COUNCIL MEETING AGENDA

TUESDAY 15 AUGUST 2017

10 August 2017

Dear Councillors,

You are cordially advised and invited to attend the next ordinary Council Meeting, which will be held in the Alexandra Oval Community Centre, 1 Waratah Avenue, Ararat on Tuesday 15 August 2017 commencing at 6.00pm.

BUSINESS:

1 Traditional Acknowledgement/Opening Prayer/Oath 2 Apologies 3 Confirmation of Minutes 4 Request to Address Council 5 Disclosure of Interests 6 Petitions 7 Officers Reports 8 Information Reports 9 Section 86 Committees 10 Officer’s Reports 11 Notices of Motion 12 Councillors Reports 13 Urgent Business 14 Officer’s Reports – Confidential Items Designation of Items as Confidential: The reports presented under Officer‟s Reports – Confidential Items are designated confidential by me as Chief Executive Officer pursuant to Section 77(2) of the Local Government Act 1989, on the grounds that they apply under Section 89(2) of the Local Government Act 1989.

Your attendance is respectfully requested.

Yours sincerely,

COLLEEN WHITE INTERIM CHIEF EXECUTIVE OFFICER

INDEX

ITEM 7.1.1 MINISTER FOR LOCAL GOVERNMENT – COMMISSION OF INQUIRY REPORT ...... 7 ITEM 7.1.2 RATING STRATEGY 2017 ...... 9 ITEM 7.1.3 2017/2018 BUDGET & DECLARATION OF RATES ...... 13 ITEM 7.1.4 DRAFT COUNCIL PLAN 2017-2021 INCORPORATING THE STRATEGIC RESOURCE PLAN (SRP) ...... 20 ITEM 8.1.1 BUSINESS ARISING ...... 24 ITEM 8.1.2 COUNCIL COMMITTEES ...... 34 ITEM 8.1.3 ASSEMBLY OF COUNCILLORS ...... 36 ITEM 8.1.4 GRANT APPLICATIONS ...... 37 ITEM 8.1.5 COUNCILLORS EXPENSES ...... 40 ITEM 8.2.3 GREEN WASTE AT ARARAT TRANSFER STATIONS AND KERBSIDE SERVICE ...... 49 ITEM 8.2.4 GLENELG HOPKINS DROUGHT EMPLOYMENT PROGRAM 2016/2017 ...... 51 ITEM 8.2.5 PLANNING AND PUBLIC HEALTH QUARTERLY REPORT ...... 55 ITEM 9.1.1 SECTION 86 COMMITTEES OF MANAGEMENT ...... 69 ITEM 10.1.1 WELCOMING CITIES ...... 72 ITEM 10.1.2 ANNUAL REVIEW OF NEIGHBOURHOOD SAFER PLACES - 2017/2018 ...... 75 ITEM 10.1.3 GRAMPIANS PYRENEES REGIONAL DEVELOPMENT ...... 77 ITEM 10.2.1 MOYSTON WILLAURA FOOTBALL AND NETBALL CLUB REQUEST TO WAIVE PLANNING FEES ...... 80 ITEM 10.2.2 AMENDMENT C38 POUND LANE, ARARAT ...... 83 ITEM 10.2.3 ARARAT FREIGHT AND LOGISTICS STRATEGY ...... 87 ITEM 10.2.6 REQUESTS FOR SPONSORSHIPS REPORT ...... 115 ITEM 10.3.1 QUARTERLY PERFORMANCE REPORT ...... 119 ITEM 10.3.2 CLOSURE OF RAIL CROSSINGS MARYBOROUGH TO ARARAT RAIL LINE ...... 131

An audio recording of this meeting is being made for the purpose of verifying the accuracy of the minutes of the Council Meeting, Special Council Meeting or Assembly of Councillors. Recordings of Council Meetings and Special Council Meetings (excluding closed sessions) will be made available on Council’s website.

ARARAT RURAL CITY COUNCIL MEETING – TUESDAY 15 AUGUST 2017

1 – TRADITIONAL ACKNOWLEDGEMENT / OPENING PRAYER/OATH

TRADITIONAL ACKNOWLEDGEMENT

WE ACKNOWLEDGE THE TRADITIONAL OWNERS OF THE LAND ON WHICH WE MEET TODAY, AND PAY OUR RESPECTS TO THEIR ELDERS, PAST AND PRESENT.

OPENING PRAYER

ALMIGHTY GOD, WE HUMBLY ASK YOU TO HELP US, AS ELECTED COUNCILLORS OF THE ARARAT RURAL CITY COUNCIL. GUIDE OUR DELIBERATIONS. PROSPER WHAT IS YOUR WILL FOR US, TO YOUR HONOUR AND GLORY AND FOR THE WELFARE AND BENEFIT OF THE PEOPLE WHOM WE SERVE IN THE ARARAT RURAL CITY.

COUNCILLORS OATH

WE WILL UNDERTAKE THE DUTIES OF THE OFFICE OF COUNCILLOR IN THE BEST INTERESTS OF THE PEOPLE OF THE MUNICIPAL DISTRICT OF THE ARARAT RURAL CITY COUNCIL AND FAITHFULLY AND IMPARTIALLY CARRY OUT THE FUNCTIONS, POWERS, AUTHORITIES AND DISCRETIONS VESTED IN ME UNDER THE LOCAL GOVERNMENT ACT 1989 OR ANY OTHER ACT TO THE BEST OF OUR SKILL AND JUDGMENT. .

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2 – APOLOGIES

MOTION (if required)

That the apology of (Name) be accepted.

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3 – CONFIRMATION OF MINUTES

MOTION

That the Minutes of the Council Meeting held on 18 July 2017 be confirmed.

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4 – REQUEST TO ADDRESS COUNCIL

A written request to address Council must be received before 12noon on the Monday prior to the Council meeting.

Written requests must be in relation to an item listed on the current Council Meeting Agenda.

If a request is not accepted by the Mayor or Chief Executive Officer, a written advice will be provided to the requester outlining the reasons for this decision.

Approved requests to address Council Meetings will be heard at the commencement of the Council Meeting.

The presenter will be allocated a maximum of three (3) minutes to present his or her address to the Council. An extension of time may be granted by the Mayor.

During the presentation, the presenter may not address questions to Councillors or officers.

Two minutes will be allocated for Councillors to ask questions of the presenter, if required.

Council may request a further report on the matter from officers.

Members of the public gallery are not allowed to communicate with Councillors and officers whilst the meeting is in progress.

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5 – DISCLOSURE OF INTERESTS

Disclosure of Interests are to be made immediately prior to any relevant item being discussed.

Local Government Act 1989 Section 79 (2) A Councillor or member of a special committee who has a conflict of interest and is attending the meeting of the Council or special committee must make a full disclosure of that interest -

(a) by either - (i) advising the Council or special committee at the meeting of the details required under paragraph (b) and (c) immediately before the matter is considered at the meeting; or (ii) advising the Chief Executive Officer in writing of the details required under paragraphs (b) and (c) before the meeting; and

(b) classifying the type of interest that has given rise to the conflict as either - (i) a direct interest: or (ii) an indirect interest and specifying the particular kind of indirect interest under section 78, 78A, 78B, 78C, 78D or 78E; and

(c) describing the nature of the interest; and

(d) if the Councillor or member advised the Chief Executive Officer of the details under paragraph (a) (ii), the Councillor or member must make a disclosure of the class of interest only to the meeting immediately before the matter is considered at the meeting.

Local Government Act 1989 Section 80C) A person who is providing advice or a report to a meeting of the Council or a special committee, and who has a conflict of interest in a matter to which the advice or report relates, must disclose the constituting the conflict of interest when providing the advice or report and before the advice or report is considered by the Council or the committee.

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6 - PETITIONS

Clause 15 of Council‟s Meeting Procedure states:

1 A petition presented to Council must lay on the table until the next Ordinary Meeting of Council and no motion, other than to receive the petition or joint letter may be accepted by the Chair, unless the Council agrees to deal with it earlier. 2 Petitions received by Ararat Rural City Council will be tabled under “Petitions” in the Order of Business. 3 At the meeting the petition will be formally received by Council and referred to the relevant area of Council for consideration and action which will be reported to the next ordinary meeting of Council for decision if one is required. 4 When a petition relates to an item already on the agenda at the meeting at which the petition is tabled, the matter will be dealt with at that meeting. 5 Any Councillor presenting a petition will be responsible for ensuring that he or she is familiar with the contents and purpose of the petition and that the petition is not derogatory or defamatory. 6 Any person who fraudulently signs a petition or joint letter which is presented to the Council is guilty of an offence.

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7 – OFFICERS REPORTS

ITEM 7.1.1 MINISTER FOR LOCAL GOVERNMENT – COMMISSION OF INQUIRY REPORT 17085885 CORPORATE STRATEGY, RISK AND GOVERNANCE

Introduction The Commission of Inquiry into the Ararat Rural City Council report was presented to the Minister for Local Government, the Hon Natalie Hutchins on 1 August 2017.

Discussion The Commission of Inquiry into Ararat Rural City Council was tabled in Parliament on Wednesday 9 August 2017.

The Minister for Local Government wrote to the Mayor, Cr Paul Hooper outlining the findings and recommendations by the Commission. The Minister under section 218 of the Local Government Act 19689 provided a list of recommendations Council should take address the issues identified by the Commission in its report.

POTENTIAL IMPLICATIONS ARISING FROM THIS ISSUE

Council plan reference 1.1 Assist communities to develop and prosper 2.1 Community and cultural connectedness 4.5 Long term asset management 5.1 Good governance through leadership 5.2 Services and infrastructure that meets the municipality‟s existing and future needs 5.3 Organisational risk 5.4 Professional and skilled staff in a safe and supportive environment 5.5 Sustainable, long term financial management

Officer’s Declaration of Interest Under Section 80C of the Local Government Act 1989 officers providing advice to Council must disclose any interests, including the type of interest.

No person involved in the preparation of this report has a direct or indirect interest requiring disclosure.

Financial and resource implications The costs associated with the Commission of Inquiry will be referred to Ararat Rural City Council. There is no budget allocation for these costs in the 2017/2018 budget.

Risk implications Endorsement of the recommendations from the Minister for Local Government, and actioning of the recommendations will ensure good governance is followed.

Statutory Implications Council has statutory implications in relation to the Minister for Local Government‟s recommendations.

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Community Implications It is import that Council continue to engage with the community, in particular the recommendations from the Commission of Inquiry into Ararat Rural City Council and the Minister for Local Government recommendations.

Environmental Implications None identified.

Internal/external consultation Minister for Local Government, the Hon Natalie Hutchins Commission of Inquiry into Ararat Rural City Council Councillors Senior officers of Council

Options Council could accept and endorse the Minister for Local Government‟s recommendations.

Attachments A copy of the Minister for Local Government‟s correspondence and a copy of the Commission of Inquiry into Ararat Rural City Council are included as Attachment 7.1.1.

Conclusion That following discussions regarding the findings and recommendations of the Commission of Inquiry, Council accept and endorse the Minister‟s recommendations.

Recommendation That: 1 Council accept and endorse the Minister for Local Government’s recommendations following the Commission of Inquiry into Ararat Rural City Council; and 2 The correspondence from the Minister for Local Government, the Hon Natalie Hutchins and the Commission of Inquiry Report be placed on Council’s website.

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ITEM 7.1.2 RATING STRATEGY 2017 17083036 ASSETS, FINANCE AND CORPORATE SERVICES

Introduction At the Special Council meeting held on 2 May 2017, Council resolved,

“That: 1 Council prepares the Draft 2017 Rating Strategy to include a rate increase of 2%, no rate differentials and no Municipal Charge; 2 Council places the proposed strategy on public exhibition and considers submissions as part of the 2017/2018 budget process; 3 Following consideration and hearing of any submission received as part of the budget process, Council considers the proposed 2017 Rating Strategy for adoption at the Council meeting to be held on Tuesday 27 June 2017.

At the ordinary Council meeting held on 27 June 2017, Council resolved,

That the Draft Rating Strategy 2017 Report be deferred to the August 2017 Council Meeting, following the Commission of Inquiry submitting their report to the Hon Natalie Hutchins, Minister for Local Government.

Discussion A media release from the Minister of Local Government dated 9 August 2017 states:

“The report of the Commission of Inquiry into Ararat Rural City Council has been tabled in the Victorian Parliament.

The report contains numerous findings and recommendations relating to the Council‟s rating strategy, community engagement procedures, financial stability and inability to provide good governance.

As a result of the findings, Minister for Local Government Natalie Hutchins will appoint a Municipal Monitor for two years and has recommended reforms that will improve community consultation around council rates.

The Minister met with the Council‟s Mayor and formally recommended that the Council adopt measures aimed at addressing the report‟s findings, including the adoption of the 2016 rating strategy instead of the extreme changes proposed in the draft 2017 strategy”.

It is now appropriate for Council to consider the Minister‟s recommendation to adopt the 2016 rating strategy instead of the draft 2017 rating strategy.

Background on the various options At the Special Council meeting held 4 April 2017 Council resolved that: 1. Council engage with the community to get feedback on two differential rating options: Option 1 – General 100%, Commercial 160%, Industrial 130%, Farm 55% and a Municipal Charge of $92, and Option 2 – General 100%, Commercial 200%, Industrial 150%, Farm 75% and a Municipal Charge of $150; 2. Council invites interested persons to make a written submission relating to the Differential Rating System with written submissions to be received at the Municipal Offices, Ararat Rural City Council, 59 Vincent Street Ararat not later than 5.15pm on Friday 21 April 2017;

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3. Council considers the feedback before adopting the Draft Budget and Draft Rating Strategy for 2017/18 at the Special Council meeting scheduled for 2 May 2017.

The two options were widely advertised through Council‟s website and the Ararat Advertiser. An online survey was also conducted, asking the community to choose between option 1 and option 2. Of the 131 responses received 82% chose option 1 and 18% chose option 2.

In addition to the online survey a total of 24 written submissions were received by email or in the post. The majority of these submissions were from the farming community who favoured option 1.

At the Special Council meeting held on 2 May 2017 a number of farmers presented their concerns to Council. Council resolved at that meeting:

“That: 1 Council prepares the Draft 2017 Rating Strategy to include a rate increase of 2%, no rate differentials and no Municipal Charge; 2 Council places the proposed strategy on public exhibition and considers submissions as part of the 2017/2018 budget process; 3 Following consideration and hearing of any submission received as part of the budget process, Council considers the proposed 2017 Rating Strategy for adoption at the Council meeting to be held on Tuesday 27 June 2017.

There were over 690 submissions received relating to the Draft Budget/Draft Rating Strategy, with 44 people choosing to speak to their written submission at the Special Council meeting held on 6 June 2017. The vast majority of submissions were made by the farming community objecting to the proposal to abolish the differential rating system and implement a uniform rate with no municipal charge.

During the public exhibition stage the State Government appointed a Commission of inquiry to consider the efficiency and effectiveness of Council‟s rating strategy.

The report of the Commission of Inquiry was tabled in the Victorian Parliament on 9 August 2017. The Minister for Local Government has made a number of recommendations, including to retain Council‟s 2016 Rating Strategy as the 2017 Rating Strategy and reflect this in the Council‟s 2017/18 budget.

POTENTIAL IMPLICATIONS ARISING FROM THIS ISSUE

Council plan reference 5.1 Good governance through leadership. 5.5 Sustainable, long term financial management.

Officer’s Declaration of Interest Under Section 80C of the Local Government Act 1989 officers providing advice to Council must disclose any interests, including the type of interest.

No person involved in the preparation of this report has a direct or indirect interest requiring disclosure.

Financial and resource implications None identified. Page 10

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Risk implications Any decision that ignores the recommendations of the Minister for Local Government will have political risk.

Statutory Implications The Local Government Act 1989 provides the legislative framework to be used in developing a Rating Strategy.

Community Implications Different sections of the community will be affected differently, depending on what Rating Strategy is adopted. Council‟s Draft Rating Strategy 2017 proposed a very significant change, abolishing the current differential rating system and moving to a uniform rating system with no municipal charge.

The Minister for Local Government stated in the press release dated 9 August 2017 “The Rural City of Ararat Council is on notice – you can‟t disregard your community and expect to get away with it” Council must take immediate and decisive steps to address these issues, for the sake of their residents, their ratepayers and the community”

Environmental Implications None identified.

Internal/external consultation Extensive external consultation has occurred including calling for submissions from the public on two occasions and holding public information sessions in Lake Bolac, Moyston, Ararat and Elmhurst. Councillors were provided with reports on the submissions received at the Special Council meetings held on 2 May 2017 and 6 June 2017 and provided an opportunity for concerned ratepayers to speak in support of their submission. 44 people presented their submissions at the meeting held on 6 June 2017.

Councillors and Officers have met on numerous occasions to discuss the Rating Strategy.

The Minister for Local Government has completed an enquiry and recently issued a media release recommending Council adopt the 2016 Rating Strategy instead of the extreme changes proposed in the draft 2017 Strategy.

Options Having prepared the draft rating strategy and received and considered the submissions from the community, and received the recommendations from the Minister for Local Government Council can accept the Minister for Local Government‟s recommendation to adopt the 2016 rating strategy and adopt Option 1 presented to the Special Council meeting held 4 April 2017 (i.e general 100%, commercial 160%, industrial 130%, farm 55% and a municipal charge of $92) and included in the attachments as the basis for the 2017 Rating Strategy.

Attachments The proposed 2017 Rating Strategy which is an updated 2016 Rating Strategy, taking into account the Minister for Local Government‟s recommendations, is provided in Attachment 7.1.2.

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Conclusion The Draft Rating Strategy 2017, which abolishes differential rates and applies a uniform rate with no differential has been advertised, calling for submissions. Over 690 submissions were received and 44 ratepayers addressed Council on 6 June 2017. The Minister for Local Government is recommending Council adopts the 2016 Rating Strategy “instead of the extreme changes proposed on the Draft Rating Strategy.

Recommendation That Council: 1 Having considered the proposed Draft Rating Strategy 2017 and having given public notice, having considered all written submissions, having provided an opportunity to hear from persons who requested in writing to be heard, and having considered the Minister for Local Government’s recommendations as a result of the Commission of Inquiry into Ararat Rural City Council, resolves to adopt the amended Ararat Rural City Rating Strategy 2017 attached to this report; and 2 Note that the 2017 Rating Strategy includes differential rates of 100% for general properties, 160% for commercial properties, 130% for industrial properties, 55% for farm properties and a municipal charge of $92 per rateable assessment ($90 per rateable assessment in 2016/17).

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ITEM 7.1.3 2017/2018 BUDGET & DECLARATION OF RATES 17083820 ASSETS, FINANCE AND CORPORATE SERVICES

Introduction Section 130 (3) of the Local Government Act 1989 states that: “The Council must adopt the budget by 30 June each year.”

Section 130 (4) of the Local Government Act 1989 states that: “The Council must submit a copy of the budget or revised budget to the Minister within 28 days after adopting the budget under subsection (3) or adopting the revised budget under subsection 130 )(1)”

Section 158 of the Local Government Act requires Council to declare rates and charges.

At the ordinary Council meeting held on 27 June 2017, Council resolved,

That the Draft Budget 2017/2018 Report be deferred to the August 2017 Council Meeting, following the Commission of Inquiry submitting their report to the Hon Natalie Hutchins, Minister for Local Government.

Discussion At the Special Council Meeting held on 2 May 2017, Council considered the proposed budget for 2017-2018 and resolved to give public notice of the Budget in accordance with Section 129 of the Local Government Act 1989.

The draft budget was advertised in the Ararat Advertiser on Friday 5 May 2017. The advertisement called for public submissions and set out how submissions were to be made. Copies of the budget were made available for inspection at the Council Offices and on the Council‟s website.

There were over 690 submissions received relating to the Draft Budget/Draft Rating Strategy, with 44 people choosing to speak to their written submission at the Special Council meeting held on 6 June 2017. The vast majority of submissions were about the Draft Rating Strategy, and the high level of rates paid. The Draft Rating Strategy proposed to abolish the differential rating system and implement a uniform rate with no municipal charge.

When compared with other councils in Victoria, rates in Ararat Rural City can be considered expensive. Information provided by the Municipal Association of Victoria show Ararat Rural City has the 11th highest average rates, municipal charges and waste management charges per assessment in 2015/16 of $2,156. Ararat also has the 13th highest average rates, municipal charge and waste management per head of population of $1,328. It is well recognised that Council provides a number of regional city type services such as performing arts centre, art gallery, Chinese heritage museum, indoor and outdoor pools, Alexandra Oval Community & Recreation Centre, but the rate revenue is derived from a small rate base. This has a flow-on effect, with higher recurrent operating costs associated with maintaining the key commercial areas at regional standard, including signage, footpaths, streetscape, cleaning and public conveniences.

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The report of the Commission of Inquiry was tabled in the Victorian Parliament on 9 August 2017. The Minister for Local Government has made a number of recommendations, including to retain Council‟s 2016 Rating Strategy as the 2017 Rating Strategy and reflect this in the Council‟s 2017/18 budget.

The previously advertised Draft Budget for 2017/18 was based on the uniform rates with no municipal charge. It is now appropriate for Council to amend the previously advertised budget to include the Minister‟s recommendations.

POTENTIAL IMPLICATIONS ARISING FROM THIS ISSUE

Council plan reference 5.1 Good governance through leadership. 5.5 Sustainable, long term financial management

Officer’s Declaration of Interest Under Section 80C of the Local Government Act 1989 officers providing advice to Council must disclose any interests, including the type of interest.

No person involved in the preparation of this report has a direct or indirect interest requiring disclosure.

Financial and resource implications The Budget outlines the strategic direction to be taken over the next 12 months. It includes financial statements, key strategic activities and initiatives and rating and borrowing strategies.

The budget has been prepared within the following parameters: - no change to the 2016/17 differential rates (general 100%, commercial 160%, industrial 130%, farm 55%) - complying with the Victorian Government‟s rates cap of 2%. The cap applies to the average annual increase in rates and charges; - an increase in the municipal charge of 2% to $92 per rateable assessment; - a 2% increase in the Council rebate to $92 for eligible pensioners; - an increase in waste and recycle charges of 2%; - a capital works program of $11.102 million.

Whilst the budget for 2017/18 is balanced, the rate determination result included in the Strategic Resource Plan for the years 2018/19 to 2020/21 indicates a rate determination deficit of $0.624 million for this period, and an operating deficit of $8.112 million over the same period. Rate capping has restricted Council‟s capacity to raise income at an appropriate level to fund Council‟s operations.

Detailed information is contained within the Budget document.

Risk implications Council relies heavily on non-recurrent contributions for its long-term financial sustainability. The capital works program included in the Budget relies heavily on Government grants and transfers from reserves.

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Statutory Implications Council is normally required to adopt a budget by 30 June 2017 and undertake public consultation in accordance with the Local Government Act 1989. Council has been given an extension in time until 31 August 2017 to adopt the budget for 2017/18.

Community Implications The Draft Budget has been prepared using Council‟s Draft Rating Strategy 2017, which proposes a very significant change, abolishing the current differential rating system and moving to a uniform rating system with no municipal charge.

The Minister for Local Government has recommended Council adopt the 2016 Rating Strategy so the Draft Budget may need to be amended to reflect same.

Environmental Implications The Budget funds activities to support & protect the environment.

Internal/external consultation The Budget has been developed through a rigorous process of consultation with Councillors and officers. Council held public information sessions in Lake Bolac, Moyston, Ararat and Elmhurst in May 2017. The public has been given the opportunity to make a submission on the budget. There were 44 people who presented their written submissions to Council on Tuesday 6 June 2017.

Options Having prepared the draft budget and received and considered the submissions from the community, and received the recommendations from the Minister for Local Government Council can amend the draft budget to reflect the 2016 Rating Strategy (general 100%, commercial 160%, industrial 130%, farm 55%, municipal charge of $92) and adopt an amended budget.

Attachments The amended budget which is based on retaining the differential rating system included in the 2016 Rating Strategy as attachment 7.1.3

Conclusion The 2017/18 Budget represents a fair and appropriate allocation of Council‟s resources and it is recommended that the Draft Budget previously advertised be amended to reflect differential rates included in the 2016 Rating Strategy.

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Recommendation – based on no change to 2016/17 differentials 1 Adoption of the Budget (a) That Council having considered the proposed Budget for 2017/18 and having given the public notice as required in Section 129 of the Local Government Act 1989 (the Act), and having considered all written submissions and having given the opportunity to be heard to all who requested in writing the opportunity to be heard, resolve to adopt an amended budget for the financial year, being for the period 1 July 2017 to 30 June 2018 to reflect Option one in the Rating Strategy Report of the Special Council Meeting of Council of 2 May 2017 – (differential rates of 100% general, 160% commercial, 130% industrial, 55% farm and a municipal charge of $92); (b) That public notice of the adoption of the Budget in accordance with Section 130(1) be given; (c) That a copy of the adopted Budget be forwarded to the Minister for Local Government within 28 days after adopting the budget, in accordance with Section 130(4) of the Act; (d) That a copy of the adopted Budget be kept available at the municipal offices for public inspection in accordance with Section 130(9) of the Act; and 2 Amount intended to be raised That an amount of $16,088,434 be declared as the amount Council intends to raise through general rates, municipal charge, and annual service charges which are calculated as follows:– Source of Revenue Amount General Rates (excluding Supplementary $13,497,300 rates) Municipal Charge $589,720 Annual service charges: - Garbage Collection $1,605,929 - Water Supply $6,006 - Recycle Collection $386,950 Special charges: - Bunnugal Drainage $2,529 Total $16,088,434 3 General Rates (a) That a general rate be declared in respect of the Financial Year, being for the period 1 July 2017 to 30 June 2018;

(b) That it be further declared pursuant to Sections 158, 158A and 161 of the Act that the general rate be raised by the application of differential rates having regard to the objectives of each differential rate and characteristics of the land which are the criteria for declaring each differential rate as set out as Option one in the Rating Strategy Report of the Special Meeting of Council of 2 May 2017.

(c) That it be confirmed that the differential rate for all rateable land within the municipal district be determined by multiplying ―Capital Improved Value‖ of each rateable land by a percentage specified as the percentage of each differential rate (which percent may be alternatively expressed as cents in the dollar of Capital Improved Value):

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Rate in the Dollar Type of Rate (Capital Improved Value) General Rate 0.007328 Commercial Rate 0.011725 Industrial Rate 0.009526 Farm Rate 0.004030 and

4 Municipal Charge (a) That pursuant to Section 159 of the Act, a Municipal Charge be declared to cover some of the administrative costs of Council; (b) That the Municipal Charge be in the sum of $92.00 per rateable assessment; and

5 Annual Service Charges (a) That, pursuant to Section 162(1)(a), Section 162(1)(b) Section 163 and Section 221(1)(b) of the Act, an Annual Service Charge in respect of serviced properties be declared in respect of the 2017-2018 Financial Year;

(b) That Annual Service Charges be declared on properties where the service is provided in the municipal district for garbage services as follows:  Kerbside collection for 120 litre mobile bin - $299  Kerbside collection for 240 litre mobile bin - $391

(c) That Annual Service Charges be declared on properties where the service is provided in the municipal district for recycling services as follows:  Kerbside collection for 240 litre mobile bin - $109 (d) That an Annual Service Charge of $429 be declared for the provision of water supply to properties in which water is supplied in the following areas: Mininera, Rossbridge, Tatyoon and Travellers Rest;

(e) That a special charge of $1.65 per hectare be levied in the high rating zone and $1.00 per hectare in the low rating zone on all properties in the Bunnugal Drainage area, for maintenance works within the drainage area; and

6 Cultural And Recreation Land That all cultural and recreational lands and indoor cultural and recreational facilities be exempt from the payment of municipal rates, except where: a) the land is subject to a grazing lease, in which case it will attract the General rate (or the Farm rate if applicable); b) the land is used for housing gaming machines, in which case the portion of the premises used for housing gaming machines shall attract the Commercial rate, and the balance of the property shall be exempt from the payment of municipal rates; and

7 Rebates That a rebate of $92 per rateable assessment be granted in accordance with the provisions of Section 169(1)(a) to those ratepayers who already receive a pensioner Page 17

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rate reduction under Section 171(4) of the Local Government Act 1989, to assist in the proper development of the municipal district and give rise to a community benefit because it facilitates greater equity for pensioner ratepayers; and

8 Incentives That no incentive be declared for early payment of the general rates, annual service charges and municipal charge; and

9 Consequential

(a) That Council requires any person to pay interest on any amounts or rates and charges which; . That person is liable to pay; and . Have not been paid by the date specified for their payment;

(b) That the interest rate fixed under Section 2 of the Penalty Interest Rates Act 1983 be noted as the rate set out in accordance with Section 172(2) of the Act;

(c) That the Chief Executive Officer be authorised to levy and recover the general rates, annual service charge, municipal charge and amounts payable under the Act and the Cultural and Recreational Lands Act 1963; and

10 Payment Arrangements That Council allow the payment of rates and charges by direct debit over nine monthly or eighteen fortnightly payments, free of interest, commencing the last Friday of September and finishing in the following May.

That Council offer the option to pay rates and charges by lump sum under Section 167 of the Act by 15 February 2018.

That, in accordance with Section 167 of the Act, rates and charges are also payable by four equal instalments on the date fixed by the Minister for Local Government, that is:  30 September 2017  30 November 2017  28 February 2018  31 May 2018; and

That should any person pay an amount equivalent to their first instalment before 30 October 2017, Council will consider the payment as an instalment payment. Should any person pay an amount equivalent to their first instalment after 30 October 2017, Council will consider the payment as an amount towards the lump sum option and the rates will then be due in full by 15 February next.

11 Interest That Council allows a grace period of 30 days before interest is applied under Section 172 (3) of the Act to late instalments and late lump sum payments; and

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That Council set a minimum interest amount of $3 when charging interest on late payment in accordance with Section 172 of the Local Government Act 1989.

12 Submissions That Council note the submissions received under Section 223 and notify the persons who have made a separate submission of the decision and the reasons for that decision; the reason being that Council believes the budget, as advertised, amended and adopted, achieves the objectives of Council as determined by Section 3C of the Act and the role of Council as determined by Section 3D of the Act.

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ITEM 7.1.4 DRAFT COUNCIL PLAN 2017-2021 INCORPORATING THE STRATEGIC RESOURCE PLAN (SRP) 13041955 CORPORATE STRATEGY, RISK AND GOVERNANCE

Introduction The Draft Council Plan 2013-2017 includes the strategic objectives for the next year, including the strategic actions and indicators for monitoring the achievement of these objectives.

The SRP is a plan of the resources required to achieve the Council‟s strategic objectives expressed in the Council Plan. It also facilitates the commencement of the Budget 2017-18 which follows as an annual resource plan to implement the fourth year of the Council Plan. The SRP also assists Council to maintain a financially sustainable organisation in the long term.

The statutory requirements prescribed under Sections 125 and 126 of the Local Government Act 1989 require Council to consider whether the current Council Plan requires any adjustment in respect to the remaining period of the Council Plan at least once in each financial year.

Council was required to advertise the Draft Council Plan/SRP for a period of 28 days in accordance with section 223 of the Local Government Act 1989. During this period community members were encouraged to scrutinise and review the Council Plan to ensure it expresses their view of the Council‟s intended future direction. Three submissions were received regarding the Draft Council Plan 2017-2021.

Discussion The Draft Council Plan 2017-2021 sets the direction for Council for the next year. As Council‟s role is to support the community through leadership and service provision, it is ultimately a plan for the community.

1 Council Plan The Council Plan was developed with a strong understanding of the key physical and strategic issues facing Council fulfilling its role of fostering future growth and development for the Municipality‟s residents.

It defines the strategies Council will employ in endeavouring to meet these challenges and ensure continued growth and prosperity for the municipality.

For the first time the Draft 2017-2021 Council Plan incorporates the Municipal Public Health and Wellbeing Plan. The integration of the Council Plan and the Municipal Public Health and Wellbeing Plan seeks to put health and wellbeing of our community at the forefront of all strategic decision making.

Council reviewed the Vision and Mission Statement, which has now been updated as follows:

Our Vision – Our communities, our opportunities

Our Mission Statement – We will demonstrate leadership through social responsibility, openness and transparency by actively working with our community to achieve shared goals.

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The 2017-2021 Council Plan is built on four Pillars:

Our Community We value our people and our community, their sense of place, resilience and connectedness and will target our services to meet their needs.

Our Lifestyle We strengthen the underlying community fabric by celebrating and nurturing the culture and heritage which defines our identity.

Our Economy We enhance our community‟s prosperity through encouraging sustainable growth.

Our Environment We value our natural and built environment and want to manage, enhance and protect it, now and for future generations.

Underlying these four pillars is the foundation of „Our Organisation‟.

Our Organisation Our Council is open, fair and honest, engaging with the community to provide leadership and supporting our community through efficient and effective service provision.

2 Strategic Resource Plan (SRP) The SRP is a rolling plan of at least four years and forms part of the Council Plan. The Plan outlines the resources that Council requires to achieve the objectives described in the Council plan, and includes the standard statements as prescribed by the regulation to outline the financial and non- financial resources required.

The SRP has been developed to assist Council in adopting a budget within a longer term prudent financial framework.

The key objective of this plan is financial sustainability in the medium to long term, whilst still achieving the Council‟s strategic objectives in the Council Plan.

The key financial policies contained in the Strategic Resource Plan are supported in the separate sections of the SRP document included in the Council Plan.

Council has developed these in the context of the long term financial sustainability of the municipality and in assisting frame the 2017/18 Budget.

POTENTIAL IMPLICATIONS ARISING FROM THIS ISSUE

Council plan reference 5.1 Good Governance through leadership 5.2 Services and infrastructure that meets the municipality‟s existing and future needs 5.5 Sustainable, long term financial management

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Financial and resource implications The implications of the Council Plan 2017-2021 have been considered in the 2017/18 Budget, and the Strategic Resource Plan.

Risk implications The primary objective of Council is to endeavour to achieve the best outcomes for the local community having regard to the long term and cumulative effects of decisions. The proposed Council Plan and Strategic Resource Plan manages the financial risks faced by Council, ensuring that decisions are made and actions taken having regard to their financial effects on future generations.

Statutory Implications In accordance with Section 125 of the Local Government Act 1989 Council must consider whether the current Council Plan requires any adjustment in respect to the remaining period of the Council Plan at least once in each financial year.

Community Implications It is expected the community will benefit from activities and initiatives funded in the Council Plan 2017-2021.

Environmental Implications Environmental, social and economic impacts of the Council Plan 2017-2021 have been considered in the development of a balanced future plan.

Internal/external consultation Internal - Councillors, Executive Leadership Group and Management Group External – four Community Drop in BBQ Information Sessions were held in Lake Bolac, Moyston, Ararat (Tuesday 23 May 2017) and Elmhurst (Friday 26 May 2017).

Options Having prepared the Draft Council Plan 2017-2021 and received and considered the submissions from the community Council must now consider adopting the Council Plan.

Council has two options: 1. Adopt the Draft Council Plan as presented. 2. Amend the Draft Council Plan.

Attachments The Draft Council Plan 2017-2021 is included as Attachment 7.1.4.

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Conclusion There remain a number of strategic challenges ahead, including the renewal of Council‟s asset base, the continuation of an appropriate range and level of services, the maintenance of a sound financial position and the protection of our natural environment.

The pillars, key strategies, activities and initiatives in the Council Plan aim to meet these needs and continue to deliver on Council‟s vision, mission and values.

Recommendation That Council: 1 Having considered the Draft Council Plan 2017-2021 incorporating the Strategic Resource Plan and having given public notice, resolve to adopt the Draft Council Plan 2017-2021 incorporating the Strategic Resource Plan; and 2 Note the submissions received under Section 223 and notify the persons who have made a separate submission of the decision and the reasons for that decision.

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ITEM 8.1.1 BUSINESS ARISING 13039071 CORPORATE STRATEGY, RISK AND GOVERNANCE

Council plan reference 5.1 Good governance through leadership

Introduction Information only item.

Discussion Please note the following schedule listing actions taken on the resolutions from the last Council Meeting and outstanding items from previous meetings.

Officer’s Declaration of Interest Under Section 80C of the Local Government Act 1989 officers providing advice to Council must disclose any interests, including the type of interest.

No person involved in the preparation of this report has a direct or indirect interest requiring disclosure.

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Attachments There are no attachments relating to this item.

Recommendation That the Business Arising Report be received.

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ITEM 8.1.2 COUNCIL COMMITTEES 13039075 CORPORATE STRATEGY, RISK AND GOVERNANCE

Council plan reference 5.1 Good governance through leadership

Introduction Information only item.

This report contains the records of Council Committee meetings minutes received since the last Council Meeting.

Committees Councillor Current meeting Next scheduled representative (as presented) meeting/s Council Committees Ararat Bypass Advisory Committee Cr Hooper and Cr - September 2017 McLean (date to be confirmed) Ararat Regional Art Gallery Advisory Cr Armstrong 18 July 2017 12 September 2017 Committee Audit Committee Mayor and Audit Committee Report presented Cr McLean separately. Community Engagement Advisory Cr Armstrong and Cr 27 July 2017 To be advised Committee Pettman (Minutes to be presented to the September 2017 Council Meeting) Community Road Safety Steering Cr Allgood - Yearly in Committee August/September Early Years Strategic Planning Advisory Cr Armstrong 13 July 2017 To be advised Group 4 August 2017 (Minutes to be presented to the September 2017 Council Meeting) Economic Strategy Advisory Committee Cr Allgood, Cr Ford - September 2017 and Cr Hooper (date to be confirmed) Environmental Sustainability Advisory Cr Pettman - To be advised Group Future of Agriculture Advisory Group Cr Armstrong and Cr - September 2017 (also known as Ararat Rural City Hooper (date to be Council Drought Working Group) confirmed) Health Promoting Leadership Advisory Cr Pettman - 9 August 2017 Group Workshop (also known as Ararat Prevention Leadership Group) Municipal Emergency Management Cr Beales 9 August 2017 8 November 2017 Planning Committee (Minutes to be Page 34

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Committees Councillor Current meeting Next scheduled representative (as presented) meeting/s presented to the September 2017 Council Meeting)

Officer’s Declaration of Interest Under Section 80C of the Local Government Act 1989 officers providing advice to Council must disclose any interests, including the type of interest.

No person involved in the preparation of this report has a direct or indirect interest requiring disclosure.

Attachments Further information regarding this item is provided in Attachment 7.1.2.

Recommendation That the Council Committees Report be received.

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ITEM 8.1.3 ASSEMBLY OF COUNCILLORS 13039074 CORPORATE STRATEGY, RISK AND GOVERNANCE

Council plan reference 5.1 Good governance through leadership

Introduction Information only item.

The Local Government Act 1989 (Section 80A) requires that the record of an assembly of Councillors is to be reported to the next practicable Council meeting and be included in the minutes of that meeting.

Discussion The following records of meetings of the Assembly of Councillors since the last Council Meeting are attached. Note: Any disclosures of interest, relevant to these items, are recorded in the Assembly of Councillors record.

1 Assembly of Councillors held on 18 July 2017 Ararat Regional Art Gallery Advisory Committee; 2 Assembly of Councillors held on 25 July 2017; 3 Assembly of Councillors held on 1 August 2017; 4 Assembly of Councillors held on 8 August 2017 Ararat Arts Precinct Site Visit; 5 Assembly of Councillors held on 8 August 2017; and 6 Assembly of Councillors held on 8 August 2017 Community Grants Cheque Presentation.

Officer’s Declaration of Interest Under Section 80C of the Local Government Act 1989 officers providing advice to Council must disclose any interests, including the type of interest.

No person involved in the preparation of this report has a direct or indirect interest requiring disclosure.

Attachments The six Assembly of Councillor records listed above are provided in Attachment 7.1.3.

Recommendation That the Assembly of Councillors Reports be received.

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ITEM 8.1.4 GRANT APPLICATIONS 13039073 CORPORATE STRATEGY, RISK AND GOVERNANCE

Council plan reference 1.1 Assist communities to develop and prosper

Introduction Information item only.

Discussion Please note the following schedule updating grant applications.

Officer’s Declaration of Interest Under Section 80C of the Local Government Act 1989 officers providing advice to Council must disclose any interests, including the type of interest.

No person involved in the preparation of this report has a direct or indirect interest requiring disclosure.

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Attachments There are no attachments relating to this item.

Recommendation That the Grant Applications Report be received.

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ITEM 8.1.5 COUNCILLORS EXPENSES 15065324 CORPORATE STRATEGY, RISK AND GOVERNANCE

Council plan reference 5.1 Good governance through leadership

Introduction Council resolved at the 21 July 2015 Council Meeting to publish, at each Council Meeting, the monthly expenditure and year to date amounts of Councillors Expenses, which will include accommodation, meals, mileage allowance, training and development, conferences and communication.

Discussion To assist Councillors in meeting their obligations, they are provided with general support such as mobile phones, computers and reimbursement of official travel and meal costs.

The following graph and table outlines the Councillors expenses up until 8 August 2017.

Officer’s Declaration of Interest Under Section 80C of the Local Government Act 1989 officers providing advice to Council must disclose any interests, including the type of interest.

No person involved in the preparation of this report has a direct or indirect interest requiring disclosure.

Attachments There are no attachments relating to this item.

Councillors Expenses to 8 August 2017 $300.00 $250.00 $200.00 $150.00 $100.00 Jul/Aug 17 Y-T-D $50.00 $-

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Recommendation That the Councillors Expenses Report be received.

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ITEM 8.2.1 BUILDING APPROVALS 13038442 PLANNING AND PUBLIC HEALTH

Council plan reference 3.4 Effective and efficient land use planning and building controls.

Introduction Information only item.

Discussion This report outlines the monthly building permit approvals issued by Ararat Rural City Council and by private building surveyors for building works within Ararat Rural City for the month of July 2017.

Approvals by Ararat Rural City Municipal Building Surveyor Permit Application Approval Nature of No. Date Date Building Address Works Use of Building 2 Moyston-Great Western Road, 171474/0 25/07/2017 25/07/2017 Moyston Addition Other 106 High Street, 171476/0 5/06/2017 3/07/2017 Ararat Addition Shed 77 Lot 3, Frontage, 171478/0 13/06/2017 11/07/2017 Lake Bolac New Building Shed Addition of 76 Old Brewery Road, verandah carport Verandah and 171479/0 31/05/2017 1/07/2017 Armstrong and decking Carport 81 Lot 5, Churchill Attach verandah 171480/0 2/06/2017 12/07/2017 Avenue, Ararat to dwelling Verandah 59 View Point Street, 171482/0 19/06/2017 3/07/2017 Ararat Reblocking Dwelling 6017 Pyrenees Detached Car 171483/0 5/06/2017 11/07/2017 Highway, Ararat New Building Shed 9 Lot 5, Bailey Lane, 171484/0 20/06/2017 19/07/2017 Ararat New Building Dwelling 9-29 Girdlestone 171488/0 12/07/2017 17/07/2017 Street, Ararat New Building Storage Area Garage (not including floor 171489/0 19/06/2017 13/07/2017 6 Smith Street, Ararat slab) Garage 1 Lot 1, View Point 171490/0 19/06/2017 25/07/2017 Street, Ararat New Building Shed 86 Lot 5, Picnic Road, 171491/0 19/06/2017 17/07/2017 Ararat New Building Shed 16 Lot 1, Leatherwood Drive, 171493/0 27/06/2017 31/07/2017 Ararat New Building Shed Addition of 4 Lot 1, Churchill verandah / Verandah, Patio / 171494/0 6/07/2017 17/07/2017 Avenue, Ararat pergola Pergola Page 43

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Permit Application Approval Nature of No. Date Date Building Address Works Use of Building 3 Lot 1, Wileman 171497/0 18/07/2017 26/07/2017 Street, Willaura New Building Shed Lot 3, Picnic Road , 171498/0 26/07/2017 31/07/2017 Ararat New Building Shed 93 Barkly Street, Demolition, 171460/1 14/04/2017 24/04/2017 Ararat New Building Assembly Building 93 Barkly Street, Extension, Internal Structural 171460/2 18/04/2017 25/05/2017 Ararat Alteration & Services 2079 Pomonal Road, Cellar Door & 161429/2 27/02/2017 28/04/2017 Pomonal New Building Function Room

TOTAL VALUE $ 7,636,277.00

Note: This total includes 3 permits issued in April and May 2017 previously not reported on.

Approvals by private surveyors – July 2017 Private Surveyor Approvals Permit No. Date Date Building Address Description of Surveyor Received Approved Building Works or by Use of Building Council 20170154/0 06/07/2017 06/07/2017 3201 Mortlake - Ararat Farm Machinery Adam McCosh Rd Woorndoo VIC 3272 Storage Shed 20162009/0 20/09/2016 19/09/2016 73 Elder Road, Streatham Swimming pool & Ian Welch VIC 3351 safety barrier 20170154/0 06/07/2017 06/07/2017 3201 Mortlake-Ararat Farm Machinery Coast to Coast Road, Woorndoo Storage Shed Building Approvals 20170417 18/07/2017 17/07/2017 Lot 9 / 34 Jengarla New Construction of Daville Building Court, Ararat dwelling & garage Surveying 11979 24/07/2017 17/07/2017 1/9 Tobin Street, Ararat Alterations to Daville Building dwelling (mobility Surveying modifications) 20170102 24/07/2017 24/07/2017 100 Rundell Street, Construction of Lighthouse Ararat Free Standing Shed Building Permits 15255/008376/2 31/07/2017 27/07/2017 300 Barkly Street, Ararat Marian College BSA Building Workshop: Change of Surveyors Use

TOTAL VALUE $ 601,041.00

Impact on Value-Added From a direct increase in output of $8,237,318 the corresponding increase in direct value-added is estimated at $2,347,047. From this direct expansion in the economy, flow-on industrial effects in terms of local purchases of goods and services are anticipated, and it is estimated that these indirect impacts would result in a further increase to value-added of $1,608,477. This represents a Type 1 Value-added multiplier of 1.685.

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The increase in direct and indirect output and the corresponding boost to jobs in the economy are expected to result in an increase in the wages and salaries paid to employees. A proportion of these wages and salaries are typically spent on consumption and a proportion of this expenditure is captured in the local economy. The consumption effects under this scenario are expected to further boost value-added by $938,175.

Total value-added, including all direct, industrial and consumption effects is estimated to increase by up to $4,893,700. This represents a Type 2 Value-added multiplier of 2.085.

Officer’s Declaration of Interest Under Section 80C of the Local Government Act 1989 officers providing advice to Council must disclose any interests, including the type of interest.

No person involved in the preparation of this report has a direct or indirect interest requiring disclosure.

Attachments There are no attachments relating to this item.

Recommendation That the Building Approvals Report be received.

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ITEM 8.2.2 PLANNING MATTERS APPROVED UNDER DELEGATION PLANNING PERMITS AND CERTIFICATION OF SUBDIVISION PLANS 13038445 PLANNING AND PUBLIC HEALTH

Council plan reference 3.4 Effective and efficient land use planning and building controls.

Introduction Information only item.

Discussion Planning permits, certification of subdivision plans and liquor license applications are approved under delegated authority by relevant Council officers each month, where possible. This report outlines the various approvals for Council‟s information.

Planning permit approvals under delegated authority.

July 2017 ARARAT PLANNING SCHEME Application Date Applicant Location Proposed Use of Date of No. Lodged Development Delegated Approval 2085 10/05/2017 Roy Costa 247 Barkly Street, Use and 14/07/2017 Planning & Ararat being Crown Development for a Extension of Developme Allotment 20 & 1, Service Station, Time nt Section 6, Township Business Delegate & Parish of Ararat Identification Signage, Joel Hastings Car Parking Dispensation 2418 09/09/2014 Robin Baird Street, Ararat Place of Worship 17/07/2017 Barber being CA 6A SEC (Mosque) Extension of 50 Township & Time Parish of Ararat Delegate Joel Hastings 2643 17/01/2017 Jamie Lind 158 High Street, Keeping animal 17/07/2017 Ararat being CA 11 associated with Delegate SEC 15 & L1 mobile zoo Joel Hastings TP405534 Township & Parish of Ararat 2645 10/03/2017 Brian 301 Barkly Street, Construction of two 10/07/2017 Milosevic Ararat being Crown (2) dwellings, Delegate Allotment 19, Creation of access to Neil Manning Section 12, Road Zone and 2 Lot Township & Parish Subdivision of Ararat 2646 09/02/2017 Hotondo 18 Barkly Street Construction of Two 10/07/2017 Homes West, Ararat (2) Dwellings Delegate Page 46

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ARARAT PLANNING SCHEME Application Date Applicant Location Proposed Use of Date of No. Lodged Development Delegated Approval Being CA 2 SEC H, Neil Manning Township & Parish of Ararat 2654 15/03/2017 Oliver 89 – 91 Moore Business 10/07/2017 Meehan, Street, Ararat being Identification Signage Delegate Oxandra Lot 1 & 2 TP Neil Manning Child Care 237855E & Lot 1 & P/L as 2 TP 411102N, trustee Township & Parish of Ararat 2665 08/05/2017 NR Links 49 Alfred Street, Construction of an 13/06/2017 Planning Ararat being L4 industrial building Delegate Pty Ltd PS531415 Township Joel Hastings & Parish of Ararat 2666 17/05/2017 Maroona Andrews Lane, Removal of 17/07/2017 Wind Farm Maroona being Lot Vegetation Delegate Pty Ltd 1 PS412169, Parish Neil Manning of Kiora 2668 26/05/2017 Steven 1 Surface Hill Court, Construction of 13/06/2017 Heard Ararat being Lot 1 Storage Shed Delegate PS412172, Parish of Joel Hastings Ararat 2670 09/06/2017 Biosis Pty 132 Warrak Road, Native Vegetation 12/07/2017 Ltd Ararat being CA 15 Removal Delegate SEC B1 Township Neil Manning & Parish of Ararat 2673 30/06/2017 Bridget 96 Barkly Street, External Painting and 13/07/2017 Zuin Ararat being Crown Business Delegate Allotment 8, Section Identification Signage Joel Hastings B, Township & Parish of Ararat

VCAT Application Applicant Location Proposed Use of Status No. Development Nil

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Certification of subdivision plans under delegated authority.

June 2017 CERTIFICATION OF SUBDIVISION PLAN Application Date Applicant Location Procedure Date of No. Lodged Decision S01144 12/05/2016 Ararat Survey 73 Elizabeth Street, Certification of Plan 17/07/2017 Pty Ltd Ararat, being Lot 2 of Subdivision in Delegate LP 209353, relation to Neil Manning Township & Parish PS741988K of Ararat S01145 18/05/2016 Ferguson Perry 100 Rundell Street, Certification of Plan 17/07/2017 Surveying Pty Ararat being CA 17 of Subdivision in Delegate Ltd SEC 83, Township relation to Joel Hastings & Parish of Ararat PS746695Y S01153 27/01/2016 Ferguson Perry 93 Pomonal East Certification of Plan 18/07/2017 Surveying Pty Road, Pomonal of Subdivision in Delegate Ltd relation to Joel Hastings PS802640R

Liquor License Applications

LIQUOR LICENCING COMMISSION Applicant Location Application Consent Nil

Officer’s Declaration of Interest Under Section 80C of the Local Government Act 1989 officers providing advice to Council must disclose any interests, including the type of interest.

No person involved in the preparation of this report has a direct or indirect interest requiring disclosure.

Attachments There are no attachments relating to this item.

Recommendation That the Building Planning Matters Approved under Delegation – Planning Permits and Certification of Subdivision Plans and Liquor License Applications be received.

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ITEM 8.2.3 GREEN WASTE AT ARARAT TRANSFER STATIONS AND KERBSIDE SERVICE 17086466 PLANNING AND PUBLIC HEALTH

Council plan reference 4.2 Effective management of municipal waste and sage and effective disposal of domestic wastewater/stormwater.

Introduction The disposal, reuse and cost of green waste collection and removal, across the 8 Ararat Rural City Council transfer stations is a significant issue; one which is not, currently, easily solved. This report provides a brief outline of current practice and future prospects.

Discussion Green waste is currently collected at all 8 transfer stations across the municipality.

At Ararat transfer station the stockpile has historically been shredded, by an external contractor, and left on site for use and selling to the public, this year, the 4000m³ stockpile was taken, from site, un- shredded by an external contractor.

Council provides the community with free waste vouchers between November and January as a hard waste collection service, and to assist with clean-up of their properties in preparation for fire season. This service has experienced increase in usage in the past 5 years, with an uptake over the 2016/2017 of 1400 vouchers. This valuable service, has contributed to the increased volumes of green waste stockpiled at the 8 transfer stations.

Unfortunately, a solution to the removal or reuse of the green waste stockpiles at the 7 rural sites has not been easily achieved due to:  green waste was traditionally burnt (now disallowed under EPA legislation)  volumes are too low to engage external contractor to shred  volumes are too high for our depot staff to shred  site accessibility is limited to allow shredding machinery entry to allow shredding to occur.

The green waste issue is not solely an issue for Ararat alone, many other Councils across the state, and Australia, also have this problem.

Our community has indicated a want for green waste collection, however without an end-user it is not viable for Council to consider a service. Pyrenees and Ballarat, offer kerbside green waste collection to residents, but have an end user for re-processing. In order for Ararat to consider kerbside green waste collection, and to provide another solution to re-processing of the transfer station stockpiles, there would need to be an end-processing service available that was financially viable, particularly in relation to transportation costs.

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Ararat Rural City Council, together with other councils, has raised the issue with the Grampians Regional Waste and Resource Recovery Group which is seeking a regional solution. However, at this stage, there is no ready solution.

Free Waste Voucher Council provides the community with Free Waste Vouchers from November through to January each year.

The voucher concept came from a call for a hard waste collection. This substitute to a kerbside hard waste collection proved more feasible and financially viable and came into practice some years ago. Since then, the service now incorporates the „Fire Ready‟ promotion of cleaning up around homes – mainly green waste – in preparedness for fire season. The incorporation of this promotion has increased the volumes of green waste stockpiled over those years at all 8 transfer stations, significantly – this year reaching 4000mᵓ.

There have been intermittent increases in usage, across the municipality, since 2011.

It is planned to continue the Free Waste Voucher for the coming 2017/2018 summer season.

Officer’s Declaration of Interest Under Section 80C of the Local Government Act 1989 officers providing advice to Council must disclose any interests, including the type of interest.

No person involved in the preparation of this report has a direct or indirect interest requiring disclosure.

Attachments There are no attachments relating to this item.

Recommendation That the Green Waste at Ararat Rural City Council Transfer Stations and Kerbside Service Report be received.

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ITEM 8.2.4 GLENELG HOPKINS DROUGHT EMPLOYMENT PROGRAM 2016/2017 17086565 PLANNING AND PUBLIC HEALTH COMMUNITY LIFE

Council plan reference 1.1 Work with communities to develop and prosper. 4.4 Protected and enhanced natural environment.

Introduction In November 2015, the Victorian Government committed funding from the Drought Support Fund to establish a Drought Employment Program. The program provides employment opportunities to farmers, farm workers and individuals affected by the most recent drought, to undertake a range of environmental activities in drought affected local government areas.

Additional funding was announced in March 2016. The Ararat Rural City Council and Pyrenees Shire Council were included in this second round, enabling the Glenelg Hopkins Catchment Management Authority (CMA) to provide support through the program. In the spring, drought changed to flood with this program enabling funds to be diverted to flood recovery works.

Discussion In 2016, the Glenelg Hopkins CMA employed two drought crews to provide financial support to those affected by drought and retain skills through work within the community. The crews were based in Hamilton and Ararat (Council‟s depot).

The crews provided employment and training for local residents including farmers and rural workers affected by the drought. The program carried out environmental projects – revegetation, river health protection, weed and pest animal control works, fencing and maintenance of infrastructure across private and public areas.

One of the key components was the building of skills and knowledge for participants that increased the skill base within the community and job prospects at the end of the project. Skills such as:  white card (WorkSafe accreditation)  first aid  chainsaw operation and maintenance  4WD  agricultural chemical users permit  plant identification  electrofishing, fish dissection and biological measurements  mental health awareness training  resume development/job interview techniques/computer training.

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The program saw a partnership with Glenelg Hopkins Catchment Management Authority and Ararat Rural City Council, which provided storage facilities for equipment at Council‟s depot and project support through Council‟s Waste and Sustainability Coordinator and Community Development and Client Services Coordinator.

The program, assisted:  15 community groups  38 land owners (non-flood related)  34 land owners (flood related).

Breakdown of outputs for the Ararat Rural City region:  15.78ha revegetation – 9 land owners  9.24ha of non-woody weed control (7 sites mostly Council)  31ha of woody weed control (5 sites, 2 Council)  21.65km fencing (17 sites for 15 land managers)  media coverage – 23 articles, 19 Facebook posts (302 likes), 3 radio interviews, 4 videos.

Throughout the course of the program there were 225 crew days spent assisting various community groups. All tools and materials were sourced locally from local suppliers. Participants resided locally. The training was undertaken in western Victoria using local providers.

The program has now come to an end with many of the crew participants gaining other employment as a result, particular the team leader of the Ararat crew who will now manage a 3-year project, again based from Ararat, under the employ of Glenelg Hopkins Catchment Management Authority.

Figure 1 Glenelg Hopkins Drought Crews

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Figure 2 Ararat Rural City Mayor, Paul Hooper, Cr Allgood, Robyn Hemley & Ararat Drought Crew

Figure 3 Location of works undertaken by the CMA Drought Crews

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Officer’s Declaration of Interest Under Section 80C of the Local Government Act 1989 officers providing advice to Council must disclose any interests, including the type of interest.

No person involved in the preparation of this report has a direct or indirect interest requiring disclosure.

Attachments There are no attachments relating to this item.

Recommendation That the Glenelg Hopkins Drought Employment Program 2016/2017 Report be received.

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ITEM 8.2.5 PLANNING AND PUBLIC HEALTH QUARTERLY REPORT 13038446 PLANNING AND PUBLIC HEALTH

Council plan references 3.4 Effective and efficient land use planning and building controls. 1.3 Community Safety. 1.2 Community services that are accessible, inclusive and responsive to the community‟s needs. 4.2 Effective management of municipal waste and safe and effective disposal of domestic wastewater/stormwater. 4.3 Community facilities that are developed and maintained. 4.4 Protected and enhanced natural environment. 4.5 Long-term asset management.

Introduction The Planning and Public Health Department has responsibilities for Statutory and Strategic Planning, Municipal Building Surveyor, Subdivisions, Building Permit, Health and Wellbeing, Wastewater Treatment Permits, Food Premises registration, Sustainability & Waste and a range of other legislative requirements.

The following report aims to update Councillors on the status of activities and actions undertaken by the Planning and Public Health Department for the period May 2017 to July 2017.

BUILDING DEPARTMENT

Major Projects The second stage permit has been issued for the Ararat Arts Precinct redevelopment and this now authorises demolition aspects and structural and service development for the project. Statutory Inspections of the demolition and slab foundation reinforcement have been conducted and approved. The final stage application for the internal fit out is anticipated to be lodged in the next few weeks.

Certificates of occupancy have now been issued for the boning packaging room extension and the development of the new rendering plant at the Ararat Abattoir. The rendering plant was commenced in 2005.

POPE (Place of Public Entertainment) Liaison and planning discussions with proponents for the Hopkins Creek Festival and the Moyston Pitch Music Festival have commenced. There has also been some interest lodged by Earth Core to conduct a festival in the municipality in the near future.

Building Permits Building Permits have been steady over the past month. General enquiries are consistent and it is expected that with warmer/drier weather, building activity will escalate again.

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Building Permits Month May-17 Jun-17 Jul-17 Total Permits Granted 8 11 19 38 Value $114,880 $417,640 $7,636,277 $8,168,797

Note: July total includes 3 permits issued in April & May 2017 previously not reported on.

Building Permits Granted Building Permit Value 20 $9,000,000.00 18 $8,000,000.00 16 $7,000,000.00 14 $6,000,000.00 12 $5,000,000.00 10 $4,000,000.00 8 $3,000,000.00 6 4 $2,000,000.00 2 $1,000,000.00 0 $0.00 May-17 Jun-17 Jul-17 May-17 Jun-17 Jul-17

YTD Building Permits Granted 20 YTD Building Permit Value 18 $9,000,000.00 16 $8,000,000.00 14 $7,000,000.00 12 $6,000,000.00 10 $5,000,000.00 8 $4,000,000.00 6 $3,000,000.00 4 $2,000,000.00 2 $1,000,000.00 0 Jan-17 Feb-17 Mar-17 Apr-17 May-17 Jun-17 Jul-17 $0.00 Jan-17 Feb-17 Mar-17 Apr-17 May-17 Jun-17 Jul-17

Swimming Pools (existing pools) Month May 2017 June 2017 July 2017 Total Inspections 0 0 10 10

Occupancy Permit for a Place of Public Entertainment (POPE) Month May 2017 June 2017 July 2017 Total Permits Granted 1 0 0 1

Building Notice and Order Register 1 Minor Works Order, 1 Building Notice and 1 Building Order were issued in this quarter.

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PLANNING DEPARTMENT

Statutory Planning Statutory Planning continues to respond to a range of planning enquiries, enforcement issues, and permit applications across the municipality, including changes of use and extensions of existing use, subdivisions, buildings and works, liquor licensing and signage.

The total number of permits issued for the May 2017 - July 2017 period is 29 permits, with 22 permit applications received during this three-month period.

Permit applications received during this quarter include several multi dwelling developments, developments to facilitate the 20 bed upgrade at the Ararat Prison, signage as well as residential and commercial subdivisions. The total estimated cost of works for permits issued this financial year is $ 8,966,883.

Permits Planning permits, certification of subdivision plans and liquor license applications are approved under delegated authority by relevant Council officers each month, where possible. This report outlines the various approvals for Council‟s information.

Planning Permits Month May-17 Jun-17 Jul-17 Total Permits Granted 13 5 11 29

Planning Permits Granted YTD Planning Permits Granted 14 14

12 12

10 10

8 8

6 6

4 4

2 2

0 0 May-17 Jun-17 Jul-17 Jan-17 Feb-17 Mar-17 Apr-17 May-17 Jun-17 Jul-17

Subdivision Services Month May-17 Jun-17 Jul-17 Total Permits 1 0 3 4 Lots 2 0 6 8

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Subdivision Permits Granted Subdivision Lots 3.5 7

3 6

2.5 5

2 4

1.5 3

1 2

0.5 1

0 0 May-17 Jun-17 Jul-17 May-17 Jun-17 Jul-17

YTD Subdivision Permits Granted YTD Subdivision Lots 3.5 7

3 6

2.5 5

2 4

1.5 3

1 2

0.5 1

0 0 Jan-17 Feb-17 Mar-17 Apr-17 May-17 Jun-17 Jul-17 Jan-17 Feb-17 Mar-17 Apr-17 May-17 Jun-17 Jul-17

Section 29A Demolition Requests Month May 2017 June 2017 July 2017 Total Permits 0 1 0 1

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STRATEGIC PLANNING The strategic planning programme currently involves a range of studies, amendments and investigations to guide current and future development including the following studies:

Ararat Bypass VicRoads have sought community feedback on concept designs for an Ararat bypass at a drop-in session earlier this month. The sessions focused on access and connections with the Pyrenees Highway and the Western Highway and identified a number of options.

It was a good opportunity to show people the designs and work with them to develop plans, which will ultimately help determine final routes for consideration.

The route presented takes off east of Ararat skirting around Greenhill Lake and follows New Year‟s Day Road to the north and coming back into the Western Highway around the Ararat Hills State Park to the west. A complex mix of interchange options have also be identified providing full access have been provided for feedback from landholders and the community. Council have also undertaken small workshop to ascertain the impact on the future development of the township and local roads and will be providing this feedback directly to VicRoads.

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VicRoads will consolidating this feedback and undertaking further flora and fauna studies, heritage assessments, etc before presenting a preferred route back to the community later this year.

Maroona Wind Farm Ararat Rural City Council has recently been notified of a proposed three turbine wind energy facility in Maroona, which will commence construction in August 2017. Future Energy Pty Ltd is the proponent for the project, which is located approximately 2 km south of Andrews Lane and has been approved by the Minister for Planning.

Construction liaison meetings have been scheduled for the duration of the project to assist with any planning, transport and communications issues during construction, which is currently scheduled for completion in December 2017.

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Ararat Rail Precinct Master Plan Ararat Railway Station is a major public transport hub for Western Victoria providing a passenger rail service to Ballarat and Melbourne, and bus service connections to Stawell, Horsham, Hamilton and the Wimmera. The return of Passenger Rail over 10 years ago has been a resounding success with current parking at capacity and the State Government recently announcing an additional 10 weekly services which is likely to increase demand on the precinct. The precinct is surrounded by mix of commercial, residential and public uses and there is an opportunity to grow and develop the precinct to better serve its role as a transport hub

The Victorian Planning Authority has established the Streamlining for Growth Program, which provides support and capacity building initiatives for Councils in regional Victoria and metropolitan Melbourne. A grant application has been made to develop a strategic master plan to guide growth, identify potential uses, explore commercial and residential activity, expand parking capacity, identify pedestrian links and provide design guidance for the precinct.

The Grampians Region Cycling and Trails Master Plan will explore the potential for the Grampians region to be a premier tourism destination for cycling and trail related experiences The Project is supported by 11 Local Government Authorities and has been funded by Regional Development Victoria and Economic Development, Jobs, Transport and Resources with the support of regional tourism boards and the Wimmera Development Association as the lead agency and project co-ordinator.

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A background report has been developed for the Grampians region, which has identified a range of cycling and trail improvements, including new trails, upgrades to existing trails and on-road cycling events.

This information will be used for stakeholder meetings with Council, community groups and tourism and businesses to be held on 17 August 2017 in Ararat.

Strategic Planning Projects There are a number of other strategic planning projects in development including: Ararat Bypass Ararat Flood Study Buangor Township Plan Rural Ararat Heritage Study Ararat Freight and Logistics Study

Major Projects Officers have also been liaising with proponents on a number of projects including: East Grampians Water Supply Project VicRoads – Western Highway Duplication Ararat Arts Precinct Redevelopment Grampians Cycling and Trails Master Plan Green Hill Lake Estate Grampians Peak Trail.

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HEALTH DEPARTMENT

Septic Tank Permits Month May 2017 June 2017 July 2017 Total Permits Granted 2 0 0 2 Certificates to Use 1 0 3 4 Inspections 4 3 4 11

Registered Premises Month May 2017 June 2017 July 2017 Total Inspections 10 13 5 28 Conducted Food Sampling 0 12 0 12 Food Sampling 100% - - 100% Compliance Rate (1 = marginal)

Food/Health Act

Premises Activity Premises Name Address Registration Type Category Activity Pyrenees Caravan 6003 Pyrenees Transfer Residential Tenancies Caravan Park Park Hwy, Ararat 2/5/2017 Vines Café Barkly Street, Transfer Food Café Ararat 10/5/2017 La Beaute Parlour 171 Barkly St, New Health Beauty Ararat 15/5/2017 Kerry‟s Café now Barkly St, Transfer Food Cafe SEDE Cafe Ararat 30/6/2017 Village Early 17 Wilson Class 1 Child Care New Food Education Ararat Street, Ararat Centre 6/7/2017 Fuel It Up 20 McNeil Mobile Food Closed Food Street, Ararat Operator 10/7/2017

Tobacco Education and Enforcement Council currently has a funding agreement with the Municipal Association of Victoria (MAV)to provide specific education and enforcement activity. In June 2017 Council undertook the third of three rounds of test purchasing of cigarettes using a minor at tobacco retailers in the municipality. There were no sales recorded.

Activity May June July Total Education Visits 11 5 22 38 Sales to Minors – no. of retailers tested 0 1 0 1 „No Sales‟ compliance rate - 100% - 100%

The new tobacco reforms were introduced on 1 August 2017, which now bans smoking in outdoor dining areas. Training regarding the reforms was attended by Council‟s Environmental Health Officer and Local Laws Officers in June 2017. The Local Laws Officers have now been appointed inspectors under the Tobacco Act 1987 with powers of enforcement limited to the smoking ban in outdoor dining areas at food fairs and organised events. Page 63

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Council was successful with an application for a grant and received $6,270 to support the implementation of the new reforms such as communication and education with stakeholders. Visits have been conducted at most of the food premises where outside dining and/or drinking occur with information packages and approved signage provided to 17 premises.

The annual report has been completed and submitted to the MAV which details our compliance with the service agreement for the past year.

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WASTE MANAGEMENT SERVICES Council‟s kerbside waste and recycling collection services continue to be provided by Wheelie Waste Pty Ltd.

Total kerbside collections accumulated for the months of May/June (as at publication contractor had not supplied July figures) were 580.43 tonne. Of this, 77% (~449.12 tonne) has been sent to landfill and 23% (~131.31 tonne) was recycling diverted from landfill.

Kerbside Collection 250.00 Diversion of Waste from Landfill - Recycling Percentage of Total Waste 200.00 Kerbside 23% 150.00 Collection Waste 100.00 Kerbside Waste Collection Recycling 50.00 Recycle 77% 0.00 May Jun Jul

Customer Requests During Feb to April 2017, Council received 177 waste related requests from the community in relation to missed bin collections, new bin requests and damaged bins, with increases appearing in June (missed bins), July (new bins) and July (damaged bins).

Missed Bin Requests New Bin Requests Damaged Bin Requests 30 10 Requests 20 60 Requests 40 Requests 5 10 20 0 0

0

Jun July

May May Jun July

Waste Management Service Review Consultant, David Eltringham has been working with Executive Manager Planning and Public Health, Neil Manning and Waste and Sustainability Officer, Deidre Andrews concerning the waste services in Ararat Rural City Council. The review is concentrating on the transfer stations, un- licensed landfills, site layout, rationalisation and infrastructure as well as the current contracted services. Currently a 5-year plan and Waste Strategy are being developed.

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Joint Council Super Resource Recovery Centre Feasibility Study This joint project, between Northern Grampians Shire and Ararat Rural City Councils and funded by the Victorian Government has reached the stage of tender procurement, with the accepted contractor to conduct a feasibility study based on:  site – layout, environmental issues, proximity to communities, planning scheme  infrastructure  transport routes/infrastructure  facilities – drumMuster, e-waste, scrap metal, green waste, re-use/re-sale shed, café etc.

WASTE AND SUSTAINABILITY

Bioenergy Forum, Ararat, September 2017 Cultivate Agribusiness Central Highlands Inc. in conjunction with the Victorian Bioenergy Network (VBN) will be staging the Victorian Bioenergy Forum and Tour 2017 on 11 and 12 September 2017 at Alexandra Oval Community Centre, Ararat.

With fossil fuel prices predicted to increase rapidly in coming years, especially gas, many community groups, individuals and industry are looking for ways to decrease their costs and carbon footprint. The Grampians region has large volumes of biomass available and is well suited to bioenergy production. Bioenergy has the potential to create renewable energy, waste management options and jobs, (generally more than any other renewable energy source) as well as building more resilient, diverse and competitive regional industries.

This two day Forum will; 1 Promote bioenergy and increase industries and the community‟s understanding of the various opportunities for producing renewable energy from biomass 2 Share information on bioenergy developments and provide networking opportunities across industry, technology providers, government and other bioenergy stakeholders 3 Provide an opportunity for participants to begin developing their own bioenergy proposal with assistance from forum presenters in a workshop environment.

Not only will this event provide the latest information and advances in bioenergy but it will have significant economic flow on effects for the local economy through accommodation and use of other local goods and services in Ararat.

Council‟s Waste and Sustainability and Economic Development departments will be participating in and sponsoring the event.

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SUSTAINABILITY

Solar Savers EnviroGroup were appointed as installers for the project (MAV Procurement conducted the tender process). EnviroGroup have been conducting on-site quotes. At this stage Ararat have:  2 signed contracts agreed to with householders  4 more households considering contracts  5 households in the process of receiving a quote.

Roadside Pest Plant and Animal Control Works 2017 sees the end of the most recent 2-year round of funding for the Roadside Pest Plant and Animal Control Works.

Project Scope  Contribute to the Council‟s ongoing roadside weed and rabbit management program and complement past investments made by Ararat Rural City Council enabled through State Government initiative funding.  Assist with preventing the spread and introduction of invasive plant and animal species across the Shire and the region as a whole. Ararat Rural City Council‟s overall roadside weed and rabbit management objective is the effective and proactive management of invasive species on Council managed roadsides across the municipality. Investment of funds will be aligned to: 1 Treatment for the eradication of Regionally Prohibited Weed infestations. 2 Treatment for the containment or reduction in area infestations of Regionally Controlled Weeds and Rabbits – which will also be aligned to DEDJTR weed and rabbit compliance project areas. 3 Supporting community group investment in weed and pest control projects – Landcare 4 Contributing to other previous investment in the control of Regionally Controlled and Regionally Prohibited Weeds and rabbits. 5 Protect identified assets such as significant roadside vegetation under threat from weed invasion. 6 Addressing other roadside declared noxious weed infestations of concern to the community. As at June 2017, 4,280km of Ararat Rural City Council area has been assessed and controlled for weeds, with 155km rabbit entrance control works conducted across the municipality.

Council‟s depot staff also conducted gorse removal, as part of their drain clearance under the flood recovery and capital works program.

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Target weed species covered in this area, over this period, were:  Blackberry  Sweet Briar  Amsinckia  English/Cape Broom  Paterson‟s Curse  Gorse  African Box Thorn  Horehound  St John‟s Wort  Flax-leaf Broom  Bridal Creeper  One-leaf Cape Tulip  Serrated Tussock  In addition other weeds of significance were targeting within the scope of funding allowance and encroaching threat:  Fennel  European rabbit It is estimated that Council will receive additional funding, as part of Drought Funding and funding under the Roadside Pest Plants and Animals Control Fund into the future.

Recommendation That the Planning and Public Health Quarterly Report be received.

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9 – SECTION 86 COMMITTEES

ITEM 9.1.1 SECTION 86 COMMITTEES OF MANAGEMENT 13039110/17086829 CORPORATE STRATEGY, RISK AND GOVERNANCE

Introduction Section 86 Special Committees are established to assist Council with executing specific functions or duties. By instrument of delegation, Council has delegated to the Special Committees such functions and powers of the Council that it deems appropriate, utilising provisions of the Local Government Act 1989.

Discussion Section 86 Special Committees are required to report to Council at intervals determined by the Council.

A review of the process of receiving and presenting Section 86 Committees minutes is currently being carried out.

Summary of Committee Meetings The following table updates Council on the meetings held by Council‟s Section 86 Committees since the last Council Meeting.

Please note that due to the timing of meetings some minutes may not have been confirmed at the time they have been presented to Council.

Special Committee Councillor Current meeting Next proposed Minutes last representative (as presented) meeting/s presented to Council Alexandra Hall Committee of Cr Allgood - 4 May 2017 29 June 2017 Management 29 June 2017 Buangor Community Sports Cr Hooper - 13 June 2017 9 May 2017 Centre Committee (including Cobb & Co Building) Elmhurst Public Hall Committee Cr Beales 22 June 201715 19 August 201716 13 April 2017

Lake Bolac Complex Committee Cr Beales - Meeting dates 7 June 2017 not provided Lake Bolac Memorial Hall Cr Beales - Meeting dates 30 September Committee not provided 2014 Maroona Recreation Reserve Cr Pettman - Meeting dates 22 August Committee not provided. 2016 Mininera Recreation Reserve Cr Beales - 9 March 2017 20 October Committee 13 July 2017 2016 19 October 2017 AGM Moyston Public Hall Committee Cr Hooper - Meeting dates 29 May 2017 not provided Pomonal Hall & Reserve Cr Hooper - Meetings held 1st 1 March 2017 Committee Wednesday of each month Streatham Memorial Hall Cr Armstrong - Meeting dates 20 May 2016 Committee not provided SMW Community Development - - - - Committee (former Streatham Page 69

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Special Committee Councillor Current meeting Next proposed Minutes last representative (as presented) meeting/s presented to Council Primary School) Tatyoon Hall and Recreation Cr Beales - Meeting dates 20 March 2017 Reserve Committee not provided 4 April 2017 Warrak Public Hall Committee Cr Allgood - 3 October 2017 4 July 2017 2 January 2018 3 April 2018 3 July 2018 Westmere Progress Association Cr Armstrong - Meeting dates 17 October Committee (Westmere Hall and not provided 2015 Recreation Reserve) Wickliffe Action Group Wickliffe Cr McLean - Advised no - Common Committee formal meetings held Wickliffe Recreation Reserve Cr McLean - Meeting dates 26 June 2012 Committee not provided Willaura Golf Club Cr Beales - Meeting dates 13 June 2012 not provided Willaura Memorial Hall Cr Beales - 2 February 2017 1 December 6 April 2017 2016 1 June 2017 3 August 2017 5 October 2017 Willaura Recreation Reserve Cr Pettman - Meeting dates 21 October not provided 2015 Yalla-Y-Poora Community Centre Cr Armstrong - Meeting dates 8 September not provided 2014

POTENTIAL IMPLICATIONS ARISING FROM THIS ISSUE

Council plan reference 1.1 Assist communities to develop and prosper. 5.1 Good governance through leadership

Officer’s Declaration of Interest Under Section 80C of the Local Government Act 1989 officers providing advice to Council must disclose any interests, including the type of interest.

No person involved in the preparation of this report has a direct or indirect interest requiring disclosure.

Financial and resource implications None identified.

Risk implications None identified.

Statutory Implications Council‟s Section 86 Committee Instrument of Delegation states that Committees must “Adhere to the Section 86 Committee Governance Manual (Governance) in relation to all reporting requirements.”

Section 86 Committee Minutes must be forwarded to Council within 14 days after the meeting. Page 70

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Community Implications None identified.

Environmental Implications None identified.

Internal/external consultation None identified.

Attachments One Section 86 Committee has provided minutes, which are included in Agenda Attachment 8.1.1.

Conclusion Under the Local Government Regulations 2004 Part 5, 11(i) requires that minutes from Special Committees of Council are available to the public.

Recommendation That Council receives the Ordinary Meeting minutes of the Elmhurst Public Hall Committee of Management meeting held on 22 June 2017.

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10 - OFFICERS REPORTS

ITEM 10.1.1 WELCOMING CITIES 17086761 CORPORATE STRATEGY, RISK AND GOVERNANCE

Introduction This report outlines the Welcoming Cities Network and the potential of the Ararat Rural City Council signing a statement of commitment to participate in the Network.

Welcoming Cities is an initiative of the Scanlon Foundation and Welcome to Australia. The initiative was launched nationally in March 2016 and seeks to support Local Governments and communities to develop a more cohesive approach to migration and settlement that delivers greater social and economic outcomes for all residents.

Discussion Welcoming Cities is a national network of inclusive, vibrant communities internationally recognized for their ability to foster a sense of belonging and participation.

The Networks ultimate goal is that social cohesion and equitable economic growth would increase and thrive in Australian communities. The Networks means of achieving this is by working with Local Governments, through a multi-sector approach, to ensure that both receiving communities and recently arrived migrants have access and support to engage in ongoing socioeconomic opportunities and community life.

Becoming a Welcoming City broadly involves the following process:

1 Commit to Welcome Formal commitment from Council to participate in the Welcoming Cities network. A sample Commitment Form is attached. 2 Communicate Welcome The development of messaging and communications highlighting unity, shared values, and that diverse voices are listened to and celebrated. 3 Plan for Welcome Council would consider existing policies and practices that embed welcoming and inclusion across all areas. Where appropriate, Council would also identify further cultural diversity and inclusion strategies that value social, economic and civic participation for all people. 4 Build Welcome Council can consider and benchmark their policies and practices against The Australian Standard for Welcoming Cities. This document is still open for public consultation and the Network would value any feedback that Council may be able to provide. 5 Sustain Welcome Reporting and data is captured to track social cohesion and socioeconomic indicators over time. If desired, Council can audit and accredit their policies and practices against The Australian Standard for Welcoming Cities.

The Network are currently in active conversation with more than 45 Local Governments across Australia about becoming members of the network. Key elements of the network include:

 Knowledge sharing

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Supporting local councils and communities to learn from each other and access resources, research, policies, and case studies.  Partnership development Brokering meaningful multi-sector partnerships that foster a sense of belonging and participation for all members of the community.  Celebrating Success Showcasing leading practice through case studies and an award focused on responses by local government and communities to welcoming efforts.  Standard and Accreditation Developing and accrediting The Australian Standard for Welcoming Cities to benchmark policy and practice in cultural diversity and inclusion.

At the Council Meeting held on 21 July 2015, Council resolved to sign the “Refugee Welcome Zone Declaration”. Signing the Refugee Welcome Zone Declaration promotes harmony, social cohesion and respect for human rights in the local community, and demonstrates a strong stance against racism and discrimination.

POTENTIAL IMPLICATIONS ARISING FROM THIS ISSUE

Council plan reference 1.1 Assist communities to develop and prosper 2.1 Community and cultural connectedness 2.3 Advocacy for regional living 3.2 Economic growth within the municipality

Officer’s Declaration of Interest Under Section 80C of the Local Government Act 1989 officers providing advice to Council must disclose any interests, including the type of interest.

No person involved in the preparation of this report has a direct or indirect interest requiring disclosure.

Financial and resource implications The required resources to undertake any work connected with the Welcoming Cities program are covered within the budget processes. Additional resources as required will be sourced through grant providers such as the Victorian Multicultural Commission (VMC). Council commits to send delegate/s to meetings/conferences as agreed to in the Charter.

Risk implications None identified.

Statutory Implications Welcoming Cities Commitments are not required to uphold any statutory responsibilities.

Community Implications There are many economic and social benefits to having a culturally rich and diverse community.

Environmental Implications None identified. Page 73

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Internal/external consultation The Mayor and Interim Chief Executive Officer met with the State Manager – Victoria of Welcoming Cities to discuss the Network.

Options Council could: 1 Sign the commitment to participate in the Welcoming Cities Network. 2 Not sign the commitment to participate in the Welcoming Cities Network.

Attachments Further information regarding this item is provided in Attachment 9.1.1.

Conclusion The initiative will connect communities and facilitate a national network of local government leaders through a dynamic digital presence. In particular the network seeks to address and embrace the challenges and opportunities of migration.

Ararat Rural City Council can support our current and future residents by becoming involved in the Welcoming Cities Network, involvement begins by simply signing a copy of the Commitment to participate in the Welcoming Cities Network, and the form is an attachment to this report.

Recommendation That Council signs the commitment to participate in the Welcoming Cities Network.

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ITEM 10.1.2 ANNUAL REVIEW OF NEIGHBOURHOOD SAFER PLACES - 2017/2018 14055874 CORPORATE STRATEGY, RISK AND GOVERNANCE

Introduction The purpose of this report is to inform Council of the legislative requirements of identifying, designating and assessing Neighbourhood Safer Places (NSP‟s) in accordance with the Country Fire Authority Act 1958.

Discussion The Ararat Rural City Council has six sites designated as Neighbourhood Safer Places (NSP‟s) at Ararat, Elmhurst, Streatham, Lake Bolac, Moyston and Willaura. Legislation provided under the Country Fire Authority Act provides the process and timelines for conducting annual assessment and delegation of NSP‟s.

In accordance with section 50J of the Act, Council conducted a review of each designated NSP prior to the 31 August 2017 and requested the Country Fire Authority (CFA) to assess the NSP in accordance with the Assessment Guideline criteria.

As a result of a recommendation from the Municipal Fire Management Planning Committee and Municipal Emergency Management Committee, the Lake Bolac NSP has been relocated to the area in front of the Lake Bolac Playground and Comfort Station.

The CFA have found the six sites to meet the assessment guidelines, with three rural NSP‟s at Willaura, Streatham and Moyston requiring prescribed treatments to maintain the vegetation to less than 100mm over the fire danger period. The vegetation prescriptions will be maintained by Ararat Rural City Council and coordinated by the Executive Manager Operations and Infrastructure.

POTENTIAL IMPLICATIONS ARISING FROM THIS ISSUE

Council plan reference 1.3 Support the Community in emergency management planning, response, recovery and in the prevention and mitigation of risks.

Officer’s Declaration of Interest Under Section 80C of the Local Government Act 1989, Officers providing advice to Council must disclose any interests, including the type of interest.

No person involved in the preparation of this report has a direct or indirect interest requiring disclosure.

Financial and resource implications No additional financial implications as the proposed works have been budgeted for in Council Operations.

Risk implications Endorsing the NSP‟s supports Council‟s commitment to mitigating community risk and building community resilience to emergency fire events.

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Statutory Implications By endorsing the Neighbourhood Safer Places (NSP‟s) Council complies with the legislative requirements of the Country Fire Authority Act 1958.

Community Implications The annual review and assessment of the Ararat Rural City Neighbourhood Safer Places (NSP‟s) enhances community preparedness a place of last resort during a fire.

Environmental Implications None identified.

Internal/external consultation The Municipal Fire Management Plan identifies the Neighbourhood Safer Places (NSP‟s) and has been endorsed by all agencies and organisations on the MEMP Committee and public consultation via Council web page and media.

Options Council could: 1 Council endorse the NSP‟s thereby fulfilling the legislative requirements of the Country Fire Authority Act 1986.

Attachments Further information regarding this item is provided in Attachment 9.1.2.

Conclusion The endorsement of the NSP‟s by Council will finalise the audit and review process as required by legislation.

Recommendation That Council endorse the Neighbourhood Safer Places 2017/2018.

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ITEM 10.1.3 GRAMPIANS PYRENEES REGIONAL DEVELOPMENT 17086942 CORPORATE STRATEGY, RISK AND GOVERNANCE

Introduction The purpose of this report is to seek Council support for a project aimed to better understand and respond to significant planned economic development and community development opportunities in the region.

Discussion The Grampians Pyrenees region, comprising Ararat Rural City Council, Northern Grampians Shire Council and Pyrenees Shire Council is poised to receive significant private and public investment in a range of projects which will have considerable impact on the regional economy creating jobs and further opportunities for investment and growth.

The Mayors and Chief Executive Officers of the three Councils have come together in a collaborative partnership to develop a project which looks to better understand the level of investment and growth likely to occur, to understand the impact this will have on the region and to plan for and respond to the potential growth.

While the project is in its early stages, much of the investment is already occurring or is in the advanced planning stage.

A project proposal is being prepared to present to the Minister for Regional Development, which will seek financial support to undertake a range of tasks needed to position the region for growth.

Some of the more significant growth includes:  The Neoen Bulgana wind energy project coupled with Netrar Farms horticulture project recently announced in the Northern Grampians Shire and located just west of Landsborough. This project will generate in the order of 425 ongoing jobs in addition to significant jobs during construction.  Expansion of existing manufacturing enterprises in Ararat Rural City is forecast to generate in the order of 200 additional jobs.  The expansion of the Hopkins Correctional Facility has seen jobs growth of over 100 new positions in recent years, and has recently commenced construction of its new $52M facility.  Wind energy is experiencing a level of investment never seen in this region before; in addition to the recently completed Ararat Wind Farm, planned investment in the Bulgana ($460M), Crowlands and Stockyard Hill ($1.3B) Windfarms will see construction commence in 2017/18.

The above projects alone will generate more than 1,000 direct and ongoing jobs in the region. REMPlan economic modelling forecasts this jobs growth to generate further ongoing jobs in the order of 500-1,000.

The construction sector is also forecast to grow. In addition to the above, there is considerable public investment planned including the Murray Basin Rail project and the Western Highway duplication. Page 77

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Other projects in the early planning stages include the East Grampians Water Supply project, which looks to expand the water supply network managed by Grampians Wimmera Mallee Water further east into Ararat Rural City and Pyrenees Shire and providing opportunity for sustainable agriculture and investment in intensive agriculture.

The Grampians Pyrenees Region of 1.33M Hectares has a population of 30,277 (based on the 2016 ABS census), employs 10,890 and produces $3,257M in output annually.

The demand for labour generated by the planned investment described above will see population growth, jobs growth (in the order of 20%) and considerable growth in economic output.

The areas for investigation proposed through the Grampians Pyrenees Regional Development project include: • Labour force development, training and skills • Land use planning and economic development • Housing and accommodation • Transport connections • Impact of population growth on township including social and physical infrastructure and services • Use of migration as a means to provide labour

A project plan is proposed to be presented to the Minister for Regional Development in the coming weeks.

POTENTIAL IMPLICATIONS ARISING FROM THIS ISSUE

Council plan reference 2.3 Advocacy for regional living 3.1 A strong and diverse local economy 3.2 Economic growth within the municipality

Officer’s Declaration of Interest Under Section 80C of the Local Government Act 1989 officers providing advice to Council must disclose any interests, including the type of interest.

No person involved in the preparation of this report has a direct or indirect interest requiring disclosure.

Financial and resource implications The project described above is anticipated to be in the order of $350,000.

Risk implications The extent of the project will depend on funds provided by the state government, coupled with in kind contributions from the three Councils.

Statutory Implications None identified.

Community Implications Potential for regional population growth and new job opportunities. Page 78

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Environmental Implications Future planning and building initiatives for the region.

Internal/external consultation Executive Director of Local Government Victoria Regional Director Grampians, Regional Development Victoria Deputy Secretary, Local Infrastructure Mayors and Chief Executive Officers from Northern Grampians Council and Pyrenees Shire Council

Options Council could: 1 Provide in principle support for the Grampians Pyrenees Regional Development project proposal outlined in this report. 2 Not support the project.

Attachments There are no attachments relating to this item.

Conclusion The Grampians Pyrenees Region is experiencing considerable growth, and in anticipation of broader impacts on the economy and the communities within the region, a collaborative project involving the Ararat Rural City Council, Northern Grampians Shire Council and Pyrenees Shire Council is proposed to undertake work to plan for the growth in a sustainable way, while investigating opportunities to capitalise on the significant private and public investment

Recommendation That Council: 1 Provide in principle support for the Grampians Pyrenees Regional Development project proposal outlined in this report; and 2 Advocates to the Minister for Regional Development for funding to undertake the project.

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ITEM 10.2.1 MOYSTON WILLAURA FOOTBALL AND NETBALL CLUB REQUEST TO WAIVE PLANNING FEES 17083381 PLANNING AND PUBLIC HEALTH

Introduction The Moyston Willaura Football and Netball Club are currently seeking to extend the hours of operation of their Liquor Licence at the Willaura Recreation Reserve. The Willaura Hotel has recently closed and they are seeking to extend the hours of the existing licence to allow the service of alcohol.

The Moyston Willaura Football and Netball Club have expressed a desire to have the recreation reserve as a place for individuals and families now that the Willaura Hotel has closed, and they feel the Willaura Recreation Reserve is the venue that best suits this function. Accordingly they have requested for a waiver of the planning fees associated with the application on the basis of community benefit.

Discussion The existing licence at the Willaura Recreation Reserve is currently held by the Moyston Willaura Football Netball Club and Willaura Cricket Club and the licence does not currently allow for trading on Fridays and late Sundays and they are seeking to extend the existing licence on this basis.

The Planning Permit Fee for this purpose is $1245.00 and the Moyston Willaura Football Netball Club has requested this fee be waived in full.

The sale of alcohol is covered by the Victorian Commission for Gambling and Liquor Regulations to ensure the safe and responsible service and consumption of alcohol, and the Ararat Planning Scheme to ensure the amenity of the area is not adversely affected. The change to the license is currently being considered by officers.

Council routinely receives new applications or applications to extend hours of operation from both private industry and community groups. However, few requests to waiver fees are received for liquor licenses as these cost are usually covered by the profits associated with future sales

The Planning and Environment Regulations allows for the waiver for fees that is consistent with property development of the state, region or municipal district, the preservation of building and places, or where an application relates to land specifically for a charitable purpose.

Council currently have a formal policy for the waiver of fees associated with Council costs for community projects and routinely encourages applicants to make a request through the Community Development sponsorship fund. This allows for a wide range of requests in an open and transparent manner. In this case the $600 provided by the Community Development sponsorship fund would only cover half the fee and the Club are seeking a full waiver.

The Moyston Willaura Football and Netball Club is a not for profit community organisation, which would generally meet this criteria and have indicated that the Liquor Licence will provide community benefit.

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POTENTIAL IMPLICATIONS ARISING FROM THIS ISSUE

Council plan reference 1.1 Assist communities to develop and prosper

Officer’s Declaration of Interest Under Section 80C of the Local Government Act 1989 officers providing advice to Council must disclose any interests, including the type of interest.

No person involved in the preparation of this report has a direct or indirect interest requiring disclosure.

Financial and resource implications Council would forego the fees associated with the Planning Permit of $1,245.00.

Risk implications The waiver of fees has a financial implication on Council and there is risk Council will be asked on a regular basis to cover the full cost of planning fees associated with community group requests.

Statutory Implications The waiver is generally consistent with the ability to waive fees under section 20 of Planning Regulations (Fees).

Community Implications Council has a role to support and assist community groups.

Environmental Implications None identified.

Internal/external consultation Liaison and discussion has occurred with Community Development regarding the criteria used to assess requests for sponsorship

Options Council could: 1 Waive the full application fee 2 Refuse the request to waive the fee 3 Refer the request to Council‟s Community Development sponsorship fund 4 Reduce the application Fee by 50% or an appropriate amount.

Attachments There are no attachments relating to this item.

Conclusion The Moyston Willaura Football and Netball Club have requested the waiver of the Planning Permit application fee of $1245.00. These requests have routinely been referred for potential support under the Community Development sponsorship fund or have been absorbed by the community groups through the sale of alcohol. It is understood the extension of hours may assist with community cohesion and allow the Recreation Reserve to develop as a focus of community events.

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Recommendation That Council determines a position on the matter.

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ITEM 10.2.2 AMENDMENT C38 POUND LANE, ARARAT 17086696 PLANNING AND PUBLIC HEALTH

Introduction The Ararat Saleyards was closed in the late 1990‟s and Council subsequently decided to sell the land as being surplus to needs. The site itself also held the Ararat Animal Pound and it was decided to keep a portion of the land on the east of the property for the existing Animal Pound. A portion of the land was subdivided for the Pound and the remainder sold to private interests.

As can be seen from the below aerial photograph the subdivision was an odd shape designed to allow existing track access to continue uninterrupted to the Pound. The actual road reserve is south of the road surface and the roadway into the pound encroached onto the private property. Since that time Council and the private land owner, shared the cost of connecting electricity to the site. The subsequent power pole was placed on the northern side of the road reserve very close to the road access.

The owner of the land, Mr Jennings has recently surveyed the private property and re-fenced the southern portion of the property line along Pound Lane. This has meant that the distance between the new fence line and the installed power pole is not ideally suited to larger vehicle traffic, for example stock trucks accessing the pound.

Effectively there are three options; remake the road on the original road reserve line, move the power pole or negotiate with the private land owner for a portion of his land for access.

Only some of the options outlined above are practical due to expense. The remaking of the road on the road reserve requires removal of native vegetation as well as reconstructing the road. Moving the power pole would also be an expensive proposition.

At the time of purchase Mr Jennings had been assured that the zoning of the land would be changed from Public Use to Industrial. To date the land zoning has remained as Public Use Zone 6, which is a zone reserved for Council use. This zoning is an impediment to Mr Jennings developing or selling the land. Initial discussions with Mr Jennings confirm he still wishes to have the land properly zoned to Industrial Zone. Mr Jennings is willing to provide a portion of his land to Council to resolve Council‟s access issues.

An attempt to rezone the land in 2006 came about when the land was included in the C7 Amendment. It was an afterthought, not being included in the original Amendment as advertised, but added at a later stage. The Planning Panel concluded that the addition of the land to the C7 amendment was not warranted as the land had not been properly exhibited. Since that time no further attempt to rezone the land has been made. It is inappropriate that Mr Jennings land remains zoned Public Use Zone 6, which is reserved for Council land.

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Discussion The most attractive method to resolve the access and zoning issue is to take up Mr Jennings offer to provide a portion of land for access and to seek the re-zoning of Mr Jennings land to Industrial. As both Mr Jennings land and Council‟s Pound land would normally have the underlying zone of Industrial, as it is surrounded on two major sides by Industrial Zoned land and a railway and on the fourth by Farming Zone, it is proposed to seek Council‟s approval to undertake a Planning Scheme Amendment to rezone to Industrial 1 Zone. This will be followed by a Planning Permit and subdivision to bed down the access issues Until these actions are completed Mr Jennings has agreed to relocate the fence, which Council has undertaken.

A Planning Scheme Amendment is an involved process the first step of which is to seek the Ministers authorisation to prepare an amendment. Following authorisation by the Minister, Council must submit a formalised suite of documents. There are dwellings that may be affected by potential industrial activity if the land is rezoned, so community consultation is essential. Given the current zoning of the adjacent land the further increase of nearby dwellings is limited. It is proposed to prepare preliminary documentation and seek the views of nearby and adjoining neighbours.

POTENTIAL IMPLICATIONS ARISING FROM THIS ISSUE

Council plan reference 3.4 Effective and efficient land use planning and building control.

Officer’s Declaration of Interest Under Section 80C of the Local Government Act 1989 officers providing advice to Council must disclose any interests, including the type of interest.

Financial and resource implications It is proposed that the Planning Scheme amendment and the future subdivision be undertaken at Council‟s expense. There is a financial cost that may be up to $14,000 which is the approximate cost of a planning panel (if required) where a minimum number of submissions are received. Given the area and surrounding land minimum submissions would be expected. There is an additional cost of

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10 - OFFICERS REPORTS officer time, advertising and postage. The costs of subdivision would be the surveying costs and documentation that is estimated to be in the order of $3,000 to $4,000.

Risk implications Low. No risks are identified other than reputational if an unnecessary time blowout occurs.

Statutory Implications An amendment seeks to change the Ararat Planning Scheme so a strict statutory process must be undertaken.

Community Implications A change to the planning scheme will have implications on future land use and amenity.

Environmental Implications None identified.

Internal/external consultation All Planning Scheme Amendments require considerable community consultation.

Options Council could: 1 Resolve to seek authorisation from the Minister for Planning to undertake an amendment to rezone the above mentioned land from Public Use zone to Industrial 1 zone. 2 Not resolve to seek authorisation from the Minister for Planning to undertake an amendment to rezone the above mentioned land from Public Use zone to Industrial 1 zone.

Attachments There are no attachments relating to this item.

Conclusion Land sold by Council to private interests has not been rezoned to reflect its ownership. The private land and remainder of the land parcel still in Council‟s ownership should be rezoned to the underlying Industrial zone.

Recommendation That Council: 1 Resolves to seek authorisation of the Minister for Planning to undertake a Planning Scheme Amendment to rezone L1 PS525798 V10846 F885 Parish of Ararat and LRES1 PS525798 from Public Use Zone 6 to Industrial 1 Zone; and 2 On completion of the amendment undertake a Planning Permit and subdivision in conjunction with Mr Jennings to resolve access issues to the Pound.

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ITEM 10.2.3 ARARAT FREIGHT AND LOGISTICS STRATEGY 16070375 PLANNING AND PUBLIC HEALTH

Introduction The Ararat Rural City Council were funded by State Government to undertake a Freight and Logisitcs Strategy. WSP Parsons Brinckerhoff were appointed in 2016 to investigate the potential for Freight and Logistics opportunites, which has been driven by Project Control Group made up of Ararat Rural City Council, Regional Development Victoria, VicRoads, Department of Enviornment, Land, Water and Planning (DELWP) and Transport Victoria.

Attracting investment and growing current and potential businesses is an essential element if the region is to sustain and grow its economy. Improving the supply chains connecting local firms to their existing and potential markets is an important aspect of being an attractive business location. The overall aim of this strategy is to identify potential options for achieving such outcomes and guide Council as to how best to proceed in the location of freight and logistics facilities and infrastructure in Ararat.

This final report provides number recommendations about the feasibility of a rail intermodal facility, servicing road freight vehicles, improved access and a new industrial cluster.

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Discussion This project has included consultation and research into the freight and logistics activities in the Central Highlands and Ararat Region and contemplated the opportunities to better support these needs into the future.

It identified a number of themes based on opportunities to support freight activity in the Ararat region. The purpose of developing these themes was to allow the project steering committee to consider the validity of each theme and ensure the future investment in freight and logistics is based on evidence and meets the needs of the local and regional economy into the future.

 Theme 1: Utilizing railway potential  Theme 2: Servicing road freight vehicles  Theme 3: Supporting local industries  Theme 4: Improved access to industrial lands  Theme 5: A new industrial cluster

A process of assessment and evaluation has been undertaken and to provide greater detail of the type on investment needed to support Freight and Logistics and range of recommendations in the Final Report: 1 Investing in and/or promoting the establishment of a rail intermodal terminal cannot be supported at the present time due to the lack of identified demand and the high cost of required infrastructure works. Page 88

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 Council should periodically check local industry attitudes and potential future business opportunities to assess any changes in the potential demand for an intermodal rail facility to identify if and when such a facility might benefit logistics outcomes. 2 Council should amend its planning scheme to provide appropriate zoning requirements to create the possibility of a future road vehicle service centre on the Ararat Bypass near the interchange with the Pyrenees Highway.  The returns in terms of additional direct employment could potentially be significant depending on the size of the facility, as is the potential to attract other activities with synergies to the service centre provides an opportunity for Council to leverage additional value from this site.  Priority should be given to providing a westbound facility on land that could be incorporated into a proposed rezoning for industrial purposes. This assumes that the existing service centre to the east of Ararat will no longer offer an attractive option for westbound traffic after the completion of the Bypass.  Council should undertake a feasibility investigation into the establishment of the associated industrial cluster, and then seek interest from potential developers of a service facility with the aim of delivering a leveraged industrial cluster. 3 Improved road access to industrial lands is not currently a major issue for local industry.  The emphasis should be on maintaining existing access routes, and protecting selected priority routes so that the opportunity to accommodate future generations of high productivity freight vehicles is preserved. 4 Establishing a new industrial cluster has the potential to be a catalyst for new industry, however there are no known opportunities at this point in time that would lead to development occurring within any new cluster. However, having the availability of land within a cluster may assist overcome any perceived barriers that currently do not encourage industry to choose to locate in Ararat.  The most likely opportunity may be associated with the potential for the establishment of intensive agriculture, and related local processing of produce and supporting transport tasks. However, this will require a reliable water supply, a skilled local workforce and appropriate service connections in order to compete with other sites in surrounding districts. 5 Council could work with VicRoads to develop a road user hierarchy map for Ararat following the VicRoads Network Operating Plan approach. This is something that has been done by Melbourne metropolitan Councils to assist their planning processes and may be beneficial for Ararat. These recommendations provide a basis for the future planning and investment in Freight and Logistics as part of the Ararat Bypass including the potential to develop at service centre at the interchange of the Western Highway and Pyrenees Highway with connections to an industrial cluster to the north of the town.

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POTENTIAL IMPLICATIONS ARISING FROM THIS ISSUE

Council plan reference 1.1 Assist communities develop and prosper. 3.4 Effective and efficient land use planning and building control. 3.2 A strong and diverse local economy.

Officer’s Declaration of Interest Under Section 80C of the Local Government Act 1989 officers providing advice to Council must disclose any interests, including the type of interest.

No person involved in the preparation of this report has a direct or indirect interest requiring disclosure.

Financial and resource implications Council allocated funding of the project and it has been delivered within budget funding.

Risk implications The report provides a strategic approach to the municipality‟s future Freight and Logistics needs and reduces the risks associated with lost investment opportunities and planning for growth.

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Statutory Implications The Planning Authority has the responsibility to do strategic planning and the report will inform future changes to the Ararat Planning Scheme.

Community Implications The project has involved extensive community inducing business forums and engagement with VicRoads, Public Transport Victoria, Regional Development Victoria and other stakeholders.

Environmental Implications As a policy based project no specific environmental implications are directly attributed to the project.

Internal/external consultation A Project Control Group was established for the duration of the project comprising Council officers and State Government Agencies to oversee the project and the consultation process.

Options Council could: 1 Exhibit the Draft Final Report prior to adoption 2 Adopt the Final Report 3 Receive the Draft Final Report

Attachments Further information regarding this item is provided as an attachment – Ararat Freight and Logistics Study Final Draft Report – June 2017

Conclusion The Ararat Freight and Logistics Study was identified by Ararat Rural City Council as an import opportunity to explore the feasibility of freight and logistics facilities and has been supported by the State Government in the development of this strategy.

The report has been developed with extensive research and investigation of the freight and logistics task within the region in consultation key industry representative. The completion of the final report provides an opportunity for consultation and communication of the findings and it is proposed to place the report on exhibition for period of 3 weeks prior to adoption by Council.

Recommendation That Council place the Ararat Freight and Logistics Study Report – June 2017 on exhibition for 21 days prior to adoption of final report.

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ITEM 10.2.4 APPLICATION FOR PLANNING PERMIT NO.2661

Received : 13/04/2017

Applicant : Max Perovich

Proposed Use & Development : Construct two additional dwellings and three (3) lot subdivision

Location : 22 Banfield Street, Ararat

Zoning : General Residential Zone(GRZ1)

Site The subject site positioned approximate 300m from the Western Highway and 500m from Ararat town centre. The subject site is in a loosely rectangular shape and has a frontage of approximate 20 metres along Banfield Street, a depth of 50 metres with an area of 1369 m². The subject site is located on the north-east corner of Banfield Street and Minton Street and abutting Robsons Lane at the rear, which are constructed to sealed residential road standard.

Neighbourhood context - aerial

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Zoning plan

Proposal Application has been received for constructing two single-storey town houses on site in addition to the existing house with associated three-lot subdivision. The proposed dwellings are two-bedroom and three-bedroom facebrick town houses which fronting Minton Street and Robsons Lane respectively. The total floor area is approximately 552.04 m

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Notice of application Notice of application was carried out by forwarding notices to the owners and occupiers of the adjoining land, and placing a notice in the Ararat Advertiser. Following the fourteen-day period, one objection was received.

In accordance with the Section 60 of the Planning and Environment Act the Responsible Authority must consider „all objections and other submissions which are received and which have not been withdrawn.‟

Referrals The application was forwarded to GWM Water, Powercor, and Downer. No objections were raised subject to conditions, notes and comments. These have been included in the officer recommendation.

The Council‟s Assets Department raised no objection subject to conditions.

Previous Council Decisions No record of previous Council decisions.

Planning Comment The subject site is zoned General Residential (GRZ1) and there are no overlay controls.

A planning permit is required because of the following reasons: Clause 32.08-3 A permit is required to subdivide land. Clause 32.08-6 A permit is required to:  Construct a dwelling if there is at least one dwelling existing on the lot  Construct two or more dwellings on a lot.

An assessment against SPPF and LPPF and Clause 52.06 and 55 is provided below.

10. State Planning Policy Framework

State Planning Policy Framework Comment

16.01-4 Housing diversity Objective The proposal supports the policy of housing diversity by To provide for a range of housing types to meet increasingly diverse needs. providing higher density residential dwelling options in the inner urban areas of Ararat. 16.01-5 Housing affordability Objective The proposed dwellings form part of existing residential To deliver more affordable housing closer to jobs, transport and services. development in an area that is close to community infrastructure and services in the township of Ararat.

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20. Local Planning Policy Framework

Municipal Strategic Statement Comment

Clause 21.03-1 Townships The site falls within the inner city area of the Ararat Objective Framework Plan which aims to encourage increased To retain and promote the individual character and role of each densities around the Ararat City area. of the settlements in the municipality while supporting sustainable growth and incremental change. The development supports the strategies through Encourage greater diversity in the range of housing encouraging multi-unit housing and higher density opportunities provided, including additional small lot and development within the existing townships. multi-unit housing. Encourage the provision of a diverse range of dwellings particularly higher density developments within the existing The location of site is very close to the existing physical townships. commercial and community infrastructures including Ensure that new residential and rural residential areas have schools, hospitals, parks and sports facilities etc. convenient and safe connections to the commercial and community facilities in the town centres.

30. Zones Clause 32.08 Residential 1 Zone Comment

The development is consistent with the objectives of the 32.08-12 Decision guidelines SPFF and LPPF including the MSS

General Generally consist with Clause 55 as discussed below The State Planning Policy Framework and the Local Planning Policy Framework,including the Municipal Strategic Statement and local planning policies. The proposal is well support the purpose of this zone by The purpose of this zone. encouraging multiple-dwelling development in good location as well as respects the existing neighbourhood Any other decision guidelines specified in a schedule to this characters. zone.

The proposed subdivision is a three (3) Lot Subdivision Subdivision with one dwelling on each lot. The site is nearly 1400

The pattern of subdivision and its effect on the spacing of sqm which is considered have the capacity to buildings. accommodate proposed two more dwellings.

For subdivision of land for residential development, the objectives and standards of Clause 56. The subdivision is considered to meet the objectives and standards of Clause 56 based on the result of assessment of Clause 55.

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55 Two or more dwellings on a lot and residential buildings

55.02 Neighbourhood character and infrastructure

Title & Objective Standard Compliance

55.02-1 Neighbourhood Standard B1 Standard met Character The design response must be The existing neighbourhood character on Banfield Street To ensure that the design appropriate to the neighbourhood and the site. is a mix of single storey detached dwellings with both respects the existing modern and vintage architecture styles on medium neighbourhood character or contributes to a preferred residential lots. neighbourhood character. The proposed design must respect the existing or preferred To ensure that development Street trees along the driveway and landscapes in the responds to the features of the neighbourhood character and site and the surrounding area. respond to the features of the yard of each lot are key elements of the streetscape in site. terms of the natural strip in this area.

The proposed development including a three-bed and a two bed dwelling, both of them are typical single story townhouses with an appropriate level of articulation including brick facade, portico and lock-up garage.

It is considered the proposal respects the existing neighbourhood character of single dwellings and is consistent with the density developing close to the town centre.

55.02-2 Residential policy Standard B2 Standard met To ensure that residential An application must be The application complies with a number of development is provided in accompanied by a written accordance with any policy statement to the satisfaction of strategies in Ararat MSS, including: for housing in the State the responsible authority that „Encourage infill development within township boundaries identified in Planning Policy Framework describes how the development adopted Framework Plans‟. MSS Clause 21.03 and the Local Planning Policy is consistent with any relevant policy for housing in the State „Ensure that new residential and rural residential areas have convenient Framework, including the and safe connections to the commercial and community facilities in the Municipal Strategic Planning Policy Framework and town centres‟. MSS Clause 21.03 Statement and local planning the Local Planning Policy policies. Framework, including the „ Encourage greater diversity in the range of housing opportunities Municipal Strategic Statement provided, including additional small lot and multi-unit housing To support medium densities and local planning policies. in areas where development opportunities‟ MSS Clause 21.03 can take advantage of public Ensure the future development maximises the existing infrastructure and transport and community minimises further infrastructure costs‟ MSS clause 21.03. infrastructure and services. „ Encourage appropriate medium density development in close proximity to Ararat‟s town centre‟ MSS clause 21.07 „Seek to diversify the range of housing choices available in Ararat through the provision of medium density and affordable housing opportunities‟.

55.02-3 Dwelling Diversity Standard B3 Developments of ten or more To encourage a range of N/A dwellings should provide a range dwelling sizes and types in of dwelling sizes and types, (applicable to 10 dwellings or more) developments of ten or more including: dwellings.  Dwellings with a different number of bedrooms.  At least one dwelling that contains a kitchen, bath or shower, and a toilet and wash basin at ground floor level. Page 96

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55.02-4 Infrastructure Standard B4 To ensure development is Development should be Standard met provided with appropriate connected to reticulated services, The development is in an established residential area and utility services and including reticulated sewerage, all services are available. infrastructure. drainage, electricity and gas, if available. The conditions of GWM Water, Powercor, Tenix and Development should not To ensure development does Council‟s Assets officers will also ensure development not unreasonably overload the unreasonably exceed the capacity capacity of utility services and of utility services and does not overload the capacity of utility services and infrastructure. infrastructure, including infrastructure. reticulated services and roads. In areas where utility services or N/A infrastructure have little or no spare capacity, developments should provide for the upgrading of or mitigation of the impact on services or infrastructure.

55.02-5 Integration with the Standard B5 Standard met Street Developments should provide The development will be integrated with three street adequate vehicle and pedestrian Integrate the layout of frontages, the existing dwelling face Banfield Street and development with the street. links that maintain or enhance local accessibility. use existing driveway on the site; while the proposed Development should be oriented dwelling 2 and dwelling 3 will front to Minton Street and to front existing and proposed Robsons Lane respectively with new created vehicle streets. accesses and kerb channel upgrade is required to meet High fencing in front of the residential road standard. dwellings should be avoided if Pedestrian access is available along the existing footpath practicable. in Banfield Street and across the road in Minton Street. Development next to existing N/A public open space should be laid Not adjacent to public open space out to complement the open space.

55.03 Site layout and building massing

Title & Objective Standard Compliance

55.03-1 Street Setback Standard B6 Standard met To ensure that the setbacks of Walls of buildings should be set The site is the corner of Banfield Street and Minton back from streets: buildings from a street Street. According to the Table 1 of Clause 55.03-1, front respect the existing or  At least the distance specified walls of new development fronting the side street of a preferred neighbourhood in the schedule to the zone, or corner site should be setback at least the same distance character and make efficient  If no distance is specified in use of the site. the schedule to the zone, the as the setback of the front wall of any existing building distance specified in Table B1. on the abutting allotment facing the side street or 3 Porches, pergolas and verandahs metres, whichever is the lesser. that are less than 3.6 metres high and eaves may encroach not more than 2.5 metres into the The existing dwelling 1 will remain an 8m setback from setbacks of this standard. the site boundary from Banfield Street. The applicant indicates that the proposed dwelling 2 and dwelling 3 that face the Minton Street and Robsons Lane will set back 5.5m from the site boundary, which complies with 3m requirement.

55.03-2 Building Height Standard B7 Standard met To ensure that the height of Where no maximum height is buildings respects the specified, the max height should The site plan indicates that the proposed maximum building not exceed 9m, unless the slope existing or preferred height at roof level is 6.217m above NGL which does not Page 97

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10 - OFFICERS REPORTS neighbourhood character. of the natural ground level at any exceed 9m. cross section wider than 8m of the site is 2.5 degrees or more, in which case the max height should not exceed 10m. Changes of building height The building height of existing weatherboard townhouse between new and existing is 6.428, which is very similar with the proposed new should be graduated. building height 6.217.

55.03-3 Site Coverage Standard B8 Standard met To ensure that the site The site area covered by coverage respects the existing buildings should not exceed: The applicant indicates that the proposed site coverage is or preferred neighbourhood The maximum site coverage 41.27% (building floor area: 565.55 Site area: 1369m²) character and responds to the specified in the schedule to the features of the site. zone, or If no maximum site coverage is specified in the schedule to the zone, 60 percent.

55.03-4 Permeability Standard B9 Standard met To reduce the impact of At least 20 per cent of the site Proposed impervious areas including the building floor increased stormwater run-off should not be covered by impervious surfaces. area (565.55m²) and concrete driveway (103.8m²). The on the drainage system. total impervious area is 48.9%, therefore the permeability To facilitate on-site is 52.1%. stormwater infiltration. 55.03-5 Energy efficiency Standard B10 Standard met To achieve and protect Oriented to make appropriate The applicant indicates that solar panels will be applied energy efficient dwellings and use of solar energy. residential buildings. to proposed development. To ensure the orientation and Sited and designed to ensure that Standard met layout of development reduce the energy efficiency of existing Shadow plan submitted indicates no impact to adjoining fossil fuel energy use and dwellings on adjoining lots is not make appropriate use of unreasonably reduced. lots. daylight and solar energy. Living areas and private open Standard met space should be located on the All proposed dwellings have some northern exposure to north side of the development, if practicable. living areas and private open space. Developments should be Standard met designed so that solar access to north-facing windows is The proposal is maximized the number of north-facing maximised. windows of dining and living area of the two dwellings. 55.03-6 Open space Standard B11 N/A To integrate the layout of If any public or communal open No public open space on or adjoining the subject site. development with any public space is provided on site, it and communal open space should: provided in or adjacent to the development. Be substantially fronted by dwellings. Provide outlook for dwellings N/A

Be designed to protect natural N/A features. Be accessible and usable. N/A

55.03-7 Safety Standard B12 Standard met To ensure the layout of Entrances to dwellings and Entrances to the proposed dwelling 1&2 are not development provides for the residential buildings should not obscured or isolated from the street or internal access safety and security of be obscured or isolated from the ways. The entrance to the proposed dwelling 3 is visually residents and property. street and internal accessways. blocked by proposed fences for secluded open space and Page 98

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would be improved by its removal to allow street surveillance. Planting which creates unsafe Standard met spaces along streets and accessways should be avoided The site plan indicates no plants are proposed near the accessways of the new dwellings, and the existing big trees on the site will be removed for the construction. Developments should be Standard met designed to provide good The applicant indicates that lighting will be provided on lighting, visibility and surveillance of car parks and the internal driveway and car parking areas. internal accessways. Private spaces within Standard met developments should be No public access to the site is proposed. protected from inappropriate use as public thoroughfares. 55.03-8 Landscaping Standard B13 Standard met by conditions To encourage development The landscape layout and design that respects the landscape should: character of the A detailed landscape plan has not been provided yet. neighbourhood.  Protect any predominant However the applicant indicates that the proposed landscape features of the landscape in POS (Private Open Space) will be the To encourage development neighbourhood. that maintains and enhances  Take into account the soil type common type scrub garden bed. habitat for plants and animals and drainage patterns of the The existing pine trees will be removed for the in locations of habitat site. construction and replaced with Advanced Trees on 2-3m importance.  Allow for intended vegetation high in the form of Ornamental Pear Trees or Dwarf growth and structural Oak trees. To provide appropriate protection of buildings. landscaping. A condition will be included to manage this.  In locations of habitat

To encourage the retention of importance, maintain existing mature vegetation on the site. habitat and provide for new habitat for plants and animals.  Provide a safe, attractive and functional environment for residents. Development should provide for the retention or planting of trees, where these are part of the character of the neighbourhood. Development should provide for the replacement of any significant trees that have been removed in the 12 months prior to the application being made. The landscape design should specify landscape themes, vegetation (location and species), paving and lighting. 55.03-9 Access Standard B14 Standard met To ensure the number and The width of accessways or car design of vehicle crossovers spaces should not exceed: The widths of proposed accessways are each 3.6m, respects the neighbourhood  33 per cent of the street character. frontage, or which is less than 33% of the street frontages.

 if the width of the street frontage is less than 20 metres, 40 percent of the street frontage. No more than one single-width Standard met crossover should be provided for Page 99

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each dwelling fronting a street. A single crossover will be provided to the dwelling 2 fronting Minton Street and dwelling 3 fronting Robsons Lane. The location of crossovers Standard met should maximise the retention of on-street car parking spaces. One crossover to each street frontage maximises the on street parking availability The number of access points to a N/A road in a Road Zone should be minimised. The proposed accessways are not connecting to the Road Zone. Developments must provide for Standard met access for service, emergency and Access for service, emergency and delivery vehicles delivery vehicles. suitable to each dwelling. 55.03-10 Parking location Standard B15 Standard met To provide convenient Car parking facilities should: Each dwelling has a double garage with internal access to parking for resident and  Be reasonably close and the dwelling. visitor vehicles. convenient to dwellings and To protect residents from residential buildings. vehicular noise within  Be secure. developments.  Be well ventilated if enclosed. Shared accessways or car parks N/A of other dwellings and residential buildings should be located at least 1.5 metres from No shared access ways. However this may be required to the windows of habitable rooms. facilitate vehicle turning to the proposed dwellings. This setback may be reduced to 1 metre where there is a fence at least 1.5 metres high or where window sills are at least 1.4 metres above the accessway.

55.04 Amenity Impacts Title & Objective Standard Compliance

55.04-1 Side and rear setbacks Standard B17 Standard met by condition To ensure that the height and A new building not on or within setback of a building from a 200mm of a boundary should be boundary respects the set back from side or rear The prosed dwellings are single storey that the average existing or preferred boundaries: wall height is less than 3m, therefore 1m setback applied. neighbourhood character and  At least the distance specified The site plan indicates that all the proposed ground floor limits the impact on the in the schedule to the zone, or setbacks are greater than 1m. amenity of existing dwellings.  If no distance is specified in There is no diagram in the site plan shows the roof the schedule to the zone, 1 (higher than 3.6m) setbacks, however it is considered the metre, plus 0.3 metres for proposed roof setback is appropriate. every metre of height over 3.6 metres up to 6.9 metres, plus 1 metre for every metre of A condition will be included. height over 6.9 metres. Sunblinds, verandahs, porches, Standard met by condition eaves, fascias, gutters, masonry Location of services have not been shown on the plans chimneys, flues, pipes, domestic fuel or water tanks, and heating submitted, no encroachments on verandahs and porches or cooling equipment or other services may encroach not more Amended plan condition required than 0.5 metres into the setbacks of this standard. Page 100

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Landings having an area of not Standard met more than 2 square metres and No component of the building encroaches. less than 1 metre high, stairways, ramps, pergolas, shade sails and carports may encroach into the setbacks of this standard.

55.04-2 Walls on boundaries Standard B18 Standard met To ensure that the location, A new wall constructed on or length and height of a wall on within 150mm of a side or rear a boundary respects the boundary of a lot or a carport A wall of proposed dwelling 2 is within 150mm of west existing or preferred constructed on or within 1 side boundary that adjoining the lot where the existing neighbourhood character and metre of a side or rear boundary dwelling 1 located. limits the impact on the of lot should not abut the amenity of existing dwellings. boundary for a length of more than: The total length of the boundary is 31.5m  10 metres plus 25 per cent The total length of abutting area is 10.902m of the remaining length of the boundary of an adjoining The remaining length is 20.5m lot, or The length of permitted abutting area is  Where there are existing or 10+20.5*0.25= 15.1m simultaneously constructed walls or carports abutting the boundary on an abutting The total length of abutting area is 10.902m, which does lot, the length of the existing not exceed permitted number 15.1m or simultaneously constructed walls or carports, whichever is the greater A new wall or carport may fully N/A abut a side or rear boundary where slope and retaining walls or fences would result in the effective height of the wall or carport being less than 2 metres on the abutting property boundary. A building on a boundary N/A includes a building set back up to 150mm from a boundary.

The height of a new wall Standard not met constructed on or within 150mm of a side or rear boundary or a carport The site plan indicates that the average effective wall constructed on or within 1 height of proposed dwellings 2 and 3 side walls that abut metre of a side or rear boundary the boundary are over 3.3m. should not exceed an average of 3 metres with no part higher Condition required than 3.6 metres unless abutting a higher existing of simultaneously constructed wall. 55.04-3 Daylight to existing Standard B19 Standard met windows Buildings opposite an existing Proposed dwellings do not impact on existing habitable To allow adequate daylight habitable room window should room windows to residences to the east and west. into existing habitable room provide for a light court to the windows. existing window that has a minimum area of 3 square metres and minimum dimension of 1 metre clear to the sky. The calculation of the area may include land on the abutting lot.

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Walls or carports more than 3 N/A metres in height opposite an existing habitable room window should be set back from the window at least 50 per cent of the height of the new wall if the wall is within a 55 degree arc from the centre of the existing window. The arc may be swung to within 35 degrees of the plane of the wall containing the existing window. Where the existing window is N/A above ground floor level, the wall height is measured from the floor level of the room containing the window. 55.04-4 North-facing windows Standard B20 Standard met To allow adequate solar If a north-facing habitable room access to existing north- window of an existing dwelling facing habitable room is within 3 metres of a boundary No impact on existing north facing habitable room windows. on an abutting lot, a building windows. should be setback from the boundary 1 metre, plus 0.6 metres for every metre of height over 3.6 metres up to 6.9 metres, plus 1 metre for every metre of height over 6.9 metres, for a distance of 3 metres from the edge of each side of the window. A north-facing window is a window with an axis perpendicular to its surface oriented north 20 degrees west to north 30 degrees east. 55.04-5 Overshadowing open Standard B21 Standard met space Where sunlight to the secluded No impact on existing secluded private open space. To ensure buildings do not private open space of an existing significantly overshadow dwelling is reduced, at least 75 existing secluded private per cent, or 40 square metres open space. with minimum dimension of 3 metres, whichever is the lesser area, of the secluded private open space should receive a minimum of five hours of sunlight between 9 am and 3 pm on 22 September.

If existing sunlight to the secluded private open space of an existing dwelling is less than the requirements of this standard, the amount of sunlight should not be further reduced.

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55.04-6 Overlooking Standard B22 Standard met by condition To limit views into existing A habitable room window, A habitable room window and the deck of proposed secluded private open space balcony, terrace, deck or patio and habitable room windows. should be designed to avoid dwelling 2 and a habitable room window and the front direct views into the secluded porch of the proposed dwelling 3 may have the direct private open space of an existing view to the existing dwelling at 10 Minton Street due to dwelling within 9m (see clause the slope topography. However the horizontal view for details) should have either: distance is greater than 9m from these areas and  A minimum offset of 1.5m considered a 1800mm fence to dwelling 2 will alleviate from the edge of one window to the other. any overlooking issues.  Sill heights of at least 1.7m A condition will be included to secure the Secluded above floor level. Private Open Space of dwelling 2.  Fixed obscure glazing in any part of the window below 1.7m above floor level.  Permanently fixed external screens to at least 1.7m above floor level and be no more than 25 % transparent. Obscure glazing below 1.7m above floor level may be openable if there are no direct views as specified in this standard. Screens to obscure view should be:  Perforated panels or trellis with solid translucent panels or a maximum 25% openings.  Permanent, fixed and durable.  Blended into the development. 55.04-7 Internal views Standard B23 Standard met To limit views into the Windows and balconies should secluded private open space be designed to prevent and habitable room windows overlooking of more than 50% All internal fencing is 1800mm high. of dwellings and residential of the secluded private open buildings within a space of a lower-level dwelling or development. residential building directly below and within the same development. 55.04-8 Noise impacts Standard B24 Standard met by condition To contain noise sources in Noise sources, such as The location of air conditioning plant is not detailed on developments that may affect mechanical plant, should not be the plans, if proposed. existing dwellings. located near bedrooms of immediately adjacent existing A condition will be included. To protect residents from dwellings. external noise. Noise sensitive rooms and Standard met secluded private open spaces of Master bed of proposed two dwellings may be impacted new dwellings and residential buildings should take account of by road noise resulted by the kindergarten traffic nearby, noise sources on immediately but the 1.7m sill height is considered address this. adjacent properties. Dwellings and residential Standard met buildings close to busy roads, The proposed development considered has sufficient distance railway lines or industry should be designed to limit noise levels with busy road (Western Highway). in habitable rooms.

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55.05 On-Site Amenity and Facilities Title & Objective Standard Compliance 55.05-1 Accessibility Standard B25 Standard met To encourage the The dwelling entries of the The applicant indicates that the entries will be ramped consideration of the needs of ground floor of dwellings and with minimum stepping wherever possible people with limited mobility residential buildings should be in the design of accessible or able to be easily developments. made accessible to people with limited mobility. 55.05-2 Dwelling entry Standard B26 Standard met To provide each dwelling or Entries to dwellings and residential building with its residential buildings should: Entries to proposed dwelling 3 may not be easily own sense of identity.  Be visible and easily identifiable from streets and identified from Minton Street, but considered be visible other public areas. from Robsons Lane.  Provide shelter, a sense of personal address and a transitional space around the entry. 55.05-3 Daylight to new Standard B27 Standard met windows Habitable room windows to face: All habitable room windows face outdoor spaces and are To allow adequate daylight  An outdoor space clear to open to the sky with a distance more than 1m. into new habitable room the sky or a light court with windows. a minimum area of 3 square metres and minimum dimension of 1 metre clear to the sky, not including land on an abutting lot, or  A verandah provided it is open for at least one third of its perimeter, or  A carport provided it has two or more open sides and is open for at least one third of its perimeter. 55.05-4 Private open space Standard B28 Standard not met, objective met To provide adequate private An area of 40 square metres, Site plan shows that each proposed lot has more than open space for the reasonable with one part of the private 40m² private open space oriented to the rear or side of recreation and service needs open space to consist of of residents. secluded private open space at the dwelling in total. the side or rear of the dwelling The actual measurement result (approximate 24sqm) or residential building with a demonstrates that the SPOS at the side of proposed minimum area of 25 square metres, a minimum dimension dwelling 2 does not completely meet the minimum of 3 metres and convenient requirement 25sqm, however overall it will not unduly access from a living room, or impact the residents‟ activities. A balcony of 8 square metres with a minimum width of 1.6 metres and convenient access from a living room, or A roof-top area of 10 square metres with a minimum width of 2 metres and convenient access from a living room. 55.05-5 Solar access to open Standard B29 Standard met space The private open space should There are some POS will be located on the north side of To allow solar access into the be located on the north side of the dwellings secluded private open space the dwelling or residential of new dwellings and building, if appropriate.

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10 - OFFICERS REPORTS residential buildings. The southern boundary of Standard met secluded private open space The orientation of both proposed dwellings appears to should be set back from any wall on the north of the space at least achieve this standard. (2 + 0.9h) metres, where „h‟ is the height of the wall. 55.05-6 Storage Standard B30 Standard met Provide adequate storage Each dwelling should have 8.3m3 storage has been indicated within each proposed facilities for each dwelling. access to a minimum 6m3 of garage. externally accessible, secure storage space.

55.06 Design Details Title & Objective Standard Compliance 55.06-1 Design detail Standard B31 Standard met To encourage design detail Design of buildings should The proposed two dwellings have a very common design that respects the existing or respect the existing or preferred in the neighbourhood. preferred neighbourhood neighbourhood character and The material of proposed two dwellings are character. address: Façade: Red Hawthorn brick  Façade articulation & detailing. Windows: Aluminium Doors: Timber Oak Stained  Window and door proportions. Roof: Gabled Terracotta concrete tiles  Roof form. Skillion Verandah Garage door: soft cream colour bond  Verandahs, eaves and parapets. Garages and carports should be Standard met visually compatible with the Garage included within front façade similar to some of development and neighbourhood character. the contemporary dwellings in the neighbourhood 55.06-2 Front fences Standard B32 Standard met To encourage front fence The design of front fences The applicant has indicated that 1m high Victorian wire design that respects the should complement the design of front fence will be proposed along the front boundary. existing or preferred the dwelling or residential neighbourhood character. building and any front fences on adjoining properties. A front fence within 3 metres of Standard met a street should not exceed:  The maximum height The maximum front fence height indicated in Table B3 specified in the schedule to the zone, or is 1.5m, the height of proposed front fences along the Robsons Lane is 1m.  If no maximum height is specified in the schedule to the zone, the maximum height specified in Table B3. 55.06-3 Common property Standard B33 Standard met To ensure that communal Developments should clearly open space, car parking, delineate public, communal and access areas and site facilities private areas No common property. are practical, attractive and Common property, where easily maintained. provided, should be functional To avoid future management and capable of efficient difficulties in areas of management. common ownership. 55.06-4 Site services Standard B34 Standard met by condition To ensure that site services The design and layout of It is considered there is sufficient space is available for can be installed and easily dwellings and residential installation and maintenance of services. A condition will buildings should provide Page 105

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10 - OFFICERS REPORTS maintained. sufficient space (including be included to manage the common property on site To ensure that site facilities easements where required) and efficiently. are accessible, adequate and facilities for services to be attractive. installed and maintained efficiently and economically. Bin and recycling enclosures, Standard met by condition mailboxes and other site facilities should be adequate in size, durable, The locations of the bin and recycle enclosures have not waterproof and blend in with the been shown on the plans. Condition will apply. development. Bin and recycling enclosures should be located for convenient access by residents Mailboxes should be provided Standard met by condition and located for convenient No mailbox displayed in site plan, Condition will apply. access as required by Australia Post.

52.06 Car Parking

52.06-9 Design standards for car parking Comment

Design standard 1 – Accessways Standard met Proposed driveways are 3.6m wide. Accessways must: Be at least 3 metres wide.

Have an internal radius of at least 4 metres at changes of Standard met direction or intersection or be at least 4.2 metres wide. No direction changes Allow vehicles parked in the last space of a dead-end accessway N/A in public car parks to exit in a forward direction with one manoeuvre. No public car parks Provide at least 2.1 metres headroom beneath overhead N/A obstructions, calculated for a vehicle with a wheel base of 2.8 metres. If the accessway serves four or more car spaces or connects to a N/A road in a Road Zone, the accessway must be designed so that cars can exit the site in a forward direction

Provide a passing area at the entrance at least 5 metres wide N/A and 7 metres long if the accessway serves ten or more car parking spaces and is either more than 50 metres long or connects to a road in a Road Zone.

Have a corner splay or area at least 50 per cent clear of visual obstructions extending at least 2 metres along the frontage road Standard met from the edge of an exit lane and 2.5 metres along the exit lane No visual obstructions along the driveway and entrance. from the frontage, to provide a clear view of pedestrians on the footpath of the frontage road. The area clear of visual obstructions may include an adjacent entry or exit lane where more than one lane is provided, or adjacent landscaped areas, provided the landscaping in those areas is less than 900mm in height.

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Key issues Assessment against the relevant provisions of the Ararat Planning Scheme has highlighted onsite amenity and objection (overlooking, neighbourhood character, lot size and traffic) as issues for consideration. These are outlined below:

Onsite amenity The proposed development and subdivision is in a compact form, the area of proposed lot 2 and lot 3 will be around 360-370m². The proposed dwelling 2 does not meet the standard of Secluded Private Open Space that a minimum 25m² areas should be provided at the side or rear of the dwelling. To meet this requirement amended plans will be required to address the amenity safety issues of the design.

Objection An objection has been received from the residents in 10 Minton Street raising overlooking, neighbourhood character and traffic management. A discussion of the objection issues are under the below headings.

Overlooking The proposed development is directly opposite and set above to the existing dwelling at 10 Minton Street. However the distance between the two dwellings is more than 9m, and potential overlooking can be screened by managing the landscaping.

Neighbourhood character The objectors believe that the size of the proposed lots (between 360-370sqm) is not reasonable and not compatible with the common block size (between 800-1000sqm) in this neighbourhood area and the proposed development will remove all of the large mature trees onsite except the one closet to the Banfield Street, which may detract from the areas characters and appeal from objectors perspective. There is no question the character of the neighbourhood will be altered by the development of two additional dwellings, however the streetscape to Banfield Street will be maintained. Whilst the average lot size in the area is large the allotment is close to urban centre and will provided for more diverse housing stock. The proposed frontage to Minton Street and Robson Lane will active the street frontage in a positive manner and is consistent with this developing neighbourhood character.

Traffic There is a large source of traffic in the Robsons Lane associated with the Kindergarten, especially at drop off and pick up times. It is possible that the high traffic volume on Robsons Lane and the proposed dwelling 3 may mutually impact on each other at certain time. However, the traffic from vehicle movement associated with proposed dwelling 3 will be minimal on the Robsons Lane, Council‟s assets department have not raised any concerns.

Conclusion Overall, the proposal is consistent with the SPPF, LPPF and generally meets the requirements of Clause 55, and most of development issues will be managed by permit conditions effectively.

The Neighbour Character is developing and changing close to the towns centre and the proposed development is responsive to the site conditions.

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Recommendation That Council, having required that Notice of Application be given and having received and considered objections and the question of detriment, resolves on Planning Application No 2661 for the Construct two additional dwellings and three (3) lot subdivision at 22 Banfield Street, Ararat that Notice of Decision to Grant a Permit be issued stating that Council has decided to grant a permit subject to the following conditions:-

Ararat Rural City Council

1. Amended Plan Required Before the development starts plans must be submitted to and approved by the Responsible Authority. When approved the plans will be endorsed and will then form part of the permit. The plans must be drawn to scale with dimensions and three copies must be provided. The plans must be generally in accordance with the plans submitted with the application or some other specified plans but modified to show: a) Scheduled Open Space (SOPS) to be provided at the rear or side of the proposed dwelling 2 and the dwelling set back 3m from the Robsons Lane. b) Diagram to show the side and rear setbacks of the roofs of proposed two dwellings. c) Height of the side wall of proposed dwelling 2 that abutting the boundary of existing dwelling (no more than 3m). d) Location of water tanks, heating or cooling equipment or other services e) Location of waste and recycling bins, and service infrastructure. f) Height, type, material and colour of the front fences of proposed two dwellings g) Landscape plans in accordance with condition 3.

2. Layout Not Altered The development as shown on the endorsed plan must not be altered without the written consent of the Responsible Authority.

3. Landscape Plan Before the development starts, a Landscape Plan for all landscape works must be submitted to and approved by the Responsible Authority. When approved, the plan will be endorsed and will then form part of the permit. The plan must be drawn to scale with dimensions and three copies must be provided. The plan must show: (a) A planting schedule of all proposed trees, shrubs and ground covers, including location, botanic names, common names, pot sizes, size at maturity, and quantity of each plant. (b) Details of surface finishes of pathways and driveways. (c) Semi-mature exotic canopy tree in the front of dwelling 2 and 3 All species selected must be to the satisfaction of the Responsible Authority.

4. Completion and maintenance of landscaping Before the occupation of the development starts or by such later date as is approved by the Responsible Authority in writing, the landscaping works shown on the endorsed plan must be carried out, completed and maintained to the satisfaction of the Responsible Authority.

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5. Telecommunications

The Owner of the land must enter into an agreement with:  a telecommunications network or service provider for the provision of telecommunication services to each lot shown on the endorsed plan in accordance with the provider's requirements and relevant legislation at the time; and  a suitably qualified person for the provision of fibre ready telecommunication facilities to each lot shown on the endorsed plan in accordance with any industry specifications or any standards set by the Australian Communications and Media Authority, unless the applicant can demonstrate that the land is in an area where the National Broadband Network (NBN) will not be provided by optical fibre.

Before the issue of a Statement of Compliance for any stage of the subdivision under the Subdivision Act 1988, the owner of the land must provide written confirmation from:  a telecommunications network or service provider that all lots are connected to or are ready for connection to telecommunications services in accordance with the provider's requirements and relevant legislation at the time; and  a suitably qualified person that fibre ready telecommunications facilities have been provided in accordance with any industry specifications or any standards set by the Australian Communications and Media Authority, unless the applicant can demonstrate that the land is in an area where the National Broadband Network will not be provided by optical fibre.

6. Drainage Construction All underground or surface works that are considered necessary by the Responsible Authority must be constructed in accordance with plans, computations and specifications submitted to and approved by the Responsible Authority before the use commences. Such drainage works must be designed and installed to transport stormwater run-off from the subject land and surrounding land or adjoining road(s) to an approved point of discharge. Storm water must not drain or discharge from the land to adjoining properties without the prior approval of the Responsible Authority. All works must be completed to the satisfaction of the Responsible Authority prior to the use commences.

7. On-Site Stormwater Drainage Detention: Design and construction of on-site stormwater detention system on lot 2 and 3 to reduce pressure on Council’s stormwater drainage system. Stormwater drainage works must be installed to transport stormwater run-off from the land to and an approved point of discharge.

8. Vehicle Access -Development Vehicle access to unit 1, 2, 3 must be constructed at approved locations in accordance with plans, designs and specifications approved by the Responsible Authority (IDM SD 240) or alternative. Vehicle crossing to residential corner allotment should be located at least 6m from the intersection of road reserve and 2m clear of pedestrian kerb crossing. Reinstate kerb at existing (redundant) layback in Page 109

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Minton Street. All works must be completed to the satisfaction of the Responsible Authority prior to the use commencing.

9. Construction of kerb Construction of Mountable concrete spoon/M2 kerb from western North corner of unit 3 from Robsons Lane to Minton Street (IDM SD 100) Or an alternative approved by the Responsible Authority.

Nature Strip: Topsoiling and reshaping of nature strip in Robsons Lane

10. Engineering Fees Under section 17(2)(b) of the Subdivision Act 1988 and clause 8 of the Subdivision (Permit and Certification Fees) Regulations 1989, the prescribed fee for supervision of work must be up to 2.5 per cent of the cost of constructing those works, which are subject to supervision. Such a fee must be paid to the Responsible Authority prior to the issue of a Statement of Compliance.

Disclaimer In supervising the works to ensure that all approved designs, plans and specifications are complied with, Council is not responsible for any defects or failure in the works being undertaken (or the consequence of such defect or failure). The Developer must be responsible for ensuring that the works are completed in accordance with the approved designs, plans, and specifications, any Act or Regulation or Council Local Law.

11. Fee for Checking Engineering Plans Under section 43(2)(a)(iv) of the Subdivision Act 1988 and clause 9 of the Subdivision (Permit and Certification Fees) Regulations 1989, the prescribed maximum fee for checking engineering plans must be 0.75 percent of the estimated cost of constructing the works proposed on the engineering plan. Such a fee must be paid to the Responsible Authority prior to the issue of a Statement of Compliance.

Disclaimer In supervising the works to ensure that all approved designs, plans and specifications are complied with, Council is not responsible for any defects or failure in the works being undertaken (or the consequence of such defect or failure). The Developer must be responsible for ensuring that the works are completed in accordance with the approved designs, plans, specifications, any Act or Regulation or Council Local Law.

12. Formal Plan of Subdivision The formal plan of subdivision lodged for certification must be in accordance with the endorsed plan and must not be modified except to comply with statutory requirements or with the written consent of the Responsible Authority.

13. Easements All existing and proposed easements and sites for existing or required utility services and roads on the land must be set aside in the plan of subdivision submitted for certification in favour of the relevant authority for which the easement or site is to be Page 110

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created.

14. Payment in Lieu of Open Space

The applicant or owner must pay to the Council a sum equivalent to five per cent of the site value of all land in the subdivision and the cost incurred with the Land Valuation to ascertain the Open Space contribution. This payment must be made before a statement of compliance is issued and may be varied under section 19 of the Subdivision Act 1988.

15. Downer (S17-2429) The plan of subdivision submitted for certification must be referred to AusNet Gas Services in accordance with Section 8 of the Subdivision Act 1988.

16. GWM Water (04/040/1170) a. The owner/applicant must install water mains and associated works to serve each lot of the subdivision, at the owner's cost, and in accordance with GWMWater's specification and requirements.

b. The owner/applicant must provide plans and estimates of all proposed water supply works prior to commencement, for GWMWater's approval.

c. The owner/applicant must provide individually metered water services to each lot in accordance with GWMWater's requirements.

d. The owner/applicant must install sewerage mains and associated works to individually serve each lot of the proposed development, at the owner's cost, in accordance with GWMWater's requirements.

e. The owner/applicant must provide individual sewer services to each lot in accordance with GWMWater's requirements.

f. The owner/applicant must provide plans and estimates of all proposed sewerage works prior to commencement for GWMWater's approval.

g. The owner/applicant must pay to GWMWater a fee of 3.25% of the total cost of construction (including design and supervision) for its review of design documentation and supervision of works. This fee relates to checking that the works are designed and constructed in accordance with GWMWater's requirements and does not relieve the developer from ensuring proper design and appropriate supervision.

h. The owner/applicant must provide written notification of commencement of the works to enable GWMWater to organise inspections and coordinate with its staff.

i. The owner/applicant must provide ―as constructed" plans and a schedule of final asset costs at the level identified in GWMWater's asset register for all sewerage works upon completion.

j. The plan of subdivision submitted for certification must be referred to Page 111

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GWMWater in accordance with Section 8 of the Subdivision Act.

17. Powercor Australia a. The plan of subdivision submitted for certification under the Subdivision Act 1988 shall be referred to Powercor Australia Ltd in accordance with Section 8 of that Act.

b. The applicant shall:- • Provide an electricity supply to all lots in the subdivision in accordance with Powercor’s requirements and standards (A payment to cover the cost of such work will be required). In the event that a supply is not provided the applicant shall provide a written undertaking to Powercor Australia Ltd that prospective purchasers will be so informed.

• Where buildings or other installations exist on the land to be subdivided and are connected to the electricity supply, they shall be brought into compliance with the Service and Installation Rules issued by the Victorian Electricity Supply Industry. You shall arrange compliance through a Registered Electrical Contractor.

• Set aside on the plan of subdivision for the use of Powercor Australia Ltd reserves and/or easements satisfactory to Powercor Australia Ltd where any electric substation (other than a pole mounted type) is required to service the subdivision.

Alternatively, at the discretion of Powercor Australia Ltd a lease(s) of the site(s) and for easements for associated power lines, cables and access ways shall be provided. Such a lease shall be for a period of 30 years at a nominal rental with a right to extend the lease for a further 30 years. Powercor Australia Ltd will register such leases on the title by way of a caveat prior to the registration of the plan of subdivision.

• Provide easements satisfactory to Powercor Australia Ltd, where easements have not been otherwise provided, for all existing Powercor Australia Ltd electric lines on the land and for any new power lines required to service the lots and adjoining land, save for lines located, or to be located, on public roads set out on the plan. These easements shall show on the plan an easement(s) in favour of "Powercor Australia Ltd" for ―Power line Purposes‖ pursuant to Section 88 of the Electricity Industry Act 2000.

• Obtain for the use of Powercor Australia Ltd any other easement external to the subdivision required to service the lots.

• Adjust the position of any existing easement(s) for power lines to accord with the position of the line(s) as determined by survey.

• Obtain Powercor Australia Ltd’s approval for lot boundaries within any area affected by an easement for a power line and for the construction of any works in such an area.

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• Provide to Powercor Australia Ltd, a copy of the version of the plan of subdivision submitted for certification, which shows any amendments which have been required.

18. Expiry This permit will expire if one of the following circumstances applies:  The development is not started within two years of the date of this permit.  The development is not completed within four years of the date of this permit.  The Certified Plan of Subdivision is not registered within five years from the date of certification of the plan. The responsible authority may extend the periods referred to if a request is made in writing before the permit expires, or within 6 months afterwards. If the use or development has lawfully started, the responsible authority may also extend the time to complete the development if a request is made in writing within 12 months after the permit expires or as specified under Section 69 of the Planning and Environment Act 1987.

Note: Ararat Rural City Council  This permit is issued in accordance with the Ararat Planning Scheme and does not relieve the applicant/operator from obtaining the required approvals from Council’s Building Surveyor and Council’s Environmental Health Officer.  A Road Opening Permit is required for any works on Council roads – Contact Customer Service Unit

- End of Conditions -

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ITEM 10.2.5 APPLICATION FOR PLANNING PERMIT NO. 2623

Received : 07/11/2016

Applicant : Adrian Crawford

Proposed Use & Development : Use and development of a dwelling

Location : Circuit Road, Moyston Crown Allotment 5aD Parish of Moyston,

Zoning : Farming Zone with Significant Landscape Overlay Schedule 1

Note: this application has been further deferred by the applicant in order to prepare additional information.

Recommendation That Council defer this application on request of the applicant.

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ITEM 10.2.6 REQUESTS FOR SPONSORSHIPS REPORT 17086683, 17086768,17086762,17086771 COMMUNITY LIFE

Introduction Council's sponsorship procedure requires groups and organisations to apply in writing requesting sponsorship for their event for amounts up to $600. The guidelines allow this to occur throughout the year with no opening and closing dates.

The Council‟s Sponsorship Program is enabling small groups and organisations to develop new community events and activities across the municipality and an opportunity for Council to continue to connect and support their community. The four sponsorship requests listed below are the first for the current financial year.

Discussion

East Grampians Health Service Auxiliary – Women, Wisdom and Wellbeing Dinner (WWW Dinner) The East Grampians Health Service Auxiliary have requested sponsorship for $600 to cover the cost of hiring the Gum San Great Hall and towards other expenses associated with holding its annual East Grampians Health Service Auxiliary Women, Wisdom and Wellbeing Dinner (WWW Dinner). This year the event will be held on Friday 25 August 2017. The event has previously been held at the Ararat Performing Arts Centre, this year will be held in the Great Hall at Gum San.

Annually the event attracts up to 300 women of all ages and cultures from across Western Victoria, with all proceeds used in the purchase of vital equipment for the health service. This year‟s event will be used to support the purchase of an Isolette for the East Grampians Health Service Midwifery Unit. An Isolette is an incubator for premature or other newborn infants

Council last provided sponsorship to this event in 2015.

Ararat Turf Club Inc. – Emirates Melbourne Cup Tour 2017 The Ararat Turf Club has successfully applied to be part of the Emirates Melbourne Cup Tour, which will be in Ararat on Monday 9 October 2017 and have written to Council seeking sponsorship of $600 towards the community activities being planned.

As part of the 15th Annual Emirates Melbourne Cup tour, the $200,000 trophy will travel to towns and cities across Australia and New Zealand, before returning to Flemington for “The Race That Stops the Nation‟ on the first Tuesday in November.

Council officers are working in conjunction with the Ararat Turf Club to ensure that the community have the opportunity to see the Melbourne Cup and join in on the itinerary planned for the day. Activities being planned are a Rags to Riches exhibition at Gum San, visits to Lowe Street Nursing Home, the Ararat Retirement Village, activities at Alexandra Gardens and at the Oval, with opportunities for children from the local schools as well as the general public, finishing with a reception at the Ararat Turf Club.

There will be significant media exposure for Ararat during the Tour.

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Pomonal Progress Association Inc. – Community Resilience and Fire Preparedness event The Pomonal Progress Association Inc over the last three years conducted community events to promote community resilience and fire preparedness. This initiative was the result of a project conducted by Australian Red Cross in conjunction with Ararat Rural City Council and the Pomonal Community.

The 2017 Community Resilience and Fire Safety event combines the two great activities held over the last two years. This year the community have planned a Community Resilience and Fire Safety Week. Local Volunteers will host Neighbourhood Gatherings of residents who live in their local area. The purpose of these gatherings is to meet close neighbours, especially any new folk who have moved into the area, exchange contact details to be used especially in the case of an emergency, update the community directory and generally get to know people who live close by. This event involves a meal, a choice made by each neighbourhood gathering facilitator; evening, lunch or afternoon tea, and a guest speaker also chosen by them, who can provide information about fire safety, resilience or any other relevant subject chosen. These events are planned for the last two weeks of October and the cost of the meals being sponsored by Grampians Community Health.

As well as these events, the Pomonal Progress Association Inc has planned a huge extended community celebration musical event. The Progress Association are applying for a Regional Arts Victoria grant to support this event. The plan is to hold a children‟s concert and workshop at the Pomonal Primary School in the afternoon to include a resilience and fire safety message an a singing and song writing workshop at the Pomonal Hall. The major event is to be held on Saturday 21 October 2017.

The Pomonal Progress Association have written to Council asking for sponsorship for the sum of $600 to cover the costs of marketing their events through a mail out to the community. Also, to invite households to both the neighbourhood gatherings, the song writing workshops and the celebration concert and to have posters commercially printed to promote the concert to the broader district.

Langi Logan Fire Brigade – Centenary Celebration The Langi Logan Fire Brigade has written to Council for sponsorship in the sum of $600 towards their centenary celebrations to be held on Friday 20 October 2017 at Chalambar Golf Club in Ararat. The Brigade wishes to purchase 120 commemorative glasses as memorabilia for their members to celebrate this milestone. The full price of the commemorative glasses is $720.00.

POTENTIAL IMPLICATIONS ARISING FROM THIS ISSUE

Council plan reference 1.1 Assist communities to develop and prosper. 2.1 Community and cultural connectedness. 3.1 A strong and diverse local economy

Officer’s Declaration of Interest Under Section 80C of the Local Government Act 1989 officers providing advice to Council must disclose any interests, including the type of interest.

No person involved in the preparation of this report has a direct or indirect interest requiring disclosure.

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Financial and resource implications Council Sponsorship Program is available to groups for a maximum of $600.

Risk implications None identified.

Statutory Implications None identified.

Community Implications None identified.

Environmental Implications None identified.

Internal/external consultation Council‟s Community Life Officers have engaged with groups prior to their applications for sponsorships.

Options Council could: 1. Approve the request for sponsorship for the East Grampians Health Service Auxiliary, Women, Wisdom and Wellbeing Dinner (WWW Dinner) to be held on 25 August 2017 for the sum of $600; or 2. Not approve the request for sponsorship for the East Grampians Health Service Auxiliary, Women, Wisdom and Wellbeing Dinner (WWW Dinner) to be held on 25 August 2017 for the sum of $600. 3. Approve the request for sponsorship from the Ararat Turf Club Inc for the Emirates Melbourne Cup Tour 2017 visit to Ararat on 9 October 2017 for the sum of $600; or 4. Not approve the request for sponsorship from the Ararat Turf Club Inc for the Emirates Melbourne Cup Tour 2017 visit to Ararat on 9 October 2017 for the sum of $600. 5. Approve the request for sponsorship from the Pomonal Progress Association Inc for the 2017 Community Resilience and Fire Safety Week activities for the sum of $600; or 6. Not approve the request for sponsorship from the Pomonal Progress Association Inc for the 2017 Community Resilience and Fire Safety Week activities for the sum of $600. 7. Approve the request for sponsorship from the Langi Logan Fire Brigade for the Centenary Celebrations to be held on 20 October 2017 for the sum of $600; or 8. Not approve the request for sponsorship from the Langi Logan Fire Brigade for the Centenary Celebrations to be held on 20 October 2017 for the sum of $600.

Attachments There are no attachments relating to these items.

Conclusion The Sponsorship Programs continues to be an important source of support from Council to community clubs, groups and committees.

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Recommendation That Council approve the requests for sponsorship to: 1 East Grampians Health Service Auxiliary for the sum of $600; 2 Ararat Turf Club Inc for the sum of $600; 3 Pomonal Progress Association for the sum of $600; and 4 Langi Logan Fire Brigade for the sum of $600.

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ITEM 10.3.1 QUARTERLY PERFORMANCE REPORT 13038999 ASSETS, FINANCE AND CORPORATE SERVICES

Introduction Council must establish and maintain a budgeting and reporting framework that is consistent with the principles of sound financial management.

Discussion The actual year-to-date figures included in this report have been used to compile Council‟s “in principle” Financial Statements, which are still subject to audit from the Victorian Auditor-General.

Key Financial information:

Income Statement (Attachment 1) The Income Statement measures how well Council has performed from an operating nature. It reports revenues and expenditure from the activities and functions undertaken, with the net effect being a surplus or deficit. Capital expenditure is excluded from this statement, as it is reflected in the Balance Sheet.

Attachment 1 shows that Council generated $34.111 million in revenue and $28.205 million in expenses to 30 June 2017. This has resulted in a surplus of $5.906 million for the twelve months ended 30 June 2017.

Income Rates and charges account for 47% of the total income for 2016/17. Rates and charges are recognised when the rates have been raised, not when the income has been received. An amount of $16.001 million has been recognised as income for the twelve months ended 30 June 2017.

Statutory fees and fines account for 0.65% of the total income for 2016/17 and $0.224 million has been received to 30 June 2017. The majority of this relates to planning and building fees. Town Planning fees were higher than budget as there was a State Government Review of Planning fees during the year.

User fees account for 5% of the total income for 2016/17 and $1.611 million has been received to 30 June 2017. The majority of this relates to aged and health services, landfill gate fees reimbursed from Northern Grampians Shire Council, transfer stations fees, animal registrations and parking fees.

Recurrent Operating Grants total $9.57 million to 30 June 2017, compared to the budget of $6.502 million. This is a variance of $3.068 million. Council received an advanced payment of $2.88 million from the Victorian Grants Commission relating to 2017/18.

Recurrent Capital Grants total $1.054 million to 30 June 2017 that relates to the Roads to Recovery grants.

Non Recurrent Operating Grants total $1.559 million to 30 June 2017, compared to the budget of $0.3 million. This is a variance of $1.259 million. The budget did not include Page 119

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$1.16 million Council received from the government for flood recovery works.

Non Recurrent Capital Grants total $3.409 million to 30 June 2017, compared to an estimated $7.757 million, a budget variance of $4.348 million. The budget included government funding for the Ararat Arts Precinct but these works were only partly completed by 30 June 2017, so the full grant amount was not received.

Other non-recurrent capital grants include Roads to Recovery which was $1.044 million less than budget, although Council received $0.23 million for Ritchie‟s Bridge which was not in the budget.

Other Income totals $0.385 million compared with a budgeted $0.397 million, a variance of $0.012 million.

Expenses Employee Costs account for approximately 41% of the total budgeted expenditure for 2016/17. For the twelve months ended 30 June 2017 Council has incurred $10.826 million in employee costs, which was $0.336 million less than budget. There have been delays in replacing some staff members and other recent vacancies that have not been filled at year end. The enterprise bargaining agreement (EBA) expired in October 2016 and a new EBA did not come into effect until 11 April 2017.

Materials and Services account for approximately 29% of the total budgeted expenditure for 2016/17. For the twelve months ended 30 June 2017, Council has incurred $9.738 million in materials and services costs compared to a budget of $7.828 million, a variance of $1.91 million. Flood recovery works of $1.314 million were not included in the budget. Grading works on Council roads exceeded budget by $0.413 million, which was partly offset by savings in the capital resheeting works. Reseal preparation exceeded budget by $0.228 million and payments to the Ararat Fitness Centre exceeded budget by $0.1 million.

Depreciation was less than budget, primarily due to the budgeted capital works program not being completed.

Balance Sheet (Attachment 2) The Balance Sheet is one of the main financial statements and reports Council‟s assets, liabilities and equity at a given date, in this case 30 June 2017. Comparative figures have been provided as at 30 June 2016.

Council‟s current assets have increased by $5.849 million from $16.058 million as at 30 June 2016 to $21.907 million as at 30 June 2017. Cash and cash equivalents have increased by $5.223 million.

An advanced payment of $2.88 million was received in 2016/17 from the Victorian Grants Commission relating to 2017/18. The capital works program was not fully spent, so there is $4.043 million being transferred to the Capital Works Reserve to complete these works in 2017/18.

Rate debtors have increased by $0.185 million with other debtors increasing by $1.254 million, including $1.81 million for flood recovery works and fire recovery works.

Total liabilities for 2016/17 have increased to $7.119 million, from $6.373 million in 2015/16, largely due to $0.669 million more in trade and other payables. Page 120

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Statement of Cash Flows (Attachment 3) The Statement of Cash Flows shows how changes in the Balance Sheet and Income Statement affect Cash and Cash Equivalents, and breaks down the analysis to operating activities, investing activities and financing activities.

The Cash and Cash Equivalents at the beginning of the financial year of $12.740 million have increased by $5.223 million to $17.963 million as at 30 June 2017. Part of the increase can be attributed to the advanced payment of $2.88 million for the 2017/18 Victorian Grants Commission and commitments for future capital works.

Net cash provided from operating activities was $13.133 million, however $7.817 million was used in investing activities and $0.093 million was used in financing activities.

Investing activities includes payments for property, plant and equipment, and infrastructure totalling $8.099 million. This included $1.076 million for the Ararat Arts Precinct, $0.446 million for the Moyston Hall, $1.466 million resealing roads, $0.797 million for renewing bridges and $0.509 million on drainage renewal works.

Financial Performance Indicators (Attachment 4) The Local Government Performance Reporting Framework requires Councils to report various performance indicators at the end of each financial year.

A full list of financial performance indicators is included in appendix 4.

Indicator 30/09/16 31/12/16 31/03/17 30/06/17 Working capital 785% 682% 540% 445% Measure - Current assets compared to current liabilities. Expected values in accordance with the Local Government Performance Reporting Framework 100% to 400% Indicator of the broad objective that sufficient working capital is available to pay bills as and when they fall due. High or increasing level of working capital suggests an improvement in liquidity

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Indicator 30/09/16 31/12/16 31/03/17 30/06/17 Loans and borrowings 12.77% 12.71% 12.65% 12.5% Measure - Loans and borrowings compared to rates. Expected values in accordance with the Local Government Performance Reporting Framework – 0% to 70% Indicator of the broad objective that the level of interest bearing loans and borrowings should be appropriate to the size and nature of a council‟s activities. Low or decreasing level of loans and borrowings suggests an improvement in the capacity to meet long term obligations Indebtedness 13.59% 13.01% 12.55% 12.01% Measure - Non-current liabilities compared to own source revenue Expected values in accordance with the Local Government Performance Reporting Framework – 2% to 70% Indicator of the broad objective that the level of long term liabilities should be appropriate to the size and nature of a Council‟s activities. Low or decreasing level of long term liabilities suggests an improvement in the capacity to meet long term obligations Rates concentration 88% 75% 68% 52% Measure - Rates compared to adjusted underlying revenue Expected values in accordance with the Local Government Performance Reporting Framework – 30% to 80% Indicator of the broad objective that revenue should be generated from a range of sources. High or increasing range of revenue sources suggests an improvement in stability

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Indicator 30/09/16 31/12/16 31/03/17 30/06/17 Expenditure level $3,687 $3,734 $3,847 $3,963 Measure - Expenses per property assessment Expected values in accordance with the Local Government Performance Reporting Framework $2,000 to $10,000 Indicator of the broad objective that resources should be used efficiently in the delivery of services. Low or decreasing level of expenditure suggests an improvement in organisational efficiency Indicator - Revenue level $1,784 $1,784 $1,784 $1,785 Measure - Average residential rate per residential property assessment Expected values in accordance with the Local Government Performance Reporting Framework - $800 to $10,000 Indicator of the broad objective that resources should be used efficiently in the delivery of services. Low or decreasing level of rates suggests an improvement in organisational efficiency

The Local Government Performance Reporting Framework provides “Expected ranges” for each indicator. There are no indicators outside the “Expected ranges”.

Transfers to and from Reserves 2016/17 The following tables represent the amounts proposed to be transferred to and from reserves for the year ended 30 June 2017.

The amounts proposed to be transferred to the Capital Works & Projects Reserve includes:  a $2.88 million payment made by the Victorian Grants Commission for 2017/18 that was received in 2016/17, and  funds received in 2016/17 that were not budgeted for and relate to works in 2017/18 – e.g. $0.206 million for irrigation works at Gordon Street, Lake Bolac Oval and Pomonal Oval, roads to recovery grants received but not fully spent in 2016/17, and  works that were included in the budget for 2016/17 that have not commenced or are in progress, such as the Willaura Hall, Ararat Men‟s Shed and various infrastructure capital works.

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Transfers to Reserves

CAPITAL WORKS RESERVE Planning Bushfire Planning Grant $11,000 Buangor Township Plan-VicRoads $25,000 Grampians Peak Trail Assessment $5,500 Planning Panel $20,000 Planning Consultancies $10,000 Environmental Health Domestic Wastewater CTWSS Management Plan $5,000 Tobacco Funding Grant $5,700 Sustainability Roadside Pest Plants & Animals Grant $29,000 Community Development Active Ararat City - Community Implementation $61,000 Disability Access & Inclusion Plan $14,000 Disability Access Program Works $50,000 Langi Morgala Museum Upgrade Works $88,000 New Kerb Ramps incl Disability $14,000 Olver Grandstand Works $105,000 Path-Barkly Link $44,000 Path-Cemetery Creek (Western Hwy) $40,000 Rural Building Works $79,000 Vichealth Forum Grant $9,000 Volunteer Support Grant $45,000 YMCA Building Projects $46,000 PAC Clock Upgrade $15,000 Lake Bolac Public Toilet $80,000 Willaura Hall Universal Access Toilets $250,000 Street Furniture $7,000 Rural Town Streetscape Projects $14,000 Path-Minor Footpath Renewal $24,000 Path-Footpath Connections $37,000 Path-Streatham & Buangor Pathway Renewal $35,000 Community Grants Community Grant Promotion $22,000 Community Grants - Project $30,000 Community Grants - Infrastructure $26,000 HACC HACC Grant-Minor Works $78,000 ASM Seeding Grant $14,000 Page 124

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CAPITAL WORKS RESERVE Recreation Services Olympic Pool $63,000 Walk to School Grant $10,800 Rec Audit Implementation $16,000 Recreation Projects Pool Safety Improvements-Indoor $28,000 Paint Willaura Grant $1,300 Ararat Men's Shed Grant $156,500 Moyston Hall Development $4,000 Gordon St Irrigation Grant $120,000 Rural Irrigation Grant (Pomonal & Lake Bolac) $85,600 Restoring War Memorials Grant $39,615 Performing Arts Centre PAC Minor Equipment $9,000 Property Maintenance Municipal Offices – Air conditioning $45,000 Paint Rural Hall $20,000 Structural Works - Rural Halls $40,000 Infrastructure Capital Roads to Recovery $196,355 Grants Commission-Local Roads $1,158,448 Minor Rd Improvements $63,000 Road-Main St Willaura $7,000 Road-Challicum Rd $21,000 Road-Elizabeth St $50,000 Capital Works-Road Reconstructions $106,000 Bridge-Guard Rail $150,000 Bridge-Allenders Bridge $298,000 Bridge-Moyston-Dunkeld Rd $100,000 Bridge-Elmhurst-Landsborough Rd $100,000 Parking-Elizabeth Park $59,000 K&C-Willaura Kerb & Channel Renewal $109,000 Drain-South Storm Water Channel $13,000 Drain-Renewal Works $50,000 Drain-Queen to Princes St $75,000 Drain-Flood Study Response $51,000 Path-Condition Assessment Program $69,000 Parks & Gardens Alex Gardens Masterplan Implementation $18,000 Finance

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CAPITAL WORKS RESERVE Grants Commission-General $1,729,790 Information Technology Shire Hall Connectivity & Audio Visual $12,000 Gum San Audio Visual Upgrade $12,000 Governance Community Satisfaction Survey $14,000 Council Plan $20,000 Contractual Payment $296,000 Tourism Community Event $54,000 Black & White Gala Fundraising $5,000 Tourism Marketing $15,000 Economic Development Hosting Chinese Visitors $4,500 Development Projects/Admin $31,000 Plans for Ararat Bypass $23,000 Resident Attraction Strategy $13,000 Business Achievement Awards $15,000 Gum San Gum San Marketing $15,000 Gum San Special Project Donation $2,000 Total for Capital Works Reserve $6,932,108

LANDFILL RESERVE Provision for Waste Management Works $200,000 Tip Reinstatement Ararat $8,000 Tip Reinstatement Rural $148,000 Minor Improvement-Transfer Stations $4,000 Total for Landfill Reserve $360,000

ESSENTIAL SERVICES RESERVE Essential Service Works $20,000 Total for Essential Services Reserve $20,000

LOAN REPAYMENT RESERVE Alex Oval Loan Repayment $285,714 Total for Essential Services Reserve $285,714

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CAPITAL WORKS RESERVE

BUILDING CAPITAL WORKS RESERVE Net Property Sales to Reserve $127,272 Interest on Building Capital Works Reserve 2016/2017 $69,716 Provision for Building Capital Works $225,000 Major Building Upgrade Works $166,000 PAC Maintenance $14,000 PAC Loan Principal & Interest $130,500 Total for Building Capital Reserve $732,488

PLANT REPLACEMENT RESERVE Net Operating/Capital/Recoup Surplus to Reserve $268,138 Total for Plant Replacement Reserve $268,138

VEHICLE REPLACEMENT RESERVE Provision for Vehicle Replacement $214,384 Total for Vehicle Replacement Reserve $214,384

TOTAL TRANSFERS TO RESERVE $8,812,832

Transfers from Reserves

BUILDING CAPITAL WORKS RESERVE Gordon Street -$147,000 Moyston Hall -$150,000 Ararat Men's Shed Grant -$163,000 Olver Grandstand Works -$90,000 Langi Morgala Museum Upgrade -$58,000 Total for Building Capital Reserve -$608,000

ELECTION COSTS RESERVE Provision for Election Expenses -$50,000 Total for Election Costs Reserve -$50,000

ASSET MANAGEMENT RESERVE

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Asset Management System -$70,311 Total for Asset Management Reserve -$70,311

AERIAL IMAGING RESERVE New Aerial Image -$27,296 Total for Aerial Imaging Reserve -$27,296

RECREATIONAL LANDS RESERVE Refund Open Space Contribution from 2016/17 -$3,635 Total for Recreational Lands Reserve -$3,635

GRAVEL PIT RESTORATION RESERVE Net Operating Surplus to Reserve -$165,256 Total for Gravel Pit Restoration Reserve -$165,256

CAPITAL WORKS RESERVE Transfer from Capital Works Reserve for 16/17 Works/Projects -$2,207,758 Total for Capital Works Reserve -$2,207,758

TOTAL TRANSFERS FROM RESERVES -$3,132,256

Reconciliation Total Reserves Balance at 30/6/2016 $10,229,210 Less Transfer from Reserves 2016/17 $3,132,256 Plus Transfer to Reserves 2016/17 $8,812,832 Total Reserves Balance at 30/6/2017 $15,909,786

POTENTIAL IMPLICATIONS ARISING FROM THIS ISSUE

Council plan reference 5. 1 Good governance though leadership

Officer’s Declaration of Interest Under Section 80C of the Local Government Act 1989 officers providing advice to Council must disclose any interests, including the type of interest.

No person involved in the preparation of this report has a direct or indirect interest requiring disclosure. Page 128

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Financial and resource implications The surplus included in the Comprehensive Income Statement of $5.906 million compares favourably with the deficit of $0.109 million in 2015/16. The actual result was however inflated as Council received and advanced payment of $2.88 million from Victorian Grants Commission (VGC).

The Cash Flow Statement shows the cash and cash equivalent position has increased by $5.223 million, which included the VGC payment. The net transfer to reserves was $5.681 million.

Risk implications Council is required to establish and maintain a budgeting and reporting framework that is consistent with the principles of sound management and this report assists Council in meeting that requirement.

Statutory Implications Section 137 of the Local Government Act 1989 states a Council must establish and maintain a budgeting and reporting framework that is consistent with the principles of sound financial management.

Section 138 of the Local Government Act 1989 states at least every 3 months, the Chief Executive Officer must ensure that a statement comparing the budgeted revenue and expenditure for the financial year with the actual revenue and expenditure to date is presented to the Council at a meeting which is open to the public.

Community Implications None identified.

Environmental Implications None identified.

Internal/external consultation This report has been prepared in consultation with relevant department managers and responsible officers. There has been no external consultation.

Options Council could: 1 Receive the Financial Report for the period ended 30 June 2017, and adopt its carryovers and revisions; or 2 Reject the Financial Reports for the period ended 30 June 2017 and its carryovers and revisions.

Attachments Further information regarding this item is provided as an attachment.

Conclusion The report for the twelve months ended 30 June 2017 has been prepared on an accrual basis and in accordance with accounting practices, including a Comprehensive Income Statement, Balance Sheet and Statement of Cash Flows. Council‟s overall financial performance was in line with the budget

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Recommendation That the Comprehensive Income Statement, Statement of Balance Sheet, Statement of Cash Flows and the Financial Performance Indicators report for the period ended 30 June 2017 be received and the carryover, transfers to reserves totalling $8,812,832 and the transfers from reserves totalling $3,132,256 be adopted.

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ITEM 10.3.2 CLOSURE OF RAIL CROSSINGS MARYBOROUGH TO ARARAT RAIL LINE 17086904 ASSETS, FINANCE AND CORPORATE SERVICES

Introduction Council has been approached by Mr Graeme Cameron, Project Director for the Murray Basin Rail Project, requesting the closure of five rail crossings on the Maryborough to Ararat Rail line.

Closure of two of these rail crossings involves a change in the status of the underlying land. The land under these two crossings is currently Crown land and classified as a road (in accordance with the definition of a road under the Local Government Act 1989 being land reserved or proclaimed as a road under the Land Act 1958). This process is called road discontinuance. Council is the authority that can remove (i.e. discontinue) the road status from unreserved Crown land under these crossings. Following discontinuance of these roads, management and responsibility for the land will pass to VicTrack, with operational responsibility managed by V/Line Pty Ltd.

The other three crossings must be dealt with in a different manner.

LOCALITY MAP SHOWING PROPOSED CLOSURES

Discussion The Murray Basin Rail Project is a $440 million upgrade to Victoria‟s rail freight network. Included in this project is the proposed re-opening of the Maryborough to Ararat rail line.

V/Line is project managing the Murray Basin Rail Project and it will be the eventual operator of the Maryborough to Ararat rail line - as well as other lines in this network. To improve safety and for operational reasons, V/Line are seeking to close a number of crossings within the municipality of Ararat Rural City. The Project Director has submitted a proposal to Council for the closure of five rail level crossings.

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The affected crossings are tabled below:

No. DESCRIPTION CLASSIFICATION COORDINATES 1 Hotel Street (Clarke St /Elmhurst Station Road) Public Road -37.175215,143.246946 2 Un-named Road Unmade government road -37.189294,143.165376 3 Un-named Road Unmade government road -37.215349,143.016837 4 Un-named Road Unmade government road -37.253473,142.974251 5 Lovers Lane Public Road -37.259864,142.967879

Crossing 1: Hotel Street, Elmhurst Hotel Street (also known as Clarke Street and Elmhurst Station Road) passes through Crown allotment 5 which is an unreserved crown parcel already under the management of VicTrack. The road also traverses through Crown allotments 6 and 1 which are also under the management of VicTrack. As a consequence there is no requirement to discontinue the road. Rather, Council can simply remove this road from its register of public roads. The crossing is shown in the aerial photo below and the section of road through the VicTrack land is shown by the dashed orange line in the map below.

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Crossing 1: Hotel Street, Elmhurst

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Crossing 2: Unnamed Road This is a paper road within a single farm. The road reserve to the south of the crossing is an unused road under licence. V/Line will establish a passive crossing at this location and establish a Safety Interface Agreement with the property owner. It is recommended that this section of road be discontinued.

Crossing 2: Unnamed Road

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Crossing 3: Unnamed Road This crossing (marked by a red square) is the only access to the land highlighted to the south of the road reserve. The road reserves (shown in pink) are unused roads under licence. It appears that the land is an unreserved crown parcel (Crown allotment 2005 Parish of Dunneworthy) much like Hotel Street at Elmhurst. If this is the case, the crossing does not need to be discontinued but it is recommended that this be retained as a private crossing to preserve property access.

Crossing 3: Aerial photograph & land title boundaries.

Crossing 4: Unnamed This crossing is not a road reserve and therefore is not subject to discontinuance.

Crossing 4: Unnamed Road

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Crossing 5: Lovers Lane The crossing at Lovers Lane is shown by the red circle and square in the aerial photo below. Lovers Lane provides property access to two properties that have alternative access via Down Road. One of the land owners has previously expressed concern about losing access to his property from the Pyrenees Highway. Recent discussion amongst Council officers regarding the Ararat Bypass, in the context of the Ararat Freight and Logistics study, considered that this crossing could have future value in supporting the expansion of industrial development along the Pyrenees Highway corridor.

Depending on the final design of the Ararat Bypass-Pyrenees Highway interchange and associated service roads, if Council sought to retain Lovers Lane as a rail level crossing then consideration could be given to closing the crossing on Warrayatkin Road adjacent to the Pyrenees Highway as an alternative.

Crossing 5: Lovers Lane

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SUMMARY TABLE

No. DESCRIPTION CLASSIFICATION PROPOSED ACTION 1 Hotel Street (Clarke Public Road – VicTrack Remove road from register of public St /Elmhurst Station unreserved Crown parcel roads subject to outcome of public Road) consultation. 2 Un-named Road Unmade government Discontinue road 3 Un-named Road Unmade government No action appears to be an unreserved road Crown parcel. 4 Un-named Road Unmade government No action road 5 Lovers Lane Public Road – Possible discontinuance subject to government road reserve public consultation. Consider future industrial growth area and proximity to transport corridor. Consider alternative access for Warrayatkin Rd associated with Ararat Bypass.

Subsequent Actions Council has the authority to close two sections of road through section 206 of the Local Government Act (the Act) in accordance with Schedule 10 clause 3. A public notification and consultation process including receipt of submissions is to be conducted in accordance with section 223 of the Act. Under the Act the closure of a road is called road discontinuance. In the case of Crown Land, this changes the underlying status of the land, and will remove the right of public access. The land will be administered by VicTrack who will also be responsible for is on-going management.

Council can also remove Hotel Street from its register of public roads. Due to the existing status of the land at this crossing there is no requirement for discontinuance. No action is proposed for crossings 3 and 4.

POTENTIAL IMPLICATIONS ARISING FROM THIS ISSUE

Council plan reference 3.1 A strong and diverse local economy. 3.3 Effective and safe transport networks

Officer’s Declaration of Interest Under Section 80C of the Local Government Act 1989 officers providing advice to Council must disclose any interests, including the type of interest.

No person involved in the preparation of this report has a direct or indirect interest requiring disclosure.

Financial and resource implications Not significant.

Risk implications Low.

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Statutory Implications The process of conducting public notice and consultation will be undertaken in accordance with the Local Government Act 1998.

Community Implications Safer movement of heavy vehicles associated with quarry activities.

Environmental Implications Not significant

Internal/external consultation Public consultation will be undertaken in accordance with legislative requirements.

Options Council could: 1 Not support the request from V/Line to proceed to public consultation regarding road discontinuance in relation to rail level crossing closures on the Maryborough-Ararat rail line; or 2 (a) Support the request from V/Line and approve entry into the process of public consultation in accordance with section 223 of the Local Government Act 1989 for the discontinuance of roads at two crossings (Crossing 2: Unnamed Road and Crossing 5: Lovers Lane) and the closure of level crossings at two locations (Crossing 1: Hotel Road, Elmhurst and Crossing 5: Lovers Lane, Ararat). with final Council decision to be made following the conclusion of the consultation process and after consideration of any submissions received; and

(b) advertise the public consultation process in the Victoria Government Gazette, and the Ararat Advertiser.

Attachments Letter from Graeme Cameron dated 21 July 2017.

Conclusion V/Line has made a submission to Council to close five rail level crossings. Of these:  Crossings 2 and 5 are subject to Council‟s powers to discontinue a road, and  Crossing 1 has a road on Council‟s register of public roads.

It is recommended that Council exhibits Crossings 2 and 5 for discontinuance and Crossing 1 for removal from Council‟s register of public roads through a public consultation process and receive submissions from the public. Crossings 3 and 4 are not within Council‟s jurisdiction to act upon.

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Recommendation That Council: 1 Support the request from V/Line and approve entry into the process of public consultation in accordance with section 223 of the Local Government Act 1989 for the discontinuance of roads at two crossings (Crossing 2: Unnamed Road and Crossing 5: Lovers Lane) and the closure of level crossings at two locations (Crossing 1: Hotel Road, Elmhurst and Crossing 5: Lovers Lane, Ararat) with final Council decision regarding discontinuance to be made following the conclusion of the consultation process and after consideration of any submissions received; and 2 Advertise the public consultation process in the Victoria Government Gazette, and the Ararat Advertiser.

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11 - NOTICES OF MOTION

Notice of Motions must be in writing and lodged with the Chief Executive Officer no later than 5pm on the Wednesday which is at least four (4) business days before the meeting at which it is intended to be considered, unless a public holiday falls within that four days, as per Clause 18(4) of the Ararat Rural City Council Meeting Procedure.

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12 – COUNCILLORS REPORTS

At each Council Meeting, all Councillors will have the opportunity to provide an overview of any meetings attended.

If a Councillor chooses to provide details, the name of the conference/event and the Councillor attending will be noted in the Minutes of the meeting. If a Councillor requires additional information on the conference/event to be included in the Minutes, the Councillor must submit in writing to the Chief Executive Officer by no later than 12pm (noon) the day following the meeting.

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13 – URGENT BUSINESS

Ararat Rural City Council Meeting Procedure, Clause 17 Urgent Business states:

(1) Items proposed as urgent business must not be submitted to the meeting other than by resolution of the Council and only if it relates to or arises out of a matter which has arisen since distribution of the Agenda or which cannot be reasonably deferred for inclusion in the agenda of the next meeting (2) The nature of the urgency must be stated by the Councillor and outlined in the minute of the meeting.

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14 - OFFICERS REPORTS – CONFIDENTIAL ITEMS

CLOSURE OF COUNCIL MEETING TO THE PUBLIC

The Open Council Meeting will now be closed, but members of the public are welcome to rejoin the Council Meeting following the recommencement of the meeting.

Recommendation That the meeting be closed to members of the public to discuss the items listed in the confidential agenda, in accordance with the following provision: ―89 Meetings to be open to the public (2) A Council or special committee may resolve that the meeting be closed to members of the public if the meeting is discussing any of the following— (a) personnel matters; (d) contractual matters.

OPEN COUNCIL MEETING RECOMMENCEMENT

Recommendation That the Open Council Meeting recommence.

Gallery invited to return to Council Chamber.

LIFTING OF CONFIDENTIALITY OF CLOSED SESSION RESOLUTIONS

Recommendation That the Confidentiality of the: 1 Report and decision in relation to Items 14.2.1 and 14.3.1 of the Confidential Agenda not be lifted; and 2 Decision in relation to Item 14.1.1 of the Confidential Agenda be lifted.

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