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© Lesson Planet 2014 Introduction Google Mobile Apps © Lesson Planet 2014 www.LessonPlanet.com Introduction Welcome to the Google Mobile Apps just what you need. That way, you can course. This course is designed to provide learn exactly what you need at your own you with the step-by-step instructions you pace. need to begin using the free set of Google mobile apps available for your smartphone Practice as you read so that you can get a or tablet. feel for the steps you’ll need to take when you apply your knowledge while teaching By the end of this course, you will be able or prepping. to: All you need for this course is a free Goo- • Download and install the apps in the col- lection: Drive, Docs, Sheets, and Slides gle account, a tablet or smartphone run- ning either Apple’s iOS or the Android OS, • Set up the apps and a wireless connection to the Internet. • Access existing files within these apps • Create new documents, spreadsheets, This course will use an iPad for demonstra- and presentations tion purposes, but you can use a different • Organize files for quick retrieval mobile device for practice. Many of the fea- • Collaborate with others tures in the apps will be the same, but • Access files when you don’t have an there may be a few differences between Internet connection the Apple and Android versions of the app. • Apply the apps to your instructional needs so that you can begin using them Once you have a mobile device handy, in the classroom right away you’re ready to go step-by-step through each of the elements of the Google app The topics are organized into small sec- collection. tions so that you can quickly read up on © Lesson Planet 2014 www.LessonPlanet.com i 1 Getting Started The Google mobile apps form a collection place to view everything you have stored of four different apps—Drive, Docs, in your Drive. Sheets, and Slides—each of which require a separate download. The Docs App This app is used to edit, create, and share Each app has its own purpose, tools, and word processing documents. functionality. You will use each app for dif- ferent reasons, and this chapter will provide The Sheets App a brief overview of the four apps. Similar to the Docs app, you use this app to edit, create, and share spreadsheets. The Drive App This app has a list of all your files. You can The Slides App think of it as a virtual filing cabinet. It’s a As the name implies, this app allows you to edit, create, and share presentations. © Lesson Planet 2014 www.LessonPlanet.com 2 As you can see, each app has its own purpose, but all of the apps are connected. This is why you need all four, rather than just one or two. You can get all the apps for free in the App Store if you use an iPad or iPhone, or the Google Play store if you have an An- droid phone or tablet. Once you have downloaded the apps, you are ready to follow As you can see, each the steps for getting started with these apps. app has its own purpose, but all of Signing into Drive the apps are You’ll need to start with this particular app. Here you can find connected. This is all the files you may already have stored in your Google Drive. why you need all four, rather than just 1. Start by launching the app one or two. 2. Click Get Started 3. Enter your Google e-mail address and password 4. Choose Sign In © Lesson Planet 2014 www.LessonPlanet.com 3 You may see a large blank area in the cen- Many teachers use their own tablet or ter of the screen while the app sets up and smartphone and their own Google ac- gathers your files. This may take some counts for part of all of their professional time, depending on how much you have needs. However, this is not always the stored in your Google Drive account al- best choice. ready and the speed of your network. If, for example, you are asked to turn your After this blank area has gone away, you’ll device or account access over to the need to make a selection about into Goo- school or district where you teach, you’ll gle’s App Performance Tool to complete want your personal information to be out the sign-in process. of reach. When a school or district asks for devices, they mean any device used in the classroom (even if you own it), and can re- view your personal accounts. A Note: Personal vs. School-Assigned Accounts If you are using a school-purchased de- vice, it is best to use a school- or district- assigned Google account in order to keep your professional information all in one ac- count (and keep your personal life sepa- rate). If you have school information on your personal Google account, you should transfer it to your school account or set up a new account dedicated to school use. © Lesson Planet 2014 www.LessonPlanet.com 4 2 Logging into the Drive App We are going to start with logging into the If you don’t have an account, you will have Drive app. Once you are logged into the the option to create one the first time you Drive app, you will be logged into all four launch the app. apps when they launch for the first time. The Drive app is designed to allow easy Once you’re signed in, you’ll see the words viewing access of existing files in your Goo- My Drive appear in the upper-left corner. If gle account and is a great place to begin. you are using an existing account, you’ll also find a list of existing folders and files When this guide uses the word Drive by it- that you have previously created. This area self, it refers to the mobile app. will be blank if you have just created an ac- count and are using it for the first time. Before following the next steps, you may wish to check with your IT department to see if your school or district has al- ready set up a Google account for you. Logging In 1. Launch the Drive app for the first time 2. Find the fields that prompt you to add your Google e-mail ad- dress and password 3. Enter these and click Sign In when you’re finished © Lesson Planet 2014 www.LessonPlanet.com 5 3 Take a tour of this master app, where The Drive App you can find and access all your files and folders. Now that you have logged into Drive, it’s This app is used to locate and find any time to focus on the main purpose of the type of file you have stored in Google Drive app. Drive. Think of it as the app to use when you want to quickly find an existing file. © Lesson Planet 2014 www.LessonPlanet.com 6 A Brief Tour of Drive Notice that the files are the same, but they are listed horizontally, which can make it The Search Field easier to see more file names. Select the Take a closer look at this app, starting with Card View icon to switch back if you prefer the Search field. that view. Type in any portion of a title or text within a file that you want to find, and the app will Creating New Files Next, tap the plus symbol in the top-right immediately begin to search for that file. corner to view additional options. For now, click on the word Cancel so that At the time this guide was created, the op- you can explore the other options for ac- tions that appear here include: New Docu- cessing files within the Drive app. ment, New Spreadsheet, New Presenta- Folders and Files tion, New Folder, Upload Photos or Videos, The next section is labeled Folders. These and Use Camera. are collections of files you have organized See the next chapter for more detail on or collections that someone else has these options. shared with you. Below that are the Files. Listed here are thumbnail images of the files, the names of the files, the file types, and the information icon. The information icon will be covered in more depth later on in this guide. List View and Card View The Drive app offers another way to view files: by selecting the List View icon toward the upper- right cor- ner of the screen. © Lesson Planet 2014 www.LessonPlanet.com 7 Menu Options Next, select the three lines in the upper-left corner This section allows access to the addi- tional options: • Your account information • My Drive (the list of folders and files) • Incoming (all files shared with you) • Recent • Starred • On device It is best to use the Drive app as your start- ing point when working with files since you can quickly see and access all the different file types that will open in the Docs, Sheets, and Slides apps. © Lesson Planet 2014 www.LessonPlanet.com 8 4 Docs This chapter will focus on the next app: Existing Files Docs. The Docs app allows you to view, Now, take a look at the existing files so edit, and create word processing docu- that you can figure out how to work with ments. You can even access, edit, and them. save files as Microsoft Word files through the Docs app.
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