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Lkf Dl;Kf A;Sdlk Sd COUNCIL MEETING AGENDA TUESDAY 15 AUGUST 2017 10 August 2017 Dear Councillors, You are cordially advised and invited to attend the next ordinary Council Meeting, which will be held in the Alexandra Oval Community Centre, 1 Waratah Avenue, Ararat on Tuesday 15 August 2017 commencing at 6.00pm. BUSINESS: 1 Traditional Acknowledgement/Opening Prayer/Oath 2 Apologies 3 Confirmation of Minutes 4 Request to Address Council 5 Disclosure of Interests 6 Petitions 7 Officers Reports 8 Information Reports 9 Section 86 Committees 10 Officer’s Reports 11 Notices of Motion 12 Councillors Reports 13 Urgent Business 14 Officer’s Reports – Confidential Items Designation of Items as Confidential: The reports presented under Officer‟s Reports – Confidential Items are designated confidential by me as Chief Executive Officer pursuant to Section 77(2) of the Local Government Act 1989, on the grounds that they apply under Section 89(2) of the Local Government Act 1989. Your attendance is respectfully requested. Yours sincerely, COLLEEN WHITE INTERIM CHIEF EXECUTIVE OFFICER INDEX ITEM 7.1.1 MINISTER FOR LOCAL GOVERNMENT – COMMISSION OF INQUIRY REPORT ................................................................................... 7 ITEM 7.1.2 RATING STRATEGY 2017 ......................................................................... 9 ITEM 7.1.3 2017/2018 BUDGET & DECLARATION OF RATES ............................ 13 ITEM 7.1.4 DRAFT COUNCIL PLAN 2017-2021 INCORPORATING THE STRATEGIC RESOURCE PLAN (SRP) ................................................. 20 ITEM 8.1.1 BUSINESS ARISING ................................................................................ 24 ITEM 8.1.2 COUNCIL COMMITTEES ...................................................................... 34 ITEM 8.1.3 ASSEMBLY OF COUNCILLORS ............................................................ 36 ITEM 8.1.4 GRANT APPLICATIONS ........................................................................ 37 ITEM 8.1.5 COUNCILLORS EXPENSES .................................................................. 40 ITEM 8.2.3 GREEN WASTE AT ARARAT TRANSFER STATIONS AND KERBSIDE SERVICE .............................................................................. 49 ITEM 8.2.4 GLENELG HOPKINS DROUGHT EMPLOYMENT PROGRAM 2016/2017 .................................................................................................... 51 ITEM 8.2.5 PLANNING AND PUBLIC HEALTH QUARTERLY REPORT ......... 55 ITEM 9.1.1 SECTION 86 COMMITTEES OF MANAGEMENT ............................. 69 ITEM 10.1.1 WELCOMING CITIES ............................................................................. 72 ITEM 10.1.2 ANNUAL REVIEW OF NEIGHBOURHOOD SAFER PLACES - 2017/2018 ................................................................................................... 75 ITEM 10.1.3 GRAMPIANS PYRENEES REGIONAL DEVELOPMENT ................. 77 ITEM 10.2.1 MOYSTON WILLAURA FOOTBALL AND NETBALL CLUB REQUEST TO WAIVE PLANNING FEES ............................................ 80 ITEM 10.2.2 AMENDMENT C38 POUND LANE, ARARAT ..................................... 83 ITEM 10.2.3 ARARAT FREIGHT AND LOGISTICS STRATEGY ............................. 87 ITEM 10.2.6 REQUESTS FOR SPONSORSHIPS REPORT ...................................... 115 ITEM 10.3.1 QUARTERLY PERFORMANCE REPORT .......................................... 119 ITEM 10.3.2 CLOSURE OF RAIL CROSSINGS MARYBOROUGH TO ARARAT RAIL LINE ............................................................................................... 131 An audio recording of this meeting is being made for the purpose of verifying the accuracy of the minutes of the Council Meeting, Special Council Meeting or Assembly of Councillors. Recordings of Council Meetings and Special Council Meetings (excluding closed sessions) will be made available on Council’s website. ARARAT RURAL CITY COUNCIL MEETING – TUESDAY 15 AUGUST 2017 1 – TRADITIONAL ACKNOWLEDGEMENT / OPENING PRAYER/OATH TRADITIONAL ACKNOWLEDGEMENT WE ACKNOWLEDGE THE TRADITIONAL OWNERS OF THE LAND ON WHICH WE MEET TODAY, AND PAY OUR RESPECTS TO THEIR ELDERS, PAST AND PRESENT. OPENING PRAYER ALMIGHTY GOD, WE HUMBLY ASK YOU TO HELP US, AS ELECTED COUNCILLORS OF THE ARARAT RURAL CITY COUNCIL. GUIDE OUR DELIBERATIONS. PROSPER WHAT IS YOUR WILL FOR US, TO YOUR HONOUR AND GLORY AND FOR THE WELFARE AND BENEFIT OF THE PEOPLE WHOM WE SERVE IN THE ARARAT RURAL CITY. COUNCILLORS OATH WE WILL UNDERTAKE THE DUTIES OF THE OFFICE OF COUNCILLOR IN THE BEST INTERESTS OF THE PEOPLE OF THE MUNICIPAL DISTRICT OF THE ARARAT RURAL CITY COUNCIL AND FAITHFULLY AND IMPARTIALLY CARRY OUT THE FUNCTIONS, POWERS, AUTHORITIES AND DISCRETIONS VESTED IN ME UNDER THE LOCAL GOVERNMENT ACT 1989 OR ANY OTHER ACT TO THE BEST OF OUR SKILL AND JUDGMENT. Page 1 ARARAT RURAL CITY COUNCIL MEETING – TUESDAY 15 AUGUST 2017 2 – APOLOGIES MOTION (if required) That the apology of (Name) be accepted. Page 2 ARARAT RURAL CITY COUNCIL MEETING – TUESDAY 15 AUGUST 2017 3 – CONFIRMATION OF MINUTES MOTION That the Minutes of the Council Meeting held on 18 July 2017 be confirmed. Page 3 ARARAT RURAL CITY COUNCIL MEETING – TUESDAY 15 AUGUST 2017 4 – REQUEST TO ADDRESS COUNCIL A written request to address Council must be received before 12noon on the Monday prior to the Council meeting. Written requests must be in relation to an item listed on the current Council Meeting Agenda. If a request is not accepted by the Mayor or Chief Executive Officer, a written advice will be provided to the requester outlining the reasons for this decision. Approved requests to address Council Meetings will be heard at the commencement of the Council Meeting. The presenter will be allocated a maximum of three (3) minutes to present his or her address to the Council. An extension of time may be granted by the Mayor. During the presentation, the presenter may not address questions to Councillors or officers. Two minutes will be allocated for Councillors to ask questions of the presenter, if required. Council may request a further report on the matter from officers. Members of the public gallery are not allowed to communicate with Councillors and officers whilst the meeting is in progress. Page 4 ARARAT RURAL CITY COUNCIL MEETING – TUESDAY 15 AUGUST 2017 5 – DISCLOSURE OF INTERESTS Disclosure of Interests are to be made immediately prior to any relevant item being discussed. Local Government Act 1989 Section 79 (2) A Councillor or member of a special committee who has a conflict of interest and is attending the meeting of the Council or special committee must make a full disclosure of that interest - (a) by either - (i) advising the Council or special committee at the meeting of the details required under paragraph (b) and (c) immediately before the matter is considered at the meeting; or (ii) advising the Chief Executive Officer in writing of the details required under paragraphs (b) and (c) before the meeting; and (b) classifying the type of interest that has given rise to the conflict as either - (i) a direct interest: or (ii) an indirect interest and specifying the particular kind of indirect interest under section 78, 78A, 78B, 78C, 78D or 78E; and (c) describing the nature of the interest; and (d) if the Councillor or member advised the Chief Executive Officer of the details under paragraph (a) (ii), the Councillor or member must make a disclosure of the class of interest only to the meeting immediately before the matter is considered at the meeting. Local Government Act 1989 Section 80C) A person who is providing advice or a report to a meeting of the Council or a special committee, and who has a conflict of interest in a matter to which the advice or report relates, must disclose the constituting the conflict of interest when providing the advice or report and before the advice or report is considered by the Council or the committee. Page 5 ARARAT RURAL CITY COUNCIL MEETING – TUESDAY 15 AUGUST 2017 6 - PETITIONS Clause 15 of Council‟s Meeting Procedure states: 1 A petition presented to Council must lay on the table until the next Ordinary Meeting of Council and no motion, other than to receive the petition or joint letter may be accepted by the Chair, unless the Council agrees to deal with it earlier. 2 Petitions received by Ararat Rural City Council will be tabled under “Petitions” in the Order of Business. 3 At the meeting the petition will be formally received by Council and referred to the relevant area of Council for consideration and action which will be reported to the next ordinary meeting of Council for decision if one is required. 4 When a petition relates to an item already on the agenda at the meeting at which the petition is tabled, the matter will be dealt with at that meeting. 5 Any Councillor presenting a petition will be responsible for ensuring that he or she is familiar with the contents and purpose of the petition and that the petition is not derogatory or defamatory. 6 Any person who fraudulently signs a petition or joint letter which is presented to the Council is guilty of an offence. Page 6 ARARAT RURAL CITY COUNCIL MEETING – TUESDAY 15 AUGUST 2017 7 – OFFICERS REPORTS ITEM 7.1.1 MINISTER FOR LOCAL GOVERNMENT – COMMISSION OF INQUIRY REPORT 17085885 CORPORATE STRATEGY, RISK AND GOVERNANCE Introduction The Commission of Inquiry into the Ararat Rural City Council report was presented to the Minister for Local Government, the Hon Natalie Hutchins on 1 August 2017. Discussion The Commission of Inquiry into Ararat Rural City Council was tabled in Parliament on Wednesday 9 August
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