HONG KONG OPEN 2018 Event Tender for Structures, Fencing and Temporary Flooring

Briefing Document Prepared by the European Tour on behalf of the Club

Unit 1101, 11/F, Lee Garden Two, 28 Yun Ping Road Causeway Bay, Hong Kong Contents

1) Background to the event

2) The Key Stakeholders

3) Strategy

4) Operational Guidelines

5) Award Criteria

6) Questions for Tenderers

7) Pricing

8) Time Table

9) Q & A Form

10) Marking Scheme

11) Probity Clause

12) Anti-Collusion Clause

13) Expression of Interest

14) Appendix 1 – Warranty

15) Appendix 2 – Hong Kong Open Venue Map 1. Background to the Event

The Hong Kong Open is recognized as one of the region’s most prestigious golf championships with a unique and special history. Established in 1959, it is the oldest professional sporting event in Hong Kong. This year’s event will be the 60th edition of the tournament.

The Hong Kong Open is the only golf tournament in the world, apart from the US Masters (Augusta, Georgia, US) and the (Crans Montana, Switzerland), to be played at the same venue for more than 50 years.

The tournament attracts significant local interest and support, in addition to a large number of guests from overseas. On average, over 40,000 spectators visit the event over the course of the tournament week, and over 25% of them are from overseas.

The main hospitality structures are the four large marquees surrounding the 18th Green of the HK Golf Club’s Eden Course, which are used by Tournament sponsors. 1. Background to the Event (cont.)

The Spectator Village will once again be located on the 18th Fairway of the Old Course, which is adjacent to the 1st Hole of the Eden Course and approximately 50m away from the main hospitality structures.

The Village is a virtual showroom for all of the event sponsors’ products, as well as a place for the public spectators to relax, eat, drink and enjoy the various interactive activities on offer.

The tent and marquee structure provision is central to the spectator experience. Our customers expect the very best quality finishing.

Outside of the Spectator Village and Hospitality Marquees, other structures will be required for the Media Centre, Media Catering, Ticket Tent, Volunteer Headquarters, Will Call, Score Recording, Stats/Media and a Starter’s Hut. A 220-seat grandstand and additional small viewing platform will also be required.

The choice of tent supplier for this year’s Hong Kong Open is recognized by the European Tour as a key decision in the Tournament’s development, and the chosen tent supplier will need to share our ambitions to take the event to an even higher level. 1. Background to the Event (cont.)

Key Event Details:

•Title – Hong Kong Open

•Venue – ,

•Dates – November 22nd – 25th, 2018

•Prize Fund – US$2 million

•Attendance – 40,000+ (Thursday – Sunday)

•Defending Champion –

•Field – 138 Players from the European Tour, and HK Golf Association

•TV – LIVE on nowTV, worldwide coverage

•Media – upwards of 150 journalists and 40 photographers 2. The Key Stakeholders

Promoters: Hong Kong Golf Club Championship Director: Vicky Jones Operations Director: Mike Uyede Operations Manager: Cecilia Chan

Title Sponsor: TBC

Host Venue: Hong Kong Golf Club Captain: Arnold Wong General Manager: Ian Gardner

Official Premier Partners Official Partners DP World Rolex HK Golf & Tennis Academy Others TBC

Official Suppliers Courtyard Marriott Hotel JW Marriott Hotel Evian Others TBC 3. Strategy for Structures and Grandstands

The European Tour is looking to appoint a supplier for structures, fencing and temporary flooring for the next three years. The successful tenderer will be contracted to provide the aforementioned equipment to the Hong Kong Open for a period of three years, however there will be a break clause after each year of the contract to ensure that the successful tenderer continues to have the capability to deliver the project as per the brief.

The successful tenderer must share our vision of maintaining and enhancing the status of the Hong Kong Open as one of the top professional golf events in the region. All structures will need both creative attention and top quality finishing, from the public areas to the VIP Hospitality experience to the Media requirements.

The supplier must demonstrate a commitment to the event that encompasses team leadership and stability of management. Robust experience of supplying structures of the highest quality at large scale professional sporting events to multiple and demanding target groups is required.

The supplier must be able to offer innovative suggestions and potential improvements/enhancements for subsequent editions of the Hong Kong Open.

The supplier must be able to work with the Title Sponsor (TBC) on the design and interior fit out of their marquee, and also be able to work with all of the other sponsors and suppliers who will have display tents within the Tented Village. 3. Strategy (cont.)

Tent Supplier to Provide:

•Public Liability Insurance to cover a maximum level of HKD 8 million and provide the European Tour with a copy.

•Liaison with Health & Safety authorities appointed by the European Tour, and also a guarantee that the tent supplier will comply with all instructions/advice from the ET Health and Safety Consultant.

•Up-to-date and locally relevant Registered Structural Engineer (RSE) endorsements, drawings, pull tests and calculations for all structures as requested by the Health & Safety authority and local Government Departments.

•The necessary fire extinguishers, fire blankets and illuminated ‘Exit’ signs for all tent structures.

The tent supplier must agree to work with the European Tour in promoting a ‘Green Hong Kong Open’ and must remove from site any and all refuse produced by them.

The tent supplier must also agree to work with the European Tour in developing and managing its Recycling Programme at the Hong Kong Open. 4. Operational Guidelines

Tenderers to note the following dates and restrictions:

1)Set-up to start on Monday, October 22, 2018.

2)Hand-over for the completion of all structures is at 5:00pm on Friday, November 16, 2018 (but all Hospitality structures, the Media Centre and Sponsor Display tents will have earlier structure hand-over dates to allow time for interior fit outs). Hand- over dates for those respective structures will be determined in conjunction with the winning tenderer.

3)Working hours are 8:00am – 6:00pm from Monday to Friday.

4)Work will not be permitted at the venue on the weekends of October 27-28, November 3-4, or November 10-11, 2018.

5)Dismantling and take-down will be from Monday, November 26 to Wednesday, December 6, 2018. The deadline for all equipment and trucks to be off-site is 6:00pm on Friday, December 7, 2018.

Note: Whilst the dismantling of the Spectator Village, Media Centre and some selected smaller tents may begin on Monday, November 26, the dismantling of the 18th Green structures cannot begin until the morning of Thursday, November 29. 5. Award Criteria

The Hong Kong Open is one of the region’s largest and most prestigious professional golf events. As such, it requires meticulous planning, stringent controls and strict adherence to regulations, guidelines and schedules.

The European Tour prides itself on its attention to detail, quality control and understanding of the local environment in which it operates. The successful tenderer will reflect this mode of operating and more.

The European Tour will award the contract according to a Marking Scheme detailed in Section 10 of this document.

In order to facilitate the assessment of tenderers, please submit answers to all of the questions in Section 6 in a sealed envelope labelled ‘Replies to Questions in Section 6’. Then in a SEPARATE sealed envelope, please submit the prices for all tents, marquees, grandstands and miscellaneous items listed in Section 7 and label this envelope ‘Prices’.

Please also submit a signed ‘Expression of Interest’ on Section 13, in addition to a signed Warranty (Appendix 1), and include them in the envelope labelled ‘Replies to Questions in Section 6’. 5. Award Criteria (cont.)

Please submit all information together in a sealed envelope by 5:00pm (HK time) on Tuesday, March 27th, 2018 addressed to:

Cecilia Chan European Tour 1101, 11/F, Lee Garden Two, 28 Yun Ping Road Causeway Bay, Hong Kong (T) 3951-0364

If you have any questions pertaining to this tender, please submit them by email to [email protected] no later than 5:00pm (HK time) on Monday, March 12th, 2018. Please submit questions using the Q&A Form in Section 9, or at least in a similar format (e.g. Microsoft Word or Excel).

Replies to your queries will then be sent back to you on or before March 14th, 2018. 6. Questions for Tenderers

(A ) Company Information i.Nature of Organization – please provide a brief description of your business highlighting areas you identify as matching the requirements within this tender. ii.Address of registered office iii.Address for correspondence (if different to above) iv.Name of contact for correspondence v.Telephone numbers (Office and Mobile) vi.Email address vii.Website address viii.Number of Employees ix.Annual Turnover (US Dollars) 6. Questions for Tenderers

(B) Experience

Please provide examples that demonstrate your event experience and ability to deliver goods, services or works similar to the requirements for this contract. 6. Questions for Tenderers

(C) Skills

Please provide a statement of the professional and technical skills available within your organization that are required for the production of goods and services. 6. Questions for Tenderers

(D) Quality Control

Please provide details of how you will ensure and monitor the quality of the goods and services provided under the contract, including equipment, installation timeframes and maintenance. 6. Questions for Tenderers

(E) Resources and Flexibility

Please explain how you’ll manage the delivery of all equipment and services during the planning and installation period. 6. Questions for Tenderers

(F) Health & Safety

Please provide details of your company heath & safety policy and how this is monitored during delivery of goods and services. 6. Questions for Tenderers

(G) General Information

Please provide any further information you feel necessary/helpful relating to this contract. 6. Questions for Tenderers

(H) Conviction of Criminal Activity

Have any of the Directors, Partners, or any other person who has powers or representation, decision or control of your organization ever been convicted of any of the below criminal offences?

1)Conspiracy (where the conspiracy relates YES / NO to participation in a criminal organization

1)Bribery or corruption YES / NO

2)Incitement to commit a crime YES / NO

3)Theft or fraud YES / NO

4)Money Laundering YES / NO

5)Any other offence YES / NO

Note: Failure to disclose information relevant to this section may result in your exclusion from this tender process or the termination of any contract that may be awarded to you. 7. Pricing Please supply pricing for the following (including all transport, labour and RSE related costs): MEDIA CENTRE Product Quantity Total (HKD) 15m x 30m Clearspan Eave Marquee with interior 1 gable (4m side wall height). Interior gable to create an Interview Room measuring 5m x 15m (complete with single door) Glass Walls 22m ABS Cassette Walls As required Double wing glass doors 3 Air Conditioners for whole tent As required 15.4m x 30.4m Raised platform (height variation 0.2m - 1.5m approx.) (weight loaded to 500kg/sqm) 468 sqm Staircases with carpet, handrails & cladding 3 As required Grey Needle Punch Carpet As required Platform Cladding Interior False Wall (4m height) 83 linear m Stages (including carpet): (1) 4mL x 2.2mW x 0.2mH 2 (2) 4mL x 2mW x 0.2mH 2 Radio Booths (2mD x 1.5xW x 2.2mH) 6 Fire Extinguishers As required Lighting (sufficient for whole tent) Total 7. Pricing

MEDIA CATERING TENT:

Product Quantity Total (HKD) 5m x 5m Pagoda Marquee (2.4m side wall height) 2 Air Conditioners for whole tent As required Raised Cassette Flooring (to make a terrace) 75 sqm Glass Walls 15m ABS Cassette walls As required Double wing glass doors 2 Cladding All Sides As required Grey needle punch carpet As required Fire extinguisher 1 Basic LED lighting 1 set Total

MEDIA SERVICES TENT: Product Quantity Total (HKD) 3m x 3m Pagoda Marquee (2.4m side wall height) 1 Raised Cassette Flooring 9 sqm Fire Extinguisher 1

Basic LED lighting 1 set Total 7. Pricing

TICKET TENT:

Product Quantity Total (HKD) 4m x 4m Pagoda Marquee (2.4m side wall height) 2 Raised Cassette Flooring 32sqm Grey Needle Punch Carpet 32sqm Basic LED lighting 2 sets Fire Extinguisher 1 Total

VOLUNTEER HEADQUARTERS (HQ) TENT: Product Quantity Total (HKD) 5m x 5m Pagoda Marquee (2.4m side wall height) 1 Raised Cassette Flooring 25 sqm Grey Needle Punch Carpet 25 sqm Basic LED Lighting 1 set Fire Extinguisher 1 Total 7. Pricing SCORE RECORDING TENT: Product Quantity Total (HKD) 4m x 4m Pagoda Marquee (2.4m side wall height) 2 Raised Cassette Flooring 32sqm Grey Needle Punch Carpet 32sqm Air Conditioners for whole tent As required Glass Wall (Tinted) 8 ABS Cassette wall As required Interior False Wall (3mL) plus 1 single door 1 Double wing glass door 1 Cladding All Sides As required Basic LED lighting 2 sets Fire Extinguisher 1 Total STATS / MEDIA TENT: Product Quantity Total (HKD) 4m x 4m Pagoda Marquee (2.4m side wall height) 1 Raised Cassette Flooring 16 sqm Grey Needle Punch Carpet 16 sqm Air Conditioner for tent 1 ABS Cassette wall As required Double wing glass door 1 Cladding All Sides As required Basic LED Lighting 1 set Fire Extinguisher 1 Total 7. Pricing JW MARRIOTT STAFF CATERING TENT (on roof of Buggy Building): Product Quantity Total (HKD) 5m x 5m Pagoda Marquee (2.4m side wall height) 1 Raised Cassette Flooring 25 sqm Fire Extinguisher 1 Basic LED lighting 1 set Total HKGC MERCHANDISE & SIMULATOR TENT: Product Quantity Total (HKD) 6m x 15m Clearspan Eave Marquee (3m side wall 1 height) Raised Cassette Flooring 90 sqm Grey Needle Punch Carpet 90 sqm Cladding, infills and up to 2 steps As required Basic LED Lighting 2 sets Fire Extinguisher 1 Total

HKGTA DISPLAY TENT: Product Quantity Total (HKD) 6m x 15m Clearspan Eave Marquee (3m side wall 1 height) Raised Cassette Flooring 90 sqm Grey Needle Punch Carpet 90 sqm Cladding, infills and up to 2 steps As required Basic LED Lighting 2 sets Fire Extinguisher 1 7. Pricing

HK GOLF & TENNIS ACADEMY PAVILION: Product Quantity Total (HKD) 10m x 15m Clearspan Eave Marquee (2.8m side 1 wall height) with set back wall 10m x 15m Platform (height variation 0.2m - 1.5m 159 sqm approx.) (weight loaded to 500kg/sqm) with 3m x 3m extension for additional landing space at top of front staircase Platform Cladding As required Glass Handrail 21 linear m Staircases (2mw x 2mh) 2 Air Conditioners for whole tent As required Extraction Fan for Kitchen Area 1 Glass Walls 21m ABS Cassette Walls As required Double Wing Glass Doors 3 Grey Needle Punch Carpet As required Interior fit out package including leg clads, lining 1 (roof, gable, side walls), lighting package, and first cable fit out Plug sockets (13 AMP) 6 Internal full gable with door (for catering) (2.8mH) 6 linear m Fire Extinguishers 2

Total 7. Pricing

TITLE SPONSOR PAVILION: Product Quantity Total (HKD) 10m x 25m Clearspan Eave Marquee (2.8m side 1 wall height) with set back wall 10m x 25m Platform (height variation 0.2m - 1.5m 268 sqm approx.) (weight loaded to 500kg/sqm) with 3m x 3m extensions for additional landing spaces at top of BOTH staircases Platform Cladding As required Glass Handrail 31 linear m Staircases (2mw x 2mh) 2 Air Conditioners for whole tent As required Extraction Fan for Kitchen Area 1 Glass Walls 31m ABS Cassette Walls As required Double Wing Glass Doors 3 Grey Needle Punch Carpet As required Interior fit out package including leg clads, lining 1 (roof, gable, side walls), lighting package, and first cable fit out Plug sockets (13 AMP) 10 Internal full gable with door (for catering) (2.8mH) 6 linear m Fire Extinguishers 2

Total 7. Pricing 18th GREEN SPONSOR HOSPITALITY TENT (1) Product Quantity Total (HKD) 5m x 15m Clearspan Eave Marquee (2.8m side wall 1 height) with additional 2m outdoor terrace 7m x 15m Platform (height variation 0.2m - 1.5m 139 sqm approx.) (weight loaded to 500kg/sqm) with: (1) 3m x 3m extension for additional landing space at top of front staircase (2) 5m x 5m extension for additional landing space at top of back staircase (facing 3rd Green) Platform Cladding As required Glass Handrail 19 linear m Staircases (2mw x 2mh) 2 Air Conditioners for whole tent As required Extraction Fan for Kitchen Area 1 Glass Walls 22m ABS Cassette Walls As required Double Wing Glass Doors 3 Grey Needle Punch Carpet As required Interior fit out package including leg clads, lining 1 (roof, gable, side walls), lighting package, and first cable fit out Plug sockets (13 AMP) 4 Internal full gable with door (for catering) (2.8mH) 4.5 linear m Fire Extinguishers 2

Total 7. Pricing

18th GREEN SPONSOR HOSPITALITY TENT (2) (formerly Emirates Marquee): Product Quantity Total (HKD) 6m x 18m Clearspan Eave Marquee (2.8m side wall 1 height) 9m x 24m Platform (weight loaded to 500kg/sqm) 216 sqm (height variation 0.2m - 1.5m approx.) Platform Cladding As required Glass Handrail 42 linear m Staircases (2mw x 2mh) 2 Air Conditioners for whole tent As required Extraction Fan for Kitchen Area 1 Glass Walls 15m ABS Cassette Walls As required Double Wing Glass Doors 4 Grey Needle Punch Carpet As required Interior fit out package including leg clads, lining 1 (roof, gable, side walls), lighting package, and first cable fit out Plug sockets (13 AMP) 6 Internal full gable with door (for catering) (2.8mH) 6 linear m Fire Extinguishers 2

Total 7. Pricing PARTNER MARQUEE / CHAMPIONS PAVILION: Product Quantity Total (HKD) 30m x 15m Clearspan Eave Marquee (4m side wall 1 height) with 2.5m or 3m set back wall 30.5m x 15.5m Platform (weight loaded to 473 sqm 500kg/sqm) (approx. 1.5m height) Cassette Floor 450 sqm Platform PVC Covered Cladding (4 sides) As required Glass Handrail 36 running m Staircases (2mw x 2mh) 4 Air Conditioners for whole tent As required Glass Walls 32m ABS Cassette Walls As required Double Wing Glass Doors 5 Grey Needle Punch Carpet As required Interior fit out package including leg clads, lining 1 (roof, gable, side walls), lighting package, and first cable fit out Plug sockets (13 AMP) 12 Plywood Backdrops (3mW x 2.44mH) 3 Lockable Storeroom (2m x 1m) 1 Internal full gable with door (separating the Partner Marquee from Champions Pavilion) (4mH) 13 running m Fire Extinguishers 6

Total 7. Pricing

PARTNER MARQUEE/CHAMPIONS PAVILION CATERING TENT: Product Quantity Total (HKD) 3m x 3m Pagoda Marquee (2.4m side wall height) 1 Raised Cassette Flooring 9 sqm Cladding, infills and up to 2 steps As required Fire Extinguisher 1

Basic LED lighting 1 set Total

17th FAIRWAY CATERING SERVICES TENT: Product Quantity Total (HKD) 3m x 3m Pagoda Marquee (2.4m side wall height) 1 Raised Cassette Flooring 9 sqm Fire Extinguisher 1

Basic LED lighting 1 set Total 7. Pricing

11TH TEE STARTER TENT: Product Quantity Total (HKD) 3m x 3m Pagoda Marquee (2.4m side wall height) 1 Total

TITLE SPONSOR ‘WILL CALL’ TENT: Product Quantity Total (HKD) 3m x 3m Pagoda Marquee (2.4m side wall height) 1 Raised Cassette Flooring 9 sqm Grey Needle Punch Carpet 9 sqm Basic LED Lighting 1 set Total

HK GOLF ASSOCIATION DISPLAY TENT: Product Quantity Total (HKD) 3m x 3m Pagoda Marquee (2.4m side wall height) 2 Raised Cassette Flooring 18 sqm Grey Needle Punch Carpet 18 sqm Cladding, infills and up to 2 steps As required Basic LED Lighting 2 sets Fire Extinguisher 1 Total 7. Pricing

VILLAGE ENTRANCE TENT:

Product Quantity Total (HKD) 5m x 5m Pagoda Marquee (2.4m side wall height) 2 10m x 5m Clearspan Marquee 1 Gutters 2 Raised Cassette Flooring 100m Grey Needle Punch Carpet As required Cladding, infills and Entrance/Exit ramps As required Basic LED lighting 4 sets Fire Extinguisher 1 Total

EVIAN DISPLAY TENT: Product Quantity Total (HKD) 3m x 3m Pagoda Marquee (2.4m side wall height) 2 Raised Cassette Flooring 18 sqm Grey Needle Punch Carpet 18 sqm Cladding, infills and up to 2 steps As required Basic LED lighting 2 sets Fire Extinguisher 1 Total 7. Pricing

GLENLIVET / MUMM (PERNOD RICARD) BAR: Product Quantity Total (HKD) 5m x 5m Pagoda Marquee (2.4m side wall height) 1 Raised Cassette Flooring 25 sqm Grey Needle Punch Carpet 25 sqm 4.8m x 4.8m Bar Counters 1 set Cladding, infills and up to 2 steps As required Basic LED lighting 1 set Fire Extinguishers 1 Total

WINE & BEER BAR Product Quantity Total (HKD) 5m x 5m Pagoda Marquee (2.4m side wall height) 1 Raised Cassette Flooring 25 sqm Grey Needle Punch Carpet 25 sqm 4.8m x 4.8m Bar Counters 1 set Cladding, infills and up to 2 steps As required Basic LED lighting 1 set Fire Extinguishers 1 Total 7. Pricing

BMW DISPLAY TENT: Product Quantity Total (HKD) 3m x 3m Pagoda Marquee (2.4m side wall height) 2 Raised Cassette Flooring 18 sqm Grey Needle Punch Carpet 18 sqm Cladding, infills and up to 2 steps As required Basic LED Lighting 2 sets Fire Extinguisher 1 Total

FRIENDS OF ASIA DISPLAY TENT Product Quantity Total (HKD) 3m x 3m Pagoda Marquee (2.4m side wall height) 2 Raised Cassette Flooring 18 sqm Grey Needle Punch Carpet 18 sqm Cladding, infills and up to 2 steps As required Basic LED Lighting 2 sets Fire Extinguisher 1 Total 7. Pricing

MISC. SPONSOR DISPLAY TENTS: Product Quantity Total (HKD) 3m x 3m Pagoda Marquee (2.4m side wall height) 10

Raised Cassette Flooring 90 sqm Grey Needle Punch Carpet 90 sqm Cladding, infills and up to 2 steps As required Basic LED Lighting 10 sets Fire Extinguishers 10 Total

STAGE & COVER TENT: Product Quantity Total (HKD) 6m x 6m Stage (80cmH) – no handrail 36 sqm

6m x 3m A-Frame tent (3m side wall height) 1 Grey Needle Punch Carpet 36 sqm Cladding, infills and steps As required Fire Extinguisher 1 Total 7. Pricing PUBLIC CATERING TENT: Product Quantity Total (HKD) 20m x 25m Clearspan Eave Marquee (4m side wall 1 height) 20m x 25m Raised platform (height variation 0.2m - 500 sqm 1.0m approx.) (weight loaded to 500kg/sqm) Platform Cladding As required Small Staircases & Ramp 4 + 1 Grey Needle Punch Carpet As required Fans for Air Circulation 12 Basic LED Lighting 12 sets Fire Extinguishers 6 Total

TRAKWAY: Product Quantity Total (HKD) Hard protective flooring (to protect grass from 800 sqm heavy trucks and forklifts) Total

PLASTIC WALKWAY: Product Quantity Total (HKD) Interlocking Plastic outdoor flooring for spectator 600 sqm walkways (to cover grass) Total 7. Pricing 18th GREEN GRANDSTAND: Product Quantity Total (HKD) 220 Seat Spectator Grandstand 1 (approx. 14.5m(W) x 9.5m(D) x 5m(H)) with either white or red seats Vinyl wrapped wood cladding (front and back 1 set sides) and solid vinyl wrapping for left and right sides Total

1ST TEE VIEWING PLATFORM: Product Quantity Total (HKD) 7m(D) x 7.5m(W) 3-tiered platform (height 1 difference between each tier is 15-18cm) Green Needle Punch Carpet As required Cladding and infills As required Staircase (approx. 5 steps) 1 Glass Handrail (along front of platform), and then 1 netted scaffold handrail around other three sides Total

FENCING & WALLING: Product Quantity Total (HKD) White Picket Fencing 350 lm Scaffold Walling (2.4m height) (Plywood walling 350 lm held in place by metal scaffolding) Total 8. Time Table • March 2, 2018 Event Tender goes out

• March 12, 2018 Deadline for tenderers to submit questions (5:00pm HK time) (per the attached Q&A Form)

• March 14, 2018 Answers returned to tenderers

• March 27, 2018 DEADLINE FOR SUBMISSION OF TENDER (5:00pm HK time)

• April 20, 2018 Appointment of chosen Tent supplier

N.B. These dates are subject to change by the European Tour.

Notes:

Questions: All questions should be sent to: [email protected]

The European Tour will not circulate its responses to all tenderers, but reserves the right to do so should a general notification be deemed necessary.

Privacy: The European Tour will not publish details of its award decision, rankings of tenderers or other information related to the award process. 9. Q&A Form

Hong Kong Open 2018 Questions Question Answer 1

2

3

4

5

6

7

8

9

10

11

12 10. Marking Scheme

The selection of the winning tender will be based on the respective tenderers’ score out of 100 for the following areas:

Price 60 Quality of product/services 20 Relevant Experience 20

The criteria that will be used to assess the quality of products/services will be as follows:

1) Does the tenderer’s product(s) fit the brief 2) Are the products/services fit for purpose 3) Does the tenderer have the resources to take on the project 4) Can the tenderer provide details of their company’s health & safety policies and detail how they will be monitored throughout the delivery of the products/services

The criteria that will be used to assess the relevant experience of a tenderer will be as follows:

1) Can the tenderer provide evidence that they have delivered the products/services to other large scale sporting events on time and within budget 11. Probity Clause

Offering Gratuities:

1)The tenderer shall not, and shall procure that his employees, agents and sub- contractors shall not, offer an advantage as defined in the Prevention of Bribery Ordinance, (Cap 201) in connection with the tendering and execution of this contract.

2)Failure to so procure or any act of offering advantage referred to in (1) above committed by the tenderer or by an employee, agent or sub-contractor of the tenderer shall, without affecting the tenderer’s liability for such failure and act, will result in his tender being invalidated. 12. Anti-Collusion Clause

Anti-Collusion:

1)The tenderer shall not communicate to any person or entity other than the European Tour the amount of any tender, adjust the amount of any tender by arrangement with any other person, make any arrangement with any other person about whether or not he or that other person should or should not tender or otherwise collude with any other person in any manner whatsoever in the tendering process. Any breach of or non-compliance with this sub-clause by the tenderer shall, without affecting the tenderer’s liability for such breach of rules and laws or non- compliance, invalidate the tender. 2)Sub-clause (1) of this Clause shall have no application to the tenderer’s communications in strict confidence with his own insurers or brokers to obtain an insurance quotation for computation of tender price and communications in strict confidence with his consultants / sub-contractors to solicit their assistance in preparation of tender submission. 3)The tenderer shall submit to the European Tour a duly signed warranty in the form set out in Appendix 1 to the effect that he understands and will abide by these clauses. The warranty shall be signed by a person authorized to sign the contract on the tenderer’s behalf. 4)Any breach of any of the representations and/or warranties by the tenderer may prejudice the tenderer’s future standing as a European Tour contractor. 13. Expression of Interest

______wishes to register interest and apply to be a (insert name of organization) supplier of the 2018 Hong Kong Open. I confirm that the answers given on this questionnaire are true, complete, accurate and not misleading.

Signed: ______

Print Name: ______

Title: ______

Date: ______Appendix 1 To: European Tour

Dear Sir/Madam,

Warranty

1) By submitting a tender, the tenderer represents and warrants that in relation to the tender of Tentage, Marquee and Grandstand structures:

i. it has not communicated and will not communicate to any person or entity other than the European Tour the amount of any tender price; ii. it has not fixed or will not fix the amount of any tender price by arrangement with any person; iii. it has not made and will not make any arrangement with any person as to whether it or that other person will or will not submit a tender; and iv. it has not otherwise colluded and will not otherwise collude with any person in any manner whatsoever in the tendering process.

2) In the event that the tenderer is in breach of any of the representations and/or warranties in Clause (1) above, the European Tour shall be entitled to, without compensation to any person or liability on the part of the European Tour:

i. reject the tender; ii. if the European Tour has accepted the tender, withdraw its acceptance of the tender; and iii. if the European Tour has entered into the contract with the tenderer, terminate the contract.

3) The tenderer shall indemnify and keep indemnified the European Tour against all losses, damages, costs or expenses arising out of or in relation to any breach of any of the representations and/or warranties in Clause (1) above.

4) Clause (1) shall have no application to the tenderer’s communications in strict confidence with its own insurers or brokers to obtain an insurance quotation for computation of the tender price, or with its professional advisers, and consultants or sub- contractors to solicit their assistance in preparation of tender submission. For the avoidance of doubt, the making of a bid by a bidder to the European Tour in public during an auction will not by itself be regarded as a breach of the representation and warranty in Clause (1)(i) above. Appendix 1

Warranty (cont.)

5) The rights of the European Tour under Clauses (2) to (4) above are in addition to and without prejudice to any other rights or remedies available to it against the tenderer.

Authorized Signature & Company Chop : ______

Name of Person Authorized to Sign (in Block Letters) : ______

Name of Tenderer in English (in Block Letters) : ______

Date : ______Hong Kong Open Venue Map Appendix 2

18th Green

st 1 Tee Putting Green

Tented Village