.01% (1,800,700) (2,410,000) (609,300) 0.00% (3,311,000) (3,920,500) (609,500) 18.41% Previous Year surplus (deficit) 0 0 0 0.00% 0 0 0 0.00% 0 0 0 0.00% Total Revenue (3,722,100) (3,733,200) (11,100) 0.30% (2,128,800) (3,564,000) (1,435,200) 67.42% (5,850,900) (7,297,200) (1,446,300) 24.72% 4a
Schedule "A" to By-law #3020-18 Summary LIBRARY AND DOWNTOWN IMPROVEMENT AREA 2017 AND 2018 OPERATING AND CAPITAL BUDGET ANALYSIS Schedule A to By-Law #3020-18 HANOVER PUBLIC LIBRARY ------Operating Budget ------Capital Budget ------Total Operating and Capital Budget ------EXPENDITURES: 2017 2018 VARIANCE % CHANGE 2017 2018 VARIANCE % CHANGE 2017 2018 VARIANCE % CHANGE Library 594,100 603,500 9,400 1.58% 0 0 0 100.00% 594,100 603,500 9,400 1.58% Total Expenditures 594,100 603,500 9,400 1.58% 0 0 0 100.00% 594,100 603,500 9,400 1.58%
------Operating Budget ------Capital Budget ------Total Operating and Capital Budget ------REVENUE: 2017 2018 VARIANCE % CHANGE 2017 2018 VARIANCE % CHANGE 2017 2018 VARIANCE % CHANGE
Other Revenues (68,300) (59,000) 9,300 -13.62% 0 0 0 0.00% (68,300) (59,000) 9,300 -13.34% Previous Year (Surplus) Deficit (1,400) 1,400 -100.00% 0 0 0 0.00% (1,400) 0 1,400 -2.01% Total Revenue (69,700) (59,000) 10,700 -15.35% 0 0 0 0% (69,700) (59,000) 10,700 -15.35% TOTAL LEVY(FROM TOWN) 524,400 544,500 20,100 3.83% 0 0 0 100.00% 524,400 544,500 20,100 3.83% LIBRARY NET TAX LEVY (FROM TOWN) DOWNTOWN IMPROVEMENT AREA ------Operating Budget ------Capital Budget ------Total Operating and Capital Budget ------EXPENDITURES 2017 2018 VARIANCE % CHANGE 2017 2018 VARIANCE % CHANGE 2017 2018 VARIANCE % CHANGE D.I.A. 52,130 57,094 4,964 9.52% 0 0 0 0.00% 52,130 57,094 4,964 9.52% Total Expenditures 52,130 57,094 4,964 9.52% 0 0 0 0.00% 52,130 57,094 4,964 9.52%
------Operating Budget ------Capital Budget ------Total Operating and Capital Budget ------REVENUE 2017 2018 VARIANCE % CHANGE 2017 2018 VARIANCE % CHANGE 2017 2018 VARIANCE % CHANGE
Other Revenues (4,200) (4,100) 100 -1.30% 0 0 0 0.00% (4,200) (4,100) 100 -1.30% Previous Year (Surplus) Deficit (3,505) (7,681) (4,176) 54.20% 0 0 0 0.00% (3,505) (7,681) (4,176) 54.20% Total Revenue (7,705) (11,781) (4,076) 52.90% 0 0 0 0% (7,705) (11,781) (4,076) 52.90% TOTAL DIA TAX LEVY 44,425 45,313 888 2.00% 0 0 0 0.00% 44,425 45,313 888 2.00% DIA TAX LEVY Taxable Assessment 19,146,504 2018 tax rate 0.00236667 45,313 2017 tax rate 0.00241963
Schedule "A" to By-law #3020-18 Summary 2017-2018 OPERATING and CAPITAL BUDGET ANALYSIS NET LEVY TAX DOLLARS @ May 22, 2018 Schedule A to By-Law #3020-18
2017 2017 2017 2018 2018 2018 OPERATING CAPITAL TOTAL OPERATING CAPITAL TOTAL COMMITTEE BUDGET BUDGET BUDGET BUDGET BUDGET BUDGET UNALLOCABLE REVENUES (3,426,700) - (3,426,700) (3,517,565) - (3,517,565) GENERAL GOVERNMENT Tax Rebates - - Councillors 290,800 290,800 302,800 302,800 Election 2014 - - 23,600 23,600 Municipal Administration 873,000 - 873,000 884,800 - 884,800 Civic Centre 182,200 13,500 195,700 180,400 90,000 270,400 140 7th Ave (6,600) - (6,600) (21,800) 18,600 (3,200) Hanover Family Centre (7,400) 7,500 100 (12,500) - (12,500) BWR - - - 18,900 - 18,900 Sub-Total 1,332,000 21,000 1,353,000 1,376,200 108,600 1,484,800 PROTECTION TO PERSONS & PROPERTY Fire 438,700 148,700 587,400 465,540 115,000 580,540 Emergency Plan 3,800 - 3,800 3,000 - 3,000 Hanover Police Service 2,719,000 60,000 2,779,000 2,802,025 - 2,802,025 SVCA 112,900 112,900 113,100 113,100 Building/Planning Admin 15,300 - 15,300 38,500 - 38,500 Canine Control 9,100 - 9,100 9,400 - 9,400 Sub-Total 3,298,800 208,700 3,507,500 3,431,565 115,000 3,546,565 TRANSPORTATION Streets/Sidewalks 391,600 - 391,600 403,600 - 403,600 Equipment/Vehicles (60,000) - (60,000) (54,000) - (54,000) General Administration 268,000 285,000 553,000 268,200 648,900 917,100 Workshop 66,700 - 66,700 67,300 - 67,300 Parking Lots/Meters 56,700 - 56,700 60,400 - 60,400 Street Lighting 102,500 - 102,500 113,000 - 113,000 Saugeen Municipal Airport 44,500 - 44,500 45,300 - 45,300 SMART- Disability Transit 138,900 - 138,900 131,000 - 131,000 Sub-Total 1,008,900 285,000 1,293,900 1,034,800 648,900 1,683,700 GARBAGE COLL/RECYCLING 252,700 - 252,700 244,300 - 244,300 HEALTH SERVICES Medical Clinic 275,100 - 275,100 288,900 - 288,900 Cemetery 37,800 - 37,800 27,300 - 27,300 Sub-Total 312,900 - 312,900 316,200 - 316,200 RECREATION & CULTURE Parks/Outdoor Facilities 239,800 32,000 271,800 285,700 190,300 476,000 Aquatic Facility 522,000 131,000 653,000 531,900 - 531,900 General Administration 284,600 - 284,600 232,600 - 232,600 Programs 60,700 - 60,700 72,900 - 72,900 Facilities 470,600 54,100 524,700 462,600 33,500 496,100 Library Services 524,400 - 524,400 544,500 - 544,500 Hall/Theatre 26,800 - 26,800 32,900 - 32,900 Sub-Total 2,128,900 217,100 2,346,000 2,163,100 223,800 2,386,900 PLANNING & DEVELOPMENT Planning & Zoning 37,600 - 37,600 600 - 600 Economic Development 268,300 - 268,300 325,300 - 325,300 Industrial Park 83,100 - 83,100 (7,500) - (7,500) Sub-Total 389,000 - 389,000 318,400 - 318,400 PREV. YR SURPLUS/DEFICIT - - - - TOTAL NET LEVY 5,296,500 731,800 6,028,300 5,367,000 1,096,300 6,463,300
Schedule "A" to By-law #3020-18 Net SCHEDULE 'B' TO BYLAW #3020-18
1. DETAILS OF 2018 TAX RATE - TOWN OF HANOVER
TAX CLASS TOWN COUNTY EDUCATION TOTAL TAX RATE
Residential 0.00835093 0.00359098 0.00170000 0.01364191 Multi-Residential 0.01203533 0.00517531 0.00170000 0.01891064 Commercial: -Occupied 0.01091416 0.00469319 0.01340000 0.02900735 -Unoccupied 0.00763991 0.00328524 0.00938000 0.02030515 -Vacant 0.00763991 0.00328524 0.00938000 0.02030515 Shopping Center: -Occupied 0.01091416 0.00469319 0.01340000 0.02900735 -Unoccupied 0.00763991 0.00328524 0.00938000 0.02030515 Parking Lot 0.01091416 0.00469319 0.01340000 0.02900735 Industrial: -Occupied 0.01551759 0.00667271 0.01340000 0.03559030 -Unoccupied 0.01008643 0.00433726 0.00871000 0.02313369 -Vacant 0.01008643 0.00433726 0.00871000 0.02313369 Large Industrial: -Occupied 0.01551759 0.00667271 0.01340000 0.03559030 -Unoccupied 0.01008643 0.00433726 0.00871000 0.02313369 Pipelines 0.00757302 0.00325647 0.01090000 0.02172949 Farmlands 0.00208773 0.00089774 0.00042500 0.00341047 Managed Forests 0.00208773 0.00089774 0.00042500 0.00341047 D.I.A. 0.00236667
New Construction - Commercial 0.01091416 0.00469319 0.01090000 0.02650735 New Construction -- Commercial Unoccupied 0.00763991 0.00328524 0.00763000 0.01855515
New Construction - Industrial 0.01551759 0.00667271 0.01090000 0.03309030 New Construction - Industrial Unoccupied 0.01008643 0.00433726 0.00708500 0.02150869
New Construction - Multi-Residential 0.00835093 0.00359098 0.00170000 0.01364191
Schedule "B" to By-law #3020-18
THE CORPORATION OF THE TOWN OF HANOVER
BY-LAW NO. 3021-18
A By-law to remove certain lands from Part Lot Control in the Town of Hanover;
WHEREAS pursuant to the provisions of Section 50(7) of the Planning Act, R.S.O. 1990, as amended, it is provided that a Municipal Council may by by-law provide that Subsection (5) does not apply to land that is within such registered plan or plans of subdivision or parts of them as are designated in the bylaw;
NOW THEREFORE the Municipal Council of the Corporation of the Town of Hanover hereby enacts as follows:
1. THAT Subsection (5) of Section 50 of the Planning Act R.S.O. 1990, as amended, does not apply to the following: ALL AND SINGULAR those certain parcel or tracts of land and premises situate, lying and being in the Town of Hanover, being composed of Part of Lot 74 and Lot 75, Registered Plan 1131 and designated as Parts 1, 2 and 3, Reference Plan 16R- 11033 on a plan of survey registered on April 25, 2018 in the Registry Office for the Registry Division of Grey. 2. Pursuant to the provisions of subsection 50(7.3) of the Planning Act, R.S.O. 1990, this by-law shall expire on a day that is two (2) years from the date on which this by- law was passed by the Council of the Corporation of the Town of Hanover without any further action being required of Council, unless at any time prior to this expiry, Council may amend this by-law to extend the time period specified for the expiration of the by-law. 3. This By-law shall come into force and take effect on the date of passing by the Council of the Corporation of the Town of Hanover.
READ A FIRST, SECOND and THIRD TIME and FINALLY PASSED this 22nd day of May, 2018.
______Sue Paterson, Mayor
______Brian Tocheri, CAO/Clerk
THE CORPORATION OF THE TOWN OF HANOVER
BY-LAW NO. 3022-18
A By-law of the Town of Hanover to confirm the proceedings of the Council of the Corporation of the Town of Hanover at its regular meeting held on April 23, 2018.
WHEREAS the Municipal Act, S.O. 2001, c.25, as amended, Section 5 and amendments thereto, provides that the powers of a municipal corporation shall be exercised by its Council;
AND WHEREAS the Municipal Act, S.O. 2001, c.25, as amended, Section 5 and Section 9, and amendments thereto, provides that except where otherwise provided, the powers of any Council shall be exercised by by-law;
AND WHEREAS in many cases action which is taken or authorized to be taken by Council does not lend itself to the passage of an individual by-law;
NOW THEREFORE the Council for the Corporation of the Town of Hanover hereby enacts as follows:
1. THAT the actions of the Council at its regular meeting held on April 23, 2018 in respect of each motion, resolution and other action taken by the Council, and its Committees, at its said meeting is, except where the prior approval of the Ontario Municipal Board or other authority is by law required, hereby adopted, ratified and confirmed as if all such proceedings were expressly embodied in this By-law.
2. THAT where no individual by-law has been or is passed with respect to the taking of any action authorized in or by the above mentioned Minutes or with respect to the exercise of any powers by the Council in the above mentioned Minutes, then this by- law shall be deemed for all purposes to be the by-law required for approving and authorizing and taking of any action authorized therein or thereby, or required for the exercise of any powers therein by the Council.
3. AND THAT the Mayor and the proper officers of The Corporation of the Town of Hanover are hereby authorized and directed to do all things necessary to give effect to the said action of the Council or to obtain approvals where required and, except where otherwise provided, the Mayor, the Clerk and the Treasurer are hereby directed to execute all documents necessary on behalf of the Corporation of the Town of Hanover and to affix thereto the corporate seal of the Corporation of the Town of Hanover.
READ a FIRST, SECOND and THIRD TIME and FINALLY PASSED this 22nd day of May, 2018.
Susan Paterson, Mayor
Brian Tocheri, CAO/Clerk
THE CORPORATION OF THE TOWN OF HANOVER
BY-LAW NO. 3023-18
BEING a by-law to authorize the execution of a Tripartite Tiered Emergency Response Agreement between the Corporation of the Town of Hanover, the Corporation of the County of Grey and the Corporation of the Municipality of West Grey.
WHEREAS it is deemed expedient for the Corporation of the Town of Hanover to enter into an agreement with Grey County EMS and West Grey for tiered emergency response within West Grey.
NOW THEREFORE the Council for the Corporation of the Town of Hanover hereby enacts as follows:
1. THAT the Mayor and Clerk are hereby authorized to sign the tripartite agreement attached hereto as Schedule ‘A’ and forming part of this by-law.
2. THAT this by-law shall come into full force and effect upon final passing.
READ A FIRST, SECOND and THIRD TIME and FINALLY PASSED this 22nd day of May, 2018.
Susan Paterson, Mayor
Brian Tocheri, CAO/Clerk
Tripartite Tiered Emergency Response Agreement THIS AGREEMENT made this ___ day of ______, 20 __, in quadruplicate between: The Corporation of the County of Grey a municipality within the meaning of the Municipal Act, 2001 (hereinafter referred to in this Agreement as "the County"),
-And- The Corporation of the Town of Hanover
(hereinafter referred to in this Agreement as "Municipality 1");
-And- The Corporation of the Municipality of West Grey
(hereinafter referred to in this Agreement as "Municipality 2");
WHEREAS: a) The County operates a Paramedic Service in Grey County; b) Municipality 1 operates the Fire Department which provides its fire protection services for Municipality 2 within the Fire Boundary Area as shown on the map attached as Schedule "B"; c) Municipality 2 is willing to permit the Fire Department to respond to certain types of emergency calls to provide a tiered response on its behalf within the Fire Boundary Area; d) The Parties agree that it is at the sole discretion of Municipality 2 to decide which call types the Fire Department will respond to in providing that tiered response, though the County may provide guidance based upon medical advice regarding which emergency call types are recommended for the Fire Department's response;
NOW THEREFORE in consideration of the mutual terms and covenants herein contained, the Parties covenant and agree as follows: 1.0 Definitions In this Agreement:
1.1 "Agreement" means this Agreement and its appending Schedule(s); 1.2 "Call Types" refers to the emergency call types to which the Fire Department will respond within Municipality 2, and are further described within Schedule "A". 1.3 "Fire Boundary Area" means the defined boundary(ies) within which the Fire Department is responsible to provide fire protection services for Municipality 2 under this Agreement; 1.4 "Fire Department" means the fire department, operated by Municipality 1, which provides fire protection services for Municipality 2 within the Fire Boundary Area; 1.5 "London CACC" means London Central Ambulance Communications Centre, which is the central dispatch centre for the Grey County Paramedic Service
Page 1 of 10 relevant to this Agreement. 1.6 "Party" or "Parties" means the legal entities which are parties to this Agreement. 1.7 "Schedule "A"" means the corresponding signed Letter of Agreement for the Activation of Tiered Response, including the page(s) of selected call types, attached hereto. 1.8 "Schedule "B" means the Fire Boundary Area map which shows the area to which the Fire Department is responsible to respond within Municipality 2 under this Agreement. 2.0 Term 2.1 This Agreement shall be effective on the date that it is signed by all Parties and shall continue for a Term of five (5) years, expiring on the 5th anniversary date of the signing of this Agreement unless it is otherwise terminated as per section 11 of this Agreement. 3.0 Responsibilities of Municipality 1 3.1 All Call Types to which the Fire Department, operated by Municipality 1 and acting on behalf of Municipality 2, will respond as activated by London CACC are contained within Schedule "A", Letter of Agreement for the Activation of Tiered Response with London CACC. Such responses are subject to certain terms and conditions also contained within Schedule "A". 3.2 Municipality 1 will notify the County in writing prior to any change in its fire dispatch centre. 4.0 Responsibilities of Municipality 2 4.1 All Call Types to which the Fire Department, operated by Municipality 1 and acting on behalf of Municipality 2, will respond as activated by London CACC are contained within Schedule "A", Letter of Agreement for the Activation of Tiered Response with London CACC. Such responses are subject to certain terms and conditions also contained within Schedule "A". 4.2 Municipality 2 will notify the County in writing prior to any change to the Fire Boundary Area and/or the Call Types to which the Fire Department will respond. 5.0 Responsibilities of the County 5.1 The County will replace disposable medical supplies used by the Fire Department on all Call Types it attends as part of a tiered response under this Agreement. 5.2 Upon being notified of a change to the Fire Boundary Area, the County will cause the map in Schedule "B" to be updated accordingly and will provide the Parties with the updated map(s). 6.0 Financial Arrangements 6.1 The County shall not provide any payment to any Party for services provided under this Agreement. 6.2 Any financial arrangements which may be made between Municipality 1 and Municipality 2 regarding the tiered response services provided under this Agreement by Municipality 1 through its Fire Department, on behalf of Municipality 2, are not the subject of this Agreement. 7.0 Indemnification
Page 2 of 10 7.1 Each Party shall indemnify and hold harmless the others, including their elected officials, employees, agents, representatives and volunteers from and against any and all liabilities, claims, demands, loss, cost, damages, expenses, actions, suits or other proceedings by whomever made, directly or indirectly arising out of this Agreement attributable to bodily injury, sickness, disease or death or to damage to or destruction of tangible property caused by its acts or omissions, including those of its elected officials, officers, representatives, agents, servants, employees, contractors, customers, invitees or licensees, and/or as a result of activities under this Agreement. This clause shall survive the Term of this Agreement. 8.0 Insurance 8.1 Each Party shall, at its own expense, obtain and keep in force during the Term of this Agreement, liability insurance satisfactory to the other Parties, including the following terms and minimum coverage and underwritten by an insurer licensed to conduct business in the Province of Ontario: a) Municipal or Commercial General Liability insurance on an occurrence basis for an amount of not less than Five Million Dollars ($5,000,000); b) Automobile liability insurance for an amount not less than Five Million Dollars ($5,000,000) on forms meeting statutory requirements covering all licensed vehicles used in any manner in connection with the performance of the terms of this Agreement; and c) Each party shall add the other as an additional insured on its policy throughout the Term, and this shall be evidenced on the certificate of insurance provided under section 8.2. 8.2 Each Party shall provide the other Parties proof of insurance, each year, in the form of an insurance certificate. 8.3 Each Party agrees to immediately notify the other Parties of any occurrence, incident or event which may reasonably be expected to expose any of the Parties to material liability of any kind in relation to this Agreement. 9.0 Health and Safety, WSIB 9.1 Each Party is responsible for all costs associated with its workplace accidents and all premiums or assessments owing to the Workplace Safety and Insurance Board (WSIB), or insurance company if applicable for its own employees. 9.2 Each Party shall comply with the Occupational Health and Safety Act (Ontario), the Workplace Safety and Insurance Act (Ontario), the Human Rights Act (Ontario), and applicable regulations under such legislation and all other legal obligations with respect to worker health, safety and treatment. 10.0 Privacy and Confidentiality 10.1 Each Party will treat as confidential and will not, without the prior permission of the others, publish, release, disclose or permit to be published, released or disclosed, either before or after the expiration of this Agreement, private or confidential information supplied to, obtained by, or which comes to the knowledge of any Party as a result of this Agreement, except insofar as publication, release or disclosure is necessary, in the reasonable opinion of that Party, to enable it to fulfil its obligations under the Agreement, or as required or permitted by law. 10.2 The Parties acknowledge that any personal information that is provided for the purpose of creating records is given to each Party in confidence and is protected
Page 3 of 10 by applicable privacy legislation. The Parties each undertake that personal information in records delivered to each by the others will be used for the limited purposes intended and allowable. The Parties each further acknowledge that any personal information obtained from either of the others for such purposes will be protected under the terms of applicable privacy legislation. 11.0 Termination
11.1 Any of the Parties may terminate this Agreement upon giving to the others 30 days' written notice of its intention. 11.2 For greater clarify, the termination of this Agreement shall also mean the termination of the Letter of Agreement for the Activation of Tiered Response, attached hereto as Schedule "A". Likewise, the termination of Schedule "A" will also mean the termination of this Agreement. 12.0 Notice
12.1 Any notice required to be given, served or delivered must be in writing and sent to the other Parties at the addresses indicated below, or to such other addresses as may be designated by notice provided by any Party to the others. For the County: County Clerk County of Grey Administration Building 595 9th Ave E Owen Sound, ON N4K 3E3 Fax Number: 519-376-8998 Email: [email protected]
For Municipality 1: Clerk, The Town of Hanover, 341 1oth Street, Hanover, ON N4N 1P5 Tel: (519) 364-2780 Fax: (519) 364-6456 Email: [email protected]
For the Fire Department: Jeff Dentinger, Chief, Hanover Fire Department, 341 1oth Street, Hanover, ON N4N 1P5 Tel: (519) 364-2780 x 1239 Fax: (519) 364-6456 Email:
For Municipality 2: Clerk, The Municipality of West Grey, 402813 Grey Road 4, RR2 Durham, ON NOG 1RO Tel: (519) 369-2200 Fax: (519) 369-5962 Email: [email protected]
12.2 Any notice to be given by any Party to the others shall, in the absence of proof to the contrary, be deemed to have been received by the addressee if a) delivered personally on a business day, then on the day of delivery; b) sent by prepaid registered post, then on the second day following the registration thereof; c) sent by ordinary mail, then on the fifth business day following the date on
Page 4 of 10 which it was mailed; or d) sent by facsimile or email, upon confirmation of successful transmission of the notice. 13.0 Force Majeure 13.1 None of the Parties shall be held responsible for any damage or delays as a result of war, invasions, insurrection, demonstrations, or as a result of decisions by civilian or military authorities, fire, flood, human health emergency, strikes and generally as a result of any event that is beyond the reasonable control of the Parties. 13.2 The Parties agree that in the event of a disaster or Force Majeure, they will co operate and Municipality 2 and/or Municipality 1 and the Fire Department will make all reasonable efforts to provide temporary replacement service until permanent service is completely restored. 14.0 Severability 14.1 Each of the provisions contained in this Agreement is distinct and severable and a declaration of invalidity or unenforceability of any such provision or part thereof by a court of competent jurisdiction shall not affect the validity or enforceability of any other provision hereof, which shall remain in full force and effect. 15.0 Entire Agreement 15.1 This Agreement constitutes the entire agreement between the Parties with respect to the Call Types to which the Fire Department will respond within Municipality 2 as part of a tiered response, and supersedes all prior agreements, understandings, negotiations and discussions, whether written or oral. There are no conditions, covenants, agreements, representations, warranties or other provisions, express or implied, collateral, statutory or otherwise, relating to the Call Types to which the Fire Department will respond within Municipality 2 as part of a tiered response except as provided in this Agreement and its appending Schedule(s). 16.0 Amendment of Agreement 16.1 None of the terms, conditions or provisions of this Agreement shall be held to have been changed, waived, varied, modified or altered by any act or statement of any of the Parties, its respective agents, servants or employees unless done so in writing signed by all Parties, or if such changes are temporary pursuant to Schedule "A", part c). 16.2 Despite section 16.1, the Parties acknowledge that from time to time, operational decisions may result in changes being made to the fire dispatch centre, the Fire Boundary Area, and the Call Types to which the Fire Department will respond. Such changes will not necessitate the termination of this Agreement, but will simply result in it being updated accordingly upon the County receiving notification as per sections 3.2 and 4.2. 17.0 Successors and Assigns 17.1 This Agreement shall enure to the benefit of and be binding upon the Parties hereto and their respective successors and permitted assigns. 17.2 None of the Parties may assign all or any part of this Agreement without the written approval of the other Parties.
Page 5 of 10 18.0 No Partnership 18.1 Nothing in this Agreement gives rise to a partnership or joint venture between the Parties or to an employment relationship between the Parties and their respective employees, contractors, sub-contractors or the Fire Department in the provision of service under this Agreement. 19.0 No Waiver 19.1 No term, agreement, provision, obligation or condition of this Agreement shall be deemed to have been waived by any Party, unless such waiver is in writing and signed by all of the Parties. 19.2 No waiver of any provision of the Agreement shall be deemed to be or shall constitute a waiver of any other provisions, whether or not similar, nor shall such waiver constitute a continuing waiver unless expressly provided.
This space is intentionally blank
Page 6 of 10 IN WITNESS WHEREOF THE PARTIES hereunto attested by the hands of the proper officers duly authorized in that behalf as of the day and year first written above. The Corporation of the County of Grey
Warden: Stewart Halliday
Deputy Clerk: Heather Morrison
We have the authority to bind the County.
The Corporation of the Town of Hanover
Mayor: Sue Paterson
GAO/Clerk: Brian Tocheri
We have the authority to bind Municipality 1.
Name: Jeff Dentinger Title: FIRE CHIEF, Hanover Fire Department
I have signed in acknowledgement of the terms and conditions agreed to herein by the Parties.
~:_C Z£_tion of the Municipality of West Grey
Mayor: Kevin Eccles ,~-r=?____ :Z__,---...... Clerk: Mark Turner
We have the authority to bind Municipality 2. Na ~ Title: FIRE CHIEF, West Grey Fire Service
I have signed in acknowledgement of the terms and conditions agreed to herein by the Parties
Page 7 of 10 Tripartite Tiered Emergency Response Agreement Schedule "A" -Signed Letter of Agreement for Activation of Tiered Response
Letter of Agreement for the Activation of Tiered Response
The HANOVER Fire Department agrees to respond to the medical emergencies as outlined in Appendix A within the County of Grey when tiered by London Central Ambulance Communications Centre on behalf of Grey County Paramedic Services.
a) London Central Ambulance Communications Centre will tier HANOVER Fire Department within sixty (60) seconds of committing the call to the CACC System for all call types identified in Appendix A, only if additional time criteria has not been selected .
b) This agreement acknowledges that fire emergencies take precedence over requests for tiered response, but the HANOVER Fire Department can cancel a medical tiered response at any time.
c) During emergencies declared under the Corporation of the County of Grey or local municipal Emergency Response Plan , the emergency takes precedence and this Letter of Agreement may be amended as necessary.
d) In the event of a conflict or the need to clarify issues arising from this agreement, the parties agree that they will first attempt to resolve such issues at an operational level. Failing which and for any other purposes regarding this Letter of Agreement, the following individuals shall be the contacts for formal resolution.
Contact for EMS: Contact for Fire : Kevin McNab Jeff Dentinger Chief of Grey County Paramedic Services Fire Chief, HANOVER Fire Department
e) In the event of a change in the Fire Dispatch Centre or Fire Boundary area, the Fire Department agrees to notify London CACC of the change.
n This agreement shall commence on the date signed by both parties and continue on an annual basis, renewed automatically unless terminated in writing effective thirty (30) days from the date of receipt of the official notice.
For the HANOVER Fire Department
Jeff Denlinger, Fire Chief Date
For Grey County Paramedic Services
Kevin McNab, Director of Paramedic Services Date
Page 8 of 10 Appendix A
Hanover- FIRE DEPARTMENT Tiered Response Criteria
If EMS CODE TYPE OF CALL RESPONSE GREATER TIER PRIORITY THAN 1 NO Abdominal Pain 0 Minutes Select Code 2 NO Allergy Reaction 0 Minutes Select Code 3 NO Back Pain 0 Minutes Select Code 4 NO Behavioral Problems 0 Minutes Select Code 5 NO Bleeding (Non-Traumatic) 0 Minutes Select Code 6 NO Bleeding in Pregnancy 0 Minutes Select Code 7 NO Breathing Problems 0 Minutes Select Code 8 NO Burns 0 Minutes Select Code 9 YES Cardiac Arrest I VSA 0 Minutes Code 4 and 3 10 NO Chest Pain I Heart Problem 0 Minutes Select Code 11 NO Child Birth I Labour 0 Minutes Select Code 12 YES Choking 0 Minutes Code 4 and 3 13 NO Convulsions/Seizure 0 Minutes Select Code 14 NO Diabetic Problem 0 Minutes Select Code 15 YES Electrocution 0 Minutes Code 4 and 3 16 NO Environmental Exposure - Heat 0 Minutes Select Code 17 NO Environmental Exposure - Cold 0 Minutes Select Code 18 NO Eye Problems 0 Minutes Select Code 19 NO Falls 0 Minutes Select Code 20 NO Generally Unwell 0 Minutes Select Code 21 NO Headache 0 Minutes Select Code 22 NO Inhalation 0 Minutes Select Code 23 YES MVC - Enclosed Seating 0 Minutes Code 4 and 3 24 YES MVC - Exposed Seating 0 Minutes Code 4 and 3 25 YES MVC - Person Struck 0 Minutes Code 4 and 3 26 YES MVC- Unknown Details 0 Minutes Code 4 and 3 27 NO Near Drowning 0 Minutes Select Code 28 NO Overdose 0 Minutes Select Code 29 NO Stroke I CVA 0 Minutes Select Code 30 NO Trauma (Blunt) I Assault 0 Minutes Select Code 31 NO Trauma (Penetrating) I Wound 0 Minutes Select Code 32 YES Unconscious /Decreased Consciousness 0 Minutes Code 4 and 3 33 YES Unknown 15 Minutes Code4
34 YES Code 4 and 3 Farm Accidents 35 YES Code4 and 3 Industrial Accidents
I CACC use only: Response Plan Name:
Revised: 14APR16
Page 9 of 10 Tripartite Tiered Emergency Response Agreement Schedule "B" - Fire Boundary Area Map
Legend 1:1 - London CACC Municipality c::J"""""'"' GC _RESPAren Response Areas • Grey County RESP_NAME F11_Gft.ELMWOOO_FD
F11_GR_HANOVE~_ FD1 F1t_GR_I-IANOVER_FD2 F17_GR_BLUE_MOI.JNTAIN_FD F17_GR_CLEARVIEW_FD1 F17_GR_ClEARVIEW_F02
F11_~Cl.EARVIEW _F03 F17_GR_CU:AFMEW_F04 Fl7_C'".R_ClEAFMEW_F05 F21_ GR_CF9-MEAFORO-CFB _F'D2 F3-P3 MIN TP HAR_FD (1) F3-PJSGTTPt.n'F_F0(2J
~-P1 WGR TP MTF"_FD
F6-PJ SGT TF' AYT _FD (1J "F F6-P3SGTTPA...,._FD (2)*F
F6-P3 SGT TF'AYT_FO (J) "F
~ SGT TP AYT _FO "F F&-PTWGRTPAYT_FOW "F F!i_GR_ARRAN_ELOERSUE.__FD
F6_GR~CHATSW0Rll-l_i'NP .fD F6_GR_OUNOALK_T'vVP_FD1 F6_GR_OVNOAI..K_TWP _F02 F6_GR_GREY_HIGH...ANDS_F01 F6_GR_GREY_Hia«..ANDS_F02 F6_GR_GREYj·UGI-l.»>DS_FD3 flj_GR_INlER_TWP,..FDl F6_GR_INTER_TWP_ FD2 F6_GR_MEAFORO_FDt F6_GR._MEAFORD_FDJ F5_GR_OWEN_SO\...tiD_FD FG_GR_WEST_GR'EY_R)f Fij_GR_WEST_GREY_F02 F7 _ GR _ S_BRUCE_PE.HINSULA _FD
Page 10 of 10
STAFF REPORT TO COUNCIL
FROM Jeff Dentinger, Fire Chief / Fire Prevention Officer / CEMC DATE May 22, 2018 REPORT FI-13-18 SUBJECT Monthly Activity Report – April 2018
1. ADMINISTRATIVE MEETINGS April 3 – Management meeting April 9 – Committee of the Whole meeting April 10 – Picture with Germania Insurance regarding donation April 12 – Health and Safety meeting April 13 – Emergency Management Program Committee meeting April 16 – Management meeting April 20 – Health and Safety Audit started April 23 – Council April 24 – Health and Safety Audit site visits April 25 – Rural Interoperability meeting April 25 – Grey County Chiefs meeting April 27 – Day of Mourning participation
2. ADDITIONAL PRACTICES / COURSES April 3 – Personal Protective Equipment/Self Contained Breathing Apparatus April 10 – Apparatus Checks/Naloxone Training April 17 – Hydrant Hookup/Personal Protective Equipment/Self Contained Breathing Apparatus April 24 – Apparatus complete checks/Officer Meeting
3. FIRE CALLS April calls 16 Year to Date 54
4. INSPECTIONS / FOLLOW-UP INSPECTIONS Inspections Alarmed for Life April Inspections 16 Total homes visited 15 Reports Issued 16 Total homes entered 6 Inspections in progress 7 Total homes compliant 1(7%)
5. FIRE PREVENTION / PUBLIC RELATIONS April 12 – Sprucewood Court presentation April 26 – Early Years Presentation April 26 – Hanover Heights Fire Drill
This report is provided to Hanover Council for information only.
Respectfully submitted,
Jeff Dentinger Fire Chief / Fire Prevention Officer / CEMC
Report FI-13-18 | PAGE 2
COMMITTEE OF ADJUSTMENT MEETING MINUTES
Monday, May 14, 2018 | 5:00pm Winkler Room/Civic Centre
MEMBERS PRESENT Chair Gary Rahn | Pat Murphy | Mark Ebert | Larry Lantz | Rick Hopkins
OTHERS PRESENT Helmut & JudiAnn Walter | Don Tedford, Secretary-Treasurer | Brenda Goetz, Deputy Secretary-Treasurer DISCLOSURE OF PECUNIARY INTEREST Nil
DELEGATIONS Helmut & JudiAnn Walter
DISCUSSIONS & DECISIONS 1. Adoption of February 26th, 2018 Regular Meeting Minutes MOVED BY RICK HOPKINS / SECONDED BY MARK EBERT THAT the minutes of the February 26th, 2018 Regular Meeting are hereby adopted as circulated and printed. CARRIED 2. Business arising from Minutes Nil 3. Minor Variance Application No. A3-18 ------Walter, Helmut & JudiAnn Chair Gary Rahn welcomed Helmut & JudiAnn Walter to the table to discuss their application. The Deputy Secretary-Treasurer stated that Minor Variance Application No. A3-18 was advertised in The Post and circulated to the applicable agencies on May 3, 2018 as required by Sections 45 of the Planning Act, RSO 1990. Minor Variance Application No. A3-18 applies to lands described as Lot 68, Registered Plan 810 and known as 534 2nd Street ‘A’ in the Town of Hanover, in the County of Grey. The purpose of this application is to vary the provisions of Zoning By-law 2912-15 as it applies to the rear yard setback for the Residential Type 1 (R1) Zone, to allow construction of a carport on the property. The Deputy Secretary-Treasurer reviewed comments received from Council, Planning Advisory Committee and Grey County Planning and Development Department. The Secretary-Treasurer highlighted Section 3.147 (a) of Zoning Bylaw 2912-15 defining “Lot Line, Front” which means the lot line that abuts the street. In the case of a corner lot, the shortest straight line shall be deemed to be the front lot line and the longest lot line shall be deemed to be an exterior side lot line. Therefore, the proposed carport will be located within the rear yard. Mr. & Mrs. Walter stated that the shed roof will be constructed on the west side of the detached dwelling. An existing 10’ X 16’ accessory building will be located north of the proposed carport.
The Walter’s indicated that they have spoken to all adjacent neighbours. Subsequent to a very good discussion with regards to this application and its conformity with the Official Plan, Zoning By-Law and the four-tests of a minor variance, it was then; MOVED BY LARRY LANTZ / SECONDED BY MARK EBERT THAT Minor Variance Application No. A3-18 be granted subject to the following conditions: a) that approval be for this application only; CARRIED 4. New Business Nil 5. Adjournment Moved by MARK EBERT THAT this meeting now be adjourned at 5:21pm.
______Committee Chair, Gary Rahn
______Secretary-Treasurer, Don Tedford
COA MINUTES | PAGE 2 Minutes 2018 Warden’s Forum Tuesday, April 24, 2018, 4:05 p.m. Falls Inn, Walter’s Falls
Present: Warden Stewart Halliday; County Councillors Paul McQueen, Kevin Eccles, John Bell, Sue Paterson, Selwyn Hicks, Alan Barfoot, Dwight Burley, Bob Pringle, Barb Clumpus, Harley Greenfield, Anna Marie Fosbrooke, John Woodbury, Gail Ardiel, John McKean, Arlene Wright, Ian Body; Municipal Councillors Marion Keopke, Brian O’Leary, Michael Martin, Bob Gamble, Jim Frew, Barbara Dobreen, Shirley Keaveney, Steve Bartley, Shawn Greig, Brian Gamble, Sue Carleton, Carol Barfoot, Hazel Pratt-Paige, Peter Hambly, Rebecca Hergert, Dough Hutchinson, Lynn Silverton, Cathy Little, Peggy Harris, Terry Mokriy; Staff members Karen Mills, Rob Adams, Raylene Martell, Bill Klingenberg, Shawn Moyer, Wilda Allen, Marty Wellwood, Kevin Weppler, Kim Wingrove, Rob Hatten, Heather Morrison, Barb Fedy, Pat Hoy, Lynne Johnson, Kevin McNab, Randy Scherzer, Brian Tocheri, Rob Armstrong, Dave Milliner, Joanne Hyde, Liam Gott, Glenn Walker, Jim Ellis, Shawn Everitt, Wayne Ritchie, Philly Markowitz and Penny Colton – Recording Secretary
Others: Ontario Federation of Agriculture, Keith Currie, Pat Jilesen and Joanne Hughes Opening Remarks Warden Halliday welcomed everyone to the 2018 Warden’s Forum and requested a moment of silence for the lives lost at the recent incident in Toronto.
Economic Development is the first pillar of Grey County’s Strategic Plan; therefore we will be discussing a facet of economic development this evening. Agriculture and food production is an important part of Grey County industry.
The Warden introduced Ontario Federation of Agriculture’s President Keith Currie and Zone 2 Director Pat Jilesen. Ontario Federation of Agriculture Keith Currie presented the Ontario Federation of Agriculture’s (OFA) Producing Prosperity in Ontario presentation. Keith first provided an overview of the organization
2018 Warden’s Forum April 24, 2018 and their current issues including; economics of farming, environment and sustainability, labour, food safety and health, and public perception.
Current challenges for farming and rural business include; lack of infrastructure, services and labour, rising property taxes, closing of local schools. Urban Ontario is also facing growth challenges including; rising poverty, gridlock, affordable housing, and infrastructure that cannot keep pace with growth.
The OFA’s plan is to rebalance the growth in Ontario through distributing investments in infrastructure; investment in infrastructure pays dividends and will help reshape our growth and economy in a manageable way. Roads and bridges make the economy efficient and competitive, access to broadband makes rural Ontario an attractive place to work, live and invest. The OFA is proposing to create opportunities to live and work in affordable communities across Ontario. Farm businesses depend on the support of communities; strong communities ensure access to safe local food produced in an environmentally sustainable way.
The OFA’s support for economic development across rural Ontario does not come without concerns and conditions. Industrial and residential growth must respect strict land-use rules so we do not devour our agricultural land. There is a need to balance the interest but all development must first work to protect our land base.
The OFA continues to partner with organizations such as municipalities, Western Ontario Warden’s Caucus, Agri-Food associations and commodities, economic development officers, academia and others to help grow farming business while growing all of Ontario.
Questions:
Steve Bartley – Meaford – Requested confirmation that agriculture business is 10% of Ontario and 25% of Canada. Mr Currie confirmed the numbers according to the Gross Domestic Product.
Kevin Eccles – West Grey – requested the OFA’s view on the recent meeting with David Crombie regarding review of regulations of the Conservation Authority Act , Niagara Escarpment Commission, Greenbelt and Growth Plan. Mr. Currie advised that the intent is to provide harmonization to the language of the various plans to make it easier to administer – especially permits. Work has been done on density targets to provide better responsible growth within hamlets and towns. The Conservation Authority Act is still a review in process.
Paul McQueen– Grey Highlands – Inquired about the predation control changes implemented in 2017 by the Province; is the OFA trying to push back? Mr. Currie
2
2018 Warden’s Forum April 24, 2018 indicated that the committee recommending the changes had OFA representation. This issue appears to be in the interpretation of the rules. Mr. Currie advised it is important to be a good manager of your operation, look at what you can do to offset the loss due to predation. He suggested that constituents make their issues know by way of the following website [email protected] , or contact their local OFA office.
Kim Wingrove – Grey County – What is the OFA looking for in regards to improvements in transportation infrastructure?
Mr. Currie advised it would be beneficial for the municipalities to be able to use provincial funding in the most effective manner for their municipality, with a strategic approach on how to invest. The Province is very prescriptive in what is eligible for funding. The economic return on investment in infrastructure is valuable for the Province.
Hazel Pratt-Paige – Hanover – Does the OFA partner and work with other groups ie. Christian Farmers?
Keith Currie - Everyone gets invited to the table for discussion; but the OFA is the largest and they generally get called first, and then the OFA advises other groups. The OFA is in constant communications with others and is happy to work with any group.
Warden thanked the members from the OFA for their presentation.
The Warden asked Grey Highlands CAO Rob Adams to introduce staff from his home municipality of Grey Highlands. Dinner Break Grey County Agriculture Highlights Warden Halliday introduced Philly Markowitz, Economic Development Officer – Grey County
Philly thanked and recognized the Falls Inn as being a great champion of local food since its opening.
Philly provided an overview of the history of local food in Grey County including the following projects; Local Food Project (Foodlink Grey Bruce) – started by the late Freeman Boyd, Grey Bruce Ag and Culinary Assoc., Local Food Week outreach, and support to the Grey County Chef’s Forum Food Hub.
There were partnerships with the University of Waterloo for an On Farm Business Study (planning) and Farm Lot Size Study (planning); Chef and Restaurant Mentorship ,
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2018 Warden’s Forum April 24, 2018
Saints and Sinners Agri-Culinary Trail and Transition Smart Delivery to name a few. In 2016 Grey County held the award winning Ag 4.0 Summit to bring agriculture and technology together.
Actions that have been generated include targeted support to strengthen Grey County’s agricultural sector, coordination of services to ensure gaps are addressed, support innovation, promotion of local products, building partnerships and facilitating links between producers and consumers.
Recent project focus includes the agri-food asset map which provides a comprehensive map of assets across the agri-food value chain that facilitates data collection and analysis. The data that will be available from the map includes taxonomy, an asset map database and unique farm listing features.
Currently staff are working on a tri-county initiative with Simcoe County, Georgian College and other community partners on agri-food business retention and expansion. It is anticipated that the first set of analysis and results will be available in September and an action plan by December 2018. Other items of note include the Agri-food newsletter, farmers market networking event, local food event planning, the Made in Grey profiles and Local Food Week campaign.
Future projects will include brand development; and potential Skills, Trades, Training, Innovation Centre opportunities and Ag. 4.0.2. Q & A Hazel Pratt-Paige – Hanover - community partnerships, does the County have a connection with Mennonite communities?
Philly - Yes some connections with Mennonites. Philly works mainly with the operator of Misty Meadows and Southgate staff has a good relationship with their local Mennonites.
Barbara Dobreen – Southgate – Grey County has diversified processing and farming, what are the current employment opportunities?
Philly – Economic Development staff collect information from businesses by use of the various surveys; Ag survey, local food survey, tourism survey and Ontario Ministry of Agriculture Food and Rural Affairs. This gathers information on employment and labour needs – everyone is having the same issues.
Keith Currie – Complimented Philly on her presentation and work to date. He indicated he is very impressed with the accomplishments. He recommended contacting the Ministry of Citizenship and Immigration of Ontario regarding geographic distribution of
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2018 Warden’s Forum April 24, 2018 new immigrants. Philly indicated that Grey County has recently provided a New to Grey opportunity to identify immigrants who are able to provide skills and have an interest in relocating to Grey County for the agricultural industry.
Kevin Eccles – West Grey- concerns regarding immigration. Years ago West Grey Premium Beef was growing with the assistance of immigrants, but regulations became so restrictive the immigrants could no longer work and have now left. How do we bring them back to rural Ontario once small shops and process operations have closed?
Keith Currie referred back to his presentation of Producing Prosperity in Ontario.
Al Barfoot – Georgian Bluffs – There have been huge investments for Grey County and congratulated Philly on the work to date.
Warden Halliday – Kim Wingrove has also been instrumental behind the scenes in Economic Development. Roundtable Georgian Bluffs – thanked the Warden for hosting this event. Waste – we only have two facilities in Grey that can separate source organics. We need to work on moving these facilities forward by providing more source organics; support from Grey County is required.
Owen Sound – supportive of County managed waste.
Southgate – requesting improved communication channels from the County to the municipalities. The Warden indicated that the local Treasurers, CAO’s, and Transportation staff meet regularly and also all agendas with supported documentation can be found on the County website.
Meaford – The Forum provides a great opportunity to get together and introduced members from Meaford. Meaford is experiencing rapid growth and is looking to share resources with neighbouring municipalities and the County for various functions ie. planning, building officials, engineering etc. The Warden advised that Dufferin County does offer services to its local municipalities and asked Kim Wingrove to follow up. The Warden also reminded councillors of the Collaborative Decision Making Process to bring items forward for review by Council.
West Grey – Where in the process is the County with its Transportation Master Plan? The Warden indicated staff continue to work through the plan and Pat Hoy advised he intends to provide an update to council within the next six months.
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2018 Warden’s Forum April 24, 2018
Meaford – Is there an interest to work together and share services ie engineering where bridges are concerned? The Warden reminded of the process to bring items forward to council.
Grey Highlands – Requested an update on the Recolour Grey Official Plan updates. Randy Scherzer provided a summary of work to date and advised the revised plan will be provided to council in July for adoption. Communications will be provided shortly to municipalities and also another opportunity for comment.
Chatsworth – Welcome to Chatsworth Township and thanked the Warden for the 2018 Forum.
The Warden advised attendees that an open house is anticipated for early June of the addition and renovation of the Administration Building. Also the 2018 Warden’s Banquet will be held in Feversham at the Osprey Hall October 19, 2018. Adjournment Meeting adjourned 7:40 p.m.
Agri-Food Asset Map
OFA Producing Prosperity in Ontario presentation
Agri-Food Presentation
Grey County Collaborative Decision Making Guide
6
Community Improvement Partnership of Hanover 2018
M I N U T E S Thursday April 12, 2018 8am │ P&H Centre, Classroom
Committee Present: Julie Whitehead, Hazel Pratt-Paige, Norma Graham, April Marshall, Sherri Hagan, Erin Aldridge, Adam Ward, J.D. Lyons. Taryn Hagan, C.I.P. Coordinator Adam convened
Notice of Pecuniary Interest: Adam re radio promo discussions. Correspondence: n/a
Business from last Minutes: C.I.P. projects to be revisited, reviewing which are self-supporting and which are subsidized, with subsidy decisions made on each project to justify the value and importance to the partners.
Welcome: Norma Graham is a new Chamber Rep. Erin Aldridge was thanked for her time on the C.I.P. Committee. 2018 Chamber AGM: Adam will remain as C.I.P. Chair, Sherri will remain as a Rep.
MOTION by Hazel to adopt the March 8, 2018 C.I.P. Minutes as amended, seconded by Sherri, ... carried.
Financial Reports & Operations: Emailed to Committee for review on April 5th
March 2018 C.I.P. Financials were reviewed. Taryn noted an amount coded to Office & Postage from a previous contra, and will follow-up to ensure correction. Taryn has followed up on the Accounts Receivable listing, with cheques in the mail for four Shop & Win participants. Partnership Contributions were also discussed, and will be completed as requested.
MOTION by Hazel to zero out four accounts with credits totaling .80 cents to clean up this report, seconded by Julie, … carried.
March 2018 Sights & Sounds Financials were also reviewed.
Coordinator’s Report:
A deposit will go out for our S&S 2018 ‘sound guy’ expense, plus any other down payments required.
New S&S Logo – we are waiting on an invoice and files. Working on a style guide, and submitted a Facebook teaser, with a full reveal tomorrow. The new logo was placed in the Visitor Guide.
Visitor Guide with Attractions Map – at the printers, ready end of next week. We may request extra copies of the map while they are printing. The 2018 edition will be a 36-page publication. EDC will cover the map costs, plus distribution of 4,000 copies to residents. Revenue and expenses were reviewed. Advertisers and high-traffic locations will receive copies, mailing copies requested by tourist booths, and trading at the annual Brochure Swap in early May. Discussion to have the Guide on hand for key events each season, ie 2018 Lawn Bowling Club’s 3-Day provincial competition in Hanover.
Summer Radio Promo – discussion on contribution amounts from partners, business tag numbers, contra ads, stations running ads and numbers. Also discussed: two Staycation Promotions.
Sights & Sounds Sponsorships – will reach out to make appointments to discuss the new Sponsorship Program, showing value and personalizing sponsorships to businesses.
Christmas Event – discussions and proposals are underway with Emily at LaunchPad.
Summer Student – we will begin to look for a summer student, will applications made for a 16 week and 8 week hire. April and Taryn will interview as we wait for Grant approval.
Discussion on preparing for a September Strat Plan, to be ready for 2019 Budgets. Revenues need to build annually, to use toward capital purchases and operating expenses. Review current expenses.
S&S Committee Meeting – will email when date is set. Partner S&S Committee reps (need 2) are: Chamber: Mike Klein & Aaron Mader/Norma Graham. D.I.A. will assign next week: Judy Hribar & ___. Town: April Marshall & Hazel Pratt-Paige, plus volunteers.
DMO – A Destinations, Marketing, Organizations meeting will be attended in Owen Sound this morning.
2018 Dates: 14th Annual S&S Festival Thursday July 26th to Sunday July 29th 4th Saturday in July
MOTION to adjourn: Hazel (adjourned 8:58am)
Next Meeting: Thursday May 10, 2018 8am P&H Centre │ Boardroom (reserved )
Date Wednesday, April 18, 2018 Time 2:00 pm Location Airport Terminal Boardroom
Commission Members Present Dave Inglis – Chair Kevin Eccles (for Carol Lawrence) Ed King Jim Leon Dave Schmidt
Also Present Dave Kennedy – Airport Manager Susan Kirkpatrick – Bookkeeper / Secretary
Guest Jack Zenstra
1. Call to order Chair called the meeting to order at 2:00 pm
2. Approval of Agenda Motion (18-17) to accept Agenda – (Schmidt / Leon) Carried
3. Declaration of Pecuniary Interest None
4. Delegations John Bujold – Collins Barrow Presentation and discussion of 2017 Draft Financial Statements
5. Approval of minutes from last meeting held March 21, 2018 Motion (18-18) to accept Minutes – (King / Leon) Carried
6. Business arising from Minutes None
7. Correspondence None
Minutes – April 18, 2018 APPROVED page 1
8. Financial Report & Cheque List Distributed and copy in file
Motion (18-19) to accept Financial Report – (Leon / Schmidt) Carried
9. Management Report Distributed and copy in file
Motion (18-20) to accept Manager’s Report – (King / Schmidt) Carried
10. New Business The Joint Economic Development meeting was held April 12. A follow-up with invited business partners will be held May 7 2-5 pm at the Airport.
11. In Camera Session Not required
12. Next meeting May 16, 2018 or at the call of the Chair
13. Adjournment Meeting adjourned at 2:30 pm Motion (18-21) to adjourn – (King / Schmidt) Carried
Minutes prepared by Susan Kirkpatrick.
Approved by ______
Minutes – April 18, 2018 APPROVED page 2
NEWS Ministry of Finance
Ontario Supporting Horse Racing, Strengthening Local Economies New Long-Term Funding Agreement Promotes Opportunity for Racetracks and Breeders March 23, 2018 2:30 P.M.
Ontario is committing to a long-term funding agreement with the horse racing sector, supporting jobs in rural Ontario and strengthening local economies across the province.
The new agreement will provide up to $105 million a year, for 19 years, for the horse racing sector, starting April 1, 2019, plus additional supports for smaller racetracks and those that are experiencing financial shortfalls.
To further help transform the industry and bolster rural communities, Ontario will continue the Enhanced Horse Improvement Program and introduce a new Racetrack Sustainability Innovation Fund, providing up to $6 million over three years, beginning in 2018, to help regional racetracks innovate, diversify and expand revenue sources to ensure the vitality of the industry for generations to come.
The long-term funding agreement will also empower the horse racing industry to work together to make long-term decisions about horse breeding, racing programs, capital investments and hiring. It will include specific measures focused on supporting community racetracks, including operational funding and purses.
Ontario's plan to support care, create opportunity and make life more affordable during this period of rapid economic change includes a higher minimum wage and better working conditions, free tuition for hundreds of thousands of students, easier access to affordable child care, and free prescription drugs for everyone under 25, and 65 or over, through the biggest expansion of medicare in a generation.
QUOTES " Today, our government is committing to a landmark agreement that will support the long-term sustainability of horse racing in Ontario. This funding will encourage economic development in rural communities across the province, while giving race tracks and breeders an opportunity to build a strong future for an industry that is central to our heritage." - Charles Sousa Minister of Finance
" Our government recognizes that the horse racing industry is vital to communities across Ontario. That’s why our government remains committed to ensuring long-term sustainability of the horse racing industry and the rural communities that depend on it. This new, collaborative agreement will provide owners, breeders and racetrack operators with the support they need to ensure stability and success for the long term." - Jeff Leal Minister of Agriculture, Food and Rural Affairs
" This agreement is a significant step toward ensuring the vitality of horse racing in Ontario. It is designed to benefit the entire industry and is the result of years of collaboration with the sector and the Ontario government. OLG will contribute nearly two decades of stable funding to promote sustainability and industry-led success." - Stephen Rigby President and CEO, Ontario Lottery and Gaming Corporation
" The government’s long-term funding commitment of over 19 years is unprecedented in the racing industry. It provides much needed job security for the people who work in the industry, and it will contribute greatly to restoring racing confidence and its ability to sustain itself for years to come. On a personal note, I am extremely grateful for the work of this government and OLG management in their efforts to facilitate this funding model." - Hugh Mitchell Chief Executive Officer, Western Fair District
" We are very happy with the announcement of long term funding for the horseracing sector. This commitment will provide the security that the Quarter Horse industry and the people that work in it need to continue our work and plan for the long term sustainability of the sector." - Bob Broadstock President, Quarter Racing Owners of Ontario Inc.
" The breeders are really excited and look forward to reading the details of the long term funding agreement. Long term funding will provide greater stability and transparency in the industry, and support economic development in rural communities." - Peter Berringer President & National Director, Canadian Thoroughbred Horse Society, Ontario Division
QUICK FACTS
• Ontario is home to 15 racetracks — more than any other North American jurisdiction. • Funding will be administered by Ontario Racing, which is responsible for representing industry interests, making strategic business decisions, and strengthening transparency and accountability. • The Ontario Racing board will have equal representation of racetracks and breeders, with five seats for racetracks, five for breeders and an independent chair. • The new long-term funding agreement will replace the existing Horse Racing Partnership Funding Program.
LEARN MORE
• Ministry of Agriculture, Food and Rural Affairs: Horse Racing • Ontario Racing • OLG “Your Horse” Advertising Campaign
Jessica Martin Minister's Office Available Online [email protected] Disponible en Français 416-212-5181 Scott Blodgett Ministry of Finance [email protected] 416-325-0324 For public inquiries: 1-800-337-7222 TTY: 1-800-263-7776 Cara Wallach Minister’s Office (OMAFRA) [email protected] 416-326-6439 Bianca Jamieson OMAFRA [email protected] 519-826-3145
Industry News
Historic Ontario Horse Racing Industry Funding Agreement Signed
May 8, 2018
Toronto, May 8 - The Ontario Racing (OR) Board of Directors today announced the signing of an historic 19-year funding agreement with the Ontario Government.
The Ontario Government announced last month that it would allot up to $105 million annually to horse racing industry stakeholders over a 19-year period. The funding will be used to sustain horse breeding and racing, including purse management, operational expenses and capital improvements.
Horsepeople associations and racetracks, which represent 94% of the race dates and 99% of the wagering in Ontario, across all three horse racing sectors (thoroughbred, standardbred and quarter horse) have signed the agreement.
“This is an historic day for horse racing in the province,” said Bill O’Donnell, President of the Central Ontario Standardbred Association (COSA). “This government clearly remains committed to ensuring the long-term sustainability of the Ontario horse racing industry and the rural communities that depend on it. This new, collaborative agreement will help provide
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horsepeople, owners, breeders and racetrack operators with the support needed to ensure stability and long-term success.”
“This agreement signals a new era in horse racing in the province,” said Hugh Mitchell, President of Western Fair Districts. “It significantly advances the Ontario Racing mandate to have the industry become self-determining as it tries to create and sustain a vibrant horse racing business while fostering a trusted and credible partnership with government and other stakeholders across the province.”
The signing of the agreement is a key milestone for the restructured OR organization. As announced in December, OR merged with the Standardbred Alliance, a centralized coalition of prominent harness racing tracks throughout the province. A new independent OR entity has been formed as a result of the merger, which has support from key industry stakeholders and includes board seats representing five horsepeoples groups and five racetrack operator groups.
Industry associations Horsemen's Benevolent and Protective Association (HBPA), Central Ontario Standardbred Association (COSA), Standardbred Breeders of Ontario Association (SBOA), Quarter Racing Owners of Ontario Inc. (QROOI) and the National Capital Region Harness Horseman's Association (NCRHHA) are founding members under this agreement.
On the racetrack side, the deal has been signed by Woodbine Racetrack, Woodbine Mohawk Park, Fort Erie Racetrack, Flamboro Downs, Georgian Downs, Rideau Carleton Raceway, Grand River Raceway, the Raceway in the Western Fair District, Clinton Raceway, Dresden Raceway, Hanover Raceway and Ajax Downs.
“We are exceptionally pleased to be included in this inclusive and historic funding agreement,” said Jim Thibert, CEO, Fort Erie Live Racing Consortium. “We are confident that these resources will greatly benefit our racing operations for decades to come. Also, we look forward to working with the new Ontario Racing organization to further promote our exciting sport to new and long-time facing fans alike.”
As part of the agreement, additional funding of up to $13 million per annum has been made available to all non-Woodbine Entertainment Ontario Racing member tracks in the province.
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Woodbine Entertainment has created an entity called Ontario Racing Management Inc. (ORM). ORM will execute the OR Board of Directors approved business plan including day-to-day organizational responsibilities such as purse management, stakeholder relations and industry advocacy.
“As a leader of the horse racing industry in Ontario and a stakeholder in the sport in the province for nearly 140 years, Woodbine has always had the best interests of the industry in mind,” said Katherine Curry, ORM, Executive Director. “Under the ORM banner, Woodbine is committing substantial resources, racing expertise and effective management in support of a model in which the industry itself will determine the best path forward.”
“The long-term funding agreement provides Ontario's horseracing sector with a strong and stable base," said Walter Parkinson, SBOA President. “This funding will allow Ontario's Standardbred breeding and racing industry the ability to remain a leading jurisdiction in North America. I am very optimistic about the future of horse racing and breeding in Ontario.”
“We regard the Long-Term Funding Agreement as a starting point, not an end point, to finally begin stabilizing the future of our industry,” said Sue Leslie, HBPA President. "Challenges remain, but we now have something to build on. The commitment to create new revenue streams and growth through new products continues.”
“The long-term funding by the government of Ontario will provide a stable foundation for our industry to regroup and begin looking to the future,” said Bob Broadstock, QROOI President. “Ontario Racing can now focus on providing an environment where all three breeds can grow wagering and develop new revenue streams.”
Funding under the agreement will commence April 1, 2019.
John Watkins photo.
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Clerk’s Department
595 9th Avenue East, Owen Sound Ontario N4K 3E3 519-372-0219 x 1294 / 1-800-567-GREY / Fax: 519-376-8998 May 4, 2018
Brian Tocheri CAO/Clerk Town of Hanover 341 10th Street Hanover, ON N4N 1P5
VIA EMAIL
Dear Mr. Tocheri:
At the April 26, 2018 session of Grey County Council, resolution CW97-18 from the April 16, 2018 Committee of the Whole meeting was endorsed as follows: That the County of Grey supports the Town of Hanover’s resolution urging the Province of Ontario to reinstate adequate and appropriate funding for local libraries.
Please feel free to forward this letter in support of your endeavours.
Yours truly,
Tara Warder Deputy Clerk/Legislative Coordinator (519) 372-0219 x 1294 [email protected] www.grey.ca
Grey County: Colour It Your Way
NOTICE OF A PUBLIC HEARING CONCERNING A PROPOSED MINOR VARIANCE
TAKE NOTICE that the Committee of Adjustment for the Corporation of the Town of Hanover will hold a public hearing on: MONDAY, MAY 28, 2018 at 5:00 PM in the Winkler Room/Hanover Civic Centre at 341 10th Street, to consider a proposed Minor Variance Application under Section 45 of the Planning Act, RSO 1990 as amended.
This Minor Variance Application (A4-18) applies to lands located at 432 13th Avenue and described as Part of Lots 1 and 2, west side of Daniel, Registered Plan 700 in the Town of Hanover, in the County of Grey.
The purpose of this application is to vary the provisions of Zoning By-law 2912-15 to expand a legal non- conforming detached residential use located in the Downtown Commercial (C1) Zone, to allow a height extension of an existing garage, and to reduce side-yard setback for property located at 432 13th Avenue.
Section 45(2)(a)(i) of the Planning Act, RSO 1990 Provision – Sections 6.9.2.2 & 6.9.3.1 By-law Proposed Minimum Side Yard Setback 1.2 m 0.9 m Maximum Building Height 5.0 m 5.5 m
Section 45(2)(a)(ii) of the Planning Act, RSO 1990 Permission to expand a Residential use in a Downtown Commercial zone.
KEY MAP ANY PERSON may attend the Public Hearing and/or make written or verbal representation either in support of or in opposition to the proposed minor variance.
ADDITIONAL information relating to the proposed minor variance application may be obtained by contacting the undersigned.
Dated at the Town of Hanover this 17th day of May, 2018.
SUBJECT PROPERTY
Don Tedford, Secretary/Treasurer Committee of Adjustment Town of Hanover 341 10th St. Hanover ON N4N 1P5 t 519.364.2780 | f 519.364.6456 | hanover.ca