AGENDA BAY DISTRICT SCHOOL BOARD MEETING FEBRUARY 23, 2021 EXPULSION HEARING – 10:00 BOARD MEETING – 1:00 P.M. – GINGER LITTLETON BOARD ROOM PUBLIC HEARING – 1:30 P.M.
Call to order – Steve Moss, Chair REVISION 1 Invocation – Adam Beach, Executive Pastor Bayside Church Pledge of Allegiance – Winston Chester, School Board Member
I. APPROVAL OF AGENDA
II. APPROVAL OF MINUTES February 9, 2021
III. RECOGNITIONS/RESOLUTIONS/PRESENTATIONS A. Superintendent's Spirit of the Community Award - Phoenix Croom
IV. ORGANIZATIONAL REPORTS A. Association of Bay County Educators B. Bay County Educational Support Association C. Bay Education Foundation
V. HEARING FROM THE PUBLIC
VI. LEARNING COMMUNITY NEWS
VII. CONSENT AGENDA A. Facilities 1. Prequalification of Contractors B. Assistant Superintendent – Division of Teaching and Learning 1. 2021-2022 School Capacities 2. Grants 2020-2021 3. ELA Instructional Materials Adoption C. Business Support Services 1. Financial Information 2. Purchasing and Contracting D. Human Resources 1. Request Revision of the 2020-2021 District Approved List 2. Request Approval of Personnel Recommendations/Out of Field Teachers
VIII. ACTION ITEMS A. Facilities 1. Request Approval of Change Order – Culpepper Construction – Hurricane Repairs at Mowat Middle School 2. Request Approval - Guaranteed Maximum Price – Arnold High and Parker Elementary Hurricane Repairs – Culpepper Construction 3. Request Approval – Peoples Gas System Access Easement at Walsingham Academy B. Superintendent 1. Request Approval to Name the Bay High School STEM Building 2. Presentation – St. Joe Foundation – April Wilkes 3. Request Approval of Addendum to Gift Agreement 4. Request to Advertise New/Revised Policy 2.134 – Safety Precautions During Pandemic C. Board Attorney 1. Request to Advertise New/Revised Policies a. 2.114 - Prohibited Actions on School Property b. 6.102 - Contracts for Architectural, Engineering, Architectural Landscaping, and Land Surveying and Mapping Services c. 6.501 - Use of School Property
IX. PUBLIC HEARING A. New Attendance Zones for Breakfast Point I, Breakfast Point 2, Breakfast Point 3, Walsingham Academy B. Jobs 1. Senior Manager – Infrastructure 2. Senior Manager – Security
IX. INFORMATIONAL ITEMS A. Haney Internal Audit
Date: February 16, 2021
WILLIAM V. HUSFELT III
SUPERINTENDENT M E M O R A N D U M 1311 Balboa Avenue TO: William V. Husfelt III, Superintendent Panama City, Florida 32401 FROM: Lee Walters, Executive Director of Facilities
AGENDA ITEM: Prequalification of Contractors
(850) 872-4100
Hearing Impaired Access CONSENT OR ACTION (Please circle one) (800) 955-8770 Voice (800) 955-8771 TDD BUDGET AMOUNT:
www.bay.k12.fl.us IN CURRENT BUDGET OR UNAPPROPRIATED FUND BALANCE (Please circle one)
Board Members: IF BUDGETED, GIVE BUDGET ACCOUNT NUMBERS:
Fund Function Object Cost Center Project Program Jerry Register District 1
Brenda Ruthven SUPERINTENDENT'S RECOMMENDATION:
District 2 Approval: ______Disapproval: ______Discussion: ______
Pamm Chapman
District 3
Winston Chester District 4 ______Superintendent
Steve Moss Board Action District 5
February 23, 2021 1 February 23, 2021 2 February 23, 2021
WILLIAM V. HUSFELT, III
SUPERINTENDENT M E M O R A N D U M
TO: William V. Husfelt III, Superintendent 1311 Balboa Avenue Panama City, Florida FROM: Denise Kelley, Assistant Superintendent 32401 Division of Teaching & Learning Services
AGENDA ITEM: 2021-2022 School Capacities (850) 872-4100 Hearing Impaired Access CONSENT OR ACTION (Please circle one) (800) 955-8770 Voice (800) 955-8771 TDD BUDGET AMOUNT:
www.bay.k12.fl.us IN CURRENT BUDGET OR UNAPPROPRIATED FUND BALANCE (Please circle one)
Board Members:
IF BUDGETED, GIVE BUDGET ACCOUNT NUMBERS: Jerry Register Fund Function Object Cost Center Project Program District 1
SUPERINTENDENT'S RECOMMENDATION: Brenda Ruthven District 2 Approval: ______Disapproval: ______Discussion: ______
Pamm Chapman District 3
______Superintendent Winston Chester
District 4 Board Action
Steve Moss
District 5
February 23, 2021 3 BAY DISTRICT SCHOOLS 2021-2022 CAPACITIES OF SCHOOLS - STUDENT SERVICES Board Approval Date: 2/23/2021
Percent of ENROLLMENT Instructional Board Elementary Schools COUNT Special Programs Capacity Approved (2/10/2021) Capacity ESE, ESE PreK, VPK, D. Bozeman Elementary 430 465 93% Deaf/Hard of Hearing ESE, Autism, Aspire, Breakfast Point 677 734 93% TAG Callaway Elementary 417 674 62% ESE, ESE PreK, VPK ESE, ESE PreK, VPK, Cedar Grove Elementary 560 682 83% Autism ESE, ESE PreK, VPK, Deer Point Elementary 554 742 75% Autism, TAG ESE, ESE PreK, VPK, Hiland Park Elementary 512 641 80% Deaf/Hard of Hearing, TAG ESE, ESOL Newcomers, Hutchison Beach Elem 629 714 88% TAG ESE, ESE PreK, VPK, Lucille Moore 495 561 89% Autism, ESOL Newcomers ESE, ESE PreK, VPK, Lynn Haven Elementary 569 759 75% TAG M. Cherry St. 438 479 92% ESE, VPK, TAG ESE, ESE PreK, VPK, Northside Elementary 600 624 97% ESE Functional, TAG ESE, ESE PreK, VPK, Parker Elementary 620 671 93% Visually Impaired, TAG Patronis Elementary 618 761 83% ESE, TAG Southport Elementary 442 502 88% ESE, VPK, TAG Tommy Smith ESE, ESE PreK, VPK, 516 723 72% Elementary TAG ESE, ESE PreK, VPK, Tyndall Elementary 416 682 61% Autism, TAG Waller Elementary 383 546 71% ESE, ESE PreK, VPK ESE PreK, VPK, Autism Walsingham Academy TBD 212 TBD *Grades PreK-2nd PK West Bay Elementary 304 394 78% ESE, TAG Percent of ENROLLMENT Instructional Board Middle Schools COUNT Special Programs Capacity Approved (2/14/2020) Capacity D. Bozeman MS 445 380 117% ESE, ACCESS Breakfast Point 394 661 60% ESE, Autism, Aspire ESE, Aspire, ESOL Jinks Middle 428 903 48% Newcomers, Pre-AICE Merritt Brown Middle 613 839 73% ESE, Autism, Aspire Mowat Middle 745 1157 65% ESE, Aspire ID, Reading, ESE, Pre- Surfside Middle 745 905 83% Engineering Percent of ENROLLMENT Instructional Board High Schools COUNT Special Programs Capacity Approved (2/14/2020) Capacity Arnold High 1570 1993 79% ESOL Newcomers, ESE ESE, Autism, Visually 1488 70% Impaired, ESOL Bay High 1033 Newcomers February 23,D. 2021Bozeman HS 541 526 103% ACCESS, ESE 4 Mosley High 1755 1838 96% ESE Rutherford 6-12 1370 1725 79% ESE, Hearing Impaired February 23, 2021
WILLIAM V. HUSFELT, III
SUPERINTENDENT M E M O R A N D U M
TO: William V. Husfelt III, Superintendent 1311 Balboa Avenue Panama City, Florida FROM: Denise Kelley, Assistant Superintendent 32401 Division of Teaching & Learning Services
AGENDA ITEM: Grants 20-21 (850) 872-4100 Hearing Impaired Access CONSENT OR ACTION (Please circle one) (800) 955-8770 Voice (800) 955-8771 TDD BUDGET AMOUNT:
www.bay.k12.fl.us IN CURRENT BUDGET OR UNAPPROPRIATED FUND BALANCE (Please circle one)
Board Members:
IF BUDGETED, GIVE BUDGET ACCOUNT NUMBERS: Jerry Register Fund Function Object Cost Center Project Program District 1
SUPERINTENDENT'S RECOMMENDATION: Brenda Ruthven District 2 Approval: ______Disapproval: ______Discussion: ______
Pamm Chapman District 3
______Superintendent Winston Chester
District 4 Board Action
Steve Moss
District 5
February 23, 2021 5 GRANT REQUESTS FOR BOARD APPROVAL:
St. Joe Community Foundation - Bay High School - Allied Health Program
The St. Joe Community Foundation has generously provided a grant to fund an Anatomage Virtual Dissection Table and two SimMan 3G Medical Simulators with training, accessories and warranties for Bay High’s Allied Health Program in the Bay High’s new STEM facililty.
The amount of the award is $309,208.00
Project AWARE: BRIDGES (Building Resiliency In Diverse Groups of Empowered Stakeholders) This five-year competitive grant, submitted by FLDOE, is a three-county collaborative effort including Bay, Jackson, and Gulf counties. This grant seeks to impact school climate and culture at participating schools through the implementation of systemic socio-emotional learning, direct services of a licensed mental health professional providing individual/group interventions, and stakeholder-included problem-solving. Competitive sub-award possible: $774,390.00 per year
School Improvement Grant Targeting Recidivism Funds to support activities at Cedar Grove and Waller Elementary to prevent them from returning to Comprehensive Support and Improvement status. The amount of the award is $52,050
Instructional Continuity Plans (Cares Act funding) Funds to support the development of the Instructional Continuity Plan. The amount of the award is $86,532
February 23, 2021 6 February 23, 2021
WILLIAM V. HUSFELT, III
SUPERINTENDENT M E M O R A N D U M
TO: William V. Husfelt III, Superintendent 1311 Balboa Avenue Panama City, Florida FROM: Denise Kelley, Assistant Superintendent 32401 Division of Teaching & Learning Services
AGENDA ITEM: Approval of ELA Instructional Materials (850) 872-4100 Hearing Impaired Access CONSENT OR ACTION (Please circle one) (800) 955-8770 Voice (800) 955-8771 TDD BUDGET AMOUNT:
www.bay.k12.fl.us IN CURRENT BUDGET OR UNAPPROPRIATED FUND BALANCE (Please circle one)
Board Members:
IF BUDGETED, GIVE BUDGET ACCOUNT NUMBERS: Jerry Register Fund Function Object Cost Center Project Program District 1
SUPERINTENDENT'S RECOMMENDATION: Brenda Ruthven District 2 Approval: ______Disapproval: ______Discussion: ______
Pamm Chapman District 3
______Superintendent Winston Chester
District 4 Board Action
Steve Moss
District 5
February 23, 2021 7 M E M O R A N D U M
To: Denise Kelley, Assistant Superintendent
From: Keri Weatherly, Director of Elementary Education Alana Simmons, Director of Secondary Education
Date: February 23, 2021
Re: ELA Instructional Materials Adoption
The following ELA Instructional Materials are recommended for adoption:
Elementary: Houghton Mifflin Harcourt-HMH (K-5)
Secondary: McGraw-Hill Education (6-8) McGraw-Hill Education (9-12)
February 23, 2021 8
February 23, 2021
WILLIAM V. HUSFELT III
SUPERINTENDENT M E M O R A N D U M
1311 Balboa Avenue TO: William V. Husfelt III, Superintendent
Panama City, Florida FROM: Jim Loyed, Executive Director of Business 32401 Support Services
AGENDA ITEM: Financial Information
(850) 767-4100
Hearing Impaired Access CONSENT OR ACTION (Please circle one) (800) 955-8770 Voice (800) 955-8771 TDD BUDGET AMOUNT:
www.bay.k12.fl.us IN CURRENT BUDGET OR UNAPPROPRIATED FUND BALANCE (Please circle one)
Board Members: IF BUDGETED, GIVE BUDGET ACCOUNT NUMBERS: Fund Function Object Cost Center Project Program Jerry Register District 1
SUPERINTENDENT'S RECOMMENDATION:
Brenda Ruthven
District 2 Approval: ______Disapproval: ______Discussion: ______
Pamm Chapman
District 3
______Winston Chester Superintendent
District 4
Board Action Steve Moss District 5
February 23, 2021 9 Februrary 23, 2021
William V.Husfelt, III TO: William V. Husfelt, III, District Superintendent Superintendent FROM: Melissa South, Manager of Financial Services
1311 Balboa Avenue RE: Monthly Financial Statements - January 2021 Panama City, Florida Budget Amendments - January 2021
32401 Flalf Cent Summary - January 2021 Fiurricane Michael Summary - January 2021
(850) 767-4100 Amendment #34 Hearing Impaired Access
(800)955-8770 Voice General Fund (800) 955-8771 TDD This amendment is to increase and decrease revenue and appropriations as noted below. The changes to the unappropriated fund balance are itemized on the page following the amendments. Other adjustments are increases and decreases by function www.bay.k12.fl.us and object within the fund.
REVENUE DESCRIPTION AMOUNT Board Members:
3299 Federal Through State $(440,000.00) Jerry Register 3399 Misc State Revenue - Other $35,717.00 District 1 3425 Rent School Facilities $1,166.00 3440 Donations $162.00 3490 Misc Local Sources $451,782.36 3493 Sale of Junk $307.30 Brenda Ruthven 3630 Transfer from Capital Project $321,993.00 District 2
TOTAL REVENUE INCREASE $371.127.66
Pamm Chapman UNAPPROPRIATED FUND BALANCE INCREASE SO.OO
District 3 TOTAL S371.127.66
TOTAL APPROPRIATIONS INCREASE S371.127.66
Winston Chester
District 4
Steve Moss
District 5
February 23, 2021 10 February 23, 2021 11 February 23, 2021 12 February 23, 2021 13 February 23, 2021 14 February 23, 2021 15 February 23, 2021 16 February 23, 2021 17 February 23, 2021 18 February 23, 2021 19 February 23, 2021 20 February 23, 2021 21 February 23, 2021 22 February 23, 2021 23 February 23, 2021 24 February 23, 2021 25 February 23, 2021 26 February 23, 2021 27 February 23, 2021 28 February 23, 2021 29 February 23, 2021 30 February 23, 2021 31 February 23, 2021 32 February 23, 2021 33 February 23, 2021 34 February 23, 2021 35 February 23, 2021 36 February 23, 2021 37 February 23, 2021 38 February 23, 2021 39 February 23, 2021 40 February 23, 2021 41 February 23, 2021 42 February 23, 2021 43 February 23, 2021 44 February 23, 2021 45 February 23, 2021 46 February 23, 2021 47 February 23, 2021 48 February 23, 2021 49 February 23, 2021 50 February 23, 2021 51 February 23, 2021 52 February 23, 2021 53 February 23, 2021 54 February 23, 2021 55 February 23, 2021 56 February 23, 2021 57 February 23, 2021 58 February 23, 2021 59 February 23, 2021 60 February 23, 2021 61
February 23, 2021
WILLIAM V. HUSFELT III
SUPERINTENDENT M E M O R A N D U M
1311 Balboa Avenue TO: William V. Husfelt III, Superintendent
Panama City, Florida FROM: Jim Loyed, Executive Director of Business 32401 Support Services
AGENDA ITEM: Purchasing and Contracting
(850) 767-4100
Hearing Impaired Access CONSENT OR ACTION (Please circle one) (800) 955-8770 Voice (800) 955-8771 TDD BUDGET AMOUNT:
www.bay.k12.fl.us IN CURRENT BUDGET OR UNAPPROPRIATED FUND BALANCE (Please see attached back-up indicating appropriate budget strip)
Board Members: IF BUDGETED, GIVE BUDGET ACCOUNT NUMBERS:
Fund Function Object Cost Center Project Program Jerry Register District 1
SUPERINTENDENT'S RECOMMENDATION:
Brenda Ruthven District 2 Approval: ______Disapproval: ______Discussion: ______
Pamm Chapman
District 3
______Winston Chester Superintendent
District 4
Board Action Steve Moss
District 5
February 23, 2021 62 M E M O R A N D U M Business & Finance Services William V. Husfelt III, Superintendent - James Loyed, Chief Financial Officer
TO: Superintendent William Husfelt; James Loyed, Chief Financial Officer; and School Board Members
FROM: Dan Fuller, General Manager of Purchasing, Contracting & Materials Management
DATE: February 23, 2021
RE: Purchasing and Contracting Recommendations
1. This section is to report the issuance of purchase orders made in accordance with School Board Policy 6.110.(15). This policy allows purchases in excess of $50,000 to be made and reported to the Board at its next regular meeting provided the purchase meets certain requirements.
TITLE 1 - DELL CHROMEBOOKS: This is to report the issuance of purchase orders to Dell Computers for 2,353 additional student Chromebooks for use at the Title 1 schools pursuant to Florida State Contract pricing. This request was initiated by Mrs. Genia Robinson, and Media Services and supported by Mrs. Denise Kelly, Deputy Superintendent of Teaching and Learning Services and will service 19 Title 1 sites. MIS department requested quotes from Dell Computers under contract pricing. This purchase includes GoGuardian, Google Chrome Education Software and warranties. We issued 19 purchase orders for 2,353 Dell Chromebooks at $694,158.53 ($295.01/each) and GoGuardian for Administrators for $29,200.73 ($12.41/each) and Google Chrome OS – Education license for $59,460.31 ($25.27/each). Total cost is $782,819.57. The funding source for these is FY 2021 Title 1 Roll Forward funds project 420.5100.644.9100.6998.RLFD.
2. RFP 21-02R WAN ACCESS TYNDALL ACADEMY: This RFP was issued in accordance with District policy and Universal Service Administrative Company (USAC) requirements for E-Rate reimbursement funding. USAC reimburses school districts up to 80% for technological improvements for education. The intent of this RFP is to increase Wide Area Network (WAN) bandwidth access to Tyndall Academy upgrade the 50MbPS current service to higher speed with potential of expansion in subsequent years. Three respondents met the terms of the RFP and were evaluated by a committee of MIS personnel. Evaluation was based on price, warranty, repair, statement of work and administrative abilities to perform service. The term of this Performance Service agreement shall be three (3) years, July 1, 2021 to June 30, 2024. Committee recommendation is to negotiate contract terms with the top ranked respondent AT&T.
February 23, 2021 63 Board Report February 23, 2021 Page 2 of 2
Funding provided in General Budget 110.8200.379.9100.0320 Estimated total annual cost of $8,016.00 which provides a savings of $6,144.00. Board approval is required for USAC reimbursement. Score Tabulation/Calculation Avg. Totals WOW 47.33 1,225.85$ 200MbPS AT&T 94.33 668.00$ 250MbPS ENA 64 875.00$ 150MbPS
3. RFP 21-05 E-Rate Internal Connections Switches Upgrade: Request approval to award RFP 21-05 contract to PC Solutions. This request was initiated by Mr. Jim Scantlin, Director of MIS. The purpose for RFP 21-05 is the replace/upgrade the core network switches in all the Elementary schools. This will bring the schools up to the same standard as the High and Middle schools which have been updated already. The new core switches will have better performance and reliability plus additional features that will meet the needs of future technologies in networking management and control.
Two respondents met the terms of the RFP and Lowest Corresponding Price (LCP) in accordance with USAC requirements. These were evaluated by a committee of MIS personnel on price, warranty, repair, statement of work and administrative abilities to perform service. Committee recommendation is to award contract terms with the top ranked respondent. Project will begin in July 2021 but requires awarding in March for USAC reimbursement. Funding will be provided in FY 2022 LCI funds. Total cost of $451,489.60.
Score Tabulation/Calculation Avg. TotalsCost PC Solutions 96.33451,489.60$ STEP CG 58.33641,428.80$
February 23, 2021 64 February 23, 2021 65 2020-2021 DISTRICT APPROVED LIST
Revision for Approval: February 23, 2021
Cost Position Quantity Operational Other Center 9101 SUPERINTENDENT OF SCHOOLS Administrative Assistant to the Superintendent 1 100% Assistant to the Director 1 100% Assistant to the School Board Members 1 100% Assistant to the Superintendent 1 100% Director of Communications 1 100% Instructional Specialist Assistant (Mentoring) 1 100% 9102 PROPERTY RECORDS Property Records Manager 1 100% Inventory Clerk I 1 100% Inventory Audit Clerk I 1 100% 9105 DEPUTY SUPERINTENDENT Deputy Superintendent 1 100% Assistant to the Deputy Superintendent 1 100% 9113 HUMAN RESOURCES & EMPLOYEE SUPPORT SERVICES Executive Director of Human Resources & Employee Support Svcs 1 100% Assistant to Executive Director of Human Resources & Employee 1 100% Support Services Certification/Compliance Human Resources Administrator 1 100% Substitute Teacher Registrar 1 100% Human Resources Specialist 5 100% District Receptionist 1 100% Title IX Coordinator 1 50% Clerk I 1 100% 9114 MANAGEMENT INFORMATION SYSTEMS Director of Management Information Systems 1 100% Assistant to the Information Services Director 1 100% Application Administrator 2 100% Network Administrator 12 100% Advanced Network Administrator 5 100% Senior Network Administrator 1 100% Programmer Analyst 2 100% Advanced Programmer Analyst 4 100% Senior Programmer Analyst 1 100% Senior Manager – Security 1 100% Senior Manager – Strategy and Innovation 1 100% Senior Manager – Infrastructure 1 100% Senior Manager – Development 1 100% Technical Support Analyst (current employee only) 1 100% Project Manager/IT Support Services (current employee only) 1 100% 9116 FACILITIES Executive Director of Facilities 1 100% Assistant to the Executive Director 1 100% Assistant to the Director 1 100% Capital Projects Contracts Manager 2 100% Project Manager/Building Code Inspector/Plans Examiner 3 100% Project Manager/Building Official 1 100% Building Automation Systems/Energy Conservation Systems 1 100% Manager
February 23, 2021 66 1
9117 PROCUREMENT, CONTRACTING & MATERIALS MGMT General Manager of Purchasing, Contracting, & Materials 1 100% Management Assistant to Manager of Purchasing, Contracting, & Materials 1 100% Management Purchasing Agent 1 100% Assistant Purchasing Agent 1 100% Contracts Manager/Inspector 1 100% Purchasing Clerk 1 100% Courier II 1 100% Courier III 1 100% Title IX Coordinator 1 50% Head Custodian IV 1 100% 9118 FINANCE Manager of Financial Services 1 100% Finance Officer 1 100% Assistant Finance Officer 1 100% Bookkeeper I 4 100% Clerk I 1 100% 9119 PAYROLL Payroll Officer 1 100% Assistant Payroll Officer 1 100% Payroll Specialist I 4 100% Employee Benefits Manager Fund 710 1 100% Benefits Specialist Fund 710 1 100% 9122 BAY BASE Self-funded Coordinator of Bay BASE 1 100% Assistant to the Coordinator of Bay BASE 1 100% Clerk II Bay BASE 1 100% 9125 STUDENT SERVICES Director of Student Services 1 100% Assistant to the Director 1 100% Supervisor of Title I & District Assistance 1 100% Assistant to the Title I Supervisor 1 100% Records Clerk II (Title I) 1 100% Office Clerk I (Title I) 1 100% Coordinator of Bay BASE (Self-funded) 1 100% Assistant to the Coordinator of Bay BASE (Self-funded) 1 100% Clerk II Bay BASE (Self-funded) 1 100% Coordinator of Student Placement Options 1 100% Instructional Specialist 3 100% Instructional Specialist Assistant 3 100% Instructional Specialist Assistant (Title IV) 1 50% 50% ESOL Supportive Care Manager 1 100% Supervisory Nurse 1 100% Registered Nurse 1 100% Office Clerk I 1 100% Secretary I 1 100% Office Clerk II (Multilingual Resource Center) 1 100% Parent Liaison (Title I) 1 100% 9126 INSURANCE & RISK MANAGEMENT Fund 710 Insurance and Risk Manager 1 100% Claims Investigator 1 100% District Safety Officer 1 100% Records Clerk I 2 100% 9128 DISTRICT SAFETY AND SECURITY District Safety, Security, and Police Chief 1 100% Background Check Specialist 2 100% District Police Officer 23 100% February 23, 2021 67 2 District Safety, Security, and Assistant Police Chief 1 100% District Truancy Safety & Security Officer 1 100% Installation and Maintenance Manager 1 100% Safety & Security Operational Specialist 1 100% Safety & Security Tele-Communicator and Video Specialist 2 100% 9130 CHIEF FINANCIAL OFFICER BUSINESS SUPPORT SVCS Executive Director for Business Support Services (CFO) 1 100% Assistant to the Executive Director for Business Support Services 1 100% 9131 BEACON LEARNING CENTER Self-funded Project Director of Beacon Learning Center 1 100% Enterprise Office Manager 1 100% Assistant to the Director 1 100% Content Development Leader for Beacon 1 100% Web Database Manager 1 100% Web Technician 2 100% Instructional Specialist for Inservice 2 100% Lead Program Manager for Online Learning 7 100% Program Manager for Online Learning 1 100% Beacon Technology Support Specialist 3 100% System Analyst 1 100% Clerk I 1 100% Clerk I (P-T) 1 100% 9132 ESE Director of ESE & Pre-Kindergarten Services 1 100% Assistant to the Director 1 100% Instructional Specialist for ESE 4 100% Instructional Specialist for ESE 1 50% 50% Audiologist 1 100% Records Clerk I 2 100% Records Clerk II 1 20% 80% VPK & ESE Pre-K Coordinator (9002) 1 50% 50% Assistant to the Coordinator of Pre-K (VPK & ESE) Education (9002) 1 75% 25% Head Custodian IV (SSC) (9002) 1 100% 9132 TEACHING AND LEARNING SERVICES Assistant Superintendent for Teaching and Learning Services 1 100% Assistant to the Assistant Superintendent for Teaching and Learning 1 100% Services Bookkeeper I 1 20% 80% Bookkeeper II 2 100% Budget Analyst (Restart grant) 1 100% 9133 CURRICULUM & INSTRUCTIONAL SERVICES Supervisor of Educator Quality 1 50% 50% Director of Secondary & Adult Instructional Services 1 100% Director of Elementary Instructional Services 1 100% Assistant to the Director 1 100% Coordinator of Staff Development and Title II 1 50% 50% Assistant to Coordinator of Staff Development & Title II 1 100% Coordinator of Assessment & Accountability 1 100% Coordinator of Teacher & Administrator Appraisal Systems 1 100% Data Specialist 1 100% Testing Clerk 2 100% Instructional Specialist 7 100% Instructional Specialist Assistant 2 100% Bookkeeper II 1 50% 50% Supervisor of Career and Technical Education 1 100% Career and Technical Education Coordinator 1 100% Administrator on Special Assignment 1 100% Program Specialist 1 100%
February 23, 2021 68 3
9138 BUSINESS OFFICE Budget & Business Services Manager 1 100% Assistant to the Business Office 1 100% Budget Analyst 1 100% Internal Accounts Auditor 1 100% Bookkeeper I 1 100% 9140 MENTAL HEALTH/STUDENT WELLNESS PROGRAMS Director of Student Wellness Programs 1 100% Assistant to the Director 1 100% Safety Assessment and Intervention Coordinator 1 100% Supervisor of Student Wellness Programs 1 100% Assistant to the Supervisor 1 100% Office Clerk I 1 100% Instructional Specialist Assistant 1 100% 9200 R.L. YOUNG TRANSPORTATION Director of Transportation 1 100% Assistant to Director of Transportation 1 100% Bookkeeper I 1 100% Office Clerk I 1 100% Certified Mechanic 8 100% Application Support Analyst 1 100% Fleet Manager 1 100% Mechanic II 1 100% Route Manager 4 100% Safety Officer/Trainer 2 100% School Bus Driver 135 100% School Bus Paraprofessional 35 100% Service Attendant 1 100% Service Dispatcher 1 100% Transportation Operations Dispatcher 1 100% Transportation Specialist 2 100% Transportation Van Driver 6 100% Vehicle Electronic Technician 1 100% Maid 1 100% 9205 EXTRA-CURRICULAR ACTIVITIES AND TITLE IX 9205 OPERATIONAL SERVICES Executive Director for Operational Support Services 1 100% Assistant to the Executive Director for Operational Support Services 1 100% Asst. to Coord. of Extra-Curricular Activities & Title IX 1 100% Compliance Head Custodian IV (Nelson Building) 1 100% Custodian II (Wellness Center) 1 100% 9220 INSTRUCTIONAL TECHNOLOGY AND MEDIA SERVICES Supervisor of Instructional Technology and Media Services 1 100% Assistant to Supervisor of Instructional Media Services 1 100% District Media Services Multimedia Technician 1 100% District Media Specialist – Instructional Media Services 1 100% Instructional Specialist for K-12 & Adult Instructional Services 1 100% ITV Specialist – Media Services 1 100% ITV Technician – Media Services 1 100% Records Clerk II 2 100% Records Clerk I 1 100% Project Manager Audio/Visual ITV: Media Services 1 100%
February 23, 2021 69 4
9230 MAINTENANCE - REDMON WAREHOUSE Supervisor of Maintenance 1 100% Assistant to Supervisor of Maintenance 1 100% Automotive Mechanic 1 100% Boilerman 2 100% Brick/Block Mason 1 100% Carpenter 5 100% Carpenter Helper 4 100% Carpenter Shop Supervisor 2 100% Clerk I 1 100% Clerk I (FEMA) 1 100% Electrical Helper 4 100% Electrical Shop Supervisor 1 100% Electrician 4 100% Equipment Mechanic 1 100% Equipment Operator 2 100% HVAC Controls Mechanic 1 100% HVAC Helper 5 100% HVAC Helper 1 100% HVAC Refrigeration Mechanic 9 100% HVAC Shop Supervisor 1 100% Kitchen Equipment Technician 1 100% Locksmith 2 100% Locksmith Helper 1 100% Logistics Supply Clerk 1 100% Logistics Support Supervisor 1 100% Material Controller/Fleet Manager (Maintenance) 1 100% Painter 3 100% Plumber 5 100% Plumber Helper 4 100% Plumbing/Heating Shop Supervisor 1 100% Semi-Skilled Craftsman (2 -Stadium) 10 100% Stadium Custodian II 1 100% Stadium Manager 1 100% Assistant Stadium Manager 1 100% Treatment Plant Operator/Exterminator 1 100% Turf & Irrigation Specialist (Stadium) 1 100% Warehouseman II 1 100% Welding/Sheet Metal Mechanic 1 100% Work Control Technology Specialist 3 100% 9240 WAREHOUSE (Young Center/Kilbourn) Warehouseman I (Warehouse) 1 100% Warehouseman II (Warehouse) 2 100% 9250 FOOD SERVICE Self-funded: Fund 410 Food Service Program Specialist 1 100% Food Service Specialist II 2 100% Programmer Analyst 1 100%
Board Approved: July 14, 2020 Revised/Approved: Aug. 11, 2020, Sept. 8, 2020, Oct. 13, 2020, Oct. 27, 2020, Dec. 8, 2020, Jan. 12, 2021, Jan. 26, 2021, Feb. 9, 2021
February 23, 2021 70 5 February 23, 2021 71 February 23, 2021 BOARD MEETING INSTRUCTIONAL PERSONNEL RECOMMENDATIONS
REQUEST TO ENTER INTO AN INSTRUCTIONAL CONTRACT WITH THE FOLLOWING PERSONNEL
NAME COST CENTER DEG CERTIFICATION ASSIGNMENT BEG DATE END DATE
Miller, Denise Callaway BA Elem Ed 1st Grade 02-01-2021 06-02-2021 McCroy, Michael Mosley MA Phys Ed PE 02-01-2021 06-02-2021 Garrett, Mackenzie Mental Health NA NA Student Supportive Care Mgr 02-15-2021 06-02-2021 Whitaker, Mariah Mental Health MA NA Social Worker 02-04-2021 06-02-2021 Otano, Nelson Mental Health MA NA Social Worker 02-02-2021 06-02-2021
REQUEST FOR BDS COVID ADMINISTRATIVE LEAVE
Langley, Cherilyn Cherry St MA SLP ESE Speech Therapist 01-19-2021 01-21-2021 Sexton, Tracy Waller MA Elem Ed/ESOL/Reading Kindergarten 02-02-2021 02-08-2021 Fesco, Susan Tyndall BA Elem Ed/English/ESE ESE Pre-K 02-15-2021 02-19-2021 Beck, Allison Tommy Smith BA Music Music 02-03-2021 02-05-2021 Fleet, Shannon Breakfast Point BA English Social Studies 01-19-2021 01-22-2021 Folsom, Cessna Mental Health NA NA Registered Mental Health Pro 02-05-2021 02-10-2021 Hernandez, Coleen Mental Health MA NA Licensed Mental Health Pro 02-01-2021 02-05-2021 Johnson, Emily Mental Health NA NA Student Supportive Care Mgr 02-15-2021 02-19-2021 Short, Kathy Mental Health MA NA Social Worker 02-09-2021 02-09-2021
REQUEST FOR EMERGENCY PAID SICK LEAVE
Taylor, Nathaniel Bay High BA Social Sci Social Science 01-22-2021 01-22-2021 Tubbs, Leundra Bay High ON Nursing Health Science 02-10-2021 02-19-2021 Barry, Dana Merrit Brown BA English/Reading English 01-20-2021 01-22-2021 Pollard, Trinity Merrit Brown MA Speech Therapy ESE Speech Therapist 01-19-2021 01-21-2021 Samples, Kristen Merrit Brown BA Integ Curr Science 01-25-2021 01-29-2021 Sodec, Mary Denise Merrit Brown MA Spch Lang ESE Speech Therapist 12-11-2020 12-18-2020 Canalejo, Elizabeth Hiland Park NA NA ESE Interpreter 01-26-2021 01-26-2021 Fluharty, Esther Jinks BA Elem Ed/ESOL/Math/Reading Math 02-01-2021 02-05-2021 Nelson, Elizabeth Lynn Haven MA Ed Media Spec/PreK/Prim Ed Media Specialist 02-09-2021 02-19-2021 Land, Kelly Surfside BA Math/Integ Curr/Social Sci/Bus Ed Technology/Math 02-01-2021 02-03-2021 Branstetter, Janie St. Andrew MA Ed Lead/Emot Handicp/Sch Princ/Vary Ex Principal 02-08-2021 02-12-2021 Bowman, Rochelle Waller BA Elem Ed 1st Grade 02-12-2021 02-22-2021 Turner, Peny C. West Bay MA Elem Ed/English/ESOL/Music/Reading Intervention Specialist 02-15-2021 02-25-2021 Atwell, Kacy MKL BA Music Music 09-21-2020 09-25-2020 Guilford, William Mowat BA Elem Ed/ESOL/Integ Curr Math 02-09-2021 02-09-2021 Macomber, Kristen Rutherford BA Earth-Spc Sci/Health/Phys Ed/ESE Science 01-26-2021 02-05-2021 Mills, Edwin Rutherford BA Math/Integ Curr/ESE/Eng & Tech Technology 02-08-2021 02-11-2021
February 23, 2021 72 REQUEST FOR EMERGENCY PAID SICK LEAVE CONT.
NAME COST CENTER DEG CERTIFICATION ASSIGNMENT BEG DATE END DATE
Thomason, Stacy Deer Point BA Elem Ed/ESOL 5th Grade 02-08-2021 02-17-2021 Gonzalez, Rosania Tyndall MA Elem Ed/ESOL/Reading Kindergarten 02-08-2021 02-19-2021 Beck, Alison Tommy Smith BA Music Music 02-01-2021 02-02-2021 Blundon, Wendy Tommy Smith BA Elem Ed/ESOL/Reading Media Specialist 02-08-2021 02-15-2021 Randolph, Jessie Tommy Smith BA Elem Ed/ESOL/PreK/Reading/ESE ESE Pre-K 02-11-2021 02-19-2021 Devine, Therese New Horizons PhD Elem Ed/ESOL/Integ Curr/Reading/Vary Ex Technology 02-01-2021 02-08-2021 Dedge, Joan-Ann Bozeman BA Elem Ed/ESOL/Reading 4th Grade 02-02-2021 02-10-2021 Kelley, Chelci Bozeman BA Elem Ed/ESOL/Reading 3rd Grade 02-03-2021 02-10-2021 Carlisle, Roy Wesley Arnold BA English/Math/Social Sci/ESE ESE Teacher 02-01-2021 02-12-2021 Redd Jr., Billy J. Arnold VX Culinary Ops Culinary Instructor 11-09-2020 11-19-2020 Hart, Amber Breakfast Point MA Elem Ed/Soc Sci/Gifted/ESE 3rd Grade 01-19-2021 01-22-2021 Pascual, Tressa Finance NA NA Finance Officer 02-01-2021 02-08-2021 Brown, Betty Elain Mental Health MA NA Licensed Mental Health Pro 02-11-2021 02-18-2021 Drost, Robert Mental Health NA NA Student Supportive Care Mgr 02-11-2021 02-19-2021 Folsom, Cessna Mental Health NA NA Student Supportive Care Mgr 02-01-2021 02-04-2021 Gainey, Casey Mental Health MA NA Licensed Mental Health Pro 02-09-2021 02-12-2021 Johnson, Kathy Mental Health BA NA Registered Mental Health Pro 02-13-2021 02-22-2021 McIntyre, Tonya N. Mental Health MA Sch Soc Work Social Worker 02-09-2021 02-10-2021 Ramirez, Katelyn Mental Health NA NA Student Supportive Care Mgr 02-01-2021 02-05-2021 Short, Kathy Mentla Health MA Social Work Social Worker 02-01-2021 02-08-2021 Smith, Camille Mental Health MA Social Work Social Worker 02-01-2021 02-04-2021
REQUEST FOR EXTENDED LEAVE OF ABSENCE
Decker, Tatum Beach BA Elem Ed 3rd Grade 01-15-2021 02-26-2021 Rogers, Hannah Therapy & Diagnostic MA Occupational Therapy Occupational Therapist 03-09-2021 05-17-2021 Talbot, Laura Mental Health SP Guid & Coun Student Supportive Care Mgr 01-21-2021 02-05-2021
REQUEST FOR FAMILY AND MEDICAL LEAVE OF ABSENCE
Carpenter, Tammy Waller BA Elem Ed/Prim Ed/ESE ESE Teacher 01-19-2021 04-19-2021 Wright, Amanda Mowat MA English ELA 04-05-2021 05-07-2021 Overway, Marisah Tyndall MA Elem Ed/ESOL/ESE 1st Grade 02-01-2021 03-19-2021 Daniel, Christina Patronis BA Elem Ed/Soc Sci 3rd Grade 02-09-2021 02-26-2021 Robinson, Nicole Arnold MA English/Guid & Coun/Gifted School Counselor 02-12-2021 03-08-2021
RESIGNATION
Lambert, Douglas Merritt Brown BA Earth-Space/English/Math/Phys/Bus Ed Math 02-16-2021 Hente, Briana Mental Health MA Elem Ed Student Supportive Care Mgr 02-16-2021 Howard, Tabitha Mental Health NA NA Student Supportive Care Mgr 02-03-2021
February 23, 2021 73 RESIGNATION CONT.
NAME COST CENTER DEG CERTIFICATION ASSIGNMENT BEG DATE END DATE
Tucker, Brandi Mental Health MA PreK/ESE Resource Teacher 02-26-2021
DROP TERMINATION
Creamer, Michael Rutherford BA English/Middle Grades ELA Teacher 07-01-2021
REINSTATEMENT OF LEAVE
NAME COST CENTER DEG CERTIFICATION HOURS BEG DATE END DATE
Giles, Wanda Callaway BA Elem Ed/ESOL/Gifted 3.75 REG 02-09-2021 02-09-2021 Wilson, Jennifer Callaway BA Elem Ed 22.50 REG 02-09-2021 02-11-2021 Wellman, Jane Rosenwald BA English/ESOL/Integ Curr/Reading/Social Sci 7.50 REG 02-04-2021 02-04-2021
February 23, 2021 74 BAY DISTRICT SCHOOL BOARD FEBRUARY 23, 2021 BOARD MEETING SUPPORT PERSONNEL RECOMMENDATIONS
REQUEST TO ENTER INTO A SUPPORT CONTRACT WITH THE FOLLOWING PERSONNEL
NAME COST CENTER ASSIGNMENT F-TIME P-TIME TEMP BEG DATE END DATE
Austill, John Merritt Brown Paraprofessional X 02-10-2021 05-28-2021 Pollack, Deborah Lucille Moore Paraprofessional X 02-01-2021 05-28-2021 Scalf, Joseph Lynn Haven Paraprofessional X 02-12-2021 05-28-2021 Swedlund, Zachary Parker Paraprofessional X 02-11-2021 05-28-2021 Fields, Stephanie Southport Paraprofessional X 02-04-2021 05-28-2021 Hanson, Caitlynn Southport Paraprofessional X 02-18-2021 05-28-2021 Brown, Erica St. Andrew Paraprofessional 02-01-2021 05-28-2021 Gibson, Hannah St. Andrew Paraprofessional X 02-01-2021 05-28-2021 Lang, David St. Andrew Paraprofessional X 02-01-2021 05-28-2021 Murphy, Thelma St. Andrew Paraprofessional X 02-01-2021 05-28-2021 Singleton, Ina St. Andrew Paraprofessional X 02-01-2021 05-28-2021 Whitney, Devan St. Andrew Paraprofessional X 02-01-2021 05-28-2021 LaPlant, Destiny Waller Maid X 02-02-2021 05-28-2021 Noyes, Sara West Bay Paraprofessional X 02-11-2021 05-28-2021 Sisk, Kyle MKL Support Paraprofessional X 02-11-2021 05-28-2021 Hamilton, Audra Rutherford Paraprofessional X 02-08-2021 05-28-2021 Cobb, Jacqueline Deer Point Paraprofessional X 02-10-2021 05-28-2021 Curti, Kristina Deer Point Paraprofessional X 02-08-2021 05-28-2021 Turner, Tina Deer Point Paraprofessional X 02-01-2021 05-28-2021 Garza, Isa Northside Paraprofessional X 02-15-2021 05-28-2021 Grant, Laura Northside Paraprofessional X 02-11-2021 05-28-2021 Johns, Shelia Mosley Paraprofessional X 02-08-2021 05-28-2021 Andrade, Lauryn Tyndall Paraprofessional X 02-09-2021 05-28-2021 Fraticelli, Zenaida Patronis Paraprofessional X 02-09-2021 05-28-2021 Austin III, James New Horizons Paraprofessional X 02-16-2021 05-28-2021 Batton, Lesli Bozeman Paraprofessional X 01-29-2021 05-28-2021 Rush, Michelle Arnold Paraprofessional X 02-01-2021 05-28-2021 Lane, David BPA Paraprofessional X 02-18-2021 05-28-2021 Sims, Cherisse Rosenwald Paraprofessional X 02-15-2021 05-28-2021 Eubanks, Olivia Bay Base Student Helper X 02-08-2021 05-28-2021 Coody, Britney Bay Base Community Services Aide X 02-10-2021 05-28-2021 Curtis, Linda Transportation Conditional Bus Driver X 02-01-2021 02-09-2021 Curtis, Linda Transportation Bus Driver X 02-10-2021 05-28-2021 Nichols, Jacob Transportation Bus Driver X 02-02-2021 05-28-2021
REQUEST FOR FAMILY MEDICAL LEAVE
Jones, Valinda MKL Paraprofessional X 02-05-2021 03-03-2021 REQUEST FOR FAMILY MEDICAL LEAVE
NAME COST CENTER ASSIGNMENT F-TIME P-TIME TEMP BEG DATE END DATE
Lathan, Debbie MKL Paraprofessional X 02-18-2021 03-31-2021 Taggart, Donald Bozeman Head Custodian IV X 02-02-2021 02-05-2021 Burt, Emily Arnold Clerk I X 01-22-2021 02-22-2021
REQUEST FOR EMERGENCY PAID SICK LEAVE Shows, Brenda Bay Paraprofessional X 02-02-2021 02-11-2021 Marshall, Amanda Cherry Street Paraprofessional X 01-21-2021 01-21-2021 Miller, Jane Lucille Moore Volunteer/Business Partner Liaison X 01-21-2021 02-01-2021 Naylor, Lucky Lucille Moore Maid X 01-25-2021 02-05-2021 Reynolds, Danielle Hiland Park Paraprofessional X 02-01-2021 02-05-2021 Thorne, Tailor Hiland Park Paraprofessional X 02-01-2021 02-05-2021 Odom, Amanda Jinks Paraprofessional X 12-17-2020 12-18-2020 Odom, Amanda Jinks Paraprofessional X 01-19-2021 01-22-2021 Odom, Amanda Jinks Paraprofessional X 01-26-2021 01-27-2021 Stalnaker, Amber Lynn Haven Paraprofessional X 02-08-2021 02-08-2021 Jackson, Briana Parker Support Paraprofessional X 02-01-2021 02-04-2021 Mitchell, Danielle Parker Paraprofessional X 01-25-2021 02-04-2021 Stansberry, Jayden Parker Paraprofessional X 02-01-2021 02-12-2021 Stansberry, Karin Parker Paraprofessional X 02-01-2021 02-12-2021 Baker, Ashleigh Southport Paraprofessional X 02-02-2021 02-03-2021 Hardy, Avandre Southport Paraprofessional X 02-15-2021 02-22-2021 Harris, Jennifer Southport Paraprofessional X 02-11-2021 02-22-2021 Singleton, Ina St. Andrew Paraprofessional X 02-12-2021 02-15-2021 Turner, Christopher West Bay Head Custodian IV 02-15-2021 02-26-2021 Bennett, Samantha MKL Paraprofessional X 02-16-2021 02-22-2021 O'Connor, Jeneice MKL Paraprofessional X 02-04-2021 02-12-2021 Dawson, Lisa MKL Paraprofessional X 02-04-2021 02-12-2021 Valdez, Ana MKL Support Paraprofessional X 02-04-2021 02-12-2021 Ledbetter, Tarra Deer Point Paraprofessional X 02-02-2021 02-04-2021 Wallace, Hilary Northside Paraprofessional X 01-15-2021 01-14-2021 Forrest, Sonya Haney Office Clerk II X 02-09-2021 02-16-2021 Drost, Heather Tommy Smith Paraprofessional X 02-11-2021 02-19-2021 Ecker, Monique Tommy Smith Paraprofessional X 02-04-2021 02-15-2021 Hoskins, Martha Tommy Smith Voluntary PreK Associate X 02-11-2021 02-19-2021 Powers, Jamie Tommy Smith Office Clerk I X 02-09-2021 02-15-2021 Taylor, Christence Tommy Smith Paraprofessional 02-04-2021 02-15-2021 Povilatis, Karen Patronis Clerk II X 02-15-2021 02-22-2021 Dangerfield, Melanie Arnold Paraprofessional X 02-11-2021 02-22-2021 Hinson, Tommy Purchasing Courier III X 01-19-2021 01-29-2021 Alderman, Danyell Safety & Security District Police Officer X 02-05-2021 02-09-2021 Mitchell, Dennis Transportation Bus Driver X 02-01-2021 02-01-2021 Szulczynski, Deborah Transportation Bus Driver X 02-18-2021 02-22-2021 REQUEST FOR EMERGENCY PAID SICK LEAVE CONT. NAME COST CENTER ASSIGNMENT F-TIME P-TIME TEMP BEG DATE END DATE McIntyre, Gervante Maintenance Electrician X 02-03-2021 02-05-2021 Pollard, Jerry Warehouse Warehouseman II X 01-26-2021 02-04-2021 Duncan, Allyson Food Service Food Service Specialist II X 01-26-2021 02-04-2021 Mobley, Christi Food Service Food Service Specialist II X 02-02-2021 02-05-2021
REQUEST FOR BDS COVID ADMINISTRATIVE LEAVE Stevens, Amanda Patronis Paraprofessional X 02-02-2021 02-08-2021 Mitchell, Dennis Transportation Bus Driver X 02-05-2021 02-11-2021 Mobley, Christi Food Service Food Service Specialist II X 02-08-2021 02-12-2021
RESIGNATION Mercer, Dolores Cedar Grove Paraprofessional X 02-02-2021 Young, William Callaway Paraprofessional X 02-17-2021 Brown, Erica St. Andrew Paraprofessional X 01-29-2021 Gibson, Hannah St. Andrew Paraprofessional X 01-29-2021 Lang, David St. Andrew Paraprofessional X 01-29-2021 Murphy, Thelma St. Andrew Paraprofessional X 01-29-2021 Singleton, Ina St. Andrew Paraprofessional X 01-29-2021 Whitney, Devan St. Andrew Paraprofessional X 01-29-2021 LaPlant, Destiny Waller Maid X 02-08-2021 Mauldin, Addie MKL Middle School Administrative Secretary X 02-17-2021 Cobb, Jacqueline Deer Point Paraprofessional X 02-15-2021 Curti, Kristina Deer Point Paraprofessional X 02-05-2021 Dagen, Savannah Deer Point Paraprofessional X 02-19-2021 Turner, Tina Deer Point Paraprofessional X 01-29-2021 Smallin, Marian Northside Paraprofessional X 02-28-2021 Gray, Megan Mosley Maid X 02-01-2021 Hill, Gwendolyn Mosley Paraprofessional X 02-04-2021 Johns, Shelia Mosley Paraprofessional X 02-04-2021 Batton, Lesli Bozeman Paraprofessional X 01-28-2021 Hogberg, Jeffry Bozeman Head Custodian IV X 01-29-2021 Rush, Michelle Arnold Paraprofessional X 01-29-2021 Frobish, Melanie BPA Paraprofessional X 02-12-2021 Kelly, John Safety & Security District Police Officer X 02-03-2021 Kreis, Vicki Transportation School Bus Driver X 02-01-2021 Taylor, Chanetha Transportation School Bus Driver X 02-03-2021
REQUEST TO ENTER DROP
Young, Kathryn Beach Clerk I X 03-01-2021 02-28-2026 DROP TERMINATION
Caldwell, Leodis Mosley Custodian II X 11-25-2020
WILLIAM V. HUSFELT, SECRETARY AND SUPERINTENDENT BAY COUNTY SCHOOL DISTRICT
STEVEN T. MOSS, CHAIRMAN BAY COUNTY SCHOOL DISTRICT OOF - FTE Survey 3 - 2020/2021 SPRING - (For Board Approval 02/23/2021 School Teacher Out of Field Course CodeTitle Certification Subject Area needed 0061 Bay High School Burris, Sierra AICE English Literature 2 A Level English 6-12 0061 Bay High School Busbee, Cynthia English 2 (Class including LEP student( English 6-12 Family and Consum or CTE 0061 Bay High School Cain, Tocosa Family, Home and Consumer Technology/Lev certification 0061 Bay High School Floyd, Albert Individual and Dual Sports 1;Team Sports 1;Track and Field;Weight Training 2 PE 0061 Bay High School Phelps, Jordon Sports, Rec & Ent Essent CTE certification 0061 Bay High School Sawyer, Shepard Introduction to Engineering Design/Level;Principles of Engineering/Level 3 Eng & Tech or CTE certification 0061 Bay High School Tindel, Robert Journalism 1;Journalism 2 English 6-12 Access Biology 1;Access Drawing 1;Access Economics with Financial Literacy;Access Integrated 0061 Bay High School Walden, Sally Science 1;Access United States Government;Social and Personal Skills ASD and Art 0061 Bay High School Wiggins, Pamela Pre-AICE Physics IGCSE Level Physics Chem,Physics,Earth Spc Sci,orMG 0071 Merritt Brown Middle School Bennett, Tameka M/J Earth/Space Science Gen Sci 0071 Merritt Brown Middle School Hiser, Deepika M/J Intensive Mathematics (MC);M/J Mathematics 1 Math, MG Math, or Elem Ed 0071 Merritt Brown Middle School Nettles, Lolita M/J Intensive Mathematics (MC) Math, MG Math, or Elem Ed 0071 Merritt Brown Middle School Palm, Rebekah Learning Strategies: 6-8;Unique Skills:Social and Emotional 6-8 ESE and ASD Rogers-Hand, Read endor or Read&Eng or MGEng 0071 Merritt Brown Middle School Christine M/J Intensive Reading (MC);M/J Language Arts 1;M/J Language Arts 1;M/J Language Arts 2 orElemEd 0091 Cedar Grove Elementary Bass, Melody Language Arts-Grade Four;Social Studies Grade 4 Elementary Ed 0091 Cedar Grove Elementary Felts, Amanda Language Arts; Mathematics;Science - Grade K;Social Studies Grade K Elementary Ed or PreK Primary 0091 Cedar Grove Elementary Kruse, Stacy Access Language Arts; Access Mathematics ;Access Science; Access Social Studies; ESE 0091 Cedar Grove Elementary Raines, Shameka Language Arts; Mathematics; Science; Social Studies -Grade K, 1,2 Elementary Ed or PreK Primary 0091 Cedar Grove Elementary Weeks, Jason Language Arts-Grade Three ASD Language Arts-Grade Five, K, Mathematics - Grade Kindergarten, Science - Grade K, Social 0101 Callaway Elementary School Adkins, Lindsay Studies Grade K Elementary Ed 0111 M Cherry Street Elementary Yanno, Scott Language Arts Mathematics Science, Social Studies Grade 3 Elementary Ed or PreK Primary 0131 Lucille Moore Alligood, Alisha Mathematics ;Science;Social Studies;Language Arts-Grade 1 ESE and ASD 0131 Lucille Moore Judah, Erin Language Arts; Mathematics; Science; Social Studies -Grade K, 1,2, 3,4,5 ASD 0131 Lucille Moore Mixon, Cindi Access Language Arts,Access Mathematics, Access Science, Access Social Studies - Grade 5 Elementary Ed 0161 Jinks Middle School Andrade, Ashley M/J Pre-Algebra Math or MG Math 0161 Jinks Middle School Armstrong, Sheila M/J English 2 Cambridge Secondary 1;M/J Language Arts 2 English or MG English 0161 Jinks Middle School Brown, Mary Access M/J United States History ESE 0161 Jinks Middle School Burch, Mary M/J Life Science;M/J Science 2 Cambridge Secondary 1 Bio, or MG Gen Sci 0161 Jinks Middle School Cole, Shawna M/J Expository Writing 1 English or MG English 0161 Jinks Middle School Copeland, Simone Access M/J Comprehensive Science 1-Earth;Access M/J Comprehensive Science 2 ESE 0161 Jinks Middle School Hosey, Jessica Access M/J Civics ESE 0161 Jinks Middle School Lankford, Karen M/J Intensive Reading (MC) Reading endor or Reading 0161 Jinks Middle School Odom, Margaret M/J Pre-Algebra Math or MG Math 0161 Jinks Middle School Pontiff, Kelly Access M/J Mathematics 2;M/J Mathematics 2 Math or MG Math and ESE 0161 Jinks Middle School Rowell, Theresa M/J Physical Science;M/J Science 3 Cambridge Secondary 1 Earth Spc Sci, or MG Gen Sci M/J Developmental Language Arts Through;M/J English Language Development;M/J Language 0161 Jinks Middle School Santana, Scharia Arts 1,2,3 Through ESOL ESOL endor or ESOL, 0211 Parker Elem Swem, Danielle Language Arts;Mathematics ;Science;Social Studies Grade K Elementary Ed or PreK Primary 0221 Southport Elem Myers, Lyndsey Mathematics - Grade Five Elementary Ed or MG Math(5-9) 0221 Southport Elem Stopka, Rhonda Language Arts;;Mathematics;Science;Social Studies Grade 2 Elementary Ed or PreK- Primary Access Social Studies;Access Science;Access Music ;Access Mathematics;Access Language 0281 Margaret K. Lewis School Curtis, Clare Arts - Grade K,1,2; Social Personal: K-5;Unique Skills: PK-5 ESE 0281 Margaret K. Lewis School McGowan, Gary Access Language Arts - Grade 2, 3, 4 Elementary Ed CTE certification or qualifying state 0331 Mowat Middle School Guthrie, Michael Introduction to Arts, A/V Technology and cert Holland-Riedel, 0331 Mowat Middle School Tatum M/J Reading 1 Reading endor or Reading 0331 Mowat Middle School Wright, Amanda M/J Intensive Reading (MC) Reading endor or Reading 0341 Rutherford Middle Cox, Sheila M/J Intensive Reading (MC) Reading endor or Reading 0341 Rutherford Middle Gautier, Brian M/J Intensive Reading (MC) Reading endor or Reading Reading endor or Read & Eng or MG 0341 Rutherford Middle Holzman, April M/J Intensive Reading (MC);M/J Language Arts 1 Eng Erth Spc Sci, hem, Physics or MG 0341 Rutherford Middle Manning, Evony M/J Physical Science Gen Sci 0341 Rutherford Middle Mayes, Amanda M/J English Language Development ESOL endor or ESOL, 0341 Rutherford Middle Smith, Ella M/J Life Science;M/J Life Science, Advanced Bio, or MG Gen Sci Business Ed, Economics, Social Sci, 0341 Rutherford High School Austin, Barbara Personal Financial Literacy Honors Math 0341 Rutherford High School Carlisle, Millie Access Drawing 1 Art 0341 Rutherford High School Griese, Heather Chemistry 1;Chemistry 1-FL PRE IB Chemistry 0341 Rutherford High School Melvin, Jarod Environmental Science Chem, MGGen Sci, Erth/Spa Sci, Bio, Chem, MGGen Sci, Erth/Spa Sci, Bio, 0341 Rutherford High School Martincich, Angela Forensic Science 1 Phys 0341 Rutherford High School McWhorter, Keilan Algebra 2 Math 6-12 0341 Rutherford High School Mills, Edwin Algebra 2;Biology 1;Earth/Space Science;Environmental Science Math and MG Sci American Sign Language 1,2 American Sign Language 3 Honors,American Sign Language 4 0341 Rutherford High School Mitchum, Megan Honors ASL 0341 Rutherford High School Olds, Dashoan Weight Training 1;Weight Training 2 PE 0341 Rutherford High School Rutland, Catherine History of the Americas-International Ba;International Baccalaureate Contemporary Social Science 6-12 0461 Deer Point Elem Duncan, Constance Prekindergarten Disabilities: Age 3-5 PreK endorsement or PreK Primary, Access Mathematics Access Science;Access Social Studies;Access Language Arts - Grade 4 0461 Deer Point Elem Ruppel, Kristy Language Arts-Grade 4,5;Mathematics-4,5;Science - Grade4,5;Social Studies Grade 4,5 Elementary Ed, ESE 0461 Deer Point Elem Whitley, Jordan Language Arts-Grade 1,2;Mathematics - Grade 1,2;Science - Grade 1,2;Social Studies Grade 1,2 Elementary Ed or PreK Primary, 0491 A. Crawford Mosley High SchoolHalford, Andrew Algebra 1-A Math and MG Math 0491 A. Crawford Mosley High SchoolLachina, Emily AICE English General Paper 1 AS Level;Applied Communications 1;Applied Communications 2 English and or Business Ed Chem, Phys, Earth Spc Sci, or MG 0491 A. Crawford Mosley High SchoolSanders, Samantha Earth/Space Science;Physical Science Gen Sci 0501 Tyndall Academy Elem Fesco, Susan Prekindergarten Disabilities: Age 3-5 PreK endorsement or, PreK Primary 0501 Tyndall Academy Elem Sansbury, Morgan Information and Communications Technolog Bus Ed, Comp Sci, Info Tech
February 23, 2021 79 OOF - FTE Survey 3 - 2020/2021 SPRING - (For Board Approval 02/23/2021 School Teacher Out of Field Course CodeTitle Certification Subject Area needed Chem, Phys, Earth Spc Sci, or MG 0501 Tyndall Academy Elem Slade, Traci M/J Earth/Space Science;M/J Earth/Space Science, Advanced GenSci 0511 Tommy Smith Elem Jackson, Mary Mathematics ;Science;Social Studies;Language Arts-Grade K,1,2,3 Elementary Ed or PreK Primary 0531 New Horizons Learning Center Cortez, Rhonda Unique Skills:Social and Emotional 6-8 ESE 0531 New Horizons Learning Chem, Phys, Earth Spc Sci, or MG Center Darwin, John Physical Science, Biology 1 Gen Sci 0531 New Horizons Learning Chem, Phys, Earth Spc Sci, or MG Center Graham, Melissa M/J Earth/Space Science Gen Sci 0531 New Horizons Learning Center Spillers, Deborah Career and Education Planning, Learning Strategies, Unique Skills:Social and Emotional 6-8 ESE 0541 Deane Bozeman High School Granville, Matthew Algebra 2;Algebra 2 Honors Math 6-12 0541 Deane Bozeman High School Griffith, Amy English 2 (Class including LEP student( English 6-12 0541 Deane Bozeman High School Harmon, Jillian English 2 (Class including LEP student( English 6-12 Exercise Science/Level 3;HEALTH SCIENCE ANATOMY AND PHYSIOLOGY;HEALTH 0541 Deane Bozeman High School Johnston, William SCIENCE FOUNDATIONS CTE Certification 0541 Deane Bozeman High School Newsome, Denise Physics 1 Honors Physics Digital InforTech/Level 2;M/J Journalism Journalism 1,2;Journalism 3,4 Honors;Television 0541 Deane Bozeman High School Russell, Robin Production Tech1,2,3,4 English and Business Ed or CTE certi 0541 Deane Bozeman High School Smith, Timothy Comprehensive Fitness;Fitness Issues for Adolescence PE 0541 Deane Bozeman Middle School Corley, Leigh Access M/J Comprehensive Science 3 ESE 0541 Deane Bozeman Middle Bus Ed, Comp Sci, Agri or CTE School Hawkins, Elizabeth Exploring Information Technology Careers;Fundamentals of Agriculture, Food certification 0541 Deane Bozeman Middle Chem, Phys, Earth Spc Sci, or MG School Kirvin, Kelly M/J Earth/Space Sci;M/J Earth/Space Science, Advanced GenSci 0541 Deane Bozeman Middle Chem, Phys, Earth Spc Sci, or MG School Payne, Allison M/J Earth/Space Science GenSci 0541 Deane Bozeman Middle M/J Earth/Space Sci;Access M/J Civics;Access M/J Comp Sci 2;Access M/J LangArts 2;Access School Raybourne, John M/J Math2 ASD 0541 Deane Bozeman Middle School Ruthven, Amanda Access M/J World History ESE 0551 J R Arnold High School Beltran, Cassandra Geometry Math or MG Math Sport, Recreation & Entertainment Essent;Sport, Recreation, and Entertainment Ap;UAS Business Ed, Marketing or CTE 0551 J R Arnold High School Cypher, Michael Operations 1/Level 3 certification 0551 J R Arnold High School Forehand, Jordan Building Trades and Construct;Building Trades and Construction Design Eng & Tech or CTE certification 0551 J R Arnold High School Laatsch, Joshua Basketball;Personal Fitness;Power Weight Training 1;Softball;Weight Training 1,2,3 PE Access M/J Language Arts 3;M/J Civics;M/J Intensive Reading (MC);M/J United States History; ElemEd,orSSci,orMG SSci& Read 0571 Breakfast Point Middle Burton, Amy M/J World History& CP endorRead Access M/J Comprehensive Science 3;Grade 8 Pre-Algebra;Learning Strategies: 6-8;M/J ASD&Chem,Phys;ErthSpcSci 0571 Breakfast Point Middle Lane, Natalina Earth/Space Science orMGGenSci Chem,Phy,EthSpc; 0571 Breakfast Point Middle Shaw, Tiffany M/J - Earth/Space Science,Life Science, Mathematics 2, Physical Science, Pre-Algebra MGGenSci&Math/MGMath 0581 Rosenwald High Boutwell, Barbara M/J Language Arts 2, Advanced English 6-12 or MG English 0581 Rosenwald High Emory, Matthew Algebra 1 Math or MG Math 0581 Rosenwald High Orji, Esther Earth/Space Science;Environmental Science Chem, Earth Spc Sci, or MG Gen Sci 0581 Rosenwald High Pittman, David M/J Life Science;M/J Physical Science MGGen Sci Eng or MGEng & Fam&Cons or CTE 0581 Rosenwald High Smith, Franlisa English 1,2,3(Class including LEP student;English 4: Florida College Prep;Parenting Skills/Level 2 certi 7004 VIRTUAL Elem Doolan, Cynthia Art - Grade Kindergarten ART 7004 VIRTUAL Elem Eidson, Patricia Art - Intermediate 2 ART 7004 VIRTUAL Elem Fisher, Kristi Art - Intermediate 1 ART 7004 VIRTUAL Elem Heath, Jessica Art - Grade 2 ART 7004 VIRTUAL Elem Heath, Robert Art - Intermediate 1 ART 7004 VIRTUAL Elem Johns, Rebecca Art - Intermediate 2 ART 7004 VIRTUAL Elem Joyner, Amy Art - Grade 1 ART 7004 VIRTUAL Elem Lashley, Alicia Art - Grade Kindergarten ART 7004 VIRTUAL Elem Lashley, Bradley Art - Intermediate 3 ART and Elementary Ed. 7004 VIRTUAL Elem Williamson, Heather Art - Grade 1 ART 7023 VIRTUAL High English 1,2,3(incl LEP student;English 4: Fl College Prep;EngHonors1,2,3,4;M/J LArts 2,3;M/J Blackwell, Jeanne LArts 3,Adv English or MG English 7023 VIRTUAL High Chemistry 1;Chemistry1 Hon;Earth/Space Science;M/J Earth/Space Science;Phy Science;Phy Bunk, Jeremy Science Hon Chem, Earth Spc Sci, or MG Gen Sci
February 23, 2021 80 2/23/2021
Amendment to
ESOL Out-of-Field Report
October 13, 2020 Board Meeting
The following teacher was reported as Out-of-Field for ESOL for the Bay District School Board Meeting on October 13, 2020. The parents have been notified as well as the administrator, teacher, and school of the correction. The teacher does indeed hold an ESOL endorsement:
Palm Bay Academy:
Chelarishi Rivera
February 23, 2021 81
Date: February 16, 2021
WILLIAM V. HUSFELT III
SUPERINTENDENT M E M O R A N D U M 1311 Balboa Avenue TO: William V. Husfelt III, Superintendent Panama City, Florida 32401 FROM: Lee Walters, Executive Director of Facilities
AGENDA ITEM: Approval of Change Order to add Mowat Middle Hurricane Repairs to the Contract with Culpepper (850) 872-4100 Construction Hearing Impaired Access (800) 955-8770 Voice (800) 955-8771 TDD CONSENT OR ACTION (Please circle one)
BUDGET AMOUNT: www.bay.k12.fl.us
IN CURRENT BUDGET OR UNAPPROPRIATED FUND BALANCE Board Members: (Please circle one)
Jerry Register IF BUDGETED, GIVE BUDGET ACCOUNT NUMBERS: District 1 Fund Function Object Cost Center Project Program
Brenda Ruthven
District 2 SUPERINTENDENT'S RECOMMENDATION:
Pamm Chapman Approval: ______Disapproval: ______Discussion: ______
District 3
Winston Chester District 4
______Superintendent Steve Moss District 5
Board Action
February 23, 2021 82 February 23, 2021 83 February 23, 2021 84 February 23, 2021 85 February 23, 2021 86 February 23, 2021 87
Date: February 16, 2021
WILLIAM V. HUSFELT III
SUPERINTENDENT M E M O R A N D U M 1311 Balboa Avenue TO: William V. Husfelt III, Superintendent Panama City, Florida 32401 FROM: Lee Walters, Executive Director of Facilities
AGENDA ITEM: Guaranteed Maximum Price – Arnold High and Parker Elementary Hurricane Repairs (850) 872-4100 Culpepper Construction Hearing Impaired Access (800) 955-8770 Voice (800) 955-8771 TDD CONSENT OR ACTION (Please circle one)
www.bay.k12.fl.us BUDGET AMOUNT:
Board Members: IN CURRENT BUDGET OR UNAPPROPRIATED FUND BALANCE (Please circle one)
Jerry Register District 1 IF BUDGETED, GIVE BUDGET ACCOUNT NUMBERS: Fund Function Object Cost Center Project Program Brenda Ruthven
District 2 SUPERINTENDENT'S RECOMMENDATION:
Pamm Chapman Approval: ______Disapproval: ______Discussion: ______District 3
Winston Chester District 4
______Steve Moss Superintendent District 5
Board Action
February 23, 2021 88 February 23, 2021 89 February 23, 2021 90 February 23, 2021 91 February 23, 2021 92 February 23, 2021 93 February 23, 2021 94 February 23, 2021 95 February 23, 2021 96 February 23, 2021 97
Date: February 16, 2021
WILLIAM V. HUSFELT III
SUPERINTENDENT M E M O R A N D U M 1311 Balboa Avenue TO: William V. Husfelt III, Superintendent Panama City, Florida 32401 FROM: Lee Walters, Executive Director of Facilities
AGENDA ITEM: Peoples Gas System - Easement Access Walsingham Academy (850) 872-4100
Hearing Impaired Access (800) 955-8770 Voice CONSENT OR ACTION (Please circle one) (800) 955-8771 TDD
BUDGET AMOUNT:
www.bay.k12.fl.us IN CURRENT BUDGET OR UNAPPROPRIATED FUND BALANCE (Please circle one) Board Members:
IF BUDGETED, GIVE BUDGET ACCOUNT NUMBERS: Jerry Register Fund Function Object Cost Center Project Program District 1
Brenda Ruthven SUPERINTENDENT'S RECOMMENDATION: District 2
Approval: ______Disapproval: ______Discussion: ______Pamm Chapman
District 3
Winston Chester District 4 ______
Superintendent
Steve Moss
District 5 Board Action
February 23, 2021 98 February 23, 2021 99 February 23, 2021 100
Date: February 23, 2021
WILLIAM V. HUSFELT III
SUPERINTENDENT M E M O R A N D U M 1311 Balboa Avenue TO: Bay District School Board Members Panama City, Florida 32401 FROM: William V. Husfelt, III, Superintendent
AGENDA ITEM: Request Approval of Naming the Bay High School STEM Building (850) 872-4100
Hearing Impaired Access (800) 955-8770 Voice CONSENT OR ACTION (Please circle one) (800) 955-8771 TDD
BUDGET AMOUNT:
www.bay.k12.fl.us
IN CURRENT BUDGET OR UNAPPROPRIATED FUND BALANCE (Please circle one) Board Members:
IF BUDGETED, GIVE BUDGET ACCOUNT NUMBERS: Jerry Register Fund Function Object Cost Center Project Program District 1
Brenda Ruthven SUPERINTENDENT'S RECOMMENDATION: District 2
Approval: ______Disapproval: ______Discussion: ______Pamm Chapman District 3
Winston Chester District 4 ______Superintendent
Steve Moss District 5 Board Action
February 23, 2021 101 M E M O R A N D U M
To: William V. Husfelt lll, Superintendent Sandra Davis, Deputy Superintendent
From: Denise Kelley, Assistant Superintendent Teaching & Learning Services
Date: February 23, 2021
Re: Recommendation to Name the Bay High School STEM Facility
Pursuant to School Board Policy 2.123 Naming of School Facilities, the Division of Teaching & Learning requests to petition the Board to name the new STEM building at Bay High School the following:
The St. Joe Community Foundation STEM Center
The St. Joe Community Foundation has generously provided a grant to fund an Anatomage Virtual Dissection Table and two SimMan 3G Medical Simulators with training, accessories and warranties for Bay High’s Allied Health Program in the Bay High’s new STEM facililty.
BDS is very appreciative of the community partnership with the St. Joe Community Foundation.
February 23, 2021 102
Date: February 23, 2021
WILLIAM V. HUSFELT III
SUPERINTENDENT M E M O R A N D U M 1311 Balboa Avenue TO: Bay District School Board Members Panama City, Florida 32401 FROM: William V. Husfelt, III, Superintendent
AGENDA ITEM: Request Approval of Addendum to Gift Agreement
(850) 872-4100
Hearing Impaired Access CONSENT OR ACTION (Please circle one) (800) 955-8770 Voice (800) 955-8771 TDD BUDGET AMOUNT:
www.bay.k12.fl.us IN CURRENT BUDGET OR UNAPPROPRIATED FUND BALANCE (Please circle one)
Board Members: IF BUDGETED, GIVE BUDGET ACCOUNT NUMBERS: Fund Function Object Cost Center Project Program Jerry Register District 1
Brenda Ruthven SUPERINTENDENT'S RECOMMENDATION:
District 2
Approval: ______Disapproval: ______Discussion: ______
Pamm Chapman District 3
Winston Chester District 4 ______Superintendent
Steve Moss Board Action District 5
February 23, 2021 103 ADDENDUM TO GIFT AGREEMENT
This Addendum, which modifies the parties' Gift Agreement dated June 17, 2020 ("Gift Agreement"), is entered into between Gary Walsingham ("Walsingham"), the School Board of Bay County, Florida ("School Board"), and the Bay Education Foundation, Inc.("Foundation").
WHEREAS, the parties entered into the Gift Agreement relating to Walsingham's $1,000,000 donation to the Foundation on June 17, 2020 for use in the construction and outfitting of a new school under construction on Chip Seal Parkway in Panama City Beach, known as A. Gary Walsingham Academy ("School");
WHEREAS,the Gift Agreement dictates exclusive uses of Walsingham's donation;
WHEREAS, the School Board has identified additional uses for the donation that would enhance the School, and Walsingham wishes to allow the School Board greater flexibility in using the donated funds to enhance the School; and
WHEREAS,the parties wish to amend the Gift Agreement to allow the donated funds to be used for additional purposes.
NOW THEREFORE,the parties agree to amend the Gift Agreement as follows:
While the Walsingham donation shall only be used to enhance the School, it need not be exclusively used for the purchase of state-of-the-art science and technology equipment. At the discretion of the School Board, the Walsingham donation may also be used in any way that enhances the School.
All other terms and conditions of the Gift Agreement remain in full force and affect.
Dated this day of ,2021.
THE SCHOOL BOARD OF BAY COUNTY, FLORIDA
STEVE MOSS,Chairman
BAY EDUCATION FOUNDATION,INC. WILLIAM V. HUSFELT, 111, Superintendent
JUAN ANDRADA,President
February 23, 2021 104
Date: February 23, 2021
WILLIAM V. HUSFELT III
SUPERINTENDENT M E M O R A N D U M 1311 Balboa Avenue TO: Bay District School Board Members Panama City, Florida 32401 FROM: William V. Husfelt, III
AGENDA ITEM: Request to Advertise New/Revised School Board Policy 2.134 (850) 872-4100
Hearing Impaired Access (800) 955-8770 Voice CONSENT OR ACTION (Please circle one) (800) 955-8771 TDD
BUDGET AMOUNT:
www.bay.k12.fl.us
IN CURRENT BUDGET OR UNAPPROPRIATED FUND BALANCE (Please circle one) Board Members:
IF BUDGETED, GIVE BUDGET ACCOUNT NUMBERS: Jerry Register Fund Function Object Cost Center Project Program District 1
Brenda Ruthven SUPERINTENDENT'S RECOMMENDATION: District 2
Approval: ______Disapproval: ______Discussion: ______Pamm Chapman District 3
Winston Chester District 4 ______Superintendent
Steve Moss District 5 Board Action
February 23, 2021 105 February 23, 2021 106
Date: February 23, 2021
WILLIAM V. HUSFELT III
SUPERINTENDENT M E M O R A N D U M 1311 Balboa Avenue TO: Bay District School Board Members Panama City, Florida 32401 FROM: Heather Hudson, Board Attorney
AGENDA ITEM: Request to Advertise New/Revised School Board Policies 2.114, 6.102 and 6.501 (850) 872-4100
Hearing Impaired Access (800) 955-8770 Voice CONSENT OR ACTION (Please circle one) (800) 955-8771 TDD
BUDGET AMOUNT:
www.bay.k12.fl.us
IN CURRENT BUDGET OR UNAPPROPRIATED FUND BALANCE (Please circle one) Board Members:
IF BUDGETED, GIVE BUDGET ACCOUNT NUMBERS: Jerry Register Fund Function Object Cost Center Project Program District 1
Brenda Ruthven SUPERINTENDENT'S RECOMMENDATION: District 2
Approval: ______Disapproval: ______Discussion: ______Pamm Chapman District 3
Winston Chester District 4 ______Superintendent
Steve Moss District 5 Board Action
February 23, 2021 107 PROHIBITED ACTIONS ON SCHOOL PROPERTY 2.114
In order to ensure compliance with the Florida Clean Indoor Air Act, to set a positive example for students, and to promote good health for students and employees, no smoking or the use of tobacco products or electronic cigarettes shall be allowed in any facilities or on any real or personal property owned by or under the control of the Bay County School Board. No person shall be permitted to use tobacco products while at a school-sponsored event or on a school trip.
No person shall be permitted to use, to be in the possession of, or to be under the influence of an intoxicating liquor or controlled substance while on school property, at a school-sponsored event, or while on a school trip. Failure to comply with this rule by persons under the jurisdiction of the Bay County School Board shall result in disciplinary action. Failure to comply with this rule by persons not under the jurisdiction of the Bay County School Board shall be reported to the proper law enforcement authority.
In accordance with Florida law, no person, with the exception of law enforcement officers, School Guardians appointed by the Superintendent in accordance with §§ 30.15, 1006.12(3), Fla. Stat., and those authorized in support of school-sanctioned activities:
(a) shall possess any firearm, electric weapon or device, destructive device, or other weapon as defined in School Board Policy 7.203, including a razor blade or box cutter, at a school- sponsored event or on the property of any school, school bus, or school bus stop, except in a case to a firearms program, class or function which has been approved in advance by the principal or chief administrative officer of the school as a program or class to which firearms could be carried or in a case to a career center having a firearms training range. Firearms, electric weapons or devices, destructive devices, or other weapons as defined in School Board Policy 7.203, including razor blades or box cutters, are not permitted in vehicles on the property of any school. This policy is an express waiver of the rights contained in section 790.25(5), Florida Statutes, for the purposes of student and campus parking privileges and is adopted in accordance with section 790.251(7)(a), Florida Statutes.
(b) shall exhibit any sword, sword cane, firearm, electric weapon or device, destructive device, or other weapon as defined in School Board Policy 7.203, including a razor blade, box cutter, or common pocketknife, in the presence of one or more persons in a rude, careless, angry, or threatening manner and not in lawful self-defense at a school-sponsored event or on the property of any school, school bus, or school bus stop or within 1,000 feet of the real property that comprises a public or private elementary school, middle school, or secondary school, during school hours or during the time of a sanctioned school activity. This subsection does not apply to the exhibition of a firearm or weapon on private real property within 1,000 feet of a school by the owner of such property or by a person whose presence on such property has been authorized, licensed, or invited by the owner.
For the purposes of this section, “school” means any preschool, elementary school, middle school, junior high school, secondary school, career center, or postsecondary school.
For the purposes of this section, “firearm” is defined as any weapon (including a starter gun) which will, is designed to, or may readily be converted to expel a projectile by the action of an explosive; the frame or receiver of any such weapon; any firearm muffler or firearm silencer; any destructive device; or any machine gun.
Any person in violation of this policy shall be referred to law enforcement for possible criminal prosecution. Students shall be subject to the provisions of School Board Policy 7.203. This policy shall be interpreted in
February 23, 2021 108 a manner consistent with Florida law and any portions hereof in conflict with Florida law shall be severable and unenforceable.
Authority: §1001.41, Fla. Stat. Law Implemented: §§ 790.06, 790.25, 790.33, 790.115, 790.251, 1012.22, 1006.07, Fla. Stat., 18 USC 921 History: New, June 12, 1989; June 25, 2003; June 14, 2006; August 27, 2013; August 27, 2019
February 23, 2021 109
CONTRACTS FOR ARCHITECTURAL, ENGINEERING, ARCHITECTURAL LANDSCAPING, AND LAND SURVEYING AND MAPPING SERVICES 6.102
In order to fully comply with the requirements of § 287.055, Fla. Stat., the following procedures shall be followed in selecting firms to provide professional architectural, engineering, architectural landscaping, and land surveying and mapping services, and in negotiating contracts for such professional services. Design professionals that are contracted for work with Bay District Schools must provide certificates of professional liability insurance for a minimum coverage of $1,000,000 per occurrence and $2,000,000 for annual aggregate.
A. Definitions. 1. "Professional services" means those services within the scope of practice of architecture, professional engineering, landscape architecture, or registered surveying and mapping, as defined by laws of the State of Florida or those performed by any architect, landscape architect, professional engineer, or registered land surveyor, or in connection with this professional employment or practice. 2. "Firm" means any individual, firm or partnership, corporation, association or other legal entity permitted by law to practice architecture, engineering, landscape architecture, or land surveying and mapping in the State of Florida. 3. "Compensation" means the total amount paid by the School Board for professional services. 4. “Professional Services Selection Committee" means the committee composed of Executive Director of Operations, the Executive Director of Facilities, the Supervisor of Maintenance, the General Manager of Purchasing & Contracting or designated representativePurchasing Agent, and a member assigned by the chair personchairperson of the Board. The person assigned to the PSSC by the chairperson of the Board, shall be a member of the Citizens Oversight Committee if the project for which the services are being selected is to be funded with proceeds from the half-cent sales tax. For projects not funded with proceeds from the half-cent sales tax, the chairperson of the Board shall select any interested party. The School Board Member assigned to the Facilities Department by the chairperson of the Board will also participate in all competitive selection procedures but will not have a vote. 5. A "continuing contract" is a contract for professional services entered into in accordance with all the procedures of this act between an agency and a firm whereby the firm provides professional services to the agency for projects in which the estimated construction cost of each individual project under the contract does not exceed $24 million, for study activity if the fee for professional services for each individual study under the contract does not exceed $200500,000, or for work of a specified nature as outlined in the contract required by the agency, with the contract being for a fixed-term or with no time limitation except that the contract must provide a termination clause. Firms providing professional services under continuing contracts shall not be required to bid against one another. 6. A "design-build contract" means a single contract with a design-build firm for the design and construction of a public project. 7. "Negotiate" or any form of that word means to conduct legitimate, arms length discussions and conferences to reach an agreement on a term or price. For purposes of this section, the term does not include a flat fee schedule with no alternatives or discussion.
B. Public Announcement and Qualification Procedures. Commented [HKH1]: My additions are because we say this includes “qualification procedures,” but we really don’t 1. At such times when the School Board finds it necessary to procure professional services, address that piece. the Board shall publish a legal advertisement in a newspaper circulated in Bay County, describing the project or projects requiring professional services and defining procedures on how interested professional firms may apply for consideration by the Board. Such advertisement shall be published at least fourteen (14) days prior to the closing date for beginning the selection process. In addition, the Board shall respond to all firms who have submitted previous written requests to be considered for such professional services.
February 23, 2021 110
2. Pursuant to § 287.055, Fla. Stat., the procedures of this section shall apply in all cases except in cases declared to be valid public emergencies as certified by the Chairman of the Board, based on recommendations and data supplied by the Superintendent.The provisions of Competitive Selection Procedures and Competitive Negotiations aboveherein shall apply only to projects and planning activities that are in excess of the thressholds set forth in §§ 287.055(3)(a)1., 287.017, Fla. Stat. Provided, however, that said provisions shall not apply in cases declared to be valid public emergencies as certified by the Chairperson of the Board, based on recommendations and data supplied by the Superintendent.
3. Any firm or individual desiring to provide professional services to the Board should first be certified by the Board as qualified pursuant to law and the regulations of the Board. The Board shall make a finding that the firm or individual to be employed is fully qualified to render the required service. Among the factors to be considered in making this finding are the capabilities, adequacy of personnel, past record, and experience of the firm or individual.
4. The evaluation process for professional services shall include, but not be limited to, capabilities; adequacy of personnel; past record; experience; location; recent, current, and projected workloads of the firms; and the volume of work previously awarded to each firm by the Board.
C. Competitive Selection Procedures.
1. Those firms who desire to provide professional services for a specific project shall submit proposals that comply with the advertisement to the Executive Director of FacilitiesOperations. Any firm or individual desiring to provide professional services to the Board should first be certified by the Board as qualified pursuant to law and the regulations of the Board. For each proposed project, the Professional Services Selection Committee (PSSC) composed of the Executive Director of Operations, the Executive Director of Facilities, the Supervisor of Maintenance, the General Manager of Purchasing & Contracting or designated representativePurchasing Agent, and a member assigned by the chair personchairperson of the Board shall evaluate each proposal to determine if it complies with the advertisement and the firm is qualified to perform the services and, if so, whether the proposal complies with the advertisement. The person assigned to the PSSC by the chairperson of the Board, shall be a member of the Citizens Oversight Committee if the project for which the services are being selected is to be funded with proceeds from the half-cent sales tax. For projects not funded with proceeds from the half-cent sales tax, the chairperson of the Board shall select any interested party. The School Board Member assigned to the Facilities Department by the chairperson of the Board will also participate in all competitive selection procedures but will not have a vote.
2. If more than three firms are deemed to meet the requirements of the advertisement and qualified to perform the services, the PSSC will short list to no less than three firms to make a public presentation regarding their qualifications, approach to the project, and ability to furnish the required services.
3. The PSSC shall select in order of preference no fewer than three firms deemed to be the most highly qualified to perform the required services. In determining whether a firm is qualified, the PSSC shall consider such factors as the ability of professional personnel; whether a firm is a certified minority business enterprise; past performance; willingness to meet time and budget requirements; location; recent, current, and projected workloads of the firms; and the volume of work previously awarded to each firm by the Board, with the object of effecting an equitable distribution of contracts among qualified firms, provided such distribution does not violate the principle of selection of the most highly qualified firms. The PSSC may request, accept, and consider proposals for the compensation to be paid under the contract only during competitive negotiations as described below.
February 23, 2021 111
D. Competitive Negotiations.
1. Upon selection of the three (3) most qualified firms by the PSSC, the PSSC shall negotiate a contract for professional services for a project with the firm which has been determined to be the most qualified. The PSSC shall concurrently provide a detailed analysis of the entire scope of the work to be done for the Board and shall also outline all professional services desired.
2. Should the PSSC be unable to negotiate a satisfactory contract with the firm considered to be the most qualified at a compensation that the PSSC determines to be fair, competitive, and reasonable, negotiations with that firm shall be formally terminated. The PSSC shall then initiate negotiations with the second most qualified firm. Failure to negotiate a contract with the second most qualified firm shall also terminate negotiations with said firm, and the PSSC shall then initiate negotiations with the third most qualified firm.
3. Should the PSSC be unable to negotiate a satisfactory contract with any of the selected firms, additional firms shall be selected and negotiations shall be continued until an agreement is reached as per procedure outlined in the Competitive Selection Procedures above.
4. The Committee shall recommend to the Board the firm or person to be retained and the fee to be paid. The Committee shall have no authority to contractually obligate the Board. The Board may (by majority vote) either accept or reject the Committee's recommendation. If the recommendation is rejected, the Board shall then proceed on its own with the competitive selection and negotiations under § 287.055, Fla. Stat.
E. Nonexclusion of Public.
The public shall not be excluded from any proceedings under this rule.
F. Truth in Negotiations.
For all lump sum or fixed fee professional negotiation contracts exceeding $150,000the threshold set forth Commented [HKH2]: Currently $195K in §§ 287.055(5)(a), 287.017, Fla. Stat., the Board shall require the firm receiving the contract to execute a Truth in Negotiations Certificate stating that wage rates and other factual unit costs supporting the compensation are accurate, complete and current at the time of the award of the contract. Any professional service contract under which such a certificate is required shall contain a provision that the original contract price and any additions thereto shall be adjusted to exclude any significant sums where the Board determines the contract price was increased due to inaccurate, incomplete or noncurrent wage rates and other factual unit costs. All such contract adjustments shall be made within one (1) year following the end of the contract.
G. Contingency Fees.
The firm to which the contract is awarded shall warrant and the contract shall provide that it has not employed or retained any company or person, other than a bona fide employee working solely for the firm, to solicit or secure this agreement and that it has not paid or agreed to pay any person, company, corporation, individual or firm, other than a bona fide employee working solely for the firm, any fee, commission, percentage, gift, or any other consideration contingent upon or resulting from the award of the contract for professional services.
The provisions of Competitive Selection Procedures and Competitive Negotiations above shall apply only to professional services contracts which will exceed the threshold amount provided in § 287.017(1)(c), Fla. Stat, or for such contracts on any project, the construction of which is estimated to exceed the threshold amount provided in § 287.017(1)(e), Fla. Stat.
February 23, 2021 112
H. Written Agreement.
Each purchase of professional or technical services as provided herein shall be evidenced by a written agreement embodying all provisions and conditions of the purchase and executed prior to the rendering of any service under the agreement except in cases of valid emergencies certified by the Board.
The written agreement shall include, but not be limited to, a provision that bills for fees or other compensation for services or expenses for professional or technical services shall be submitted in detail sufficient for proper pre-audit and post-audit thereof and that bills for any travel expenses shall be submitted and paid in accordance with the rates specified in § 112.06, Fla. Stat. and these rules governing payments by the Board for travel expenses.
Authority: § 1001.41. Fla. Stat. Law Implemented: § 112.06, § 287.017, § 287.055, § 287.057, Fla. Stat. History: New, June 12, 1989 Revised: August 10, 1992, June 10, 1993, August 25, 1994, April 27, 1995, June 12, 1996; November 16, 2010; July 14, 2015
February 23, 2021 113 CHAPTER SIX BUSINESS AFFAIRS
Exhibit A – Schedule of Space Fees
School District Space Fees $ Per Hour $ Per Hour
Classroom $22 $4 Cafeteria / Multi-Purpose Room $32 $12 Small Multi-Purpose Room / Band Room $22 $9 Media Center $42 $12 Gymnasium (Middle School) $31 $60 Gymnasium (High School) $103 $60 Locker Room High School or Middle School) $30 $18 Auditorium - Arnold HS $200 $60 Auditorium – St. Andrew School $125 $30 Fine Arts Center - Mosley HS $200 $60 Grand Piano - Mosley HS FAC $250 Fine Arts Center - Bay HS $200 $60 Auditorium - Rutherford HS $160 $60 Football / Soccer Field / Track (no lights) $100 Football / Soccer Field / Track (with lights) $100 $70 Baseball / Softball Field (no lights) $100 Baseball / Softball Field (with lights) $100 $70 Practice Field $75 School Board Room - Nelson Building $80 Staff Development / Training Room – $50 Nelson Building Tommy Oliver Stadium $250 Gavlak Stadium $200 Bozeman Stadium $200 Swimming Pool - Mosley HS $75
Authority: § 1001.41, Fla. Stat. Law Implemented: §§ 1013.02, 1001.42, Fla. Stat. History: New, June 12, 1989 Revised: January 11, 1990, July 15, 1993; December 12, 2001; June 9, 2010; November 22, 2011; August 27, 2013; November 14, 2017
Chapter Six -692-
February 23, 2021 114 18 Exhibit A - Space Fees School District $ Per $ Per Hour Hour 19 Classroom $22 $4
20 Cafeteria / Multi-Purpose Room $32 $12
21 Small Multi-Purpose Room / Band Room $22 $9
22 Media Center $42 $12
23 Gymnasium (Middle School) $75 $60 $31 24 Gymnasium (High School) $103 $60
25 Locker Room High School or Middle School) $30 $18
26 Auditorium - Arnold HS $200 $60
27 Auditorium - St. Andrew ES $125 $30
28 Fine Arts Center - Mosley HS $200 $60
29 Grand Piano - Mosley HS FAC $250
30 Fine Arts Center - Bay HS $200 $60
31 Auditorium - Rutherford HS $160 $60
32 Football / Soccer Field / Track (no lights) $100
33 Football / Soccer Field / Track (with lights) $100 $70
34 Baseball / Softball Field (no lights) $100
35 Baseball / Softball Field (with lights) $100 $70
36 Practice Field $75
37 School Board Room - Nelson Building $80
38 Staff Development / Training Room - Nelson $50 Building 39 Tommy Oliver Stadium $250
40 Gavlak Stadium $200
41 Bozeman Stadium $200
42 Swimming Pool - Mosley HS $75
February 23, 2021 115 February 23, 2021 116 February 23, 2021 117 February 23, 2021 118 BREAKFAST POINT 1 GRADES K-8 ZONE DESCRIPTION
Beginning on Panama City Beach Parkway (aka Highway 98; West on Panama City Beach Parkway (aka Back Beach Rd)to Alf Coleman Rd; North on Alf Coleman Rd to an extension point to Botheration Bayou/Creek; West through Botheration Bayou/Creek to West Bay; North and East through west bay to North Bay; South through North Bay to a point on the edge of North Bay; then West between Parcel # 27338-001-002 and Parcel # 27337-000-000; South along Parcel # 27338-001-002; West along the demarcation line of the Conservation Area from the intersection Big Daddy Dr. and Wildwood Dr. to the dirt access rd on the western most boundary of Parcel # 34030-000-000; South along said demarcation to just east of Graze Point Dr; west to the intersection of Graze Point Dr. and Breakfast Point Blvd; South on Breakfast Point to the intersection of Black Diamond Dr. West along Parcel #3430-005-045; south along same parcel; continue south between Parcel # 31030-300-020 on the East and Parcel # 40001-350-003 to the West; to Panama City Beach Parkway to the beginning point.
February 23, 2021 119 BREAKFAST POINT 2 GRADES K-8 ZONE DESCRIPTION
Beginning at the intersection of Highway 98 and Thomas Dr; South on Thomas Dr to Laird St. West on Laird St to a point West of Fan Palm Place and East of Estrella St; South to a point East of Sarah Jean Ct. and West of Palm Garden Blvd; East to a point Northeast of Royal Palm Blvd and Southeast of Royal Palm Rd; South to a point East and parallel with Palm Crossing Blvd; Southeast to the intersection of Lagoon Oaks Dr. and N Lagoon Dr.; South to Grand Lagoon; west through Grand Lagoon to an extension point of Ocean St; South on Ocean St to the Gulf of Mexico; West along the shoreline to the extension South of Gulfside Dr; North on Gulfside Dr.to Front Beach Rd: East on Front Beach RD back to the beginning point.
February 23, 2021 120 BREAKFAST POINT 3 ZONE DESCRIPTION
Beginning at the middle point of the Hathaway Bridge; West on Highway 98 to the intersection of Highway 98 (Aka Panama City Beach Parkway, Back Beach Rd) and Front Beach Rd; West on Front Beach Rd to the point just south of the business boundary between Pirate’s Island Adventure Golf to the east and The Front Porch to the west; North of this point on Front Beach Rd., following the above business boundary to Clarence St; Continue North in the middle of Turner Wood Lane and follow the land separation to the middle of Panama City Beach Parkway; West on Panama City Parkway to a point along Panama City Parkway between Parcel # 31030- 300-020 on the west and Parcel # 40001-350-003 to the east; North along Parcel #3430-005-045; along same Parcel to the east to the intersection of Breakfast Point Blvd. and Black Diamond Dr; North along Breakfast Point Blvd to the intersection of Graze Point Dr.; to the east of said intersection to the boundary line between Parcel#34030-001-005 and Parcel # 34030-325-330, to the eastern most boundary line of these parcels north following dirt access road north to the border of the conservation area demarcation; East along said demarcation to the intersection of Wildwood Dr and Big Daddy Dr.; north along Parcel # 27338-001-002, then east between Parcel # 27338-001-002 and Parcel # 27337-000-000 to the edge of North Bay; out into North Bay to a point parallel with the middle of the Hathaway bridge; South to the beginning point at the middle of the Hathaway Bridge. School Year 2021-2022 Grades 3rd – 8th School Year 2022-2023 Grades 4th – 8th School Year 2023-2024 Grades 5th – 8th
February 23, 2021 121 WALSINGHAM ACADEMY ZONE DESCRIPTION
Beginning at the middle point of the Hathaway Bridge; West on Highway 98 to the intersection of Highway 98 (Aka Panama City Beach Parkway, Back Beach Rd) and Front Beach Rd; West on Front Beach Rd to the point just south of the business boundary between Pirate’s Island Adventure Golf to the east and The Front Porch to the west; North of this point on Front Beach Rd., following the above business boundary to Clarence St; Continue North in the middle of Turner Wood Lane and follow the land separation to the middle of Panama City Beach Parkway; West on Panama City Parkway to a point along Panama City Parkway between Parcel # 31030- 300-020 on the west and Parcel # 40001-350-003 to the east; North along Parcel #3430-005-045; along same Parcel to the east to the intersection of Breakfast Point Blvd. and Black Diamond Dr; North along Breakfast Point Blvd to the intersection of Graze Point Dr.; to the east of said intersection to the boundary line between Parcel#34030-001-005 and Parcel # 34030-325-330, to the eastern most boundary line of these parcels north following dirt access road north to the border of the conservation area demarcation; East along said demarcation to the intersection of Wildwood Dr and Big Daddy Dr.; north along Parcel # 27338-001-002, then east between Parcel # 27338-001-002 and Parcel # 27337-000-000 to the edge of North Bay; out into North Bay to a point parallel with the middle of the Hathaway bridge; South to the beginning point at the middle of the Hathaway Bridge. School Year 2021-2022 Grades Pre-K – 2nd School Year 2022-2023 Grades Pre-K – 3rd School Year 2023-2024 Grades Pre-K – 4th School Year 2024-2025 Grades Pre-K – 5th
February 23, 2021 122 February 23, 2021 123
BAY DISTRICT SCHOOLS DEPARTMENT OF HUMAN RESOURCES JOB DESCRIPTION
TITLE: SENIOR MANAGER - INFRASTRUCTURE
QUALIFICATIONS: 1. A Bachelor’s Degree from an accredited college or university with a major in one of the computer sciences OR High school diploma and at least ten (10) years in application development. infrastructure technologies. 2. At least five (5) years’ experience of progressive leadership. 3. K-12 school district knowledge, preferred.
PHYSICAL REQUIREMENTS: Light
• Light Work: Exerting up to 25 pounds of force occasionally and/or up to 15 pounds of force as frequently as needed to move objects. • Medium Work: Exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently and/or up to 10 pounds of force as needed to move objects. • Heavy Work: Exerting up to 100 pounds of force occasionally, and/or up to 50 pounds of force frequently and/or up to 20 pounds of force as needed to move objects. REPORTS TO: As assigned by Bay District Organizational Structure.
SUPERVISES: As assigned by Bay District Organizational Structure.
PERFORMANCE RESPONSIBILITIES: 1. Leadership – a senior leader who acts in a matrixed fashion to deliver departmental and district goals; develops subordinates’ skills and encourages growth; effectively influences actions and options of others; provides regular performance feedback. 2. Project Delivery – works with business departments to coordinate resources to deliver projects as per agreed timelines; prioritizes and plans work activities; adapts for changing conditions. 3. Financial acumen – understands the sources of departmental budgets, manages regular spend and able to influence budget increases or decreases; works within approved budget. 4. Problem Solving – identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; uses reason when dealing with emotional topics. 5. Getting things done – takes calculated risks to accomplish departmental goals; sets and achieves challenging goals; demonstrates persistence and overcomes obstacles; asks for and offers help when needed. 6. Security/Risk Awareness – implements policies, plans and procedures designed to provide reasonable assurance technology risks are managed appropriately. 7. Displays original thinking and generates creative solutions; designs workflows and procedures; translates concepts and information into images. 8. Vendor relationship – solicits from vendors, validates terms/prices and submits for approval hardware/software purchases. 9. Directs technological research by studying organization goals, strategies, practices and user projects. 10. Preserves assets by implementing disaster recovery and back-up procedures and information security and control structures. 11. Maintains a secure network, network operating system, peripheral hardware, print services and all network software. 12. Assures system availability through disaster recovery procedures. 13. Assures compliance with software licensing requirements and maintains inventory or software licenses. 14. Manages installation of software on network and personal computers. 15. Manages team that provides user support for software-related or hardware-related issues. 16. Approaches others in a tactful manner; reacts well under pressure. 17. Provides excellent customer service. 18. Utilizes strong organization, time-management, problem solving, troubleshooting and communication skills. 19. Performs responsibilities outside normal business hours if required. 20. Performs other duties as assigned. TECHNOLOGIES: 1. FOCUS Student Information System, PowerSchool ERP 2. Cloud implementations (Azure, Google, AWS) 3. Help Desk ticketing systems (Manage Engine, ServiceNow) February4. Data 23, 2021 warehouse/integration (SSIS, SSRS, PowerBi, Cognos) 124 5. Office, G-Suite for Education
TERMS OF EMPLOYMENT: 1. Successful completion of State and Federal Background check is required for employment. 2. Twelve (12) months. Paygrade as established by the School Board in Current Salary Placement Schedule 2.
EVALUATION: Performance evaluated annually in accordance with School Board Policy.
______Reviewed by Dept. of Human Resources Adopted by Bay District School Board
Bay District Schools is an Equal Opportunity Employer
February 23, 2021 125
BAY DISTRICT SCHOOLS DEPARTMENT OF HUMAN RESOURCES JOB DESCRIPTION
TITLE: SENIOR MANAGER - SECURITY
QUALIFICATIONS: 1. A Bachelor’s Degree from an accredited college or university with a major in one of the computer sciences OR High school diploma and at least ten (10) years in application development. infrastructure technologies. 2. At least five (5) years’ experience of progressive leadership. 3. K-12 school district knowledge, preferred.
PHYSICAL REQUIREMENTS: Light
Light Work: Exerting up to 25 pounds of force occasionally and/or up to 15 pounds of force as frequently as needed to move objects. Medium Work: Exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently and/or up to 10 pounds of force as needed to move objects. Heavy Work: Exerting up to 100 pounds of force occasionally, and/or up to 50 pounds of force frequently and/or up to 20 pounds of force as needed to move objects. REPORTS TO: As assigned by Bay District Organizational Structure.
SUPERVISES: As assigned by Bay District Organizational Structure.
PERFORMANCE RESPONSIBILITIES: 1. Leadership – a senior leader who acts in a matrixed fashion to deliver departmental and district goals; develops subordinates’ skills and encourages growth; effectively influences actions and options of others; provides regular performance feedback. 2. Project Delivery – works with business departments to coordinate resources to deliver projects as per agreed timelines; prioritizes and plans work activities; adapts for changing conditions. 3. Problem Solving – identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; uses reason when dealing with emotional topics. 4. Getting Things Done – takes calculated risks to accomplish departmental goals; sets and achieves challenging goals; demonstrates persistence and overcomes obstacles; asks for and offers help when needed. 5. Security/Risk Awareness – implements policies, plans and procedures designed to provide reasonable assurance technology risks are managed appropriately. 6. Displays original thinking and generates creative solutions; designs workflows and procedures; translates concepts and information into images. 7. Approaches others in a tactful manner; reacts well under pressure. 8. Fosters effective governance of information security through development, communication, and monitoring of policies and standards. 9. Leads compliance activities with external auditors for compliance. 10. Establishes processes and monitors quality for risk assessment processes for existing district assets, as well as new products and features. 11. Provides excellent customer service. 12. Utilizes strong organization, time-management, problem solving, troubleshooting and communication skills. 13. Performs responsibilities outside normal business hours if required. 14. Performs other duties as assigned.
February 23, 2021 126
TECHNOLOGIES: 1. FOCUS Student Information System, PowerSchool ERP 2. Cloud implementations (Azure, Google, AWS) 3. Help Desk ticketing systems (Manage Engine, ServiceNow) 4. Data warehouse/integration (SSIS, SSRS, PowerBi, Cognos) 5. Office, G-Suite for Education
TERMS OF EMPLOYMENT: 1. Successful completion of State and Federal Background check is required for employment. 2. Twelve (12) months. Paygrade as established by the School Board in Current Salary Placement Schedule 2.
EVALUATION: Performance evaluated annually in accordance with School Board Policy.
______Reviewed by Dept. of Human Resources Adopted by Bay District School Board
Bay District Schools is an Equal Opportunity Employer
February 23, 2021 127
Informational Item
February 23, 2021 WILLIAM V. HUSFELT III
SUPERINTENDENT M E M O R A N D U M
1311 Balboa Avenue TO: William V. Husfelt III, Superintendent Panama City, Florida FROM: Jim Loyed, Executive Director of Business 32401 Support Services
AGENDA ITEM: Haney Internal Audit 2020 (850) 767-4100 Hearing Impaired Access CONSENT OR ACTION (Please circle one) (800) 955-8770 Voice
(800) 955-8771 TDD BUDGET AMOUNT:
www.bay.k12.fl.us IN CURRENT BUDGET OR UNAPPROPRIATED FUND BALANCE (Please circle one)
Board Members: IF BUDGETED, GIVE BUDGET ACCOUNT NUMBERS: Fund Function Object Cost Center Project Program Jerry Register
District 1
SUPERINTENDENT'S RECOMMENDATION: Brenda Ruthven
District 2 Approval: ______Disapproval: ______Discussion: ______
Pamm Chapman
District 3
______Winston Chester Superintendent District 4
Board Action Steve Moss District 5
Tom P. Haney Technical Center
INTERNAL FUND FINANCIAL STATEMENT
June 30, 2020
Tom P. Haney Technical Center – Internal Fund Table of Contents June 30, 2020
FINANCIAL SECTION
Independent Auditors’ Report ...... 1
Internal Fund Financial Statements
Statement of Fiduciary Net Position ...... 3
Notes to Basic Financial Statement ...... 4
Other Information
Schedule of Receipts, Disbursements and Change in Internal Accounts Payable ...... 7
REPORT ON INTERNAL CONTROL AND COMPLIANCE MATTERS
Report on Internal Control Over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards ...... 8
Carr, Riggs & Ingram, LLC 14101 Panama City Beach Parkway Suite 200 Panama City Beach, FL 32413
(850) 784-6733 (850) 784-4866 (fax) www.cricpa.com INDEPENDENT AUDITORS’ REPORT
Honorable Superintendent and members of the Bay County District School Board Panama City, Florida
We have audited the accompanying statement of fiduciary net position of Tom P. Haney Technical Center’s (Center) internal fund, as of June 30, 2020, and the related notes to financial statement, as listed in the table of contents.
Management’s Responsibility for the Financial Statement
Management is responsible for the preparation and fair presentation of this financial statement in accordance with accounting principles generally accepted in the United States of America; this includes the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statement that is free from material misstatement, whether due to fraud or error.
Auditors’ Responsibility
Our responsibility is to express an opinion on this financial statement based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statement is free from material misstatement.
An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statement. The procedures selected depend on the auditors’ judgment, including the assessment of the risks of material misstatement of the financial statement, whether due to fraud or error. In making those risk assessments, the auditors consider internal control relevant to the entity’s preparation and fair presentation of the financial statement in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity’s internal control. Accordingly, we express no such opinion. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statement.
We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion.
Opinion
In our opinion, the financial statement referred to above presents fairly, in all material respects, the financial position of the internal fund of the Center as of June 30, 2020, in accordance with accounting principles generally accepted in the United States of America.
Emphasis of Matter
As discussed in note 1, the accompanying financial statement includes only the fiduciary net position of the internal fund. It does not purport to, and does not present fairly the financial position of the Center or of the Bay County District School Board as of June 30, 2020, in accordance with accounting principles generally accepted in the United States of America. Our opinion is not modified with respect to this matter.
Other Matters
Other Information
Our audit was conducted for the purpose of forming an opinion on the financial statement as a whole. The accompanying schedule of receipts, disbursements and change in internal accounts payable for the year ended June 30, 2020 is presented for the purpose of additional analysis and is not a required part of the internal fund financial statement. This schedule is the responsibility of management and was derived from and relates directly to the underlying accounting and other records used to prepare the financial statement. Such information has not been subjected to the auditing procedures applied in the audit of the financial statement and, accordingly, we do not express an opinion or provide any assurance on it.
Other Reporting Required by Government Auditing Standards In accordance with Government Auditing Standards, we have also issued our report dated December 17, 2020, on our consideration of the Center’s internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements and other matters. The purpose of that report is solely to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the Center’s internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the Center’s internal control over financial reporting and compliance.
Certified Public Accountants Panama City Beach, Florida December 17, 2020
- 2 - Tom P. Haney Technical Center Internal Fund Statement of Fiduciary Net Position
June 30, 2020
Assets
Cash and cash equivalents $ 879,616 Accounts receivable, net 14,978 Inventory 56,105 Prepaid expenses 584
Total assets $ 951,283
Liabilities
Internal accounts payable $ 693,203 Undistributed scholarship and grant liability 241,910 Unearned revenue 16,170
Total liabilities $ 951,283
The accompanying notes are an integral part of this financial statement. - 3 - Tom P. Haney Technical Center Internal Fund Notes to Financial Statement
Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
Reporting Entity
Tom P. Haney Technical Center’s (Center) internal fund is a fiduciary fund of the Bay County District School Board (District). For financial statement and reporting purposes, the Center is under the control of the District. The financial statement includes only the balances of the internal fund of the Center. It is not intended to be a complete presentation of the financial position of the Center or the District in conformity with accounting principles generally accepted in the United States of America.
The Center’s financial statements are included as an agency fund of the District in its annual financial statements.
Measurement Focus, Basis of Accounting and Financial Statement Presentation
The accounting and financial reporting treatment is determined by the applicable measurement focus and basis of accounting. Measurement focus indicates the type of resources being measured such as current financial resources or economic resources. The basis of accounting indicates the timing of transactions or events for recognition in the financial statements.
The agency fund has no measurement focus but utilizes the accrual basis of accounting for reporting its assets and liabilities. The internal fund accounts for the fiduciary activity of the Tom P. Haney Technical Center.
Assets and Liabilities
Cash and cash equivalents
The Center considers cash on hand, demand deposits, and short-term highly liquid investments with original maturities of three months or less from the date of acquisition to be cash and cash equivalents. The Center’s cash consists of checking accounts and interest-bearing time deposits in local banks.
All Center depositories are banks designated by the State Treasurer as qualified public depositories under Florida law. All such deposits are insured by Federal depository insurance, up to specified limits, or collateralized with securities held in Florida’s multiple financial institution collateral pool required by Chapter 280, Florida Statutes.
Accounts receivable
All receivables are reported at their gross value and, where appropriate, are reduced by the estimated portion that is expected to be uncollectible.
Allowance for doubtful accounts
At June 30, 2020, the Center’s allowance for doubtful accounts was $13,754.
- 4 - Tom P. Haney Technical Center Internal Fund Notes to Financial Statement
Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED)
Inventory and prepaid expenses
Inventory is valued at cost using the first-in/first-out (FIFO) method or net realizable value, if lower, and consists of bookstore items available for sale. The cost of such inventory is recorded as disbursements when consumed rather than when purchased.
Certain payments to vendors reflect costs applicable to future accounting periods and are recorded as prepaid expense in the financial statement. The cost of prepaid expense is recorded as disbursements when consumed rather than when purchased.
Unearned revenue
Tuition and other fees collected in advance for the subsequent fiscal year are included in unearned revenue on the accompanying statement of fiduciary net position.
Undistributed scholarship and grant liability
Scholarships and grant funds received in advance that have not been distributed to recipients by year-end are included in undistributed scholarship and grant liability on the accompanying statement of fiduciary net position.
Use of Estimates
The preparation of financial statements in conformity with generally accepted accounting principles requires management to make various estimates. Actual results could differ from those estimates.
Subsequent Events
Management has evaluated subsequent events through December 17, 2020, the date that the financial statement was available to be issued. No subsequent events occurring after this date have been evaluated for inclusion in this financial statement.
Recently Issued and Implemented Accounting Pronouncements
The following accounting standards have been issued by the Governmental Accounting Standards Board (GASB) that may have an effect on the Center. Management has not yet determined the effect these statements will have on the Center’s financial statement.
- 5 - Tom P. Haney Technical Center Internal Fund Notes to Financial Statement
Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED)
In January 2017, GASB issued Statement No. 84, Fiduciary Activities. This Statement seeks to improve guidance regarding the identification of fiduciary activities for accounting and financial reporting purposes and how those activities should be reported. GASB 84 was initially expected to be effective for the fiscal years beginning after December 15, 2018. However, during fiscal year 2020, the GASB issued Statement No. 95, Postponement of the Effective Dates of Certain Authoritative Guidance, which postponed the effective date of this statement to fiscal years beginning after December 15, 2019.
In June 2017, GASB issued Statement No. 87, Leases. The objective of this Statement is to better meet the information needs of financial statement users by improving accounting and financial reporting for leases by governments. This Statement increases the usefulness of governments' financial statements by requiring recognition of certain lease assets and liabilities for leases that previously were classified as operating leases and recognized as inflows of resources or outflows of resources based on payment provisions of the contract. It establishes a single model for lease accounting based on the foundational principle that leases are financings of the right to use an underlying asset. Under this Statement, a lessee is required to recognize a lease receivable and a deferred inflow of resources, thereby enhancing the relevance and consistency of information about governments' leasing activities. The requirements of this Statement were postponed by GASB Statement No. 95 to be effective for reporting periods beginning after June 15, 2021.
In May 2020, GASB issued Statement No. 96, Subscription-based Information Technology Arrangements (SBITA). The objectives of this Statement (1) defines a SBITA; (2) establishes that a SBITA results in a right-to-use subscription asset—an intangible asset—and a corresponding subscription liability; (3) provides the capitalization criteria for outlays other than subscription payments, including implementation costs of a SBITA; and (4) requires note disclosures regarding a SBITA. The requirements of this Statement are effective for reporting periods beginning after June 15, 2022.
Note 2: RISK AND UNCERTAINTIES
In March 2020, the World Health Organization made the assessment that the outbreak of a novel coronavirus (COVID‐19) can be characterized as a pandemic. As a result, uncertainties have arisen that may have a significant impact on the operations of the Company. The occurrence and extent of such an impact will depend on future developments, including (i) the duration and spread of the virus, (ii) government quarantine measures, (iii) voluntary and precautionary restrictions on travel or meetings, (iv) the effects on the financial markets, and (v) the effects on the economy overall, all of which are uncertain.
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Other Information
Tom P. Haney Technical Center Internal Fund Schedule of Receipts, Disbursements and Change in Internal Accounts Payable
Year Ended June 30, 2020 Receipts Tuition $ 788,262 Lab fees 135,766 Graduation fees 12,757 Testing fees 34,961 Other registration fees 9,678 Bookstore receipts 182,700 Charges for services 31,233 Other local grants 1,000 Other general receipts 3,093 Miscellaneous receipts 14,015 Interest receipts 7,810 Total receipts 1,221,275 Disbursements Tuition 803,517 Lab 137,988 Graduation 1,126 Testing 18,069 Bookstore 147,098 Service 10,407 Other general 9,399 Miscellaneous 18,927 Bad debt 8,817
Total disbursements 1,155,348 Excess of receipts over disbursements 65,927 Internal accounts payable - beginning of year 627,276 Internal accounts payable - end of year $ 693,203
See independent auditors’ report - 7 -
Compliance Section
Carr, Riggs & Ingram, LLC 14101 Panama City Beach Parkway Suite 200 Panama City Beach, FL 32413
(850) 784-6733 (850) 784-4866 (fax) www.cricpa.com
REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
Honorable Superintendent and members of the Bay County District School Board Panama City, Florida
We have audited, in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States, the statement of fiduciary net position of Tom P. Haney Technical Center (Center) as of June 30, 2020, and the related notes to financial statement, and have issued our report thereon dated December 17, 2020. Our report on the financial statement includes an emphasis of matter paragraph explaining that the financial statement includes only the fiduciary net position of the internal fund of the Center and does not include other financial activities of the Center or the Bay County District School Board, however, our report was not modified with respect to this matter.
Internal Control Over Financial Reporting
In planning and performing our audit of the financial statement, we considered Center’s internal control over financial reporting as a basis for designing audit procedures that are appropriate in the circumstances for the purpose of expressing our opinions on the financial statement, but not for the purpose of expressing an opinion on the effectiveness of Center’s internal control. Accordingly, we do not express an opinion on the effectiveness of Center’s internal control.
A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in internal control such that there is a reasonable possibility that a material misstatement of the entity's financial statement will not be prevented, or detected and corrected on a timely basis. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance.
Our consideration of internal control was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control that might be material weaknesses or significant deficiencies and therefore, material weaknesses or significant deficiencies may exist that have not been identified. Given these limitations, during our audit we did not identify any deficiencies in internal control that we consider to be material weaknesses. We did identify a deficiency in internal control, described in below, that we consider to be a significant deficiency.
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2020-001 Lack of Supporting Documentation for Certain Journal Entries
Condition: The Center was unable to provide supporting documentation for certain journal entries made during the year.
Criteria: The Center should maintain proper supporting documentation for all transactions and journal entries.
Effect: Lack of, or improper, documentation makes it difficult, if not impossible, to provide support for transactions in the general ledger.
Cause: The Finance Officer was unable to find documentation associated with certain journal entries in the current year and indicated that her office suffered flooding during the year and she assumes the documentation was lost in the damage to her office.
Recommendation: We understand that events like flooding are outside of the Center’s control, but the lack of documentation of certain transactions could lead to a significant misstatement, an improper transaction, or a modified opinion on the financial statement if alternative procedures aren’t able to be completed. We recommend implementing additional procedures to limit the chances of losing documentation supporting financial transactions that cannot be recreated (e.g. scanning documentation into an electronic file with appropriate backups in place or retaining copies in a water proof/fire proof environment).
Views of Responsible Officials and Planned Corrective Action: The Center will consider implementing additional procedures and processes as suggested.
Compliance and Other Matters
As part of obtaining reasonable assurance about whether the Center’s financial statement is free from material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect on the financial statement. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests did not disclose instances of noncompliance or other matters that are required to be reported under Government Auditing Standards.
Management’s Response to Finding
The views of responsible officials and planned corrective actions related to the finding identified in our audit are included above. The views of responsible officials and planned corrective actions were not subjected to the auditing procedures applied in the audit of the financial statement and, accordingly, we express no opinion on them.
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Purpose of This Report
The purpose of this report is solely to describe the scope of our testing of internal control and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the Center’s internal control or on compliance. This report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the Center’s internal control and compliance. Accordingly, this communication is not suitable for any other purpose.
Certified Public Accountants Panama City Beach, Florida December 17, 2020
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