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Contents
Welcome to Boston ‘04! / Host Committee ...... 2
Program Committee List ...... 3
General Information ...... 4
Attention First-Timers and New Members! ...... 5
And If You’re a Student ...... 6
Program Changes ...... 6
Special Events ...... 7
SAA Annual Business Meeting ...... 8
Other Scheduled Events ...... 11
SAA Awards Ceremony ...... 13
Graduate Student Poster Presentations ...... 14
International Archives & Information Technology Exposition ...... 17
Exhibit Hall Map ...... 24
Exhibitors by Booth Number ...... 25
“Office Hours” in the Exhibit Hall ...... 27
About SAA / Staff List ...... 28
Repository Open Houses ...... 29
Schedule-At-A-Glance ...... 31
Hotel Maps ...... 40
Thank You to SAA’s 2004 Sponsors ...... Cover 4
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Gregor Trinkaus-Randall 2004 Host Committee Chair Thanks to the 2004 Welcome to Massachusetts Board of Library Commissioners Program Committee! Paul Bergeron Boston’04 Nashua, New Hampshire City Hall The outstanding program for Boston 2004 was put Jessica Branco ! together by a dynamic team of SAA member-volunteers. Tufts University Please be sure to thank your colleagues as you run AA’s 2004 Host Committee is delighted that you’ve chosen to attend the Annual Meeting in our Bridget Carr into them during the meeting: favorite city! Committee members have worked hard to provide you with a variety of tours, open Boston Symphony Orchestra Mark A Greene, Co-Chair Lorna Condon houses, and receptions to enhance your conference learning experience, and with lots of good American Heritage Center, University of Wyoming S Historic New England information on the SAA Web site to help you plan your touring and dining activities. If you haven’t Christine Weideman, Co-Chair Stephen Dalton made all your plans in advance, be sure to stop by the Host Committee Desk on the hotel mezzanine Yale University Library Northeast Document for even more ideas! Conservation Center Jeannette Bastian Simmons College Boston is known as “America’s Walking City” as well as the “Athens of America.” (Some have even Donna Longo DiMichele Rhode Island Office of Library called it the “Center of the Universe.”) No matter how you approach the city and its neighboring Bryan Corbett and Information Services University of Alberta Archives communities, Boston offers a plethora of opportunities for education and relaxation. Not far from the Sean Fisher Park Plaza are the Museum of Fine Arts, the Isabella Stewart Gardner Museum, the Boston Common, Tamar Evangelestia-Dougherty Massachusetts Department of Conservation Rare Book and Manuscript Library, Columbia University the Freedom Trail, the Old North Church, the Bostonian Society (housed in the Old State House), and Recreation Aimee Felker and numerous other sites of interest. Tamar Granovsky NARA / NWML Massachusetts Institute of Technology On Tuesday and Wednesday, there will be a variety of full- and half-day tours. These tours were Julie Graham Robert Johnson-Lally Arts Library - Special Collections, UCLA designed with archivists in mind, and they focus on the historical and picturesque character of Archdiocese of Boston New England. Among the offerings are trips to historic and maritime Salem; historic and literary Suzanne Kriegsman Herb Hartsook Lexington and Concord; the Northeast Document Conservation Center and the American Textile Harvard University South Caroliniana Library, University of South Carolina History Museum, located in the Merrimack Valley; the Adams Family historic site; and the John F. Joan Krizack Joan Krizack Kennedy Library and Museum. In addition, you may enjoy a boat tour of the Charles River Basin Northeastern University Northeastern University or a walking tour of Beacon Hill. Brenda Lawson Donna McCrea Massachusetts Historical Society Mansfield Library, University of Montana Evening events will give you a chance to enjoy the city as you meet up with SAA colleagues. Ben Primer Thursday evening’s opening reception at the Children’s Museum on the waterfront will surely bring Michelle Light Northeastern University Princeton University Library out the “kid” in each of us. On Friday evening, we’ll enjoy the Exhibit Hall Happy Hour, followed Maureen Melton Bruce Stark by the SAA Awards Ceremony (a wonderful chance to honor our colleagues and friends), and capped Museum of Fine Arts, Boston Connecticut State Library off with Leith Johnson’s very entertaining “Archives in the Movies.” And on Saturday evening, what Aimée Primeaux Sharron Uhler better way to celebrate the close of Boston 2004 than with a visit to Fenway Park, MLB’s oldest Simmons College American Academy of Family Physicians Foundation ballpark, where we’ll have a great view of “The Green Monster” from the .406 Club, along with Mark Savolis Beth Kaplan (ex officio) rock ‘n roll and ballpark cuisine. College of the Holy Cross 2005 Program Committee Co-Chair Charles Babbage Institute, University of Minnesota Boston and its environs have far more to offer than one can easily take in during the conference. Elizabeth Slomba University of New Hampshire The Host Committee looks forward to helping you discover new ways to enjoy our city. Stop by the Park Kathy Marquis (ex officio) 2005 Program Committee Co-Chair Plaza mezzanine for answers to your questions, directions to your destinations, and lots of restaurant Leah Weisse WGBH Albany County Public Library, Laramie, Wyoming options. We hope that you have a wonderful learning experience, and that you enjoy your stay.
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Attention First-Timers and New Members! General Information SAA understands that being a new member of the Society or the profession — or attending a large conference for the first time — can be a daunting experience. That’s why we provide a variety of services and programs SAA has an obligation to present at the Annual Meeting the widest possible viewpoints represented in the that are intended to help you survive — and thrive! — at Boston 2004 and beyond.... archives community. The information presented and opinions expressed in education sessions and at events is not necessarily endorsed by SAA or its Annual Meeting Program Committee. New Member / First-Timer Orientation Mentoring Program Begin your day on Thursday by joining SAA Interested in exploring your career options Speaker Ready Room President Tim Ericson, Council members, and with someone who’s interested in helping you? Registration Desk Hours A Speaker Ready Room will be available from 1:00 the Membership Committee for a casual conversa- Want to share your experiences with a fresh young pm on Wednesday, August 4, through 3:00 pm on Wednesday, August 4: 7:30 am - 4:00 pm tion about how to make the most of your time at talent? Stop by for coffee and learn about how Saturday, August 7. (Constitution) Thursday, August 5: 7:30 am - 4:30 pm Boston 2004. A light continental breakfast will SAA’s dynamic Mentoring Program can help Friday, August 6: 7:30 am - 4:30 pm be served. (Thursday, 7:00 - 8:00 am, Stanbro) you make the right connections. Audiotape / Audio CD Sales (Friday, 10:30 - 11:00 am, Hancock) Saturday, August 7: 8:30 am - 4:30 pm Extend your learning even after the conference ends. Many education sessions are being Career Center Name Badges audiotaped, and tapes and CDs are available Wondering about your career options? Visit the Navigator Program Please wear your name badge to gain admittance for purchase during and after the meeting. Career Center to consult with an advisor about SAA’s Women Archivists Roundtable and to sessions. To replace a lost badge, go to the Stop by the Audiotape Desk on the Mezzanine your career path or to meet with prospective Membership Committee are pleased to sponsor Onsite Registration Desk during registration hours. to order tapes/CDs. employers. For job seekers or potential employers, the Navigator Program, which matches experi- a binder full of resumes and job announcements enced SAA members with new members or Special Needs Career Center is available for perusal in the Career Center. first-time conference attendees. Stop by the If you have any special needs in order to Wondering about your career options? Visit the (Thursday and Friday, 10:00 am - 4:00 pm, Onsite Registration Desk for more information. participate fully in this event, please notify Career Center to consult with an advisor about your Hancock) a staff member at the Onsite Registration Desk. career path or to meet with prospective employers. For job seekers or potential employers, a binder full Host Committee Table of resumes and job announcements is available for Repository Open Houses Members of the 2004 Host Committee are on site By vote of the membership, perusal in the Career Center. (Thursday and Friday, Stop by the Host Committee table to confirm to assist you with any questions you may have 10:00 am - 4:00 pm, Hancock) times and get directions. See page 29 for open the Society maintains a “no about Boston, from dining recommendations house schedules. smoking” policy that applies to directions to your destination. Stop by for SAA Bookstore to all SAA meetings, recep- assistance — and to thank this dynamic One-stop shopping! Stop by the SAA Bookstore Tours tions, and other functions. group for their hard work! (Mezzanine) to purchase SAA’s newest titles. Open Thursday, Pitcairn Tours is responsible for all tour 9:30 am - 5:00 pm; Friday, 8:00 am - 5:00 pm; information and registrations. Contact Pitcairn Messages and Saturday, 8:00 am - Noon. Half-price sale on directly at 617-696-8130 with any questions or to
The Message Center, located next to Registration, display copies on Saturday morning! (Fairfield) register. The Tour Desk will be staffed on Monday, As a courtesy to presenters
can be used to tell a friend where to meet you August 2, 3:00 - 6:00 pm; Tuesday, August 3, and attendees, please refrain or receive messages from other attendees. Staff 7:30 - 8:30 am and 4:00 - 7:00 pm; and Wednesday cannot forward your messages to meeting rooms from using your cell phone August 4, 7:30 - 8:30 am. (Mezzanine) or your hotel room. during sessions.
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If You’re a Student: Special Events Please plan to attend the following very special events: Boston 2004 offers lots of opportunities for you to network, exchange ideas, learn, and grow. Be sure to take advantage of these events: Opening Plenary Session Thursday, August 5 • 8:00 - 9:30 am Student Mixer Student Forum Featuring SAA President Tim Ericson’s Presidential Your chance to mix and mingle with other Who says nobody listens anymore? Here’s your Address, “Building Our Own Iron Curtain: The students from other parts of the world who chance to learn from the profession’s leaders Keynote Speaker Emergence of Secrecy in American Government,” Nadine Strossen share your concerns — and your excitement about what’s going on within SAA and within and a keynote address by ACLU President Nadine President about the profession! (Wednesday, August 4, others’ education programs... to talk about the Strossen. (Imperial Ballroom) American Civil 3:00 - 4:00 pm, Stanbro) future of the profession... to discuss where to Liberties Union turn for practical information and advice.... Student Poster Session This is your meeting — so be there! SAA Annual Business Meeting Closing Plenary Session Stop by to view the work of more than 20 graduate (It’s ok to bring your lunch.) Thursday, August 5 • 12:30 - 1:30 pm Saturday, August 7 • 3:00 - 4:30 pm students, ask questions, share your ideas — and (Friday, August 6, 12:30 - 2:00, Arlington) network. (Thursday, August 5, through Saturday, See page 8 for more information. (Georgian) Incoming SAA President Rand Jimerson invites you August 7, Mezzanine) Student Papers to join in the recognition of Archivist of the United Support your student colleagues as they discuss States John Carlin, learn about the A*CENSUS sur- Opening Reception: vey results from principal researcher Vicki Walch, their work at this special student paper session Children’s Museum of Boston (#49) on Saturday, August 7, from 10:00 to hear his own perspectives on the challenges and Thursday, August 5 • 7:30 - 9:30 pm 11:30 am. (Cambridge) opportunities of the coming year, thank outgoing Get in touch with your inner SAA Council members, and enjoy the comments of child! Free to conference the 2005 Program and Host Committee chairs. registrants. Adult guests: $35; (Imperial Ballroom) Program Changes children 12 and under: $10. Tickets are available at the Please note the following changes in program sessions: Closing Reception: Fenway Park Onsite Registration Desk. Buses Friday, August 6, 11:00 am - 12:30 pm will begin departing from the valet entrance of Saturday, August 7 • 6:00 - 10:30 pm Session 19 the hotel at 6:45 pm. The Green Monster beckons from MLB’s oldest Archives Unplugged: A Mystery Inside an Enigma? How to Get the Most from SAA ballpark! Enjoy tours, ballpark cuisine, and great rock ‘n roll. Additional fee for attendance. SAA Sheila McAlister, from the University of Georgia, will replace Sarah Keen as a session speaker. SAA Awards Ceremony Members: $45; Nonmembers: $55. Tickets are available at the Onsite Registration Desk. Buses Session 21 Friday, August 6 • 7:30 - 8:30 pm depart from the valet entrance of the hotel Focus on Users: What Do We Know About Users of Records in Electronic Form? Here’s your chance to celebrate your colleagues beginning at 5:30. Jon Aizen, from The Internet Archive, will replace Michele Kimpton as a session speaker. who have contributed to the advancement of David Null, from the University of Wisconsin Archives and Records Management Service, the archives profession. For more information, will replace Amy Rudersdorf as commentator. see page 13. (Georgian)
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SAA Annual Business Meeting Thursday, August 5 • 12:30 - 1:30 pm • Georgian
All SAA members are welcome to attend Rules for SAA Annual Business Meeting e) Persons seeking recognition from the chair j) Adoption of, or amendment to, bylaws of the shall identify themselves for the record, giving Society may be made by a two-thirds (2/3rds) the Annual Business Meeting, which features At the beginning of the Society’s annual business their names, institutional or other affiliation, vote of those members present and voting at reports by the officers and executive director meeting, the president shall present the following and whether they are members or nonmembers. the annual business meeting. rules for adoption by a majority vote of those and other business brought before the members present and voting. Once adopted, the f) One hundred (100) individual members k) At the beginning of the meeting the president membership. SAA Bylaws stipulate that rules may be suspended or amended only by a constitute a quorum. will announce the agenda, call for additions any resolution brought before the business two-thirds (2/3rds) majority of members present or amendments, and call for a vote to approve and voting unless such suspension or amendment g) Debate shall be limited to five minutes for each the agenda. After the agenda has been adopted meeting for action must be submitted conflicts with the Society’s constitution or bylaws. speaker; no speaker may have the floor twice by the majority of the members present and to the Council Resolutions Committee no Notice of the rules of the business meeting shall be until all who wish to speak have spoken. voting, it can be departed from only by the made in writing to all meeting registrants through later than 12:00 noon of the day preceding h) All resolutions to be brought before the general consent or by two-thirds vote if any their registration packets. business meeting for action shall be submitted members request a vote. the Business Meeting (ie, noon on a) Full members, student members, and honorary to a council resolutions committee no later l) Proxy votes are not permitted. Wednesday, August 4). The 2004 Council members may vote at the Society’s business than noon of the day preceding the business Resolutions Committee members are meetings. Institutional members cannot vote. meeting and shall be available to members in m) Aside from the rules above, Sturgis’ writing at the meeting. Resolutions from the Standard Code of Parliamentary Procedure Kathryn Neal, Chris Paton, and Peter Wosh. b) In any question of the membership status of floor may be considered by majority vote. (latest revised edition) will govern the Resolutions from the floor may be considered an individual, the executive office roster of business meeting. members for the month in which the annual i) Amendments to the constitution that have been by majority vote. meeting begins will be definitive. approved by council in advance of the business (As amended August 29, 1997) meeting may be adopted by a majority vote. Members must display the Voting Card on c) All members may participate in discussions at Amendments to the constitution that have not the registration badge form in order to vote the business meeting. been approved by council may be adopted by a two-thirds (2/3rds) vote. All amendments to the at the meeting. d) Nonmembers may speak by general consent constitution must be filed with the executive of the membership; if a member calls into director at least one hundred (100) days prior to question the participation by a nonmember, the annual meeting and mailed by the executive the chair will ask for a vote by the members director to all members at least sixty (60) days present. A simple majority will provide in advance of the meeting at which they are to consent to speak. be considered.
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Other Scheduled Events
So much to do... so little time! Choose from Archives in the Movies Rides Again! a variety of other scheduled events: What do films tell us about the archives profes- sion? Leith Johnson, co-curator of the Wesleyan Archivists of Religious Collections University Cinema Archives, will again show how Section Dinner Reception archivists, curators, and institutions that preserve Wednesday, August 4, 6:30 - 8:30 pm the historical record are portrayed, for better or (Emmanuel Church, 15 Newbury St.) for worse, in the movies. You’ll see more than 25 clips — some of which were presented last Society of Southwest Archivists Mixer year plus some new ones — that are sure to Wednesday, August 4, 8:00 pm (Stanbro) be... Edifying! Entertaining! Shocking! (Friday, August 6, 9:00 pm, Georgian) Preservation Section Reception Preservation Section members and others Archival Leadership Brown Bag Lunch interested in preservation are invited to enjoy Newly elected and appointed SAA leaders refreshments, conversation, and socializing in representing committees, task forces, sections, the Boston Public Library’s historic courtyard. and roundtables are invited to this “brown bag” Sponsored by the Northeast Document Conservation (ie, bring your own) lunch meeting to share ideas Center. (Friday, August 6, 5:45 - 7:00 pm) (Take and discuss whatever’s on your mind! (Saturday, St. James St to Copley Square; use the Dartmouth St August 7, 11:30 am - 1:00 pm, Stuart) entrance of the BPL; turn right to the courtyard.) SHRAB Brown Bag Lunch Exhibit Hall Members of any State Historical Records Advisory Friday, August 6 • 7:30 am - 7:30 pm Board are welcome to attend this “brown bag” (Imperial Ballroom) (ie, bring your own) lunch meeting to share ideas and discuss issues. (Saturday, August 7, 7:30 am Continental Breakfast 11:30 am - 1:00 pm, Alcott) 12:30 - 2:00 pm Tea Party (Light Lunch) 5:30 - 7:30 pm Happy Hour Simmons College Alumni/Student Mixer Don’t miss Happy Hour! The annual Donald Saturday, August 7, 4:30 - 6:00 pm (Stanbro) Peterson Student Scholarship Award Raffle Drawing will take place in the Exhibit Hall University of Michigan Alumni during Happy Hour. and Friends Mixer Saturday, August 7, 4:30 - 6:00 pm (Arlington) University of Texas Roundup Friday, August 6, 8:30 pm (Stanbro)
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SAA Awards Ceremony The 2004 Fellows will be announced at the Awards Ceremony!
The SAA Awards Ceremony celebrates the Preservation Publication Award accomplishments of SAA members and friends Anne Kenney and Nancy McGovern, of the archives profession. You can learn about Cornell University innovative projects and publications, support young Digital Preservation Management: Implementing members of the profession receiving their first Short-term Strategies for honors — and learn embarrassing details about Long-term Projects (Ithaca, NY: Cornell new Fellows! The 2004 Award recipients are listed University IRIS Research Department, 2003) below. The 2004 Fellows will be announced at the Ceremony. Come celebrate your colleagues! Colonial Dames of America Scholarships (Friday, August 6, 7:30 - 8:30 pm, Georgian) to the Modern Archives Institute Summer 2004 Institute: Shugana Campbell, Distinguished Service Award Reference Archivist, Amistad Research Center, The Bancroft Library, University of California, Berkeley Tulane University Winter 2004 Institute: Luciana M. Spracher, princi- Sister M. Claude Lane, O.P., Memorial Award pal historical researcher for her company, Bricks & Bones Historical Research, Savannah, Georgia John (Jac) Treanor, Archdiocese of Chicago, Bernardin Archives and Records Center Donna Cutt Scholarship to the Modern Archives Institute C.F.W. Coker Award for Description Summer 2004 Institute: Ann T. Boltin, Assistant Anne Van Camp, Research Libraries Group Archivist, Catholic Diocese of Baton Rouge Archives “RLG Best Practice Guidelines for Encoded Archival Description” Harold T. Pinkett Minority Student Award Josue Hurtado, University of Michigan, Philip M. Hamer-Elizabeth Hamer Kegan Award School of Information Pennsylvania Historical and Museum Commission Georgette Mayo, University of South Carolina “Documenting Pennsylvania’s Past: The First Runner-up: Ruth Bayhylle, UCLA Century of the Pennsylvania State Archives” Theodore Calvin Pease Award Waldo Gifford Leland Award Catherine O’Sullivan, New York University Gregory S. Hunter “Diaries, Online Diaries, and the Future Loss Developing and Maintaining Practical Archives, to Archives; or, Blogs and the Blogging Bloggers 2nd edition (New York: Neal-Schuman Publishers Who Blog Them” Inc., 2003) Oliver Wendell Holmes Travel Award Fellows’ Ernst Posner Award Bart Ballaux (Belgium), Graduate Student, Volume 65: James O’Toole for School of Library, Archival and Information Studies, “Democracy — and Documents — in America.” University of British Columbia Volume 66: George Bolotenko for “Frost on the Walls in Winter: Russian and Ukranian Archives Since the J. Franklin Jameson Archival Great Dislocation (1991-1999).” Advocacy Award No nominations received.
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Graduate Student Poster Presentations
Student posters highlight the research activities of graduate students in archives and records management programs, as well as projects and activities of SAA student chapters. Posters are on display from Thursday, August 5, through Saturday, August 7. (Mezzanine)
Individual Student Presentations Student Group Presentations
1. Karen Davidson-Heller (MLIS) 6. Jinfang Niu 11. Vincent Schillaci Ventura (MLIS, SLAIS) / 14. Archival Students Guild, Simmons College University of Michigan Jill Teasley (MAS/MLIS, SLAIS) University of South Carolina [email protected] [email protected] University of British Columbia “Secretary of State, Miscellaneous “Cataloging and Re-housing Negatives from “Knowledge Map for Preservation Metadata” [email protected] Records Online Indexing Project” the Research Laboratory of Electronics at [email protected] the MIT Museum Archives” “InterPARES 2 Focus 1: Examining the Records 15. Simmons College Student Chapter of SAA 7. Loren C. Pigniolo “Starting from Scratch: San Jose State University and Record-Keeping Practices of Composers of Interactive Computer Music” Collecting Student Organization Records” 2. Dharma Fowler [email protected] University of Michigan “Implementation of a Nitrate Film 12. Erin O’Meara (MAS, SLAIS) / Randy Preston 16. SUNY Albany Student Chapter of SAA [email protected] Storage Initiative” (MAS, SLAIS) “Creating a Database of Manuscript “Documenting Internet2, an NHPRC- University of British Columbia Collections in the Capital Region of Funded, Collaborative Research Project New York Relating to the History of Albany” 8. Peter Runge [email protected] of the University of Michigan School of State University of New York, Albany [email protected] Information, The Charles Babbage Institute, 17. University of Texas Student Chapter of SAA [email protected] and the University of Minnesota Libraries” “The Authenticity, Accuracy, and Reliability of “Archives in the Rio Grande Valley” “Documenting Change: A Follow-up Survey Archaeological Records in a Geographical of Regional Historical Records Repositories Information System (GIS): Research in the 3. Cal Lee 18. University of Michigan in the Capital District of New York State” American Southwest” University of Michigan Student Chapter of SAA “Information About the Archives & Records [email protected] 9. Debora Kaplan (MLIS) 13. Terra Dickson, (MAS, SLAIS) Management Program at the University “The OAIS Development Process and Digital Simmons College University of British Columbia of Michigan” Preservation Work” [email protected] [email protected] “Archiving News Websites” “InterPARES 2 Focus 3: Governmental Activities 4. Suzie Long (Ph.D., Engineering Management) Website Exhibit Study: Accuracy, Reliability, and University of Missouri-Rolla Authenticity in an e-Government Environment” 10. Xiaomu Zhou [email protected] University of Michigan “Applications of Systems Engineering [email protected] to Archives Management” “Examining Searching Functions of EAD Finding Aids Web Sites” 5. Jennifer K. Mathews (MLIS) University of Alabama [email protected] “Cornerstone Project: Building the Foundation for Sharing Unique Treasures”
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Boston 2004 International Archives & Information Technology Exposition
This Is No Ordinary Tea Party!
It’s 12 hours in an exhibit hall filled with good ideas, great products — and treats from morning ‘til night! More than 50 vendors, several of them new to the SAA Annual Meeting, look forward to telling you about their latest products and services and getting your ideas for enhancing their product lines. There’s sure to be something in the Exhibit Hall that’s, well, just your cup of tea.... (Imperial / Plaza Ballrooms)
Exhibit Hall Hours: 7:30 am - 7:30 pm 7:30 am Continental Breakfast 12:30 - 2:00 pm Tea Party (Light Lunch) 5:30 - 7:30 pm Happy Hour
Don’t miss Happy Hour! The annual Donald Peterson Student Scholarship Award Raffle Drawing will take place in the Exhibit Hall during Happy Hour.
See pages 24-25 for Booth Map and Exhibitor Listing
SAA is grateful to the following exhibitors for their ADEX International (#25) support of Boston 2004. 1301 Glendale-Milford Rd, Cincinnati, OH 45215 513/771-2339; Fax 513/771-3521 Academy of Certified Archivists (#56) [email protected], http://www.adex-intl.com 48 Howard Street, Albany, NY 12207 518/463-8644; Fax 518/463-8656 Design, consulting, interiors, graphics, production, multimedia services and expertise for corporations, [email protected], universities, and museums. http://www.certifiedarchivists.org Visit the Academy of Certified Archivists to learn Advanced Records about the certification process. Management Services, Inc (#11) 249 North St, Danvers, MA 01923 Acme Bookbinding (#28) 888/869-2767; Fax 978/777-0145 100 Cambridge St, Charlestown, MA 02129 [email protected], 617/242-1100; Fax 617/242-3764 http://www.armsrecords.com [email protected], http://www.acmebook.com ARMS is a leader in servicing the records storage Bookbinding, preservation facsimiles, enclosures, industry and providing customized, quality records short run book production. management solutions. A reliable, dependable, service-driven company since 1959.
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AGFA Microfilm/Sourcecorp (#48) ArchProteus (#44) BMS Catastrophe, Inc (#12) Cuadra Associates, Inc (#20) 300 Prince George’s Blvd, 3125 West 5th Ave, 303 Arthur St, Ft Worth, TX 76107 11835 W Olympic Blvd, Suite 855, Upper Marlboro, MD 20774 Vancouver, BC V6K 1V1, CANADA 817/332-2770; Fax 817/332-6728 Los Angeles, CA 90064 800/969-2556 x367; Fax 301/249-0110 604/732-5614; Fax 604/732-5672 [email protected], http://www.bmscat.com 310/478-0066; Fax 310/477-1078 [email protected], [email protected], http://www.archproteus.com BMS Catastrophe provides disaster recovery, dehu- [email protected], http://www.cuadra.com http://www.srcpma.com/products.htm The XML/EAD encoding experts! Superior-quality midification, document and book freeze-drying, Information management and retrieval software. AGFA Microfilms can guarantee you peace of mind finding aids conversion services: scanning, content media, and special collections. when you want to retrieve your documents. structuring, and encoding. Description Section Finding Aids Fair Boston Photo Imaging (#43) 2004: Backlog on the Front Burner (#57) ALOS Micrographics Corporation (#53) ARMA International (#55) 355 Boylston St, Boston, MA 02116 Explore a variety of approaches for dealing with 118 Bracken Rd, Montgomery, NY 12549 13725 W 109th St, Suite 101, Lenexa, KS 66215 617/267-4089; Fax 617/450-4376 processing backlogs. Strategies include improving access to information about unprocessed collec- 845/457-440; Fax 845/457-9083 800-422-2762; Fax 913-341-3742 [email protected] tions, redefining processing to include the concepts [email protected], http://alosusa.com [email protected], www.arma.org http://www.bostonphoto.com of partial or minimal processing, and implement- Micrographics equipment for capture and Professional association membership, education Boston Photo offers scanning of film, maps, ing arrangement and description at varying levels retrieval of documents. Digital and analog resources. broadsides, prints, lantern slides, glass negatives, as appropriate to the collection. Finding aids will products available. rare books. include accession lists, collection level catalog Association of Canadian Archivists records for unprocessed materials, and examples Amigos Library Services (#52) (Mezzanine) Cambridge Computer Services, Inc (#9) of collection and series level description. 14400 Midway Rd, Dallas, TX 75244 PO Box 2596, Station D, 271 Waverly Oaks Rd, Suite 301, 800/843-8482; Fax 972/991-6061 Ottawa, ON K1P 5W6, CANADA Waltham, MA 02452 [email protected], http://www.archivists.org/ 613/234-6977; Fax 613/234-8500 governance/leaderlist-subindex.asp?catID=4 [email protected], http://www.amigos.org 781/250-3000; Fax 781/250-3100 [email protected], http://www.archivists.ca [email protected] Amigos Imaging and Preservation Services Donnegan Systems (#41) The Association of Canadian Archivists: Providing http://www.cambridgecomputer.com provides preservation support and training to 100 Otis St, Northboro, MA 01532 professional leadership and representing the needs librarians and archivists nationwide. National integrator specializing in data protection 800/222-6311; Fax 508/393-5601 of the archival community. and storage networking technologies. Archival Supplies.com, A Division of Bill [email protected], Cole Enterprises, Inc (#32) Aware, Inc (#13) *Conservation Resources International (#6) http://www.donnegan.com PO Box 60, Randolph, MA 02368-0060 40 Middlesex Turnpike, Bedford, MA 01730 5532 Port Royal Rd, Springfield, VA 22151 Archival storage systems for documents and pre- 781/986-2653; Fax 781/986-2656 781/276-4000; Fax 718/276-4001 800/639-8422; Fax 215/625-8489 cious materials. [email protected], http://archivalsupplies.com [email protected], [email protected] The Donohue Group, Inc (#37) ® http://www.aware.com/jpeg2000 Our Mylar sleeves and other products protect http://www.conservationresources.com 185 Silas Deane Highway, Wethersfield, CT 06109 paper collectibles from aging, yellowing, flaking, JPEG2000 Image Server enables web viewing of Archival storage materials, tools, and equipment. 860/529-2938; Fax 860/529-5849 and becoming brittle. archives, international standards supports lossless [email protected], http://www.dgiinc.com/ compression for preservation. Crowley Micrographics (#27) 5115 Pegasus Ct, Suite E, Frederick, MD 21704 Contract services to libraries, museums, Backstage Library Works (#35) 301/631-6825; Fax 301/631-9466 and archives. 1180 S 800 E, Orem, UT 84097 [email protected] 800/316-2759; Fax 801/356-8220 http://www.crowleymicrographics.com/ [email protected], http://www.bslw.com Document imaging equipment. Backstage Library Works can take care of all your digitization needs, off-site or on-site.
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Dryco (#47) iArchives, Inc (#24) Media Matters, LLC (#22) National Archives and Records 1 West Lake St, Unit B, Northlake, IL 60164 588 West 400 S, Lindon, UT 84042 500 W 37th St, 1st Floor, New York, NY 10018 Administration (#1 & 2) 630/670-1450; Fax 262/781-5342 801/494-6503; Fax 801/224-4189 202/268-5528 7th & Pennsylvania Ave NW, NWCD Room 607, Washington, DC 20408 [email protected], http://www.drycogroup.com [email protected] [email protected] 202/208-7341; Fax 202/501-6175 http://www.iarchives.com http://www.media-matters.net Document, file, and media restoration. [email protected] Digitization of microfilm or paper documents. Automated videotape migration system. http://www.archives.gov/index.html Film-based Imaging Association (#51) American history. 1100 Wayne Ave, Silver Spring, MD 20916 Indus International Inc (#36) *Metal Edge, Inc (#14) 6340 Bandini Blvd, Commerce, CA 90040 914/764-9215 340 S Oak, PO Box 890, West Salem, WI 54669-0890 National Archives and Records 323/721-7800; Fax 323/721-7900 [email protected], http://www.fbia.org 608/786-0300; Fax 608/786-0786 Administration Northeast Region (#17) [email protected], http:www.metaledge.com 380 Trapelo Rd, Waltham, MA 02452 Non-profit association dedicated to the preserva- [email protected], 866/406-2379; Fax 781/633-0156 tion and protection of vital information through http://www.indususa.com/ Archival preservation products. film-based technology. Book scanners and large format scanners. [email protected], http://www.archives.gov Microsearch Corporation (#26) Micrographic processors, readers, and digital printers. NARA’s regional archive, responsible for historical Gallery Systems (#46) 999 Broadway, Saugus, MA 01906 federal records in New England and related 261 West 35th St, 12th Floor, 781/231-9991; Fax 781/231-9996 Institute of Museum outreach activities. New York, NY 10001-1902 and Library Services (#49) [email protected] 646/733-2239; Fax 646/733-2259 100 Pennsylvania Ave NW, Suite 802, http://www.microsearchcorp.com National Library of Medicine (#23) Washington, DC 20506 8600 Rockville Pike, Bldg 38 Room 1E21, [email protected] Microsearch provides libraries with complete 202/606-5389; Fax 202/606-1077 Bethesda, MD 20894 http://www.gallerysystems.com Web-based Special Collection services including 301/594-0981; Fax 301/402-0872 Gallery Systems provides market-leading [email protected], http://www.imls.gov scanning, searching, and Internet hosting. collections and archive management software Federal grant-making agency supporting archives, [email protected] MINISIS, Inc (#16) and services to over 300 institutions worldwide. libraries, and museum services. http://www.nlm.nih.gov/hmd 333 Terminal Ave, Suite 802, East Penthouse, Library services and resources. Gaylord Brothers (#40) *Iron Mountain/ Vancouver, BC V6A 2L7 National Underground Storage (#5) 7272 Morgan Rd, Liverpool, NY 13090 CANADA Neal-Schuman Publishers, Inc (#54) 1137 Branchton Blvd, Boyers, PA 16020 315/457-5070, ext 471; Fax 315/457-0564 604/255-4366; Fax 604/255-4367 100 William St, Suite 2004, New York, NY 10038 724/794-7314; Fax 724/794-2838 [email protected] [email protected] 212/925-8650; Fax 212/219-8916 [email protected] http://www.gaylord.com http://www.minisisinc.com [email protected] http://www.ironmountain.com Archival storage, conservation materials. Complete archival automation software to http://www.neal-schuman.com Records storage and management services. manage: accession, description, enquires, space Publishers of library/archives professional tools, Hollinger Corporation (#4) audit, circulation, and online orders and requests. including the How-To-Do-It series. 20% discount PO Box 8360, Fredericksburg, VA 22404 *Lockheed Martin (#38 & 39) available at booth. 800/634-0491; Fax 800/947-8814 9231 Corporate Blvd, Rockville, MD 20850 Munters Corporation (#45) 301/640-2016; Fax 301/640-3416 [email protected] 79 Monroe St, Amesbury, MA 01913 http://www.hollingercorp.com http://www.lockheedmartin.com 800/422-6379; Fax 978/388-4939 Specialists in meeting archival storage Partner in electronic records archiving. [email protected], http://www.munters.us needs since 1945. Munters specializes in dehumidification/VOC, humidification/ventilation, and disaster restoration/temporary climate control (MCS).
20 21 SAA04146 | Onsite Program 7.1 7/2/04 11:18 AM Page 22
Northern Micrographics (#33) PTFS, Inc (#7) Scarecrow Press (#42) The Tape Transcription Center (#21) 2004 Kramer St, LaCrosse, WI 54603 7315 Wisconsin Ave, Suite 1200W, 4501 Forbes Blvd, Suite 200, Lanham, MD 20706 129 Tremont St, Boston, MA 02108 608/781-0850; Fax 608/781-3883 Bethesda, MD 20814 800/462-6420; Fax 800/338-4550 617/423-2986; Fax 617/423-9183 [email protected] 301/654-8088 [email protected] [email protected] http://www.normicro.com [email protected], http://www.ptfs.com http://www.scarecrowpress.com http://www.ttctranscriptions.com Northern Micrographics provides preservation PTFS ArchivalWare allows organizations to store, Scarecrow Press offers award-winning publications Since 1966, Boston-based Academic/OH imaging services to archives, libraries, and other access, and manage digital archive collections for archivists and special collection libraries. Transcription, all analog/digital formats include organizations across the US. within one system. Check out our practical guides, reference works, large project turnaround, never rush charges. and texts. Re:discovery Software, Inc (#34) *OCLC (#8) University Products, Inc (#30 & 31) 3040 Berkmar Dr, Suite B1, 6565 Frantz Rd, Dublin, OH 43017 TechBooks (#15) 517 Main St, Holyoke, MA 01040 Charlottesville, VA 22901 800/848-5878; Fax 614/764-6096 1930 SWt 48th Ln, Cape Coral, Florida 33914 800/628-1912; Fax 800/532-9281 434/975-3256; Fax 434/975-3935 239/549-2384; Fax 239/549-3168 [email protected], http://www.oclc.org [email protected] [email protected] [email protected] http://www.universityproducts.com Digitization and preservation software products. http://www.rediscoverysoftware.com http://www.techbooks.com Simply stated, University Products offers the *Preservation Technologies (#19) Visual Re:discovery is a premier collections Data conversion services: keyboarding, largest, most comprehensive collection of archival 111 Thompson Park Dr, Cranberry Township, management database for managing archives XML/SGML/HTML coding, imaging, E-book and materials available anywhere. PA 16066 and manuscripts. PDF preparation, DTD development, and electronic 724/779-2111; Fax 724/779-9808 Research Libraries Group (#18) conversions. * Indicates those exhibitors that are also sponsors of Boston 2004 events or products. [email protected], http://www.ptlp.com 2029 Stierlin Ct, Suite 100, Mountain View, CA The Cutting Corporation (#10) Bookkeeper, deacidification products and services 94043-4684 4940 Hampden Ln, Suite 300, Bethesda, MD 20814 for archives and libraries. 800/537-7546; Fax 650/964-0943 301/645-2887; Fax 301/654-3271 [email protected], http://www.rlg.org [email protected] ProQuest (#3) Reference catalogs, finding aids, and images http://www.cuttingarchives.com 300 North Zeeb Rd, Ann Arbor, MI 48103 for archival research; RLIN21 software for 800/521-0600; Fax 734/975-6486 A full-service archival lab that preserves and cost-effective archival processing. restores audio materials for generations to come. [email protected] http://www.il.proquest.com Safe Sound Archive (#29) The Electronic Scriptorium, Ltd (#50) Since 1938, ProQuest Information and Learning 21 W Highland Ave, Philadelphia, PA 19118-3309 26 Fairfax St SE, Suite K, Leesburg, VA 20175 has served as a global leader in collecting, organ- 215/248.2100; Fax 215/242.2177 703/779-0376; Fax 703/779-0378 izing, and distributing value-added information [email protected] [email protected] to researchers, faculty, and students in libraries, http://www.safesoundarchive.com http://www.electronicscriptorium.com government, universities, and schools in over 160 Audio reformatting from obsolete formats to tape, Solves complex information management countries. ProQuest Information and Learning optical, online, and Web. Also off-site climate- and data conversion problems for corporations, markets its products under four major brands: controlled storage. government agencies, libraries, and museums. ProQuest, UMI, Chadwyck-Healey, and XanEdu.
22 23 SAA04146 | Onsite Program 7.1 7/2/04 11:18 AM Page 24 Lockheed Martin...... 38-39 ...... Gaylord Brothers ...... 40 Donnegan Systems...... 41 . . Scarecrow Press ...... 42 Boston Photo Imaging ...... 43 ArchProteus ...... 44 Munters Corporation ...... 45 Gallery Systems . . . . .46 ...... Dryco ...... 47 Microfilm/Sourcecorp ...... 48 AGFA Institute for Museum and Library Services . . . .49 The Electronic Scriptorium, Ltd ...... 50 Film Based Imaging Association ...... 51 Amigos Library Services ...... 52 ALOS Micrographics ...... 53 Neal-Schuman Publishers, Inc ...... 54 ARMA International ...... 55 Academy of Certified Archivists ...... 56 SAA Description Section Finding Aids Fair . . . . .57 Entrance Exhibit Hall Map Hall Exhibit Preservation Technologies ...... 19 Cuadra Associates, Inc. . .20 ...... Center Transcription The Tape ...... 21 Media Matters, LLC ...... 22 National Library of Medicine ...... 23 iArchives, Inc ...... 24 ADEX International ...... 25 Microsearch Corporation ...... 26 . . Crowley Micrographics ...... 27 Acme Bookbinding ...... 28 Safe Sound Archive.29 ...... University Products, Inc...... 30-31 ...... Archival Supplies, A Division of Bill Cole Enterprises, Inc ...... 32 Northern Micrographics ...... 33 Re:discovery Software, Inc ...... 34 Backstage Library Works ...... 35 Indus International, Inc ...... 36 Donohue Group ...... 37 Exhibitors by Booth Number Booth Exhibitors by National Archives and Records Administration ...... 1-2 . . ProQuest Company...... 3 . . . . Hollinger Corporation ...... 4 ...... Iron Mountain / National Underground Storage ...... 5 Conservation Resources International ...... 6 PTFS, Inc ...... 7 OCLC ...... 8 Cambridge Computer Services, Inc ...... 9 The Cutting Corporation ...... 10 Advanced Records Management Services ...... 11 BMS Catastrophe, Inc ...... 12 ...... IncAware, ...... 13 Metal Edge ...... 14 TechBooks ...... 15 MINISIS, Inc ...... 16 National Archives and Records Administration, Northeast Region . . . .17 Research Libraries Group ...... 18
24 25 SAA04146 | Onsite Program 7.1 7/6/04 12:59 PM Page 26
“Office Hours” on the Mezzanine
The following groups are available on the Mezzanine at the designated times on Friday, August 6, to answer your questions and provide their perspectives. Take this opportunity to learn more about a group or project of interest.
7:30 - 8:30 am International Council on Archives/Section on Professional Associations
8:30 - 9:30 am Society of Florida Archivists
9:30 - 10:30 am Society of Georgia Archivists / National Association of Government Archives and Records Administrators
10:30 - 11:30 am Mid-Atlantic Regional Archives Conference / SAA Awards Committee
11:30 am - 12:30 pm NHPRC Electronic Records Fellowships / Society of North Carolina Archivists
12:30 - 1:30 pm SAA Electronic Publications Working Group / Visual Materials Section
1:30 - 2:30 pm SAA Lone Arrangers Roundtable
2:30 - 3:30 pm A*CENSUS Project / Heritage Health Index
3:30 - 4:30 pm International Council on Archives/Section on Professional Associations / SAA Glossary Revision Project
4:30 - 5:30 pm National Endowment for the Humanities
5:30 - 6:30 pm ARMA/SAA Joint Committee / American Archivist
6:30 - 7:30 pm National Historical Publications and Records Commission
26 27 SAA04146 | Onsite Program 7.1 7/2/04 11:18 AM Page 28
About SAA Repository Open Houses
The Society of American Archivists, through its own work and in cooperation with other professional Join your Boston-based colleagues for a tour of their repositories throughout Boston 2004 week! For more information, go to the Host Committee Desk. (Mezzanine) associations, is the voice of the nation’s archival community. Although SAA is considered to be the national professional association for archivists in North America, its worldwide membership consists of American Antiquarian Society Massachusetts Archives 3,800 individuals and institutions in more than 30 countries. SAA’s membership represents university, Wednesday, 3:00 - 4:00 pm Wednesday, 3:00 - 4:00 pm American Jewish Historical Society, MIT Institute Archives corporate, and religious archives; historical societies; museums; and government agencies. Massachusetts and Special Collections Wednesday and Thursday, 9:00 am - 4:00 pm Wednesday, 4:00 - 5:30 pm Friday, 9:00 am - Noon SAA provides leadership to archival professionals through career development, publications, and National Archives and Boston Public Library: Records Administration educational opportunities, and works to strengthen archival standards, advance archival knowledge, Behind the Scenes for SAA (NARA) Northeast Region and enhance the profession’s voice to the public and to policymakers. The SAA Annual Meeting offers Wednesday, 11:00 am - 12:30 pm Wednesday, 1:00 - 4:00 pm Friday, 3:00 - 4:30 pm New England Historic archivists and those interested in SAA’s work a unique opportunity for personal and professional growth. Boston Public Library: Genealogical Society For more information, contact SAA, 527 South Wells Street, Fifth Floor, Chicago, IL 60607; 312-922-0140, Tours for the General Public Wednesday through Friday, 10:00 - 11:00 am Monday, 2:30 - 3:30 pm and 3:00 - 4:00 pm or visit www.archivists.org. Tuesday and Thursday, 6:00 - 7:00 pm Saturday, Noon - 2:00 pm Friday and Saturday, 11:00 am - Noon Northeastern University Archives Boston University and Special Collections School of Theology Library Wednesday, 9:00 am - Noon Wednesday through Friday, 10:00 am - Noon Project SAVE Botany Libraries, Armenian Photograph Archives SAA Staff Harvard University Herbaria Monday through Thursday, 10:00 am - 6:00 pm Wednesday, 10:00 am - 4:00 pm Friday, 10:00 am - 5:00 pm Brandeis University, Robert D. Farber University Saturday, 10:00 am - 6:00 pm (Closed) Nancy Perkin Beaumont Lee Gonzalez Archives & Special Collections Department Property Information Resource Center, Executive Director Office Assistant Friday, 2:00 - 5:00 pm Harvard Real Estate Services, Burns Library, Boston College Harvard University Wednesday, 10:00 am - 1:00 pm Teresa M. Brinati Carlos R. Salgado Wednesday, 9:00 am - 5:00 pm Society for the Preservation of New England Director of Publishing Meetings Coordinator Fine Arts Library, Harvard University Guided Tour: Friday, 11:00 am Antiquities Friday, 2:00 - 4:00 pm Framingham State College Archives Solveig DeSutter Jeanette Spears Wednesday, 11:00 am - 4:00 pm Special Collections, Frances Loeb Library, Harvard Design Director of Education Member Services Coordinator Harvard University Archives Wednesday, 1:00 - 5:00 pm Guided Tours: Wednesday and Friday, Brian P. Doyle Jodie Strickland 11:00 am and 3:00 pm State Library of Massachusetts Wednesday and Thursday, 3:00 - 4:00 pm Graphic Designer & Webmaster Education Assistant Houghton Library, Harvard University Guided Tours: Wednesday and Friday, Weissman Preservation Center, 10:00 am and 2:00 pm Harvard University Library Rodney Franklin Wednesday and Friday, 10:00 am - Noon Publications Assistant Imaging Services, Harvard College Library WGBH Educational Foundation Wednesday and Friday, 2:00 pm - 3:00 pm Friday, 10:00 am - Noon
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Boston 2004 Schedule-At-A-Glance
MONDAY • AUGUST 2 8:00 am - 3:00 pm G Committee on Ethics and Professional Conduct 8:30 am - 5:15 pm Beacon Hill E Third SAA Archival Educators Forum Simmons College 8:30 am - 12:30 pm E ACA Certification Exam New England 9:00 am - 5:00 pm Georgian Pre-conference Workshops Sorry you missed these outstanding offerings! 9:00 am - Noon Be sure to look for them in New Orleans in 2005. G Working Group on Intellectual Property Archivists Constitution TUESDAY • AUGUST 3 9:00 am - 1:00 pm E Tours G Joint ARMA/SAA Committee on Archives 8:30 am - 5:00 pm and Records Management Board Room welcome you to Boston. G SAA Council Alcott 9:00 am - 4:00 pm G 9:00 am - 5:00 pm Committee on Education Pre-conference Workshops and Professional Development Sorry you missed these outstanding offerings! Cambridge Be sure to look for them in New Orleans in 2005. E ACA Board Meeting Alcott 2:00 - 5:00 pm G A*CENSUS Working Group 10:00 - 11:30 am Ask us about New England! Cabot G Diversity Committee Charles River WEDNESDAY • AUGUST 4 10:00 am - Noon E Tours G Standards Committee E Repository Open Houses Whittier (See page 29 for schedules) Noon - 4:00 pm E 8:00 am - Noon Business Archives Colloquium Arlington www.newenglandarchivists.org G Publications Board Back Bay
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Boston 2004 Schedule-At-A-Glance Boston 2004 Schedule-At-A-Glance
1:00 - 2:00 pm 4:00 - 6:00 pm G Museum Archives Section S 3 Keeping the Customer Satisfied? G 2004 Program Committee G Electronic Publishing Working Group Stanbro Developing Online and Onsite Archive White Hill Back Bay Services to Meet User Needs 10:00 am - 4:00 pm Berkeley 1:00 - 2:30 pm 8:00 pm E Career Center S 4 Managing the Digital Desktop: Research G Museum Archives Working Group E Society of Southwest Archivists Mixer Hancock Results and Initial Findings Charles River Stanbro Clarendon 12:30 - 1:30 pm S 5 Different Kind of Outreach: Assisting 1:00 - 3:00 pm THURSDAY • AUGUST 5 E SAA Annual Business Meeting Grassroots Organizations with Oral History ALA/SAA/AAM Joint Committee on Libraries, Georgian Projects Archives, and Museums E Repository Open Houses White Hill Cabot (See page 29 for schedules) 1:45 - 3:15 S 6 Documentation Issues Concerning Tribal G Awards Committee S 1 Archives Unplugged: Introduction History and Recognition Franklin 7:00 - 8:00 am to Copyright Basics for Archives Whittier E G Technical Subcommittee First-Timers’ / New Members’ Breakfast Arlington S 7 Information Literacy and the Archivist: on Descriptive Standards Stanbro S 2 Impact of the USA PATRIOT Act Promoting Critical Thinking Whittier on Archives and Archivists Cambridge 8:00 - 9:30 am Georgian S 8 Whose Dirty Laundry Is It, Anyway? 1:00 - 4:00 pm E Opening Plenary Session A Mock Hearing G American Archivist Editorial Board Imperial/Plaza Ballrooms Terrace Back Bay 9:00 am - Noon 2:00 - 4:00 pm E ACA Item-Writing Workshop G 2005 Program Committee Beacon Hill White Hill G Women’s Collections Working Group 9:30 am - 5:00 pm St. James E SAA Bookstore Fairfield 2:30 - 4:00 pm The ROCKEFELLER ARCHIVE CENTER G Membership Committee 10:00 am - Noon Stuart G Archivists of Religious Collections Section congratulates the Society of American Archivists Clarendon on an outstanding meeting, and invites all 3:00 - 4:00 pm G Business Archives Section SAA members to view the new E Student Mixer Arlington Rockefeller Archive Center website G Stanbro College and University Archives Section http://archive.rockefeller.edu Georgian 4:00 - 5:30 pm G Government Records Section ROCKEFELLER ARCHIVE CENTER E Ethics Forum Berkeley Georgian G Manuscript Repositories Section 15 Dayton Avenue Terrace Sleepy Hollow, New York 10591-1598
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Boston 2004 Schedule-At-A-Glance Boston 2004 Schedule-At-A-Glance
S 9 Documenting Global Business: Best Archival G Congressional Papers Roundtable 7:00 - 8:00 am G Electronic Records Section Practices for Multinational Companies St. James Key Contacts Breakfast Stanbro Stanbro G International Archival Affairs Roundtable Beacon Hill G Oral History Section Charles River Berkeley 3:45 - 5:15 pm G Labor Archives Roundtable 7:30 am - 7:30 pm G Preservation Section S 10 Archives Unplugged: Tips on Strengthening Cambridge E International Archives and Information Cambridge SAA Session Proposals Technology Exposition G Lesbian and Gay Archivists Roundtable G Reference, Access, and Outreach Section Arlington Imperial/Plaza Ballrooms Beacon Hill Terrace S 11 Tackling Copyright in Visual Materials G Local Government Records Roundtable G Visual Materials Section Georgian White Hill 8:00 am - 5:00 pm Georgian E S 12 MARC and EAD: Making Archival SAA Bookstore G Lone Arrangers Roundtable Surrogates Usable and Accessible Fairfield Whittier 10:00 am - 4:00 pm Terrace G Performing Arts Roundtable E Career Center S 8:30 - 10:30 am 13 Facilitating Description: Developing Lexington Hancock Standard Series G Acquisitions and Appraisal Section G Berkeley Recorded Sound Roundtable Clarendon Cabot 10:30 - 11:00 am S G Description Section 14 Women’s History Repositories: E Mentor/Mentee Coffee Break G Research Libraries Group Roundtable Arlington 21st Century Directions Hancock Stanbro Gloucester G S 15 Documenting Russian and Eastern Science, Technology, and Health Care European Immigrant Culture in American Roundtable Manuscript Repositories Stuart Clarendon G Security Roundtable S 16 The Value of the Archival Perspective Terrace White Hill G Women Archivists Roundtable S 17 Information Policy and Its Impact on Clarendon Archives and Information Management: G Women’s Collections Roundtable A Canadian Example and an Stanbro International Perspective Whittier 7:30 - 9:30 pm S 18 Lasting Legacy or Broken Promise? The E Opening Reception: Children’s Museum First Decade of the Harold T. Pinkett Award of Boston (Buses begin departing from valet Cambridge entrance of hotel at 6:45 pm)
5:30 - 7:00 pm FRIDAY • AUGUST 6 G Architectural Records Roundtable Arlington E Repository Open Houses G Archival History Roundtable (See page 29 for schedules) Thoreau G Archivists and Archives of Color Roundtable Georgian
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Boston 2004 Schedule-At-A-Glance Boston 2004 Schedule-At-A-Glance
11:00 am - 12:30 pm S 29 Preservation Policies for Digital Resources S 42 From Digital Projects to Programs: 5:45 - 7:00 pm S 19 Archives Unplugged: A Mystery Inside an Georgian Building Sustainability Through E Preservation Section Reception Enigma? How to Get the Most from SAA S 30 Developing Primary Resource-Based Collaboration Boston Public Library Arlington Educational Programs That WORK! Whittier S 20 Political Pressure and the Archival Record: Berkeley S 43 Say What? Best Practices and Sample 7:30 - 8:30 pm American Perspectives E S 31 The Perfect Is the Enemy of the Good: Projects for Digital Audio with a Survey SAA Awards Ceremony Stanbro Re-thinking the Problem of Backlogs of the Current State of Audio Collections Georgian S 21 Focus on Users: What Do We Know About Clarendon Terrace Users of Records in Electronic Form? S S 32 Twenty Years Later and the Box Is Blacker 44 From One to All: Lessons from Solo Shops 8:30 pm Terrace Than Ever for All Archivists E University of Texas Roundup S 22 Information Technology for Stanbro Stanbro Stanbro Practicing Archivists S S 33 Where Are My Records? Issues in 45 Visual Materials Research Parade Georgian Documenting the History of Advertising Cambridge 9:00 pm S 23 Fugitive? Hijacked? Found on eBay? White Hill E Archives in the Movies Alienation and Replevin of Public Records S 34 Speaking of Records... The Challenges of 5:30 - 7:30 pm Georgian Cambridge Archival Language E Exhibit Hall Happy Hour S SATURDAY • AUGUST 7 24 Digital Institutional Repositories: Whittier Imperial/Plaza Ballrooms Opportunities for Archivists S 35 Preserving Moving Images: Assessing Risk Berkeley E Repository Open Houses and Value (See page 29 for schedules) S 25 Diversity of Method, Unity of Purpose Terrace Clarendon S 36 Native American Perspectives on the S 26 History Versus Heritage: When Archives Treatment and Usage of Tribal Materials Challenge Popular Beliefs in Archives White Hill Cambridge S 27 Establishing the Rules of the Game: Standards and Standards Development in 4:00 - 5:30 pm Records and Information Management S 37 Archives Unplugged: Literary Manuscripts Whittier Arlington S 38 Archival Issues in Digital Rights 12:30 - 2:00 pm Management E Exhibit Hall Tea Party Georgian Imperial/Plaza Ballrooms S 39 Ethics in the Archives: Real-World E Student Forum Strategies for Real-World Archivists Arlington Berkeley E ACA Annual Meeting and Luncheon S 40 EAD Outsourcing: The Nitty Gritty of Maggiano’s Restaurant Working with Encoding Vendors Clarendon 2:00 - 3:30 pm S 41 Pursuing Our Own Pasts: S 28 Archives Unplugged: Archival Management Archives and History Arlington White Hill
36 Icon Key: S Education Session E Special Event G SAA Group 37 SAA04146 | Onsite Program 7.1 7/2/04 11:18 AM Page 38
Boston 2004 Schedule-At-A-Glance Boston 2004 Schedule-At-A-Glance
7:00 - 8:00 am S 50 Outreach to the Grassroots: Helping S 60 Scandal in the Exhibit Hall: 3:00 - 4:30 pm G American Archivist Breakfast Forum Repositories Help Themselves Gay/Lesbian/Bisexual History Exhibits E Closing Plenary Session Beacon Hill Beacon Hill Cambridge Imperial/Plaza Ballrooms S 51 Winners, Bidders, and Losers: eBay and S 61 ERPANET: Seeking and Supporting 8:00 - 9:30 am the Proliferation of Archival Theft and Best Practices in Digital Preservation 4:30 - 6:00 pm G Archival Educators Roundtable Institutional Acquisition and Archiving E University of Michigan Alumni Clarendon Georgian Stanbro and Friends Mixer G Archives Management Roundtable S 52 Materiality, Meaning, and Metadata: S 62 Real-World Archives: Reports from the Arlington Berkeley The Importance of Physical Form 2003-2004 NHPRC Archival Research E Simmons College Alumni/Student Mixer G Encoded Archival Description Roundtable Whittier Fellows Stanbro Arlington S 53 Us, Them, We: Strategies for Creating Georgian S G Privacy and Confidentiality Roundtable Successful Collaborations with Vendors for 63 MIC: Moving Image Collections — 6:00 - 10:30 pm Terrace Recorded Sound Preservation Projects One-Stop Shopping Through Collaboration E Closing Reception: Fenway Park (Buses begin Berkeley Whittier departing from valet entrance of hotel at 5:30 pm.) G Records Management Roundtable S S Stanbro 54 Archives, Assessment, and Advocacy 64 Sustainability of Digital Collections White Hill White Hill SUNDAY • AUGUST 8 G Visual Materials Cataloging and Access S S Roundtable 55 Contextualizing Boston’s People, 65 Documenting “The Busing”: The Boston Georgian Places, and Images in Time and Space Schools Desegregation Archives Project 9:00 am - Noon Clarendon Berkeley G E Archivists for Congregations of Women EAD Working Group Religious Arlington White Hill 11:30 am - 1:00 pm E Archival Leadership Brown Bag Lunch E Progressive Archivists Caucus Stuart Whittier E SHRAB Brown Bag Lunch Alcott 8:00 am - Noon E SAA Bookstore Fairfield 1:00 - 2:30 pm S 56 Archives Unplugged: Ownership Issues in Manuscript 10:00 - 11:30 am Repositories S 46 Archives Unplugged: Fundamentals of Arlington Partner in Electronic Records Archiving Electronic Records Management S Arlington 57 Executive Order 13292: The Progress and Pitfalls of Government Records S 47 The Law and Ethics When Dealing with the Declassification Proud sponsor of the Records of Indigenous Peoples Clarendon Stanbro Society of American Archivists’ S 58 Managing Architecture and Design S 48 Crafting a New Approach to Scrapbooks Records in Electronic Formats 68th Annual Meeting, Boston 2004 Terrace Beacon Hill S 49 Student Paper Session S 59 All for One and One for All? Cataloging Cambridge All Kinds of Collections in One System Terrace
38 Icon Key: S Education Session E Special Event G SAA Group 39 SAA04146 | Onsite Program 7.1 7/2/04 11:18 AM Page 40
Boston Park Plaza Hotel Maps
CONFERENCE CENTER FOURTH FLOOR MEETING ROOMS Board Room Cambridge Beacon Hill Alcott
Charles Brandeis Back River Cabot Bay
Constitution Stairs to Mezzanine Franklin Copley Emerson Telephones
Elevators Longfellow Holmes Gloucester Mens Room Ladies Room Whittier Statler Lexington Winthrop
St. James White Hill Stanhope
Thoreau Tremont Stuart
Offices
MEZZANINE LEVEL & LOWER LEVEL (TERRACE ROOM IS LOCATED ON LOWER LEVEL BENEATH LOBBY)
40 SAA04146 | Cover 6/29/04 4:58 PM Page 3 SAA04146 | Cover 7/6/04 1:03 PM Page 4 Boston’04 SAA Thanks the Following Sponsors...... for their generous support of the 68th Annual Meeting As of July 1, 2004
Bridgeport National Bindery, Inc Cargill, Incorporated Conservation Resources International Iron Mountain/National Underground Storage Lockheed Martin Marquette University Libraries Metal Edge, Inc New England Archivists OCLC Preservation Technologies Rockefeller Archive Center Thomson West University of Wisconsin, Milwaukee, School of Information Studies University of Wyoming American Heritage Center
527 S. Wells Street, 5th Floor Chicago, IL 60607-3922 USA