2008 Management and Services Committee Minutes

THE CORPORATION OF THE TOWNSHIP OF MUSKOKA LAKES

MINUTES – MANAGEMENT AND SERVICES COMMITTEE MEETING Wednesday, January 23, 2008

A Regular Meeting of the Management and Services Committee was held on Wednesday, January 23, 2008 , at 9:00 a.m. , in the Council Chambers, Municipal Offices, Port Carling, Ontario.

Present: Officials Present:

Chair M. Grady W. Schmid - CAO C. Mortimer - Clerk Members: T. Guthrie - Administrative Assistant, Clerk’s Department L. Troup - Public Works Superintendent Vice Chair S. Martin N. Donald - Development Services Coordinator Mayor S. Pryke J. Stevens - Treasurer Councillor L. Denyar J. Sawkins - Fire Chief Councillor I. Wallace

1. Call to Order

a. The meeting was called to order by Chair Grady at 9:03 a.m.

2. Adoption of Agenda

a. Consideration of a resolution to adopt the agenda.

Resolution Number MSC-1-23/01/08

Councillor Martin – Mayor Pryke: Be it resolved that the Management and Services Committee Meeting agenda dated January 23, 2008 be adopted.

Carried.

3. Disclosure of Interest

None.

4. Adoption of Minutes

a. Consideration of a resolution to adopt the Management and Services Committee Meeting minutes held on December 12, 2007 as amended.

Resolution Number MSC-2-23/01/08

Mayor Pryke – Councillor Martin: Be it resolved that the Management and Services Committee Meeting minutes held on December 12, 2007 be adopted as amended.

Carried.

Management and Services Minutes – January 23, 2008 – Page # 2

It was noted that at the January 22, 2008 Council Meeting, Resolution MCS-4- 12/12/07 was amended to remove the Byrne encroachment (4-9-004-01) from Township property by May 31, 2008 rather than May 1, 2008.

5. Delegations and Petitions

a. Mr. Nicholas Roche attended at 9:10 a.m. Re: Crown Lake Bed.

Mr. Nicolas Roche, Solicitor, provided correspondence addressed to the Committee, a copy of which is attached. Mr. Roche recently encountered an obstacle with a client wanting to purchase the crown lake bed from the Ministry of Natural Resources, lying beneath a two storey boathouse. The Ministry will only sell Crown land to the abutting property owner. In this case, the land below the high water mark is owned by the Township.

Mr. Roche requested that the Township consider changing its policy with respect to the conveyance of flooded portions of original shore road allowances to allow for the purchase of Crown lake beds by property owners.

The Clerk answered questions regarding the current Township policy. Presently, flooded portions of Original Shore Road Allowances remain in the ownership of the Township.

Committee directed staff to review and prepare a report with respect to the Township’s policy as it relates to Mr. Roche’s request and to determine if there are any required changes to the Township’s Official Plan.

6. Development Services

a. Report from the Development Services Coordinator Re: Development Services Department Activities, 2007. A copy of the report is attached.

The Development Services Coordinator highlighted the report for Committee and answered questions regarding septic inspection and re-inspection, by-law enforcement, by-law fines and commercial building permits.

7. Finance and Administration

a. Report from the Clerk Re: Policy Amendment.

The Clerk advised that changes to the Council conference attendance policy were directed at the January 10, 2008 Strategic Planning meeting. These changes were incorporated into the policy and are presented in this report, a copy of which is attached.

Management and Services Minutes – January 23, 2008 – Page # 3

Resolution Number MSC-3-23/01/08

Councillor Denyar - Councillor Wallace: Be it resolved that the Management and Services Committee recommend to Township Council that the amended Policy C-GG-09 (Attendance at Conferences) be approved.

Carried. b. Report from the Economic Development Intern Re: Economic Development Intern Report to FedNor.

Councillor Grady advised that the Economic Development Intern completed employment with the Township on January 18, 2008. The attached report highlights the projects and initiatives carried out by the Intern. c. Report from the Clerk Re: Application to enter into a License Agreement for the existing encroachment of a boathouse situated on an Original Shore Road Allowance and part of the Township Road Allowance (known as Beaumaris Road) lying in Lot 26, Concession 9, (Monck), Spence, 9-10-005. A copy of the report is attached.

The Clerk highlighted the report for Committee and advised that this agreement has come forth as a result of a transfer of ownership on the property.

Resolution Number MSC-4-23/01/08

Councillor Denyar - Councillor Wallace: Be it resolved that the Management and Services Committee recommend to Township Council that tentative approval be granted for a License Agreement between Ann Buchanan Spence (9-10-005) and the Township of Muskoka Lakes for the encroachment of a boathouse situated on an Original Shore Road Allowance and part of the Township Road Allowance (known as Beaumaris Road) lying in Lot 26, Concession 9, described as Parts 1 and 2 on 35R-12718, (Monck), subject to the following conditions:

1. That the applicant agrees to the terms of the Municipality's standard License Agreement.

2. That all legal fees be the responsibility of the applicant.

3. That the License Agreement be non-transferable and have an annual fee of $250.00 per annum for the years 2008, 2009, 2010, 2011 and 2012.

4. That the license agreement terminates on September 15, 2012.

5. That approval is deemed final when Council approves the appropriate By- law and License Agreement.

Carried.

Management and Services Minutes – January 23, 2008 – Page # 4 d. Report from the Clerk Re: Application to Purchase a portion of the Original Shore Road Allowance, lying in front of Concession 2, Lot 34, Lake Rosseau, (Watt), 1524354 Ontario Limited, (2-8-018). A copy of the report is attached.

The Clerk reviewed the application for Committee.

Resolution Number MSC-5-23/01/08

Councillor Wallace - Councillor Denyar: Be it resolved that the Management and Services Committee recommend to Township Council that tentative approval be given to the application by 1524354 Ontario Limited (2-8-018) to purchase a portion of the Original Shore Road Allowance lying in front of Concession 2, Lot 34, Lake Rosseau, (Watt), subject to the following conditions:

1. That the rate of $0.90 per square foot be payable to the Township by the applicant.

2. That all legal and survey fees be payable by the applicant.

3. That municipal taxes be paid in full prior to the registration of the deed to the applicant.

4. That unless a registered 35R-Reference Plan of survey for the subject road allowance is filed in the Municipal Offices by January 23, 2009, this resolution will be considered null and void and a new Road Closing Application will be required.

5. That approval is deemed final when Council approves the appropriate Road Closure By-law.

Carried. e. Report from the Clerk Re: Application to Purchase a portion of the Original Road Allowance, lying between Lots 25 and 26, Concession 3, (Medora), McDermott (4- 20-001). A copy of the report is attached.

The Clerk reviewed the application for Committee. After a lengthy discussion regarding the original road allowance requested to be purchased, tentative approval was postponed to determine whether this road allowance has potential for use as a trail.

Resolution Number MSC-6-23/01/08

Mayor Pryke – Councillor Martin: Be it resolved that the resolution be postponed until comments are received from the Parks and Recreation Committee and the Snowmobile Club.

Carried.

Staff was directed to report back to Committee once comments have been received from the Parks and Recreation Committee and the Snowmobile Club.

Management and Services Minutes – January 23, 2008 – Page # 5 f. Report from the CAO Re: Ontario Youth Winter Games. A copy of the report is attached.

The CAO reviewed the report for Committee. A bid to host the 2010 Ontario Youth Winter Games is being pursued by the Municipalities of the District of Muskoka, with Bracebridge and Huntsville spearheading the project. The Township of Muskoka Lakes is offering to host the biathlon and boxing events for these games.

The CAO advised that the “Muskoka Bid” planning committee requires support from the Township of Muskoka Lakes as well as a commitment to assist in offsetting, if required, any deficit incurred by hosting the Youth Winter Games.

Resolution Number MSC-7-23/01/08

Mayor Pryke - Councillor Martin: Be it resolved that the Management and Services Committee recommend to Township Council:

1. That the Township of Muskoka Lakes endorse and approve the submission of a “Muskoka Bid” by the Town of Huntsville on behalf of Township of Muskoka Lakes and other participating Muskoka municipalities for the 2010 Ontario Youth Winter Games.

2. That the Township of Muskoka Lakes confirm, in principle, its financial support for the Games and its willingness to offset, if required, a proportionate share of any operating deficit for the 2010 Ontario Youth Winter Games.

3. That the Chief Administrative Officer and other staff as deemed practical by the CAO be authorized to participate in the preparation of the formal “Muskoka Bid” submission with the Town of Huntsville and other participating Muskoka municipalities.

4. That staff report back to the Management and Services Committee with further details regarding the status of the “Muskoka Bid” after a decision is confirmed by the Sport Alliance of Ontario.

Carried. g. Report from the CAO Re: Signage. A copy of the report is attached.

The CAO highlighted the report for Committee. He advised that if the project was scaled down into smaller components, local business could bid on the tenders for the community signage program.

The CAO answered questions about community specific features on the signage, illumination of signs and budget amounts.

Committee recommended a sub-committee comprised of Councillor Wallace, Councillor Grady and Councillor Hare, to assist in establishing the specifications for the community signs.

Management and Services Minutes – January 23, 2008 – Page # 6

Resolution Number MSC-8-23/01/08

Councillor Martin – Mayor Pryke: Be it resolved that the Management and Services Committee recommend to Township Council that Township staff be directed to proceed with the design, construction and installation of the community signage program as identified in the 2007 Strategic Plan and that the $ 245,000 set aside in the 2007 Township Budget be set aside for 2008 implementation.

Carried.

h. Report from the Clerk Re: CBC Radio One station for the Simcoe-Muskoka area. A copy of the report is attached.

In response to Councillor Martin, the Clerk advised that staff would inquire as to where the proposed antenna would be located for the radio station to determine whether the radio signal reaches the Muskoka area.

Resolution Number MSC-9-23/01/08

Councillor Martin – Mayor Pryke: Be it resolved that the Management and Services Committee recommend to Township Council that the Township of Muskoka Lakes supports the proposed plans for a CBC Radio One station for the Simcoe-Muskoka area, to be located in Barrie.

Carried.

i. Report from the Clerk Re: Provincial Sales Tax Exemption for Municipalities. A copy of the report is attached.

Resolution Number MSC-10-23/01/08

Councillor Wallace - Councillor Denyar: Be it resolved that the Management and Services Committee recommend to Township Council that the Township of Muskoka Lakes supports the resolution passed by the City of Waterloo requesting the Province of Ontario to exempt all Ontario municipalities from paying the Provincial Sales Tax (PST).

Carried.

j. Report from the Clerk Re: Ontario Municipal Partnership Fund (OMPF). A copy of the report is attached.

The Clerk reviewed the report for Committee and advised that the Township will receive approximately $1.5 million under the Ontario Municipal Partnership Fund. The Township of Muskoka Lakes has 9640 households and will receive $156 per household under this program. This amount is equal to that received in 2007.

8. Fire and Emergency Management

a. Bill Van Ryn of C.C. Tatham & Associates Ltd attended at 10:25 a.m. Re: Site Work - Port Carling Fire Hall.

Management and Services Minutes – January 23, 2008 – Page # 7

Bill Van Ryn provided an update for Committee on the Port Carling Fire Station site preparation. Correspondence was distributed at the meeting, a copy of which is attached. He advised that they have encountered significantly more bedrock on the site than was anticipated therefore effecting the project cost.

Mr. Van Ryn reviewed revisions to the project to reduce the impact of the rock. Some of the rock will be crushed and used in place of the Granular “B” for the parking lot, a savings of $22,500.00. The rear of the parking area will be extended and concrete curbing will be replaced with an asphalt gutter. The estimated increase is approximately $72,850.00. The overall project contingency is $113,900.00. It was noted that the additional costs will be allocated from the contingency.

9. Roads and Infrastructure

a. Report from the Public Works Superintendent Re: Proposed Road Capital Expenditures, 2008. A copy of the report is attached.

The Public Works Superintendent reviewed the proposed road capital expenditures for 2008. He recommended that the 5 year road capital program be amended to add work to Scarcliff Road, a salt storage facility in Glen Orchard, and that the Camel Lake Road project be carried out in 2008 rather than in 2009. This program will be considered during the 2008 Budget deliberations.

The Public Works Superintendent answered questions regarding upcoming road and bridge projects, Township requirement to salt District roads, the Falkenburg Road project, the Duke House parking lot project and roads reserves.

b. Report from the Public Works Superintendent Re: Pedestrian Access Snow Removal, Bala. A copy of the report is attached.

The Public Works Superintendent highlighted the report for Committee and outlined the options available to the Township to address the concerns over snow removal in Bala for pedestrian access.

It was the consensus of Committee that for the remainder of the winter, snow is to be cleared for pedestrian access on the west side of District Road 169 from Bala Falls Road, north exit, to the Bala post office, and to ensure there is a walking path on Bala Falls Road. To provide snow removal services prior to budget approval, the following resolution was passed.

Resolution Number MSC-11-23/01/08

Councillor Denyar – Councillor Wallace: Be it resolved that the Management and Services Committee recommend to Township Council that $10,000. be approved prior to the adoption of the 2008 operating budget for paved shoulder (pedestrian walkway) snow removal improvements in Bala adjacent to Muskoka Road 169.

Carried.

Management and Services Minutes – January 23, 2008 – Page # 8

Committee directed the Public Works Superintendent to determine the options available and present a report to Committee this summer with a solution for the 2008/2009 winter season.

10. New and Unfinished Business

11. Information Items

a. Health and Safety Committee Minutes - April 26, 2007. A copy of the minutes is attached for information purposes.

12. Committee in Closed Session

13. Adjournment

a. Consideration of a resolution to adjourn.

Resolution Number MSC-12-23/01/08

Councillor Martin – Mayor Pryke: Be it resolved that this meeting adjourn at 11:53 a.m. and the next regular meeting of the Management and Services Committee will be held on Wednesday, February 13, 2008 at 9:00 a.m. or at the call of the Chair in the Council chambers, Municipal Office, Port Carling.

Carried.

______Chair M. Grady C. Mortimer, Clerk

THE CORPORATION OF THE TOWNSHIP OF MUSKOKA LAKES

MINUTES – MANAGEMENT AND SERVICES COMMITTEE MEETING Wednesday, February 13, 2008

A Regular Meeting of the Management and Services Committee was held on Wednesday, February 13, 2008, at 9:00 a.m., in the Council Chambers, Municipal Offices, Port Carling, Ontario.

Present: Officials Present:

Chair M. Grady W. Schmid - CAO C. Mortimer - Clerk Members: T. Guthrie - Administrative Assistant, Clerk’s Department L. Troup - Public Works Superintendent Vice Chair S. Martin N. Donald - Development Services Coordinator Councillor I. Wallace J. Sawkins - Fire Chief Councillor L. Denyar

1. Call to Order

a. The meeting was called to order by Chair Grady at 9:08 a.m.

2. Adoption of Agenda

a. Consideration of a resolution to adopt the agenda.

Resolution Number MSC-1-13/02/08

Councillor Martin – Councillor Denyar: Be it resolved that the Management and Services Committee Meeting agenda dated February 13, 2008 be adopted.

Carried.

3. Disclosure of Interest

None.

4. Adoption of Minutes

a. Consideration of a resolution to adopt the Management and Services Committee Meeting minutes held on January 23, 2008.

Item 7.g. of the January 23, 2008 Management and Services Committee meeting minutes were amended to read “recommended” rather than “established” in paragraph 3.

Management and Services Minutes – February 13, 2008 – Page #2

Resolution Number MSC-2-13/02/08

Councillor Denyar – Councillor Wallace: Be it resolved that the Management and Services Committee Meeting minutes held on January 23, 2008 be adopted as amended.

Carried.

5. Delegations and Petitions

a. Mrs. Margaret Walton, Planscape attended at 9:10 a.m. Re: Paignton House Road Upgrade (Refer to item 9.a., Report)

Mrs. Margaret Walton advised Committee that Red Leaves opens in the Summer of 2008. They are proposing to upgrade Paignton House Road. Ms. Walton was seeking approval and requested whether the Township would contribute to the project.

The Public Works Superintendent advised that projects such as this have been contributed to before. In Red Leaves case, funds could be allocated from development charges.

Mrs. Walton clarified that the upgrades would be along Paignton House Road to the entrance of the Red Leaves property. The Public Works Superintendent explained that the staff report and recommendation was based on upgrading the entire road. Committee recommended to provide a per kilometre rate for the contribution to the road upgrading. See Item 9.a for the consideration of the report and resolution.

The Public Works Superintendent was directed to negotiate an upgrading program with Mrs. Walton.

6. Development Services

7. Finance and Administration

a. Report from the Clerk Re: License Agreement for encroachments on a portion of a Township Road Allowance, lying between Concessions C and D, Lots 12 and 13, (Bala), Constable, (7-8-070-01). A copy of the report is attached.

The Clerk highlighted the report for Committee.

Resolution Number MSC-4-13/02/08

Councillor Wallace - Councillor Denyar: Be it resolved that the Management and Services Committee recommend to Township Council that the annual License Agreement Fee for George and Janet Constable (7-8-070-01) be increased to $350.00 per annum for the years 2008, 2009, 2010, 2011 and 2012.

Carried.

Management and Services Minutes – February 13, 2008 – Page #3

b. Report from the Clerk Re: Application to purchase a portion of a Township Road Allowance known as Sunset Bay Road, lying in Concession E, Lot 16, Plan M435 Lot 18 and Pt. Lot 19, RP 35R19027 Parts 1 and 2, (Wood), Kipfer, (6-18-035). A copy of the report is attached.

The Clerk indicated that closing this portion of Township Road Allowance will not impact the 66-foot road allowance along Sunset Bay Road. The Public Works Superintendent confirmed that in some places, the road allowance along Sunset Bay Road is as wide as 130 feet.

Resolution Number MSC-5-13/02/08

Councillor Wallace - Councillor Denyar: Be it resolved that the Management and Services Committee recommend to Township Council that tentative approval be given to the application by Marlene Patricia Kipfer (6-18-035) to purchase a portion of a Township Road Allowance, known as Sunset Bay Road, lying in Lot 16, Concession E, (Medora), subject to the following conditions:

1. That the rate of $5,000.00 per acre be payable to the Township by the applicant.

2. That all legal and survey fees be payable by the applicant.

3. That municipal taxes be paid in full prior to the registration of the deed to the applicant.

4. That all fees and costs associated with the relocation of Bell Canada and Hydro One poles, lines and/or equipment be the responsibility of the applicant.

5. That unless a registered 35R-Reference Plan of survey for the subject road allowance is filed in the Municipal Offices by February 13, 2009, this resolution will be considered null and void and a new Road Closing Application will be required.

6. That approval is deemed final when Council approves the appropriate Road Closure By-law.

Carried.

c. Report from the CAO Re: NEW, Human Resources Policy to Compensate Employees Assuming Additional Responsibility for Senior Staff Members. A copy of the report is attached.

The CAO highlighted the report for Committee and provided further information on the options outlined in the report. The majority of Committee agreed to option #3; to create a new policy for compensation to employees assuming duties and responsibilities of a senior staff person commencing after 4 weeks of absence, not including holidays.

The CAO was directed to report back with a draft policy for review and consideration.

Management and Services Minutes – February 13, 2008 – Page #4

8. Fire and Emergency Management

a. Report from the Fire Chief Re: Public Access Defibrillator Program – Memorandum of Understanding. A copy of the report is attached.

The Fire Chief advised that the Public Access Defibrillator Program is a result of a 2007 initiative by the Heart and Stroke Foundation. The program provided funds to place defibrillators in recreation centres across Ontario.

The Township of Muskoka Lakes received funding for defibrillators for the Port Carling, Milford Bay, Torrance and Raymond Community Centres, all of which are designated evacuation centres. The Township did not receive funding for the unit requested for the Municipal Office.

The Memorandum of Understanding passes control of the defibrillator units from the District Municipality of Muskoka to the Township of Muskoka Lakes.

Resolution Number MSC-6-13/02/08

Councillor Wallace - Councillor Denyar: Be it resolved that the Management and Services Committee recommend that Township Council authorize the Mayor and Clerk to sign and execute the Memorandum of Understanding between the District Municipality of Muskoka and the Township of Muskoka Lakes dealing with the Public Access Defibrillator Program.

Carried.

b. Report from the Fire Chief Re: Report of Fire Department Responses 2007 – 4th Quarter. A copy of the report is attached.

The Fire Chief highlighted the statistics for Committee.

After a lengthy discussion regarding response fees for vehicle accidents for residents and non-residents, Committee requested the Fire Chief to report back to Committee showing an analysis of the Townships in the District of Muskoka.

c. Report from the Fire Chief Re: Pre-Budget approval for Milford Bay Boathouse. A copy of the report is attached.

The Fire Chief indicated that to house the new fire boat purchased for Station 9 - Milford Bay Fire Station, the existing boathouse requires renovations. Duncan Ross Architects have been consulted on this project.

Committee did not support pre-budget approval for the project. They did however support tendering for the renovations to obtain a project value for budget deliberations.

Resolution Number MSC-7-13/02/08

Councillor Denyar - Councillor Wallace: Be it resolved that the Management and Services recommend Township Council authorize pre-budget approval for the Milford Bay renovations and allow this project to proceed to tender.

Defeated

Management and Services Minutes – February 13, 2008 – Page #5

Resolution Number MSC-8-13/02/08

Councillor Wallace - Councillor Denyar: Be it resolved that the Management and Services Committee recommend to Township Council to proceed with the tendering of the Milford Bay Fire Station Boathouse and that the final award of the contract be subject to review of the tendered value as part of budget deliberations.

Carried.

9. Roads and Infrastructure

a. Report from the Public Works Superintendent Re: Paignton House Road – Red Leaves. (Refer to 5.a., Delegations and Petitions). A copy of the report is attached.

Resolution Number MSC-3-13/02/08

Councillor Martin – Councillor Denyar: Be it resolved that the Management and Services Committee recommend to Township Council that consideration be given to contribute to the construction of Paignton House Road at a rate of $35,600 / km subject to approval of the proposed road upgrades by staff.

Carried.

b. Report from the Clerk Re: Bala Farmers Market – Precambrian Shield Parking Lot. A copy of the report is attached.

The Clerk indicated that this is an annual request made by the Muskoka Lakes Chamber of Commerce.

Committee discussed the closure of the washroom facilities on days that the market is not being held in the parking lot. The Public Works Superintendent advised that he would verify the terms of use of the facility.

Resolution Number MSC-9-13/02/08

Councillor Wallace – Councillor Denyar: Be it resolved that the Management and Services Committee recommend to Township Council that a by-law be passed at the March 4, 2008 Council meeting to permit the use of the Precambrian Shield Parking Lot by the Muskoka Lakes Chamber of Commerce for the 2008 Bala Farmers Market. The Market will be held on Monday mornings from June 23 to September 1, 2008 between the hours of 9:00 a.m. and 2:00 p.m., and the approval is subject to the following conditions:

• that a washroom facility be put in place for the weekly event and be maintained by the Chamber.

• that the removal and disposal costs of all vendor waste be the responsibility of the Chamber.

• that approved signage be supplied and posted for the weekly event advising the general public of the "Farmers Market Ahead".

Management and Services Minutes – February 13, 2008 – Page #6

• and that liability insurance in the amount of $2 Million be provided for the weekly event with the Township of Muskoka Lakes named as an additional insured on the policy. Carried.

c. Report from the Clerk Re: Bill 11 – Smoke Free Cars Legislation. A copy of the report is attached.

The Clerk highlighted the report for Committee. In response to Committee’s questions, the CAO advised that enforcement would fall under the Highway Traffic Act.

Resolution Number MSC-10-13/02/08

Councillor Denyar – Councillor Wallace: Be it resolved that the Management and Services Committee recommend to Township Council that the Township of Muskoka Lakes supports the Simcoe Muskoka District Health Unit's resolution 08-01 supporting Bill 11 (An Act to amend the Smoke-Free Ontario Act to protect children and youth from second-hand smoke in motor vehicles).

Carried.

d. Report from the Public Works Superintendent Re: Muskoka Road 118 – Brandy Creek Parking Restrictions. A copy of the report is attached.

The Public Works Superintendent reviewed his report and informed Committee that the District of Muskoka requires Township support to pass a by-law restricting parking along this section of Muskoka Road 118.

The Public Works Superintendent advised Committee that access to Brandy Lake with parking is available on Pickerel Lane.

Resolution Number MSC-11-13/02/08

Councillor Martin – Councillor Denyar: Be it resolved that the Management and Services Committee recommend to Township Council that the Township of Muskoka Lakes supports the implementation of a “No Parking” zone along Muskoka Road 118 at Brandy Creek.

Carried.

10. New and Unfinished Business

11. Information Items

a. Muskoka Lakes Library Board meeting minutes held on October 1, 2007, November 12, 2007 and December 3, 2007. A copy of the minutes are attached for information.

Management and Services Minutes – February 13, 2008 – Page #7

12. Committee in Closed Session

13. Adjournment

a. Consideration of a resolution to adjourn.

Resolution Number MSC-12-13/02/08

Councillor Martin – Councillor Denyar: Be it resolved that this meeting adjourn at 11:00 a.m. and the next regular meeting of the Management and Services Committee will be held on Wednesday, March 5, 2008 at 9:00 a.m. or at the call of the Chair in the Council chambers, Municipal Office, Port Carling.

Carried.

______Chair M. Grady C. Mortimer, Clerk

THE CORPORATION OF THE TOWNSHIP OF MUSKOKA LAKES

MINUTES – MANAGEMENT AND SERVICES COMMITTEE MEETING Wednesday, March 5, 2008

A Regular Meeting of the Management and Services Committee was held on Wednesday, March 5, 2008, at 9:00 a.m., in the Council Chambers, Municipal Offices, Port Carling, Ontario.

Present: Officials Present:

Chair M. Grady W. Schmid - CAO C. Mortimer - Clerk Members: T. Guthrie - Administrative Assistant, Clerk’s Department L. Troup - Public Works Superintendent Councillor L. Denyar J. Sawkins - Fire Chief Councillor I. Wallace S. Fahner - Director of Planning Mayor S. Pryke

1. Call to Order

a. The meeting was called to order by Chair Grady at 9:05 a.m.

2. Adoption of Agenda

a. Consideration of a resolution to adopt the agenda.

Resolution Number MSC-1-05/03/08

Mayor Pryke – Councillor Wallace: Be it resolved that the Management and Services Committee Meeting agenda dated March 5, 2008 be adopted.

Carried.

3. Disclosure of Interest

None.

4. Adoption of Minutes

a. Consideration of a resolution to adopt the Management and Services Committee Meeting minutes held on February 13, 2008.

Resolution Number MSC-2-05/03/08

Councillor Wallace – Mayor Pryke: Be it resolved that the Management and Services Committee Meeting minutes held on February 13, 2008 be adopted.

Carried.

5. Delegations and Petitions

Management and Services Minutes – March 5, 2008 – Page #2

a. Angela Ghikadis, Planscape attended at 9:08 a.m. Re: McDermott Road Closing Application. (Refer to item 7.a)

Ms. Ghikadis, attending in place of Margaret Walton, represented the McDermott Family. Matthew, Andrew, Annette and Steve McDermott were also in attendance at the meeting. Matthew McDermott is the property owner in this matter.

The McDermott Family owns and operates a trucking business in Port Carling. They plan to move their business from its current location on Ferndale Road to the southwest corner of the McDermott property on Muskoka Road 118. A new shop will be built on this land to house their business.

Ms. Ghikadis advised that purchasing the abutting original road allowance on the west side of the property will allow for a bigger building envelop, minimize site disturbance and allow the new shop to be located away from the creek that runs through the property. Ms Ghikadis indicated that Planning applications have been submitted to the Planning Department with respect to her client’s property.

Mayor Pryke removed herself from the meeting at 9:15 a.m. as she is a member of the Committee of Adjustment.

The Director of Planning explained that the original road allowance requested for purchase is of no consequence to the applications made to the Planning Department.

Mr. Steven McDermott indicated that they are willing to work with Township staff to determine if there is the potential for a land exchange to allow for a recreational trail to be developed in the area.

Ms. Ghikadis requested a deferral of this item until a land exchange or other option can be discussed with staff.

Mayor Pryke returned to the Committee meeting at 9:19 a.m.

See Item 7.a for consideration of the report.

6. Development Services

7. Finance and Administration

a. Report from the Clerk Re: Requests to purchase portions of the Original Road Allowance lying between Lots 25 and 26, Concessions 3 and 4, (Medora), Centre West Management and McDermott, (4-9-004 and 4-20-001). A copy of the report is attached. (Refer to item 5.a Delegations and Petitions)

It was the consensus of Committee to defer this item until staff and Ms. Ghikadis are able to discuss options available to the Township and Mr. McDermott with respect to trail development and the sale of the original road allowance.

b. Report from the Clerk Re: Declaration of Surplus Lands for Hargrave (8-12-009). A copy of the report is attached.

Management and Services Minutes – March 5, 2008 – Page #3

The Clerk advised that prior to passing the road closing by-law, scheduled for the March 25, 2008 Council meeting, the land must be declared surplus.

Resolution Number MSC-3-05/03/08

Councillor Wallace – Mayor Pryke: Be it resolved that the Management and Services Committee recommend to Township Council that the Township of Muskoka Lakes declares the following Township owned land to be surplus:

The Original Shore Road Allowance, lying in front of Lot 13, Concession 14, Nine Mile Lake, (Wood), designated as Part 2 on Plan 35R-21984, Hargrave, 8-12-009;

And further that the Clerk is hereby instructed to dispose of the said property pursuant to Section 9 of the Municipal Act, 2001.

Carried. c. Report from the Clerk Re: Application to Purchase a portion of the Original Shore Road Allowance lying in front of Concession 5, Lot 29, Lake Rosseau, (Watt), Seigel, 2-9-045. A copy of the report is attached.

The Clerk highlighted the application for Committee.

Resolution Number MSC-4-05/03/08

Mayor Pryke – Councillor Wallace: Be it resolved that the Management and Services Committee recommend to Township Council that tentative approval be given to the application by Sheila Hope Seigel (2-9-045) to purchase a portion of the Original Shore Road Allowance lying in front of Concession 5, Lot 29, Lake Rosseau, (Watt), subject to the following conditions:

1. That the rate of $0.90 per square foot be payable to the Township by the applicant.

2. That all legal and survey fees be payable by the applicant.

3. That municipal taxes be paid in full prior to the registration of the deed to the applicant.

4. That unless a registered 35R-Reference Plan of survey for the subject road allowance is filed in the Municipal Offices by March 5, 2009, this resolution will be considered null and void and a new Road Closing Application will be required.

5. That approval is deemed final when Council approves the appropriate Road Closure By-law.

Carried. d. Report from the Clerk Re: Logging on Crown Land – Municipal Road Damage. A copy of the report is attached.

Management and Services Minutes – March 5, 2008 – Page #4

The Public Works Superintendent indicated that there is very little crown land logging in the Township but it is an issue in Northern Ontario.

Resolution Number MSC-5-05/03/08

Mayor Pryke – Councillor Wallace: Be it resolved that the Management and Services Committee recommend to Township Council that the Township of Muskoka Lakes support resolution number 023-08 passed by the Council of the Township of Greater Madawaska on January 24, 2008 regarding wear and tear of municipal roads resulting from logging on crown land.

Carried.

8. Fire and Emergency Management

a. Report from the Fire Chief Re: Cost Recovery Action. A copy of the report is attached.

The Fire Chief advised he was directed at the February 13, 2008 Management and Services Committee meeting to provide further information regarding cost recovery actions across the District of Muskoka. A survey of the local municipalities both within and in close proximity to Muskoka indicated that they all recover costs and are using the Ministry of Transportation rates or lower.

The Fire Chief provided information for Committee regarding cost recovery related to the service agreement with Seguin Township and cost recovery charges for motor vehicle accidents within the Township of Muskoka Lakes.

b. Report from the Fire Chief Re: Old Milford Bay Fireboat. A copy of the report is attached.

The Fire Chief indicated that on March 3, 2008, the Township of Georgian Bay Council passed a resolution approving the purchase of the Township of Muskoka Lakes’ surplus fireboat for the Georgian Bay Fire Department.

The Fire Chief answered questions on the value of the fireboat. He advised that Georgian Bay Township is carrying out a survey of the fireboat and a copy will be provided to the Township.

Mayor Pryke requested a recorded vote.

Resolution Number MSC-6-05/03/08

Councillor Wallace – Mayor Pryke: Be it resolved that the Management and Services Committee recommend to Township Council that the Fire Department be given an exemption to the Surplus Equipment Disposal Policy (C-CAO-13) and allow the direct sale of the old Milford Bay Fireboat to the Township of Georgian Bay for a cost of $15, 000.00.

Recorded Vote: Nays Yeas

Councillor Denyar X Councillor Wallace X

Management and Services Minutes – March 5, 2008 – Page #5

Mayor Pryke X Vice Chair Martin Chair Grady X

Totals 0 4

Carried.

c. Report from the Fire Chief Re: Torrance Communication Tower.

The Fire Chief and CAO reviewed the report for Committee.

The Township of Muskoka Lakes expressed interest in purchasing the Ministry of Transportation Communication Tower after become aware that the tower was determined to be surplus.

Currently the Township of Muskoka Lakes has an antennae on this tower for fire communications. Point-to-Point Communications, who have been reviewing the existing communications, have advised that if the antenna is moved to the top of the tower, coverage will improve.

The Fire Chief provided correspondence from Core Broadband indicating their desire to utilize the tower, a copy of which is attached. The Fire Chief also explained that the Township may qualify for grant funding in 2009 to offset costs of this initiative.

Committee supported the recommendation to enter into a short term lease with the Ministry of Transportation for the tower to allow the Fire Chief time to further investigate purchasing the tower.

Resolution Number MSC-7-05/03/08

Councillor Wallace – Mayor Pryke: Be it resolved that the Management and Services Committee recommend to Township Council:

1. That the Mayor and Clerk be authorized to enter into a short-term Lease agreement with the Ministry of Transportation for the Torrance Radio Tower.

2. That the Fire Chief be directed to investigate further technical issues regarding the purchase of the tower and land and report back to Council.

3. That correspondence be sent to the Ministry of Transportation indicating the Township’s continued interest in purchasing the tower.

Carried.

9. Roads and Infrastructure

a. Report from the Public Works Superintendent Re: Adams Bay Road. A copy of the report is attached.

Management and Services Minutes – March 5, 2008 – Page #6

The Public Works Superintendent highlighted the report for Committee and recommended that the road allowance off Birch Avenue be named Adams Bay Road. He advised that the road will be an unassumed road and posted accordingly.

Resolution Number MSC-8-05/03/08

Mayor Pryke - Councillor Wallace: Be it resolved that the Management and Services Committee recommend to Township Council that the road allowance described as Parcel 13896 between Lots 30 and 31, Plan M-13, Port Carling, historically known as the Birch Avenue water access road be designated as Adams Bay Road.

Carried.

10. New and Unfinished Business

11. Information Items

12. Committee in Closed Session

13. Adjournment

a. Consideration of a resolution to adjourn.

Resolution Number MSC-9-05/03/08

Mayor Pryke – Councillor Wallace: Be it resolved that this meeting adjourn at 10:20 a.m. and the next regular meeting of the Management and Services Committee will be held on Wednesday, March 26, 2008 at 9:00 a.m. or at the call of the Chair in the Council chambers, Municipal Office, Port Carling.

Carried.

______Chair M. Grady C. Mortimer, Clerk

THE CORPORATION OF THE TOWNSHIP OF MUSKOKA LAKES

MINUTES – MANAGEMENT AND SERVICES COMMITTEE MEETING Wednesday, March 26, 2008

A Regular Meeting of the Management and Services Committee was held on Wednesday, March 26, 2008, at 9:00 a.m., in the Council Chambers, Municipal Offices, Port Carling, Ontario.

Present: Officials Present:

1. Call to Order

a. The meeting was called to order by Chair Grady at 9:02 a.m.

2. Adoption of Agenda

a. Consideration of a resolution to adopt the agenda.

Resolution Number MSC-1-26/03/08

Councillor Denyar - Mayor Pryke: Be it resolved that the Management and Services Committee Meeting agenda dated March 26, 2008 be adopted.

Carried.

3. Disclosure of Interest

a. In reference to item 7.c, Grants to Organizations, the following non-pecuniary disclosures of interest were noted in accordance with Township Council policy C-GG- 06;

- Councillor Wallace disclosed his membership in the Architectural Conservatory of Ontario, Port Carling Communities in Bloom and the Windermere Lions Club. He noted he has family members involved with the North Muskoka Lightning Hockey Club.

- Chair Grady disclosed her membership in the Bala Communities in Bloom and indicated that her family’s company is a member of the Muskoka Lakes Chamber of Commerce.

- Councillor Denyar disclosed her membership in the Architectural Conservatory of Ontario and the Muskoka Lakes Association.

Management and Services Minutes – March 26, 2008 – Page #2

- Mayor Pryke disclosed her membership with the Muskoka Lakes Museum.

4. Adoption of Minutes

a. Consideration of a resolution to adopt the Management and Services Committee Meeting minutes held on March 5, 2008.

Resolution Number MSC-2-26/03/08

Mayor Pryke - Councillor Denyar: Be it resolved that the Management and Services Committee Meeting minutes held on March 5, 2008 be adopted.

Carried.

5. Delegations and Petitions

6. Development Services

7. Finance and Administration

a. Report from the Clerk Re: Application to Purchase a portion of an Original Road Allowance lying between Concessions 4 and 5, Part of Lots 31 and 32, (Port Carling), Robert, Margaret and Donald Bell (5-5-043). A copy of the report is attached.

The Clerk advised Committee that this application has come forth as a result of an application made by the abutting property owner to the north of the road allowance. She noted that there is no interest in this road allowance for future trail development.

Resolution Number MSC-3-26/03/08

Councillor Denyar – Mayor Pryke: Be it resolved that the Management and Services Committee recommend to Township Council that tentative approval be given to the application by Donald, Margaret and Robert Bell (5-5-043) to purchase a portion of the Original Road Allowance lying between Concessions 4 and 5, Part of Lot 31 and 32, (Port Carling), subject to the following conditions:

1. That the rate of $5,000.00 per acre be payable to the Township by the applicants.

2. That all legal and survey fees be payable by the applicants.

3. That municipal taxes be paid in full prior to the registration of the deed to the applicants.

4. That written consent for the closure and conveyance of the Original Road Allowance be obtained from Hydro One Networks Inc.

5. That Part 2 on RP 35R-21690 be stopped up, closed and conveyed to the applicants.

Management and Services Minutes – March 26, 2008 – Page #3

6. That approval is deemed final when Council approves the appropriate Road Closure By-law.

Carried. b. Report from the Clerk Re: Declaration of Surplus Lands for Road Allowances, Johnston (2-27-066), Grant (8-0-100 and Lawrence (2-13-053-01). A copy of the report is attached.

In response to Chair Grady’s inquiry, the Clerk advised that consideration received from the sale of road allowances is allocated to the Township’s Parks Reserve.

Resolution Number MSC-4-26/03/08

Councillor Martin - Councillor Wallace: Be it resolved that the Township of Muskoka Lakes declares the following Township owned land to be surplus:

The Original Shore Road Allowance, lying in front of Concession 14, Pt. Lot 33, Lake Rosseau, (Watt), designated as Part 4 on Plan 35R-22028, Johnston, 2-27-066;

The Original Shore Road Allowance, lying in front of Concession 13, Pt. Lot 16, Nine Mile Lake, (Wood), designated as Part 1 on Plan 35R-21787, Grant, 8-9-100;

The Original Road Allowance, lying between Concessions A and B, Lot 23, (Watt), designated as Part 1 Plan 35R-22038, Lawrence, 2-13-053-01;

And further that the Clerk is hereby instructed to dispose of the said property pursuant to Section 9 of the Municipal Act, 2001.

Carried. c. Report from the Manager of Parks, Recreation and Facilities Re: Grants to Organizations Policy (revised report). A copy of the report is attached.

Refer to item 3.a. for a list of non-pecuniary interests disclosed by Committee members.

The Manager of Parks, Recreation and Facilities highlighted her report for Committee and recommended that the current policy for awarding grants to organizations be revised as it is too restrictive to apply to organizations who historically receive grants.

Committee discussed the requests made by Muskoka Futures and the North Muskoka Lightning Hockey Association, the increase in amounts over last year’s allocation, the Township’s 5 year commitment to the South Muskoka Hospital Foundation and the Communities in Bloom grant requests.

It was the consensus of Committee not to award any new grants in 2008. Grant amounts for 2008 will be applied as in 2007, or a less amount, if requested. Table 1 of the staff report was amended to reflect the following 2008 grants to organizations:

ACO $700.00 Muskoka Lakes Museum $30,000.00

Management and Services Minutes – March 26, 2008 – Page #4

Bala Communities in Bloom $7,500.00 Port Carling Communities in Bloom $8,500.00 Muskoka Futures $0.00 Muskoka Lakes Association $5,000.00 Muskoka Watershed Council $500.00 North Muskoka Lightning Hockey Assoc. $0.00 South Muskoka Hospital Foundation $18,000.00 Windermere Lions Club $750.00 Port Carling Lions Club $750.00 Muskoka Lakes Chamber of Commerce $20,000.00 Total $91,700.00

These items will be forwarded for budget consideration.

Resolution Number MSC-5-26/03/08

Councillor Wallace – Councillor Martin: Be it resolved that the Management and Services Committee recommend to Township Council that the organizations listed in Table 1 of the staff report as amended dated March 26, 2008, be approved for Council budgetary consideration and that the existing Policy C-FS-09 Grants to Organizations be reviewed and revised for better application to circumstances in the Township of Muskoka Lakes.

Carried.

8. Fire and Emergency Management

a. Report from the Fire Chief Re: Acquisition of two surplus ambulances from the District of Muskoka. A copy of the report is attached.

The Fire Chief advised Committee that the purchase of two surplus ambulances from the District Municipality of Muskoka will replace rescue vehicles located at the Torrance/Walker’s Point Fire Station and the Bala Fire Station.

The Fire Chief answered questions regarding vehicle safety, life cycle for the vehicles and the additional costs presented in the staff report. He explained that the Township may qualify for grant funding for licensing, safety certification, painting and modifications to the vehicles.

Resolution Number MSC-6-26/03/08

Councillor Martin - Councillor Wallace: Be it resolved that the Management and Services Committee recommend to Township Council that the Fire Chief be authorized to purchase two surplus ambulances from the District of Muskoka for a fee of $1.00 per vehicle.

Carried.

9. Roads and Infrastructure

a. Report from the Public Works Superintendent Re: Town of Milton, Pit and Quarry Rehabilitation.

Management and Services Minutes – March 26, 2008 – Page #5

The Public Works Superintendent reviewed his report related to the Town of Milton’s request. Committee received the Town of Milton’s resolution regarding Pit and Quarry Rehabilitation but no action was taken as per the staff report.

10. New and Unfinished Business

a. Discussion Re: Bala Streetscape Lighting options.

The CAO and Public Works Superintendent answered questions regarding types of lighting in neighbouring municipalities, existing lighting features, cobra lighting and the proposed lighting from the Bala streetscape concept.

After a lengthy discussion, Committee directed the CAO to have ornamental acorn style fixtures that are dark sky compliant for continuity throughout Bala.

The Public Works Superintendent and CAO also reviewed different options for street signage including heritage signs and blade signs.

Committee discussed signage materials, costs for production and replacement, suppliers, 911 numbering on the signs and types of sign mounts.

Committee directed staff to bring signage templates back to Committee for review.

11. Information Items

a. Muskoka Lakes Library Board meeting minutes held on January 7, 2008.

Councillor Wallace indicated that there has recently been some concern with the reciprocal agreements between libraries within the District of Muskoka.

Staff were directed to investigate this matter and report back to Committee.

12. Committee in Closed Session

13. Adjournment

a. Consideration of a resolution to adjourn.

Management and Services Minutes – March 26, 2008 – Page #6

Resolution Number MSC-7-26/03/08

Councillor Wallace – Councillor Martin: Be it resolved that this meeting adjourn at 10:33 a.m. and the next regular meeting of the Management and Services Committee will be held on Wednesday, April 16, 2008 at 9:00 a.m. or at the call of the Chair in the Council chambers, Municipal Office, Port Carling.

Carried.

______Chair M. Grady C. Mortimer, Clerk

THE CORPORATION OF THE TOWNSHIP OF MUSKOKA LAKES

MINUTES – MANAGEMENT AND SERVICES COMMITTEE MEETING Wednesday, April 16, 2008

A Regular Meeting of the Management and Services Committee was held on Wednesday, April 16, 2008, at 9:00 a.m., in the Council Chambers, Municipal Offices, Port Carling, Ontario.

Present: Officials Present:

Chair M. Grady W. Schmid - CAO C. Mortimer - Clerk Members: T. Guthrie - Administrative Assistant, Clerk’s Department N. Donald - Development Services Coordinator Councillor L. Denyar J. Sawkins - Fire Chief Councillor I. Wallace L. Saumer - Manager of Parks, Recreation and Facilities Mayor S. Pryke Councillor S. Martin

1. Call to Order

a. The meeting was called to order by Chair Grady at 9:03 a.m.

2. Adoption of Agenda

a. Consideration of a resolution to adopt the agenda.

Resolution Number MSC-1-16/04/08

Mayor Pryke - Councillor Denyar: Be it resolved that the Management and Services Committee Meeting agenda dated April 16, 2008 be amended to add item 10.a under New Business Re: Seasonal Roads.

Carried.

3. Disclosure of Interest

4. Adoption of Minutes

a. Consideration of a resolution to adopt the Management and Services Committee Meeting minutes held on March 26, 2008.

At the April 15, 2008 Council Meeting, Councillor Arney noted the word “discussion” was omitted from item 10.a. paragraph 2 of the Management and Services Committee Meeting. The minutes were amended to reflect this correction.

Resolution Number MSC-2-16/04/08

Management and Services Minutes – April 16, 2008 – Page #2

Councillor Denyar - Mayor Pryke: Be it resolved that the Management and Services Committee Meeting minutes held on March 26, 2008 be adopted as amended.

Carried.

5. Delegations and Petitions

6. Development Services

7. Finance and Administration

a. Report from the Clerk Re: Application to purchase a portion of the Township Road Allowance (Lake Joseph Colonization Road), lying in Lot 11, Concession 10, (Monck), Goltz/Kramer, 9-7-043. A copy of the report is attached.

Committee discussed the recommendations made by the Recreational Trails Worker regarding the placement of a historical plaque identifying this piece of land as the Lake Joseph Colonization Road. It was the consensus of Committee to remove this condition from the recommendation as the colonization road runs through other parts of the Township and there may be a more appropriate placement for a plaque elsewhere.

Resolution Number MSC-3-16/04/08

Mayor Pryke - Councillor Denyar: Be it resolved that the Management and Services Committee recommend to Township Council that tentative approval be given to the application by Lorne Douglas Goltz and Karen Jacqueline Kramer (9-7-043) to purchase a portion of the Township Road Allowance (Lake Joseph Colonization Road), lying in Lot 11, Concession 10, (Monck), subject to the following conditions:

1. That the rate of $5,000.00 per acre be payable to the Township by the applicants. 2. That all legal and survey fees be payable by the applicants. 3. That municipal taxes be paid in full prior to the registration of the deed to the applicants. 4. That unless a registered 35R-Reference Plan of survey for the subject road allowance is filed in the Municipal Offices by April 16, 2009, this resolution will be considered null and void and a new Road Closing Application will be required. 5. That written consent be obtained from the District Municipality of Muskoka as the subject road allowance abuts a District Road. 6. That approval is deemed final when Council approves the appropriate Road Closure By-law.

Carried.

b. Report from the CAO Re: Proposed full time By-law Enforcement Officer. A copy of the report is attached.

Management and Services Minutes – April 16, 2008 – Page #3

The CAO reviewed the report for Committee and indicated that more by-law enforcement will be required with the proposed Tree Preservation, Exotic Animal and Site Alteration By-laws that will be implemented in 2008. Council has also requested increased patrol of docks and parking areas in the Township.

Committee discussed department responsibilities for the by-law enforcement officer, anticipated salary range and vehicle requirements for the position The full time position has been included in the 2008 draft budget for consideration.

c. Report from the Manager of Parks, Recreation & Facilities Re: Muskoka Trails Council - Grant to Organizations. A copy of the report is attached.

At the March 26, 2008 Management and Services Committee meeting, Committee agreed not to award any new grants to organizations in 2008. Committee therefore did not support the Muskoka Trails Council’s request. Staff were directed to advise the Muskoka Trails Council to submit future requests in a more timely fashion.

Committee discussed the Muskoka Trails Council and Active Transportation Committee roles and initiatives within the District of Muskoka.

d. Report from the CAO Re: 2008 / 2009 Development Charges Study. A copy of the report is attached.

The CAO explained that the Development Charges Act requires municipalities who wish to charge development charges to undertake a study every 5 years. The Township of Muskoka Lakes requires a study to be completed this year to collect fees in 2009. For cost savings, five municipalities in the District of Muskoka are proposing to carry out a joint Request for Proposal for the study.

The CAO answered questions related to inclusions for affordable housing exemptions, increasing development charges based on inflation rates and what the municipality can utilize the funds for. He also advised that there would be no net impact on the tax levy for carrying out the development charges study as money from the fund can be allocated for the study.

Resolution Number MSC-4-16/04/08

Councillor Denyar - Mayor Pryke: Be it resolved that the Management and Services Committee recommend to Township Council that staff be authorized to undertake a Development Charges Review Study for the Corporation of Muskoka lakes and

That a joint Request for Proposal for such a study be undertaken together with the municipalities of Bracebridge, Gravenhurst, Georgian Bay and Lake of Bays.

Carried.

The CAO was also directed to bring forward a recommendation to add inflationary increases to the current development charges fees.

8. Fire and Emergency Management

9. Roads and Infrastructure

Management and Services Minutes – April 16, 2008 – Page #4

a. Report from the Public Works Superintendent Re: Walkers Point Marina, By-law 99- 100 (Sign By-law), Temporary Exemption. A copy of the report is attached.

Committee discussed other signage located around the Township where no request for an exemption to the by-law was applied for. The CAO requested Committee members to provide him with the location of the signs.

Resolution Number MSC-5-16/04/08

Mayor Pryke - Councillor Martin: Be it resolved that the Management and Services Committee recommend to Township Council that the Walker’s Point Marina be granted a temporary exemption to By-law 99-100 (Sign By-law) for the placing of special events signage in accordance with the correspondence dated March 14, 2008.

Carried.

10. New and Unfinished Business

b. Discussion regarding Rosseau Lake Road 1 – Seasonal Roads

Pictures of the condition of Rosseau Lake Road 1 were displayed, copies of which are attached. The CAO advised that this road is an unmaintained seasonal road and is not plowed by the Township during the winter months.

According to the Township of Muskoka Lakes Summer Road Policy, individuals wishing to provide winter maintenance to a seasonal road must make written application for permission prior to the winter season. In this case, no request was submitted.

The CAO was directed to carry out remedial action on Rosseau Lake Road 1 to address safety and liability concerns and to post appropriate signage.

11. Information Items

a. Minutes of the Health and Safety Committee meeting held on November 29, 2007.

Committee had no comments.

b. Correspondence from the Hon. Steve Peters, Speaker of the Legislative Assembly of Ontario Re: 400th Anniversary of Quebec City.

It was the consensus of Committee to take no action regarding the request.

Management and Services Minutes – April 16, 2008 – Page #5

c. Minutes of the Fire Department Joint Operations and Training Committee Meeting held Thursday, February 21, 2008.

The Fire Chief advised Committee that 20 recruits are currently participating in new firefighter recruit training. The recruits will participate in a controlled burn exercise in the upcoming weeks.

The Fire Department is holding an awards ceremony in late May or early June for presenting Federal service medals to the Township’s Firefighters.

The Fire Chief informed Committee of the Ontario Association of Fire Chiefs trade show at the International Centre in Toronto on Sunday April 27, 2008.

12. Committee in Closed Session

13. Adjournment

a. Consideration of a resolution to adjourn.

Resolution Number MSC-6-16/04/08

Councillor Wallace – Mayor Pryke: Be it resolved that this meeting adjourn at 10:27 a.m. and the next regular meeting of the Management and Services Committee will be held on Wednesday, May 7, 2008 at 9:00 a.m. or at the call of the Chair in the Council chambers, Municipal Office, Port Carling.

Carried.

______Chair M. Grady C. Mortimer, Clerk

THE CORPORATION OF THE TOWNSHIP OF MUSKOKA LAKES

MINUTES – MANAGEMENT AND SERVICES COMMITTEE MEETING Wednesday, May 28, 2008

A Regular Meeting of the Management and Services Committee was held on Wednesday, May 28, 2008, at 9:00 a.m., in the Council Chambers, Municipal Offices, Port Carling, Ontario.

Present: Officials Present:

Chair M. Grady W. Schmid - CAO C. Mortimer - Clerk Members: T. Guthrie - Administrative Assistant, Clerk’s Department J. Sawkins - Fire Chief Councillor L. Denyar Councillor I. Wallace Mayor S. Pryke Councillor S. Martin

1. Call to Order

a. The meeting was called to order by Chair Grady at 9:02 a.m.

2. Adoption of Agenda

a. Consideration of a resolution to adopt the agenda.

Resolution Number MSC-1-28/05/08

Councillor Denyar – Mayor Pryke: Be it resolved that the Management and Services Committee Meeting agenda dated May 28, 2008 be adopted as amended to add an item under new business re: discussion about Port Sandfield canal.

Carried.

3. Disclosure of Interest

a. None.

4. Adoption of Minutes

a. Consideration of a resolution to adopt the Management and Services Committee Meeting minutes held on April 16, 2008.

Resolution Number MSC-2-28/05/08

Councillor Wallace – Councillor Martin: Be it resolved that the Management and Services Committee Meeting minutes held on April 16, 2008 be adopted.

Carried. 5. Delegations and Petitions

Management and Services Minutes – May 28, 2008 – Page #2

6. Development Services

7. Finance and Administration

a. Report from the Clerk Re: 2008 August Meeting Recess.

The Clerk advised Township Council and Standing Committees recessed in August 2006 and 2007. The District Municipality of Muskoka has cancelled their standing committee meetings during the week of July 21, 2008 and the District Council meeting on August 11, 2008.

Resolution Number MSC-3-28/05/08

Councillor Martin – Councillor Wallace: Be it resolved that the Management and Services Committee recommend to Township Council that the following August 2008 Township Council and Standing Committee meetings be cancelled.

Tuesday, August 19, 2008 – Council Wednesday, August 20, 2008 – Management and Services Committee Wednesday, August 20, 2008 – Parks and Recreation Committee Thursday, August 21, 2008 – Planning Committee

Carried.

b. Report from the Clerk Re: 400th Anniversary – Arrival of Samuel De Champlain.

A request was made by Councillor Grady and Mayor Pryke to support the Township of Tiny’s resolution to establish a historical event on August 1, 2015 to commemorate the 400th Anniversary of the arrival of Samuel De Champlain to Huronia.

Resolution Number MSC-4-28/05/08

Mayor Pryke - Councillor Denyar: Be it resolved that the Management and Services Committee recommend to Township Council that the Township of Muskoka Lakes support the April 14, 2008 Council resolution passed by the Township of Tiny to commemorate the 400th Anniversary of the arrival of Samuel de Champlain.

Carried.

c. Report from the Clerk Re: Request to Purchase Original Shore Road Allowance lying in Concession 13, Pt. Lot 31, Brandy Lake, (Monck), Ryan, (9-14-029).

The Clerk advised Committee that there are encroachments of a shed and stone wall on the shore road allowance.

Management and Services Minutes – May 28, 2008 – Page #3

Resolution Number MSC-5-28/05/08

Councillor Wallace – Councillor Martin: Be it resolved that the Management and Services Committee recommend to Township Council that tentative approval be given to the application by Brenda and John Ryan (9-14-029) to purchase a portion of the Original Shore Road Allowance lying in front of Concession 13, Pt. Lot 31, Brandy Lake, (Monck), subject to the following conditions:

1. That the rate of $0.60 per square foot be payable to the Township by the applicants.

2. That all legal and survey fees be payable by the applicants.

3. That municipal taxes be paid in full prior to the registration of the deed to the applicants.

4. That unless a registered 35R-Reference Plan of survey for the subject road allowance is filed in the Municipal Offices by May 28, 2009, this resolution will be considered null and void and a new Road Closing Application will be required.

5. That approval is deemed final when Council approves the appropriate Road Closure By-law.

Carried.

8. Fire and Emergency Management

a. Fire Department Joint Operations / Training meeting minutes dated Thursday, February 21, 2008.

The Fire Chief highlighted the minutes for Committee and confirmed for Chair Grady that the Township of Muskoka Lakes Firefighter Awards Ceremony will be held on July 3, 2008.

9. Roads and Infrastructure

a. Report from the Public Works Superintendent Re: Request for exemption to By-law 99-100 (Sign By-law) Aspen Valley Wildlife Sanctuary.

Resolution Number MSC-6-28/05/08

Councillor Martin – Councillor Wallace: Be it resolved that the Aspen Valley Wildlife Sanctuary be granted a temporary exemption to By-law 99-100 (Sign By-law) to allow for short-term signage for the Aspen Valley Wildlife Sanctuary Auction at the Port Carling Memorial Community Centre, to be held on Saturday, July 19, 2008.

Carried.

Management and Services Minutes – May 28, 2008 – Page #4

10. New and Unfinished Business

a. Verbal report from the CAO and Mayor Re: Port Sandfield Canal.

The CAO advised Committee that he recently met with the Province of Ontario regarding the post office/freight shed at the Port Sandfield Canal. The Province has provided a draft agreement for the Township to review regarding the freight shed. They also discussed the Canal and the maintenance of the park at the site.

The Mayor indicated that there are interested parties wishing to carry out repair work to the post office/freight shed building. She requested that a written proposal be submitted to the Township outlining the proposed restoration.

11. Information Items

a. Muskoka Lakes Library Board meeting minutes held on February 4 and March 3, 2008.

The CAO advised that the Town of Huntsville Library will be passing a motion to allow Township of Muskoka Lakes’ residents to utilize their library.

12. Committee in Closed Session

13. Adjournment

a. Consideration of a resolution to adjourn.

Resolution Number MSC-7-28/05/08

Councillor Denyar – Mayor Pryke: Be it resolved that this meeting adjourn at 9:39 a.m. and the next regular meeting of the Management and Services Committee will be held on Wednesday, June 18, 2008 at 9:00 a.m. or at the call of the Chair in the Council chambers, Municipal Office, Port Carling.

Carried.

______Chair M. Grady C. Mortimer, Clerk

THE CORPORATION OF THE TOWNSHIP OF MUSKOKA LAKES

MINUTES – MANAGEMENT AND SERVICES COMMITTEE MEETING Wednesday, June 18, 2008

A Regular Meeting of the Management and Services Committee was held on Wednesday, June 18, 2008, at 9:00 a.m., in the Council Chambers, Municipal Offices, Port Carling, Ontario.

Present: Officials Present:

1. Call to Order

a. The meeting was called to order by Chair Grady at 9:01 a.m.

2. Adoption of Agenda

a. Consideration of a resolution to adopt the agenda.

Resolution Number MSC-1-18/06/08

Councillor Denyar – Councillor Martin: Be it resolved that the Management and Services Committee agenda dated June 18, 2008 be adopted.

Carried.

3. Disclosure of Interest

4. Adoption of Minutes

a. Consideration of a resolution to adopt the Management and Services Committee Meeting minutes held on May 28, 2008.

Resolution Number MSC-2-18/06/08

Councillor Wallace – Councillor Martin: Be it resolved that the Management and Services Committee Meeting minutes held on May 28, 2008 be adopted.

Carried.

5. Delegations and Petitions

6. Development Services

7. Finance and Administration

Management and Services Minutes – June 18, 2008 – Page #2

a. Report from the Treasurer Re: 2008 YTD March Actual vs. Budget Variance Report. A copy of the report is attached.

The CAO reviewed the Treasurer’s report for Committee and advised that the budget is tracking as per expectations. A few line items such as heating and winter road maintenance are over the benchmark for the first quarter due to the conditions of the past winter.

Committee discussed telephone expenses, yearly membership fees, firefighter training, increasing fuel costs, community centre expenses, Committee of Adjustment expenses and road dust suppressant.

Committee requested staff to change park titles from “Windermere Park”, “Glen Orchard Park” and “Port Carling Park” to Windermere Village Hall, Glen Orchard 1890 School House and Hanna Park, under expenses.

b. Report from the Director of Planning Re: Municipal Property Assessment Corporation (MPAC). A copy of the report is attached.

The Director of Planning advised that the Township has experienced difficulties with data provided by MPAC including mapping errors, inaccurate subdivision information, deletion of parent roll numbers and outdated contact information for property owners.

The Township of Muskoka Lakes relies on MPAC information for the 911 system, emergency services and circulations for planning.

The Director of Planning was directed to bring forward a more detailed resolution to Council regarding this matter. Committee also suggested that the resolution be circulated to the Association of Municipal Managers, Clerks and Treasurers of Ontario, Association of Municipalities of Ontario, the District Municipality of Muskoka and Norm Miller MPP for Parry Sound - Muskoka.

Resolution Number MSC-3-18/06/08

Councillor Martin – Councillor Wallace: Be it resolved that the Management and Services Committee recommend to Township Council that it implore the Municipal Property Assessment Corporation (MPAC) to correct its property fabric errors and update its information in a more timely fashion.

Carried.

c. Report from the Clerk Re: Request to Purchase Township Property (4-18-071) lying in Concession 12, Lot 26, Plan 504 Block B, Bruce Lake (Medora), Vanexan/Coitlos, (4-18-070). A copy of the report is attached.

The Clerk reviewed the request to purchase Township property on Bruce Lake which abuts a Township Road Allowance.

Management and Services Minutes – June 18, 2008 – Page #3

Resolution Number MSC-4-18/06/08

Councillor Martin – Councillor Wallace: Be it resolved that the Management and Services Committee recommend to Township Council that the land owned by the municipality lying in Concession 12, Pt. Lot 26, Plan 504 Block “B”, Bruce Lake, (Medora) 4-18-071, be retained by the Township of Muskoka Lakes for future municipal use.

Carried.

8. Fire and Emergency Management

a. Report from the Fire Chief Re: First Quarter Report – Fire Department Activities. A copy of the report is attached.

The Fire Chief reviewed the Fire Department activities and statistics for the first quarter of 2008. He advised that there has been an increase in fire calls over last year, however there has been a decrease in fires. He attributes this decrease to fire prevention activities.

The Fire Chief provided a verbal update on the Torrance Communication Tower and indicated that the Ministry of Transportation is currently tendering appraisal services for this land.

9. Roads and Infrastructure

10. New and Unfinished Business

11. Information Items

a. Muskoka Lakes Public Library Board meeting minutes held on April 7, 2008.

b. Report on the Federation of Canadian Municipalities Conference.

12. Committee in Closed Session

13. Adjournment

a. Consideration of a resolution to adjourn.

Resolution Number MSC-5-18/06/08

Councillor Denyar – Councillor Wallace: Be it resolved that this meeting adjourn at 10:09 a.m. and the next regular meeting of the Management and Services Committee will be held on Wednesday, July 9, 2008 at 9:00 a.m. or at the call of the Chair in the Council chambers, Municipal Office, Port Carling.

Carried.

______Chair M. Grady C. Mortimer, Clerk

THE CORPORATION OF THE TOWNSHIP OF MUSKOKA LAKES

MINUTES – MANAGEMENT AND SERVICES COMMITTEE MEETING Wednesday, July 9, 2008

A Regular Meeting of the Management and Services Committee was held on Wednesday, July 9, 2008 , at 9:00 a.m. , in the Council Chambers, Municipal Offices, Port Carling, Ontario.

Present: Officials Present:

1. Call to Order

a. The meeting was called to order by Chair Grady at 9:03 a.m.

2. Adoption of Agenda

a. Consideration of a resolution to adopt the agenda.

Resolution Number MSC-1-09/07/08

Councillor Denyar – Councillor Martin: Be it resolved that the Management and Services Committee agenda dated July 9, 2008 be adopted.

Carried.

3. Disclosure of Interest

a. None.

4. Adoption of Minutes

a. Consideration of a resolution to adopt the Management and Services Committee Meeting minutes held on June 18, 2008.

Resolution Number MSC-2-09/07/08

Councillor Wallace – Councillor Denyar: Be it resolved that the Management and Services Committee Meeting minutes held on June 18, 2008 be adopted.

Carried.

Management and Services Minutes – July 9, 2008 – Page # 2

5. Delegations and Petitions

a. Geoff Bache, Director of Environmental Services, District of Muskoka, attended at 9:05 a.m. Re: Port Carling Sewage Treatment Plant. Michael Gundry, Senior Project Manager, Totten Sims Hubicki Associates also attended the meeting.

Mr. Bache and Mr. Gundry made a presentation to Committee regarding the Port Carling Sewage Treatment Plant capacity expansion, a copy of which is attached. An information package was also distributed.

A summary of the public meeting information gathered over the last year regarding the expansion was provided. The current plant is 30 years old, is operating at 85% capacity and is coming to the end of its useful life.

To meet the needs of the increase in population and development in Port Carling, the facility requires upgrading and expansion. The District of Muskoka is examining a phased approach to the expansion. This will allow the plant to expand as the population of Port Carling expands. The initial phase expansion is estimated to increase from 500 equivalent residential units (ERU) to 800 ERUs.

Mr. Bache and Mr. Gundry answered questions relating to the District’s commitment to the project, quality assurance and Provincial testing, Muskoka Lakes Association water testing results, population projections for Port Carling, system infiltration and environmental standards for such a treatment facility.

Mr. Bache advised that the District’s timeline is to complete public meetings in August 2008, present the public environmental assessment report in September 2008, complete design by fall 2009 and have the construction completed by 2011. He indicated that this is an aggressive timeline that has been set out by the District.

6. Development Services

7. Finance and Administration

a. Report from the Clerk Re: Request for leave of absence. A copy of the report is attached.

The Clerk explained that Councillor Thompson has requested a temporary leave of absence from her Township Council duties from September 19 to November 19, 2008. This will include 3 meeting cycles of both the Township Council and the District Council.

Committee recommended that a replacement be appointed in her absence to ensure a quorum at Township Committee meetings.

Councillor Wallace volunteered to replace Councillor Thompson on the Cardwell Community Centre Board and the Raymond Community Centre Board.

Councillor Denyar volunteered to replace Councillor Thompson on any Township Committee, as needed.

The Clerk also advised that the District Municipality of Muskoka has invited the Township to appoint an alternate to District Council. Committee recommended that

Management and Services Minutes – July 9, 2008 – Page # 3

as Councillor Thompson represents Township Electoral Ward B, that Councillor Wallace, who also represents Ward B, be appointed as the alternate.

The Clerk advised that recommendations for replacement will be presented at a future meeting.

Resolution Number MSC-4-09/07/08

Councillor Martin – Councillor Wallace: Be it resolved that the Management and Services Committee recommend to Township Council that, pursuant to Section 259(1)(c) of the Municipal Act, 2001 and Section 3 of Township By- law 95-24, the Township of Muskoka Lakes hereby grants Councillor Nancy Thompson a leave of absence from her Township Council duties from September 19 to November 19, 2008, without payment of remuneration.

Carried. b. Report from the Clerk Re: Application to purchase the Original Shore Road Allowance lying in front of Concession 12, Pt. Lot 2, Skeleton Lake, (Watt), Shepherd, (2-18-051). A copy of the report is attached.

The Clerk reported to Committee that the applicants use their property as a landing to access their cottage on Ashlee and Rocky Island. She confirmed that if the applicants wish to expand the use of their property, a rezoning application would be required.

Resolution Number MSC-5-09/07/08

Councillor Denyar – Councillor Martin: Be it resolved that the Management and Services Committee recommend to Township Council that tentative approval be given to the application by Alex and Carol Shepherd (2-18-051) to purchase a portion of the Original Shore Road Allowance lying in front of Concession 12, Pt. Lot 2, Skeleton Lake, (Watt), subject to the following conditions:

1. That the rate of $0.60 per square foot be payable to the Township by the applicants.

2. That all legal and survey fees be payable by the applicants.

3. That municipal taxes be paid in full prior to the registration of the deed to the applicants.

4. That unless a registered 35R-Reference Plan of survey for the subject road allowance is filed in the Municipal Offices by July 9, 2009, this resolution will be considered null and void and a new Road Closing Application will be required.

5. That approval is deemed final when Council approves the appropriate Road Closure By-law.

Carried.

Management and Services Minutes – July 9, 2008 – Page # 4 c. Report from the Clerk Re: Request to Purchase a portion of an Original Road Allowance lying between Concession 6 & 7, Pt. Lots 9 & 10, (Monck), Nolan/Carswell. (No Roll Assigned To Date).

It was the consensus of Committee to allow the applicants, Christopher Scott Nolan and Nicole Marie Carswell to address Committee.

Ms. Carswell and Mr. Nolan advised that they require 45 feet of the road allowance to expand their septic system. They would also like to obtain the road allowance as their dwelling is situated so close to it.

The Clerk reviewed the attached staff report. She indicated that it is the recommendation of senior staff and the Recreational Trails Worker to retain this portion of original road allowance for future municipal and recreational use.

Resolution Number MSC-3-09/07/08

Councillor Wallace – Councillor Martin: Be it resolved that the Management and Services Committee recommend to Township Council that the Original Road Allowance lying between Concessions 6 and 7, Lots 9 & 10, (Monck), requested for purchase by Christopher Scott Nolan and Nicole Marie Carswell be retained by the Township of Muskoka Lakes for future municipal use.

Carried.

d. Report from the Clerk Re: Declaration of surplus Lands for Bell (5-5-043) and C- Cam Investments Limited (5-5-001-02/08/5-044). A copy of the report is attached.

Resolution Number MSC-6-09/07/08

Councillor Martin – Councillor Denyar: Be it resolved that the Township of Muskoka Lakes declares the following Township owned land to be surplus:

The Original Road Allowance, lying between Concessions 4 and 5, Part of Lots 31 and 32, (Port Carling), designated as Parts 1 and 2 on Plan 35R- 21690, Bell (5-5-043) and C-Cam Investments Ltd. (5-5-001-02/08/5-044);

And further that the Clerk is hereby instructed to dispose of the said property pursuant to Section 9 of the Municipal Act, 2001.

Carried.

e. Report from the Clerk Re: Ministry of Transportation – Pine Glen Road (Old Highway 118), lying in Concession 3, Part of Lot 23, (Medora). A copy of the report is attached.

The Clerk reviewed the report for Committee. She indicated that Muskoka Road 118 was once owned by the Province of Ontario and transferred to the District of Muskoka. When the road was realigned, a portion of Pine Glen Road was transferred to the Township.

A request to purchase a portion of Pine Glen Road was made by an abutting property owner. The Township’s Solicitor conducted a title search as part of the

Management and Services Minutes – July 9, 2008 – Page # 5

application process and found that the segment of road requested for purchase was, by inadvertence, not transferred to the Township.

In order for the Township to obtain ownership of this portion of road allowance, a resolution to request and accept the land from the Ministry of Transportation must be passed.

Resolution Number MSC-7-09/07/08

Councillor Martin – Councillor Wallace: Be it resolved that the Township of Muskoka Lakes request and accept the transfer from the jurisdiction of the Ministry of Transportation to the jurisdiction of the Township of Muskoka Lakes, that portion of the King’s Highway lying in Lot 23, Concession 3, (Medora).

Carried. f. Report from the CAO Re: Amendment to Policy C-FS-05, Charitable Receipts. A copy of the report is attached.

The CAO indicated that Communities in Bloom have requested that the Township issue charitable receipts to donors as practiced when they were a Committee of Council.

Mayor Pryke requested staff review this policy with respect to the Mayor’s Classic Golf Tournament.

Resolution Number MSC-8-09/07/08

Councillor Martin – Councillor Wallace: WHEREAS the efforts of Communities in Bloom provide a benefit to the public through the beautification of the municipality, and;

WHEREAS as it is beneficial that private donations to Communities in Bloom be recognized through the issuance of charitable receipts by the municipality, in recognition of the public good provided;

NOW THEREFORE BE IT RESOLVED THAT the Management and Services Committee recommend to Township Council that Policy C-FS-05 be amended to include the following clause:

1.d. A charitable receipt may be issued by the municipality for cash or gifts in kind, provided to Communities in Bloom, Bala or Port Carling, provided those donations are used for the continued beautification of the municipality and its associated public good.

Carried. g. Minutes of the Occupational Health and Safety Committee Meeting held on March 27, 2008.

In reference to item 2.c. of the minutes, the Clerk advised that the Safety Management Systems Audit was included in the 2008 Budget and will take place in October 2008.

Management and Services Minutes – July 9, 2008 – Page # 6

Mayor Pryke left at 11:05 a.m.

8. Fire and Emergency Management

a. Minutes from the Township of Muskoka Lakes Fire Department Joint Operations / Training Meeting dated May 15, 2008. A copy of the minutes are attached.

9. Roads and Infrastructure

a. Report from the Clerk Re: 2008 Bala Cranberry Festival – Road Requests. A copy of the report is attached.

The Clerk indicated that the Bala Cranberry Festival organizers have submitted their annual request for temporary road closings and no parking – tow away zones in Bala for the Festival.

Resolution Number MSC-9-09/07/08

Councillor Martin – Councillor Wallace: Be it resolved that the Management and Services Committee recommend to Township Council that the District Municipality of Muskoka be requested to impose temporary No Parking Tow- Away Zones for the Bala Cranberry Festival to be held on October 17, 18 and 19, 2008 as follows:

- Muskoka Road 169 from North Burgess Avenue to Grey Street (both sides), and

- Muskoka Road 169 from the north entrance of Bala Falls Road to Windsor Drive (east side only).

Carried.

Resolution Number MSC-10-09/07/08

Councillor Martin – Councillor Wallace: Be it resolved that the Management and Services Committee recommend to Township Council that by-laws be given three readings at the July 29, 2008 Council meeting for the Bala Cranberry Festival to be held on October 17, 18 and 19, 2008 to authorize the following:

- Temporary No Parking Tow-Away Zones on portions of Grey Street, Aberdeen Street, Elm Street, North Burgess Avenue and River Street, and - Temporary Road Closures on portions of Maple Avenue, Victoria Street and Bala Falls Road .

Provided that the Bala Cranberry Festival is responsible for:

- The placement of signage at the town entrances advising the public of the parking restrictions in effect, - Notifying the relevant school boards of the temporary road closures which may disrupt bus routes, - All costs associated with signage fees, and

Management and Services Minutes – July 9, 2008 – Page # 7

- All by-law enforcement expenses related to both District and Township roads .

Carried.

b. Report from the Public Works Superintendent Re: Muskoka Shows – Exemption to By-law 99-100 (Sign By-law). A copy of the report is attached.

Resolution Number MSC-11-09/07/08

Councillor Wallace – Councillor Denyar: Be it resolved that the Management and Services Committee recommend to Township Council that Muskoka Shows be granted an exemption to By-law 99-100 (Sign By-law) for the placement of temporary signage in accordance with their correspondence dated June 12, 2008.

Carried.

10. New and Unfinished Business

11. Information Items . 12. Committee in Closed Session

13. Adjournment

a. Consideration of a resolution to adjourn.

Resolution Number MSC-12-09/07/08

Councillor Denyar – Councillor Wallace: Be it resolved that this meeting adjourn at 11:10 a.m. and the next regular meeting of the Management and Services Committee will be held on Wednesday, July 30, 2008 at 9:00 a.m. or at the call of the Chair in the Council Chambers, Municipal Office, Port Carling.

Carried.

______Chair M. Grady C. Mortimer, Clerk

THE CORPORATION OF THE TOWNSHIP OF MUSKOKA LAKES

MINUTES – MANAGEMENT AND SERVICES COMMITTEE MEETING Wednesday, July 30, 2008

A Regular Meeting of the Management and Services Committee was held on Wednesday, July 30, 2008, at 9:00 a.m., in the Council Chambers, Municipal Offices, Port Carling, Ontario.

Present: Officials Present:

1. Call to Order

a. The meeting was called to order by Chair Grady at 9:03 a.m.

2. Adoption of Agenda

a. Consideration of a resolution to adopt the agenda as amended.

Resolution Number MSC-1-30/07/08

Mayor Pryke – Councillor Denyar: Be it resolved that the Management and Services Committee agenda dated July 30, 2008 be adopted as amended to add item 10.b. Re: Consideration of a resolution regarding the Port Sandfield Freight Shed Project and item 10.c. Re: Consideration of a resolution regarding the District of Muskoka’s ITS operational Review.

Carried.

3. Disclosure of Interest

a. None.

4. Adoption of Minutes

a. Consideration of a resolution to adopt the Management and Services Committee Meeting minutes held on July 9, 2008.

Management and Services Minutes – July 30, 2008 – Page #2

Resolution Number MSC-2-30/07/08

Councillor Martin – Councillor Wallace: Be it resolved that the Management and Services Committee Meeting minutes held on July 9, 2008 be adopted.

Carried.

5. Delegations and Petitions

a. Gren Weis and Andrew Dadds, Gren Weis Architect & Associates, attended at 9:03 a.m. Re: Port Sandfield Freight Shed Drawings. Copies of the drawings are attached.

Mr. Weis, representing David Sutherland-Yoest, presented concept drawings of the Freight Shed Project in Port Sandfield. He indicated that his vision of the project includes the use of local wood products and local builders, solar powered soft lighting, the building’s original windows and historical glass, original fixtures, including the mail slot, and the replication of any original signage that was once at the site. He requested Committee members and the public for any historical photographs to assist with the replication of the historic building.

Committee discussed measures to prevent vandalism, the proposed size of the solar panels, signage, acknowledgements and the heritage value of the project. Mr. Weis recommended creating a photographic essay for the restoration project. He indicated that the construction will take place in the fall of 2008.

Refer to 10.b. New and Unfinished Business for consideration of a resolution supporting the reconstruction of the Port Sandfield Freight Shed.

6. Development Services

7. Finance and Administration

a. Report from the Clerk Re: Application to Purchase a portion of the Original Shore Road Allowance, lying in front of Concession 19, Lot 28, Plan M501 Lot 6, Severn River, (Wood), Richenback, (8-17-081-06). A copy of the report is attached.

The Clerk advised that there are encroachments situated on the shore road allowance and that a deeming by-law is required to merge the original shore road allowance with the existing lot.

Resolution Number MSC-3-30/07/08

Councillor Martin – Mayor Pryke: Be it resolved that the Management and Services Committee recommend to Township Council that tentative approval be given to the application by David and Cynthia Richenback (8-17-081-06) to purchase a portion of the Original Shore Road Allowance lying in front of Concession 19, Lot 28, Plan M501 Lot 6, Severn River, (Wood), subject to the following conditions:

Management and Services Minutes – July 30, 2008 – Page #3

1. That the rate of $0.60 per square foot be payable to the Township by the applicants.

2. That all legal and survey fees be payable by the applicants.

3. That municipal taxes be paid in full prior to the registration of the deed to the applicants.

4. That unless a registered 35R-Reference Plan of survey for the subject road allowance is filed in the Municipal Offices by July 30, 2009, this resolution will be considered null and void and a new Road Closing Application will be required.

5. That the applicants be required to apply for a Deeming By-law, if necessary, and pay all associated costs.

6. That approval is deemed final when Council approves the appropriate Road Closure By-law.

Carried. b. Report from the Clerk Re: Application to purchase the Original Shore Road Allowance lying in front of Concession 15, Pt. Lot 11, Nine Mile Lake, (Wood), Van De Slyke, (8-12-019). A copy of the report is attached.

The Clerk advised that the applicant’s cottage is situated on the shore road allowance.

Resolution Number MSC-4-30/07/08

Mayor Pryke – Councillor Martin: Be it resolved that the Management and Services Committee recommend to Township Council that tentative approval be given to the application by Bertha M. Van De Slyke (8-12-019) to purchase a portion of the Original Shore Road Allowance lying in front of Concession 15, Pt. Lot 11, Nine Mile Lake, (Wood), subject to the following conditions:

1. That the rate of $0.60 per square foot be payable to the Township by the applicant.

2. That all legal and survey fees be payable by the applicant.

3. That municipal taxes be paid in full prior to the registration of the deed to the applicant.

5. That approval is deemed final when Council approves the appropriate Road Closure By-law.

Carried.

Management and Services Minutes – July 30, 2008 – Page #4 c. Report from the Clerk Re: Application to enter into a new License Agreement for the existing encroachment of a dock situated on a Township Road Allowance (known as Beaumaris Road), lying in Lot 26, Concession 9, Lake Muskoka, (Monck), Potts, (9- 10-004). A copy of the report is attached.

The Clerk indicated that applicants’ dock is located on the opposite side of Beaumaris Road from their property. Property owners must apply for a license agreement in this circumstance. They are unable to purchase the shore road allowance as they are not the abutting property owner, the Township is.

Resolution Number MSC-5-30/07/08

Mayor Pryke – Councillor Denyar: Be it resolved that the Management and Services Committee recommend to Township Council that tentative approval be granted for a License Agreement between Douglas and Catherine Potts (9-10-004) and the Township of Muskoka Lakes for the encroachment of a dock situated on a Township Road Allowance (known as Beaumaris Road), lying in Lot 26, Concession 9, described as Part 2 on 35R-20495, (Monck), subject to the following conditions:

1. That the applicant agrees to the terms of the Municipality’s standard License Agreement.

2. That all legal fees be the responsibility of the applicant.

3. That the License Agreement be non-transferable and have an annual fee of $200.00 per annum for the years 2008 and 2009, $250 for the years 2010, 2011, 2012, 2013 and 2014 and will be renegotiable thereafter at the discretion of Council.

4. That the license agreement terminates on May 30, 2025.

5. That approval is deemed final when Council approves the appropriate By-law and License Agreement.

Carried.

d. Report from the Clerk Re: Bala Royal Canadian Legion – Liquor License Extension. A copy of the report is attached.

The Clerk advised that the temporary liquor license extension is for a food and beverage concession along Maple Street during the Bala Cranberry Festival. This is an annual request.

Resolution Number MSC-6-30/07/08

Councillor Wallace – Mayor Pryke: Be it resolved that the Management and Services Committee recommend to Township Council that the Township of Muskoka Lakes has no objection to the Bala Branch of the Royal Canadian Legion obtaining a temporary extension to their liquor license for the Bala Cranberry Festival on October 17, 18, and 19, 2008, provided that the temporary license is restricted to the fenced off area.

Carried.

Management and Services Minutes – July 30, 2008 – Page #5

e. Report from the Treasurer Re: 2008 YTD June Actual vs. Budget Variance Report. A copy of the report and handouts from the Committee meeting is attached.

The Treasurer highlighted the report for Committee and advised that the 2008 budget is tracking as per expectations. She detailed the variances requiring tracking, including line items with a percentage use over 55%. She elaborated on the upcoming tangible capital asset management and answered questions for Committee.

The CAO reported that the Township’s Ontario Trillium Fund application for the Archdekin Park shoreline naturalization project was denied.

The Clerk advised that the Township’s Ministry of Natural Resources Bear Wise Program application for bear proof waste bins was also denied.

The Treasurer reported on the requirement for roof repairs at the Muskoka Lakes Public Library Port Carling branch. A report will be forthcoming.

The CAO reported on the roof repairs required at the Foot’s Bay Fire Station. It was the consensus of Committee to allow the roof repairs to commence prior to 2009 as it is required immediately. There are available funds to be allocated from the Emergency Services budget.

After a lengthy discussion regarding the quarterly variance report format, Committee directed the Treasurer to seek comments from the municipal auditor to determine the number of years required for reporting comparison.

8. Fire and Emergency Management

9. Roads and Infrastructure

a. Report from the CAO Re: Township support for District of Muskoka’s Realignment of Muskoka Road #25 (Brackenrig Road). A copy of the report is attached.

Resolution Number MSC-7-30/07/08

Mayor Pryke – Councillor Martin: Be it resolved that the Management and Services Committee recommend to Township Council that the Township of Muskoka Lakes supports and endorses the realignments and improvements proposed by the District Municipality of Muskoka for Muskoka Road #25, which has been identified in the Township’s Economic Development Strategy “Boundless Enthusiasm” as a vital north south transportation corridor.

And further that this resolution be forwarded to the Public Works Department at the District Municipality of Muskoka.

Carried.

b. Report from the Public Works Superintendent Re: Exception to By-law 99-100 (Sign By-law) – Christine Marshall Wildlife Gallery. A copy of the report is attached.

Management and Services Minutes – July 30, 2008 – Page #6

Mayor Pryke requested that the Township distribute information regarding the sign by-law to make businesses and community groups aware of the requirements in the Township.

Staff commented that this information can be included on the Township’s website, in the Information Handbook and in community centre / arena rental agreements.

Resolution Number MSC-8-30/07/08

Mayor Pryke - Councillor Wallace: Be it resolved that the Management and Services Committee recommend to Township Council that the Christine Marshall Wildlife Gallery be exempted from By-law 99-100 (Sign By-law) for the placement of temporary signage in accordance with their correspondence dated July 21, 2008.

Carried.

10. New and Unfinished Business

a. Consideration of a resolution Re: Port Carling Sewage Treatment Plant – capacity expansion.

Chair Grady advised that this resolution is as a result of the District staff delegation regarding the Port Carling Sewage Treatment Plant upgrade and expansion project at the July 9, 2008 Management and Services Committee Meeting.

Resolution Number MSC-9-30/07/08

Mayor Pryke - Councillor Denyar: Be it resolved that the Management and Services Committee recommend to Township Council that the Township of Muskoka Lakes support and endorse the actions of the District Municipality of Muskoka to expand the Port Carling Sewage Treatment Plant capacity to meet the future needs of the municipality.

Carried.

b. Consideration of a resolution Re: the Port Sandfield Freight Shed Drawings. Refer to 5.a. Delegations and Petitions.

Resolution Number MSC-10-30/07/08

Councillor Martin - Councillor Wallace: Be it resolved that the Management and Services Committee recommend that Township Council supports the reconstruction of the Port Sandfield Freight Shed Project as presented by Gren Weis, Architect & Associates, on July 30, 2008.

Carried.

c. Consideration of a resolution Re: District of Muskoka’s ITS Operational Review.

Mayor Pryke and the Application Support Analyst summarized the results of the District’s ITS Operational Review completed by MGCG Ltd. A handout listing Core Services and Optional Services was provided, a copy of which is attached.

Management and Services Minutes – July 30, 2008 – Page #7

Staff answered a number of questions for Committee and explained that prior to District preparing a detailed implementation and costing plan based on the report, they require input from the area municipalities.

Resolution Number MSC-11-30/07/08

Mayor Pryke - Councillor Denyar: Be it resolved that the Management and Services Committee recommends that Township Council supports in principle the Core Services and Optional Services outlined in the MGCG Ltd. ITS Report to District Corporate and Emergency Services Committee (CES-6- 2008-9);

AND THAT Township Council may, in the future, be interested in Centralized GIS services;

AND THAT Township Council strongly supports the option of having on-site ITS support as a fee for service provided any "help desk" functions of the on- site ITS support are recognized as a District Core Service;

AND FURTHER THAT Township Council supports the District initiative to cost out options and report back to Township Council.

Carried.

11. Information Items

12. Committee in Closed Session

13. Adjournment

a. Consideration of a resolution to adjourn.

Resolution Number MSC-12-30/07/08

Councillor Martin – Councillor Wallace: Be it resolved that this meeting adjourn at 11:30 a.m. and the next regular meeting of the Management and Services Committee will be held on Wednesday, September 10, 2008 at 9:00 a.m. or at the call of the Chair in the Council Chambers, Municipal Office, Port Carling.

Carried.

______Chair M. Grady C. Mortimer, Clerk

THE CORPORATION OF THE TOWNSHIP OF MUSKOKA LAKES

MINUTES – MANAGEMENT AND SERVICES COMMITTEE MEETING Wednesday, September 10, 2008

A Regular Meeting of the Management and Services Committee was held on Wednesday, September 10, 2008, at 9:00 a.m., in the Council Chambers, Municipal Offices, Port Carling, Ontario.

Present: Officials Present:

Chair M. Grady C. Mortimer - Clerk T. Guthrie - Administrative Assistant, Clerk’s Department Members: L. Troup - Public Works Superintendent J. Sawkins - Fire Chief Councillor L. Denyar Mayor Pryke

1. Call to Order

a. The meeting was called to order by Chair Grady at 9:07 a.m.

2. Adoption of Agenda

a. Consideration of a resolution to adopt the agenda.

Resolution Number MSC-1-10/09/08

Councillor Denyar – Mayor Pryke: Be it resolved that the Management and Services Committee agenda dated September 10, 2008 be adopted.

Carried.

3. Disclosure of Interest

a. None

4. Adoption of Minutes

a. Consideration of a resolution to adopt the Management and Services Committee Meeting minutes held on July 30, 2008.

It was noted at the September 9, 2008 Council Meeting that the Committee minutes required an amendment regarding the Port Sandfield Freight Shed Restoration Project (Item 5.a.).

Management and Services Minutes – September 10, 2008 – Page #2

Resolution Number MSC-2-10/09/08

Mayor Pryke – Councillor Denyar: Be it resolved that the Management and Services Committee Meeting minutes held on July 30, 2008 be adopted as amended to add the following sentence to paragraph two to item 5.a.:

“Committee indicated that the plaque in memory of the late John Blair not be located on the Freight Shed Structure itself but perhaps on a bench”.

Carried.

5. Delegations and Petitions

a. Roger Crawford attended at 9:10 a.m. Re: Pine Glen Road (Old Highway 118) – Road Closing Application.

Mr. Crawford expressed his objection to the application made by Mr. and Mrs. Miller (6-26-025-01) to purchase a portion of Pine Glen Road (Old Highway 118). He indicated that he represented property owners in the area. Attached is a copy of his presentation and correspondence.

The Clerk provided a brief background on the road allowance application for Committee.

Mr. Crawford requested an opportunity to meet with Township representatives on this matter. Mr. Crawford was advised to contact senior staff in this regard.

b. Mark Woan and William Gillan attended at 9:30 a.m. Re: West Black Lake Road, Torrance.

Mr. Woan and Mr. Gillan attended the meeting on behalf of the West Black Lake Property Owners Association. Mr. Woan advised that West Black Lake Road is in poor condition and requires improvements. They are requesting that the Township re-establish the road service provided to them prior to 2000, including repairs.

Mr. Gillan distributed photos and correspondence regarding this matter, a copy of which is attached.

Chair Grady advised that she met with 25 property owners regarding this matter. They are not asking for new service. They would like to see the previous level of service on the road reinstated.

The Public Works Superintendent commented on the history of the road. He confirmed that the Township maintains the road to 1021 West Black Lake Road, as per a 1968 Township of Medora and Wood By-Law citing road maintenance for 500 feet.

It was the consensus of Committee to have the Public Works Superintendent provide a staff report on this matter.

6. Development Services

Management and Services Minutes – September 10, 2008 – Page #3

7. Finance and Administration

a. Report from the Clerk Re: Request to purchase a portion of an Original Road Allowance lying between Lots 30 and 31, Concession A, (Watt), DIAMOND VEW (MUSKOKA) LTD, 2-23-012-01. A copy of the report is attached.

The Clerk provided an outline of the application.

Resolution Number MSC-3-10/09/08

Councillor Denyar – Mayor Pryke: Be it resolved that the Management and Services Committee recommend to Township Council that tentative approval be given to the application by Diamond View (Muskoka) Inc. (2-23-012- 01/013-01) to purchase a portion of the Original Road Allowance lying between Lots 30 and 31, Concession A, (Watt), subject to the following conditions:

1. That the rate of $5,000.00 per acre be payable to the Township by the applicant.

2. That all legal and survey fees be payable by the applicant.

3. That municipal taxes be paid in full prior to the registration of the deed to the applicant.

4. That unless a registered 35R-Reference Plan of survey for the subject road allowance is filed in the Municipal Offices by September 10, 2009, this resolution will be considered null and void and a new Road Closing Application will be required.

5. That approval is deemed final when Council approves the appropriate Road Closure By-law.

Carried.

b. Report from the Clerk Re: License Agreement Applications for the encroachment of sanitary pipelines lying beneath the Original Road Allowance between Lots 25 and 26, Concession A, (Watt), and beneath a Township Road (known as Old Parry Sound Road) lying in Lot 25, Concession A, (Watt), DIAMOND’S EDGE MUSKOKA COTTAGE OWNERS ASSOCIATION, 2-23-010-10/011 and DIAMOND IN THE RUFF LTD 2-236-012. A copy of the report is attached.

The Clerk provided a brief background on the encroachments and applications made by Diamond’s Edge Muskoka Cottage Owners Association and Diamond in the Ruff Ltd.

Resolution Number MSC-4-10/09/08

Mayor Pryke – Councillor Denyar: Be it resolved that the Management and Services Committee recommend to Township Council that tentative approval be granted for License Agreements between Diamond’s Edge Muskoka Cottage Owners Association (2-23-010-10/011), and Diamond in the Ruff Ltd. (2-23-012) and the Township of Muskoka Lakes for the encroachments of

Management and Services Minutes – September 10, 2008 – Page #4

irrigation and sanitary pipelines lying beneath the Original Road Allowance between Lots 25 and 26, Concession A, (Watt), and beneath a Township Road, (known as Old Parry Sound Road), lying in Lot 25, Concession A, (Watt), subject to the following conditions:

1. That the applicants agree to the terms of the Municipality’s standard License Agreement.

2. That all legal and survey fees be the responsibility of the applicants.

3. That the License Agreements have an annual fee of $500.00 per annum for Diamond’s Edge Muskoka Cottage Owners Association (2-23-010- 10/011), and $250.00 per annum for Diamond in the Ruff Ltd. (2-23- 012), for the first five years, and be renegotiable thereafter at the discretion of Council.

4. That the license agreements be for a term of twenty (20) years and be non-transferable.

5. That unless a registered 35R-Reference Plan of survey for the subject lands, showing the encroachments as part numbers with six foot service areas, is filed in the Municipal Offices by September 10, 2009, this resolution will be considered null and void and new License Agreement Applications will be required.

6. That approval is deemed final when Council approves the appropriate By-laws and License Agreements.

7. That for purposes of administration the applications are to be joined together.

Carried. c. Report from the Clerk Re: Request to purchase a portion of Original Shore Road allowance lying in Lot 26, Concession 19, Severn River, (Wood), LEE, 8-17-054. A copy of the report is attached. A copy of the report is attached.

Resolution Number MSC-5-10/09/08

Councillor Denyar – Mayor Pryke: Be it resolved that the Management and Services Committee recommend to Township Council that tentative approval be given to the application by Pauline Amanda Lee (8-17-054) to purchase a portion of the Original Shore Road Allowance lying in front of Lot 26, Concession 19, Severn River, (Wood), subject to the following conditions:

1. That the rate of $0.60 per square foot be payable to the Township by the applicant.

2. That all legal and survey fees be payable by the applicant.

3. That municipal taxes be paid in full prior to the registration of the deed to the applicant.

4. That unless a registered 35R-Reference Plan of survey for the subject road allowance is filed in the Municipal Offices by September 10, 2009,

Management and Services Minutes – September 10, 2008 – Page #5

this resolution will be considered null and void and a new Road Closing Application will be required.

5. That the applicant be required to apply for a Deeming By-law, if necessary, and pay all associated costs.

6. That approval is deemed final when Council approves the appropriate Road Closure By-law.

Carried. d. Report from the Clerk Re: Request to purchase a portion of Original Shore Road Allowance lying in Pt. Lot 20, Concession 7, Leonard Lake, (Monck), MIDDLETON, 9-5-037. A copy of the report is attached.

Resolution Number MSC-6-10/09/08

Councillor Denyar – Mayor Pryke: Be it resolved that the Management and Services Committee recommend to Township Council that tentative approval be given to the application by Roger Palk Middleton and Susan Middleton (9- 5-037) to purchase a portion of the Original Shore Road Allowance lying in front of Pt. Lot 20, Concession 7, Leonard Lake, (Monck), subject to the following conditions:

1. That the rate of $0.60 per square foot be payable to the Township by the applicants.

2. That all legal and survey fees be payable by the applicants.

3. That municipal taxes be paid in full prior to the registration of the deed to the applicants.

5. That the abutting property owner of roll number 9-5-003 provide written consent to approve the lot line extension between their properties.

6. That approval is deemed final when Council approves the appropriate Road Closure By-law.

Carried.

e. Report from the Clerk Re: Application to purchase a portion of Original Shore Road Allowance, lying front of Concessions 9 and 10, Pt. Lot 26, Lake Muskoka, (Monck), WILLIAMS, 9-11-87 and SNIDER, 9-11-088. A copy of the report is attached.

The Clerk noted that a deviation of the straight lot line extension is required between the two properties due to the location of the Williams’ boathouse. Mr. and Mrs. Snider have agreed to provide consent for the deviation.

Management and Services Minutes – September 10, 2008 – Page #6

Resolution Number MSC-7-10/09/08

Mayor Pryke – Councillor Denyar: Be it resolved that the Management and Services Committee recommend to Township Council that tentative approval be given to the applications by Julie Ann Williams (9-11-087) and Paul and Susan Snider (9-11-088) to purchase portions of the Original Shore Road Allowances lying in front of Concessions 9 and 10, Pt. Lot 26, Lake Muskoka, (Monck), subject to the following conditions:

1. That the rate of $0.90 per square foot be payable to the Township by the applicants.

2. That all legal and survey fees be payable by the applicants.

3. That municipal taxes be paid in full prior to the registration of the deeds to the applicants.

4. That unless registered 35R-Reference Plans of Survey for the subject road allowance are filed in the Municipal Offices by September 10, 2009, this resolution will be considered null and void and new Road Closing Applications will be required.

5. That approval is deemed final when Council approves the appropriate Road Closure By-law.

6. That for purposes of administration, the applications from Julie Ann Williams (9-11-087) and Paul and Susan Snider (9-11-088) are to be joined together.

7. That consent is given by Paul and Susan Snider (9-11-088) for the deviation of the straight lot line extension for the shore road allowance between the Snider and Williams’ properties.

Carried.

f. Report from the Clerk Re: License Agreement for an encroachment of a frame garage on a Township road Allowance (known as Mirror Lake Road), lying in Concession 3, Part of Lot 30, Plan 35R-17173 Part 1, (Port Carling), Perry, 5-2-088. A copy of the report is attached.

Resolution Number MSC-8-10/09/08

Councillor Denyar – Mayor Pryke: Be it resolved that the Management and Services Committee recommend to Township Council that the annual License Agreement Fee for Kimberley Anne Perry (5-2-088) be increased to $175.00 per annum for the years 2008, 2009, 2010, 2011 and 2012.

Carried. g. Report from the Clerk Re: Zenn Electric Cars. A copy of the report is attached.

Resolution Number MSC-9-10/09/08

Mayor Pryke – Councillor Denyar: Be it resolved that the Management and Services Committee recommend to Township Council that the Township of

Management and Services Minutes – September 10, 2008 – Page #7

Muskoka Lakes support the July 16, 2008 Council resolution passed by the Township of Hilliard regarding Zenn Electric Cars.

Carried.

h. Report from Clerk Re: Canada’s Water Resources. A copy of the report is attached.

Resolution Number MSC-10-10/09/08

Councillor Denyar – Mayor Pryke: Be it resolved that the Management and Services Committee recommend to Township Council that the Township of Muskoka Lakes support the July 22, 2008 Council resolution passed by the Township of Galway-Cavendish & Harvey regarding Canada’s water resources.

Carried.

8. Fire and Emergency Management

a. Minutes from the Township of Muskoka Lakes Fire Department Joint Operations / Training Meeting dated July 17, 2008. A copy of the minutes is attached.

The Fire Chief answered questions regarding the Milford Bay Fire Boat (Marine 9), building repairs at Station 3 (Bala) and the timeline for the proposed Bala Fire Station.

b. Report from the Fire Chief Re: Acceptance of a donated vintage fire truck. A copy of the report is attached.

Committee considered the donation by Don Edwards of a 1929 Antique Fire Truck to the Muskoka Lakes Fire Department. The Fire Chief indicated that the fire truck would be used for fire prevention activities, parades and special events. He answered Committee’s questions regarding insurance, licensing, maintenance costs, replacement parts and storage requirements. He noted that the fire truck was in pristine condition.

Mayor Pryke and Councillor Denyar requested input from the Bala Fire Station in this regard.

Resolution Number MSC-11-10/09/08

Mayor Pryke – Councillor Denyar: Be it resolved that the Management and Services Committee recommend to Township Council that the Township of Muskoka Lakes accept the donation of the 1929 Steward Hook & Ladder Antique Fire Truck and issue a receipt to Mr. Don Edwards for the amount of $7,500.00.

Defeated.

(Note: Resolution MSC-11-10/09/08 was defeated at the September 30, 2008 Council Meeting.)

c. Report from the Fire Chief Re: Second Quarterly Report – Fire Department Activities. A copy of the report is attached.

Management and Services Minutes – September 10, 2008 – Page #8

The Fire Chief highlighted the second quarter Fire Department activities and advised that the call volume has increased but there has been a reduction in the number of fires and property loss incidents in this quarter. The Deputy Fire Chief has conducted 88 inspections in accordance with the Township’s Fire Prevention Policy.

The Township’s Fire Department has recently recruited 13 new firefighters. The firefighters have participated in various training session. The Fire Chief noted that the Critical Incident Stress Management Course will be held in the upcoming months and is available to all Township staff and spouses.

9. Roads and Infrastructure

a. Report from the Public Works Superintendent Re: # 2 Todholm Drive, Port Carling. A copy of the report is attached.

The Public Works Superintendent reviewed the report for Committee. It was the consensus of Committee to advise the property owner at 2 Todholm Drive that the Township of Muskoka Lakes would accept title to the road encroachment provided the request for compensation is withdrawn.

The Public Works Superintendent highlighted Section 26 of the Municipal Act, 2001, detailing what constitutes a highway.

Resolution Number MSC-12-10/09/08

Councillor Denyar – Mayor Pryke: Be it resolved that the Management and Services Committee recommend to Township Council that the Township of Muskoka Lakes cease the process of obtaining paper title to a Road Encroachment at # 2 Todholm Drive, Port Carling, unless the request for compensation is withdrawn.

Carried.

10. New and Unfinished Business

11. Information Items

a. Report from the Clerk Re: Local Government Week. A copy of the report is attached.

The Clerk provided information on the Local Government Week initiate taking place in Ontario the week of October 19-25. After a lengthy discussion, Committee agreed to participate in the event as follows: − essay writing contests to be Mayor, Committee Chair or Councillor for a Day for senior grades; − class field trips to attend Committee meetings and; − provide Municipal Office tours. Mayor Pryke will prepare information on the activities to provide to the two local public schools in the Township as well as the local area school board trustee.

b. Video Presentation – Hydro One.

Management and Services Minutes – September 10, 2008 – Page #9

Committee viewed a 13 minute video on Hydro One Storm Response initiatives, a copy of the video is attached.

12. Committee in Closed Session

13. Adjournment

a. Consideration of a resolution to adjourn.

Resolution Number MSC-13-10/09/08

Mayor Pryke – Councillor Denyar: Be it resolved that this meeting adjourn at 11:32 a.m. and the next regular meeting of the Management and Services Committee will be held on Wednesday, October 1, 2008 at 9:00 a.m. or at the call of the Chair in the Council Chambers, Municipal Office, Port Carling.

Carried.

______Chair M. Grady C. Mortimer, Clerk

THE CORPORATION OF THE TOWNSHIP OF MUSKOKA LAKES

MINUTES – MANAGEMENT AND SERVICES COMMITTEE MEETING Wednesday, October 1, 2008

A Regular Meeting of the Management and Services Committee was held on Wednesday, October 1, 2008, at 9:00 a.m., in the Council Chambers, Municipal Offices, Port Carling, Ontario.

Present: Officials Present:

Chair M. Grady C. Mortimer - Clerk T. Guthrie - Administrative Assistant, Clerk’s Department Members: L. Troup - Public Works Superintendent J. Sawkins - Fire Chief Councillor L. Denyar Mayor Pryke Councillor S. Martin Councillor I. Wallace

1. Call to Order

a. The meeting was called to order by Chair Grady at 9:00 a.m.

2. Adoption of Agenda

a. Consideration of a resolution to adopt the agenda.

Resolution Number MSC-1-01/10/08

Councillor Martin – Councillor Wallace: Be it resolved that the Management and Services Committee agenda dated October 1, 2008 be adopted.

Carried.

3. Disclosure of Interest

a. None.

4. Adoption of Minutes

a. Consideration of a resolution to adopt the Management and Services Committee Meeting minutes held on September 10, 2008.

Item 8.b. of the minutes were amended to reflect the defeat of resolution number MSC-11-10/09/08 (Antique Fire Truck) at the September 30, 2008, Council meeting.

Resolution Number MSC-2-01/10/08

Councillor Wallace – Councillor Martin: Be it resolved that the Management and Services Committee Meeting minutes held on September 10, 2008 be adopted as amended.

Carried.

Management and Services Minutes – October 1, 2008 – Page #2

5. Delegations and Petitions

6. Development Services

7. Finance and Administration

a. Report from the Clerk Re: Request to purchase a portion of an Original Road Allowance lying in front of Concession 2, Pt. Lots 32 and 33, Lake Rosseau, (Cardwell), 2159670 Ontario Limited (1-3-051) and Goldhar (1-3-052). A copy of the report is attached.

The Clerk explained to Committee that the applicants’ properties are subject to a current severance. The map attached to the staff report depicts the properties as a result of the severance.

Resolution Number MSC-3-01/10/08

Councillor Denyar – Mayor Pryke: Be it resolved that the Management and Services Committee recommend to Township Council that tentative approval be given to the applications by 2159670 Ontario Limited (1-3-051) and Mitchell Goldhar (1-3-052) to purchase a portion of the Original Shore Road Allowance lying in front of Concession 2, Pt. Lots 32 and 33, Lake Rosseau, (Cardwell), subject to the following conditions:

1. That the rate of $0.90 per square foot be payable to the Township by the applicants.

2. That all legal and survey fees be payable by the applicants.

3. That municipal taxes be paid in full prior to the registration of the deed to the applicants.

4. That unless a registered 35R-Reference Plan of survey for the subject road allowance is filed in the Municipal Offices by October 1, 2009, this resolution will be considered null and void and a new Road Closing Application will be required.

5. That approval is deemed final when Council approves the appropriate Road Closure By-law.

6. That for purposes of administration, the applications from Mitchell Goldhar (1-3-051) and 2159670 Ontario Limited (1-3-052) are to be joined together.

Carried.

b. Report from the Clerk Re: Application to purchase a portion of the Original Shore Road Allowance, lying in front of Concession 3, Pt. Lot 6, BR1983 Part 4, BR1416 Part 1, Camel Lake, (Watt), WELLER, (2-1-022). A copy of the report is attached.

The Clerk highlighted the report and advised that there are encroachments situated on the shore road allowance requested to be purchased.

Resolution Number MSC-4-01/10/08

Management and Services Minutes – October 1, 2008 – Page #3

Mayor Pryke – Councillor Denyar: Be it resolved that the Management and Services Committee recommend to Township Council that tentative approval be given to the application by Shirley Weller (2-1-022) to purchase a portion of the Original Shore Road Allowance lying in front of Concession 3, Pt. Lot 6, BR1983 Part 4, BR1416 Part 1, Camel Lake, (Watt), subject to the following conditions:

1. That the rate of $0.30 per square foot be payable to the Township by the applicant.

2. That all legal and survey fees be payable by the applicant.

3. That municipal taxes be paid in full prior to the registration of the deed to the applicant.

5. That approval is deemed final when Council approves the appropriate Road Closure By-law.

Carried. c. Report from the Clerk Re: Request to purchase a portion of Original Shore Road allowance lying in front of Concession 20, Pt. Lot 13, Severn River, (Wood), MCCULLOUGH (8-15-047). A copy of the report is attached.

Resolution Number MSC-5-01/10/08

Councillor Wallace – Councillor Martin: Be it resolved that the Management and Services Committee recommend to Township Council that tentative approval be given to the application by Tyler and Laury McCullough (8-15- 047) to purchase a portion of the Original Shore Road Allowance lying in front of Concession 20, Pt. Lot 13, Severn River, (Wood), subject to the following conditions:

1. That the rate of $0.60 per square foot be payable to the Township by the applicants.

2. That all legal and survey fees be payable by the applicants.

3. That municipal taxes be paid in full prior to the registration of the deed to the applicants.

5. That approval is deemed final when Council approves the appropriate Road Closure By-law.

Management and Services Minutes – October 1, 2008 – Page #4

Carried.

d. Report from the Clerk Re: Request to purchase a portion of Original Shore Road Allowance lying in front of Concession 13, Pt. Lot 6, Plan M210, Lot 5, Nine Mile Lake, (Wood), CLIFFORD, (8-9-076). A copy of the report is attached.

The Clerk advised Committee that a deeming by-law is required as part of this application as the property is on a plan of subdivision. She noted there are encroachments on the shore road allowance requested to be purchased.

Resolution Number MSC-6-01/10/08

Councillor Denyar – Mayor Pryke: Be it resolved that the Management and Services Committee recommend to Township Council that tentative approval be given to the application by Lawrence Michael Clifford (8-9-076) to purchase a portion of the Original Shore Road Allowance lying in front of Concession 13, Pt. Lot 16, Plan M210, Lot 5, Nine Mile Lake, (Wood), subject to the following conditions:

1. That the rate of $0.60 per square foot be payable to the Township by the applicant.

2. That all legal and survey fees be payable by the applicant.

3. That municipal taxes be paid in full prior to the registration of the deed to the applicant.

5. That the applicant be required to apply for a Deeming By-law, if necessary, and pay all associated costs.

6. That approval is deemed final when Council approves the appropriate Road Closure By-law.

Carried.

8. Fire and Emergency Management

a. Minutes from the Township of Muskoka Lakes Fire Department Joint Operations / Training Meeting dated September 18, 2008. A copy of the minutes is attached.

The Fire Chief summarized the Joint Operations/Training minutes for Committee and answered questions regarding suppression efforts during fire investigations and the upcoming health and safety audit.

In response to Chair Grady’s inquiry, the Fire Chief advised that the Port Carling Fire Station should be complete by the end of 2008 or in early 2009. The Clerk indicated that the health and safety audit budgeted for in 2008 will take place the week of October 6, 2008. Chair Grady requested an update on the audit at a future Management and Services Committee meeting.

Management and Services Minutes – October 1, 2008 – Page #5

9. Roads and Infrastructure

a. Report from the Clerk Re: 2008 Trek to Bethlehem. A copy of the report is attached.

The Clerk advised Committee that this is an annual request. The Trek to Bethlehem will be held on December 6, 2008.

Resolution Number MSC-7-01/10/08

Councillor Martin – Councillor Wallace: Be it resolved that the Management and Services Committee recommend to Township Council that the Township of Muskoka Lakes has no objection to the request from George Woodward to hold the 2008 Trek to Bethlehem on Saturday, December 6, 2008. In conjunction with the event, the Township approves the following between the hours of 5:30 p.m. and 10:00 p.m.:

- The temporary closures of Victoria Street from Maple Avenue to Burgess Avenue, Burgess Avenue from Victoria Street to River Street and River Street from Burgess Avenue to Maple Avenue, and

- Permission to have selected streetlights turned off subject to Dawson Inc. providing the service.

Carried.

b. Report from the Public Works Superintendent Re: West Black Lake Road. A copy of the report is attached.

At the September 10, 2008 Management and Services Committee, the Public Works Superintendent was directed to research the Township’s maintenance history of West Black Lake Road and report back to Committee.

The Public Works Superintendent advised that there is no record of the Township providing service on the road beyond 500 feet (Part 5 on Plan 35R-17830) as indicated in a 1968 Township of Medora and Wood By-law. In 2000, as part of a severance, By-law 2000-103 was passed to accept Parts 5 and 6 on Plan 35R-17830 into the road system and to assume only Part 5 for maintenance.

Committee discussed the process required for the Township to assume a road for maintenance.

In response to Councillor Wallace’s inquiry, the Public Works Superintendent also provided Committee with an update on the Brackenrig Road Realignment project.

c. Report from the Public Works Superintendent Re: Bala Pedestrian Snow Clearing. A copy of the report is attached.

The Public Works Superintendent advised that only one tender was received for the Bala Pedestrian Snow Clearing contract. He recommended that the tender be awarded to Bedrock Landscapes of Bala in the amount of $19,000.00 per season plus G.S.T.

Management and Services Minutes – October 1, 2008 – Page #6

The snow clearing will take place on the east side of Muskoka 169 from the north entrance of Bala Falls Road to the post office. Committee discussed the snow removal requirements for the contract.

The Public Works Superintendent also provided an update on the Bala Streetscape project for Committee. He advised that the main work would be completed by Thanksgiving weekend. Some items such as plantings, line painting, and bench and garbage can placements would take place in the spring.

Resolution Number MSC-8-01/10/08

Mayor Pryke – Councillor Denyar: Be it resolved that the Management and Services Committee recommend to Township Council that the proposal received from Bedrock Landscapes of Bala, for the pedestrian snow clearing, in Bala, be accepted for the bid price of $19,000.00 per season plus G.S.T.

Carried.

10. New and Unfinished Business

11. Information Items

a. Health and Safety Committee Meeting minutes dated June 26, 2008. A copy of the minutes is attached.

b. Muskoka Lakes Public Library Board Meeting minutes dated May 5, 2008. A copy of the minutes is attached.

12. Committee in Closed Session

13. Adjournment

a. Consideration of a resolution to adjourn.

Resolution Number MSC-9-01/10/08

Council Martin – Councillor Wallace: Be it resolved that this meeting adjourn at 9:58 a.m. and the next regular meeting of the Management and Services Committee will be held on Wednesday, October 22, 2008 at 9:00 a.m. or at the call of the Chair in the Council Chambers, Municipal Office, Port Carling.

Carried.

______Chair M. Grady C. Mortimer, Clerk

THE CORPORATION OF THE TOWNSHIP OF MUSKOKA LAKES

MINUTES – MANAGEMENT AND SERVICES COMMITTEE MEETING Wednesday, October 22, 2008

A Regular Meeting of the Management and Services Committee was held on Wednesday, October 22, 2008, at 9:00 a.m., in the Council Chambers, Municipal Offices, Port Carling, Ontario.

Present: Officials Present:

Chair M. Grady W. Schmid - CAO C. Mortimer - Clerk Members: J. Stevens - Treasurer J. Sawkins - Fire Chief Councillor L. Denyar T. Guthrie - Administrative Assistant, Clerk’s Department Mayor Pryke Councillor S. Martin Councillor I. Wallace

1. Call to Order

a. The meeting was called to order by Chair Grady at 9:01 a.m.

2. Adoption of Agenda

a. Consideration of a resolution to adopt the agenda as amended.

Resolution Number MSC-1-22/10/08

Mayor Pryke – Councillor Denyar: Be it resolved that the Management and Services Committee agenda dated October 22, 2008 be adopted as amended to add items 10.a., Consideration of a resolution regarding the use of the Township’s Logo and 10.b., Report regarding the Muskoka Lakes Museum.

Carried.

3. Disclosure of Interest

a. None.

4. Adoption of Minutes

a. Consideration of a resolution to adopt the Management and Services Committee Meeting minutes held on October 1, 2008.

Management and Services Minutes – October 22, 2008 – Page #2

Resolution Number MSC-2-22/10/08

Mayor Pryke – Councillor Denyar: Be it resolved that the Management and Services Committee Meeting minutes held on October 1, 2008 be adopted.

Carried.

5. Delegations and Petitions

a. Samantha Hastings, Director of Policy and Programs at the District Municipality of Muskoka, attended the meeting at 9:03 a.m. Re: District Municipality of Muskoka Economic Strategy – Phase Two. A copy of the presentation and handouts from the meeting are attached.

Samantha Hastings presented information from the District’s Economic Strategy Phase Two report. There are opportunities for the District to take a leadership role to help develop a clear economic vision for Muskoka, to coordinate efforts to achieve collaboratively defined goals, and to “manage the tourism machine” in Muskoka.

Ms. Hastings indicated that the District of Muskoka has prepared three organizational structure options to achieve these goals. Option A would have the District expand its planning and economic development function. Option B suggested the creation of a separate non-profit economic and tourism development corporation and Option C suggested a “Council” model for economic and tourism development functions.

In response to Councillor Martin’s inquiry, Ms. Hastings advised that a budget has not yet been created for this project. The District requires more information and direction on the matter.

Mayor Pryke indicated that Options A or C may be preferred and recommended that goals and directions from area strategic plans could be the priorities of this potentially new economic and tourism development body. She also noted that the goals require deliverables.

Councillor Wallace suggested that the District examine the Kitchener Waterloo Region’s model as they have been very successful in economic and tourism development.

Councillor Grady advised that her concern with the models was the possible disconnect between the area municipalities and the District.

Ms. Hastings thanked Councillors for their input and suggestions. She advised that the District is holding an Open House on Thursday October 23, 2008 to obtain further input on the results of Phase Two. Ms. Hastings requested that if Councillors and staff had any further comments, that they be forwarded to her by November 14, 2008.

Management and Services Minutes – October 22, 2008 – Page #3

b. Tamsen Tillson, Coordinator, Arts Council of Muskoka, Krysia Bower, Volunteer, Arts Council of Muskoka and Gayle Dempsey, Artist, attended the meeting at 9:25 a.m. Re: Art Display – Municipal Office.

Krysia Bower made a presentation to Committee on the Arts Council of Muskoka and their Gallery Space Project. A copy of the presentation and handouts from the meeting are attached.

The Arts Council of Muskoka was created in 2002 as a non-profit organization to help enrich Muskoka through the arts. The Arts Council has a membership of over 150 artists and supporters.

Ms. Bower highlighted some of the projects that the Arts Council of Muskoka is involved with including the Muskoka Chair Event, Walking in My Mother’s Shoes, Kaleidoscope: Arts in Education and the Gallery Space Project.

The Gallery Space Project brings artists and venues in Muskoka together. Having the artists’ work on display in parts of the community helps raise awareness of the artist, enhances the venue and helps bring art to the general public where they may not otherwise be exposed to it. The Municipal Office is an excellent location for art to be displayed.

Committee discussed the details of the program and supported the idea of having the Township office be a venue for the Gallery Space Project. It was the consensus of Committee for the CAO to meet with the Arts Council of Muskoka to initiate this program. They will also discuss rental space and other display opportunities in Port Carling for the Arts Council of Muskoka.

6. Development Services

7. Finance and Administration

a. Report from the Clerk Re: Request to purchase a portion of an Original Road Allowance lying in Concession 13, Pt. Lots 11 and 12, (Watt), OLSEN, 2-21-028/034. A copy of the report is attached.

The Clerk advised that the applicant would like to merge the original road allowance, once conveyed, to his property to be eligible for Managed Forest designation. A deeming by-law will be required to merge the road allowance to the property as the properties are on a plan of subdivision.

Resolution Number MSC-3-22/10/08

Councillor Denyar – Councillor Martin: Be it resolved that the Management and Services Committee recommend to Township Council that tentative approval be given to the application by Edgar Olla Olsen (2-21-028/034) to purchase a portion of the Township Road Allowance lying in Concession 13, Pt. Lots 11 and 12, (Watt), subject to the following conditions:

Management and Services Minutes – October 22, 2008 – Page #4

1. That the rate of $5000.00 per acre be payable to the Township by the applicant.

2. That all legal and survey fees be payable by the applicant.

3. That municipal taxes be paid in full prior to the registration of the deed to the applicant.

4. That unless a registered 35R-Reference Plan of survey for the subject road allowance is filed in the Municipal Offices by October 22, 2009, this resolution will be considered null and void and a new Road Closing Application will be required.

5. That the applicant be required to apply for a Deeming By-Law, if necessary, and pay all associated costs.

6. That approval is deemed final when Council approves the appropriate Road Closure By-Law.

Carried. b. Report from the Clerk Re: Request to purchase a portion of the Original Shore Road Allowance lying in Concession 2, Pt. Lot 33, Brandy Lake, (Watt) MARTIN, 2-7-023. A copy of the report is attached.

The Clerk reviewed the report and confirmed for Councillor Martin that this property is accessed by a private right of way off of Brackenrig Road.

Resolution Number MSC-4-22/10/08

Councillor Denyar – Councillor Martin: Be it resolved that the Management and Services Committee recommend to Township Council that tentative approval be given to the application by Gloria and Ken Martin (2-7-023) to purchase a portion of the Original Shore Road Allowance lying in front of Concession 2, Pt. Lot 33, Brandy Lake, (Watt), subject to the following conditions:

1. That the rate of $0.60 per square foot be payable to the Township by the applicants.

2. That all legal and survey fees be payable by the applicants.

3. That municipal taxes be paid in full prior to the registration of the deed to the applicants.

5. That approval is deemed final when Council approves the appropriate Road Closure By-law.

Carried.

Management and Services Minutes – October 22, 2008 – Page #5 c. Report from the Clerk Re: Request to purchase a portion of Original Shore Road Allowance lying in front of Concession 7, Pt. Lot 17, Three Mile Lake, (Watt), MCBAY/DOWNER (2-17-086). A copy of the report is attached.

The Clerk indicated that applications were made for the purchase of the original shore road allowance as well as for a license agreement for the encroachment of a frame shed on a Township road allowance leading to water.

She advised that senior staff recommend the removal of the frame shed from the road allowance prior to the sale of the original shore road allowance. This would be preferred rather than entering into a license agreement for the encroachment as the road allowance leads to water.

Resolution Number MSC-5-22/10/08

Councillor Wallace – Councillor Martin: Be it resolved that the Management and Services Committee recommend to Township Council that tentative approval be given to the application by Victoria Lynn McBay (2-17-086) to purchase a portion of the Original Shore Road Allowance lying in front of Concession 7, Pt. Lot 17, Three Mile Lake, (Watt), subject to the following conditions:

1. That the rate of $0.60 per square foot be payable to the Township by the applicant.

2. That all legal and survey fees be payable by the applicant.

3. That municipal taxes be paid in full prior to the registration of the deed to the applicant.

5. That the frame shed encroaching on the abutting Township Road Allowance, leading to water, be removed by the applicant prior to the transfer of the Original Shore Road Allowance.

6. That approval is deemed final when Council approves the appropriate Road Closure By-Law.

Carried.

The Clerk commented that the property is not a building lot due to insufficient lot area.

Management and Services Minutes – October 22, 2008 – Page #6

Resolution Number MSC-6-22/10/08

Councillor Martin – Councillor Wallace: Be it resolved that the Management and Services Committee recommend to Township Council that the Township of Muskoka Lakes enter into a license agreement with Victoria Lynn McBay (2-17-086) for the encroachment of a frame shed situated on the Township Road Allowance lying in Concession 7, Pt. Lot 17, Three Mile lake (Watt).

Defeated.

d. Report from the Clerk Re: Application to enter into a new license agreement for the existing encroachment of a waterline situated under a Township Road Allowance (known as Milford Bay Road) lying in Lot 26, Concession 10, designated as Part 2 on 35R-15757, (Monck), MCLENNAN/SMITH (9-11-024). A copy of the report is attached.

The Clerk advised that the license agreement application was submitted by the property owners to take over the terms and conditions of an existing agreement for a waterline beneath Milford Bay Road.

Resolution Number MSC-7-22/10/08

Councillor Martin – Councillor Wallace: Be it resolved that the Management and Services Committee recommend to Township Council that tentative approval be granted for a License Agreement between Amanda Smith and Jason Wade McLennan (9-11-024) and the Township of Muskoka Lakes for the encroachment of a waterline situated beneath a Township Road Allowance (known as Milford Bay Road), lying in Lot 26, Concession 10, described as Part 2 on 35R-15757, (Monck), subject to the following conditions:

1. That the applicants agree to the terms of the Municipality’s standard License Agreement.

2. That all legal fees be the responsibility of the applicants.

3. That the License Agreement be non-transferable and have an annual fee of $100.00 per annum for the year 2008, and $150.00 for the years 2009, 2010, 2011, 2012 and 2013.

4. That the license agreement terminates on July 25, 2014.

5. That approval is deemed final when Council approves the appropriate By- Law and License Agreement.

Carried. e. Report from the Clerk Re: Bill C-568 An Act to Amend the Motor Vehicles Safety Act. A copy of the report is attached.

Mayor Pryke advised that she requested this resolution be considered by Committee.

Management and Services Minutes – October 22, 2008 – Page #7

Resolution Number MSC-8-22/10/08

Councillor Wallace – Mayor Pryke: Be it resolved that the Management and Services Committee recommend to Township Council that the Township of Muskoka Lakes support Private Members’ Bill C-568, An Act to amend the Motor Vehicle Safety Act (speed limiters).

Defeated.

(Note: Resolution MSC-8-22/10/08 was defeated at the November 11, 2008 Council meeting.)

f. Report from the Treasurer Re: 2008 YTD September Actual vs. Budget Variance Report. A copy of the report is attached.

The Treasurer reviewed the operating and capital budgets for Committee and advised that the 2008 budget is tracking as per expectations. She detailed the variance report including line items with a percentage use over 80% that require tracking.

The Treasurer and other members of Senior Management answered questions regarding the budget. Committee discussed items such as weather events, firefighter compliment, emergency service incidents and the current economy that can impact the annual budget.

The Treasurer was directed to investigate the costs incurred for water at the Port Carling cemetery. She also advised that she will prepare a capital project review report for Council at year end.

Mayor Pryke noted that the coast guard property has been removed from the District of Muskoka’s capital forecast therefore this item should be examined by the Township.

The CAO advised that the Manager of Parks, Recreation and Facilities will present a community centre analysis report at an upcoming Committee meeting.

Mayor Pryke recommended a Special Council meeting be held in November to examine the Township Strategic Plan prior to budget deliberations.

8. Fire and Emergency Management

9. Roads and Infrastructure

a. Report from the Public Works Superintendent Re: Muskoka Road 25 By-Pass. A copy of the report is attached.

The CAO advised that once the Brackenrig Road (Muskoka Road 25) by-pass is complete, the Township will take ownership of the portion of Brackenrig Road by- passed. This segment of road needs to be named and have changes made regarding 911 signage and numbering.

Management and Services Minutes – October 22, 2008 – Page #8

The attached correspondence was received from Charlene Wright, who resides on Brackenrig Road. She suggested the name “Boyce” because of the Boyce Family history in the area.

Resolution Number MSC-9-22/10/08

Mayor Pryke – Councillor Wallace: Be it resolved that the Management and Services Committee recommend to Township Council that the portion of Muskoka Road 25 (Brackenrig Road) to be by-passed and downloaded to the Township of Muskoka Lakes be renamed Boyce Crescent.

Defeated.

Committee discussed potential road names and recommended that the names Whittemore and Boyce be considered. Staff was directed to circulated these suggestions to the residents in the area of the by-pass for comment.

10. New and Unfinished Business

a. Verbal Report from the CAO Re: Resolution regarding the use of the Township’s Logo.

The CAO advised that a request has been made by Skylar Canada to use the Township’s logo on three caricature maps being developed for the area.

Mayor Pryke requested that the Township’s road map be printed on the reverse side of the maps.

Resolution Number MSC-10-22/10/08

Councillor Denyar – Councillor Wallace: Be it resolved that the Management and Services Committee recommend to Township Council that the Township of Muskoka Lakes has no objection to the use of the Township’s Logo in the production of Community Caricature maps of the local area.

Carried.

Committee discussed signage that has recently been placed along Highway 169 that are available for rent. Staff was directed to investigate the matter and report back to Committee.

b. Report from the CAO Re: Muskoka Lakes Museum license of occupation agreement. A copy of the report is attached.

The CAO advised that the license of occupation agreement between the Township of Muskoka Lakes and the Muskoka Lakes Museum for rental space at the Duke House will terminate at the end of October.

The museum has requested to renew the agreement for the period of November 1, 2008 to October 31, 2009 with the same conditions as the previous agreement.

Management and Services Minutes – October 22, 2008 – Page #9

Resolution Number MSC-11-22/10/08

Mayor Pryke – Councillor Denyar: Be it resolved that the Management and Services Committee recommend to Township Council that the License of Occupation between the Muskoka Lakes Museum and the Township of Muskoka Lakes for the use of 125 square feet of office space in the Duke House be renewed for the period of November 1, 2008 to October 31, 2009, at a rate of $150.00 per month, plus GST.

Carried.

11. Information Items

a. Muskoka Lakes Public Library Board Meeting minutes dated June 2, 2008. A copy of the minutes is attached.

12. Committee in Closed Session

13. Adjournment

a. Consideration of a resolution to adjourn.

Resolution Number MSC-12-22/10/08

Mayor Pryke – Councillor Denyar: Be it resolved that this meeting adjourn at 12:03 p.m. and the next regular meeting of the Management and Services Committee will be held on Wednesday, November 12, 2008 at 9:00 a.m. or at the call of the Chair in the Council Chambers, Municipal Office, Port Carling.

Carried.

______Chair M. Grady C. Mortimer, Clerk

THE CORPORATION OF THE TOWNSHIP OF MUSKOKA LAKES

MINUTES – MANAGEMENT AND SERVICES COMMITTEE MEETING Wednesday, November 12, 2008

A Regular Meeting of the Management and Services Committee was held on Wednesday, November 12, 2008, at 9:00 a.m., in the Council Chambers, Municipal Offices, Port Carling, Ontario.

Present: Officials Present:

Chair M. Grady W. Schmid - CAO C. Mortimer - Clerk Members: J. Sawkins - Fire Chief W. Oliver - IT Coordinator, Clerk’s Department Councillor L. Denyar Mayor Pryke Councillor S. Martin Councillor I. Wallace

1. Call to Order

a. The meeting was called to order by Chair Grady at 9:00 a.m.

2. Adoption of Agenda

a. Consideration of a resolution to adopt the agenda as amended.

Resolution Number MSC-1-12/11/08

Mayor Pryke – Councillor Denyar: Be it resolved that the Management and Services Committee agenda dated November 12, 2008 be adopted as amended to add item 10.a. Discussion regarding Port Carling Streetscape.

Carried.

3. Disclosure of Interest

a. None.

4. Adoption of Minutes

a. Consideration of a resolution to adopt the Management and Services Committee Meeting minutes held on October 22, 2008.

Management and Services Minutes – November 12, 2008 – Page #2

Resolution Number MSC-2-12/11/08

Councillor Wallace – Councillor Martin: Be it resolved that the Management and Services Committee Meeting minutes held on October 22, 2008 be adopted.

Carried.

5. Delegations and Petitions

a. Heather Fraser attended at 9:00 a.m. Re: 2008 Duke House Operations. A copy of the presentation and handouts from the meeting are attached.

Heather Fraser reviewed the six goals that were achieved by staff at the Visitor Information Centre. The Visitor Centre was open for 131 days in the 2008 season and had 2837 visitors. This has increased from 2007 where it was open for 74 days and received 922 visitors. Committee congratulated Ms. Fraser on her presentation and the work accomplished at the Visitor Information Centre in 2008.

6. Development Services

a. Report from the CAO Re: Full Time By-Law Officer, Job Description.

The CAO reviewed the report and job description for the full time position. Committee suggested various word changes to the job description. The Clerk confirmed that there are a number of by-laws that need to be reviewed and updated as part of the position. Committee agreed to investigate the implementation of a “Clean Yard” by- law.

Resolution Number MSC-3-12/11/08

Councillor Denyar – Mayor Pryke: Be it resolved that the Management and Services Committee recommend to Council, the approval of the Job Description for the full time By-Law Control Officer, and that the job description be submitted for “job evaluation” in accordance with pay equity and related requirements.

Carried.

7. Finance and Administration

a. Report from the Clerk Re: Application to purchase a portion of the Original Road Allowance lying between Lots 20 and 21, Concession 9, (Medora), CAPUTO (4-13- 025). A copy of the report is attached.

Resolution Number MSC-4-12/11/08

Councillor Martin – Councillor Wallace: Be it resolved that the Management and Services Committee recommend to Township Council that the Original Road Allowance lying between Lots 20 and 21, Concession 9, (Monck), requested for purchase by Marie Juliet Caputo be retained by the Township of Muskoka Lakes.

Management and Services Minutes – November 12, 2008 – Page #3

AND FURTHER THAT Ms. Caputo be directed to apply for a license agreement to legalize the encroachment of a one storey frame dwelling and well.

Carried.

Committee requested that additional information regarding the well encroachment be brought forward when the license agreement application is presented. b. Report from the Clerk Re: Application to enter into a license agreement for the encroachment of a septic bed on a Original Road Allowance leading to water lying between Concessions E and F, Pt. Lot 31, Lake Muskoka, (Medora), CHEN/MERRICKS, 4-21-055. A copy of the report is attached.

Resolution Number MSC-5-12/11/08

Councillor Denyar – Mayor Pryke: Be it resolved that the Management and Services Committee recommend to Township Council that tentative approval be granted for a License Agreement between Bonnie Chen and Andrew Ward Merricks and the Township of Muskoka Lakes for the encroachment of a septic bed situated on an Original Road Allowance leading to water, lying between Concessions E and F, Pt. Lot 31, (Medora), subject to the following conditions:

1. That the applicants agree to the terms of the Municipality’s standard License Agreement.

2. That all legal and survey fees be the responsibility of the applicants.

3. That the License Agreement be non-transferable and have an annual fee of $500.00 per annum for the years 2009, 2010, 2011, 2012 and 2013.

4. That the license agreement terminates on December 31, 2013.

5. That unless a registered 35R-Reference Plan of survey for the subject license agreement is filed in the Municipal Offices by November 12, 2009, this resolution will be considered null and void, and the encroachment will have to be removed from the Original Road Allowance at the applicants’ expense.

6. That the encroachment be removed from the Original Road Allowance, at the owner’s expense, upon expiry of the license agreement or if the septic bed fails before the end of the term and that the land be returned to its natural state.

7. That approval is deemed final when Council approves the appropriate By-law and License Agreement.

Carried. c. Report from the Clerk Re: Health and Safety Committee Appointment. A copy of the report is attached.

Management and Services Minutes – November 12, 2008 – Page #4

Resolution Number MSC-6-12/11/08

Councillor Wallace – Councillor Martin: Be it resolved that the Management and Services Committee recommend to Township Council that Steve Strand and Winston Gonneau be appointed as Non Management Union Member and Non Management Fire Department Member, respectively, on the Township’s Joint Health and Safety Committee to fill the vacancies.

Carried.

d. Report from the Clerk Re: Renewals of Expired License Agreements. A copy of the report is attached.

Resolution Number MSC-7-12/11/08

Councillor Denyar – Mayor Pryke: Be it resolved that the Management and Services Committee recommend to Township Council that tentative approval be granted for renewals for the following License Agreements:

Encroachment of a frame cottage situated on an Original Road Allowance leading to water lying between Lots 5 and 6, Concession 7, Three Mile Lake (Watt), CLARKE, 2-14-008.

Encroachment of a tile bed situated on a Township Road Allowance (Known as Old Bala Road), lying in Pt. Lot 27, Concession 8, (Wood), KAPOOR, 6-9- 026

Encroachment of a frame boathouse on an Original Shore Road Allowance lying in Pt. Lot 26, Concession 14, Lake Rosseau, (Watt), Island “U” Holdings, 2-27-011

AND FURTHER THAT each license agreement be subject to the following conditions:

1. That the applicants agree to the terms of the Municipality’s standard License Agreement.

2. That all legal and survey fees be the responsibility of the applicants.

3. That the license agreements be for 20 years each with a yearly fee of $500.00 per year for the first five years and determined thereafter by Council and be non-transferable.

4. That unless copies of registered 35R-Reference Plans of Survey for the subject license agreements are filed in the Municipal Offices by November 12, 2009, the approval for the license agreement will be considered null and void, and the encroachments must be removed from the Township property at the applicants’ expense.

5. That approval is deemed final when Council approves the appropriate By-laws and License Agreements.

Carried. e. Report from the CAO Re: Amendment to Human Resources Policy, C-HR-02, Personnel Administration. A copy of the report is attached.

Management and Services Minutes – November 12, 2008 – Page #5

Resolution Number MSC-8-12/11/08

Councillor Martin – Councillor Wallace: Be it resolved that the Management and Services Committee recommend to Township Council that Item 1. of Human Resources Policy C-HR-02, be amended to read as follows:

“Policy:

1. Salary and Wage Allocation is the annual approved total of the Wage and Salary Accounts for all programs and activities within the Township for both the unionized and non-unionized personnel. It addresses the management of present personnel costs and shall be established in the Township’s budget estimates including annual adjustments, salary and wage progressions through Job Class, vacancies, hiring costs, severance payments, overtime and any salary awards. Unless otherwise adjusted by Township Council, the annual salary adjustment for non-unionized staff shall be equal to the January, Annual Cost of Living Index, as established by Statistics Canada for the Province of Ontario, reflecting the prior year’s rate of inflation, The cost of living index shall be reflected in the first possible pay-period after the Annual Rate of Inflation has been established.”

Carried.

8. Fire and Emergency Management

a. Report from the Fire Chief Re: 3rd Quarter report of Fire Department Activities. A copy of the report is attached.

Chief Sawkins reviewed the quarterly report and answered questions for Committee members.

b. Report from the Fire Chief Re: Status of Propane Facilities within the Township of Muskoka Lakes. A copy of the report is attached.

Chief Sawkins reported to Committee on the propane facilities located in the Township of Muskoka Lakes. The December Emergency Response Committee meeting will include training for this situation. Chief Sawkins reported that both facilities within the Township were very safety conscious and willing to address any concerns raised by the residents of the area.

c. Report from the CAO Re: Sale of Surplus Lands, Old Walker’s Point Fire Hall. A copy of the report is attached.

Resolution Number MSC-9-12/11/08

Councillor Wallace – Councillor Martin: Be it resolved that the Management and Services Committee recommend to Township Council that the Township of Muskoka Lakes declares the following Township owned real property to be surplus:

That Part of Lot 9, Concession 3, in the former Township of (Wood), now in the Township of Muskoka Lakes, and designated as Part 1 on Plan of Survey 35R-2701, on deposit in the Land Registry Office at Bracebridge.

Management and Services Minutes – November 12, 2008 – Page #6

And further the Clerk is hereby instructed to dispose of the said property, by inviting public tenders for the purchase of the property, with a minimum accepted bid price, to be established by Council.

Carried.

9. Roads and Infrastructure

a. Report from the CAO Re: Effect of Inflation on the Public Works Roads and Equipment Capital Budget. A copy of the report is attached.

The CAO congratulated Councillors on the establishment of benchmark funding for the Public Works Capital Program. This has been an effective tool to keep pace with annual inflationary increases.

10. New and Unfinished Business

a. Port Carling Streetscape

The CAO reviewed the concept drawings of Maple Street, Joseph Street and Medora Street as presented in the Council report dated November 11, 2008 entitled Building Canada Fund. Committee showed interest in the proposed vertical poured wall with a granite face to replace the concrete slopes in the area from Maple Street to Ferndale Road.

11. Information Items

12. Committee in Closed Session

13. Adjournment

a. Consideration of a resolution to adjourn at 11:35 a.m.

Resolution Number MSC-10-12/11/08

Mayor Pryke – Councillor Denyar: Be it resolved that this meeting adjourn at 11:35 a.m. and the next regular meeting of the Management and Services Committee will be held on Wednesday, December 3, 2008 at 9:00 a.m. or at the call of the Chair in the Council Chambers, Municipal Office, Port Carling.

Carried.

______Chair M. Grady C. Mortimer, Clerk

THE CORPORATION OF THE TOWNSHIP OF MUSKOKA LAKES

MINUTES – MANAGEMENT AND SERVICES COMMITTEE MEETING Wednesday, December 3, 2008

A Regular Meeting of the Management and Services Committee was held on Wednesday, December 3, 2008, at 9:00 a.m., in the Council Chambers, Municipal Offices, Port Carling, Ontario.

Present: Officials Present:

Chair M. Grady W. Schmid - CAO C. Mortimer - Clerk Members: T. Guthrie - Administrative Assistant, Clerk’s Department J. Stevens - Treasurer Councillor L. Denyar L. Troup - Public Works Superintendent Councillor I. Wallace Councillor Vice Chair S. Martin

1. Call to Order

a. The meeting was called to order by Chair Grady at 9:04 a.m.

2. Adoption of Agenda

a. Consideration of a resolution to adopt the agenda.

Resolution Number MSC-1-03/12/08

Councillor Martin – Councillor Wallace: Be it resolved that the Management and Services Committee agenda dated December 3, 2008 be adopted.

Carried.

3. Disclosure of Interest

a. None.

4. Adoption of Minutes

a. Consideration of a resolution to adopt the Management and Services Committee Meeting minutes held on November 12, 2008.

In reference to Item 5.a. of the minutes, the CAO confirmed that he would write a letter of thanks to Heather Fraser, Tourist Information Clerk at the Visitor Information Centre.

Management and Services Minutes – December 3, 2008 – Page #2

Resolution Number MSC-2-03/12/08

Councillor Denyar – Councillor Wallace: Be it resolved that the Management and Services Committee Meeting minutes held on November 12, 2008 be adopted.

Carried.

5. Delegations and Petitions

a. Bill Van Ryn, C.C. Tatham and Associates attended at 10:05 a.m. Re: Beaumaris Dock Study and Sandor Drive Boat Launch Preliminary Findings. Copies of the presentations are attached.

The Public Works Superintendent advised that C.C. Tatham and Associates were obtained to determine the feasibility of creating a second boat launch on the Moon River and conduct an inspection of the Beaumaris Dock.

Mr. Van Ryn presented the Sandor Drive Boat Launch feasibility study results. He advised that the existing site on River Street is not large enough for an expansion to meet the demands for access on the river. The Township owns property on Moore Bay (Roll #7-1-048), off Sandor Drive. Mr. Van Ryn indicated that the site has potential for creating a boat launch, dock and parking area similar to the Appian Way Dock Site.

Committee discussed water levels on the Moon River, costs associated with the project, fish habitat, dredging, nature of work to be carried out and government agency requirements.

Mr. Van Ryn advised that the next step would be to contact the Ministry of Natural Resources, Department of Fisheries and Oceans and Transport Canada for approvals prior to budget approval and tendering the project.

Mr. Van Ryn also presented results on CC Tatham and Associates’ study of the integrity of the Beaumaris Dock. Galcon Marine Limited completed an underwater inspection of the dock in August 2008. He advised that the dock has solid crib work beneath it, was built in sections and is constructed of thick concrete. The original construction is thought to be from the 1920s.

Mr. Van Ryn confirmed that the Beaumaris Dock is structurally sound, is adequate for use and no load monitoring is required at this time. He indicated that there are a few remedial repairs necessary. He recommended monitoring the docks level in the spring and fall for the next few years and carry out an inspection every two years to monitor the differential settlement between sections of the dock.

It was the consensus of Committee that Mr. Van Ryn and the Public Works Superintendent contact the different government agencies to obtain preliminary comments regarding the Sandor Drive project.

The Public Works Superintendent advised he would report back during budget discussions on a monitoring program for the Beaumaris Dock and the Sandor Drive boat launch project.

Management and Services Minutes – December 3, 2008 – Page #3

At the CAO’s request, Mr. Van Ryn provided Council with an update on the Bala Multi-Use Bridge. He advised that C.C. Tatham and Associates is currently working on the options for locating the footings for the bridge. They are currently preparing a draft report for the project.

6. Development Services

7. Finance and Administration

a. Report from the Clerk Re: Applications for renewal of expired License Agreements. A copy of the report is attached.

Resolution Number MSC-3-03/12/08

Councillor Martin – Councillor Wallace: Be it resolved that the Management and Services Committee recommend to Township Council that tentative approval be granted for renewals for the following License Agreements:

Encroachment of a septic system and dock situated on a Township Road Allowance leading to water (known as Ramsden Road) lying in Lot 9, Concession 5, Lake Muskoka (Wood), ADAMS, 8-8-038.

Encroachment of a septic system and wooden retaining wall situated on a Township Road Allowance (known as Juddhaven Road), lying in Lot 33, Concession 13, (Medora), BROUGH, 4-16-012.

Encroachment of a well on a Township Road Allowance (known as Echo Beach Road), lying in Concession 8, Lot 10, (Watt), CANTIN/DEVOST, 2-15- 027

AND FURTHER THAT each license agreement be subject to the following conditions:

1. That the applicants agree to the terms of the Municipality’s standard License Agreement.

2. That all legal and survey fees be the responsibility of the applicants.

3. That the license agreements be for the terms, fees and conditions as per the staff report dated December 3, 2008 and be non- transferable.

4. That unless copies of registered 35R-Reference Plans of Survey for the subject license agreements are filed in the Municipal Offices by December 3, 2009, the approval for the license agreement will be considered null and void, and the encroachments must be removed from the Township property at the applicants’ expense.

5. That approval is deemed final when Council approves the appropriate By-laws and License Agreements.

Carried.

Management and Services Minutes – December 3, 2008 – Page #4

b. Report from the Clerk Re: Report from the Clerk Re: Applications for New License Agreements. A copy of the report is attached.

Committee discussed delegating powers to the Clerk for approving license agreement applications and original shore road allowance applications. The Clerk advised that staff would investigate the matter.

Resolution Number MSC-4-03/12/08

Councillor Denyar – Councillor Wallace: Be it resolved that the Management and Services Committee recommend to Township Council that tentative approval be granted for the following License Agreements:

Encroachment of a dock situated on an Original Shore Road Allowance lying in Lot 26, Concession 9, Lake Muskoka (Monck), BEESON, 9-10-006

Encroachment of a drilled well, covered boat slip and wood retaining wall situated on a Township Property (known as Block “B” on Plan M-368) lying in Lot 16, Concession C, (Medora), JANISCHEVSKY, 6-18-089

Encroachment of a boathouse and dock situated on an Original Shore Road Allowance lying in front of an Original Road Allowance leading to water lying in Concession 9, Lot 30, Lake Rosseau, (Windermere), SCHIPPER, 3-2-081

Encroachment of a frame garage situated on a Township Road Allowance (known as Segwun Place Drive), lying in Concession 12, Lot 35, (Medora), SUGAR SHACK HOLDINGS INC, 4-17-115

AND FURTHER THAT each license agreement be subject to the following conditions:

1. That the applicants agree to the terms of the Municipality’s standard License Agreement.

2. That all legal and survey fees be the responsibility of the applicants.

3. That the license agreements each be for a term of 20 years at a rate of $500.00 per year for the first five years and be determined thereafter by Council and be non-transferable.

5. That approval is deemed final when Council approves the appropriate By-laws and License Agreements.

Carried.

Management and Services Minutes – December 3, 2008 – Page #5 c. Report from the Clerk Re: Application to enter into a new License Agreement for the encroachment of a septic system situated on a Township Road Allowance leading to water lying in Concession 8, Lot 17, Lake Joseph, (Medora), IRWIN, 4-11-065. A copy of the report is attached.

In response to Councillor Martin’s inquiry, the Clerk confirmed that a condition of the standard license agreement is the requirement to remove encroachments from Township property upon termination of the license agreement.

Resolution Number MSC-5-03/12/08

Councillor Wallace – Councillor Martin: Be it resolved that the Management and Services Committee recommend to Township Council that tentative approval be granted for a License Agreement between Susan Elizabeth Irwin (4-11-065) and the Township of Muskoka Lakes for the encroachment of a septic bed situated on a Township Road Allowance leading to water, lying in Concession 8, Lot 17, (Medora), subject to the following conditions:

1. That the applicant agrees to the terms of the Municipality’s standard License Agreement.

2. That all legal and survey fees be the responsibility of the applicant.

3. That the License Agreement be non-transferable and have an annual fee of $500.00 per annum for the years 2009, 2010, 2011, 2012 and 2013.

4. That the license agreement terminate on December 31, 2013.

5. That unless a registered 35R-Reference Plan of survey for the subject license agreement is filed in the Municipal Offices by December 3, 2009, this resolution will be considered null and void, and the encroachment will have to be removed from the Township Road Allowance at the applicant’s expense.

6. That the encroachment be removed from the Township Road Allowance, at the owner’s expense, upon expiry of the license agreement and that the land be returned to its natural state.

7. That approval is deemed final when Council approves the appropriate By-law and License Agreement.

Carried. d. Report from the Clerk Re: Declaration of Surplus Lands – Pirotta (8-12-011), Kipfer (6-18-035) and Barless (8-10-075). A copy of the report is attached.

The Clerk advised that the road closing by-laws for Pirotta, Kipfer and Barless will be considered at the January 13, 2008 Council meeting. As per Township Policy, the land must be declared surplus first.

Resolution Number MSC-6-03/12/08

Councillor Wallace – Councillor Denyar: Be it resolved that the Management and Services Committee recommend to Township Council that the Township of Muskoka Lakes declares the following Township owned land to be surplus:

Management and Services Minutes – December 3, 2008 – Page #6

The Original Shore Road Allowance lying in front of Concession 14, Pt. Lot 14, Nine Mile Lake, (Wood), designated as Part 1 on Plan 35R-21988, Pirotta, 8-12-011;

The portion of Township Road Allowance lying in Concession E, Pt. Lot 16, (Medora), designated as Part 1 on Plan 35R-22167, Kipfer, 6-18-035;

The Original Shore Road Allowance lying in front of Lot 20, Concession 13, (Wood), designated as Part 1 Plan 35R-22213, Barless, 8-10-075;

And further that the Clerk is hereby instructed to dispose of the said property pursuant to Section 9 of the Municipal Act, 2001.

Carried.

e. Report from the Treasurer Re: Tangible Capital Assets implementation update. A copy of the report is attached.

The Treasurer provided an update for Committee on the Tangible Capital Assets program being completed by the Township to meet the requirements of the Public Sector Accounting Board. She advised that the inventory of assets is virtually complete and the next step is valuation of the assets.

The Township is able to use invoices to determine values for items, if available. Also, the Township carried out a risk assessment of assets in 2008 with the insurance company, and are able to use insurance values as replacement costs for the new accounting method.

The Treasurer advised that she is developing a work plan for the Township as well as a new accounting policy related to Tangible Capital Asset Accounting procedures.

Council discussed depreciation methods for tangible capital asset accounting, assigning stock numbers to assets, future requirements for the accounting method, and capital asset financial documentation.

8. Fire and Emergency Management

9. Roads and Infrastructure

a. Report from the Clerk Re: 2009 Port Carling Winterfest – Temporary Road Closure. A copy of the report is attached.

The Clerk advised that the Winterfest organizers have requested a temporary road closure of Bailey Street from Joseph Street to the entrance of the Port Carling Arena parking lot.

Resolution Number MSC-7-03/12/08 Councillor Martin – Councillor Denyar: Be it resolved that the Management and Services Committee recommend to Township Council that a by-law be given three readings at the January 13, 2009 Council meeting for the temporary closure of a portion of Bailey Street from 10:00 a.m. to 4:00 p.m. on Saturday, February 7, 2009.

Carried. b. Report from the Public Works Superintendent Re: Muskoka Road 25 Bypass / Municipal Road Renaming. A copy of the report is attached.

Management and Services Minutes – December 3, 2008 – Page #7

The Public Works Superintendent advised that 19 property owners in the area of the Muskoka Road 25 Bypass were notified of the proposed road name for that segment of Brackenrig Road being downloaded to the Township from the District of Muskoka. No objections were received by the Township to the name “Boyce”.

After a lengthy discussion, Committee agreed to the name “Boyce Road” and passed the following resolution.

Resolution Number MSC-8-03/12/08

Councillor Martin – Councillor Denyar: Be it resolved that the Management and Services Committee recommend to Township Council that portion of Muskoka Road #25 to be downloaded to the Township of Muskoka Lakes be named as “Boyce Road” and that the civic addressing be amended to reflect this change.

Carried.

10. New and Unfinished Business

11. Information Items

b. Muskoka Lakes Public Library Board Meeting Minutes dated September 8, 2008.

c. Muskoka Lakes Public Library Board Special Meeting Minutes dated September 18, 2008.

12. Committee in Closed Session

13. Adjournment

a. Consideration of a resolution to adjourn at 11:07 a.m.

Resolution Number MSC-9-03/12/08

Councillor Martin – Councillor Wallace: Be it resolved that this meeting adjourn at 11:07 a.m. and the next regular meeting of the Committee of the Whole will be held on Wednesday, January 14, 2009 at 9:00 a.m. or at the call of the Chair in the Council Chambers, Municipal Office, Port Carling.

Carried.

______Chair M. Grady C. Mortimer, Clerk