© Lesson Planet 2014 Introduction

Google Mobile Apps

Welcome to the Google Mobile Apps just what you need. That way, you can course. This course is designed to provide learn exactly what you need at your own you with the step-by-step instructions you pace. need to begin using the free set of Google mobile apps available for your smartphone Practice as you read so that you can get a or tablet. feel for the steps you’ll need to take when you apply your knowledge while teaching By the end of this course, you will be able or prepping. to: All you need for this course is a free Goo- • Download and install the apps in the collection: Drive, Docs, Sheets, and Slides gle account, a tablet or smartphone run- ning either Apple’s iOS or the Android OS, • Set up the apps and a wireless connection to the Internet. • Access existing files within these apps • Create new documents, spreadsheets, This course will use an iPad for demonstra- and presentations tion purposes, but you can use a different • Organize files for quick retrieval mobile device for practice. Many of the fea- • Collaborate with others tures in the apps will be the same, but • Access files when you don’t have an there may be a few differences between Internet connection the Apple and Android versions of the app. • Apply the apps to your instructional needs so that you can begin using them Once you have a mobile device handy, in the classroom right away you’re ready to go step-by-step through each of the elements of the Google app The topics are organized into small sec- collection. tions so that you can quickly read up on

The Google mobile apps form a collection place to view everything you have stored of four different apps—Drive, Docs, in your Drive. Sheets, and Slides—each of which require a separate download. The Docs App This app is used to edit, create, and share Each app has its own purpose, tools, and word processing documents. functionality. You will use each app for different reasons, and this chapter will provide The Sheets App a brief overview of the four apps. Similar to the Docs app, you use this app to edit, create, and share spreadsheets. The Drive App This app has a list of all your files. You can The Slides App think of it as a virtual filing cabinet. It’s a As the name implies, this app allows you to edit, create, and share presentations.

You can get all the apps for free in the App Store if you use an iPad or iPhone, or the Google Play store if you have an An- droid phone or tablet.

Once you have downloaded the apps, you are ready to follow As you can see, each the steps for getting started with these apps. app has its own purpose, but all of Signing into Drive the apps are You’ll need to start with this particular app. Here you can ﬁnd connected. This is all the ﬁles you may already have stored in your Google Drive. why you need all four, rather than just 1. Start by launching the app one or two. 2. Click Get Started 3. Enter your Google e-mail address and password 4. Choose Sign In

© Lesson Planet 2014 www.LessonPlanet.com 3 You may see a large blank area in the cen- Many teachers use their own tablet or ter of the screen while the app sets up and smartphone and their own Google ac- gathers your ﬁles. This may take some counts for part of all of their professional time, depending on how much you have needs. However, this is not always the stored in your Google Drive account al- best choice. ready and the speed of your network. If, for example, you are asked to turn your After this blank area has gone away, you’ll device or account access over to the need to make a selection about into Goo- school or district where you teach, you’ll gle’s App Performance Tool to complete want your personal information to be out the sign-in process. of reach. When a school or district asks for devices, they mean any device used in the classroom (even if you own it), and can review your personal accounts.

A Note: Personal vs. School-Assigned Accounts If you are using a school-purchased device, it is best to use a school- or district- assigned Google account in order to keep your professional information all in one account (and keep your personal life separate). If you have school information on your personal Google account, you should transfer it to your school account or set up a new account dedicated to school use.

We are going to start with logging into the If you don’t have an account, you will have Drive app. Once you are logged into the the option to create one the first time you Drive app, you will be logged into all four launch the app. apps when they launch for the first time. The Drive app is designed to allow easy Once you’re signed in, you’ll see the words viewing access of existing files in your Goo- My Drive appear in the upper-left corner. If gle account and is a great place to begin. you are using an existing account, you’ll also find a list of existing folders and files When this guide uses the word Drive by it- that you have previously created. This area self, it refers to the mobile app. will be blank if you have just created an account and are using it for the first time. Before following the next steps, you may wish to check with your IT department to see if your school or district has already set up a Google account for you.

Logging In 1. Launch the Drive app for the first time 2. Find the fields that prompt you to add your Google e-mail address and password 3. Enter these and click Sign In when you’re finished

Now that you have logged into Drive, it’s This app is used to locate and find any time to focus on the main purpose of the type of file you have stored in Google Drive app. Drive. Think of it as the app to use when you want to quickly find an existing file.

© Lesson Planet 2014 www.LessonPlanet.com 6 A Brief Tour of Drive Notice that the files are the same, but they are listed horizontally, which can make it The Search Field easier to see more file names. Select the Take a closer look at this app, starting with Card View icon to switch back if you prefer the Search field. that view. Type in any portion of a title or text within a file that you want to find, and the app will Creating New Files Next, tap the plus symbol in the top-right immediately begin to search for that file. corner to view additional options. For now, click on the word Cancel so that At the time this guide was created, the op- you can explore the other options for ac- tions that appear here include: New Docu- cessing files within the Drive app. ment, New Spreadsheet, New Presenta- Folders and Files tion, New Folder, Upload Photos or Videos, The next section is labeled Folders. These and Use Camera. are collections of files you have organized See the next chapter for more detail on or collections that someone else has these options. shared with you.

Below that are the Files. Listed here are thumbnail images of the files, the names of the files, the file types, and the information icon. The information icon will be covered in more depth later on in this guide.

List View and Card View The Drive app oﬀers another way to view ﬁles: by selecting the List View icon toward the upper- right corner of the screen.

This section allows access to the additional options: • Your account information • My Drive (the list of folders and ﬁles) • Incoming (all ﬁles shared with you) • Recent • Starred • On device

It is best to use the Drive app as your starting point when working with files since you can quickly see and access all the different file types that will open in the Docs, Sheets, and Slides apps.

This chapter will focus on the next app: Existing Files Docs. The Docs app allows you to view, Now, take a look at the existing files so edit, and create word processing docu- that you can figure out how to work with ments. You can even access, edit, and them. save files as Microsoft Word files through the Docs app.

Signing in Start by launching the Docs app. If this is the ﬁrst time you have used it, you will see the words Get Started. Tap that and then select Yes, I agree.

The ﬁrst visible area contains a grid view of all the documents you have stored in your Google account. You may not see anything there if you haven’t created a document before, and no one has shared one with you.

If you do have documents, tap a document to take a look at it in Preview Mode.

© Lesson Planet 2014 www.LessonPlanet.com 9 Along the top, you should see menu options such as undo/redo, Share, Comment, and the three stacked circles, which you can tap to view additional options. Find more about about Share and Comment fea- tures in a later chapter. Also, to the right, are options to bold, itali- cize, and underline text. To apply any formatting changes, highlight sections of text and choose one or several of these options.

Highlight by holding one ﬁnger down on some text and dragging the blue dots to Click the arrow in the upper-left corner to expand the blue area. return to your list of documents. Additional Text Formatting Options Creating and Editing Docu- To the right of these options is a text tool ments that allows you to make additional modiﬁ- Start a Document cations. Options here allow you to strike 1. Tap the blue circle in the lower-right through text, change font style, size, and corner color, and highlight text. 2. Next, a new document window will open; enter a title and tap Create 3. You can begin crafting your document by starting to type

A Tour of the Editing Options When working on a document, you’ll ﬁrst see the basic editing options in the top- right corner. You can use the undo or redo arrows in the toolbar if you make a mistake that you want to quickly ﬁx and create a bulleted list.

© Lesson Planet 2014 www.LessonPlanet.com 10 In this same menu is Paragraph. You can • Choose Star file to designate a file as an use these tools to change the justification, important file. increase or decrease indentation, and add numbered and bulleted lists

You can find out more about downloading Three Circles files in the chapter titled “Files On Device.” The last set of tools, on the far right, are Know that is a great way to have access to represented by three circles. From this files when you don’t have an Internet con- menu, you can: nection. • Search for, find, and replace text • View the Details (which provide more in- When you are done editing your docu- formation about the particular file you’re ment, tap the checkmark in the upper-left working on) corner and then tap the arrow to return to • Share & export the file (see the chapter your list of files. on Share & export for more details), • Access the Help and Feedback options, • Select Keep on device to download a copy of the document and store it on your mobile device

© Lesson Planet 2014 www.LessonPlanet.com 11 Three Lines Toward the top is a feature you haven’t explored yet. Tap the three lines to view the options on the left, which include: • Your account info • A point of access for starred ﬁles • A link to the ﬁles you have saved on your device • A shortcut to Google Drive

Note that you can use the Drive app to access your documents as well. Simply tap a ﬁle to begin working with it.

The Sheets app allows you to view, edit, the upper-right corner to see more ﬁles and create spreadsheets. At ﬁrst glance, on the same screen spreadsheets may seem like something for 4. Tap any spreadsheet to view or edit it accountants and business people, rather 5. Click the arrow in the upper-left corner than teachers. However, don’t overlook to return to the previous screen Sheets. Truly, spreadsheets can be useful in an educational setting. Creating and Editing Spread-

You can use spreadsheets to create your sheets own grade book and to teach about aver- Create a Spreadsheet ages, graphing, trends over time, and 1. Locate and select the green circle with much more. the plus symbol in it 2. Enter a name and tap Create Take our course on the browser version of 3. At this point, you will be in preview Google’s spreadsheet app for more details mode; tap a cell to begin adding to on how to use spreadsheets in your class- your sheet room. Along the top, you should see the same for- Getting Started with Sheets matting tools you saw in the Docs app 1. Launch the Sheets app (undo/redo, Share icon, and the three cir- 2. Tap Get Started and then Yes, I agree cles). 3. Notice that all the spreadsheets you have stored in your Google Drive account are visible; choose list view in

© Lesson Planet 2014 www.LessonPlanet.com 13 A Tour of the Editing Options To get started, tap twice inside of cell A1 and add some text. Notice the formula bar and keyboard appear in the bottom half of the screen.

To get started, tap twice inside of cell A1 and add some text. Notice the formula bar and keyboard appear in the bottom half of the screen.

You’ll also see the undo/redo buttons as well as text and ﬁll color options. To the right of that are the options to bold, itali- cize, and strike through text.

The next section oﬀers additional formatting options, such as justiﬁca- tion, vertical alignment, and text size, color, and font.

When you are done adding information, tap the checkmark symbol on

© Lesson Planet 2014 www.LessonPlanet.com 14 the right of the formula bar or tap another Next, it’s possible to add more sheets by cell to add information elsewhere. selecting the plus symbol in the lower-right corner of the screen. When you do so Notice the plus symbol on the top-right Sheet2 will appear. You can move back to side of the screen; this allows you to insert Sheet1 by tapping the tab with that name. columns and rows.

And on the far right, you’ll see the three circles with the same options as the Docs app. When you are ﬁnished working on this Sheet Options spreadsheet, tap the checkmark in the Shift your attention toward the bottom of upper-left corner of the screen to go back the screen, where you’ll see the phrase to preview mode. And, if you want to re- Sheet1 and a triangle icon. turn to your list of spreadsheets, click the Tap the triangle to reveal options such as arrow in the upper-left corner. Delete, Duplicate, Rename..., Freeze rows, Three Lines and Freeze columns. Click the three lines in the upper-left corner to view options and a link to the Drive app. Tap anywhere in the list of ﬁles to return to the previous screen.

Open File Picker Notice the folder icon in the top right corner. This is the Open File Picker, and you can use it as an alternative for locating spreadsheet ﬁles within your collection of ﬁles.

When you tap the folder icon, a new window will open up. Listed here will be all the ﬁles and folders in your Drive.

© Lesson Planet 2014 www.LessonPlanet.com 15 Using Drive to Access Spreadsheets 1. Launch Drive 2. Locate a spreadsheet (labeled with green icons) 3. Tap the spreadsheet of your choice 4. The Sheets app will open, and you can begin editing this ﬁle and accessing other spreadsheets

The next app, Slides, is designed for creat- Drive on a computer and Microsoft Power- ing, presenting, and editing presentations. Point ﬁles.

This app can display presentations, such Using a smartphone or tablet to display as those previously created within Google presentations with a wireless system like

Getting Started Launch the Slides app. If this is your ﬁrst time doing so, you will be prompted to select Get Started and Yes, I agree.

Using a smartphone All the presentations you have access to, including those shared with you, will be visible in grid view, but can also be or tablet to display seen in list view by tapping the icon in the upper-right corner. presentations with a wireless system like Tap any of the ﬁles to view them; click the arrow in the upper- an Apple TV or left corner to return to the previous screen. Google’s Chromecast allows Creating a New Presentation you to move around 1. Select the orange circle with the plus symbol in it the room [while 2. Enter a name for your new presentation presenting] 3. Tap Create

Notice the menu options are similar to the options available in the Docs and Sheets apps.

There are choices to undo/redo, start the presentation, and share the presentation with others. Addi- tional options are on the far right.

Adding to Your Presentation Try out some of these options to customize and explore your presentation:

•Double tap the ﬁrst slide to add a title; notice that when you do this,

© Lesson Planet 2014 www.LessonPlanet.com 18 the menu along the top changes to show presentation and return to previewing some of the same formatting options we and editing slides saw in the Docs app Note that, at this time, you can’t insert im- • Tap the icon in the lower-right corner and ages through the app version of slides, choose a layout in order to add an addi- and there is no way to see presenter notes tional slide in the app.

Choose the checkmark when you are done editing and the arrow in the upper-left corner in order to return to the list of other presentations you might already have created or had shared with you.

• Copy and paste some text from another source by pressing and holding down a ﬁnger and then dragging the blue dots; choose the checkmark in the upper-left corner when you’re ﬁnished

• Click the play arrow and tap or swipe from right to left to move forward in your presentation; swipe from left to right to move back to previous slides

• Tap the top of the screen to reveal the option to end the

All the apps in this collection (Drive, Docs, At the top is your Google account name Sheets, and Slides) share a common set of and a gear icon, which can be used to ac- options. cess the Settings menu. Find out more about settings in the chapter titled “Set- These options make it possible to access tings and Multiple Accounts.” files in different ways, including when you don’t have Internet access, but still need Starred Files to review or work on a file. Below this is the Starred option, which is the same in the Docs, Sheets, and Slides Accessing Options apps, but a bit different in the Drive app. Start by opening the Docs app and then There are some differences with the Drive tapping the three lines in the upper-left cor- app, which will be covered at the end of ner. This icon is found in each of the four this chapter. apps. The Starred option is a great way to access files you have marked as important. You can star a file, and it will show up on this list, which will likely be much shorter and easier to sift through than your other file lists.

Files On Device Head back to the menu and select On device. Just as the name of this option ap- plies, you can access ﬁles you have saved

If this is the first time you are using the • My Drive: Lists all of your files regardless Drive app, you will likely see the message of file type. “No files on this device.” • Incoming: Lists all the files that have been created by someone else and Don’t worry, your files are stored on Goo- shared with you. gle’s remote computers. If you decide to • Recent: Shows all the same files located save copies of certain files to your device, in Google Drive, but sorted by when they they can be quickly accessed here. were last opened. This option can make it easier to find files you are currently Find out more about how to keep files on working on. your device in the chapter titled “Files On • On Device: Find out all about this option Device.” in the next chapter. The Drive App Take a look at the last menu option by clicking on the three lines in the upper-left corner.

The Google Drive option will take you away from the app you are working in and launch the Drive app. The Drive app has been around longer than the other three, and has slightly diﬀer- ent options.

Sometimes you may find yourself without How Your Drive Stores Files access to the Internet. This often happens The files in your Drive account are stored during field trips, or even just when you are on Google’s remote computers. When you on a part of campus that the Wi-Fi signal make changes to your files, this is where doesn’t reach. your work is automatically edited and stored. The Google mobile apps provide a way for you to get around the lack of Internet, pro- This means that your files aren’t stored on vided you’ve thought ahead a bit. your mobile device the same way files are stored on your computer. You will need to Before taking a look at how to make this use the On Device feature to download a happen, take moment to explore how Goo- copy if you want to access those files gle files are stored. This will help you bet- when you don’t have an Internet connec- ter understand the On Device option. tion.

© Lesson Planet 2014 www.LessonPlanet.com 22 How to Download a File for Offline Use The next time the 1. Start by opening a Docs, Sheets, or Slides file device is connected 2. Choose a file and tap the three circles stacked on the right to the Internet, all the 3. Select Keep on device changes you made 4. At the bottom of the screen, a gray bar will appear with while offline will be the words Making Files Available Offline automatically uploaded... The file has now been stored on your device and you can view and edit it even when your device doesn’t have an Internet connection.

The next time the device is connected to the Internet, all the changes you made while oﬄine will be automatically uploaded and saved to Google’s remove computer.

The Drive app offers a slightly different way to store files on your device, but it requires that you open the app that corre-

© Lesson Planet 2014 www.LessonPlanet.com 23 sponds with the file type you are using. You then follow the Making a file steps previously listed. The best option is to go through the accessible offline specific app that matches your file type. will require some Making a file accessible offline will require some planning planning ahead, but ahead, but when you make this conscious choice, you’ll cre- when you make this ate additional opportunities to access and use your files. conscious choice, you’ll create Next, find out how to access files in another Google account, additional if you have one, though the Settings menu. opportunities to access and use your files.

The Settings menu is a bit hidden, but offers some great options, such as the ability to access ﬁles from a diﬀerent Google account, if you have one.

For this demonstration, open up the Docs app. Know that you can access settings in the other apps as well. We’ll cover how to 4. Next, select Add another account use the Drive app to do the same thing at 5. Enter your account e-mail address and the end of this chapter. password and tap Sign In 6. Notice that the files in your Docs app Switching Between Accounts are now those belonging to the ac- Having access to multiple Google account you just signed into counts on the same device can be a very You can quickly switch back to the original helpful option for times when you need a Google account by selecting the three file that is stored on a different account. lines, choosing your account name, and 1. Begin by tapping the three lines in the then selecting the account you want to upper-left corner use. 2. Next, tap your account name and take Note that if you open any of the other three a look at the options apps, they will still show the contents of 3. First is the option to switch accounts; the first account you used. tap the words Account name, and you’ll see the word Select listed at the You can change accounts in the Drive app top of the screen to switch the account for all the Google

© Lesson Planet 2014 www.LessonPlanet.com 25 mobile apps, or change accounts one at a time within the Tap the red Remove other apps in the collection. button [and] select Remove again; the Removing Access to An Account account is now gone Return to the Settings menu to take a look at what to do if you want to remove access to a Google account on your device.

1. Click on the word Manage 2. Tap the red Remove button 3. Select Remove again; the account is now gone

Don’t worry, your account still exists, it’s just no longer listed.

As usual, you should use a school- or district-assigned Goo- gle account for work if possible. However, this way you can access ﬁles that you’ve saved on your personal account if neces- sary.

Google’s mobile apps allow for collabora- 1. Locate a file you would like to share or tion, which can be an effective tool for export your PLC or department. 2. Tap the icon of the three stacked circles in the top right-corner of the app Files can be shared with others or ex- or next to the file you wish to share or ported as different file types. export 3. Next, select Share & Export and notice Getting Started the choices: Share, Send a copy, Print, Start by opening the Sheets app in order Save as Excel to practice sharing an exporting files. As mentioned previously, these steps work Sharing the same within the Docs and Slides apps The Share option allows you to provide ac- as well. cess to your file by inviting collaborators. All that is required on the collaborator side is access to a Google account.

When using a school- or district-assigned account, you’ll notice that you can add the name of someone in your school or district, and that person’s e-mail address will automatically appear. Simply tap the address of the person you want to add to start the sharing process.

© Lesson Planet 2014 www.LessonPlanet.com 27 Permissions You’ll notice a set of permissions next. These are an important aspect of sharing. What you select here will determine what your collaborators can do with a ﬁle.

• Can Edit: This option is selected by default and means that the person you are sharing with can make changes to the file and share the file with others. [Permissions] are an • Can View: When this permission is set, the person you important aspect of shared with can open and review the file and make a copy. sharing. What you • Can Comment: Just like with Can View, the person can open, review, and copy the file. The difference here is that select here will the person you share with can add comments to the file. determine what your They can’t actually change the body of the file. collaborators can do with a file.

Once you have selected the permissions you want, tap Share in the upper-right corner.

You’ll see a list of people who have access to the ﬁle and the word Manage to the right, which you can tap to adjust permis-

© Lesson Planet 2014 www.LessonPlanet.com 28 sions. You can use this option to remove bar at the bottom of the screen that reads someone from the file as well. Copied to clipboard. Copying the link to your clipboard allows you to make the link Once you have shared a file, regardless of available to paste in other apps or files that the permissions you choose, a copy of the you open. file can be made. If you wish to remove someone from the file, remember that they Exporting: Send a Copy make have already taken the time to copy When you choose Send a copy from the the file. sharing options, you are preparing to export your file. Exporting is a way to convert Link Sharing a file, in this case (with the Sheets app) to Select the arrow in the upper-right corner a PDF or Microsoft Excel file. to move back to the share options. The next option is Link Sharing is ON. Choose the PDF option when you don’t want or expect someone to change the Link sharing allows you and others to send contents of the file. the webpage address of the file to others. This is another way to share access to the Choose Excel when you want to share the file with someone who doesn’t have a Goo- gle account or who prefers to access files in Excel.

Note that the Send a copy options in the Docs app allow for files to be exported as PDF and Microsoft Word files and the op- file. tions in the Slides allow for PDF and Pow- erPoint files. Tap Link Sharing is On to view the permissions options and the option to turn link Click OK when you are done exporting and sharing off. then click the green arrow in the upper-left corner to return to your list of files. Copy to Clipboard Return to the previous screen and select Copy link to clipboard and notice the gray

With comments, you can add thoughts to the comment field on the right a file without actually making any changes 7. Tap the checkmark when you are done to the content. Comments can be an important resource when collaborating on a Notice the text that you just selected when file. commenting is now highlighted in yellow. All comments added to this file will have Adding a Comment that same feature. 1. Launch the Docs app to use try out You, and anyone else who has the ability comments; this is the only one of the to comment on this file, can review the Google mobile apps to use comments thoughts by tapping the speech bubble at this time icon in the upper-right side of the screen. 2. Open a document that you’d like to add a comment to 3. Press and hold down on the area you want to comment about 4. Choose Select and drag the blue circles over the area you want to comment about 5. Select Comment 6. Type your thoughts in

Additional Options for When you choose Comments [the speech bubble] Each comment has op- icon, you’ll see the tions, so tap on your ex- highlighted words, ample to explore these in the name of the more detail. person who made The comment can be Resolved, which means it has been ad- the comment, and dressed, or you can use Reply to add thoughts to the com- the comment itself. ment. You can also edit the original comment by tapping the pencil icon.

When you’re done with any of these options, tap the body of the text or the X.

With that, you are ready to being using comments to add thoughts to documents.

The Details option within each of the Goo- Details in Docs, Sheets, and gle mobile apps provides additional functionality. Slides Details within the Google Docs, Sheets, and Slides apps are accessed by choosing the icon of three stacked circles. You can then choose Details.

There is minimal information here, but you can rename a ﬁle by selecting the pencil icon and then choosing the Return button on the keyboard.

A Tour of Details in Drive With the Drive app, Details oﬀers a very different set of options. Launch the Drive app to begin exploring these.

Locate any ﬁle created by a Google app and tap the small gray circle with a white letter i in it

Next, notice the Details menu, which in- cludes options to: • Share a ﬁle

© Lesson Planet 2014 www.LessonPlanet.com 32 • Remove a file • Move a file to a different folder • Print the file • Star or unstar a file • Rename the file • Open the file in a different app • Get a link for the file

Below these options, you’ll see Keep on Device and some information about the ﬁle.

The next section lists who has access to the ﬁle along with speciﬁc permissions granted to these people.

You can also use the Details in the Drive app to access some of the same options you explored within the rest of the mobile apps.

There are two way to print files wirelessly Google’s Cloud Print from the Google apps on your iPad: Google’s Cloud Print offers two different Google’s Cloud Print • types of printers to choose from: a classic AirPrint • printer and a cloud-ready printer.

Getting Started Cloud-Ready Printer 1. Open a document that you would like A cloud-ready printer is wireless and does to print not need to be physically connected to a 2. Select the three circles computer in order to function. These are 3. Choose Share & Export generally relatively new printers designed 4. Select Print speciﬁcally to work through a wireless network. You’ll see the words Preparing to Print and and then the print menu. The two print op- The easiest way to see if you have a wire- tions mentioned above are listed here. less printer, is to try to print from one of the Google mobile apps.

1. Choose Google Cloud Print and notice the Preparing to Print message 2. This will be followed by two options: Google Cloud Print and AirPrint 3. Tap Google Cloud Print to begin 4. The ﬁrst time you launch Google cloud print, you will be taken to a screen that explains a bit more about it; click the

The ﬁrst time you launch Google cloud print, you will be taken to a screen that explains a bit more about it; click 5. Tap the printer you want to use the arrow in the 6. Make any adjustments, and then tap Print in the upper- upper-left corner to right corner return to a list of available printers

© Lesson Planet 2014 www.LessonPlanet.com 35 If you don’t see a printer listed, that means you don’t have access to a wireless printer; check with your IT department to have them help you set up a classic printer Instead

AirPrint There is one more printing option available for you to con- sider: AirPrint, Apple’s wireless printing solution.

AirPrint requires a AirPrint requires a newer printer that is speciﬁcally designed to work with wireless printing. newer printer that is speciﬁcally designed Just like the Google-Cloud Ready wireless printers mentioned to work with wireless earlier in this chapter, AirPrint requires both the printer and the printing. iPad or iPhone to be connected to the same wireless network.

1. Choose AirPrint 2. Select Printer; your iPad will search the wireless network for printers 3.Select the printer description that ﬁts your printer 4.Tap the arrow in the upper-left corner 5.Make any adjustments desired and tap Print

If you want to ﬁnd out more about wireless printers, follow the link provided in the ap- pendix of this guide.

Once you have a printer set up for your iPad, you’ll have conquered the most chal- lenging part of using the Google mobile apps.

When using Google Drive on your com- Moving a File into an Existing puter, you can organize ﬁles into folders. The mobile apps allow you to do the same Folder thing. This feature can be especially help- 1. Launch the Docs app (as usual, this ful when you create ﬁles in a mobile app process will be the same for Sheets and want to add them to an existing folder. and Slides)

© Lesson Planet 2014 www.LessonPlanet.com 37 2. Select the three stacked circles next to a file 3. Choose Details 4. Swipe that menu up to locate the words My Drive 5. Tap the phrase My Drive 6. Choose an existing folder 7. Notice the name of the folder appears at the top of the window; choose Move Here at the bottom of the screen 8. Confirm that you want to move the file by choosing Move The Drive app is on the next screen great for organizing Your file will still show up, as before, within your list of files, because you can see but it can also be accessed within the folder you just chose. all of your files, easily create new Another way to think about it is that you still have just one files, and combine copy of the same file, but can get to it by opening the folder or different types of through the list of individual documents. files into the same folder all within the Organizing and the Drive App one app. The Drive app is great for organizing because you can see all of your files, easily create new files, and combine different types of files into the same folder all within the one app.

Creating a New Folder 1.Choose the plus symbol in the upper-right corner 2.Choose New Folder 3.Name the folder and select Cre- ate; the folder will now appear in your list

[To move an individual ﬁle] tap the Details icon and choose Move to...

3. Locate the folder you want and tap it 4. Choose Move here at the bottom of the screen 5. Conﬁrm that you want to move the ﬁle by selecting Move on the next screen

The Drive app allows you to upload vid- Upload Photos and Videos eos, images, and other ﬁles from your mo- 1. Launch the Drive app bile device to your Google account. 2. Next, tap the plus symbol in the upper- right corner and notice the options This can be especially helpful when you here: Upload Photos or Videos or Use want to have a copy of those ﬁles available Camera to you when you access Google Drive on 3. Start by choosing Upload Photos or another computer. Videos 4. Click OK if you see Google Drive Would Like to Access Your Photos 5. Next, choose a photo you have previously taken; the blue circle with the checkmark in it indicates the image will be uploaded. Note that you can select multiple images and videos to save time.

Next, you can try choosing Use Camera to take a still photo or short video to upload to your account.

Another Upload Method: Open In... Once you select the If, for example, if you open a PDF ﬁle in Safari, you’ll see the option to Open in... along the top right. Tap those words and Google Drive icon, ﬁnd Open in Drive. the Drive app will launch and provide you with the option to Cancel or Upload.

Once you select the Google Drive icon, the Drive app will launch and provide you with the option to Cancel or Upload.

Note: The apps that appear when you select Open In will vary depending on which apps you have installed on your device. Some apps may allows you to send ﬁles to the Drive app using the Share icon.

Notice that the ﬁle has been uploaded and is now accessible from My Drive.

42 16 Application Ideas

Now that you have a background on how Sheets to manage and keep track of pro- to used the Google mobile apps, it’s time gress and other things. to explore how to apply these in your classroom. • In science class, you can collect student data or have pupils collect their own data Application Tips around a specific experiment or project. You can analyze student data for pro- Sheets gress, and students can analyze their sci- Sheets often gets overlooked, but there’s entific data by sorting it, putting it into actually a lot you can do with it. graphs or charts, and using other tools • You can use Sheets to organize class- available within the app. room groups. Put together reading Sheets is relatively simple, so pupils groups, math groups, or other groups should be able to use it for many purposes that you might switch between through- without becoming overwhelmed. You can out the day. You can put in student start as young as third grade. names and identifiers and then use

© Lesson Planet 2014 www.LessonPlanet.com 43 Docs The Docs app can have applications in relation to the SAMR Model. Students experience higher-level interactions with technology and writing when using programs like Docs. This allows them to become more engaged and fosters student- centered learning.

• Provide students with a writing prompt or assignment by Students experience sharing a document with your class. Learners can collabo- higher-level rate by writing back and forth to one another, which can lead interactions with to improved writing. technology and • Add in an expert from the outside. This expert can become writing when using part of the collaboration team on a doc and can communi- programs like Docs. cate with students in the comments section or right in docu- This allows to them ment. to become more engaged and fosters Slides student-centered As students become more in charge of their own learning, learning. they can become the experts within their own class of peers. They can take charge and present with Slides while the teacher acts as a guide on the side.

• Any teacher or student can create presentations. Presenta- tions can be used to demonstrate or communicate any num- ber of ideas.

• Since currently you can’t add images to presentations, you can set up a system in which students move between computers and tablets to complete their work.

The Drive App The Drive app is kind of like a brain. It’s a place you can go to view and access everything you’ve done using Google. You

You can also store files that aren’t just Google documents. For example, you can bring in things like PDFs, photos, movies, and music, and store these within the service. You can manage all sorts of different file types and organize them into folders, and you can only do this managing in Drive. Think of it as the hub you use to manage all of your other resources, and These four apps use it in some of the following ways: allow you to create new files, work on • Upload other file types existing files, and • Record field trips collaborate in ways • Capture photos that just a few years • Add photos into your docs ago tied you to a • Carry it around and take photos computer.

These four apps now allow you to create new ﬁles, work on existing ﬁles, and collaborate in ways that just a few years ago tied you to a computer.

Take a look at this EdTech Tuesday video that compares Chromebooks and iPads for additional information about how these devices can work out in your classroom. In this EdTech Tuesday episode, the issue of multiple users comes up. Now, you can have multiple users within Google Drive, so if you don’t have a full 1:1 class set of iPads, you can manage diﬀer- ent users and have two or more students share a device.

These apps can change a lot of what you do in the classroom, and those changes will be for the better!

Chapter 13

Printer Resources http://support.apple.com/kb/ht4356 https://www.google.com/cloudprint/learn/ http://www.google.com/cloudprint/learn/pr inters.html#other-printers

Chapter 17

EdTech Tuesday: iPad vs Chromebook http://www.lessonplanet.com/professional -development/courses/ed-tech-ipad-vs-ch romebook

Rich Dixon (author) • Director of Professional Learning - Lesson Planet • MA- TESOL • Multiple Subject Teaching Credential • CLAD Certiﬁcation Jennifer Gibson (author) • Director of Content & Learning - Lesson Planet • MA- Teaching and Technology • Multiple Subject Teaching Credential

Adapted to eBook by:

Noel Woodward (editor) • M. Education • Single Subject Teaching Credential Karen Amling (editor)

Based on the original EdTech Professional Development video course: