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Document Pack Document Pack Democratic Services Section Chief Executive’s Department Belfast City Council City Hall Belfast BT1 5GS 21 st June, 2012 MEETING OF DEVELOPMENT COMMITTEE Dear Alderman / Councillor, The above-named Committee will meet in the Lavery Room (Room G05), City Hall on Tuesday, 26th June, 2012 at 5.15 pm , for the transaction of the business noted below. You are requested to attend. Yours faithfully PETER McNANEY Chief Executive AGENDA: 1. Routine Matters (a) Apologies (b) Declarations of Interest 2. Requests for Deputations 3. Performance and Financial Matters (a) Departmental Plan 2012/2013 (Pages 1 - 20) (b) Departmental Plan 2011/2012 - Update (Pages 21 - 32) (c) Year-end Financial Report (Pages 33 - 44) 4. Belfast's Economy / Marketing the City (a) Waterfront Marketing Contract (Pages 45 - 46) - 2 – (b) Belfast Visitor and Convention Bureau / Belfast City Centre Management - Future Relations (Pages 47 - 50) (c) Portas' Report on Regeneration of High Streets - Parking Update (Pages 51 - 54) (d) Construction Sales Growth (Pages 55 - 58) (e) Digital Hub - Proposed Study (Pages 59 - 60) (f) European Social Fund - Update (Pages 61 - 64) (g) Indie Games Developers' Event 2012 (Pages 65 - 82) (h) Vacant Shop Units in Belfast - Update (Pages 83 - 94) (i) Members' Workshop - Cultural Framework (Pages 95 - 96) (j) Markets' Policy - Report to Follow (k) Future Role of Members in Promoting Belfast in Europe (Pages 97 - 100) (l) INTERREG V Model (Pages 101 - 122) (m) Visit by Delegation from Hefei, China (Pages 123 - 126) 5. Neighbourhoods, Communities and People (a) An Munia Tober - Revenue Grant Aid Support and Lease Arrangements. (Pages 127 - 130) (b) Inter-Agency Forum on Travellers (Pages 131 - 136) (c) Community Development Strategy (Pages 137 - 170) (d) Asset Management at a Neighbourhood Level (Pages 171 - 174) Page 1 Agenda Item 3a Belfast City Council Report to: Development Committee Subject: Department Business Plan 2012-2013 Reporting Officer: John McGrillen Director of Development ext 3470 Contact Officer: David Purchase, Policy Officer, ext 3792 Relevant Background Information 1.1 The purpose of this report is to present Members with the proposed 2012/13 departmental plan for approval by Committee. 1.2 The Departmental Plan is one of the key ways in which Members manage the delivery of the Committee’s priorities. The plan is closely linked to the financial estimates (i.e. the budget for the year ahead) which were considered on 10 January of this year alongside the provisional key actions for 2012/13. These were subsequently agreed by Council at its meeting in February. 1.3 Since then, Chief Officers have been finalising their departmental plans based on these approved estimates and actions, and the commitments made in the Investment Programme. The proposed Departmental Plan is appended to this report for approval by Committee. 1.4 The plan, once approved, also provides Chief Officers with the delegated authority to deliver the key actions that it contains subject to regular monitoring and reporting to Committee. Key Issues 2.1 The appended plan sets out: 2.2 - key departmental actions in 201/13 and; - an indication of which actions directly contribute to the Investment Programme. - the departments key performance indicators for 2012/13. - financial information relating to the estimates for 2012/13. Page 2 2.3 The Plan enables Committee to performance manage the key work of the department. It should also assist managers and officers to make decisions and allocate resources in line with the agreed objectives and activities. Resource Implications 3.1 Financial A spending limit of £19,581,534 was agreed at Committee on 10 January 2011. Equality and Good Relations Considerations 4.1 None. Specific projects within the plan will be Equality Impact Assessed as appropriate. Recommendations 5.1 Members are asked to note and agree the proposed departmental plan which is appended. Decision Tracking Timeline: October/ November Reporting Officer: John McGrillen Key to Abbreviations Documents Attached Appendix 1 - The Development Department's Business Plan 2012-13. Page 3 Development Departmental Plan 2012/13 Development Departmental Plan 2012 - 2013 Draft #125297 1.03 1 Page 4 Development Departmental Plan 2012/13 Contents Section Title Page 1.0 Background 3 2.0 Values and purpose 5 3.0 Changes in internal and external environment 6 4.0 Departmental structure 8 5.0 Key actions for 2012/13 9 6.0 Key performance indicators 2012/13 13 7.0 Financial information 15 8.0 Monitoring and review arrangements 16 9.0 Committee membership 17 #125297 1.03 2 Page 5 Development Departmental Plan 2012/13 1.0 Background 1.1 The Corporate Plan embodies what the council intends to achieve from 2012-15. It is ambitious yet realistic and demonstrates how Members’ are committed to improving quality of life for everyone who lives in, works in and visits Belfast. It is based upon an assessment of need in the city, the views of residents on what the council’s priorities should be and a commitment to strong political and executive leadership at both a city wide and neighbourhood level. 1.2 While the Corporate Plan focuses on issues which cut across Council departments, it also reflects the importance of the quality of the vital services that we provide on a daily basis. 1.3 The corporate plan is illustrated in figure 1 below, showing our key priorities for the city over the next 3 years are: • Leadership • Environment • Economy • People & Communities • Improving our Services • An Organisation fit to Lead and Serve Figure 1: Corporate Value Creation Map [INSERT DEPARTMENT NAME HERE] VCM 2009/10 #125297 1.03 3 Page 6 Development Departmental Plan 2012/13 1.4 This Departmental Plan describes how the Development Department’s actions and targets for 2012/13 complement the Corporate Plan. This Plan sets the strategic direction for the department and will ensure focused and effective management of the department by the Committees and senior managers. It provides explicit links between core departmental activity and corporate strategy. 1.5 Under the council’s Scheme of Delegation, the Director of Development has been given the delegated authority to undertake the activities as outlined in section 6. Progress update reports will be submitted to the Development Committee twice yearly. Departmental VCM (if applicable) 2.1 The Development Department’s purpose is “to play a key role in supporting the Council to improve quality of life by creating a city which is competitive, connected, confident and cohesive.” The work of the department is summarised in the Value Creation Map below, which shows how it contributes to the objectives of the council: To takes a leading role in animating the city, creating a unique personality and the place to be, by delivering change to make Belfast a successful and sustainable place in partnership with members, colleagues, stakeholders and citizens. Better care Better opportunities Better support for Belfast’s environment for success across the city for people & communities Cleaner & greener city Regeneration & growing Regeneration & growing Promote green business the City’s rate base the City’s rate base opportunities Create economic Neighbourhood investment infrastructure Encourage A vibrant, shared & environmentally friendly Growth & practices competitiveness diverse city Employability and skills Developing strong business growth and neighbourhoods & competitiveness supporting communities local procurement Children and Young Culture and tourism People Tourism development Creating and coordinating and promotion opportunities for CYP Better Leadership – strong, fair, together Place Shaping Leverage Better Services – listening & delivering investment HR Financial Information Planning & Communication & Governance Assets Management Planning Management Performance Engagement & Risk Better Value for Money – a can do, accountable, efficient Council Figure 2. Development Department Value Creation Map #125297 1.03 4 Page 7 Development Departmental Plan 2012/13 2.0 Values and purpose 2.2 The Department adheres to the council’s values which state that we will: • focus on the needs of customers, have a ‘can-do’ attitude, be problem solvers, • provide value for money and improve services, • work together, • respect each other, be fair, promote equality and good relations, • act sustainably, • ensure the highest standards of health and safety, and • value our employees. #125297 1.03 5 Page 8 Development Departmental Plan 2012/13 3.0 Changes in internal and external environment 3.1 This plan seeks to contribute to the council’s vision in a context of severe financial austerity. It aims to be both relevant and realistic by meeting rate-payers needs in a fashion which demonstrates flexibility and value for money. Additional economic pressures are likely to arise in 2012/13 and beyond, for example from increasing landfill tax and reduced income levels. The key activities listed in the plan reflect the need to prioritise and to find efficiencies through cooperating internally and externally in the delivery of key services. 3.2 The following sections highlight some of the issues we have had to take into account in developing this plan. Internal 3.3 Internally, the Department is undertaking a series of change management projects to ensure we are fit-for-purpose. These include a programme to realise the benefits from the re-structuring in Community Services during the second half of 2010; work to look at any necessary revisions to the structure to
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