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Executive Committee – 2Nd December, 2015

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Executive Committee – 2Nd December, 2015 COUNTY BOROUGH OF BLAENAU GWENT REPORT TO: MAYOR AND MEMBERS OF THE COUNCIL SUBJECT: EXECUTIVE COMMITTEE – 2ND DECEMBER, 2015 REPORT OF: EXECUTIVE / SCRUTINY OFFICER PRESENT: Deputy Leader / Executive Business Manager Councillor S.C. Thomas Deputy Leader/Executive Member – Financial Management and Strategy Councillor J. McIlwee Executive Member – Infrastructure Councillor H. McCarthy, B.A. (Hons) Executive Member – Corporate Services Councillor K. Hayden Executive Member – Social Services Councillor H. Trollope Executive Member – Economy Councillor G. Bartlett WITH: Chief Executive Chief Finance Officer Head of Legal and Corporate Compliance Corporate Director Strategy Transformation & Culture Corporate Director of Social Services Corporate Director of Education Head of Technical Services DECISIONS UNDER DELEGATED POWERS ITEM SUBJECT ACTION No. 1 APOLOGIES Apologies for absence were received from:- Councillor K. Bender, B.Sc. (Hons) - Executive Member, Active Living and Learning Councillor D. White – Executive Member, Environment No. 2 DECLARATIONS OF INTEREST AND DISPENSATIONS No declarations of interest or dispensations were reported. MINUTES No. 3 EXECUTIVE MINUTES The minutes of the Executive meeting held on 11th November, 2015 were submitted. RESOLVED that the minutes be accepted as a true record of proceedings. FINANCIAL MANAGEMENT & STRATEGY MATTERS No. 4 GRANTS TO ORGANISATIONS Consideration was given to report of the Chief Finance Officer. Members were advised of the following additional grants that had been submitted for approval since the preparation of the report:- ABERTILLERY Cwmtillery Ward – Councillor G. Bartlett, C. Tidey & T. Sharrem 1. Grosvenor Nursing Home £125 Llanhilleth Ward – Councillor M. Bartlett, H. McCarthy & J. McIIwee 1. Brynithel Community Centre £150 2. Brynithel Senior Citizens £150 3. Friends of St. Illtyd’s £200 4. Brynithel Action Group £300 5. Mr. Marks’s Church £200 NANTYGLO & BLAINA Blaina Ward – Councillor B. Pagett & L. Winnett 1. Blaina Partnership Board £400 2. East Pentwyn Tenants & Residents Association £260 Nantyglo Ward – Councillor J. Mason 1. Nantyglo Senior Citizens £75 2. Winchestown Senior Citizens £75 3. St. Anne’s Church £75 4. English Wesleyan Church £75 5. Coed-y-Garn School £75 BRYNMAWR Brynmawr Ward – Councillor J. Hopkins, K. Brown & B. Sutton 1. Darren Foote £200 EBBW VALE Beaufort Ward – Councillor D. White 1. Ebbw Vale Branch of the Royal British Legion £40 2. Sew Like Us £40 Rassau Ward – Councillor D. Wilkshire 1. Ebbw Vale Works Museum £80 2. Rassau & Beaufort Royal British Legion £50 3. Mayor’s Appeal 2015/2016 £100 4. Ebbw Vale Christmas Lights £80 5. Beaufort Male Choir £75 6. Rassau Community Centre £50 7. Rassau OAPs Association £50 8. Beaufort Bowls Club £50 9. Reliance Buses £25 10. Storm Kickboxing Club £40 11. Ebbw Vale Male Choir £50 12. Blaenau Gwent Young Stars £50 13. Beaufort RFC £50 14. Abertillery Indoor Bowls £50 15. In The Pink £50 16. Rassau AFC £50 17. Rassau River Care £50 18. Encore Theatre Academy £50 19. Toppers School of Dance £50 20. Ebbw Vale Royal British Legion £30 21. RTB AFC £50 22. Abertillery Netball £50 23. The Signature Choir £75 24. Rhos-y-Fedwyn Primary School £75 25. ‘Puddleducks’ Rassau Resource Centre £50 Rassau Ward – Councillor W.J. Williams 1. Rassau Senior Citizens Hall £75 RESOLVED, subject to the foregoing, that the report be accepted. ---- GRANTS WORKING GROUP – 4TH NOVEMBER, 2015 The minutes of the Grants Working Group held on 4th November, 2015 were submitted. RESOLVED that the minutes be accepted. No. 5 COUNCIL TAX BASE CALCULATION 2016/17 Consideration was given to report of the Chief Finance Officer. At the invitation of the Executive Member for Financial Management & Strategy, the Chief Finance Officer presented the report which calculated the Council Tax base for the 2016/17 financial year. He said the collection rate for 2015/16 was quite strong, and as a result it was proposed that the collection rate used for the 2016/17 be increased slightly to 94.5%. The report recommended that the amount calculated as the Council Tax Base for the year 2016/17 should be 20,034.35. In response to a question raised by a Member regarding the formula used to calculate the Council Tax Base, the Officer explained that there was a standard formula used across Wales to calculate the number of properties chargeable for Council Tax. The Member said Blaenau Gwent was always unfavourably compared with other Authorities in terms of its Council Tax. The vast majority of properties in Blaenau Gwent were Band A and B which had an impact, and the Member asked whether this could be publicised. The Officer said the number of Band A and B properties was included in the budget report, however, there was potential to include more comparative information when considering the increase in Council Tax in December. RESOLVED that the report be accepted and the amount calculated as the Council Tax Base for the year 2016/2017 shall be 20,034.35. DEPUTY LEADER/EXECUTIVE BUSINESS MANAGER MATTERS No. 6 JOINT FINANCE AND PERFORMANCE REPORT Consideration was given to report of the Corporate Director Strategy Transformation & Culture. The Deputy Leader presented the Transforming Blaenau Gwent Joint Finance and Performance Report for quarter 2, which covered the period July to September 2015. He went through the key messages and overview detailed in the report at Page 6, and highlighted points contained therein. A Member commended the report and said that the highlights of ‘What’s Gone Well’ should be publicised, and that Executive Members should also be encouraged to talk to the press. The Corporate Director Strategy Transformation & Culture said the basis of this report needed to be embedded in our governance arrangements, and we would continue to ensure that, and provide information in an accessible format. RESOLVED that the report be accepted and the information contained therein be approved. No. 7 EXECUTIVE COMMITTEE SUPPORT HANDBOOK Consideration was given to report of the Corporate Director Strategy Transformation & Culture. The Deputy Leader presented the Executive Committee Support Handbook. He said the arrangements had been established to strengthen accountability for both Executive Members and Officers, and in response to previous comments regarding Executive Members being more prominent in the press etc., he confirmed that training would be provided to develop media skills. RESOLVED that the report be accepted and the revised Executive Committee Handbook be approved. ENVIRONMENT MATTERS No. 8 TREE POLICY Consideration was given to report of the Corporate Director Environment & Regeneration. The Head of Technical Services presented the Tree Management Policy, which stated how the Authority would manage trees and woodland located on Council land. He went through the report and highlighted points contained therein. There were two Options for consideration within the report, and these were detailed in Section 2. The Officer confirmed that the report had been considered by the Environment, Economy & Infrastructure Scrutiny Committee on 28th October, 2015, where they recommended Option 1 for approval by the Executive. A Member asked whether discussions could be held with Tai Calon regarding the possibility of an SLA for them to undertake tree works on behalf of the Authority in the event of capacity issues. In response the Officer confirmed that priority 1 tree works are dealt with as a matter of urgency, but undertook to make enquires. The Officer clarified points raised by Members, and it was RESOLVED that the report be accepted and the adoption of the Tree Management Policy be approved, enabling a clearer approach to tree management across the Borough and clear allocation of resources. INFRASTRUCTURE MATTERS No. 9 FLOOD RISK MANAGEMENT Consideration was given to report of the Corporate Director Environment & Regeneration. The Executive Member for Infrastructure presented the Flood Risk Management Plan for approval, prior to submission to Welsh Government by the 22nd December, 2015. In response to a question raised by a Member the Head of Technical Services said there had been issues with Tai Calon in the past in relation to ownership and management of drainage. In relation to the Flood Risk Management Plan, he said this was a very practical document, developed over the last three years. Whilst the Authority had not experienced any major flooding issues, there was a robust inspection programme of gullies and culverts, etc. to prevent flooding and this would continue. A brief discussion ensued, and it was RESOLVED that the report be accepted and the Flood Risk Management Plan be approved, for submission to Welsh Government on the 22nd December, 2015. .
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