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NYE COUNTY AGENDA INFORMATION FORM fJ Action Presentation 11 Presentation & Action Department: Public Works Agenda Date: Category: Regular Agenda Item November 16, 2020 Contact: Danielle McKee Phone: 775-751-6394 Continued from meeting of: Return to: Location: Phone: I Action requested: (Include what, with whom, when, where, why, how much ($) and terms) Discussion and deliberation to: 1) Discuss the bid proposals received; 2) Award Bid 2020-09 — RTC Chip Seal to American Pavement Systems, Inc. in the amount of $497,980.00, Wulfenstein Construction Co. in the amount of $665,677.54, or Intermountain Slurry Seal, Inc. in the amount of $857,768.00; 3) Approve, amend and approve, or reject the contract; and 4) Fund from 10205 Road Fund; or 5) Reject bid; and 6) Provide direction to staff on how to proceed with the project. Complete description of requested action: (Include, if applicable, background, impact, long-term commitment, existing county policy, future goals, obtained by competitive bid, accountability measures) Staff recommends to: Award the Bid to American Pavement Systems, Inc. There were three bids received from American Pavement Systems, Inc. in the amount of $497,980.00, Wulfenstein Construction Co. in the amount of $665,677.54, and Intermountain Sluriy Seal, Inc in the amount of $857,768.00. The bid was advertised in the Pahrump Valley Times and on the Nyc County Website. NRS 338.1389 requires that the County choose the best bid, the best bid must not be greater than 5% of the lowest bid. Any information provided after the agenda is published or during the meeting of the Commissioners viIl require you to provide 20 copies: one for each Commissioner, one for the Clerk, one for the District Attorney, one for the Public and two for the County Manager. Contracts or documents reuuirine sienature must be submitted with three orieinal conies. Expenditure Impact by FY(s): (Provide detail on Financial Form) D No financial impact Routing & Approval (Sign & Date) 1. Dept Date 6. Date 2. Date 7 HR Date 3 Date 8. Legal Date. , \J”IN-c14 Ioi., vrij i 4 Date 9. Finance Date Date 5. io. County Manager ace on Agenda Date W1 JTEM#q6 ‘ PROPOSAL TO THE COUNTY OF NYE CONTRACT NO. 2020-0! PWP-NY-2021 -063, CHIP SEAL. LOCATED IN PANRUMP. NYE COUNTY, NEVADA. (Because some colored inks will not reproduce In copy machines, please use black ink to complete this proposaL) NAME OF Responder American Pavement Systems Inc. BUSiNESS ADDRESS 1012 11th Street Ste 1000 - CITY, STATE, ZIP Modesto) Ca 95354 TELEPHONE NO: AREA CODE (20g) 522-2277 E MAIL ADDRESS dpimley©americanpavementsystems.com The work embraced herein shall be done in accordance with Standard Specifications for Road and Bridge Construction, State of Nevada Department of Transportation, 1986. The Responder shall set forth the “lJriit Price” for each “Unit”, in clearly legible in both words and figures in the respective spaces provided in the “Schedule of Item and Prices” for this purpose. The amount set forth as the “Total Cost” shall be the extension of the “Unit Price” times the “Quantity” for the particular “Item No.”, the sum of the “Total Cost” of all Items will be the “Total Price” for the complete Project or Work. In case of discrepancy between the “Unit Price” (cost per unit of measure) and the total set forth for the “Total Cost”, the “Unit Price” shall prevail, provided however, if the amount set forth as a “Unit Price” is ambiguous, unintelligible or uncertain for any cause and a contrary intention is not evident from the proposal and other contract documents upon which the Response 13 .‘s’, •‘ . S.’ S S. ‘ is based, or if the Responder made no entry in the “Unit Price” column, or entered the same amount in the “Unit Price” and “Total Cost”, then the amount set forth as the ‘Total Cost” for the number of units specified in the project shall prevail. When the amount set forth as the “Total Cost” prevails, it shall be divided by the “Quantity” in the corresponding “Item No.”, and the price thus obtained shall be the “Unit Price”. If this proposal shall be accepted and the undersigned shall fail to enter into the contract and furnish the bonds in the sums required by this Invitation to Response and Response Package, with surety satisfactory to the County, within eight (8) calendar days, not including Saturdays, Sundays and legal holidays, after the Responder has received notice from the County that the contract has been awarded, the County may, at its option, determine that the Responder has abandoned the contract, and thereupon this proposal and the acceptance thereof shall be null and void and the forfeiture of such security accompanying the proposal shall operate and the same shall be the property of the COUNTY. The undersigned, as Responder, declares that the only persons or parties interested in this proposal as principals are those named herein; that this proposal is made without collusion with any other person, firm, or corporation; that he has carefully examined the Invitation to Response and the Response Package; that he fully understands that the COUNTY shall have the sole right and discretion to accept any Parts of the Proposal; and the undersigned proposes, if this Proposal, is accepted by the COUNTY; that he will contract with the COUNTY to provide all the necessary machinery, tools, apparatus and other means of production, and to do all the work and furnish all the materials specified in the contract that will be awarded, in the manner, the time and cost therein prescribed, and according to the requirements of the Director as therein set forth, and that he will take, in full payment therefore, the following Schedule of Items and Prices, to-wit: 14 ;“ Sc” .‘,.S l Schedule of Items and Prices CHIP SEAL, LOCATED IN PAHRUMP, NYE COUNTY, NEVADA. rn Estimated nLt DescriDlion of Work uantitv —Unit Total Cost Supply and place first single layer chip seal, including sweeping, 158,472 SY $22.$ 3sg traffic control, and cleanup (per Table 1). Detail #1 — Savoy/Jane, 2 Whirlwind/Jearie, JackieIieane 3 EACH $ Z15,u $_________ c Detail #la — Windsong/Murphy 1 EACH $ $ Detail #2 — VerdelLabrador, Verde/Marion Miller, Soplo/Marion 4 Miller, E. BennetiOakridge, E. 5 EACH $3x $ lDd oQc Bennet/Vicki Ann Detail #2a — Greyhound/Royal, Greyhound/Landmark, Greyhound/Darcy, Fox/Ashley, 5 8 EACH $ooo / Fox/Kisha, Hafen Ranch/Thorne, $ — Quail Run/Cabo, Martin/Coyote Detail #2b — Van/Murphy, Ramona/Murphy, Fritz/Murphy, 6 5 EACH ° Maple/Murphy, Shelly/Murphy $ /4) $: Detail #2c — Cabo/Blosser Ranch 1 EACH $ 3oo 7 $ ,c)ao Detail #2d — Martin/Fox 4 8 1 EACH Detail #3 — Whirlwind/Manse, - Windsong/Bamey, 4 EACH $7G $th: Greyhound/Leslie, Cabo/Bell Vista Detail #3a — Jackie/Manse, Van/Barney, Ramona/Barney, 10 Fritz/Barney, Maple/Barney, 6 EACH $______ $ ‘‘ .2 Shelly/Barney 15 •• 11 IDetail#4— Murphy/Charleston Park I EACH $J2’ $7’o — 12 Detail #4a Turner/Fox 1 EACH $1.2. 13 Detall#4b—SavoyIQuarter Horse I EACH $ Zao $ ,Zoo ‘ — 14 Detail #5 Blosser Ranch/Alvin 1 EACH $ 6o $ écc Supply and place fog seal over 158,472 items #1-14 (no overlapping), 16 including surface preparation and o. z5 3 cleanup 16 Mobilization and demobilization I LS $4’L.’ $ #Y.co TOTAL PRICE (Sum of Items I to 16) i4.’,4 ,t/l2AtZ2 VM7 - $______ Optional Item Supply and place first single layer chip seal, including sweeping, traffic control, and cleanup on N. Linda St. (from W. Mazzuka Ave. to ‘.N. 17 Roadwnner Rd.) fora distance of 14,232 SY 2.15 022 1 miles iz1yflvo 74?Aiy 7I7)/$,w.s9 Dollars ‘9 Cents TOTAL PRICE (Sum of Items 1 to 17 including optional item) ñWh4,d4QZ’ 7?1fly 7/o€iJAn 76.J Dollars $ — Cents 16 ______ ______, _______, S’S ‘S cc 4. “S. The undersign hereby agrees and acknowledges that: The Responder has received Addendum # / to # / inclusive and the TOTAL Response PRICE for this Work is as follows: CONTRACTOR: American Pavement Systems Inc. BY: (p1dory B’RWed (Signature) TITLE: President E MAIL ADDRESS: [email protected] THE RESPONDER’S EXECUTION ON THE SIGNATURE PORTION OF THIS PROPOSAL SHALL ALSO CONSTITUTE AN ENDORSEMENT AND EXECUTION OF THOSE CERTIFICATIONS WHICH ARE A PART OF THIS PROPOSAL M8,icn PmvI,,e lefr. t. The Responder proposed subcontractor hereby certifies that he has X , has not participated in a previous contract or subcontract subject to the equal opportunity clause, as required by Executive Orders 10925, 11114, or 11246, and that, where required, he has filed with the Joint Reporting Committee, the Director of the Office of Federal Contract Compliance, a Federal Government contracting or administering agency, or the former President’s Committee on Equal Employment Opportunity, all reports due under the applicable filing requirements. NOTE: The above certification is required by the Equal Employment Opportunity Relations of the Secretary of Labor (41 CFR 60-1.7(b)(1)) and must be submitted by Responders and proposed subcontractors only in connection with contracts and subcontracts that are subject to the equal opportunity clause. Contracts arid subcontracts which are exempt from the equal opportunity clause are set forth in 41 CFR 60-1.5. (Generally only contracts or subcontracts of $10,000 or under are exempt.) 17 ‘• v’••I . % Currently, Standard Form 100 (EEO-1) is the only report required by the Executive Orders or their implementing regulations. Proposed prime Contractors and subcontractors who have participated in a previous contract or subcontract subject to the Executive Orders and have not fried the required reports should know that 41 CFR 60-1.7(b) (1) prevents the award of contracts and subcontracts unless such Contractor submits a report covering the delinquent period or such other period specified by the Federal Highway Administration or by the Director, Office of Federal Contract Compliance, U.S.

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