MORETON, & THE LAVERS PARISH COUNCIL

Clerk : Mrs Adriana Jones, Ware Farm, The Street, High Roding, , CM6 1NT Tel: 077 377 36365 Email: [email protected]

4th November 2015

You are hereby summoned to attend a Meeting of the Parish Council which will be held on Monday 9th November 2015, in the Moreton Village Hall, Moreton at 7.30pm to transact the business shown in the Agenda below.

Adriana Jones Clerk to the Council Members of the public and press are invited to attend this meeting

AGENDA

1. APOLOGIES FOR ABSENCE To RECEIVE any apologies for absence.

2. OTHER ABSENCES To NOTE any absences for which no apology has been received.

3. CONFIRMATION OF MINUTES  To APPROVE as a correct record the Minutes of the Annual Meeting of the Parish Council held on 14th September 2015 and to discuss any matters arising from these minutes, and agree any outstanding actions.

4. DECLARATIONS OF INTEREST To RECEIVE any Declarations of Interest by Members. A Member with a personal interest in a matter must consider whether it is a Disclosable Pecuniary, Non Pecuniary or Other Pecuniary Interest, and declare it accordingly. A Member who is unsure as to how to declare their interest should seek independent advice.

5. PARISHIONERS FORUM To RECEIVE questions from members of the public. In accordance with an agreed procedure, the time allocated for public questions shall be limited to 10 minutes or such other period determined by the Chairman of the Meeting.

6. NEIGHBOURHOOD PLANNING Members to RECEIVE an update.

7. POLICING CHANGES On 7th October 2015, the Chief Constable of and the Police and Crime Commissioner made public announcements about the future of the police estate and on a new model of local policing in the county. A brief summary of the changes is listed below:  Epping police station is proposed for closure and sale (already closed to members of the public)  Ongar police station is being proposed for closure and sale. The front counter of the police station closed to the public in November 2011.  The front counter of police station closed to the public in November 2011. The decision to formally close the station was taken in September 2014, and it is now being proposed for sale.  police station will remain open however the front counter is proposed for closure to the public from April 2016.  Loughton will continue to provide an operational base for local officers to work from, and will house local policing teams, CID, domestic abuse investigation teams, and public protection. It is also proposed that a new Community Policing Team for and Brentwood should be introduced.  The Team would be made up of one local policing and partnership inspector, two Sergeants, 10 constables, one dedicated youth officer and seven PCSOs.  The team will be locally based and will prioritise protecting people from harm, preventing and reducing crime, bringing criminals to justice, engaging with the public, and ensuring the public are satisfied with the service they receive.  The team will work closely with partners to deal with all aspects of neighbourhood policing, from tackling night-time economy related violence to responding to emerging crime trends.  They will not deal with low level non-policing matters such as long-term neighbourhood disputes, low level anti-social behaviour and parking issues, but will work alongside partners, for example the local authority and Community Safety Partnership, who will address these matters.  Under proposals, currently under consultation with affected staff, 19 of the 26 PCSOS jobs in Epping Forest & Brentwood may be removed and the affected staff would be retained as PCSOs, redeployed elsewhere in the force or made redundant. It is proposed that the new Community Policing Team for Epping Forest & Brentwood would retain seven PCSO jobs.  The Community Policing Teams will hold monthly Local Community Meetings where residents can raise their crime-related concerns. Street meets will be discontinued.

A period of consultation with affect staff members is currently underway, together with public engagement.

Councillor Gary Waller, Safer, Greener and Transport Portfolio Holder at Council made an announcement on the future of policing in the Epping Forest district at cabinet on 8 October 2015 as follows:

I am sure that that members are already aware of the announcements which the Chief Constable and the Police and Crime Commissioner made on Tuesday about the future of policing in Essex. In short, there are 2 reasons why the shape of policing in our county is changing. First, crime is evolving, with more emphasis on the need to prevent and deal with crimes like sexual exploitation and domestic abuse, as well as telephone and online fraud, the extent of which is in my view greatly underestimated. Second, there are unprecedented financial pressures on the police. The Essex force has already saved £40 million, but is still expected to save a further £60 million over the next 5 years. We cannot argue with these facts and those figures. We just have to ensure that adaptations are made to ensure that together the police and their community safety partners can work as effectively as possible to combat crime and disorder.

As far as this district is concerned, the most visible changes will be the closure of Epping police station and the loss of the public counter at Loughton police station. In reality, the impacts will not be as great as some people fear. For instance, Epping is no longer an operational hub, and the operational base will continue at Loughton. Community policing is not coming to an end. On the contrary, new community policing teams are being established to protect people from harm and to prevent crime. Few people these days use police stations. Over 2 separate months, the records show that 744 people visited Loughton’s front counter, and only 381 at Epping – and only a handful were to report crime. Those numbers compare with 6,389 at . Going forward, it’s essential that alternatives must be provided, so that those things that could only be done by visiting a police station – reporting a crime, for instance – can be done in other ways. On Friday next week, I and officers concerned with community safety matters will be meeting with the divisional police commander. We want to explore, for instance, whether it might be possible to develop the idea of co-location – making a contact point available via the district council. We are fortunate to have one of the most effective community safety teams in the county, and that will undoubtedly be of benefit. I want to place emphasis on innovative and low- tech means of communicating with the public, bearing in mind that those who do not have access to broadband are often the most vulnerable in our society. The Police and Crime Commissioner has urged everyone to find solutions to the undoubted problems that change will bring. Everyone should be aware that the district council and the Community Safety Partnership are ready to participate in the engagement process in the most positive way possible.

For 2015/2016 financial year, Nick Alston, Essex Police and Crime Commissioner, recommended a precept increase of 1.996%, equivalent to an increase of £2.88 a year from

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£144.27 to £147.15 for a Band D property for 2015/2016, thus raising £1.7m of additional council tax receipts. This was subsequently agreed (please see attached publicity leaflet).

Nick Alston will be present at the Local Councils' Liaison Committee meeting on Monday 16th November to address Local Councils regarding this issue. Councillors are asked to CONSIDER what these changes will be mean for the Parish, and what, if anything, the Council should/can do.

8. REPORTS To RECEIVE any questions emanating from any reports from Councillors who wish to give a report and/or who are representatives on Committees, Working Groups, Outside Bodies and other meetings that Councillors or the Clerk have attended and which, if available, will be reproduced if they have been submitted by Councillors for inclusion a) BOBBINGWORTH NATURE RESERVE b) DISTRICT / COUNTY COUNCILLOR REPORTS c) PARISH COUNCILLOR REPORTS

9. HIGHWAYS a) Councillors are asked to NOTE the following updates:  Low kerb between Gould Close and White Hart, Moreton - Awaiting confirmation of scheduled date for works.

b) Notice of Road Closures The planned road closures for November 2015 to January 2016 are attached to the agenda.

c) Local Highways Panel At the 17th September 2015 meeting of the Local Highways Panel, the following updates were received:  Watery Lane, - Implement Quiet Lane - Following the feasibility study, the report stated that all the criteria is met for a Quiet Lane, however there were less than 1000 vehicles over 7days, only 1.9% of HGVs over 7days. Installing signage would be deemed street clutter on a road that is self enforced, and as such this was given a RED status, meaning it was against ECC Criteria. However, the minutes of the meeting state that this was changed to Green status with a delivery cost.

 LEPP132040 - Bobbingworth Mill - Feasibility Study for village gateways / speed signage for village -Following the feasibility study, the report stated that the gateway features can be installed but the speed limit reduction is against policy. The average daily speed was 31.2mph. The proposed section of road is approximately 240m long and therefore less than the recommended speed limit implementation minimum allowable length of 350m as detailed in the Essex Speed Management Strategy and Department for Transport’s circular 01/2013. This project has a GREEN status, meaning it remains on the list for consideration.

 LEPP153004 / LEPP142085 - Church Road, Moreton - detailed design into the installation of a footway outside Moreton Primary School. £5,000 allocated for detailed design. Awaiting design completion.

 LEPP152004 Moreton Bridge (realignment of the lay-by, £25,000, expected finish February 2016) - Cllr McEwen, Cllr Schwier and Graeme Cooper met with ECC Engineers on Wednesday 16th September to discuss the proposed options for the Bridge. An update will be given at the meeting.

10. CLERKS COMMUNICATIONS AND CORRESPONDENCE REPORT To RECEIVE the oral report of the Clerk on matters which may be of current interest to Members and which require a formal update, and to RECEIVE such correspondence and communication as the Clerk may place before the Council. Items under this agenda item are for NOTING only. o RCCE Oyster magazine o Environment Agency - Water Body Summary 2015 o EFDC Citizen and Young Citizen of the Year awards - deadline for November Friday 27th November

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o Essex County Council (ECC) have recently launched funding for residents, landowners, and organisations such as parish councils etc, who are looking to address issues relating to flooding. o Essex Rural Strategy consultation - ends 4th December - open to anyone - http://surveys.essexinsight.org.uk/EssexRuralStrategy o JSC adoption of alterations - this will be on the January agenda. o Total Transport project by ECC - Essex County Council are working with Suffolk County Council and a private company called FutureGov to deliver a project which examines how transport needs of rural communities can be better met in the future.

11. LOCAL PLAN WORKSHOPS EFDC Planning Policy Team organised a series of workshops, the purpose of which is to discuss emerging draft policy considerations covering different aspects of the Local Plan.  Monday 2 November 2015  Thursday 19 November 2015  Tuesday 24 November 2015

The first meeting was an opportunity to hear about the responses on the subjects from the Community Choices Consultation, consider the issues and key evidence findings and ask questions about them. The workshop briefly explored the key findings from evidence and public consultation before focusing on the participants’ views on the broad policy areas of the Natural Environment, Green Networks and Open Space and the Historic Environment of the District.

The Clerk was unable to attend the meeting, however a full copy of the documentation distributed at the meeting together a summary of the main points has been requested.

12 . EFDC STRATEGIC HOUSING MARKET ASSESSMENT (SHMA) AND OBJECTIVE ASSESSED HOUSING NEED (OAN) Members are advised and asked to NOTE the summary of reports below that went to the October EFDC Cabinet:

Strategic Housing Market Assessment (SHMA) 1. Consultants completed report jointly with EFDC, East Herts, Harlow and Uttlesford. Broxbourne BC and Brentwood BC elected not to be included in the 2012 SHMA or this new one (it makes no reference to London Boroughs, but Broxbourne and Brentwood did form part of the 2010 SHMA). 2. The objectively assessed housing need for EFDC is 11,300 – THIS IS NOT GOING TO BE THE FINAL HOUSING TARGET FIGURE 3. The following can be deducted already from this figure a. 948 dwellings (already built) between 2011 to now b. 900 dwellings which have permission (however they will only count once they are built) c. 1,600 (80 dwellings per year) via windfall sites d. 600 (30 per year) empty homes brought into use Total that can be deducted – 4,048, leaving 7,252 4. The Council can make a policy decision to uplift the figures (meaning they can increase it to ensure there is enough market housing planned to make affordable housing deliverable) 5. The Council will need to consider if its adopted housing target (which has not been set yet) equates equally to its annual figures for its 5 year assessment of land supply (what this means is that EFDC will have to look at its five year land supply – permitted housing supply – equates to five years worth of the councils housing target)

Objectively Assessed Economic Need (OAEN) 1. Conducted with the same authorities as the SHMA 2. Produced two separate reports: a. Joint Economic Report – Looking at the 4 districts collectively b. Detailed EFDC Economic Report – commissioned by and for EFDC alone – looks at specifics for the District 3. This objectively assessed the Economic need, however is not necessarily the employment/jobs target 4. Based on a Functional Economic Market Area (FEMA) which rarely fit administrative boundaries. The FEMA does show links to London and the London boroughs, however it is not clear in the report how these commuting patterns affect the figures. We may need to look at the full consultants report to establish this if needed. 4

5. Expansion of Stansted has been factored into figures 6. The Joint Economic report shows that between 400 – 455 jobs per year need to be catered for 7. Table below shows the amount of land needed for specific job growth over the plan period.

Translated into Use class Net additional Floorspace Land requirement (B and D2 only) A1 – Shops -3,000 sq. m to -700 sq. m A2 - Financial and professional 2,400 sq. m to 2,700 sq. m services A3 / A4 / A5 – Restaurants & 8,900 sq. m to 9,900 sq. m cafés / Pubs & bars / Takeaways B1a – Offices 32,600 sq. m to 35,400 sq. m 10.2 to 13.3 hectares B1b/B1c - Research & 5,800 sq. m to 6,300 sq. m Development / Light Industry

B2 - General industrial -15,900 sq. m to -14,600 sq. m 17.3 to 18.3 hectares

B8 - Storage or distribution 9,400 sq. m to 13,300 sq. m

C1 – Hotels 50 to 190 hotel rooms

D2 - Assembly and leisure (cinemas, indoor/outdoor sport, 30,000 sq. m to 33,000 sq. m 8.3 to 9.0 hectares gyms etc.)

13. PLANNING a) Councillors are asked to CONSIDER the following matters: 1. To CONSIDER any planning applications submitted to the Parish Council for comment - None at the time of agenda going to print.

2. To NOTE any planning applications which have been responded to by way of the Clerks delegated powers: EPF/2123/15 The Chapel, Harlow Road, It is proposed to construct a rear single storey Moreton, Ongar, Essex extension, relocate the approved access Applicant: Mrs Karen and convert land from agriculture to residential for Helmers garden and parking use NO OBJECTION EPF/2306/15 Brook House, Harlow Grade II Listed building application and full planning LB & Road, Moreton, CM5 0DL application for proposed replacement vehicular access EPF/2305/15 Applicant: Mrs G Raffles point

The Parish Council OBJECTS to both applications on the grounds of Highway Safety, contrary to EFDC POLICY ST4 – ROAD SAFETY - as the Parish Council feels this would be detrimental to Highway Safety. EPF/2161/15 Ashlyns Barn, Ashlyns Change of use of agricultural building to use as a Lane, Ongar, Essex CM5 dwelling house Use Class (C3) together with works to 0NB facilitate the new use. NO OBJECTION EPF/2702/15 Cross Lees Farm, Cross Two storey rear elevation extension, part replacement & Lees, Moreton of previous extension (to be demolished). Removal of EPF/2703/15 UPVC windows and LB replacement with timber flush fitting casements. Minor internal changes including re-instatement of original rear wall. NO OBJECTION EPF/2048/15 16 Bobbingworth Mill, Single storey rear extension with balcony above Bobbingworth, Ongar CM5 0NA NO OBJECTION

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3. To NOTE any planning applications upon which EFDC do not normally accept comments

EPF/2345/15 Weald Bridge Farm, Application for approval of details reserved by Weald Bridge Road, condition 8 'Contaminated Land -Approval of Magdalen Laver, CM16 Remediation Scheme' on planning application 6AT EPF/2191/14 (Demolition of existing barn/outbuilding and extension to existing detached residential annexe to form a separate dwelling. New vehicular access to north side of existing detached house).

4. To NOTE any enforcement actions or appeals

Holts Farm Building over Common Land - EFDC have obtained a formal copy of the register of Common Land and have passed this on to the applicant for comment. ENF/0249/14 Stables, Outlook, Moreton Enforcement Notice issued 14th October, coming into Enforcement effect 25th November unless an appeal is made against it beforehand. Enforcement is for the cessation of use of the building for residential purposes, remove all furniture, fixtures and fittings installed in the building to facilitate the residential use, including kitchen units, sink, cooker, bath/shower, etc. Remove from the land all furniture and fixtures and fittings installed to facilitate the residential use of the building. Time for compliance - 12 months. 0358/15 Great Notts, Enforcement officers due to attend barn at the end of Enforcement Bobbingworth October to assess conditions of enforcement notice - update requested. 5. To NOTE planning decisions by EFDC

EPF/0598/15 Weald Bridge Farm, Application for Approval of Details reserved by Weald Bridge Road, North condition 6 'contaminated land' of planning Weald, CM16 6AT permission EPF/2191/14 (Demolition of existing barn/outbuilding and extension to existing detached residential annexe to form a separate dwelling. New vehicular access to north side of existing detached house) Application for Approval of Details Reserved by Condition Decision Date: 28/8/2015 Decision: Details Approved EPF/1252/15 Weald Lodge, Magdalen Demolition of greenhouse and breakfast room, Laver, North Weald construction of garden room, extension to kitchen, Essex, CM16 6AU extension to tack room, internal alterations to service accommodation, repairs to windows Full Planning Application Decision Date: 13/8/2015 Decision: Grant Permission EPF/1259/15 Weald Lodge, Magdalen Grade II* Listed Building consent for demolition of laver, North Weald, Essex greenhouse and breakfast room, construction of CM16 6AU garden room, extension to kitchen, extension to tack room, internal alterations to service accommodation, repairs to windows - Listed Building Consent Decision Date: 13/8/2015 Decision: Grant Permission (With Conditions) EPF/1434/15 2 Bush Hall Cottages, Part single and part two storey extension. , Harlow Full Planning Application CM17 0NS Decision Date: 7/8/2015 Decision: Grant Permission EPF/1497/15 Hobbans Cottage, Conversion of store/outbuilding into 2 bed dwelling. Moreton Road, Ongar, Full Planning Application Essex CM5 0LX Decision Date: 18/8/2015 Decision: Refuse Permission EPF/1512/15 Church Farm, Workers Application for approval of details reserved by DRC Road, , Ongar condition 2 'Rooflights', condition 4 'Additional CM5 0DZ Drawings' and condition 5 'New Material finishes' of 6

planning permission EPF/0733/15 (Grade II Listed Building application for proposed conversion of existing outbuilding into additional habitable accommodation including new single storey glazed link structure /extension to existing house. Application for Approval of Details Reserved by Condition Decision Date: 28/8/2015 Decision: Details Approved EPF/1515/15 White Cottage, Pedlars Application for approval of details reserved by End, Moreton, Ongar condition on planning application EPF/0400/15 CM5 0LW Application for Approval of Details Reserved by Condition Decision Date: 10/8/2015 Decision: Details Approved EPF/1548/15 1 Newhouse Lane, Certificate of Lawful Development for proposed Bobbingworth, Ongar outbuildings CM5 0DH Certificate of Lawful Development - Proposed Use Decision Date: 24/8/2015 Decision: Lawful EPF/1571/15 Schwier Farms Ltd, Application for approval of details reserved by Nether Hall Farm, Church condition 2 'surface water disposal' and 4 'flood risk Road, Moreton CM5 0JA assessment' on planning application EPF/0243/15 (Erection of new purpose designed grain storage building). Decision Date: 18/8/2015 Decision: Details Approved EPF/1598/15 Church Farm, Workers Application for approval of details reserved by Road, High Laver, Ongar condition 2 'Drainage Details' of EPF/0732/15 (Grade II CM5 0DZ Listed Building application for proposed conversion of existing outbuilding into additional habitable accommodation including new single storey glazed link structure/extension to existing house). Application for Approval of Details Reserved by Condition Decision Date: 28/8/2015 Decision: Details Approved

b) Other planning Matters  EPF/1832/15 - Great Wilmores, High Laver - Grade II listed application for the erection of 3 level (2 storey plus basement) garage outbuilding to rear of site behind a grade II listed dwelling house - application has been withdrawn.  EPF/1016/15 - Irenic Orchard - condition of permission that existing annexe should be demolished within 28 days.

14. DAMAGE TO MORETON VILLAGE SIGN / INSURANCE CLAIM The Parish Councils insurance company have accepted the quotation for works to repair and reinstall the Moreton Village Sign following damage caused, as well as confirming they will instigate a claim against the owner of the vehicle. Cllr Thompson has instructed Bakers of Danbury Ltd to complete these works. There is a £100 excess which will need to be paid initially, however this too will be claimed for from the third party.

15. OPEN PARISH MEETINGS – 23rd & 24th NOVEMBER 2015 Councillors are reminded that two Open Parish Meetings will be held on Monday 23rd November in Moreton Village Hall and Tuesday 24th November in Magdalen Laver Village Hall. The Moreton meeting will be preceded by the illuminating of the Moreton Christmas Tree Lights at 7.15pm. Councillors are asked to CONSIDER the following:

Christmas Tree lighting:  Supply of tree - Cllr Morgan confirmed he will give tree FOC to Moreton. Collection? Erection? Date? etc.  Electricity supply –Mr Howland has confirmed he is happy to supply electricity again this year at a cost of £60.  Special Guest to turn on lights - Mr Howland has requested that Joe Skepelhorn is asked to turn the lights on his behalf.

Annual Meeting of the Parish:  Speakers & Theme for event o Neighbourhood Plan Update (Graeme / Colin / Angela). 7

o World War Commemorative Booklet 2018 (Graeme) o Moreton Bridge Update - ECC o Junction 7 M11 o Broadband.  Advertising of the Event o Parish Magazines - Save the date and advert already published o Website o Notice board o Leaflets for delivery - agree leaflet - date and locations to be agreed.  Equipment needed for both: o Mulled Wine, mince pies and refreshments (Clerk) o Public address system - Clerk o Glasses and Pots - Cllr Padfield?

16. NOTICE BOARD, MORETON Councillors are asked to NOTE that the new notice board has been delivered, and passed to Cllr Radbourne for installation. Keys are currently with Cllr Radbourne, however it is suggested one key is left with the Clerk, and the other with Cllr Thompson.

17. FINANCIAL MATTERS a) To APPROVE the following payments detailed below, and NOTE the current status in terms Expenditure and account balances.

Payment To For Amount Number BACS Adriana Jones Salary - Sep & Oct £748.40 BACS HMRC PAYE Sep & Oct £187.20 BACS Earth Anchors Notice board for Moreton £1,053.60 (£175.60 VAT) BACS Adriana Jones Office costs and expenses refund £297.58 (£3.22 VAT) - 29th June - 1st November

Bank Balances as at 1st November 2015 Unity Current Account £2,065.25 Unity Deposit Account £25,786.63 Barclays Current Account TBC Barclays Deposit Account £2,024.02 (08/09/15)

b) To formally approve that the World War Commemoration Booklet project be allocated £500 out of the 2015/2016 General Reserve Fund so that the project could progress, as discussed at the September Parish Council meeting.

c) Budget 2016/2017 Councillors are asked if there is any specific item they would like placed on the January meeting for discussion. Current items include:  Remembrance Booklet

18. DATES OF NEXT MEETING Members are asked to NOTE dates of the forthcoming meetings: o 23rd November 2015 - Christmas Tree lighting event o Tuesday 24th November Open Meeting Magdalen Laver VH o 11th January 2016

There may be Planning Committee meetings held in-between these dates if there are applications that need to be considered.

19. EXCLUSION OF THE PUBLIC AND THE PRESS In the event that the Agenda contains Exempt (pink) pages, or an item needs to be discussed confidentially, to CONSIDER the following motion to be proposed by the Chairman: “That the public and the press be excluded from the meeting, the Council believing that publicity would be prejudicial to the public interest by reason of the confidential nature of the business about to be discussed.”

There are currently NO confidential items to be considered

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