Canyons School District Minutes of Board of Education Meeting

CANYONS SCHOOL DISTRICT MINUTES OF BOARD OF EDUCATION MEETING The following minutes Are A summAry of the June 22, 2021 Canyons BoArd of EducAtion meeting. To listen to the entire board meeting, including All comments mAde during the meeting, pleAse go to BoArdDocs at http://www.boarddocs.com/ut/cAnyons/Board.nsf The Board of Education of Canyons School District met in a business meeting on Tuesday, June 22, 2021 beginning at 4:30 pm at the Canyons Administration Building - East, 9361 S. 300 East, Sandy, Utah 84070. Those in Attendance were: Nancy Tingey, Board President Steve Wrigley, Vice President Mont Millerberg, Board Member Holly Neibaur, Board Member Amber Shill, Board Member Rick Robins, Superintendent Leon Wilcox, Business Administrator Charlie Evans, Director of External Relations Dan Harper, General Legal Counsel Excused: Amanda Oaks, Vice President, Clareen Arnold, Board Member 1. Closed Session – 4:30 pm A. For the purpose of discussing the character, professional competence, or physical or mental health of an individual. B. For the purpose of discussing the purchase, exchange or lease of real property. C. For the purpose of discussion regarding deployment of security personnel, devices, or systems. MOTION: Amber Shill moved to go into closed session for the purpose of discussing the chAracter, professionAl competence, or physicAl or mental heAlth of an individuAl, for the purpose of discussing the purchAse, exchAnge or leAse of reAl property, for the purpose of discussion regArding deployment of security personnel, devices, or systems. Holly NeibAur seconded the motion. *A roll cAll vote wAs taken. (Mont Millerberg joined viA phone) The motion passed unanimously. * Person in Attendance: All Board Members present, Mont Millerberg – Board Member joined by phone, Rick Robins – Superintendent, Leon Wilcox – Business Administrator, Dan Harper – General Legal Counsel joined by phone, Bob Dowdle – Assistant Superintendent. Charlie Evans – Director of External Relations joined the meeting after the roll call. http://go.boarddocs.com/ut/canyons/Board.nsf/goto?open&id=C423KT808D64 2. Study Session – 5:15 pm A. Update on Strategic Planning – Superintendent Rick Robins Superintendent Robins introduced Anthony Kim, CEO of Education Elements. Mr. Kim presented an overview of the process of the strategic planning and timeline of events. The Steering committee has been set up. The next phase will focus on identifying groups and a variety of engagement approaches. The community will have opportunities to participate through public meetings held throughout the strategic planning process to gather input and insight. The purpose of the plan is to serve as a guide for the direction of CSD for the next 10 to 15 years. http://go.boarddocs.com/ut/canyons/Board.nsf/goto?open&id=C423L8808D72 B. Canyons Online update – Superintendent Rick Robins Personalized learning The Superintendent indicated that the pandemic has provided new opportunities such as Canyons Online learning for students and the District intends to continue with providing this curriculum and access for students. The District has adopted Arizona State University Prep Digital (ASUPD) for its online secondary curriculum. He introduced the team from ASUPD present in the room. Julie Young, CEO of ASUPD shared her experience and insight with the Board of Education. She expressed her excitement to provide an opportunity to set the stage for creating greater access for students to have more high-quality options in their online learning. Discussion available on BoardDocs. http://go.boarddocs.com/ut/canyons/Board.nsf/goto?open&id=C42LLB56CB61 C. Review of Transportation services for Suncrest area – Leon Wilcox, Business Administrator Mr. Wilcox presented a map of the Suncrest area and road grade level information for the Traverse Ridge Road in CSD District boundaries and Suncrest Drive in the Alpine District boundaries. Alpine School District provides busing to students living in this area. He presented the recommendations from the Utah school bus operation guidelines for safely transporting students. The Board of Education requested that the administration consult with State Risk Management and the Utah Highway Patrol for their evaluation on possible transportation services from the Suncrest area to CSD schools. The Board also asked for information on potential future development in that area. The Administration will report back to the Board at a future meeting. Presentation available on BoardDocs. http://go.boarddocs.com/ut/canyons/Board.nsf/goto?open&id=C42LLN56D39E D. Superintendent and Business Administrator evaluation process The Board of Education discussed the current evaluation form and process for evaluating the Superintendent and Business Administrator. It was determined that no changes will be made to the form or process. Documents available on BoardDocs. http://go.boarddocs.com/ut/canyons/Board.nsf/goto?open&id=C42LLV56DDF4 3. Business Meeting – 7:00 pm Mont Millerberg, Board member was not present for the Business and LBA portion of the meeting. 4. Opening Items A. Welcome B. Approve Agenda for June 22, 2021 MOTION: Holly NeibAur moved to Approve the AgendA for June 22, 2021. Amber Shill seconded the motion. The motion passed unanimously. http://go.boarddocs.com/ut/canyons/Board.nsf/goto?open&id=C423LC808D76 C. Pledge of Allegiance – Jeff Haney, Director of Communications http://go.boarddocs.com/ut/canyons/Board.nsf/goto?open&id=C423LD808D77 5. Recognitions – Jeff Haney, Director, and Kirsten Stewart, Associate Director of Communications The following were recognized for their achievements: Six Canyons District teacher received a bonus in the “Effective Teacher in High Poverty Incentive Program,” which provides a financial incentive for teachers who serve in a high-poverty school and who achieve a media student growth percentile of 70 or higher. The following teachers will be receiving the bonus with a monetary value of $4,147.94 this month. • East Midvale – Lisa Hubbard • Midvale Middle – Debra Delliskave, Mairen Burningham, Krystal Gordon, Henry Hartzler, Luis Enrique Navarro Gutierrez Four students were nominated for Best Actor and Best Actress Awards at the 11th Annual Utah High School Musical Theater Awards Best Actor – Top Ten Finalists • Maxwell Abbott – Hillcrest High School • Caleb Jeffrey Christensen – Alta High School • Carson McFarland – Hillcrest High School Best Actress – Top Ten Finalists • Chloe Barrus – Alta High School Presentation available on BoardDocs. http://go.boarddocs.com/ut/canyons/Board.nsf/goto?open&id=C423LF808D79 6. Patron Comments No patrons signed up for comment. http://go.boarddocs.com/ut/canyons/Board.nsf/goto?open&id=C423LK808D7D 7. Consent AgendA A. Approval of Minutes for June 8, 2021 B. Approval of Purchasing Bids C. Approval Student Overnight Travel D. Approval of Hire and Termination Reports E. Approval of Administrative Appointments F. Approval of May Financial Reports G. Approval of Annual Fraud Risk Assessment required by the Office of the State Auditor H. Approval of Energy Conservation Resolution I. Approval of Positive Behavior Plans which have received signatures from two Board Members MOTION: Holly NeibAur moved to Approve Consent AgendA Item 7A ApprovAl of Minutes from June 8, 2021; Item 7B ApprovAl of PurchAsing Bids; Item 7C ApprovAl of Student Overnight TrAvel; Item 7D ApprovAl of Hire And TerminAtion Reports; Item 7E ApprovAl of AdministrAtive Appointments; Item 7F ApprovAl of MAy FinAncial Reports; Item 7G ApprovAl of AnnuAl FrAud Risk Assessment required by the Office of the StAte Auditor; Item 7H ApprovAl of Energy ConservAtion Resolution; Item 7I ApprovAl of Positive BehAvior PlAns which hAve received signatures from two Board Members. Steve Wrigley seconded the motion. The motion passed unanimously. http://go.boarddocs.com/ut/canyons/Board.nsf/goto?open&id=C423LP808D81 8. Adjourn meeting as Board of Education MOTION: Steve Wrigley moved to Adjourn the meeting of the Canyons BoArd of EducAtion until lAter in the evening following the meeting of the Local Building Authority of Canyons School District. Holly NeibAur seconded the motion. The motion passed unanimously. http://go.boarddocs.com/ut/canyons/Board.nsf/goto?open&id=C42ME85AD9D7 9. Convene meeting of the LocAl Building Authority of Canyons School District* A. Approve Agenda for Local Building Authority of Canyons School District for June 22, 2021 MOTION: Holly NeibAur moved to Approve the AgendA for the meeting of the LocAl Building Authority of Canyons School District. Amber Shill seconded the motion. The motion pAssed unAnimously. http://go.boarddocs.com/ut/canyons/Board.nsf/goto?open&id=C42MD85AB1EF 10. Business items of the LocAl Building Authority of Canyons School District A. Consideration for adoption of a resolution adopting bylaws for the Local Building Authority of Canyons School District, Utah; confirming the election of officers for such Authority and authorizing other action on behalf of the Authority (Action Requested) – Leon Wilcox, Secretary- Treasurer The Bylaws were approved by the CSD Board of Education on June 8, 2021. The Local Building Authority (LBA) will also need to approve the Bylaws. As stated in the resolution, trustees will always be the seven members for the CSD Board of Education, they may hold regular or special meetings as posted, may form committees and conduct operations in a manner consistent with the best interests of the District. Per the Bylaws the officers of the LBA will be designated respectively as the President

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