ASA South East Regional Management Board Minutes Of

ASA South East Regional Management Board

Minutes of Meeting held on Wednesday 15th June 2016 at Surrey Sports Park, Guildford ______

Present: Ray Hedger (RH) Board Member (Chair) Jim Boucher (JB) Board Member Darren Wilmshurst (DW) Board Member John Davies (JKD) Board Member Alan Lewis (AL) Board Member Brian Deval (BD) Board Member Chris Lee (CL) Board Member Ivan Horsfall-Turner (IHT) Board Member Roger Penfold (RFP) Chairman (via Skype) William Long (WL) Board Member (via Skype)

Also in attendance (non-voting):

Nick Caplin (NC) ASA Director of Participation Jane Davies (JD) Vice President Alan Green (AG) Divisional Lead (South & West) Rob Saunders (RS) Minute Taker

76 Apologies

Apologies had been received from:

Mike Lambert (ML) Roger Prior (RGP) Shelley Robinson (SR) Gary Shields (GS)

77 Minutes of the Meeting held on 10th May 2016

Minutes from 10th May have been agreed as a true record.

78 Matters Arising from Meeting on 10th May 2016

60 – Updates completed. Policy now on SER website. Being sent out to discipline managers.

61 – Open Water camp will now not take place in 16/17 year.

Action: INFO 79 Matters Arising from landscape sheet

8 - Minute taker – The Board asked to reconsider advertising for a paid position. JB to meet with Surrey University to identify interest. 9 – Tech issues still ongoing. ML away at present, but hoping he can assist by using ‘dummy’ accounts. 25 – Swimming Trust Bursaries – BG has written to BD to inform recipients of bursary. 26 – Jacqui Porritt was due to meet in London, but postponed following further confusion surrounding incorporation.

80 Participation presentation – Nick Caplin

RH welcomed NC to the meeting. NC has now been at ASA as Director of Participation for over a year, and now meeting with all regions discussing progress and plans going forward. NC is primarily focussed on devising a strategy for increasing participation within swimming in the UK. The responses back have been consistent across the regions; there is an interest in knowing the background and strategies for increasing participation. During his time with the ASA so far, NC has noted that there are 3 important factors when considering participation within the sport:

- Continuing justification for significant funding from Sport England. - Maintaining relationships with Pools Operators. - Taking advantage of opportunities in membership, and talent.

Pool Operators are now more likely to outsource management of their facilities. The lengths of those types of contracts are extending; 10-15 years and more, being more common. Expectations of the profit margins remain relatively small within swimming, and so there is an increasing need to maintain relationships with local authorities and Operators to increasing participation.

Participation strategy (3-frontier model) - Visibility – raising awareness of pools and swimming - Environment – customer service, satisfaction - Tailoring the offer – meeting customer needs and experience.

NC has identified 5 potential ‘game changers’/priorities when delivering the strategy. - The set up of a health commission group – focussed on swimming and health agenda. - Social swimming project – going into ‘harder-to-reach’ communities and providing opportunities to swim, and to become qualified swim teachers to increase participation. - Data pool – getting better data within pools and interactions. Collating data from till systems and identifying trends within pools. - Technology – looking for some entry-level swim tracking, much like Nike+ for running. - 400m challenge – creating the ‘5k run’ of swimming.

KPIs have been created to measure progress and will be communicated to the wider team and regions.

The participation team has seen some recent changes: - Increased size of facilities team - In process of creating analysis of pools stock in the country – identifying locations of pools (or where there is a lack of pools) - Set up of the health & wellbeing team - Product development team - Delivery team – changed job titles of Aquatic Officers to Area Swim Managers, each with specific responsibilities. - Learn To Swim Manager - National Partnership Team

NC is working with local authorities to build detailed case studies, and provide regions with figures. It was mentioned by the Board that the cost of swimming, is significantly higher than that of running/cycling. NC suggests that it is not currently one of the key barriers to swimming, but it’s rather likely to be tied to time and motivation.

The Board is asked to direct questions regarding participation directly to Nick Caplin.

81 Accounts

The accounts are currently with auditors, and therefore have not been signed off yet.

JKD suggests that the accounts need tidying; unnecessary lines still within accounts – ‘Olympic Ticket Income’ etc. List to be sent to BG

Board asked to approve accounts for 2015/16. Board agrees in principle. Action: INFO 82 Annual Report

Board was asked to approve the Annual Report for 2015/16. Some reports are still waiting to be signed off; Swimming, Synchro, and Disability. BD and BG chasing those not yet signed off.

BD asked for up-to-date high-res images for print run. Proposed format of print and pull-out paragraphs surrounding investment.

Deadline of publication to be ahead of ACM – draft print may be available by the end of June, ahead of July meeting of RMB. Action: BD & BG 83 ASA Aquatics Awards 2016

CL, AL, and JB elected to review and endorse nominations. 84 Harold Fern and A H Turner Awards

Nominations must be in by 15th July. 85 ASA Senior Leadership Communiqué April & May 2016

BD suggests it would be helpful for more context for general readers, and those not at Board meetings. NC admits that it does need adjusting.

JB mentioned that the comments relating to Masters Talent in the May document is lacking.

NC to feedback comments to Jane Nickerson. 86 Affiliations & Resignations

86.1 – Margate SC – no longer an affiliated club. 86.2 – University of Surrey – BG has dealt with.

87 Correspondence

Board approved appointment of Mark Savill as an ASA Friend.

88 ASA Sport Governing Board & Group Board Minutes

RGP not present to give an update. Board asked to direct any comments to RGP.

CL asks that 34.5 and 35.2 seem to relate directly to clubs, should discipline managers be communicating to clubs?

Minutes to be brought forward to next RMB meeting.

89 Divisional Lead Report

- New behaviour change research - Team up with Disney on a “Finding Dory” campaign - APS10 shows 12-month flat line in participation.

90 AOB

90.1 – Queen’s Birthday Honours List MBE – Jenny Gray – Reading Royals MBE – Sally Minty-Gravett – Jersey Long distance swim club

90.2 – ASA coaching certificates – all disciplines. Certificates to be brought in by ASA through IOS. JKD suggests raising issue with ASA as to why IOS is only provider of certificates following issues discussed at previous meetings. JKD to draft letter/response to ASA to be discussed in July meeting. BG to add to agenda. Action: BG

90.3 – AL has received requests for officials – not enough ‘Judge 2’ within region. The general consensus of the Board suggests that the volume of paperwork involved puts people off, and they also tend not to be willing to travel to swim meets – a compulsory part of the course. To be put on the agenda for next meeting. Action: BG 90.4 – RH emails address to change to [email protected]

90.5 – Regional Chairs minutes to be added to July meeting agenda.

Next Meeting – Thursday 14th July, Surrey Sports Park, Guildford.

Meeting closed at 21:05

ASA South East Region

Regional Management Board A meeting of the Regional Management Board will be held on Wednesday 15th June 2016 in the World Cup Suite, Surrey Sports Park, GU2 7AD commencing at 1900

A G E N D A 1. Nick Caplin NC 1900

2. Apologies RH 1920 To receive any apologies from members unable to attend the meeting Gary Shields 3. Minutes of the Meeting held on 10th May 2016 RH 1925 To agree accuracy of minutes from the previous meeting Enclosed 4. Matters Arising RH 1930 To consider any matters arising from the minutes not covered in the agenda and Enclosed confirm actions ITEMS FOR DECISION 5. Accounts RFP 1940 To approve the Accounts for 2015/16 Enclosed 6. Annual Report BD 1950 To approve the Annual Report for 2015/16 Enclosed 7. ASA Aquatics Awards 2016 RH 2000 To appoint a panel to review and endorse nominations 8. Harold Fern and A H Turner Awards RH 2005

ITEMS FOR DISCUSSION / INFORMATION 9. ASA Senior Leadership Communiqué April & May 2016 RH 2010

10. Affiliations & Resignations RH 2015 10.1 New Affiliations None 10.2 Resignations None 10.3 Enquiries University of Surrey 10.4 Transfers None 10.5 Change of Name None 11. Correspondence RH 2020 ASA Friend Enquiry

12. ASA Sport Governing Board & Group Board Minutes RGP 2025 Discuss the minutes of the ASA Group Board (10 May) and Sport Governing Enclosed Board (14 May) if available. 13. Divisional Lead Report AG 2035 Verbal Update 14. Division 6 Month Update Report AG 2045 Enclosed 15. AOB RH 2055 24 hours notice required 16. Date of Next Meeting RH 2100 Thursday 14th July, Surrey Sports Park

ASA South East Regional Management Board

Minutes of Meeting held on Tuesday 10th May 2016 at Surrey Sports Park, Guildford ______

Present: Ray Hedger (RH) Board Member (Chair) Jim Boucher (JB) Board Member John Davies (JKD) Board Member Brian Deval (BD) Board Member Ivan Horsfall-Turner (IHT) Board Member Chris Lee (CL) Board Member Alan Lewis (AL) Board Member William Long (WL) Board Member Roger Prior (RGP) Board Member Shelley Robinson (SR) Board Member

Also in attendance (non-voting):

Alan Green (AG) Divisional Lead (South & West) Jane Davies (JD) Vice President Kristie Jarrett (KJ) Regional Club Development Officer Mike Lambert (ML) President Rob Saunders (RS) Minute Taker

54 Apologies

Apologies had been received from:

Roger Penfold (RFP) Gary Shields (GS) Darren Wilmshurst (DW)

55 Minutes of the Meeting held on 21st March 2016

Minutes from 21st March have been agreed as a true record subject to the following amendment(s):

39 – 18.2 Should read RFP not RPF 40 – 11 Should read RGP not RFP 41 – The next Water Polo group meeting will be held on the 18th July

56 Matters Arising from Meeting on 21st March 2016

46 – An appraisal of the Chairman had been undertaken, together with discussion of the points raised by the Chairman in his completed appraisal form. It was agreed that a summary of the appraisal forms received and the Chairman’s submission should be circulated to Board members.

RFP, IHT, and RH discussed the idea of a ‘working day’ to cover all the significant points that came up as part of the appraisal process. A date in November has been suggested, but to be confirmed in a future meeting. Although this would be an ‘ideal’ proposal it was felt impractical, with the approach of the ACM and the potential for new Board members to be appointed. It was felt that only the current Board members should participate but in view of board members commitments and diaries a day meeting at short notice would be difficult.

It was therefore proposed that only formal business should be on the agenda for the July meeting and the remainder of the meeting devoted to discussion of the appraisal comments and the Board is asked to expect a slightly longer meeting than normal, potentially up to 2.5 hours.

57 Matters Arising from landscape sheet

2 – Anthony Smith, ASA Friend. Item has been on agenda for over 2 years with no update so far. Delete from list. Action: BG 5 – Governance Review. There has been difficulty in arranging a meeting so far. Board suggests a conference call, or a meeting directly preceding a RMB meeting.

7 – Mailsports contract. Still in progress. Tenders being sought mid-year.

8 – ASA Service Level Agreement. Still ongoing. Renewing terms of BG responsibility to the Board. In view of RFP’s incapacity AG was requested to arrange to visit RFP and finalise the agreement. Action: AG/RFP 10 – Communications. Email addresses for Helen Mack and Kristie Jarrett to go live imminently. IP addresses of new server required. Action: BD 58 Annual Council Meeting 2016

RFP sent in a note prior to the meeting, and while still recovering from an ankle injury earlier in the year, has not been able to make any progress in the arrangement of the 2016 ACM. The plan is to meet and come up with a plan ahead of the September date. Still trying to find a ‘hook’, a guest-speaker, to entice people to attend the meeting, without spending too much money. Action: BD/ML/RFP

59 ASA Aquatics Awards 2017 – Working Group

The decision to appoint Chris Lee to the working group was ratified. 60 Athlete Contributions to Overseas’ Camps Policy

JKD presented a draft proposal that each athlete participating in training camps should contribute £25 per day for UK-based camps and £50 per day for off-shore camps, as a result of an increase in interest for running off-shore training for athletes.

The Board suggested that while it backs the movement into opportunity to train elsewhere, that for the time-being ‘off-shore camps’ should remain within mainland Europe to keep costs down, as it will be the South-East Region picking up the excess costs. The Board asks that this is to be added into the policy, along with a note about this policy might tie-in with hardship/funded athletes.

Finally, the Board asks that the last sentence speaking of how each discipline may vary the amounts, may leave it open to interpretation, and so ask to remove, or reword it. But, if appropriate, include a section on the various funding options within Diving.

Board approved the policy, subject to the adjustments highlighted above. Action: JKD

61 Open Water Camp – Funding Request

JKD presented the Board with a request to add £1000 to the Open Water budget to cover the cost of a training camp in September. The request was approved with the proviso that the costs are capped to £1000, but ideally exact figures need to be worked out and presented by the Open Water group. Action: JKD 62 Level 3 Coaching Bursaries

Following an earlier decision by the SER Development Group not to fund a Level 3 coaching qualification provided by Survive and Save for one Mr. Brazil, JB and JKD presented their thoughts on it.

JKD asked the Board to agree with the initial decision made by the Development Group, and not fund the course provided by a relatively small, and unknown provider of this particular course because there is not presently enough conclusive evidence supporting Survive and Save as a provider.

JB counters by making a case for amending the existing policy to approve reimbursement funding following successful completion of the course, no matter the course provider, provided the course is approved by the ASA Awarding Body. The Survive and Save course in this case, is. This would therefore take all financial risk away from the SER.

Board discussed JB’s proposal but considered that the request should be approved in line with our existing rules with no amendment required.

Action: AL/BG 63 ASA Club Survey 2015 Analysis

KJ presented on the recent club survey and the data received for the 2015 year, and the actions to follow.

- There was a 32% response rate for clubs overall, 31% of which from the SER (58 clubs. 42 clubs identified, the rest chose to remain anonymous). - Clubs are reportedly satisfied with the increased support provided by the ASA CDO/ROs and the ASA Club Developments Team. - Club membership in the SER has seen another increase in 2015, and also the highest number of club volunteers. - Volunteers and coaches are interested in receiving further training in 2016. Particularly Safeguarding, Coaching/Teaching courses, Officials training, as well as development of in- house programmes for timekeeping, young volunteers, and mentors. - Some of the biggest challenges facing clubs are; access to funds, retention of staff and volunteers and development opportunities for them, available pool-space, and hire costs.

65 Annual Report

Board is to sign off the Annual Report at next meeting, June 15th. BD to create a basic text-only document as ‘first-draft’ for Board to sign off before finalising with artwork. Board requests a more frequent update, and suggests a newsletter. Action: BD 66 Finance

GS absent from meeting. No finance update available.

67 Swimming Trust Bursaries

The Swimming Trust recently received a bequest of £1,240 from the late Mrs Barbara Field's family to be used towards swimming teaching in the South East. Mrs Field had spent many years teaching swimming to children and families in and around Farnborough and wanted this work to continue.

The Trust would like to pass this to the South East Region for administration and to ensure that it is used to support teacher training on Level 2 courses in the Region.

BG to report back to the Swimming Trust on who the beneficiaries are along with a record of the award made. Action: BG 68 Health & Safety Meeting Minutes

All guidance documents reviewed and agreed – to be made available online.

The new regulations surrounding pool temperatures during events were discussed following complaints received about poor race times due to pool temperatures being too high. 69 Affiliations

69.1 – Jersey Etaile Synchro Club – approved by email.

70 Correspondence

70.1 – ASA Council Working Group meeting notes were received. Emphasised that they were only draft notes at this stage. 70.2 – Incorporation Jane Nickerson sent an update on incorporation to the various ASA Regional Board Chairmen that states that Jacqui Porritt has drafted a paper for approval. It was agreed to invite Jacqui Porritt and Nick Caplin to the next meeting, June 15th.

71 Chairmans Meeting Minutes 23rd March

SER did not record records due to changes in data protection in not allowing the viewing of full dates of birth from the ASA website.

72 ASA Sport Governing Board & ASA Group Board Minutes

ASA Sport Governing Board & ASA Group Board Minutes for meetings held in 2016 to date now received. Discussions about the last 3 SGB meeting, where minutes had not previously been available. Next SGB meeting 15th May.

73 DBM Report

The Divisional Business Manager, Alan Green, has had a change in title to Divisional Lead (South & West), no change in job responsibility.

74 AOB 74.1 – LEN European Swimming Masters

As actioned at the previous meeting JB had prepared a draft letter but this had not been distributed until the day of the meeting. JB updated the meeting noting that further issues had arisen in respect of some competitors' races being exclusively in the warm-up pool, poor spectator provision and lack of catering facilities. Board Members were asked to submit comments on JB's draft within one week after which JB would prepare final version for RMB Chair to send to Messrs Sparkes and Rothwell. Action: JB

74.2 Nick Caplin to attend next meeting of RMB, Board Members asked to submit any topics they would like Nick to cover to BG to add to agenda. Action: Board Members

75 Next Meeting – Wednesday 15th June, Surrey Sports Park, Guildford.

Meeting closed at 21:05

AGENDA ITEM 4 MATTERS ARISING FROM RMB MEETINGS Updated as at 09 June 2016 SUMMARY OF AGREED ACTIONS MIN REF ACTION COMMENTS 1 Finance - CL & JB suggest reimbursing entry fees for disability swimmers. 12.05.2014 CL/JB/RGP RFP suggested that the disability discipline group needed to come up with Min 43 proposal or proposals about use of the funds. SR recommended sub-group to monitor and suggest spending 2 Conflict of Interest Form – RGP Circulated Conflict of Interest Form, 12.05.2014 BG Awaiting receipt of form for which board and committee’s must complete. It was decided an email Min 49 circulation 04.05.16 stating “I have no conflict of interest” would suffice. RGP requested BG collate and forward on – replies to be received by next meeting. 3 Disability Group – to ask disability group to report back on opportunities 10.06.2014 RGP to raise with to support athletes financially, together with any other proposals for the Min54 Disability Group use of the identified funds 4 Governance Review 15.02.2015 SR/DW/WL/RH In Progress. There has been Defer – matters arising. More information from Jane Nickerson. Reform the Min 28 difficulty in arranging a Governance Group to look at this and which areas the board should look meeting so far. Board at. suggests a conference call, or a meeting directly preceding a RMB meeting. 5 Communication with Sub-Regions 16.03.2015 Communications Communications’ Group would explore further, perhaps enquiring of sub- Min 42 Group regions what information they required from the Board, and the wider Region. 6 Mailsports Contract 16.03.2015 GS, BD & WL In Progress – Tenders being The Mailsports contract is to be reviewed by RFP and RH. This contract Min 47 sought will be limited to apparel and equipment (ie to exclude supplements). Tenders being sought under direction of GS, BD & WL. 7 ASA Service Level Agreement 09.07.2015 RFP RFP to discuss with AG and report to September meeting. Min 72 8 Minutes: Speed of Preparation and Circulation 09.07.2015 RFP/JB In Progress – role The Board agreed to explore ways to achieve consistency of minute Min 105.1 advertised. No applications writing and the preparation of the draft minutes within a defined timeframe, received. both with Freedom Leisure and through other avenues, including creating a specific contract for the role. 9 Communications 13.10.2015 RFP/BD In Progress Helen Mack & Kristie Jarrett to have @southeastswimming.org email Min 136.2 addresses set up. 10 List of Assets 13.10.2015 BG In Progress BG to compile a list of assets for Trustees Min 140.3 11 Regional Appointments to National ASA Groups 13.10.2015 RGP In Progress Board requested information about the appointments, and who made Min 140.4 them. RGP to investigate. 12 Annual Council Meeting 2016 22.11.2015 ML/BD/RFP A working group consisting of Mike Lambert, Brian Deval and Roger Min 148 Penfold will review the content of the Annual Council Meeting and how this information is communicated. Reporting back to the Board on 21st March. 13 Affiliation Fees – Collection Arrangements 22.11.2015 RFP Noted approach of London From 2016 the ASA will charge membership fees throughout the year Min 152 Region to Adam Paker. abolishing the free period that previously existed from 30th September. A Awaiting AP’s response. decision has been requested on if the Region will be following suit, by 4th December. After discussion it was felt that further clarification of the details would be required before a decision could be reached. 14 Automated Booking System for Courses and Workshops 21.02.2016 BD BD has been looking into a Would like to create an automated booking system for courses and Min 24 booking system, although workshops. This can be done through Event Brite however there will be may not be completely necessary at this stage. fees for events that are chargeable. BD to supply a report for the March meeting. 15 Website Feedback 21.03.2016 BD BD suggests adding a link to the website during Championship for a Min 42 feedback questionnaire to swimmers and parents, not just administrators. BD invites Board for suggested themes, questions, and information required. 16 Appraisal of Chairman 21.03.16 RH/IHT RH proposed that, the Board be allow to recreate information gathered Min 46 to address issues in a ‘working day’ format for after the appraisal, summary document be sent to Board Members to allow the information gathered to address issues in a working day format. Please send any objections to proposal to IHT or RH. 17 ASA Senior Leadership Communiqué February 2016 21.03.16 RGP Ref page 2, 2nd point: Min 48 “Met with Sport England to discuss regional alignment and a process for better collaboaration.” The Board asks for clarification on the point. RGP to communicate with Head of Participation. 18 ASA Sport Governing Board & Group Board Minutes 21.03.16 RGP Completed No minutes received for meeting so far this year. RGP to chase with Cathy Min 51 Lambert 19 Disability Budget 21.03.16 Board discussed £5k proposed trip to Jersey, more information needed Min 53.9

from discipline manager, specifically costs for Guernsey swimmers, before approval. 20 Reserves Policy 21.03.16 Finance Group Finance group to report back on “reserves” policy Min 53.4 21 European Masters Championships 21.03.16 JB Completed JB leads discussion on European Masters Championships. Min 53.5 It is suggested that organisation of the event as a whole has been difficult. A lot of disgruntled participants due to conflicting information on various social media websites. The organising committee are clearly under-resourced. JB invites Board to express dissatisfaction to David Sparkes and British Swimming. Board agrees provided a draft letter can be circulated as soon as possible. 22 Athlete Contributions to Overseas’ Camps Policy 10.05.16 JKD Policy accepted subject to amendments. Min 60 23 Level 3 Coaching Bursaries 10.05.16 BG / AL Completed Advise candidates that bursaries for Level 3 Coaching Swimming Min 62 courses will now be accepted. 24 Annual Report 2016 10.05.16 BD On Agenda Board is to sign off the Annual Report at next meeting, June 15th. Min 65 Board requests a more frequent update, and suggests a newsletter. 25 Swimming Trust Bursaries 10.05.16 BG The Swimming Trust recently received a bequest of £1,240 from the late Min 67 Mrs Barbara Field's family to be used towards swimming teaching in the South East. Mrs Field had spent many years teaching swimming to children and families in and around Farnborough and wanted this work to continue.The Trust would like to pass this to the South East Region for administration and to ensure that it is used to support teacher training on Level 2 courses in the Region.

BG to report back to the Swimming Trust on who the beneficiaries are along with a record of the award made.

26 Incorporation 10.05.16 RFP / BG Invite sent but no response Jane Nickerson sent an update on incorporation to the various ASA Min 70 received. Regional Board Chairmen that states that Jacqui Porritt has drafted a paper for approval. It was agreed to invite Jacqui Porritt to the next meeting, June 15th.

Updated 09/06/2016 BG

ASA South East Region Report Income and Expenditure Account for the period‐ended 31/03/2016

Variance to Notes: 31/03/2015 31/03/2016 31/03/2015 £££ Income

Affiliation fees (109,497.15) (114,877.30) (5,380.15) Licensed meet fees (31,639.41) (35,056.79) (3,417.38) Bank interest (net) (132.17) (132.69) (0.52) CSO income ‐‐‐ Sponsorship (5,000.00) (5,000.00) ‐ Miscellaneous (156.00) (30.00) 126.00 Olympic tickets income ‐‐‐ (146,424.73) (155,096.78) (8,672.05)

Expenditure

Cost of Democracy Regional council meeting 1,879.00 2,552.08 673.08 ASA council 1,282.09 1,160.96 (121.13) Regional management board 4,800.10 5,698.05 897.95 President's expenses 811.60 223.88 (587.72) Welfare officer's expenses 146.70 14.85 (131.85) Finance group costs 94.50 120.60 26.10 Accountancy fees 1,560.00 1,560.00 ‐ Miscellaneous 50.00 ‐ (50.00) Bank charges 648.48 743.80 95.32 11,272.47 12,074.22 801.75

Disciplines Diving (net) 9,552.92 14,099.53 4,546.61 Disability (net) 7,918.57 6,297.45 (1,621.12) Masters (net) 233.68 (519.28) (752.96) Open water (net) 916.33 1,010.58 94.25 Swimming (net) (3,387.25) 2,001.22 5,388.47 Synchronised swimming (net) 10,993.43 13,625.78 2,632.35 Water polo (net) 3,119.75 13,888.40 10,768.65 Medals 2,188.82 1,999.85 (188.97) 31,536.25 52,403.53 20,867.28

Development plan Development group costs 953.80 705.05 (248.75) Course subsidies 44,269.67 45,455.80 1,186.13 Swim21 3,972.76 6,515.34 2,542.58 Volunteer training 683.58 18,929.30 18,245.72 Long distance meets 2,113.88 ‐ (2,113.88) Athlete Support 5,269.50 4,171.07 (1,098.43) Youth Forum ‐ 39.33 39.33 57,263.19 75,815.89 18,552.70 Staffing Contributions to AO's and RCDO 39,267.57 62,978.31 23,710.74 Central establishment costs 1,913.56 4,637.36 2,723.80 41,181.13 67,615.67 26,434.54

141,253.04 207,909.31 66,656.27

(Surplus) / Deficit 5 (5,171.69) 52,812.53 57,984.22

C:\Users\gibbsb\Desktop\BG\SE Region\Finance\2015‐16\ASA SER financial statements 2015.16 v6 Update 26.05.16.xlsx ASA South East Region Report Balance Sheet as at 31/03/2016

Variance to Notes: 31/03/2015 31/03/2016 31/03/2015 £££ Current Assets Debtors 2 49,714.19 49,320.73 (393.46) Cash at Bank 3 331,604.63 287,897.57 (43,707.06) 381,318.82 337,218.30 (44,100.52) Less: Current liabilities Creditors 4 (33,871.71) (41,487.72) (7,616.01)

Total Assets Less Current Liabilities 347,447.11 295,730.58 (51,716.53)

Accumulated Surplus 5 (347,447.11) (295,730.58) 51,716.53

(347,447.11) (295,730.58) 51,716.53

Notes to the Financial Statements for the period‐ended 31/03/2016

1 Accounting policies

The financial statements have been prepared under the historical cost convention.

2 Debtors Variance to 31/03/2015 31/03/2016 31/03/2015 £££

Debtors ‐‐‐ Prepayments and accrued income 49,714.19 49,320.73 (393.46) 49,714.19 49,320.73 (393.46)

3 Cash at bank Variance to 31/03/2015 31/03/2016 31/03/2015 £££

Cash at Bank ‐ General Purposes 294,604.63 250,897.57 (43,707.06) Cash at Bank ‐ Restricted Cash 37,000.00 37,000.00 ‐ 331,604.63 287,897.57 (43,707.06)

Included within Cash at Bank at the balance sheet date is £37000 (2014: £37000) of Restricted Cash which relates to monies received from the Amateur Swimming Association specifically to cover expenditure in the Disability Swimming discipline. As such, these monies remain restricted for this use until spent or released by the Amateur Swimming Association for general purposes

4 Creditors Variance to 31/03/2015 31/03/2016 31/03/2015 £££

Amounts falling due within one year: Trade Creditors (759.23) (254.10) 505.13 Accruals and deferred income (33,112.48) (41,233.62) (8,121.14) (33,872) (41,488) (7,616)

C:\Users\gibbsb\Desktop\BG\SE Region\Finance\2015‐16\ASA SER financial statements 2015.16 v6 Update 26.05.16.xlsx ASA South East Region Report Notes to the Financial Statements for the period‐ended 31/03/2016 (Continued)

5 Accumulated Surplus Variance to 31/03/2015 31/03/2016 31/03/2015 £££

General Fund: Balance brought forward at 1 April (342,275.42) (347,447.11) (5,171.69) (Surplus) / deficit for the year (5,171.69) 52,812.53 57,984.22 Balance carried forward at end of period (347,447.11) (295,730.58) 51,716.53

6 Related Party Transactions

The Region is controlled by the Regional Management Board on behalf of the members.

C:\Users\gibbsb\Desktop\BG\SE Region\Finance\2015‐16\ASA SER financial statements 2015.16 v6 Update 26.05.16.xlsx ASA South East Region Report Income and Expenditure Account for the period‐ended 31/03/2016

Variance to 31/03/2015 31/03/2016 31/03/2015 £££

Profit & Loss

Sales (249,481.68) (264,202.37) (14,720.69) Purchases 112,638.58 134,341.45 21,702.87 Direct Expenses 75,855.78 100,239.33 24,383.55 Overheads 55,815.63 82,434.12 26,618.49 Taxation (5,171.69) 52,812.53 57,984.22 Sales

ASA Grants ‐ Administration/Other ‐‐‐ Membership Income (109,497.15) (114,877.30) (5,380.15) IoS/ESF Income ‐‐‐ Sponsorship Income (5,000.00) (5,000.00) ‐ Miscellaneous Income (156.00) (30.00) 126.00 Income PESSYPS ‐‐‐ Workforce Development Funding ‐‐‐ Bank Interest (132.17) (132.69) (0.52) Income Licence Meet Fees (31,639.41) (35,056.79) (3,417.38) Income Swimming (71,281.39) (66,066.31) 5,215.08 Income Synchro (8,800.37) (18,588.80) (9,788.43) Income Diving (2,923.48) (2,922.50) 0.98 Income Water Polo (6,010.00) (5,990.00) 20.00 Income Masters (12,683.71) (14,003.48) (1,319.77) Income Open Water Championship (1,358.00) (1,534.50) (176.50) Income Disability Events/P2P/Grants ‐‐‐ Income Olympic Tickets ‐‐‐ Flat Rate ‐ Gain /Loss ‐‐‐ Contributions From Sub‐Regions ‐‐‐ (249,481.68) (264,202.37) (14,720.69)

Discpline Expenditure

Swimming Comp Expenditure 47,324.49 41,525.41 (5,799.08) Swimming Group Meeting Expenses 803.85 1,374.30 570.45 Synchro Expenditure 19,793.80 32,214.58 12,420.78 Diving Expenditure 12,476.40 17,022.03 4,545.63 Water Polo Expenditure 9,129.75 19,878.40 10,748.65 Masters Comp Expenses 12,422.39 12,128.24 (294.15) Masters Group Meetings & Training Day 495.00 1,355.96 860.96 Open Water Expenditure 2,274.33 2,545.08 270.75 Disability Expenditure 7,918.57 6,297.45 (1,621.12) 112,638.58 134,341.45 21,702.87

Variance to 31/03/2015 31/03/2016 31/03/2015 £££

Central Development

Teacher and Coaches Bursaries 33,861.45 43,866.44 10,004.99 CPD Regional Courses 4,234.97 2,963.40 (1,271.57) Counties Working Meetings ‐‐‐ Officials Licensing 875.00 600.00 (275.00) Teachers Workshops 5,981.83 ‐ (5,981.83) Swim21 Networks 3,000.00 5,000.00 2,000.00 Regional Development Day & Consultancy ‐‐‐ Support Long Distance Meets 2,113.88 ‐ (2,113.88) Swim21 Panel Expenses 753.35 1,515.34 761.99 Athlete Bursaries: Low Income Families ‐‐‐ Athlete Bursaries: Exceptional Expense 5,269.50 4,171.07 (1,098.43) Regional CPD Training ‐‐‐ Young Volunteers ‐ 5,095.96 5,095.96 Team Managers Forum ‐ 557.15 557.15 Support ASA Talent Camps 9,519.13 10,357.26 838.13 Offshore Camp 10,246.67 14,810.56 4,563.89 Other Swim Development ‐ 11,302.15 11,302.15 75,855.78 100,239.33 24,383.55

Central Establishment / Governance

RMB 4,800.10 5,698.05 897.95 Chairman/Presidents Expenses 811.60 223.88 (587.72) Communication Group ‐‐‐ Development Group 953.80 705.05 (248.75) Finance Group 94.50 120.60 26.10 Other Groups ‐ 60.00 60.00 Regional Welfare Officer Expenses 146.70 14.85 (131.85) ACM 1,879.00 2,552.08 673.08 Regional Trophies and Awards ‐‐‐ Accountancy Fees 1,560.00 1,560.00 ‐ ASA Council Expenses 1,282.09 1,160.96 (121.13) Sub‐Regional Grants ‐‐‐ Consultancy Fees ‐‐‐ Newsletter/Mailings/Communication ‐ 266.40 266.40 Annual Dinner ‐‐‐ Website ‐‐‐ Corporation Tax ‐‐‐ Communication Expenses 950.00 3,725.15 2,775.15 Miscellaneous 773.56 396.81 (376.75) Donations 50.00 ‐ (50.00) Support Aquaforce Awards 219.41 ‐ (219.41) Awards & Engravings 2,188.82 1,999.85 (188.97) Payments to ASA for Central Establishment Cost 190.00 189.00 (1.00) Sage Mapping & Training costs ‐‐‐ AO's/RCDO's Contributions 39,267.57 62,978.31 23,710.74 Olympic Tickets Expenditure ‐‐‐ Bank Charges 648.48 743.80 95.32 Youth Forum ‐ 39.33 39.33 55,815.63 82,434.12 26,618.49

Variance to 31/03/2015 31/03/2016 31/03/2015 £££

Disciplines:

Swimming Development Income (10,152.20) (14,122.00) (3,969.80) Swimming Development Costs 32,031.88 36,469.97 4,438.09 Sub total Swimming Development 21,879.68 22,347.97 468.29 Income Swimming (61,129.19) (51,944.31) 9,184.88 Swimming Comp Expenditure 47,324.49 41,525.41 (5,799.08) Swimming Group Meeting Expenses 803.85 1,374.30 570.45 Net Swimming position: 8,878.83 13,303.37 4,424.54

Income Synchro (8,800.37) (18,588.80) (9,788.43) Synchro Expenditure 19,793.80 32,214.58 12,420.78 Net Synchro position: 10,993.43 13,625.78 2,632.35

Income Diving (2,923.48) (2,922.50) 0.98 Diving Expenditure 12,476.40 17,022.03 4,545.63 Net Diving position: 9,552.92 14,099.53 4,546.61

Income Water Polo (6,010.00) (5,990.00) 20.00 Water Polo Expenditure 9,129.75 19,878.40 10,748.65 Net Water Polo position: 3,119.75 13,888.40 10,768.65

Income Masters (12,683.71) (14,003.48) (1,319.77) Masters Comp Expenses 12,422.39 12,128.24 (294.15) Masters Group Meetings & Training Day 495.00 1,355.96 860.96 Net Masters position: 233.68 (519.28) (752.96)

Income Open Water Championship (1,358.00) (1,534.50) (176.50) Open Water Expenditure 2,274.33 2,545.08 270.75 Net Open Water position: 916.33 1,010.58 94.25

Income Disability Events/P2P/Grants ‐‐‐ Disability Expenditure 7,918.57 6,297.45 (1,621.12) Net Disability position: 7,918.57 6,297.45 (1,621.12)

Total disciplines 41,613.51 61,705.83 20,092.32

Other income: (146,424.73) (155,096.78) (8,672.05)

Other expenses: 99,639.53 146,203.48 46,563.95

(Surplus) / Deficit: (5,171.69) 52,812.53 57,984.22 ^^^

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ASA Divisional Lead Report Alan Green It has been an exciting and often challenging 12 months but I have enjoyed every moment. I would like to take this opportunity to thank Richard Bradford, Beth Morse, Tim Hutton, Julie Bunn, Sarah Porter, Bryony Gibbs, Chris Vickery, Kristie Jarrett, Helen Mack, Rosa Gallop, Roger Penfold, all the members of the Regional Management Board and the many Volunteers for all their hard work and support over the past 12 months. We welcomed back Aquatic Officer Beth Morse from maternity leave in March and she quickly picked up where Richard Bradford left off supporting operators and stakeholders across the Region.

The past 12 months have also seen some exciting staff appointments and movements. Nick Caplin, Director of Participation, recently appointed from gaming giant Sony Playstation quickly set about understanding and meeting the internal departments of the ASA and meeting the various delivery teams before focussing on writing the ASA Participation Strategy.

The Participation Strategy was signed off by Sport England in November 2015 and we began the process of delivering the strategy to the multiple stakeholders across the region and ensuring it has maximum impact by increasing the number of people swimming more often and establishes appropriate and effective Learn to Swim and Talent pathways.

Mark Burgess, formerly Divisional Business Manager for London and the East Region, was promoted to the new Head of Delivery role with the remit of leading the Delivery team to deliver the new both within the Regions and with national operators, getting more people swimming, more often.

Lesley Hill, formerly the Divisional Business Manager for the Central Division was announced as the new National Partnerships Lead to work with our National Operators to ensure we have as greater influence and impact with them as possible to deliver the new Participation Strategy effectively.

Early 2016 it was agreed that a review of the internal structure of the Get People Swimming (GPS) team was necessary to ensure we could deliver our strategy. This process was concluded In March 2016 and is now in full flow. Each new Area Swim Manager, formally Aquatic Officers, also has an area of specialism that will help them to support the team and our stakeholders in having access to information, training and resources from various departments in the ASA. These specialisms include; Health & Wellbeing, Facilities, Learn to Swim – School Swimming, Insight, Workforce Development and Products. In addition to this the South Divison now has a dedicated Learn to Swim Manager who will work with operators on the larger projects.

The Behaviour Change Research was released in the summer 2015 which focussed on helping the industry understand the challenges, behaviors and issues that exist and what the potential barriers are to participation and how we can support stakeholders overcome them to ensure we get more people swimming more often.

In February 2016 the Southern Water Teachers Conference took place. Southern Water sponsor a large number of Learn to Swim Schemes across the South East Region, this year Aquatic Officers Katie Towner, Tim Hutton and Beth Morse helped organise and support the event which was held at the K2 Leisure Centre. Over 130 teachers attended the seminar that included keynote speeches from Duncan Goodhew MBE and Mike Goody, Invictus Games Champion and Help for Heroes Ambassador. We are already looking forward to next year’s event that will also see Southern Water celebrate its 25th anniversary since starting in 1992 and has helped teach over 700,000 children to enjoy swimming and water based activities.

The Area Swim Managers continue to grow the sphere of influence within the industry across the South East Region by continuing to work around the key objectives of ensuring everyone has the opportunity to learn to swim and to increasing participation in the sector.

The Club Development Officers continue to support the Beacon Programme, Networks (and associated clubs), grow the number of clubs achieving Swim21 and support the ongoing development of teachers and coaches across the South East Region.

The Team continues to work closely with the South East Region and I very much look forward to continuing the great work with Regional Management Board into 2016/17.

Alan Green Divisional Lead for the South SER Annual report 2015 / 2016

Chairman’s report

31 March 2016 marked the half way point in my “stint” as Chairman, and I am looking back over my second year in office. My accident in early March 2016 ruled me out of much regional activity for the last month of the year, unfortunately, and I am grateful to the Vice-Chairman, Ray Hedger, for “looking after the shop” during my indisposition.

You may recall that there were insufficient candidates for election as Board Members at the Annual Council Meeting last September. Geoff Stokes did not seek re-election to the Board, although he has, of course, continued as the Masters’ Manager for the Region. No doubt you will join with me and the Board in thanking Geoff for his part in directing the sport in the South East over the previous 4 years. John Davies and Shelley Robinson were re- elected, unopposed, at the ACM, and the 2 vacancies referred to Board. Having advertised for new members, the Board was pleased to receive 5 applications, and decided to appoint Gary Shields (Bracknell & Wokingham SC) – a re-appointment really, as Gary had not got his nomination in time for the ACM - and William Long (Beacon SC) to the vacancies: they are due to retire, by rotation, in 2018.

The Board has endeavoured to move forward a number of agenda items during the past year, and I am grateful to the Members for their unstinting support for the sport in its many disciplines. Every Member has a role beside simple board membership, perhaps by way of liaison with a discipline, membership of the Development Group or membership of the Board’s 2 sub- groups looking after communications and finance.

As I indicated last year, communication is a critical issue for the Board (and the Region), with the Region interfacing with its 6 sub-regions, 186 clubs and their membership which stands at around 37,000 members. The Board, and particularly the Communications’ Group, led by Brian DeVal, has been seeking to improve the profile of the Region with those members. A principal step forward has been the new website, which went live towards the end of

SER Annual report 2015 / 2016

2015. The Communications’ Group is also developing the use of social media for communicating with the membership. The monthly club update, sent electronically, has been another innovation during the last year. However, your Board recognises that there remains much to be done, especially in the light of the local results of the ASA’s Club Survey.

The Region is very well supported by its own employees and those of the ASA deployed in the Region. Kristie Jarrett and Helen Mack, our Regional Club Development Officers, have become indispensable to the Region, its sub-regions, clubs and their members. We are grateful to Freedom Leisure for employing the 2 RCDOs on our behalf: Freedom recharge the Region for that service.

I advised you last year that Alan Green had been appointed as the ASA’s Divisional Business Manager for the South and West. Alan reports to the Board’s meetings and attends them periodically, producing, half yearly, a compendium report on the activities of all the ASA staff deployed in the South East, including Rosa Gallop, the ASA’s Club Development Officer for the region. I should point out that, after a “fallow” year, the ASA has again reshaped its management structure. Alan is now called the Divisional Lead (South & West) while the former aquatics officers are now called area swim managers.

I should here pay tribute to the Region’s Development Group, led by John Davies, who, apart from many other things, make an excellent job of co- ordinating the activities of Helen, Kristie and Rosa, an essential role in ensuring a coherent message to the sub-regions, clubs and their members.

Although she is based in Wellington (Somerset), Bryony Gibbs, the ASA’s Divisional Office Manager for the South and West really is an indefatigable stalwart of this Region. I continue to find Bryony’s help and support invaluable, and I am sure that you will join me, and my colleagues on the Board, in thanking her for her unfailing support.

SER Annual report 2015 / 2016

Ray Hedger, the first President of the ASA from the South East Region, completed his year in office in October 2015. It is a shame that his term was marred by the accident so early in the year, but Ray did an excellent job in the national presidential role.

Roger Prior concluded his year as our President in September 2015. He was a very hard working ambassador for the Region and the sport, on top of his duties as “our” representative on the Sport Governing Board and his many officiating commitments. Roger was succeeded by Mike Lambert, who is continuing the fine tradition of SER presidents who have other active roles: many of you know him as, effectively, the promoter of the regional swimming championships.

Our Vice-President, Jane Davies, was honoured by the ASA in October last year, when she received the Alfred H Turner award, which, from the citation, was very richly deserved. Jane’s volunteering work in swimming was also recognised at the annual Torch Trophy Trust Awards, where she was recognised for her ongoing dedication to swimming and her commitment to volunteering at all levels of the sport. Once again, I am sure you will join me in congratulating Jane on these accolades.

Finally, it is customary to reflect on those significant contributors to our sport who have passed away in the past year. I am afraid that 2015/6 has been no different, in that we paid tribute in the year to the late Mike Firmin, a stalwart of synchro, who was President of the former Southern Counties ASA in 1991.

Roger Penfold Chairman of the Regional Management Board

SER Annual report 2015 / 2016

Development The Development Group covers General Development and Swimming Development. For our other disciplines, development is covered by the Discipline Groups.

General Development

We have made significant progress over the past year against our agreed Development Plans for 2014 – 2017. Key to this has been that more people are now aware of opportunities as they arise because information is more easily available on the website and through our team of Development Officers, Helen Mack, Kristie Jarrett and Rosa Gallop, working in the Region. In addition, the officers attend County Meetings: Rosa in Sussex and Kent, Helen in Oxfordshire & North Bucks and Berkshire & South Bucks and Kristie in Hampshire and Surrey. The Development Officers together with our Regional Office Manager Bryony Gibbs, produce the ASA South East Region Club Update which is distributed every month to all clubs and available on the web site providing information from the Region, the ASA and County Sports Partnerships (CSP), as well as other opportunities that may help clubs such as funding and CSP workshops.

Swim21 Encouraging clubs to work with the Swim21 programme is a focus for our development plans because we believe it provides a quality framework that helps clubs, coaches and swimmers as well as building confidence with pool operators. All the development officers in the Region work as a team to support clubs when they are working towards Swim21 accreditation.

Helen leads on Swim 21 across the Region and supports all accredited clubs seeking reaccreditation, Rosa works with Swim 21 networks, all development officers work to support new clubs across the Region.

Our target was to have 104 Swim21 accreditations by the end of March 2016 – we achieved 96 across all disciplines. This is the highest number in any Region and over twice that in some Regions.

In addition, our Development Officers have specialist areas of work to look after with Helen looking after our Young Volunteers and Volunteer Development, Kristie focusing on Coach Development and Training Camps and Rosa looking after Beacon Programmes and setting up club Networks.

SER Annual report 2015 / 2016

Club Networks We have made good progress in establishing networks of clubs so that our athletes and coaches can benefit from different training opportunities and learn from each other. Five Networks have Swim21 Network accreditation. • SMK (Swim Milton Keynes), • SSK (Surrey Sussex & Kent). • ACE (SER Diving) • Kent Water Polo • Oxfordshire, The Region has two further Networks which have not yet been accredited. • East Invicta Excel • Hampshire Water Polo Six further potential Networks are working towards being formed. • Solent • Four Counties • Synchro • Medway • Hastings • Chilterns • Aquavale (Aylesbury) There are also a number of clubs that want to Network and we are working with them find ways of achieving this.

Workforce There has been a significant increase in the range of opportunities available for volunteers and workforce in all the disciplines across the region.

In addition to Continuous Professional Development (CPD) training provided in the Counties, the Region has delivered 7 Time To Listen courses, training 82 Welfare Officers. We held 20 Team Manager Level 1 courses attended by 231 team managers and 12 Tem Manager level 2 courses attended by 89 team managers. In September, we held a Team Managers Forum looking at Anti-Doping Awareness and Protocols, Raising Protests and Organising Overseas Camps so that our athletes can be better supported for when they train and compete at higher levels of the sport.

SER Annual report 2015 / 2016

The Young Volunteers Programmme ran again through the year. A total of 141 young people attended bespoke development days which delivered 330 training opportunities, an increase of 201 training opportunities on the previous year. The programme was delivered at centres in Buckinghamshire, Hampshire, Kent, and Sussex. Most of the young volunteers were from Swimming, but training was also provided for volunteers from Diving and Synchronised swimming.

Bursaries and Policies We continue to provide bursaries to provide much needed support in our sport. The major bursaries are for teachers and coaches courses. We have supported 53 on level 1 courses, 57 at level 2 and 9 at level 3. We also provide funding for CPD courses in Safeguarding, Equity and Coaching Disabled Athletes. Whereas in previous years some Water Polo and Diving athletes needed to travel out of Region, to Luton, Southend, Sheffield or Cardiff, for training, this is no longer the case so the overall scheme for travel bursaries has been withdrawn and a specific scheme for athletes from the Channel Islands re-introduced.

Last year we stopped providing support for Distance Meets in swimming in order to limit our overall spend on development. Unfortunately, this resulted in less distance meets being held during the year. The good news is that this funding has been re- instated at a reasonable level and as a consequence several clubs are planning meets.

Over the last year we have developed policies for supporting athletes from low income families to fully participate in our sport. We also now have a policy for supporting clubs that want to extend their range of activities, such as introducing Water Polo. This is aimed at getting more athletes to stay in the sport, so clubs retain their membership, and the Region has more clubs supporting the ‘minor’ disciplines.

We believe we are investing wisely in the future of our sport and that our Region is leading with new and innovative development ideas.

Swimming Development Our Region has more swimmers in clubs than any other Region but we do not produce the most Swimmers at a National or International Level. In contrast we have

SER Annual report 2015 / 2016 very good representation at the highest level from Divers and Synchro and more of our Water Polo players are reaching the highest standards. To try to improve the performances of our athletes and coaches we invest in their development to help everyone achieve their full potential.

Swimming Coach Development Coaches have been able to get together at coaches’ workshops in the region and have been able to get valuable hands on experience at our swimming camps. We ran eight one-day Coach Workshops involving 230 coaches. In November we ran Coaches Conference attended by 33 coaches.

Swimming Coaches Forum The Forum meets six times a year and now has Terms of Reference that include the appointment process and succession. The panel provides advice into the Swimming Competition Group and the Development Group. The Coaches Panel format has been so successful that it is being adopted by other Regions.

Swimming Officials We held a Referees Forum and provided Course Leaders training so that all officials working in the region have up to date knowledge and contribute to the best competitions for our athletes. Training of officials is carried out in Counties and continues to produce competent qualified officials at all levels.

Swimming Development Camps In September we held Development Camps for 11/12yrs boys and girls with 144 swimmers selected for the sessions. These camps have followed the development pathway work set by ASA English Programmes, and have also served to inform and develop coaches.

In January we sent a team of 19 swimmers ranging in age from 14yrs to 23yrs to the Challenge International Meet in Geneva. The purpose of the trip was to provide talented athletes with the opportunity to compete in an offshore competition and experience the different challenges that that involves. Our team came home with a medal haul of 6 golds, 10 silver and 10 bronze medals from 3 days of competition demonstrating that the team were far from overawed by the experience.

SER Annual report 2015 / 2016

John Davies

SER Annual report 2015 / 2016

Diving It has been a challenging year for Diving with the Resignation of the Secretary and changes within the management group. Fortunately we were able to find volunteers to take on the roles of Manager and Secretary.

Because of the Regional Diving Talent Camps established as part of the Regional Development Programme diving continued to make progress during the year.

Our athlete development programme supported 10 SEED camps where divers, coaches, parents and officials can all learn new skills and we held 10 ACE Network camps where divers from seven clubs are regularly joining training. Some of our Southampton Diving Academy (SDA) divers travelled to Berlin a training camp and we also 10 swimmers and 4 staff joined the National Talent Camps run by the ASA.

This investment in development and training has paid off. Our Regional qualifying L2 and L3 competitions were run successfully and 49 of our Level 2 divers made the National Qualifying Standard. In our Regional Level 3 (Age group) Competition 76% of the entrants achieved the National Recommended Qualifying Standard.

Some of our more experienced regional divers and teams travelled to competitions further afield including: Armada cup – Plymouth Bergen – Norway club international (SDA were top team) Leeds White Rose Novices competition Luton Talent Games (SDA took the Overall Team as well as the Boys team trophy) Peter Waterfield Novices competition Scottish Nationals – Edinburgh

Our divers also competed in overseas events: Bimbingamba – Italy - Alfie Brown from Star Diving was selected to represent England at this meet Bolzano Senior Grand Prix – Italy - Gemma McArthur from SDA Bulgaria Club International cup in Sofia - Albatross took first, Star were runners up and SDA came in third in the team results Dresden youth international – Germany - Emily Martin from SDA represented GB on the 1m Springboard and Platform where she was came 9th.

SER Annual report 2015 / 2016

Because of the Regional Diving Talent Camps established as part of the Regional Development Programme diving continued to make progress during the year.

SER Annual report 2015 / 2016

Junior European Championships – Moscow, Russia - Emily Martin from SDA represented GB on the 1m Springboard and Platform where she was came 7th)

Two divers from the South East have broken through to the International scene: Emily Martin, Junior Great Britain International was a Junior European Finalist and Gemma McArthur, Great Britain International became a Grand Prix Semi-Finalist. Unfortunately Alfie Brown, Junior England International, has now moved to the SW Region.

Our Regional workforce development programme during the year included recorders and judging seminars as well as a Level 1 diving teachers course. Mentoring of Coaches takes place at all Club, Grand Prix and National events.

Frank Clewlow!

SER Annual report 2015 / 2016

Masters Masters swimming in the Region continues to grow and draw in triathletes and older competitive swimmers who are looking for good coaching and competition.

To meet the needs of the Masters community we ran a Masters development day in April 2015 at Charterhouse School in Surrey. The day was organised by Karen Marchant and considered an outstanding success. 36 swimmers from 21 clubs in the Region in the day that featured attended talks by a sports nutritionist, a cardiac physiologist and a strength conditioning coach. There was also a land training session followed by a swimming session supervised by three coaches.

Competitions Short Course Competition: In October we gathered for the Regional Short Course competition in Guildford. The meet is always popular and with 242 individual entries and 14 relay team entries 2015 was no different. Because of the popularity some events had to close early meaning disappointment for some Masters making late entries.

Masters & Seniors National Inter-County Competition:

The regional round of this national competition was hosted by Middlesex in November and was held at the Barnet Copthall pools. Although not in the Region, Middlesex are invited to the SER event each year as there is no London Region competition. Middlesex won the Tony Warn trophy by two points from Hampshire who suffered two disqualifications.

Long Course Competition: Our Long Course Competition was held in January at K2. The popularity of this event was partly due to swimmers looking for long course experience and times before the European Masters at the Olympic pool in the summer. Our competition drew entries from Italy and Switzerland as well as from far-flung parts of the UK. Entries filled a month before the published closing date meaning that some of our regular swimmers being disappointed. There were 429 individual entries and 11 clubs entered a total of 32 relay teams. The number of individual entries was the largest since the competition started in 2007.

SER Annual report 2015 / 2016

With so many good swimmers taking part the record book had to be re-written. 20 British records, seven European records and two World records were set at the meet.

I would like to thank everyone who emailed nice comments about the meet; it’s very gratifying considering the work that was put in by the organising team.

As well as our own competitions 12 SER swimmers entered the World Masters Swimming Championships in Kazan, Russia, in August 2015. Their individual results are difficult to collate but the full results of the competition are available on the FINA website.

As always a struggle to get enough officials for Masters competitions and I would like to thank all of the volunteers who gave their time to make all our competitions so successful. One solution being considered is involving young volunteers in the planning and management of Masters competitions. Helen Mack is keen to make this happen but there does need to be some additional training included in their curriculum and this may take a little while to get off the ground.

In spite of the increasing popularity of Masters in the region it is proving very difficult for sub-regions to find people willing and able to take on the role of Masters leads. To keep the momentum your club, sub-region and our Region going in the right direction we need more people to give up a little time to help run the sport.

Geoff Stokes

SER Annual report 2015 / 2016

Open Water Open water continues to grow in popularity in the South East with traditional open water swimmers being joined by pool swimmers and triathletes at our events. Swimmers new to open water are always welcomed.

As part of our development programme we were hoping to reintroduce athlete development in 2015 via a link with a club but this plan has been carried forward to 2016. The ASA has introduced an initiative to create Regional Open Water Talent Camps that will involve one pool session and one open water session. Our own development plans will be held until this can be implemented.

We also try to build on the good links with Clubs that support Open Water. Ideally we would like to have better links with Triathlon Clubs and their members but the ASA levy of £15 per event makes this difficult.

The Regional Championships were very well supported with an increased number of competitors and again we were pleased to welcome Special Olympics GB into the Championships.

In September 2016 FINA Rules regarding Open Water Swimming will change to introduce the wearing of wetsuits. They will be mandatory between 16-18C, and optional between 18-20C and will not allowed above 20c. Hopefully this will have no effect on us as water temperatures at our chosen venue have been consistently above 20C

The Open Water Competition Series continues to have a strong following in the Region with many age groups hotly contended.

We now have 3 officials working towards Judge Level 2 qualification. Hopefully 2 will complete this year and we have new Judge Level 1 candidates starting as well so hopefully the Region will have more qualified officials available to run events in the future.

Keith Barber!

SER Annual report 2015 / 2016

Disability Swimming

Disability swimming in the Region remains strong. Each year we organise two disability competitions to provide swimmers with good competition and the stepping stone to major events.

The first competition, run in September, included teams of classifiers working with swimmers and their families to enable swimmers to be classified. The second gala is a development competition for any swimmer who has a disability of any kind

At both competitions we also arrange CPD Disability Awareness courses for officials. By combining the course into the completion we are able to cover both the theory and the practical elements.

In addition the Region supports the European Open Down Syndrome competition for swimmers with Down Syndrome.

Our programme for disability swimming is helping to support swimmers right through their swimming careers and we have a number of swimmers on central programmes:

Spotlight Programme Will Perry

Development Programme Matthew Rishworth Connor Lockwood Georgia Howell Katie Crowhurst

Potential Programe Zara Mulhooly

Podium Programme Alice Tai Hannah Russell

SER Annual report 2015 / 2016

The Region has again taken a team to Manchester to swim in the National Disability Competition. All 20 members of the team swam personal best times and returned home with medals.

Our development work aims to provide more support to our swimmers by improving the skills of key coaches in the Region. We also be running coach taster days in different parts of the Region.

Sue Barker SER Disability Manager

SER Annual report 2015 / 2016

Swimming

The range of facilities available in the Region has meant that the full impact of the ASA’s Competition Pathway have been accommodated into the Region’s Swimming Competitions.

Our 2015 Summer Swimming Championships were held over 3 consecutive weekends in the second half of May. Two days were allocated to swimmers aged 14/under, 2 days to swimmers 15/over and two days to distance events (400m+) and team events.

Working closely with the coaches panel we were able to set automatic and base (consideration) times that seemed to achieved their goal of providing a challenging competition environment where hard work meant that swimmers could achieve the step up from Sub Region Championships. We were able to accept all 15/over swimmers who achieved the base time, but unfortunately had to reject around 30% of 14/under swimmers who achieved the base time, but not the automatic time.

The competition ran well, running to time and with very few problems.

The Winter Swimming Championships was held over short course over a single 2- day weekend in early November. Again, automatic and base times were set and we were able to accept all swimmers who achieved the base times. At the request of coaches, finals were held as a separate third session. This worked reasonable well, so will be adopted for future championships.

There continues to be a good and close working relationship between the Swimming Group and the Coaches Panel that is benefitting the Region.

The Swimming Group meets approximately every three months. It is not a closed group and we welcome new people with skills and time to offer to progress competitive swimming in the region.

Our panel approach to Meet Licensing is working well and is being considered by other regions.

Mike Lambert SER Annual report 2015 / 2016

Synchronised Swimming

2015-16 was a great year for synchro in South East Region. More courses are running with more attendees and there have been more entries into our competitions. We continue to be the strongest region in our discipline.

Whilst athletes are largely self-funding because central support was removed for synchro, our community have worked hard to ensure we keep the legacy of London2012. Swimmers from the South East Region dominate the England talent pathway and of the four swimmers training for a place at Rio on Team GB 3 of them are from the South East Region.

Athlete development We continue to offer training time to clubs to help athletes achieve the required skill to compete at the Multi-regional and National competitions. We also hold Skill Assessment Days three times a year with the objective of identifying swimmers who have the skills to Multi-regional and National competitions.

The South East has retained two Beacon clubs who are developing well with their swimmers and performing well at the first beacon games.

Competitions Technical issues forced the Novice competition to be moved which meant some clubs were unable to attend. However entry numbers remained at the same level as 2014 and if the missing clubs had been able to compete we would have seen an increase of approximately 25% in entries.

The Recreational competition for teams was held in a new venue that, although lacking a little in atmosphere, provided a great pool. Entries grew from 16 routines in 2014 to 21 in 2015.

The Multi-Regional competition was hosted by London Region at London Aquatics Centre. South East Region had 133 entries from a total of 209 in the SER Annual report 2015 / 2016 competition. Our girls came home with 8 gold medals champions, 8 Silver and 6 Bronze. We also claimed the Multi-Regional title.

At the National Age Groups our swimmers entered 12 competitive events and came away with 8 gold, 6 silver and 7 bronze medals.

National representation The Region had 9 of the 14 senior girls on the England Talent programme during the year and our juniors took 9 out of 14 places available. Our Age Group girls took 6 of 11 places available. Of the 10 places on the Development programme 5 are from South East Region. ! ! ! ! ! ! Bryony Gibbs

From: Roger Penfold Sent: 26 May 2016 18:04 To: Bryony Gibbs Subject: Fwd: Harold Fern and A H Turner Awards

Follow Up Flag: Follow up Due By: 08 June 2016 16:00 Flag Status: Flagged

Bryony

Would you please put this on the agenda for the next meeting of the Board. Would you arrange for the call for nominations to go on the website, and in the next Club Bulletin. We would need nominations back by say 30 June, so that they could go before the Board on 14 July, or to some group set up by the Board before that date.

Thanks.

Roger Penfold

Sent from my iPad

Begin forwarded message:

From: Cathy Lambert Date: 18 May 2016 at 16:46:45 BST To: East , East Midlands , London , South East Region , South West Region , swimnortheast , swimnorthwest , West Midland , Adrian Leather , David Flack , David Fletcher , David Watson , Joan Wheeler , Lisa Topliss , Roger Penfold , Simon Kirkland Subject: Harold Fern and A H Turner Awards

Dear Colleagues

I cannot believe how quickly this comes around but it is that time of year again when I approach you for any nominations for the above awards. If you wish to make a nomination these should be with me by the 15th July 2016.

Criteria for both Awards is as follows:

The Award is given to the individual or organisation making the most outstanding contribution to aquatics at club, county, regional, national or international level.

In selecting the winner of the Award each year, the Sport Governing Board will give consideration to the following:  Outstanding achievement in advancing the sport through competition/coaching/officiating  Outstanding achievement in the administration of the sport

1  Outstanding achievement in advising the sport

I look forward to hearing from you in due course.

Cathy Lambert Operations Administrator Team Leader The ASA, SportPark, Pavilion 3, 3 Oakwood Drive, Loughborough University, LE11 3QF

Office: 01509 618724 [email protected] www.swimming.org

Together Everyone Achieves More

 Please think of the environment before printing this email

ASA Senior Leadership Communiqué April 2016

ADP - Adam Paker, JMN - Jane Nickerson, NC - Nick Caplin, DJS – Damian Stevenson, JP - Jacqui Porritt, MT - Mike Thompson

GROUP STRATEGY Strategy (ADP)  Working groups constituted and briefed 11/4, tasked with developing first draft 2017-21 strategy for review by SLT on 24/5. Strategy Working Group, made up of Group Board and Sport Governing Board members, constituted to provide oversight. Strategy updates to be provided at Group Board and Sport Governing Board meetings in May.

MORE PEOPLE LEARNING TO SWIM Learn to Swim (JMN)  SwimSafe 2016 will run in 13 sites with the provision of 14,870 SwimSafe opportunities. Sites are: Bude, Boscombe/Poole, Sandhaven, Lake District, Jersey, Isle of Man, Plymouth Tinside, Plymouth Mountwise, Scarborough, Penzance, Isles of Scilly, North Wales and South Wales.  Government are focussing on school swimming provision and the Swimming Leadership Group will address this at their next meeting in May. The CEO and Head of Learn to Swim attended a meeting with DCMS and DfE to demonstrate our leadership in this area.  The Head of Learn to Swim has been asked to represent the Home Countries at a meeting organised by LEN in May. LEN are embarking on a project to provide leadership and support for all LEN member federations to work towards “Getting Europe Swimming Safely.”

Workforce Development (JMN)  These revised qualifications are now on the Regulated Qualifications Framework (RQF): - Swimming Teaching Levels 1 and 2 - Coaching Water Polo / Synchronised Swimming / Diving Levels 1, 2 and 3  Delivering Swimming Coaching L1, 2 and 3 against old criteria whilst developing new qualifications.  The new mentoring programme for tutors is in place with 20 mentors on the programme.  35 candidates now training as tutors. Additional candidates required in London / the East.  Tutor licensing programme for 2016 is now open – 187 out of 254 have renewed to date.

Swimming Trust  The Swimming Trust has received a grant of £30,000 to train 10 young adults as swimming teachers in Tameside, whilst Bury CC contributed £2,000 towards the programme. This will take the total number of young adults trained to 30 in Tameside and 10 in Bury.

MORE PEOPLE SWIMMING REGULARLY Participation (NC) . New structure for the Participation team now in operation. Launched new structure with a team strategy day, setting out objectives, team vision and KPIs. General training took place, with specialist training on-going. Recruitment for open vacancies on-going. All roles expected to be filled within two months.  National Partnerships strategy being created. Met with Parkwood Leisure to agree the specific scope of their new partnership.

www.swimming.org/asa  Discussed strategy for disability swimming with Sport England. Sport England supported current approach, including resource allocation and available skill sets.  Opened a £1m community centre and gym extension to The Pelican Centre swimming pool. This was only possible due to the standalone success of the community run swimming pool.

Insight (DJS)  Delivered the latest forecast of APS results to Sport England, which suggests our figures will be flat for the period Oct ‘15 to Mar ‘16. Our feedback reflected many sources (including our new Tracker), to provide a more representative picture of participation in England.  2016 Masters and Clubs surveys completed. Clubs insights to be presented at SGB in July.

MORE MEDALS ON THE WORLD STAGE Talent (JMN)  14 English swimmers have been nominated for selection for the Olympic Games. 11 of these progressed through English Programmes, 2 were fast tracked to World Class and 1 went straight to World Class Programmes. (James Guy, Adam Peaty, Max Lichfield, Siobhan-Marie O’Connor, Andrew Willis, Ben Proud, Fran Halsall, Molly Renshaw, Chris Walker-Hebborn, Tim Shuttleworth, Aimee Wilmott, Eleanor Faulkner, Georgia Coates, Cameron Kurle).  20 English swimmers have been nominated for selection for the Paralympic Games. 14 swimmers processed through the English Programmes system. A further 4 swimmers may be nominated, pending a final selection decision. (Susannah Rodgers, Hannah Russell, Eleanor Simmonds, Claire Cashmore, Charlotte Henshaw, Harriet Lee, Rebecca Redfern, Stephanie Slater, Eleanor Robinson, Jessica Jane Applegate, Stephanie Millward, Amy Marren, Jonathan Fox, Oliver Hynd, James Crisp, Thomas Hammer, Michael Jones, Ryan Crouch, Matthew Wylie, Joseph Craig).

MARKETING AND BUSINESS SUPPORT Marketing & Sponsorship (MT) Our Commercial & Marketing Purpose: 1. Social Currency – getting the nation talking about swimming 2. Generating Income - new revenue streams  Visitors to swimming.org increased by 5% in April, despite British Swimming leaving the site on 31/3. The ‘bounce rate’ on our new swimming.org homepage showed an 11% improvement (increase in those who go to new homepage and remain on our site, rather than going to another site). Please keep feedback coming to continue to evolve our website.  The Big School Swim on 28/4 was a great day, with over 160 schools taking part. We hosted a successful flagship event at Everyone Active’s Bristol South Swimming Pool, for 60+ pupils from two local primary schools. Enthusiastically compered by Steve Parry, several Olympians, including Rebecca Adlington, provided a swimming lesson based on past, present and future styles of learning. Other primary schools joined in the celebrations remotely, using our resources to hold their own special swimming lessons and classroom activities, shared via #BigSchoolSwim. Sport England, DfE and DCMS support also helped us generate over 450 tweets and create over 2.6 million online impressions. We also produced online videos and interviews from the day.  Our social media impact shows a steady increase, with 13,637 Twitter followers and 3,092 Facebook likes at the end of April. Still no-where near where we want it to be, but going in the right direction (3% increase in Twitter and almost 10% increase in Facebook in April).  Our Brand Review project is progressing: a detailed consultation plan is in place to engage staff, industry bodies and consumers.  On 16-17/4, we held the ASA Synchro Nationals at a new venue (Harvey Haddon, Nottingham). Great venue and positive feedback was received from competitors, spectators and event workforce. Restricted seating capacity makes venue suitable for smaller ASA events, but ongoing dialogue with venue to assess viability of holding future events there.  On 23-24/4, we held the ASA Water Polo U17&19 Championships. Pleasing to see an increase in number of entries and 27% increase in on-the-door ticket sales for spectators.

www.swimming.org/asa

Business Support Services (JP)  Year end numbers have been prepared for auditors  New Internal Audit Partner, RSM, appointed after competitive tendering process.  Reminder that risk is everyone’s responsibility in the organisation. Rakesh will be in touch soon with risk owners to get updates.  SLT recently reviewed their strategic risks which are to be reported to both Boards in May.

Please contact Louise Barnes on [email protected] with any enquiries and for further details.

www.swimming.org/asa

ASA Senior Leadership Communiqué May 2016

ADP - Adam Paker, JMN - Jane Nickerson, NC - Nick Caplin, JP - Jacqui Porritt, MT - Mike Thompson

GROUP STRATEGY

Strategy (ADP)  Updates on strategy process given to SGB and Group Board in May. Working groups continue to generate respective parts of strategy, reviewed by SLT 24/5. Consultation phase with regions and outside stakeholders in planning.

MORE PEOPLE LEARNING TO SWIM

Workforce Development (JMN)  New Level 1, 2 and 3 swimming coaching certificate courses/programmes will be launched in October with an emphasis on providing coaches with the techniques to develop world class swimmers.  New system of RPL (Recognised Prior Learning) in place for teachers/coaches holding overseas qualifications.

Learn to Swim (JMN)  Adult Learn to Swim Framework now finalised – 4 stages to take the most nervous adult from toe in the water to becoming a masters’ swimmer.  Government commitment to ensure every child leaves primary school able to swim – Swim Group have set up a Review Group chaired by Steve Parry.  Swim Safe – 14 national sites established for 2016. Schools programme at 8 sites. Potential to reach 14,600 children.  Jon Glenn, Head of Learn to Swim, appointed to the LEN Commission for Learn to Swim, focussing on drowning prevention and water safety.

MORE PEOPLE SWIMMING REGULARLY

Participation (NC)  Health Commissioning Group now set up with its first meeting scheduled for the 22/6.  Hygiene Support has launched and is being used nationally by the Area Swim Managers to help support those Operators with the greatest facility needs, as well as being available digitally.  Participation strategy national engagement continued, with the strategy, activity update and planned KPIs presented to key stakeholders within Derbyshire at the Derbyshire Swim Summit.  Discussions took place with ITV and The National Lottery about their ‘I am Team GB’ campaign in August, to look at the opportunity for swimming to support nationwide.  Conversations continued with Cancer Research UK about a possible swimming mass participation event that they see as a potential Race for Life in water. The ASA are providing insight and guidance to encourage wider support and sign off internally for CRUK.  The Swim London 2016 project culminated with a relay race for those taking part in the project at the London Aquatic Centre during the LEN European Aquatic Championships. It has given us a model for providing people from varied backgrounds who can’t swim or have low confidence in swimming the opportunity to learn in a fun and social environment. This model will be taken nationwide in the coming year.

www.swimming.org/asa

MORE MEDALS ON THE WORLD STAGE

Talent – Para Swimming (JMN)  36 individual medals achieved at the Europeans – 23 by athletes through the England Talent Pathway. 18 English athletes on the team of which 11 went through the England Talent Pathway. (Names available on request.)  English records based on IPC classifications to commence on 1/9.

Talent - Synchro (JMN)  Katie Clark and Olivia Federici achieved 8th place in the European Championships.  The team were placed 8th in the European Championships (names available on request.)  Olivia Federici achieved 10th place in the Solo event.

Talent - Diving (JMN)  Selections took place for an assessment camp in September – 46 were selected, which therefore, requires 2 camps to be run simultaneously. Number of divers achieving a higher standard has increased.

Talent – Swimming (JMN)  Sport England Key Element Review showed a requirement to improve the link between Regional and County systems and to focus on the learning experience for athletes on the pathway. The learnings from this review will be used to inform the new strategy.  The National Development syllabus “Off the Blocks” will be launched in June.  37 swimmers nominated for SportsAid grants. 6 successful to date. (In 2015 14 grants were awarded out of 36 nominations.) 1 athlete selected for “Backing the Best”.

Talent – Water Polo (JMN)  National Development Framework under development.  Revised programme in place at Crystal Palace – to be used as a pilot for the National Development Framework.

Talent – Masters (JMN)  Becky Milne (National Development Officer – Diving) and Sharon Lock (National Development Officer – Masters) braved the crowds and competed in several events at the European Masters. Becky returned with a silver medal from a relay and a lifetime PB in one of her individual events.

International Influence (JMN)  English appointments (through British Swimming) to LEN Committees:

David Sparkes LEN General Secretary Craig Hunter Vice Chairman Swimming Sam Greetham Secretary Open Water Maria Ramos Committee member Synchro Simon Rothwell Chair Masters Maurice Watkins Member Legal Commission Chris Murray Member Disciplinary Panel Jon Glenn Member Learn to Swim Commission

www.swimming.org/asa Clubs (JMN)  Currently working with the Talent Team to consider enhanced “Beacon Programme” submission for the next quadrennial.

MARKETING, LEGAL, GOVERNANCE, FINANCE, OPERATIONAL

Commercial and Marketing (MT)  Events Team provided great support at LEN European Aquatics Championships in London.  This year’s ASA Aquatics Awards will be held within the stunning Great Hall of the University of Birmingham on 26/11. The Awards website page is live and primed for nominations opening on 13/6.  In May, entries opened for our two upcoming events: ASA National Age Group Diving Championships and Open Water Festival.  We are supporting Clubs with the Start Diving Programme. Schools across the country are being offered the opportunity to participate in a free diving taster course this Summer in the run up to Rio. This aims to inspire 7-13 year olds to start their dive journey (and join a club) and support talent identification.  We are developing a Swim Camp brochure for England Programmes, promoting the talent pathway for aspiring athletes, to promote to children and parents.  A series of workshops and training events for England Programmes-Coach Development are being promoted across digital and print.

Business Support (JP)  Budget received final approval from both Boards and progress will be closely monitored through the quarterly forecasting process.  Regional meeting roadshows starting, to discuss Incorporation.  Pay and grading review to begin shortly.

Please contact Louise Barnes on [email protected] with any enquiries and for further details.

www.swimming.org/asa ASA SPORT GOVERNING BOARD

Minutes of the meeting held 14 May 2016 Holiday Inn, Westfield Centre, Stratford Subject to approval at the next meeting

Present: Mr C Bostock Chairman Mrs A Clark East Midland Region Mrs K Grimshaw London Region Mr R Prior South East Region Mr I Mackenzie East Region Mr B Simkins West Midland Region Mrs J Whittle North West Region (sub for North West Region) Mr R Gordon North East Region Ms P Jones Sport Specialist Mr J Bird President (sub South West Region) Mrs A Reah Vice President

Staff: Miss J M Nickerson Chief Operating Officer Mr R Barnes ASA Head of Legal Affairs Mr A Paker Chief Executive Officer Mrs J Porritt Chief Financial Officer Mrs C Lambert Administrator

Apologies: Mr R Margetts South West Region Mr N Booth North West Region Mr B Saunders Independent Member Mr D Flack (sub for R Margetts)

Min No: 30. Welcome and Introductions 30.1. The Chairman welcomed members, Senior Leadership Team (SLT) and Janice Whittle to the meeting.

31. Declarations of Interest 31.1. Ian Mackenzie item 6 (Legal Report) and item 9 (Membership Fees).

32. Report of the Chief Executive (CEO) 32.1. Strategy 2017/2021 32.1.1. The CEO gave an overview on activities and progress since the joint Board meeting held on the 18th March where the strategic objectives had been identified. Eleven working groups have been formed covering the different areas of the business and individuals have been empowered to lead the areas specific to their expertise. To ensure consistency a framework template has been produced which will ensure common format and language is used throughout the strategy.

32.1.2. The CEO advised there is involvement from outside the organisation and cited the Industry Leadership Group as an example which included commercial representation and regional/club representation. In addition a Board Strategy Working Group has been formed with members involved from both Boards; their remit is to provide a check and challenge function outwith the Board meetings.

32.1.3. An outline of the timetable was given and it is expected to have a final draft of the Strategy available for sign off at the joint Board meeting on the 6th September.

32.1.4. It was noted publication of the Sport England Strategy has been delayed until the 19th May. There was some discussion on the timeline for the ASA Strategy and whether there was any flexibility in the timing of the ASA strategy to reflect the Sport England Strategy. The CEO advised there would be some flexibility but it was important that the ASA Strategy is independent of the Sport England Strategy and is appropriate to meet the needs of the sport.

32.1.5. The overall aim for the ASA Strategy 2017/2021 is to have a cohesive and seamless strategy aligned to the Regional strategies. In order to achieve this, members felt the regions should be fully engaged in the process. Therefore it was agreed each section as it is completed would be circulated electronically to the regions. There is hope and expectation the regions will provide feedback on the regional plans and alignment with all/part of the national strategy. Once the final strategy document has been signed off in September it will be circulated to the regions to view prior to the ACM in October.

32.2. In concluding his report the CEO requested that members complete a short questionnaire on Leadership which had been identified as a key strategic goal at the joint meeting in March. This would be circulated to members and they were requested to complete it by the end of May.

33. Finance 33.1. 2015 – 2016 Year End Outturn – The Chief Financial Officer (CFO) advised the year end outturn is currently in draft format and the final copy will be available following sign off by the auditors, haysmacintyre, on the 22nd June.

33.1.1. Discussion included the reserves and it was felt a review of the reserves policy should be undertaken annually.

33.2. 2016/2017 Budget – The CFO advised the Budget is still under discussion even though it was agreed in principle at the joint meeting of the Boards in March. It had been recognised that there is still some imbalance within the budget and the SLT will work together to produce a more balanced budget. The CEO and CFO sought the views of the SGB to assist with this process and the CFO gave an overview of the procedures involved for staff when setting the budget.

33.2.1. Members discussed a wide range of areas including departmental restructures, current staffing levels and recruitment. The CFO confirmed there is no automatic backfilling of posts and advised the process to be followed when recruiting. Other areas discussed included marketing and the balance of funding between marketing and the sport and it was requested that additional analysis is provided. Members also discussed the projected savings, participation funding, talent, clubs and the proposed initiatives and what these will mean for the organisation. The CFO to provide a paper outlining where the proposed savings will be made.

33.2.2. The CEO accepted the balance was not yet right and thanked the SGB for their feedback. The CEO confirmed the role that marketing and commercial have to play within the organisation.

ASA SGB Minutes 14 May 2016 2

33.2.3. In summary the SGB felt there was insufficient support within the budget for clubs and talent and as this forms a core part of the business appropriate investment is required in these areas.

33.2.4. It was noted that the budget could not be approved as yet and would be considered once further work had been undertaken.

33.2.5. Swimming Times – Bernard Simkins, Director of Swimming Times provided an update to the SGB following a recent meeting with the CMO at which he received proposals for the future publication of the magazine which included moving to an on line only version. He stated he had requested from the CMO that a paper be prepared for the boards after agreement with the SLT showing all potential options with all their relevant benefits and drawbacks and their costs. Members discussed the various options and were of the opinion that further research was required as to how we might achieve additional sales, to include possible benefits and to make the magazine accessible to more individuals. The general opinion was that it was a good publication and was professional in its printed format.

33.2.6. The CEO confirmed any proposals for change would be considered by the SLT, Swimming Times Board and both the SGB and Group Board.

33.3. Incorporation –The paper was noted and the CFO advised that to date three invitations had been received from the regions to present on Incorporation. The CFO reiterated the offer to visit all regions should they so require. Once feedback has been received from the regions this will be helpful in preparing the documentation for Council in October. The timeline was clarified and the final paper will be circulated following the Group Board meeting for wider circulation.

33.3.1. Some concern was expressed from the London region regarding the timetable and consultation process with the members. It was confirmed following the recent Regional Chairs meeting that information would be circulated to the Regional Chairs who in turn would share information with the sport as they see fit.

33.4. Risk Update – The CFO advised that the risk register had been updated by the risk owners in March/April and a review of the operational risks is ongoing. It was reported that the SLT had identified 17 strategic risks with 3 classed as priority. Suggestions were made for clearly identifying the risks associated with talent, participation and Sport England and clarification given on potential risks associated with events held under the auspices of British Swimming.

34. Report of the Head of Legal Affairs (HoLA) 34.1. Proposed Amendments to ASA Regulations 34.1.1. The HOLA recommended to the members, in line with ASA Regulation 61, that the Sport Governing Board approves the principle, intention and wording of the changes to ASA Regulations set out below.

34.1.2. ASA Regulation 61.1 - The Chairman of the Group Board and Chairman of the Sport Governing Board will share the Chairman’s role at Council meetings. Based upon the remit of each Board, and any potential conflict of interest they will determine who is appropriate to chair each item on the agenda.

34.1.3. ASA Regulation 61.2 - In the absence of either Chairman the other will chair the whole meeting. If both are absent or both have conflicts of interest, or they cannot agree who shall chair individual agenda items, the meeting shall elect a Chairman for the whole of or part of the meeting.

ASA SGB Minutes 14 May 2016 3

34.1.4. The proposed recommendations were agreed and it was noted these would be effective from the 1 July 2016 subject to approval by the Group Board on 17 May 2016.

34.2. ASA Regulation 62.1 34.2.1. A request to amend regulation 62.1 in respect of the distribution date for the Annual Report from the 31st July to 14th August was discussed. This was agreed subject to making a change to regulation 62.2 whereby circulation of the Annual Report would become the responsibility of the central office. The circulation was confirmed as 1 copy to each club, plus sufficient copies for the regional offices to distribute to their executive members and Past Presidents.

(Confirmation has since been received that the ASA undertakes circulation to the clubs)

34.2.2. The Chairman advised that due to the timescales this year the Annual Report would be circulated electronically for approval. It was agreed this should be considered for the wider audience next year.

34.3. Appointment of the Rules Committee - In respect of Constitutional Regulation 64.2.10 the Sport Governing Board (in consultation with the Group Board) are required to appoint the Rules Committee following publication of the ASA Handbook. The HOLA advised that current members Philip Gordon and Alan Boyle were standing down and therefore the Sport Governing Board were requested to approve the members including new member John Hidle.  Colin Robson – Secretary  John Hidle  Sheila Mackenzie

The appointments were approved.

34.3.1. Thanks were extended to Alan Boyle and Philip Gordon for the work they had undertaken on the Rules Committee.

34.4. Transgender Policy – the HOLA updated members and it was noted that the IOC/FINA are looking at their transgender policy and it would be appropriate to review our own policy once this has been published. The HOLA made recommendations for a panel in the event of any cases to be heard and the Board agreed this.

34.5. Online Banking – the HOLA had updated the club constitution guidance in respect of online payments. This was discussed and some additional amendments were suggested which would provide a safeguard for all those involved in the process.

35. Report of the Chairman 35.1. The Chairman reported that he has discussions with the CEO and Chairman of the Group Board on an ad-hoc basis and is comfortable with the communication process.

35.2. Rankings – Following a single complaint through the Information Commissioner’s Office (ICO) regarding the publication of dates of births within the ranking system it has been recommended that we adopt a process to restrict access. It has been agreed to publish year of birth only and this has been confirmed with the ICO.

ASA SGB Minutes 14 May 2016 4

35.2.1. The Sport Governing Board recommends to Regions, Counties and Clubs or anyone organising a competition that they do not publish dates of birth either electronically or within a programme of events.

35.2.2. The Board recognised that clubs will need to supply dates of birth to meet organisers to ensure the correct data is used for swim meets and rankings purposes. In order to address this going forward it is intended to introduce a personal key system to enable access to those members that need it.

The Chairman to provide a statement for circulation to the Regions.

35.3. The Chairman advised that the Chairman of the Swimming Officials Group had expressed some concerns regarding the judicial process. This had also been a matter for consideration at the Regional Chairs meeting and it was accepted that a review is required. The COO has written to the regions for comments and concerns and it is recommended the review process starts at the end of June.

35.4. The Chairman advised that he had received correspondence from Jenny Gray regarding the accuracy of the minutes relating to her position as Chair of the Synchronised Swimming Management Group. The SGB discussed this and confirmed that the Synchronised Swimming Management Group in its entirety had been disbanded and subsequently reconstituted to meet the demands of the sport.

35.5. Home Country Meetings – Regular meetings are being held between the Home Countries and the Chairman of the British Swimming Board. A draft Memorandum of Understanding has been circulated regarding home country contributions for the next four years. The Chairman had also raised the issue of substitutions for home country representation at British Swimming Board meetings and it had been agreed a clear policy will be produced to provide clarity to all.

35.5.1. Synchro and Water Polo – The Chairman had raised concerns regarding the lack of support by British Swimming (BS) for synchronised swimming and water polo despite the level of contributions made. It had been minuted by British Swimming that they have a responsibility for synchronised swimming and water polo despite not being UK Sport funded.

35.5.2. The COO provided some additional information advising that BS have accepted responsibility for international officials for all disciplines with the exception of water polo. They have disbanded the British Masters Management Group and responsibility for masters is now with the home countries. For British Swimming Masters events each home country will be responsible in turn and it was agreed England will host every other year with Scotland or Wales hosting on the year in between.

35.5.3. The COO confirmed that there is a pathway for development of water polo officials and this will be allowed for in the budget.

35.6. Long Services Awards – A request had been received regarding a certificate of thanks for retiring committee members. Members agreed that the long service awards should be reviewed and the HOLA was requested to lead on this. The Chair to respond to the correspondent advising the appropriate route for acknowledging committee service.

ASA SGB Minutes 14 May 2016 5

35.7. Board Member Reviews – The Chairman advised this will be done by the end of September.

36. Membership Fees 36.1. The paper submitted by the Manager of ASA Membership Services was noted. Both recommendations for membership fees for 2017 were considered and the Board agreed unanimously to recommendation 1. Recommendation 1 Category 1 £8.90 Category 2 £25.50 Category 3 £5.00

Affiliation fees 2017 – were agreed as:

Direct Affiliation £305.00 Corporate £825.00 Club Call Fee £1.00 Student Membership £5.00 Temporary Membership £15.00

36.2. There was discussion on the process used to set fees and if this method was still relevant to the business. It was agreed that a review should be undertaken and the Executive were asked to identify appropriate people to carry this out for implementation in the new strategy cycle.

37. Report of the Chief Operating Officer 37.1. The COO updated the Board on the following areas of the business.  Learn to Swim  Water Polo  Workforce Development  Para-Swimming  Clubs  Diving  Swimming  Sport England Update  Synchronised Swimming  Membership

37.1.1. Adult Learn to Swim – The COO advised that the pilots have been completed, the focus groups from London, Loughborough and Birmingham will now review the resources ready for roll out.

37.1.2. Swim Safe 2016 – The programme is now operational for 2016 and it is estimated there will be 15,000 children participating over 13 sites. The COO gave statistics on the Swim Safe Growth Plan which aims to ensure every primary school child in the UK and Ireland has had the opportunity to take part in a Swim Safe session by 2021.

37.1.3. School Swimming – The CEO and Head of Learn to Swim had met with the DCMS and DFE. Government is taking school swimming very seriously and County Sport Partnerships (CSPs) have been commissioned to help schools meet their physical activity targets. Sport England are supportive of the Swimming Leadership Group being the core for the Government’s working group on school swimming as they have the right membership, focus and motivation.

37.1.4. Demountable pools – Members were updated regarding the new collaboration with Total Swimming and the COO gave a resume of the details to the members.

ASA SGB Minutes 14 May 2016 6

37.1.5. Getting Europe Swimming Safely – The overall aim of this project is to make everyone aware of how to swim safely and to reduce drowning across Europe. There are 16 countries signed up and Jon Glen will represent all the home countries.

37.1.6. School Swimming Research – This will start in July before the schools break up. The questions are more detailed and interrogate key areas including swimming ability by age group and school lessons versus private lessons. It will also look at the barriers to children’s swimming, parent’s perception to learn to swim and how parent’s attitudes and behaviours influence their views on children learning to swim.

37.1.7. Learn to Swim KPIs - noted.

37.2. Workforce – The structure has been reviewed and a dedicated marketing post agreed. The COO also outlined the booking system and web proposal which is being put forward for consideration to the Group board at their next meeting.

37.2.1. RPL – Work has been done to provide opportunities for coaches with overseas qualifications to check they are fit for purpose in this country. Members were advised of the process and options available for those wishing to take up employment in England.

37.2.2. The new mentoring programme for tutors is in place with 20 mentors now on the programme. There are 35 candidates signed up for tutor training and the tutor licensing programme for 2016 is now available.

37.2.3. Moving swimming coaching off the framework. The COO gave background information on the paper being submitted to the Group Board requesting the removal of swimming coaching qualifications from the framework. It is felt the criteria on the framework does not meet the needs of swimming and is not fit for purpose. The COO had met with the BSCA, British Swimming elite coaches and others within the field who were supportive of the proposition. The SGB endorsed the proposal by the COO.

37.2.4. Workforce KPIs - noted with an explanation given for the 2 that are not on target.

37.3. Clubs – Members noted the results of the Club Survey will be presented at the July meeting and that a meeting of the Club Management Group has still to take place. The COO also reported that there has been success in Hengrove with all Bristol North Clubs agreeing to merge from September with shared sessions taking place now.

37.3.1. The COO advised that she had met with GLL regarding the London Aquatic Centre Programme. They have a target of ensuring 10% of children move out of LTS into the club development programme.

37.3.2. Clubs KPIs – Noted.

37.4. Swimming – Commonwealth Games (CWG). There is doubt at the moment as to whether there will be a holding camp provided by Commonwealth Games England (CWGE) due to financial constraints. Swimming has made its position clear in that we need a holding camp and have asked CWGE to ensure the accommodation and pool remains booked. It was noted that the standard for swimming is likely to be top 6 ranked in Commonwealth Games events and this will form the basis for our selection policy.

ASA SGB Minutes 14 May 2016 7

37.4.1. Concerns were expressed at the low numbers from England selected for the Olympic Games (swimming). There was general discussion on the situation and the options available to ensure the progress of juniors to senior level. It was noted that the talent team are considering the feasibility of introducing English Performance Clubs in the next cycle. Advice is currently being sought and the ideal model would be around higher education however, there are challenges particularly with flexibility of degrees. It was noted 11 of the 14 English swimmers selected for Rio had gone through the English Talent Pathway.

37.4.2. Swimming KPIs – noted.

37.5. Synchronised swimming – It was noted that the duet are being supported by the EIS which has been very welcome. The GB team are currently training hard and will perform their 2 routines at the European Championships. The submission for funding to UK Sport is still ongoing.

37.6. Synchronised swimming KPIs – Noted all green

37.7. Water Polo – Members were advised the budget submission is under review and the strategy is being rolled out. The COO gave an overview of the Manchester model and the ongoing work to introduce this into other areas. The emerging issues included data and the identification of water polo players, the competition framework and access to facilities. In addition, workforce planning is looking at ensuring quality volunteers at all levels. The importance of good communication was emphasised to ensure there is one voice around the vision and that the key messages are delivered in a consistent way. It was noted a toolkit will be available to clubs wishing to develop the sport.

37.7.1. The COO advised on historic funds, how these had come about and the work being done to identify where it belongs. The SGB supported the recommendation by the COO and tasked the CFO with bringing about a solution.

37.7.2. Water Polo KPIs – Noted.

37.8. Para-swimming – The COO had met with World Class and gave an overview of the current thinking. The programme is performance driven with “What it takes to win” being filtered down to England’s talent programme from the World Class programme. Other matters discussed included Education programmes for parents and guardians, classification and international influence. It was noted that 80% of athletes who qualified for Rio were from England.

37.8.1. Para-swimming KPIs – Noted all green.

37.9. Diving – The Talent Officer and Development Officer are working together to implement the strategy. Talent Zone camps 6 and 2 were held in Sheffield with some 8/9 year olds invited to attend. There were 14 England Talent Programme athletes who achieved the European standard and 7 selected for the European Junior Championships 2016. The budget for development has yet to be confirmed and the COO advised on the reasons for the delay. It was noted there will be a review of the Beacon Programmes for the next cycle.

37.9.1. Diving KPIs – Noted.

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37.10. Sport England Update – The COO confirmed that going forward Sport England will focus on progression and more and better athletes at every level including future champions as well as inclusion, making sure there is equal access for everyone to the talent pathway. A resolution regarding AASE is awaited.

37.11. Membership – The COO gave the membership figures for 2015 and 2016 with a slight increase showing in 2016. In addition details were provided for the Regional breakdown.

37.12. Aquatic Awards - Great Hall Birmingham University. The SGB confirmed their preference for the earlier start to the programme.

The COO was thanked for the comprehensive presentation

37.13. The SGB discussed the KPIs and whether sufficient funds were being put into clubs and talent. The COO stated that the KPIs for the next quadrennial should have an emphasis on quality rather than quantity. This was endorsed by the CEO.

38. Terms of Reference Management Groups 38.1. The proposal was agreed but it was noted further clarification may be required once the format of the Club Management Group has been reviewed.

39. Sponsorship 39.1. The CEO gave an update on the current sponsorship position and the relationship with Lagerdere and opportunities going forward. The report from the Chief Commercial and Marketing Officer was noted.

40. Brand Review 40.1. The two Board members involved in the review gave feedback on the consultation process to date although there is a lack of understanding as to what the outcome will be. The report of the Chief Commercial and Marketing Officer was noted.

41. Minutes of the meeting held 18/19 March 2016 41.1. These were agreed as a correct record.

42. Matters arising from the minutes of the meeting held 18/19 March 2016 42.1. Min 42.4 ASA Friends – There had not been an opportunity to discuss this as yet with the Club Management Group but the COO advised that she had received some information which may be pertinent and will circulate it to the SGB if this is the case.

42.2. Min 42.5 Management Group Minutes – Management Group Administrators have been requested to produce minutes within a set time frame.

43. Minutes of the Joint Board meeting 18th March 2016 – were noted.

44. Dates for 2017 & 2018 44.1. The dates were agreed with the exception of Council for 2018 which has still to be confirmed. It was also agreed to schedule a report on the presentation calendar to include a review of the CWG at the May 2018 meeting.

45. Any Other Business 45.1. Agreed that Mike Thompson attend the next meeting on Saturday 2nd July to provide an update on the Disney campaign.

ASA SGB Minutes 14 May 2016 9

45.2. Trophies – The SGB agreed the trophy proposal subject to clarification regarding the Alan Hime and Alan Lawrence trophies.

45.3. British Swimming Board representative report was noted. The nominations for LEN were noted.

46. Date of next meeting 01/02 July, SportPark.

47. Executive Board members 47.1. The staff were asked to leave the meeting. The meeting debated the membership of the Sport Governing Board and unanimously agreed that the Board would benefit from the inclusion of the ASA Chief Executive Officer and ASA Chief Operating Officer as full voting members of the Board. This is in line with the structure of the Group Board whereby the ASA Chief Executive Officer and ASA Chief Financial Officer are full voting members.

47.2. The Head of Legal Affairs to be requested to prepare the proposed change to the Constitutional Laws for submission to Council.

ASA SGB Minutes 14 May 2016 10

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Update for the South East Regional Management Board – May 2016

Alan Green Divisional Lead (South & West)

6 Monthly Report: November 2015 – April 2016

This past 6 months has seen the continuation of a huge amount of work being carried out by the various departments of the ASA. We have seen developments in our Behaviour Change Research, Participation Strategy, Health & Wellbeing programmes and also the structure of the Get People Swimming (GPS) Team to ensure we have the appropriate resource to best support our stakeholders moving forward.

Health & Wellbeing – November 2015

Dementia Friendly Swimming – Year 2

The ASA has conducted extensive research and firmly believes that swimming reflects the seven outcomes people living with dementia and their family carers would like to see in their lives.

With this goal in mind, the ASA created its Dementia Friendly Swimming Project, one of 30 voluntary sector projects awarded a grant by the Department of Health’s Innovation, Excellence and Strategic Development Fund (IESD).

The project works with local authorities to deliver low intensity exercise and relaxation sessions, and structured motivational swimming lessons within an environment designed specifically for people living with dementia and their carers.

Through the project, the ASA has three clear aims:

 To build a network of dementia friendly pools for people living with dementia and their carers;  To produce guidance for pool operators and those in health care provision;  To develop and deliver specific qualifications as well as building a network of deliverers.

The ASA set out a schedule for rolling out parts of the project. Following the project launch in February 2015, the first year has been dedicated to working with Durham County Council and Manchester City Council to develop the ASA’s knowledge of the work they have been doing to support dementia friendly swimming environments.

The second year of the project was recently marked by an event at Clissold Leisure Centre, in addition, the project is currently being rolled out in Crawley. More information can be provided on this programme if required.

School Swimming – November 2015 – April 2016

125 Years of School Swimming

November saw the launch of a year-long celebration of 125 years of school swimming, Primary schools from all corners of the country held swimming galas, water safety sessions and fun swimming lessons in April this year to join in with the school swimming celebration.

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School Swimming Charter – November 2015

It is the ASA’s unique responsibility to collaborate with primary schools and provide the necessary support and training required to deliver high quality swimming lessons, with the goal of not only meeting but exceeding the national curriculum minimum standards set down by the Department for Education.

November saw the anniversary of the launch of the ASA’s School Swimming Charter and we have seen nationally over 500 schools sign up to the Charter. Over the past 6 months we have continued to encourage Schools to “take swimming seriously” by signing up to the Charter whilst continuing to support the 140+ Schools across the South who have already made the commitment by signing up.

ASA Participation Strategy - November 2015 – January 2016

Since the launch of the ASA Participation strategy in November 2015 we have continued to support the roll out of the strategy to our network of Operators, Local Authorities and network of external stakeholders by running roadshows across the Region which included;

 Surrey

 Oxfordshire

 Kent

 Hampshire

Southern Water Conference – February 16

Southern Water sponsor a large number of Learn to Swim Schemes across the South East Region, and for a number of years the ASA have supported their annual teacher’s conference. This year Aquatic Officers Katie Towner, Tim Hutton and Beth Morse helped organise and support the event which was held at the K2 Leisure Centre on Friday 19th February. Over 130 teachers attended the seminar which included key note speeches from Duncan Goodhew MBE and Mike Goody, Invictus Games Champion and Help for Heroes Ambassador. There was also the opportunity to get involved in various workshops throughout the afternoon. We are already looking forward to next year’s event which will also see Southern Water celebrate its 25th anniversary since starting in 1992 and has helped teach over 700,000 children to enjoy swimming and water based activities.

Behaviour Change Research – November 2015 – April 2016

The Delivery Team has continued to present our Behaviour Change Insight which is a large piece of consumer research undertaken in order to develop a greater understanding of the English population and their swimming habits, both in terms of swimmers and non-swimmers.

In conjunction with this our ASA Insight Team have also developed a Frontier Checklist based on the 3 Frontiers of the Behaviour Change Research which are:

 Frontier 1 – Visibility and Relevance of Swimming

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 Frontier 2 – The Environment

 Frontier 3 – The offer to the consumer

This checklist is being used with our operators and Local Authorities to understand where they may need the support and which areas are a priority in order for us to best support them in getting more people swimming and help us achieve our vision of ‘a nation swimming’ and our mission of ‘creating a happier, healthier and more successful nation through swimming’.

Structure of Get People Swimming (GPS) Team – January 16 – March 16

With the new Participation strategy launched and being delivered to or network of stakeholders it was decided that a review of the internal structure of the GPS team was necessary to ensure we could deliver our strategy. This process was concluded In March and is now in full flow. Each new Area Swim Manager also has an area of specialism which will help them to support the team and our stakeholders in having access to information, training and resources from our various departments at SportPark. These specialisms include; Health & Wellbeing, Facilities, Learn to Swim – School Swimming, Insight, Workforce Development and Products. In addition to this the Division now has a dedicated Learn to Swim Manager who will work with operators on the larger projects.

 Full GPS structure attached

 Full ASA South Division structure attached

Richard Bradford – Area Swim Manager, East Berkshire, West Sussex, Hampshire (Maternity Cover)

Updates: Behaviour Change Research (BCR):  Freedom Leisure – BCR has now been presented to the Senior Management Team and all Freedom sites in this area, resulting in positive feedback on the whole. All sites have now either completed the Frontier Checklist or are in the process of completing this exercise. The next step (where not done already) is to highlight strengths and weaknesses against the research findings to build into the individual site level AIP’s and corporate AIP to begin to action some of the areas for improvement.  1Life – (Wokingham 1Life contract) As with Freedom, these sites have now all had the BCR presented to them and have completed their Frontier Checklists following the presentation of the research to the 1Life Senior Team.  CSP’s – Both Berkshire and Sussex CSP’s have been familiarised with the research and our objectives with good response. We have requested their ongoing support to improve the visibility of swimming (Frontier 1) and challenged them to consider innovative ways in which they can support us. Once common themes arise from completed frontier checklists in their respective areas, we will be able to request focussed support.

General Updates: 1Life:  Supported the ASA Embedded AO on the development of the LTS programme and the transfer to a 50 week delivery plan and D/D payment in the Wokingham contract.  Pool programme analysis completed for Carnival Leisure Centre which has positively impacted their latest pool programme review due for implementation this month. A similar exercise is underway with Loddon Valley as they responded well to recent meetings regarding BCR and pool

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programming. Bulmershe Sports Centre are a little way behind on data collection due to a recent change of management.

Reading Borough Council:  Comprehensive AIP has been developed and signed off ready for implementation.  BCR has been delivered and the findings from the Frontier Checklist have been added to their overarching AIP for action.  Swimmers Journey has been implemented and Adult LTS Framework is planned with the aim of improved awards sales in particular. Also keen to use ASA LTS supporting products throughout their LTS programme.  Have agreed to provide Growth Data on a quarterly basis now that their new Legend management system has been installed.  Keen to access pool programming support. They are currently collecting headcount data for analysis.

Freedom Leisure:  All AIP quarterly reviews up to date across the Sussex contract. Aquatics Manager looking at developing the overarching AIP to be more “Freedom focussed”.  Continuing to provide throughput data and are looking at how they can provide more comprehensive Growth Data.  K2 - IoS are keen to deliver from the site. A plan has been put in place. Keen on pool programming insight and market segmentation work to improve general swimming variety. Very receptive to BCR.  Prince Regent – Very receptive to the BCR and are very keen to use our knowhow and insight on pool programming going forward.

Parkwood:  Windsor LC and Magnet LC – Supported both sites in their transition to a 50 week programme and D/D for LTS. This transition went very well. Their numbers were almost unaffected by the change. We have now been given the green light to offer additional support. As such they have received the BCR presentation and are currently in the process of completing the Frontier Checklist to highlight strengths and weaknesses to action.

PFP:  Mid-Sussex contract – no change in terms of access to these sites.  Horsham contract - Steyning and Billingshurst have recently developed an AIP for this contract supported by the Embedded AO. Both sites are delivering an aquatics programme to a high standard.

Impulse (Wadurs):  Pool programming work carried out with Wadurs to provide a greater level of insight for their next pool programme review. This site is ahead of the other Impulse sites in terms of aquatic programming and delivery and could do more.

Splashpoint:  Interested in Swimfit / pool programming work after a break in communication. Want to get them started on an AIP as soon as possible. Do not run ASA LTS Pathway.

Waves Leisure:

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 ASA LTS Pathway has been implemented as of January 2016 after transferring from an in house syllabus. Swimmers Journey has also been implemented with the Adult LTS Framework and Elite Swimmer Journey in line for implementation over the coming months.  Keen on assistance with pool programming / market segmentation assistance and are collating data for analysis  Working through LTS accreditation currently and have self-assessed and are now in a position to progress following the LTSP transition.

Beth Morse – Area Swim Manager (Learn to Swim) Sussex / Hampshire / Wokingham / Reading / Windsor & Maidenhead Update – from March 2016 (returned from maternity leave)

 Introducing myself as the new ASM to the Hampshire sites and Hampshire CSP. Meetings booked in with the priority customers in Isle of Wight, New Forest, Southampton and Basingstoke. Will attend the next Portsmouth LAN meeting and spend time getting to know customers  Learn to Swim Specialism training  PPP meeting with Freedom Leisure and handing over responsibility of account to the new National Partnerships Team  Sussex – Completed pool programming analysis for Seahaven Swim & Fitness Centre (Wave Leisure)  Sussex – liaising with schools in Brighton to run a National Curriculum Training course for primary school teachers  Sussex – working with Impulse Leisure to establish new Health referral classes in the pool at Wadurs (Shoreham) and improve the marketing elements contained in Frontier 1 Checklist  Sussex – developing a disability project with Sports For All (Grace Eyre Foundation) for East Sussex (probably Lewes and or Hailsham areas)  Berkshire – Working with Get Berkshire Active on a funding application to run a women’s participation project in Reading (based on improving facilities and customer service for women from minority groups)  Working on Swim School networking event for July 2016 – Targeting Sussex / Berkshire / Kent & Surrey sites  Sussex – Working with Sussex Coast College on a participation project for students in Hastings  Ongoing work collating Frontier Checklists and updating AIP’s with priority customers

Julie Bunn – Area Swim Manager (Health) East Berkshire, Surrey & South Kent

 Continue to manage the Nuffield Health partnership. The next focus still remains to grow their adult learn to swim area of their business from what started at 188 adults learning to swim in their clubs. Target of 3000 by December 2016. No further progress with Clubs until a survey has been completed by NH. Opportunities presented for placement on our Swimming.org website being explored.  Ongoing Swimfit support.  Ongoing Behavior Change checklist.  Supporting all 11 Surrey Boroughs and their sites to deliver funded lessons to adults aged 50+ using the ASA Adult Learn to Swim Framework. If successful in year one then there is the opportunity for a further £25,000 in year 2.  NCTP course run in Surrey another 3 in the planning for 2016/17 school calendar.

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 Sourced a WP coach to deliver some bespoke mini polo training leading to a successful mini polo session started at Cranleigh LC following taster day. Now 2 sessions a week taking place. Recently introduced our discipline specific officer to support and help establish exit route links with Guildford.  Near completion of the Tutor Programme.  Supporting the Disney campaign sourcing pools and support during filming.  First meeting with my health specialist role – very early days.  Recently taken on Kent under the M20 since the restructure.  Received an award for the Nuffield Health Partnership!

Tim Hutton – Area Swim Manager (Facilities) Buckinghamshire, Oxfordshire, West Berkshire & North Kent

 Maintaining relationships and making CSP aware of new strategy in Bucks, Oxfordshire, Berkshire, Hampshire and Kent.  Delivering BCR across all priority sites (roughly 20) within my patch.  Working on the planning and delivery of the 2016 Southern Water Conference.  Planning for the next anniversary Southern Water Conference.  Formalising pool programming across the LAN network within Milton Keynes.  Completing several facility strategy dossiers across the division.  Going through frontier checklists with 16 sites across Kent, Bucks, Oxfordshire and West Berkshire.  Compiling potential interventions in order to increase behaviour change scores across ten key sites with the view to completing more of these in the near future.  Building new relationships with contacts across Hampshire when no local contact was in place.  Building new relationships across North Kent and creating new priority customers.

Katie Towner – Formally Aquatic Officer Kent, now with the Learn to Swim Team

 Attended the KALCO meeting to discuss Data Pool Analytics with operators and chief leisure officers. Damian Stevenson presented and is now looking at ways in which Data Hub and Data Pool could support CSP’s.  Presented at the Kent NGB forum to discuss ways in which sports can work together and with operators to increase participation. The group are interested in an Operators conference to build new relationships and support the sites to increase participation in sport.  Supported the Southern Water teachers conference Friday 19th February offered 3 workshops for 150 teachers to attend. The topics covered included Swim Safe, Snorkelling and Disability awareness. Feedback from the day was positive, now planning next years event which will celebrate 25 years of the Southern Water supporting learnt to swim.  Medway council hosted their Big Splash event which saw an increase in attendance from last year and a Medway primary schools swimming gala where I attend to promote the Schools Swimming Charter.  Secured a slot on the agenda for Jon Glenn head of Learn to Swim to present at the Kent PE conference, we also had a stall to promote the schools swimming charter. There were a number of schools interested in signing up to the charter and I am now working with a school in Dover that are looking to host a NCTP course for their teachers and others within the area.  Diversity House is a women support group that are currently trying to get their members more active, we supported in arranging a coffee morning at the Swallows Leisure centre to discuss what they had to offer in regards to swimming and then Kent Sport attended to discuss projects they are currently running.

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Nationally:  Level 1 and Level 2 text books are now complete and available for sale to tutors and candidates.  Tutor training: I have delivered my first ASA LV2 TA in Sevenoaks, next course will be in Canterbury in July.  Working with Insight to produce training manual and information on Data Pool Analytics, to support both the operators and Aquatic Swim Managers.

Helen Mack & Kristie Jarrett – Regional Club Development Officers

Club Development – Main Areas of work  Kristie Jarrett (KJ) - Coaches Forum, Coach Development Workshops, Regional Talent Camps, Team Managers Forum.  Helen Mack (HM) - swim 21, Young Volunteers, Volunteer Training, Monthly communications including SER club update, volunteer training calendar.  Rosa Gallop (RG) – ASA Club Development Officer in the South East Region main work areas are networks, Beacon Programmes.

Swim 21  Continue to manage swim 21 in the South East Region. Currently the Region has 96 swim 21 club Essential accredited clubs.  3 new clubs (Bexley Water Polo Club, Guildford Water Polo Club and Invicta Water Polo Club) in the South East Region have successfully gained swim 21 Essential accreditation from November 2015 – April 2016, but unfortunately 1 club (City of Canterbury SC) has lost their accreditation.  4 new clubs are actively uploading evidence in preparation for the June Panel meeting, with a further 8 clubs expressing an interest in swim 21.  Target number of accredited clubs for March 2016 was 104, so the Region are slightly under the target set by the ASA.  HM attends National Club Development Management Group (CDMG) which incorporates the National swim 21 Panel, and circulates updates and relevant information to clubs.  SER gained two additional swim 21 networks during this period, Kent Water Polo network and the Oxfordshire network. The SER now has a total of 5 accredited networks, and exceeded the target of 4 accredited networks for March 2016.  SER has gained an additional accredited swim 21 Performance Club – Guildford City SC.

Young Volunteers Programme – Leading the Lane  The 2015/2016 Young Volunteer Programme ran from September 2015 – March 2016.  The programme aims to increase the number of trained young people and to improve accessibility to formal and informal training opportunities, which include ASA Aquatic Helper Certificate, ASA Timekeepers, sports coach UK Safeguarding for Young Volunteers, Emergency First Aid, Team Manager training and online courses.  Programmes are open to all young people across the Region and were delivered in Kent, Hampshire and Buckinghamshire, with a one day programme taking place at the Sussex Development Day in March 2016.  In March 2016, Southampton Diving Network delivered a young volunteer training day. This programme is due to continue throughout the year.  In total 141 young people attended bespoke development days which delivered 330 training opportunities, compared to 129 training opportunities in 2014-2015.

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 47 young people completed the whole programme, which included attendance at 2 development days and 10 hours volunteering within their home club, this is compared to 21 young people in 2014- 2015.  28 clubs from across the Region had young people participating on the programme, compared to 8 in 2014-2015.  Aim is to deliver 1 programme per sub-region in 2016/2017 due to additional interest.

Time to Listen  SER ensure 1 Time to Listen course is delivered per county every 12 months. Between November 2015 – April 2016, the SER has delivered 2 Time to Listen courses, training a total of 24 Welfare officers across the Region.

Team Manager Training  Between November 2015 and April 2016, the SER has delivered a total of 15 Team Manager Module 1 courses with 176 attendees and 9 Team Manager Module 2 courses with 96 attendees.  To date in 2016, the RCDO’s have delivered 12 of the planned 25 courses for 2016. 5 further courses are booked.

Coach Development Workshops  Four workshops were run across the region during February/ March. 113 coaches attended on these four days. Theory sessions covered planning, a psychology workshop and injury prevention/ functional movement. Practical sessions cover breaststroke and front crawl development, relay take overs and the cross over turn.  A one day coaching conference was run during November at Leatherhead LC, 33 coaches attended the first of what we hope to be an annual event. Sessions were run by ASA England Programmes and Sports Coach UK.  Four one day coach workshops are planned for June.

Coaches Forum  The coaches forum has met 4 times during this period, KJ leads on the production of an agenda, produces the minutes and any relevant actions coming out of the meetings.

Support for Regional Talent Camps  Investigation and booking facilities for the September 2016 camps.  144 athletes 11/12 years have been selected for these camps.

Support for Off-shore Camp  Production of selection letters and associated paperwork  Presentation of results for selection through the coaches forum  Promotion of successes at the camp through the website and twitter  Support with the booking of a hotel, flights and team kit ordering.

Volunteer Training Calendar  Continue to produce the volunteer training calendar on a monthly basis, which identifies courses for the coming 3 months. The calendar includes all volunteer courses, such as child safeguarding, team managers, time to listen etc. delivered within the South East Region. Information is collated from all partners, including County Sports Partnerships, scUK, IoS to ensure clubs have all the information required.

Monthly Club Update

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 Continue to produce a monthly club update which is distributed to clubs at the end of each month and available on the SER website. The update includes information from both the SER and ASA in addition to details of all ASA courses delivered by ASA approved centres.  The production of the first of what we hope to be a 6 monthly Team Manager update.

Attendance at the Regional Championships  The RCDO & ASA CDO attended the Regional Winter Championships, increasing the presence of the Region.

County ASA Support  RCDO continue to attend County ASA Meetings and support County Development Days.  The SER supported both the Sussex Development Day on 13th March and are due to attend both the Kent Development Day (June) and Hampshire Development Day (September),

SER Funding Guide  The RCDO have updated the SER Funding Guide which is available on the SER website. The document will be kept up-to-date and any new avenues of funding available to clubs are included in the Monthly Club Update.

General Club Development  To follow-up day-to-day club enquiries, meetings with clubs to assist with club specific issues.

Rosa Gallop – Club Development Officer (South East)

Networks As of March 2016, there are five Swim 21 accredited Networks, Kent Water polo, Milton Keynes, Oxfordshire Network, Southampton Diving, SSK Network.

Two more networks are looking at seeking accreditation at the next panel, Hampshire Water Polo and Four Counties. The Medway Network will look to seek swim 21 network accreditation at the October panel meeting.

Other Networks starting to have meetings and looking at working together are:  Reading Swimming Club, Maidenhead ASC, Windsor Swimming Club and hopefully Slough and Eton Dolphins. Currently in the process of arranging a meeting of the Coaches and a committee member.  Aylesbury & District Swimming Club, Maxwell Swimming Club and Tring Swimming Club. An initial meeting has been held, currently in the process of arranging a second meeting.

Networks ongoing and working towards signing a Memorandum of Understanding (MoU) are;  Rushmoor Synchro – Rushmoor Synchro, Portsmouth & District Synchro and Portsmouth Victoria Synchro  Reading Synchro – Reading Royals, Henley Synchro, Witney & District Synchro and Bracknell Synchro.  Solent Network – Clubs confirming their wish to be part of this at present. Currently looking establishing a Sussex Water polo network.

The networks are ensuring the clubs are working together, they are actively communicating and planning for the future.

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The Networks have proved to be pro-active, below are some of the actions Networks have put into place.  Medway have run a Level 2 Club coach course at Maidstone  SSK ran a very positive development day aimed at developing young swimmers as well as providing Coach mentoring.  Hampshire water polo have regular training sessions for players which aim to develop young players.  Kent water polo have regular training for various levels twice per month.  Four Counties have had a very constructive meeting with Chairs and Committee and various subjects are being looked into to help with the development of the member swimming clubs. Four Counties also have a coach forum which meet and they have put into place some activities for the swimmers in the Network such as Coach Development and mentoring. Looking at licensed meets, mini – galas between the clubs for younger swimmers. A first aid course for poolside staff. Workshops to be run by the club coaches to help with basic coach development such as BLAPT – strokes and corrections and writing sessions to help developing coaches.  Milton Keynes ran a very successful development day for young swimmers and coaches.  Oxford have a Level 1 and Level 2 Coach courses being run via the Network. There has also been help given to help with officials, running a club and various other activities.

The SER will have a total of 15 Networks either swim 21 accredited, working towards accreditation or actively discussing the possibility of being a network during the next twelve months.

Swim21 Essential - reference report from Helen Mack

Swim21 Performance – Two clubs have achieved the criteria and gained swim 21 Performance but the clubs need to be part of a Network after the first year to continue as a Performance Club. Rushmoor Synchro SC are currently working towards being part of a network. Guildford City SC are not currently working as part of a network.

Water Polo

Bexley Water polo club has received funding for the setting up of a Ladies water polo section.

Beacon Programmes

The SER has Southampton Diving, Rushmoor Synchro, Reading Royals Synchro, and Portsmouth Northsea Beacon programs. All of these programs provide support to selected athletes in Sport Science and regular training and Coach Mentoring.  Southampton Diving Academy through friends of Southampton Diving Club have just achieved funding from a local company which has enabled them to re-furbish their land training room and physio room. They hold a Regional training day every month as part of the Regional program and a day for the Network clubs to enable divers of all levels to be able to access the facility and sports science. This also include some Coach Development.  Rushmoor synchro have gone from strength to strength with a growth in numbers. At the National Age Groups held in December 2014 the club had 23 swimmers entered and achieved 1 figure medal, 1 duet medal and 1 team medal. From the figure results four swimmers were selected to take part in the England Talent trials. England/GB Squads

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The club currently has 9 members in the England Junior programme, 2 in the England Age group Programme and one in the England development programme.  Reading synchro had a very successful National Age Groups. Following the England Trials at end of year the club has 7 out of 10 spaces in England Squad, 1 in England development. 1 in juniors. 1 in juniors and seniors. And 1 qualified in Olympic GB Duet. The Reading coach has been working with 2nd GB duet, Emma Critchley and Hannah Randall Friday mornings. They will do a display at English champs. Two of Reading duets were selected as the duets to swim for England at the International competition in Hungary. Abi Taylor and Harriette Smith. Mimi Gray and Alyssa Basinger.  Portsmouth Northsea - Attendance has grown and been very good with 35 swimmers from around the Region attending regularly. Graham Pople from Havant & Waterlooville and the coach from Poole work with Pau Hogg, regularly taking sessions. The following talks have been given over the past four months. 1. Which swim meets to pick & reasons behind this: Lindsay 2. Sleep & Recovery: Francesca Gynne (Winchester University 3. Land exercises related to pool issues: Evan Jenkins (delivered over 2 weeks) 4. Time management about how to prioritize: Karen Howells 5 .Race Recovery & swim downs: Diane Elliot 6. Psychological race preparation: Karen Howells 7. Nutrition for competition – race timings & multiple races: Anita Bean

Coach Workshops - Kristie Jarrett.

General Club Development Work

I have attended various County and Club Network meetings as well as various meetings with individual clubs that require advice and help. I also provide support to the Regional Club Development Officers where required.

Organised Club Coach courses Level 1 and Level 2 for water polo, synchro and swimming.

Attended the Winter Regional Championships and the Spring Championships at Crawley, which has proved very useful and productive, clubs appreciated the official ASA Volunteer books aimed at Committees, Volunteers and various officers such as Chairman, Treasurer and Secretary. This gives out a very positive message.

I also regularly attend the SER Swimming Committee, SER Development Committee and SER Coaches Forum.

Dave White – Para Swimming Pathway Officer.

Links:  Everyone active in Sunbury/Spelthorne now have a club link session up and running leading into Staines SC, there are currently five swimmers in the link program with a similar number working through the learn to swim programme, which is ahead of the projected schedule we were expecting.  A similar link is now being formed in Gosport with two swimmers already linked into the clubs lower groups and a number of swimmers coming from the Level Water charity lessons to form the link group hopefully over the summer.

APPEND

 A disability link group is now in place at Wycombe & District SC with a regular slot on a Tuesday evening in the new pool at Wycombe, a taster session was organised to kick the group off in March  Training will take place at Winchester once a new date is arranged after the original date in April had to be cancelled, another link group will then be formed with the Penguins.

Swimmer ID: (participation based)

We were tasked to set up a number of initiatives in order to find new swimmers who meet the para swimming criteria, activities ran at High Wycombe, Maidenhead, Winchester and Burgess Hill, these were attended by swimmers varying in age from 6-60yrs with 31 physically, 8 visually and 17 intellectually impaired participants (56 total).

Along with a number of County Sports Partnerships, we will be working on similar initiatives in Kent, Surrey, Oxfordshire and Berkshire along with the Paralympic Carnival at Stoke Mandeville, with activities to run in September to co-inside with the Paralympic games in Rio.

Training:

A joint regional training camp with the South West Region was held in March at Horfield LC Bristol, coaches from both regions worked with 50+ swimmers in classroom, pre-pool and pool based activities that were the followed on the evening by a joint regional development competition, where swimmers were able to try out skills in a competitive environment, hopefully a similar day will take place in September when the SE host.

South & West Division Structure

Alan Green ‐Divisional Lead South & West

Bryony Gibbs ‐ Divisional Office Manager

Chris Vickery ‐ Divisional Admin

Jackie Hilleard – Helen Mack ‐ Regional Kristie Jarrett –Club Regional Development Club Development Development Officer Co‐ordinator (SW) Officer (SE) (SE)

Tim Hutton ‐ ASM Neil Hutchinson ‐ ASM Ashley Jones‐ASM Lauren Wallace ‐ASM Julie Bunn ‐ ASM Sarah Porter ‐ ASM Oxfordshire, Bucks, Beth Morse‐ ASM Sussex , Bethan Laker –Learn Devon & Cornwall Somerset & Dorset Wiltshire & Surrey, East Berkshire, Hampshire and IOW West Berkshire & Hampshire, Reading, to Swim Manager (Products) (Insight) Gloucestershire South Kent (Health) (On secondment) North Kent (Facilities) Wokingham, Windsor & Maidenhead (Learn to Swim)

Centrally Managed Staff Who Impact On Division:

James Paramore – Lindsay Dunn – Dave White ‐ ASA Emily Taylor –Club Rosa Gallop– Club IoS Training South Talent Officer Para‐Swimming Development Officer Development Officer Short Course Co‐ Swimming Pathway Officer (South West) (South East) ordinator