Annual Public Involvement Report
GDOT Statewide Transportation Improvement Program (STIP)
FY 2014-2017
Annual Public Involvement Report
Table of Contents 1. Introduction ...... 3 2. Public Involvement Process ...... 4 3. Public Meeting Summary: FY 2014‐2017 ...... 6 3.1 Meeting Materials ...... 7 3.2 Meeting Notification ...... 8 3.3 Summary of Meeting Attendance ...... 9 4. Lessons Learned ...... 11
Figures Figure 1. GDOT District Map ...... 5 Figure 2. FY 2014‐2017 STIP Public Meeting Locations ...... 7
Tables Table 1. FY 2014‐2017 STIP Public Meeting Schedule ...... 6 Table 2. STIP Meeting Maps ...... 8 Table 3. Meeting Attendance (excluding staff) ...... 10 Table 4. Public Outreach Issues and Proposed Solutions ...... 11
Appendices Appendix A: Meeting Materials
Appendix B: Meeting Notifications
Appendix C: Media Coverage
Appendix D: Translated Documents
Appendix E: Responses to Comments Letters
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Annual Public Involvement Report
1. Introduction The Statewide Transportation Improvement Program, known as the STIP, is developed by the Georgia Department of Transportation (GDOT) and is Georgia’s four‐year transportation and capital improvements program. The STIP is a listing of federally‐funded transportation projects within the state that are anticipated to be funded during fiscal years 2014 through 2017. Projects include highway, bridge, public transit, bike, pedestrian, railroad, maintenance, and other improvements.
The STIP is developed in coordination with the citizens of Georgia, interested stakeholders, and in direct cooperation with local governments. Projects listed in the STIP are identified through GDOT’s ongoing planning processes in keeping with the Governor’s strategic goals for Georgia to provide a lean and responsive state government that allows communities, individuals, and businesses to prosper. These projects are vital to supporting GDOT’s mission in providing a safe, seamless, and sustainable transportation system that supports Georgia’s economy and is sensitive to its citizens and the environment.
During STIP development, interested citizens and LaGrange, November 4, 2013 stakeholders are given the opportunity to review and comment on the state’s transportation priorities for the next four years, as set forth in the STIP. The public is given this opportunity through public meetings that are held throughout the state, and through the Department’s website. They are encouraged to provide comments and suggestions on specific projects and on transportation needs for Georgia.
The purpose of this Annual Public Involvement Report is to detail the STIP public involvement process undertaken for the FY 2014‐2017 STIP. This report includes documentation of meetings, the comments received from the public, and notification methods undertaken through this process.
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2. Public Involvement Process A major component of the public outreach effort for the STIP is public meetings. Meetings are held throughout the state, in each of GDOT’s six rural districts, which includes all areas that are not part of a Metropolitan Planning Organization (MPO). A district map is shown in Figure 1 on page 5 that also includes MPO boundaries. In MPO areas, transportation projects are not included in the STIP, but are rather a part of each MPO’s transportation plan.
The purpose of each of these meetings is to present GDOT’s proposed STIP and provide an opportunity for the public to provide input and comment on the stated transportation goals and projects. Meeting locations are selected in coordination with each GDOT district. There are several key elements considered in this selection process:
• Meeting location accessibility throughout each District and to Environmental Justice (EJ) communities; • Facility compliance with Americans with Disabilities Act (ADA) guidelines for ease of access; • Public transportation availability; and • Level of success of meeting location, if used in previous years.
At public meetings, participants were provided with large scale maps that depicted proposed projects included in the proposed STIP, and copies of the proposed STIP were available for review. Citizens were asked to provide comments and suggestions using a provided comment form that could be submitted to a present staff member or mailed to the District office. GDOT staff were on hand to answer questions from attendees, and they provided responses to comments and suggestions that were given on comment forms.
Milledgeville, October 21, 2013 Helen, October 24, 2013
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Figure 1. GDOT District Map
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3. Public Meeting Summary: FY 2014‐2017 For the development of the FY 2014‐2017 STIP, a total of 11 public meetings were held to obtain input on the proposed document. These meetings were held in each of GDOT’s six rural districts, with two meetings per district. The exception to this was District Four, which held one meeting within District Four and participated in a joint meeting that was held in District Five in Waycross, very close to the District Four boundary. A summary of meeting dates and locations is shown in Table 1, and Figure 2 on page 7 displays the meeting locations on a map.
Table 1. FY 2014‐2017 STIP Public Meeting Schedule
District Date Time Venue Name City 1 Thursday, October 24 5 to 7 pm City Hall Meeting Room Helen 1 Tuesday, October 29 5 to 7 pm City of Jefferson Clubhouse Jefferson 2 Monday, October 21 5 to 7 pm Milledgeville Mall Milledgeville 2 Tuesday, October 29 5 to 7 pm Dublin Mall Dublin 3 Monday, November 4 5 to 7 pm West Georgia Commons/LaGrange Mall LaGrange South Georgia Technical College 3 Monday, October 28 5 to 7 pm Americus Pope Center Room 111 4 Monday, November 4 5 to 7 pm Tifton Mall Tifton 4/5 Tuesday, October 22 5 to 7 pm Mall at Waycross Waycross Bulloch County Commissioners 5 Thursday, November 7 5 to 7 pm Statesboro Chamber 6 Monday, October 21 5 to 7 pm GDOT District 6 Conference Room Cartersville 6 Thursday, November 7 5 to 7 pm Carrollton Cultural Arts Center Carrollton
All meetings were an open house format and held at community venues, such as GDOT district offices, shopping malls, and other community facilities. Attendees were invited to examine maps depicting proposed STIP projects in their area. Copies of the draft STIP were on hand to provide more in‐depth information about each project. GDOT staff assisted attendees in identifying projects and answering questions. Staff at public meetings included:
• District Planning and Programming Engineers • District Communications Officers • Additional District staff, such as District Engineers and District Preconstruction Engineers (not at all meetings) • Consultant Staff
Waycross, October 22, 2013
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Figure 2. FY 2014‐2017 STIP Public Meeting Locations
3.1 Meeting Materials At each meeting, several materials were available for public comment and for general STIP information. These materials included maps of proposed projects, a comment form, a STIP informational handout, the entire draft STIP document, and instructions for locating additional project information online. In districts where significant Spanish‐speaking communities were identified through the Environmental Justice component of the STIP, materials were also available in Spanish. Table 2 on page 8 lists the maps that were provided on display at each meeting.
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Table 2. STIP Meeting Maps
District Map Extents Number Provided District‐wide 2 Athens Area 1 1 Carnesville Area 1 Cleveland Area 1 Gainesville Area 1 District‐wide 2 2 Laurens, Bleckley, Dodge, Johnson, Treutlen, Wilkinson Counties 1 Baldwin, Hancock, Putnam, Washington, Wilkinson Counties 1 District‐wide 2 3 Americus Area 1 LaGrange Area 1 4 District‐wide 2 5 District‐wide 2 District‐wide 2 6 Bartow County 1 Carroll County 1
Samples of all meeting materials can be found in Appendix A.
3.2 Meeting Notification Several methods were utilized to notify the public of upcoming STIP public meetings:
A direct mail postcard, Press releases, Postings on GDOT’s website, Radio ads, and GDOT’s Facebook and Twitter sites. Direct Mail Postcard The direct mail postcard (provided in Appendix B) was sent to GDOT’s “Family of Partners” database, which included more than 1,500 individuals, organizations, and elected officials in federal, state and local government, as well as representatives from Environmental Justice (EJ) communities.
STIP information was also available on GDOT’s website, which contains a specific page dedicated to the STIP, www.dot.ga.gov/STIP. This site includes a variety of informational materials pertinent to the STIP, including the FY 2014 to 2017 draft STIP, the current active STIP document in both English and Spanish (FY 2013 to 2016), past STIP documents, information about the development of the STIP and associated public involvement activities, MPO Transportation Improvement Program (TIP) materials, and contact information for the STIP. During the STIP public involvement period between October 4 and November 11, 2013, the GDOT STIP webpage received 2,594 page views.
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Social media was also utilized for meeting notifications. GDOT’s Facebook and Twitter pages announced meeting dates and locations and provided links to STIP information on GDOT’s website, at www.facebook.com/GeorgiaDOT and www.twitter.com/GADeptofTrans. On Facebook, GDOT has approximately 2,072 followers who receive GDOT messages through Facebook. As of November 12, 2013, 24 posts had been made by GDOT to this site, with an average of 115 people viewing each post, for a total reach of 2,763 individuals.
On Twitter, GDOT has approximately 2,846 followers. As of November 12, 2013, 24 posts had been made by GDOT to this site. These posts were “retweeted”, or reposted by followers of GDOT’s Twitter posts, 129 times. Sample screenshots of Facebook and Twitter meeting announcements can be found in Appendix B.
Press releases were prepared and distributed by district communications staff. Copies of each District’s press release can be found in Appendix C. Distribution included area newspapers, television stations, radio stations, and other district media contacts. Additionally, the GDOT Office of Communications coordinated radio spots throughout the State announcing the 11 public meetings presenting the Draft STIP. Appendix C provides documentation of press releases and media coverage.
3.3 Summary of Meeting Attendance At each of the 11 public meetings, all attendees were requested to sign in so that an accurate attendance record could be obtained. A total of 132 attendees signed in, excluding staff, which was an increase of approximately 60 percent from public meetings held in the previous STIP cycle (FY 2013 to 2016). The meeting with the highest attendance was in Waycross on October 22, 2013, with a total of 22 attendees. The meetings with the second highest attendance were in Milledgeville on October 21, 2013 and in Dublin on October 29, 2013, each with a total of 17 attendees. The number of attendees at each meeting is shown in Table 3 on page 10.
Of the attendees at each of the 11 public meetings, a total of 21 provided written comment forms. The commenting period remained open until Monday, November 18, so that additional comments could be submitted via email or mail. Comments that were received ranged from specific projects included in the STIP to general transportation issues and questions. Comments collected during the Public Involvement Process will be used to enhance the decision making process during future STIP updates. Comments were formally responded to and a summary letter was mailed to commenters. The letter sent in response to comments can be found in Appendix E.
A summary of meeting attendance and the number of comments received is provided in Table 3 on page 10.
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Annual Public Involvement Report Table 3. Meeting Attendance (excluding staff)
Found Number of Comment Meeting Notification Meeting District Date Location Attendees Forms Informative? Signed In Received GDOT Email Newspaper Radio Other YES NO Flyer City commission 10/24/13 Helen 11 3 0 1 1 0 3 0 1 member 10/29/13 Jefferson 5 2 0 0 2 0 0 2 0 10/21/13 Milledgeville 17 0 0 0 0 0 0 0 0 2 10/29/13 Dublin 17 1 0 0 1 0 0 1 0 11/4/13 LaGrange 7 2 0 1 1 0 0 2 0 3 Facebook (1) 10/28/13 Americus 11 5 0 1 0 0 Sumter Cycling 4 0 Organization (3) 4 11/4/13 Tifton 10 0 0 0 0 0 0 0 0 4 & 5 10/22/13 Waycross 22 3 0 0 1 0 Passed by (2) 3 0 5 11/7/13 Statesboro 14 2 0 0 1 0 0 2 0 Email from D6 10/21/13 Cartersville 15 1 0 0 0 0 Preconstruction 1 0 6 Engineer 11/7/13 Carrollton 3 2 0 1 1 0 0 2 0 TOTALS 132 21 0 4 8 0 8 20 0
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4. Lessons Learned A component of the annual STIP Public Involvement process is identifying ways to improve the process and increase public participation in future years. Several issues were identified through the 2013 public outreach process by staff or by attendees. These issues are listed below along with proposed solutions for greater engagement ine futur public outreach efforts.
Table 4. Public Outreach Issues and Proposed Solutions
Issue Proposed Solution District 1 meetings are not located well to Potential strategies for identifying meeting locations reach all areas of the district (discussed with District 1 staff): • Consider revisiting the number of meetings and meeting locations from year to year • Select more visible locations, such as malls General Low Turnout and Low Comment Potential Strategies for increasing turnout: Submission • Utilize additional outreach methods, such as attending local festivals • Identify potential new meeting sites for consideration • Send a meeting notification e‐blast to the Family of Partners database (where email addresses available) in additional to the traditional postcard mailing • Consider utilizing an online survey, such as Survey Monkey, in addition to traditional public meetings • Promote the STIP Coordinator email address more in public information materials • Consider expanding media outreach on traditional and social media, and/or consider promoting meetings by requesting information on City/County webpages.
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Appendix A
Meeting Materials
Contents:
Comment Form
Informational Handouts
Sample Meeting Maps
GDOT STIP FY 2014‐2017
Statewide Transportation Improvement Program FY 2014‐2017
Comment Form
How did you hear about this meeting? GDOT Flyer Email Newspaper Radio Facebook Other (Please explain) ____
Did you find this meeting helpful? Yes No Ifnot,whatcanbedonetoimproveit? ______
Do you have any questions or comments about a particular project? If so, please provide a project number(s) or project description and County. For help finding the project number, please ask staff for assistance. ______
Do you have any thoughts or comments you would like to share about other transportation i?issues? ______
If you would likeusto fllfollow up with you so that we may respond to your comments, please provide the following information. Name: Phone Number: ____ Address: ____ City, State, Zip: ____ Email: ____
You may also view the draft STIP online at www.dot.ga.gov/STIP
Please return this form to a staff member at the meeting, email it to [email protected], or mail it to your District Office listed on the back of this form. Mail Comments to:
District 1 District 4 POP.O. Box 1057 POP.O. Box 7510 Gainesville, GA 30503 Tifton, GA 31793
District 2 District 5 P.O. Box 8 P.O. Box 610 Tennille, GA 31089 Jesup, GA 31598
District 3 District 6 115 Transportation Boulevard P.O. Box 10 Thomaston, GA 30286 Cartersville, GA 30120
= Meeting Locations Statewide Transportation Improvement Program
What is the STIP? The Statewide Transportation Improvement Program, known as the STIP, is Georgia’s four-year transportation and capital improvements program. The STIP is a listing of federally-funded transportation projects within the state that are anticipated to be funded during fiscal years 2014 through 2017. Projects include highway, bridge, public transit, bike, pedestrian, railroad, and other improvements.
How is the STIP Developed? The STIP is developed in coordination with the citizens of Georgia, interested stakeholders, and in direct cooperation with local governments. Projects listed in the STIP are identified through GDOT’s ongoing planning processes in keeping with the Governor’s strategic Goals for Georgia to provide a lean and responsive state government that allows communities, individuals, and businesses to prosper. These projects are vital to supporting GDOT’s mission in providing a safe, seamless, and sustainable transportation system that supports Georgia’s economy and is sensitive to its citizens and the environment.
Why Should I Become Involved? The STIP Public Involvement Process gives all citizens and interested stakeholders the opportunity to review and comment on the State’s transportation priorities for the next four fiscal years. The public is encouraged to become involved and provide GDOT with thoughts, suggestions, and information about transportation needs for Georgia. The current and previous STIPs may be viewed at:
www.dot.ga.gov/STIP
Instructions for Obtaining Project Information Online
The entire STIP document can be found on GDOT’s website at www.dot.ga.gov/STIP.
Additional detailed information for projects in GDOT’s STIP can also be found on GDOT’s website. Follow the instructions below to access this information.
1. In the STIP document or on one of the STIP maps on display, locate the project’s project identification number (PI number). 2. Navigate your computer’s internet browser to www.dot.ga.gov/STIP. 3. Select the icon for “TRANS PI Project Information” on the right side of the screen. 4. In the search block, enter your project’s PI number in the “Project ID” search field. You do not need to enter any further information about the project. 5. Select “Go!” at the top of the search block. 6. The results of your search will be listed under the search block near the bottom of the webpage. By clicking on the Project Title, you will be directed to more detailed project information. 7. More specific financial information can be found by selecting “Preconstruction Status Report” within the project details.
Note: Due to projects being in various stages of development, the amount of information available varies by project.
Instructions for Obtaining Project Information Online
The entire STIP document can be found on GDOT’s website at www.dot.ga.gov/STIP.
Additional detailed information for projects in GDOT’s STIP can also be found on GDOT’s website. Follow the instructions below to access this information.
1. In the STIP document or on one of the STIP maps on display, locate the project’s project identification number (PI number). 2. Navigate your computer’s internet browser to www.dot.ga.gov/STIP. 3. Select the icon for “TRANS PI Project Information” on the right side of the screen. 4. In the search block, enter your project’s PI number in the “Project ID” search field. You do not need to enter any further information about the project. 5. Select “Go!” at the top of the search block. 6. The results of your search will be listed under the search block near the bottom of the webpage. By clicking on the Project Title, you will be directed to more detailed project information. 7. More specific financial information can be found by selecting “Preconstruction Status Report” within the project details.
Note: Due to projects being in various stages of development, the amount of information available varies by project. Miles IN VIENNA IN MANCHESTER 01020 0007580* Enhancement0009966 Safety333172M004824 Replacement Maintenance0010452 Safety ROAD IMPROVEMENTS &