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26 April 2018 Chairman: Alderman T Jeffers Vice-Chairman: Councillor J Gray MBE Aldermen: M Henderson MBE, S P Porter, J Tinsley Councillors: N. Anderson, J Baird, O Gawith, A Givan, B Hanvey, B Mallon, T Mitchell, A McIntyre, L Poots Ex Officio: The Right Worshipful the Mayor, Councillor T Morrow Deputy Mayor, Councillor H Legge The monthly meeting of the Environmental Services Committee will be held in the Cherry Room, Island Civic Centre, The Island, Lisburn, on Wednesday 2 May 2018, at 5.30 pm, for the transaction of business on the undernoted agenda. Please note that hot food will be available prior to the meeting from 5.00 pm. You are requested to attend. DR THERESA DONALDSON Chief Executive Lisburn & Castlereagh City Council Agenda 1. Apologies 2. Declarations of Interest 3. Minutes of the Environmental Services Committee Meeting held on 4 April 2018 4. Confidential Business Members are requested to go to the Confidential folder on Sharepoint to access the Environmental Services Committee confidential report. 4.1 Report from the Director of Environmental Services 4.1.1 Environmental Health Service Unit – Staff Matters (confidential due to information which is likely to reveal the identity of an individual) 4.1.2 Preliminary Expenditure Application (PEA) for Planned Preventative Maintenance (confidential due to information relating to the financial or business affairs of any particular person [including the Council holding that information) 4.1.3 Planning Enforcement – Cases with Court Proceedings for May 2018 (confidential for reason of information relating to any individual; information which is likely to reveal the identity of an individual; and information in relation to which a claim to legal professional privilege could be maintained in legal proceedings) 4.1.4 The Clean Neighbourhoods and Environment Act (Northern Ireland) 2011 - Abandoned Vehicles (confidential due to information relating to the financial or business affairs of any particular person [including the Council holding that information) 4.1.5 Ongoing Legal Proceedings – Noise Complaint (confidential due to information in which a claim to legal professional privilege could be maintained in legal proceedings) 4.1.6 Update on Space Planning/Agile Working (confidential due to information relating to the financial or business affairs of any particular person [including the Council holding that information) 4.1.7 Tender for the Haulage and/or Treatment of Leachate from Moss Road Landfill and Cesspool Tank at Carryduff HRC (confidential due to information relating to the financial or business affairs of any particular person [including the Council holding that information) 4.1.8 Drumlough and Moss Road Closure Plans - Update (confidential due to information relating to the financial or business affairs of any particular person [including the Council holding that information) 4.1.9 arc21 Joint Committee Meeting – Thursday 26 April 2018 (confidential due to information relating to the financial or business affairs of any particular person [including the Council holding that information) 4.1.10 Rolling Year Absence Figures for Environmental Services Directorate (confidential due to information which is likely to reveal the identity of an individual) 5. Report from Director of Environmental Services 5.1 Environmental Services Trading Accounts – Period 12 5.2 Environmental Services Directorate Risk Register 5.3 Environmental Services Performance Reports 5.4 Invitation from Keep NI Beautiful: Beach and Marina Awards 2018 – Thursday 24 May 2018 5.5 Interim Regional Local Government Waste Collaboration & Improvement Arrangements Progress Report and Regional Waste Management Needs – Priorities and Proposals for the Northern Ireland Region 5.6 Alpha Programme 5.7 Report from the Head of Service (Technical and Estates0 5.7.1 Contamination Policy and Preliminary Waste Compositional Analysis Results 5.7.2 Waste and Recycling Services Options Appraisal Outline Business Case 5.7.3 DAERA Behavioural Change Fund 2018/2019 5.7.4 Real Nappy Incentive Scheme 5.7.5 International Compost Awareness Week 2018 5.7.6 Volunteer Litter Clean Ups 5.8 Report from Head of Service (Environmental Health) 5.8.1 Consultations for Noting 5.8.2 The Roads (Miscellaneous Provisions) Act (Northern Ireland) 2010 – Road Closure 5.8.3 Health and Safety Executive Northern Ireland Corporate Plan 2018-2023 5.8.4 Management and Coordination of Council Defibrillators 5.8.5 The Local Government (Miscellaneous Provisions) (Northern Ireland) Order 1985 – Article 3 Licensing of Places of Entertainment – Renewal of Licence 5.8.6 The Petroleum Consolidation (NI) Act 1929 – Petroleum Licences Issued 5.8.7 The Licensing (Northern Ireland) Order 1996 – Liquor Licence Applications 5.8.8 Civil Marriage Ceremony and Civil Partnership Registration 5.8.9 The Litter (Northern Ireland) Order 1994 5.8.9.1 Fixed Penalty Notices 5.8.9.2 Prosecution Outcome 5.8.10 The Dogs (Northern Ireland) Order 1983 – Dog Control 5.8.10.1 Issue of Fixed Penalty Notices 5.8.10.2 Issue of Dog Control Condition Notices 5.8.10.3 Dog Control Initiatives 5.8.11 Emergency Planning – North West Flooding Review 5.8.12 Health and Safety 5.8.12.1 The Safety Advisory Group Minutes 5.9 Report by Acting Head of Service (Operational Services) 5.9.1 Services Update: Refuse Collection 5.9.1.1 Refuse Collection Data 5.9.2 Cleansing Services: Illegal Dumping Update 5.9.3 Street Cleansing Operations – Chapter 8 Safety at Street Works and Road Works (Code of Practice) 5.10 Report by Head of Service (Building Control) 5.10.1 Street Naming off Culcavey Road, Hillsborough 5.10.2 Building Control Applications – Full Plan Applications and Regularisation Certificates 5.10.3 Department of Finance (DoF) – Completion Notice Ready Report to Land and Property Services 5.10.4 Department for Communities (DfC) – Affordable Warmth Scheme 5.10.5 Consultation on the Fire and Rescue Services (Northern Ireland) Order 2006 Amendment 5.10.6 Land and Property Services (LPS) Vacancy Inspections 6. Any Other Business ooOOoo To: Members of Lisburn & Castlereagh City Council ES 04.04.2018 LISBURN & CASTLEREAGH CITY COUNCIL Minutes of the Meeting of the Environmental Services Committee held in the Island Civic Centre, The Island, Lisburn, on Wednesday, 4 April 2018 at 5:30 pm PRESENT: Alderman T Jeffers (Chairman) The Right Worshipful the Mayor, Councillor T Morrow The Deputy Mayor, Councillor H Legge Aldermen, SP Porter and J Tinsley Councillors O Gawith, A Givan, J Gray MBE, B Hanvey, A McIntyre, B Mallon and L Poots IN ATTENDANCE: The Director of Environmental Services Head of Service (Technical and Estates) Acting Head of Service (Operational Services). Environmental Health Manager Business Improvement Manager Member Services Officer Commencement of Meeting The Chairman, Alderman T Jeffers, welcomed everyone to the April meeting of the Environmental Services Committee. The Chairman then proceeded to outline the evacuation procedures in the case of an emergency. 1. Apologies Apologies for non-attendance were received on behalf of Councillor N Anderson, Councillor J Baird, Councillor T Mitchell, the Head of Service (Environmental Health) and the Head of Service (Building Control). 2. Declarations of Interest The Chairman invited Members to declare any Conflicts of Interest they might have in relation to the business of the meeting and reminded them of the requirement to complete Declaration of Interest forms in this regard, which had been provided at the meeting. During the course of the meeting, the following Declaration of Interest was made: Councillor H Legge declared an interest in both Item 4.4, Department for Communities (DfC) – Affordable Warmth Scheme (AWS) Funding for 2018/19, and Item 5.6.6, Department for Communities (DfC) – Affordable Warmth Scheme, on the basis that she was a Member of the Board of the NI Housing Executive 309 ES 04.04.2018 3. Minutes of the Environmental Services Committee Meeting held on 7 March 2018 It was proposed by Councillor B Mallon, seconded by Alderman J Tinsley, and agreed that the minutes of the meeting of the Environmental Services Committee held on 7 March 2018, as adopted at the meeting of Council held on 27 March 2018, be confirmed and signed. 4. Confidential Business It was agreed that the report and recommendations of the Director of Environmental Services be adopted, subject to any decisions recorded below. The Chairman, Alderman T Jeffers, advised that the matters contained in the confidential report would be dealt with “In Committee” for the following reasons: Item 4.1: Confidential for reason of information relating to any individual; information which is likely to reveal the identity of an individual; and information in relation to which a claim to legal professional privilege could be maintained in legal proceedings Item 4.2: Confidential due to information relating to the financial or business affairs of the organisation concerned (including the Council holding that information Item 4.3: Confidential due to information in which a claim to legal professional privilege could be maintained in legal proceedings Item 4.4: Confidential due to information relating to the financial or business affairs of the organisation concerned [including the Council holding that information Item 4.5: Confidential due to information relating to the financial or business affairs of the organisation concerned (including the Council holding that information Item 4.6: Confidential due to information relating to the financial or business affairs of the organisation concerned [including the Council holding that information Item 4.7 Confidential due to information relating to the financial or business affairs of the organisation concerned [including the Council holding that information Item 4.8 Confidential for reason of information which is likely to reveal the identity of an individual 310 ES 04.04.2018 “In Committee” It was proposed by Alderman SP Porter, seconded by Councillor J Gray, and agreed that the following matters be considered “in committee”, in the absence of members of the press and public.
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