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2008 Management and Services Committee Minutes

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2008 Management and Services Committee Minutes THE CORPORATION OF THE TOWNSHIP OF MUSKOKA LAKES MINUTES – MANAGEMENT AND SERVICES COMMITTEE MEETING Wednesday, January 23, 2008 A Regular Meeting of the Management and Services Committee was held on Wednesday, January 23, 2008 , at 9:00 a.m. , in the Council Chambers, Municipal Offices, Port Carling, Ontario. Present: Officials Present: Chair M. Grady W. Schmid - CAO C. Mortimer - Clerk Members: T. Guthrie - Administrative Assistant, Clerk’s Department L. Troup - Public Works Superintendent Vice Chair S. Martin N. Donald - Development Services Coordinator Mayor S. Pryke J. Stevens - Treasurer Councillor L. Denyar J. Sawkins - Fire Chief Councillor I. Wallace 1. Call to Order a. The meeting was called to order by Chair Grady at 9:03 a.m. 2. Adoption of Agenda a. Consideration of a resolution to adopt the agenda. Resolution Number MSC-1-23/01/08 Councillor Martin – Mayor Pryke: Be it resolved that the Management and Services Committee Meeting agenda dated January 23, 2008 be adopted. Carried. 3. Disclosure of Interest None. 4. Adoption of Minutes a. Consideration of a resolution to adopt the Management and Services Committee Meeting minutes held on December 12, 2007 as amended. Resolution Number MSC-2-23/01/08 Mayor Pryke – Councillor Martin: Be it resolved that the Management and Services Committee Meeting minutes held on December 12, 2007 be adopted as amended. Carried. Management and Services Minutes – January 23, 2008 – Page # 2 It was noted that at the January 22, 2008 Council Meeting, Resolution MCS-4- 12/12/07 was amended to remove the Byrne encroachment (4-9-004-01) from Township property by May 31, 2008 rather than May 1, 2008. 5. Delegations and Petitions a. Mr. Nicholas Roche attended at 9:10 a.m. Re: Crown Lake Bed. Mr. Nicolas Roche, Solicitor, provided correspondence addressed to the Committee, a copy of which is attached. Mr. Roche recently encountered an obstacle with a client wanting to purchase the crown lake bed from the Ministry of Natural Resources, lying beneath a two storey boathouse. The Ministry will only sell Crown land to the abutting property owner. In this case, the land below the high water mark is owned by the Township. Mr. Roche requested that the Township consider changing its policy with respect to the conveyance of flooded portions of original shore road allowances to allow for the purchase of Crown lake beds by property owners. The Clerk answered questions regarding the current Township policy. Presently, flooded portions of Original Shore Road Allowances remain in the ownership of the Township. Committee directed staff to review and prepare a report with respect to the Township’s policy as it relates to Mr. Roche’s request and to determine if there are any required changes to the Township’s Official Plan. 6. Development Services a. Report from the Development Services Coordinator Re: Development Services Department Activities, 2007. A copy of the report is attached. The Development Services Coordinator highlighted the report for Committee and answered questions regarding septic inspection and re-inspection, by-law enforcement, by-law fines and commercial building permits. 7. Finance and Administration a. Report from the Clerk Re: Policy Amendment. The Clerk advised that changes to the Council conference attendance policy were directed at the January 10, 2008 Strategic Planning meeting. These changes were incorporated into the policy and are presented in this report, a copy of which is attached. Management and Services Minutes – January 23, 2008 – Page # 3 Resolution Number MSC-3-23/01/08 Councillor Denyar - Councillor Wallace: Be it resolved that the Management and Services Committee recommend to Township Council that the amended Policy C-GG-09 (Attendance at Conferences) be approved. Carried. b. Report from the Economic Development Intern Re: Economic Development Intern Report to FedNor. Councillor Grady advised that the Economic Development Intern completed employment with the Township on January 18, 2008. The attached report highlights the projects and initiatives carried out by the Intern. c. Report from the Clerk Re: Application to enter into a License Agreement for the existing encroachment of a boathouse situated on an Original Shore Road Allowance and part of the Township Road Allowance (known as Beaumaris Road) lying in Lot 26, Concession 9, (Monck), Spence, 9-10-005. A copy of the report is attached. The Clerk highlighted the report for Committee and advised that this agreement has come forth as a result of a transfer of ownership on the property. Resolution Number MSC-4-23/01/08 Councillor Denyar - Councillor Wallace: Be it resolved that the Management and Services Committee recommend to Township Council that tentative approval be granted for a License Agreement between Ann Buchanan Spence (9-10-005) and the Township of Muskoka Lakes for the encroachment of a boathouse situated on an Original Shore Road Allowance and part of the Township Road Allowance (known as Beaumaris Road) lying in Lot 26, Concession 9, described as Parts 1 and 2 on 35R-12718, (Monck), subject to the following conditions: 1. That the applicant agrees to the terms of the Municipality's standard License Agreement. 2. That all legal fees be the responsibility of the applicant. 3. That the License Agreement be non-transferable and have an annual fee of $250.00 per annum for the years 2008, 2009, 2010, 2011 and 2012. 4. That the license agreement terminates on September 15, 2012. 5. That approval is deemed final when Council approves the appropriate By- law and License Agreement. Carried. Management and Services Minutes – January 23, 2008 – Page # 4 d. Report from the Clerk Re: Application to Purchase a portion of the Original Shore Road Allowance, lying in front of Concession 2, Lot 34, Lake Rosseau, (Watt), 1524354 Ontario Limited, (2-8-018). A copy of the report is attached. The Clerk reviewed the application for Committee. Resolution Number MSC-5-23/01/08 Councillor Wallace - Councillor Denyar: Be it resolved that the Management and Services Committee recommend to Township Council that tentative approval be given to the application by 1524354 Ontario Limited (2-8-018) to purchase a portion of the Original Shore Road Allowance lying in front of Concession 2, Lot 34, Lake Rosseau, (Watt), subject to the following conditions: 1. That the rate of $0.90 per square foot be payable to the Township by the applicant. 2. That all legal and survey fees be payable by the applicant. 3. That municipal taxes be paid in full prior to the registration of the deed to the applicant. 4. That unless a registered 35R-Reference Plan of survey for the subject road allowance is filed in the Municipal Offices by January 23, 2009, this resolution will be considered null and void and a new Road Closing Application will be required. 5. That approval is deemed final when Council approves the appropriate Road Closure By-law. Carried. e. Report from the Clerk Re: Application to Purchase a portion of the Original Road Allowance, lying between Lots 25 and 26, Concession 3, (Medora), McDermott (4- 20-001). A copy of the report is attached. The Clerk reviewed the application for Committee. After a lengthy discussion regarding the original road allowance requested to be purchased, tentative approval was postponed to determine whether this road allowance has potential for use as a trail. Resolution Number MSC-6-23/01/08 Mayor Pryke – Councillor Martin: Be it resolved that the resolution be postponed until comments are received from the Parks and Recreation Committee and the Snowmobile Club. Carried. Staff was directed to report back to Committee once comments have been received from the Parks and Recreation Committee and the Snowmobile Club. Management and Services Minutes – January 23, 2008 – Page # 5 f. Report from the CAO Re: Ontario Youth Winter Games. A copy of the report is attached. The CAO reviewed the report for Committee. A bid to host the 2010 Ontario Youth Winter Games is being pursued by the Municipalities of the District of Muskoka, with Bracebridge and Huntsville spearheading the project. The Township of Muskoka Lakes is offering to host the biathlon and boxing events for these games. The CAO advised that the “Muskoka Bid” planning committee requires support from the Township of Muskoka Lakes as well as a commitment to assist in offsetting, if required, any deficit incurred by hosting the Youth Winter Games. Resolution Number MSC-7-23/01/08 Mayor Pryke - Councillor Martin: Be it resolved that the Management and Services Committee recommend to Township Council: 1. That the Township of Muskoka Lakes endorse and approve the submission of a “Muskoka Bid” by the Town of Huntsville on behalf of Township of Muskoka Lakes and other participating Muskoka municipalities for the 2010 Ontario Youth Winter Games. 2. That the Township of Muskoka Lakes confirm, in principle, its financial support for the Games and its willingness to offset, if required, a proportionate share of any operating deficit for the 2010 Ontario Youth Winter Games. 3. That the Chief Administrative Officer and other staff as deemed practical by the CAO be authorized to participate in the preparation of the formal “Muskoka Bid” submission with the Town of Huntsville and other participating Muskoka municipalities. 4. That staff report back to the Management and Services Committee with further details regarding the status of the “Muskoka Bid” after a decision is confirmed by the Sport Alliance of Ontario. Carried. g. Report from the CAO Re: Signage. A copy of the report is attached. The CAO highlighted the report for Committee. He advised that if the project was scaled down into smaller components, local business could bid on the tenders for the community signage program. The CAO answered questions about community specific features on the signage, illumination of signs and budget amounts.
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