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Smart Meter Installation Project for Murray State College, Tishomingo, Oklahoma

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Smart Meter Installation Project for Murray State College, Tishomingo, Oklahoma Smart Meter Installation Project for Murray State College, Tishomingo, Oklahoma Water SMART Grant: Small-Scale Water Efficiency Projects for Fiscal Year 2020 BOR-DO-20-F006 Prepared for: Bureau of Reclamation Financial Assistance Support Section Attn: Mr. Matthew Reichert P.O. Box 25007, MS 84-27814 Denver, CO 80225 Applicant: The Chickasaw Nation 520 E. Arlington Ada, Oklahoma 74820 Project Manager: Shane Jemison Water Resources Planner 1630 E. Beverly Ada, OK 74820 (580) 421-5798 Fax (580) 371-2105 [email protected] The Chickasaw Nation Smart Meter Installation Project Table of Contents TECHNICAL PROPOSAL AND EVALUATION CRITERIA Executive Summary ........................................................................................................................ 1 Background Data ............................................................................................................................ 2 City of Tishomingo ..................................................................................................................... 2 Murray State College .................................................................................................................. 2 Past Relationship with Reclamation ............................................................................................... 3 Project Location .............................................................................................................................. 3 Technical Project Description and Milestones ............................................................................... 4 Evaluation Criteria .......................................................................................................................... 5 Evaluation Criterion A – Project Benefits (35 points) ................................................................ 5 Evaluation Criterion B – Planning Efforts Supporting the Project (35 points) .......................... 5 Evaluation Criterion C – Project Implementation (10 points) .................................................... 6 Evaluation Criterion D – Nexus to Reclamation (10 points) ...................................................... 6 Evaluation Criterion E – Department of the Interior Priorities (10 points) ................................ 7 PROJECT BUDGET ...................................................................................................................... 8 Funding Plan ................................................................................................................................... 8 Budget Proposal .............................................................................................................................. 9 Budget Narrative ........................................................................................................................... 10 ENVIRONMENTAL AND CULTURAL RESOURCES COMPLIANCE ................................. 12 REQUIRED PERMITS OR APPROVALS.................................................................................. 14 LETTERS OF PROJECT SUPPORT OFFICIAL RESOLUTION ATTACHMENTS The Chickasaw Nation Smart Meter Installation Project TECHNICAL PROPOSAL AND EVALUATION CRITERIA Executive Summary Date: March 4, 2020 Applicant Name: The Chickasaw Nation City, County and State: The Chickasaw Nation, Tishomingo, Pontotoc County, Oklahoma Project Summary The Chickasaw Nation (CN) is pleased to submit this application to install automatic meter reading (AMR) smart meters within the Murray State College (MSC) water distribution system. The requested funding will allow the CN to purchase and install 32 smart meters and a supervisory control and data acquisition (SCADA) system. Installation of these meters will significantly reduce water losses currently experienced within the MSC water distribution system, enhance management of current water supplies and make the most efficient use of limited water supplies from Pennington Creek, the community’s sole source of water. Ultimately these water savings will benefit the City of Tishomingo once the city takes on the responsibility of supplying water to MSC. The proposed project is one element of a larger effort by the CN to improve aging water infrastructure within its territory and ultimately maximize water reliability for its citizens. The proposed project is supported by existing local and regional water resources planning efforts, which have also been encouraged by the CN. The meter installation project will be completed within 18 months. The proposed project is not located on a Federal facility. 1 The Chickasaw Nation Smart Meter Installation Project Background Data City of Tishomingo Tishomingo, located within the Chickasaw Nation (CN), is the largest city in Johnston County in southeastern Oklahoma as well as the county seat. The city has historically relied solely on the small river that runs through the town—Pennington Creek—but this source almost dried up during the drought of 2011. A further concern is rapid growth due to proposed developments by the CN. The city succeeded earlier this year in expanding its surface water right to 7,000 acre- feet per year (AFY). However, this legal right to capture more water does not impact the physical quantity of water available in Pennington Creek. City officials are very conscious of the fact that the next drought could result in water shortages and have a serious local economic impact. The city currently utilizes an old and deteriorating water treatment plant—a situation the CN is helping the city to address through an ongoing plant upgrade and expansion project. The city has also pursued installation of Automatic Meter Reading (AMR) meters in order to address significant water losses, promote water conservation and inform future water planning. Tishomingo’s water distribution system consists of 99 miles of distributions lines, three storage tanks totaling 350,000 gallons in capacity and a pump station. The proposed project represents another phase of improvements for the existing water system. Murray State College Murray State College, located on approximately 40 acres within the city limits of Tishomingo, has an enrollment of about 2,000 full-time undergraduate students.1 Currently, the college facilities are supplied with potable water by MSC’s own on-site water treatment plant and distribution system; however, an emergency interconnect currently exists between the MSC distribution system and the Tishomingo system, and during periods of low flow or drought in Pennington Creek the City of Tishomingo has provided water to MSC. Many of the water infrastructure lines that are included within the MSC facilities have not been updated. Some of which have not seen improvements for more than three decades. The water loss rate within the current system is unclear due to the lack of data to prioritize this planning. Furthermore, upon completion of a new community water treatment plant the MSC plant will be closed and the City of Tishomingo will take over water supply responsibility for MSC.2 Therefore, efficiency gains obtained now through meter replacements will ultimately reduce demand on the water supply of the city. Since it was established in 1908, MSC and the CN have had a consistent history of partnerships that have fostered community development and educational investment. MSC has consistently had a high percentage of Chickasaw students within their student population and Tishomingo is the historical capital of the CN. The City of Tishomingo provides water for a major CN health clinic, several businesses, key historic sites, tourism facilities, and community centers that impact all youth, families, and veterans that receive over 250 direct programs and services that 1 https://www.mscok.edu/about-msc/consumer-information 2 This is expected to take place by 2021. 2 The Chickasaw Nation Smart Meter Installation Project reside in the surrounding region. MSC provides water to the campus as well as Mercy Hospital Tishomingo, a 25-bed critical access facility serving Tishomingo and Johnston County in southern Oklahoma. Past Relationship with Reclamation The City of Tishomingo received a previous WaterSMART Small-Scale Water Efficiency grant for fiscal year 2018 (BOR-DO-18-F009) to install smart meters for large, institutional water users supplied by the city. The city also received a WaterSMART Small-Scale Water Efficiency grant for fiscal year 2019 (BOR-DO-19-F005) to upgrade irrigation equipment used by MSC. The CN was a partner on both of these previous efforts, and has a long history of working alongside the United States Bureau of Reclamation (USBR) elsewhere in the region on projects within the Arbuckle Simpson Aquifer, Oklahoma’s only sole source aquifer. Some of these projects include the Arbuckle Simpson Drought Contingency Plan and the Water Bank Development Strategy grants. Additionally, the CN has received a technical assistance grant to assist with identifying and developing a supplemental water supply for water providers within the Johnston County Oklahoma region. I I ... -1 I ~• • ,-------I I I I "1 I I I J-------' --, ,------- "'"-'' ~ I I I I I I I I I I l---1 .,,...., ........ I wr.y ~ I I ; I I t , I I 41~ • .,.,,. l 'i \.\. 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