PARK CITY COUNCIL MEETING SUMMIT COUNTY, UTAH April 1, 2021 PUBLIC NOTICE IS HEREBY GIVEN that the City Council of Park City, Utah will hold its regular City Council meeting at the Marsac Municipal Building, City Council Chambers, 445 Marsac Avenue, Park City, Utah 84060 for the purposes and at the times as described below on Thursday, April 1, 2021. NOTICE OF ELECTRONIC MEETING & HOW TO COMMENT VIRTUALLY: On March 4, 2021, the Mayor issued a written determination that because of the public health emergency, conducting a meeting with an anchor location presents a substantial risk to the health and safety of those who may attend in person. For these reasons, this meeting will be an electronic meeting without an anchor location. Council members will connect electronically. Public comments will be accepted virtually. To comment virtually, use eComment or raise your hand on Zoom. Written comments submitted before or during the meeting will be entered into the public record, but will not be read aloud. For more information on participating virtually and to listen live, please go to www.parkcity.org. WORK SESSION 3:30 p.m. - Special Service Contracts Update Special Service Contracts Staff Report Exhibit A: SSC Overview Exhibit B: Current Contracts 4:00 p.m. - January 2021 Sales Tax Update Sales Tax Presentation 4:15 p.m. - Park City Arts and Culture District - Follow Up Discussion Arts and Culture District Staff Report Exhibit A: March 31, 2021 Arts and Culture District Staff Report PARK CITY HOUSING AUTHORITY MEETING - 5:00 p.m. ROLL CALL PUBLIC INPUT (ANY MATTER OF CITY BUSINESS NOT SCHEDULED ON THE AGENDA) WORK SESSION 1 1. Discuss Park City Mountain Base Area Development - Affordable Housing Mitigation Plan PEG Staff Report Exhibit A: Housing Mitigation Plan 3.8.21 ADJOURNMENT REGULAR MEETING - 6:00 p.m. I. ROLL CALL II. SWEARING IN CEREMONY 1. Police Swearing-In Ceremony for Officer Brandon Smalling, Sergeant Danielle Snelson and Lieutenant Robert McKinney, & Accreditation Presentation by Utah Chiefs of Police Association Swearing-In and Accreditation Staff Report Exhibit A: Oaths of Office III. COMMUNICATIONS AND DISCLOSURES FROM COUNCIL AND STAFF Council Questions and Comments Staff Communications Reports 1. Electric Mountain Bike Courtesy Tag Update E-Mountain Bike Tag Program Staff Report 2. Monthly Budget Report - February 2021 Budget Monitoring Memo - February 2021 Exhibit A: Expense and Revenue Report - February 2021 3. 2021 Utah Legislative Bill Tracker Report 2021 Legislative Tracker Staff Report Exhibit A: 2021 Bill Tracker IV. PUBLIC INPUT (ANY MATTER OF CITY BUSINESS NOT SCHEDULED ON THE AGENDA) V. CONSIDERATION OF MINUTES Consideration to Approve the City Council Meeting Minutes from March 11 and 18, 2021 March 11, 2021 Minutes March 18, 2021 Minutes VI. CONSENT AGENDA 1. Request to Authorize the City Manager to Execute a Three-Year Contract Agreement for Brainier Learning Management Software, in an Amount Not to Exceed $83,556.00, in a Form Approved by the City Attorney Brainier Software Contract Staff Report Park City Page 2 2 Exhibit A: Brainier Solutions Cyber PSA - Draft VII. NEW BUSINESS 1. Consideration to Amend the Phasing Plan for Quinn’s Junction Partnership Annexation Master Plan Development, Located at 4001 Kearns Boulevard (A) Public Hearing (B) Action 4001 Kearns MPD Phasing Amendment Staff Report Exhibit A: MPD Development Agreement Exhibit B: 2013 Final Action Letter and Phasing Plan Exhibit C: Proposed Phasing Plan Exhibit D: Summary of Regulatory Documents Exhibit E: Draft Final Action Letter 2021 Phasing Plan Amendment 2. Consideration of a Fee Waiver Request by the National Ability Center (NAC) in the Amount of $296,955.50 (A) Public Hearing (B) Action NAC Fee Waiver Staff Report Exhibit A: NAC Fee Adjustment Application-Recreation Center Exhibit B: NAC Fee Adjustment Application-Equestrian Exhibit C: Breakdown of Calculated Fees 3. Consideration to Extend the Main Street Dining Deck Program in 2021, and Authorize the Mayor Execute Updated Leases of City Property/Rights-of-Way with Ten Main Street Restaurants, in a Form Approved by the City Attorney (A) Public Hearing (B) Action Dining Deck Lease Approval 2021 Staff Report Exhibit A: Street Dining Deck 2021 Operational Restrictions Exhibit B: Dining Deck 2021 Lease Draft Exhibit C: 2021 Dining Deck Map 4. Consideration to Adopt Resolution 04-2021, a Resolution Authorizing the Issuance and Sale of Not More than $16,500,000 Aggregate Principal Amount of the City’s Industrial Revenue Refunding Bonds, Series 2021 (United States Ski and Snowboard Association-USSA) to Refund Certain Outstanding Bonds of the City which were Issued to Refinance the Costs of the Acquisition, Construction, Furnishing, Equipping and Improvement of Land and a Building for Use as a Training and Office Facility for the USSA; and Related Matters (A) Public Hearing (B) Action USSA Center of Excellence - Conduit Financing Refunding Staff Report Exhibit A: Authorizing Resolution Exhibit B: USSA Term Sheet 5. Consideration to Adopt Resolution 05-2021, a Resolution to Adopt Affordable Housing Guidelines and Standards for Park City, Utah, and to Repeal and Replace Resolution 25-2020 in its Entirety (A) Public Hearing (B) Action Park City Page 3 3 HOA Fees Staff Report Exhibit A: Amended Housing Resolution VIII. ADJOURNMENT A majority of City Council members may meet socially after the meeting. If so, the location will be announced by the Mayor. City business will not be conducted. Pursuant to the Americans with Disabilities Act, individuals needing special accommodations during the meeting should notify the City Recorder at 435-615-5007 at least 24 hours prior to the meeting. Wireless internet service is available in the Marsac Building on Wednesdays and Thursdays from 4:00 p.m. to 9:00 p.m. Posted: See: www.parkcity.org *Parking validations will be provided for Council meeting attendees that park in the China Bridge parking structure. Park City Page 4 4 Agenda Item No: Council Agenda Item Report Meeting Date: April 1, 2021 Submitted by: Josh Miller Submitting Department: Budget, Debt & Grants Item Type: Staff Report Agenda Section: Subject: 3:30 p.m. - Special Service Contracts Update Suggested Action: Attachments: Special Service Contracts Staff Report Exhibit A: SSC Overview Exhibit B: Current Contracts 5 City Council Staff Report Subject: FY22 SSC Social Equity Contracts Author: Josh Miller & Jed Briggs Department: Budget Date: April 1, 2021 Type of Item: Administrative Recommendation The Special Service Contract Committee recommends City Council provide direction on the proposed RFP process for FY22 Special Service Contracts (SSC). Background Staff anticipated budgeting $250K for Special Service Contracts related to social equity in FY22. The SSC Committee suggests potentially delaying the RFP to provide non-profit organizations more time to recover from the Covid pandemic and avoid fundraising fatigue. The Committee felt that going back to ‘business as usual’ might be premature at this point since non-profits haven’t yet returned to normal operations. Analysis Over the last two years, the SSC process was revised to align with the Council and community's needs. As part of the revision, Council and the SSC Committee decided to separate regular services and special services. Regular service contracts are handled by the appropriate department where possible and special services remain in the Budget department. Special services also include social equity contracts that have been provided in recent years to address the critical priority according to the FY20 Social Equity Strategic Plan. In FY21, the City signed a majority of the regular and special service contracts to four- year terms. However, social equity contracts were paused, allowing the Committee to assess needs and provide immediate relief to organizations affected by the Covid pandemic. Typically, the SSC RFP is released in the spring, and awards are distributed in July along with the adopted budget. In this case, the Committee recommends a further delay until the fall so that our community may be closer to returning to pre-pandemic norms. The Covid health crisis has been especially hard on the non-profit sector. Our community groups have been dealing with closures and uncertain futures. Although state and federal relief programs have supported many non-profits, some have expressed feeling overwhelmed by funding applications during the pandemic. A delay in our social equity RFP process will give these groups time to recover and plan. A September or October RFP would help non-profits determine what programming or events they could produce with the potential funding. 6 The SSC committee set budget amounts for special services in FY21, earmarking approximately $250k for social equity in FY22. As a reference, the RFP for FY20 included the following categories: Category Description Facilitate a range of affordable and quality housing opportunities that meet the life cycle needs of Housing persons at all economic levels. Provide students with learning and enrichment opportunities outside of the regular school day to help Education overcome disparities Strive for cultivating a community that engages diverse perspectives, differing ideas, and individuals Inclusion from different backgrounds to help define policy and practice and help shape culture WorkForce Innovative programs that focus on augmenting education, language, job skills, job finding, and resume Development building needs for those from lower to middle economic