KEYSTONE MONTESSORI Meeting Minutes

KEYSTONE MONTESSORI A foundation for a lifetime of learning. Meeting Minutes Date: 5/28/14, 3:30 pm – 5:00 pm Meeting Board Meeting Location Keystone Montessori Chair Bob Raimondo, Board President MemBers Present: Bob Raimondo (President), Stacy Burnett (MemBer), Martha Silva (MemBer), Stefan Linder (Secretary --- Staff MemBer) MemBers Absent: Ed Stock (Vice President), Other Attendees: Sherri Sampson (Head of School), Cindy Maschoff, Agenda Items 1. The meeting was called to order at 3:35 pm by Bob Raimondo (President) 2. Mission moment by Stefan Linder sharing the Gila Monsters experience in Crow Canyon. 3. Minutes from 4/23/14 were reviewed. Bob Raimondo moves to adopt the minutes from 4/23/2014. Stacy Burnett seconds the motion and it passes 4:0. 4. Call to Public 5. Induct New Board Member: Martha Silva is welcomed as the new Board memBer. 6. Finance Committee Report presented by Bob Raimondo a. The report from the finance committee is attached. Bob Raimondo explains the different parts of it. b. Bob Raimondo goes over the financials. Sherri Sampson shared a concern regarding Andy Ibarra (LutZ CPA). According to the finance committee it is recommended to look for another option for the needed oversight. Sherri Sampson recommends to contact Klecka to ask for a consultation. Then we might Be aBle to stop the services from Andy IBarra (Lutz CPA) Before the audit in August. c. Proposed Budget: Cindy Maschoff and Sherri Sampson go over the changes that have Been made to the proposed Budget. 7. Fundraising Committee Report presented by Stacy Burnett: We ended up with 60 percent participation and an amount of 194,000 dollars for the sustaining fund for the next year. It was discussed what went well and what could be done to get more people to participate. A hardcopy about this fundraiser could Be sent to the families that are not participating. Perhaps alumni families could Be contacted in the future. 8. Head of School Report presented by Sherri Sampson (see attached) Sherri Sampson reviews Head of School Report. Sherri Sampson reports that a parent approached the president of the Board regarding an issue concerning the adolescent trip. It was discussed and re-stated how important it is to follow the proper policies and procedures we have in place if a parent contacts a Board memBer with a concern. This is of greatest importance for the future of our community. 9. Bob Raimondo moves to go into executive session. Martha Silva seconds it. The meeting goes into executive session at 5: 22 pm. KEYSTONE MONTESSORI A foundation for a lifetime of learning. Meeting Minutes 10. The Executive Session is adjourned at 5:47. 11. Motion: Stacy Burnett moves to approve offering the contact regarding the employee #000709. BoB Raimondo seconds it. The motion carries with 3:0. 1 abstention.. The meeting is adjourned at 5:50 pm. Next Meeting Date will Be announced at a later time. Location Keystone Montessori School KEYSTONE MONTESSORI A foundation for a lifetime of learning. Meeting Minutes Open Action Items Agenda Item Actions Assigned To Completion Date 6.a.vi Review and revise the Procurement Policy ( Governance Feb 2014 board . B.) with respect to bidding process for Committee mtg projects where interested parties are involved. Governance Co sider outsourcing HoS Evaluation Bimal Merchant Open---New date Head of School Performance Evaluation 9/13/13 4) b) ii. Head of School Performance a. Framework for evaluation Evaluation b. Scoring guidelines Head of school performance goals d. Salary range recommendation 5 Governance Committee Chair Governance April Board mtg. Comm. 5.a.ii Reword progress for selecting staff Governance Feb. 2014 board representatives Board Policy Manual and Committee mtg Bylaws KEYSTONE MONTESSORI A foundation for a lifetime of learning. Meeting Minutes 6.a.i Create recommendations to establish Finance Feb. 2014 board procedures regarding the timely Committee mtg dissemination of information from head of school and/or business manager to the board of directors related to material changes in Keystone’s financial position 6.a.iv Create Dashboard tool for reporting at board Audrey Butters 1/31/14 meetings KEYSTONE MONTESSORI A foundation for a lifetime of learning. Meeting Minutes .

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