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Dear Class of 2019, Congratulations!

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Dear Class of 2019, Congratulations! Dear Class of 2019, Congratulations! We want your graduation day to run as smoothly as possible, so as the Faculty Marshals, we are providing some basic instructions in this email and we invite you to attend a graduation rehearsal on Wednesday, May 15th at 5:00 p.m. in Francis Auditorium. Where do I go graduation morning? Arrive at Hunt Dining Hall (only students may enter) • Graduate Students: Go to Hunt East (up the right side of stairs) • Undergraduate Students: Go to Hunt West (up the left side of stairs) What if I have mobility issues? • The procession and recession require students to climb and descend a lot of steps. The lines of graduates move at a moderate pace but they do keep moving. If you have difficulties with stairs, you can join the line of graduates at the base of the steps OR you may request reserved seating near the podium. • Contact Dr. Amy Diduch at [email protected] to discuss your needs. What do I wear? • Arrive already robed. The bathrooms will be too crowded to use as a dressing room. • Listen to weather reports and dress appropriately. • Wear shoes that are comfortable for you to walk in up and down stairs. • Keep in mind that you could be sitting for two hours in the direct sun – make sure that you are hydrated. (Sunglasses may be worn). How do I put on my regalia? • The hood goes over your head with the white velvet facing outwards and the yellow and white silk facing inwards. • The cap sits straight / flat on your head. (Bring bobby pins to secure, if needed). • For undergraduates, the tassel goes on right side. (For graduate students, it goes on the left because you have already received your baccalaureate degree). • All students in the procession must wear cap and gown. Can I wear additional regalia? • Only regalia that have official approval from the MBU regalia committee may be worn at graduation. Honor societies and other organizations at MBU may offer cords, pins or stoles. Check to see what your group is authorized to wear at graduation. • If you are authorized to wear a cord, place it around your neck but under the hood. • If you are authorized to wear a pin, place it on the upper left side of your gown. • If you are authorized to wear a stole, place it under your hood. May I decorate my cap? • Undergraduates: YES! But there are some restrictions (listed at the end of this document). Please read them carefully; we reserve the right to disallow the use of a decorated cap. • Only the flat part of the cap may be decorated (and the decorations themselves should be flat, not 3-D). Nothing should hang down off the side of the cap (other than the tassel). • Graduate students: Check with your individual program. What happens in Hunt before graduation begins? • Everyone must check in at the tables at the top of the stairs. • You will receive a card that lists your name and phonetic pronunciation. DON’T LOSE THIS! You will present the card to the reader when it is time for your name to be announced. Lining up – All Undergraduates • Undergraduates will be organized into columns in rough alphabetical order, following directions from staff and/or student marshals. The student marshals wear yellow epaulets on their shoulders. Please listen to them! • Avoid getting out of line. We will be forming the procession earlier than you might expect. Lining up – All Graduate Programs • Check in at the table at the top of the stairs. • You will receive a card that lists your name and phonetic pronunciation. DON’T LOSE THIS! You will present the card to the reader when it is time for your name to be announced. • Find your graduate program in Hunt East. • Line up in alphabetical order with the other graduates in your program. • Staff and student marshals will direct the individual programs to line up in the correct order. The procession • Undergraduates and graduate students will process at the same time in single file down different sets of stairs. The lines will be led by faculty marshals and student marshals. • The student marshals will seat you in the correct section. • Keep the procession moving! The conferral of degrees • Graduate degrees are conferred first, then Undergraduate degrees. • Graduate students will be asked to rise by broad affiliation (Murphy Deming, S&P, Education, and then Business). o Student marshals will then direct you from your seats, around the back side of the platform, and to the platform stairs. At the stop of the steps you will hand your name card to the reader (who will likely be the head of your school). o As your name is called, walk across the stage to receive your scroll and shake hands with President Fox. o You descend the steps at the far side of the platform. Student marshals will direct you back to the seats. (You may not end up in your same seat but will be in the same general area). • Undergraduate students (all majors and programs) will be asked to rise as a group for official conferral of degrees. o Student marshals will direct you from your seats to the platform stairs. At the stop of the steps you will hand your name card to the reader. o As your name is called, walk across the stage to receive your scroll and shake hands with President Fox. o You descend the steps and then circle around the back side of the platform to return to your seats. Student marshals will direct you. (You may not end up in your same seat but will be in the same general area). What happens if I lose my name card? • We will try to fix this while you are in the line to have your name read. • One student marshal will have blank name cards and a pen. • A student marshal will check your name against the graduation list. • You will need to carefully and clearly write your name on the card. Add phonetic spelling if needed. (You will not be allowed to write your Latin Honors, if you have them). The recessional • Follow the student marshals! • The platform party and faculty will leave first. • Graduate degree students follow the faculty. You may process in pairs. • Undergraduate degree students follow the graduate degree students. You may process in pairs. • The faculty will part ranks on the hill and allow the students to pass through them. Please keep moving – do not hold up line behind you for long farewells. • If anyone does stop in front of you, please step around them and keep the procession moving up the hill. • Make a plan to meet parents and guests! A good location is at the reception in front of the Administration Building (and diplomas are here as well). Reminders for your parents and guests – • Bring blankets to sit on the hill. NO AIRHORNS or other noisemakers. • If lawn chairs are used, get there early to find a flat spot at the top of the hill. • When you go into Hunt to get in line, your parents cannot accompany you. • If it rains, we will travel to Augusta Expo for graduation. You will have 30 minutes longer to show up. We will send detailed information about how to get there and how to line up if we have to follow this plan. Where do I get my diploma? • Diplomas are available for pick up after the ceremony on the main floor of the Administration Building until 1:30 p.m. • Undergraduate degree recipients pick up their diplomas in the Bailey Parlor • Graduate degree recipients pick up their diplomas in the Media Room. Cap Decorating Policy Undergraduates are allowed to decorate their mortar boards and wear them to the Commencement ceremony as long as the caps meet the following guidelines. (Graduate students with flat caps: check with your program). Caps MAY NOT: • Contain any advertisement, symbols, abbreviations, initials, words, slogans, patches, or pictures that refer to drugs or controlled substances, tobacco, alcohol, or weapons or be of a sexual nature. • Denote an affiliation with gangs or which advocate drug use, violence, illegal activity, or disruptive behavior which is detrimental to the safety and welfare of other students. • Be obscene, profane, vulgar, or lewd. • Threaten the safety and welfare of any person. Cap requirements: • Only the flat, top area of the mortar board may be decorated. There may be nothing hanging down from any of the sides of the cap (other than the graduation tassel). • Decorations must be flat on the surface of the cap. 3-D creations are prohibited. It is appropriate to put the following on your cap: • Thank a parent, grandparent, teacher, friend or other loved one • Recognize a graduate school you will be attending • Your graduation year • The branch of the military you will be joining • Your home country’s flag Graduation caps will be reviewed and approved on the day of the ceremony. Any student that is found in violation of these will have the option of not participating in the ceremony as a whole or shall be allowed to purchase a new cap from a senior class representative. Students WILL NOT be allowed to participate in the ceremony without a cap and gown. Special Academic Regalia for Mary Baldwin University Students at Commencement Academic Honors and National Honor Societies • Alpha Kappa Delta, International Sociology Honor Society, Phi of Virginia chapter o Teal cord; worn by students who qualify; purchased by the Sociology department o Current advisor: Daniel Stuhlsatz • Alpha Lambda Delta, National Honor Society for First Year Students o Cords are triple strands of gold, white, and red; worn by students who qualify; purchased by Student Life o Current Advisor: Carey Usher • Alpha Phi Sigma, National Criminal Justice Honor Society o Royal blue and gold double intertwined cord; purchased by the honor o Society; distributed by the
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