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Request for Proposal for Consulting Services REQUEST FOR PROPOSAL FOR CONSULTING SERVICES RFP No.: DOFSC/RFP/LCS/2077/78-08 Title of Consulting Services Profile preparation of Watershed with religious, cultural and archeological significance Project Name: Watershed Conservation and Wetland Management Office Name: Department of Forests and Soil Conservation (DoFSC) Office Address: Babarmahal, Kathmandu, Nepal Financing Agency: Government of Nepal Issued on: 27 January 2021 1 Section-1: Letter of Invitation Date: 27 January 2021 Babarmahal, Kathmandu, Nepal Dear Eligible Consultants, 1. The DoFSC invites proposals to provide the consulting services for Profile preparation of watershed with religious, cultural and archeological significance. More details on the services are provided in the attached Terms of Reference. 2. The Request for Proposal (RFP) has been addressed to all eligible consulting firms. 3. The consultant shall be selected and engaged on the basis of required experience and qualifications specified in the TOR and the consultant’s Financial Proposal. 4. A consultant will be selected on the basis of Least Cost Selection (LCS) method, and procedures described in this RFP. 5. The Proposal should be submitted in 1 (One) copy of both financial and technical and the deadline for submission is: on or within office hour of 2nd February 2021. 6. This is small assignment below NRs. 500,000 including VAT. 7. Both Proposals (Technical and Financial) must be Sealed, Signed and Stamped on all pages by the authorized representative of the Proponent who received written Power of Attorney from consultancy firm. 8. The RFP includes the following documents: Section 1 - Letter of Invitation Section 2 - Information to Consultants Section 3 - Technical Proposal - Standard Forms Section 4 - Financial Proposal - Standard Forms Section 5 - Terms of Reference Section 6 - Standard Forms of Contract Section 7- Required Document List 9. The Eligible Consultants may obtain further information and can inspect the Request for Proposal from DoFSC, Babarmahal, Kathmandu, Nepal. 10. Anticipated implementation duration of the task 10th of February 2021 to 31thMay 2021. 11. DoFSC reserves the right to accept or reject, wholly or partly any or all the proposals without assigning any reason, whatsoever. Yours sincerely, …………………… Badri Raj Dhungana Deputy Director General DoFSC 2 Section- 2: Information to the Consultant SN Subject Details 1 The name of the Client Department of Forests and Soil Conservation (DoFSC) 2 The method of selection Least Cost Selection Method Profile preparation of Watershed with religious, cultural and 3 Name of the Task archeological significance Input from Client - Budget as agreed in the contract 4 - Required and Available Information 5 Estimated Person Days 268 Person-Days The clauses on fraud 6 and corruption in the As per GoN rules and regulation Contract Clarifications may be 7 2 days before the proposal submission date from DoFSC requested Name: Shanta Kumar Shahi Contact Person for Position : Assistant Soil Conservation Officer 8 Clarification Contact No.: +977-1-4220303/4216379 Ext………….. Email Address: [email protected] 9 Language of Proposal English 10 Validity of the Proposal 30 days from the deadline of Proposal submission Copies of required 11 One (1) Original Proposal Department of Forests and Soil Conservation (DOFSC), The proposal 12 Babarmahal, Kathmandu, Nepal, Phone: +977-1- submission address 4220303/4216379, Information on the 13 Title of the Task and RFP number outer envelope 14 Joint Venture Consultants/entity may associate with other consultants: Yes 3 Section 3.1: Technical Proposal Submission Form [Location, Date] To: [Name and address of Client] Ladies/Gentlemen: We, the undersigned, offer to provide the consulting services for [Title of consulting services including RFP number] in accordance with your Request for Proposal dated [Date] and our Proposal. We are hereby submitting our Proposal, which includes this Technical Proposal, and a Financial Proposal sealed under a separate envelope. If negotiations are held during the period of validity of the Proposal, i.e., before [Date] we undertake to negotiate on the basis of the proposed staff. Our Proposal is binding upon us and subject to the modifications resulting from Contract negotiations. We declare that, we have not been blacklisted, no conflict of interest in the proposed procurement proceedings and we have not been punished for an offence relating to the concerned profession or business. We understand you are not bound to accept any Proposal you receive. We remain, Yours sincerely, Authorized Signature: Name and Title of Signatory: Name of Consultant: Address3. 4 Section – 3.2: Format of Curriculum Vitae Key Qualifications: [Give an outline of your /staff member’s experience and training most pertinent to tasks on assignment. Describe degree of responsibility held by you / staff member on relevant previous assignments and give dates and locations. Use about half a printed page.] Education: [Summarize college/university and other specialized education of your / staff member, giving names of schools, dates attended, and degrees obtained. Use about one quarter of a printed page] Employment Record: [Starting with present position, list in reverse order every employment held. List all positions held by staff member since graduation, giving dates, names and address of employing organizations, titles of positions held, and locations of assignments. For experience in last ten years, also give types of activities performed and client references, where appropriate. Use about two pages.] Languages: [For each language indicate proficiency: excellent, good, fair, or poor in speaking, reading, and writing.] Certification: I, the undersigned, certify that to the best of my knowledge and belief, these data correctly describe me, my qualifications, and my experience. Date: [Signature of staff member and authorized representative of the consultant] Day/Month/Year Full name of staff member: ______________________________________ Full name of authorized representative: ___________________________ Seal / Stamp of the Consultant/Firm: 5 Section – 4: Financial Proposal Submission Form [Letterhead of Consultant in case of a Firm] [Location, Date] To: [Name and address of Client] Ladies/Gentlemen: We, the undersigned, offer to provide the consulting services for [Title of the services] in accordance with your Request for Proposal dated [Date] and our Proposal (Technical and Financial Proposals). Our attached Financial Proposal is for the sum of [Amount in words and figures]. This amount is inclusive of the local taxes except Value Added Tax (VAT), which we have estimated at [Amount(s) in words and figures]. We understand you are not bound to accept any proposal you receive. We remain, Yours sincerely, Authorized Signature: Name and Title of Signatory: Name of the Consultant: Address: 6 FORMAT FOR FINANCIAL PROPOSAL Unit Rate Rate (In S.No Description of works Unit Quantity Amount (NRs.) (Nrs) words) 1.1 Human Resource Service Remuneration (Field work) Team Leader (Watershed Management Expert Md 15 Archeologist (Archeological data collection, Information assessment and analysis) Md 15 GIS expert (Geographical data collection, Information assessment and analysis) Md 15 Sociologist (Cultural, religious and socio-economic data collection, Information assessment and analysis) Md 15 Enumerators (Socio-economic data collection, Information assessment and analysis) Md 17 Subtotal 1.2 Requirements For Office Works Topographic Maps And Other Map Data No. 10.00 A4 size blank paper Ream 6.00 Tonner(Printer-Canon 2900) No. 1.00 Team Leader (Watershed Management Expert Md 16.00 Sociologist (Cultural, religious and socio-economic data collection, Information assessment and analysis) Md 14.00 GIS expert (Geographical data collection, Information assessment and analysis) Md 14.00 Subtotal 1.3 Workshop and Meetings A) Local level workshop (one day event) Tea/ snacks Md 40.00 Stationary for Participants Md 40.00 Stationary for workshop LS/event 1.00 7 Banner, Photo LS/event 1.00 workshop Facilitator Md 1.00 workshop Helper Md 1.00 Subtotal B) Central level workshop (one day event) Tea/ snacks Md 25.00 Stationary for Participants Md 25.00 Stationary for workshop LS/event 1.00 Banner, Photo LS/event 1.00 workshop Facilitator Md 2.00 workshop Helper Md 2.00 Subtotal Water quality test (physical, chemical and micro- 1.4 biological) samples 3.00 Subtotal 1.5 Reporting Review Of Report Md 5 Final Report Preparation No. 1 Report Print No. 5 Subtotal C Total of items Number 1.1, 1.2, 1.3 ,1.4, 1.5 D 13% VAT of C E Grand Total ( Sum of C and D) Grand Total in words including VAT Authorized Signature: …………………………………….. Name and Title of the Signatory: …………………………. Name of Consultant (Firm)………………………………. 8 Address:………………………………….……………….. Contact No………………………………………………… 9 Section – 5: Terms of Reference For Profile preparation of Watershed with religious, cultural and archeological significance Introduction Water is an essential element for the subsistence of life on the planet earth. All the human as well as biotic civilization revolves around water. Water is regarded as a purifier in most of the religions. Since ancient times, there is a culture of praying certain water bodies (as Kundas) or parts of them as "Jal Devata". The followers of Hinduism have faith that the door to heaven will be opened for them once they take a bath in certain holy waters like Ganga. Due to these beliefs, various watersheds are important from the archaeological,
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