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URPC Meeting Minutes

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URPC Meeting Minutes Uttoxeter Rural Parish Council MINUTES of a meeting held on Tuesday 4th October, 2016, at the Village Hall, Stramshall. The meeting commenced at 7.47pm. Action PRESENT: Messrs. T. Ollerenshaw, D. Oulsnam, R. Jones, T.Postlethwaite, P. Smith (Chair), Mrs. G. Smith, Mrs J. Pattinson-Evans, Mrs C Smith and the clerk. 1 APOLOGIES: Mrs R Dunn, Cllr C Whittaker 2 PUBLIC PARTICIPATION. none th 3. MINUTES: The minutes of the last meeting held on Tuesday, 6 September 2016, having been circulated, were signed by the chairman on the approval of the members. Clerk amended minutes to spell Aldrey Bank in 11.03 of previous minutes. After a discussion, it was agreed that the final minutes would be sent to the Councillors with the Agenda. 4. Presentation about Environmental Information requests and Freedom of Information This talk had to be postponed until February meeting. Clerk to contact speaker. 5. CLERK’S REPORT: 5.01 Clerk informed GC McCulloch they were successful in the hedge cutting for 1-4 the Croft, Stramshall 5.02 Clerk contacted Staffordshire County Council to request their assistance with the ownerless land application to Land Registry for Stramshall village Green site. SCC requested a statement of maintenance be submitted. 5.03 Fear of Crime Survey was completed on line, using the answers given in the 06.09.2016 parish council meeting. 5.04 Clerk submitted an objection to the Mineral Plan ES.16/15/524MW 5.05 Notice of Conclusion of Audit was displayed from 14th September on all notice boards. 5.06 Road Closure, Stone Road, Bramshall by South Staffs Water – clerk gained confirmation that road will not be completely closed, but will have a traffic light system. 5.07 clerk gained confirmation from Entrust that football pitch will be marked on 9th September and then 14 times during the football season. 5.08 clerk wrote to resident to thank him for his service to the parish with regards the planters in Stramshall village and offered to reimburse as per last year. 5.09 clerk wrote to resident in Stramshall to advise that humps in Stramshall high street will not be moved. 5.10 clerk wrote to Bramshall best kept village committee to offer congratulations 5.11 clerk wrote to parishioner with regards to hedge maintenance outside Trafalgar House, Stramshall 5.12 clerk wrote to parishioner with regards to hedge maintenance outside Green Acres, Spath 5.13 clerk asked Bramshall News to update residents about the water mains work taking place on Stone Road from 19th September to 31st October. 5.14 clerk contacted the speed watch coordinator with regards to an appeal for more volunteers in Bramshall and Stramshall. 5.15 a resident requested a Christmas tree on the village green in Stramshall. Councillors agreed in principle and asked Clerk to confirm cost and insurance implications. One of the Councillors will contact Lord Williams Luncheon Guild to discuss the project. 5.16 Allotment Contract amended, point V of the contract now reads - V. To maximise opportunities for recycling and composting and to avoid the burning of rubbish at times and in circumstances which would cause a nuisance to neighbouring houses and allotments holders. When having a Bonfire, this is not to be left unattended. Councillors voted: 1 against and 6 for the amendment to be made. 5.17 – clerk provided Staffordshire County Council Legal Team with a statement about ownerless land, Stramshall Village Green. 5.18 The clerk was made aware that a Sign for Allotment Gate, with postcode and address, was needed. Councillors asked Clerk to produce a laminated sign for the gate. 5.19 Clerk wrote to resident in Bramshall about rubbish bins and visibility on Bennetts Lane/Stone Road. 5.20 Clerk proposed we get all contractors to sign an annual contract with the Parish Council. Councillors agreed this should be drawn up and issued to all contractors at the beginning of each year. 5.21 clerk received an enquiry about allotments, Clerk replied that Parish Council will keep details on file if a vacancy becomes available. Clerk to forward details to Allotment Coordinator. 5.22 reported fly tip carpet at Quee Lane, Willslock 30.09.2016 1 5.23 clerk amended wages on Brightpay to £270.12 and tax code, as now has two roles. 5.24 Bramshall Notice board has been damaged, clerk investigated on 30.09.2016, the lock is slightly bent and clerk will repair. 5.25 Clerk is meeting accounts assistant on 22.10.2016 to start budget, the budget will be sent to all Councillors before November meeting. 5.26 clerk taking annual leave on 11th/12th October. 6. CORRESPONDENCE: 6.01 e-mail about new number for reporting electricity problems – dial 105 is available to electricity customers in England, Scotland and Wales. The Clerk forwarded to Councillors for notice boards. 6.02 e-mail from Matthew Davenhill at Staffordshire County Council with regards to the Highway Infrastructure Asset Management Plan - requesting comments by 9th October. Forwarded to councillors on 14.09.2016. The Clerk to add comments as follows: The Parish Council would like more information about where the funding is coming from and Councillors are disappointed that Staffordshire County Council is cutting back so that repairs are not being carried out. The Parish Council will not be able to carry out repairs and feel it is the County Councils responsibility. 6.03 Tim Claxton from Aggregate Industries requested a meeting with the Councillors by e-mail on 16.09.2016 – The Chair instructed the Clerk to decline the offer and felt it more appropriate to meet after the Mineral Planning Application deadline had passed. 6.04 Invite by Staffordshire Safer Roads Partnership for a show called Message Not Delivered – 29th September at 11am – forwarded to Councillors on 16.09.2016 6.05 SPCA Bulletin 22.09.2016 included information about Precept changes. The consultation paper from the Department for Communities and Local Government (DCLG) is called Local Government Finance Settlement and Cllr Ken Browse, chairman of NALC said: “This really is a centralist sledgehammer to crack a nut, at a time when government should be supporting not undermining councillors and their important role in communities. This move, costing upwards of £1 million, will seriously damage smaller communities’ ability to help themselves and threaten the government’s previous commitments to localism and devolution. 6.06 The Local Government Finance Settlement document from SPCA was issued to Councillors for comments to be made. The Section 3.3 – namely questions 5/6/7 - apply to Parish Councils. The Parish Councillors asked the Clerk to forward the following comments: QUESTION 5 – Uttoxeter Rural Parish Council do not agree with this principle, small Parish’s would not be able to carry out the responsibilities suggested. It would lead to not having Parish Councillors to take on the role, as it places too much burden on the Parish Council and Councillors. QUESTION 6 – Uttoxeter Rural Parish Council do not agree. QUESTTION 7 – Uttoxeter Rural Parish Council would like to state that this would not be practical, as the role of Councillor is voluntary and people would not come forward to be Councillors. 6.07 letter received from resident to confirm hedge has been cut on Stramshall Road, but felt the letter they received was inaccurate, as Cars not affected. Councillors requested Clerk to send an apology letter. 6.08 Staffordshire Sustainable Drainage Systems Handbook – this draft document was forwarded to Councillors on 29.09.2016. The Flood Team requested comments to be made on the draft. Parish Councillors asked Clerk to send, No Comment, back to the Flood Team. 6.09 e-mail about a Neighbourhood plan – Winshill Parish Council – forwarded to councillors on 04.10.2016. Comments are requested to be submitted in writing direct to the Clerk, Winshill Parish Council, Winshill Neighbourhood Resource Centre, Canterbury Road, Winshill, Burton upon Trent DE15 OHD or electronically to [email protected] – deadline for comments by 31st December 2016. 6.10 e-mail from The Community Foundation for Staffordshire – offering grants for organisations working with refugees and asylum seekers. 6.11 e-mail from Fishers-Dewes Solicitors, requesting any documents that the Parish Council hold with regards to - land forming part of Church Farm at Church Leigh, Staffordshire. The Parish Councillors advised Clerk to direct Fisher Dewes Solicitors to the County Archives. 7 HIGHWAYS 7.01 Staffordshire Safer Roads Partnership provided a poster template and a press release appeal wording to gain more volunteers for speed watch campaigns. 7.02 The Loxley Lane Junction at Loxley Green was discussed. A serious accident took place on 11th September and Councillors requested Clerk to contact Highways Team and request the following be considered: Stop Signs on both sides of the junction to replace the Give Way signs. Hedge at Kerfinch Farm to be cut back to increase visibility and to increase the rumble strips, as currently too low and size needs to be increased. Clerk to liaise with Kingstone Parish Council. 7.03 The Highways Log was updated on 20.09.2016 and sent to Councillors by e-mail – Clerk was requested to follow up the dip in the road by Bramshall Inn, although it has been marked a time line for works to be carried out needs to 2 be established. 7.04 BRAMSHALL MEADOWS s106 funding. The Clerk forwarded dates that Richard Rayson from Stafford County Council would be available for a site meeting to discuss chicane system and speed cushions. Councillors requested the meeting to be on 14th November at 4.30pm, to ensure that Mr Rayson can gain insight into the volume of traffic at this time.
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