More Skills 14 Save Documents to Windows Live

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CHAPTER 1 Common Features of Office 2010

᭤ Windows Live provides free online storage that can be used to save and open your files from any computer connected to the Internet. ᭤ You can use Windows Live to save your files at one location—at school for example—and then open and work with the file from another location, such as home. ᭤ You need to have a Windows Live ID to work with Windows Live. A Windows Live ID is a unique name and password—a Hotmail or Windows Live e-mail user name and password, for example.

To complete this activity, you will need the following file: ᭿ cf01_Memo

You will save your files as: ᭿ Lastname_Firstname_cf01_Memo ᭿ Lastname_Firstname_cf01_Memo_Snip

1. If necessary, insert the student CD that came with this text. If the AutoPlay dialog box displays, click Close . 2. Start Word. If necessary, Maximize the window. 3. Click the File tab, and then click Open. In the dialog box Navigation pane, scroll down and then, if necessary, open Computer. In the lists of drives, click the CD/DVD drive to display the contents of the student CD.

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4. In the file list, double-click the 01_common_features folder, double-click the chapter_01 folder, and then click cf01_Memo one time to select it. Compare your screen with Figure 1, and then click Open.

Open dialog box

cf01_Memo selected

Figure 1

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5. In the FROM line, replace the text Your Name with your first and last names.

6. Click the File tab, and then click Save & Send. Compare your screen with Figure 2. The Save & Send tab is used to prepare documents to be shared via online technologies—e-mail, online storage, or blogs, for example.

Save to Web button

Save & Send tab

Figure 2

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7. On the Save & Send tab, click Save to Web, and then compare your screen with Figure 3.

Figure 3

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8. If you have a Windows Live ID, skip to the next step. If you do not have a Windows Live ID, click the Sign Up hyperlink, and then follow the directions provided on the Windows Live web page to obtain a Windows Live ID. When you are done, Close the web browser window and make Word the active window. 9. On the Save & Send tab, click the Sign In button. In the Connecting to docs.live.net dialog box, enter your Windows Live E-mail address and Password, and then click OK. Compare your screen with Figure 4. After you sign in to Windows Live, the right section of the Save & Send tab displays buttons for two folders and a Save As button. By default, documents saved in the Public folder are shared with everyone in your Windows Live network—a group of people whom you have invited to share files or to chat using Instant Messenger. The files saved in My Documents are not shared with anyone.

Public button

Save As button

My Documents button

Figure 4

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10. If necessary, under Personal Folders, click to select My Documents. Click the Save As button. In a few moments, the Save As dialog box will display. 11. In the File name box of the Save As dialog box, replace the existing value with Lastname_Firstname_cf01_Memo and then click Save. 12. Click the File tab, and then click Recent. In the Recent tab, the memo you just saved to Windows Live should be listed. Files saved to Windows Live can be opened by clicking the link provided in the Recent tab. In the Recent tab, the path to a file saved to Windows Live starts with https followed by the web address of the file. 13. Click Save & Send, and then in the left section of the Save & Send tab, click Save to Web. 14. In the right section of the Save & Send tab, click the Windows Live hyperlink. 15. If necessary, in the web browser, click as needed to sign in to Windows Live.

16. Under Recent folders, click My Documents, and then compare your screen with Figure 5.

My Documents folder

Memo saved to Windows Live

Figure 5

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17. Click Start , point to All Programs, and then click Accessories. In the displayed list of accessories, click Snipping Tool. In the Snipping Tool window, click the New button arrow, and then click Full-screen Snip. If you do not have the Snipping Tool, which is available in all versions of Windows 7 and Windows Vista Home Premium or higher editions, press p to store the screen capture in the Clipboard, and then paste the screen into a Word document. 18. Click the Save Snip button . In the Save As dialog box, navigate as needed to display the contents of your Common Features Chapter 1 folder. In the File name box, type Lastname_Firstname_cf01_Memo_Snip 19. Be sure the Save as type box displays JPEG file, click Save, and then Close the Snipping Tool window. 20. In the upper right corner of the window, click the sign-out link. Close all open windows. 21. Print the snip or submit the file as directed by your instructor. ᭿ You have completed More Skills 14

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