Squamish-Lillooet Regional District Committee of the Whole Agenda May 27, 2021; 9:00 AM Virtual Meeting Held Via Zoom Pursuant to Ministerial Orders M192 and M431
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Squamish-Lillooet Regional District Committee of the Whole Agenda May 27, 2021; 9:00 AM Virtual Meeting Held via Zoom Pursuant to Ministerial Orders M192 and M431 Item Item of Business and Page Number Page 1. Call to Order We would like to recognize that collectively we are on the unceded territories of all of the First Nations within our regional boundaries. 2. Approval of Agenda 3. Special Staff Report 3.1. Request for Decision - Resolution Required Pursuant to 4 - 13 Ministerial Order No. M192-2020 (Local Government Meetings and Bylaw Process (COVID-19) Order No. 3) (Unweighted All Vote) THAT the Squamish-Lillooet Regional District is excluding in-person public attendance at this May 27, 2021 meeting on the basis of the Order of the Public Health Officer on Gatherings and Events dated December 2, 2020 which prohibits in person attendance at board meetings. THAT pursuant to Ministerial Order No. M192, the Squamish- Lillooet Regional District will continue to meet the principles of openness, transparency, accessibility and accountability in the current circumstances by the following means: • continuing to livestream this meeting, enabling the public to watch in real time; • continuing to post an archived video of this meeting on the SLRD website, for viewing by the public on an on demand basis; • continuing to reflect disconnections and re-connections of Directors due to technology issues in the meeting minutes; • continuing to provide information to the public on how they can review agendas and meeting minutes; • continuing to provide public notice of meetings; • continuing to assign specific start times for agenda items that are likely to be controversial or attract high public interest; • posting of draft minutes of this meeting on the SLRD website as soon as they are approved by the Chair and prior to being adopted by the Board at the subsequent Board meeting; and Page 1 of 33 Item Item of Business and Page Number Page • allowing additional time on the agenda to resolve technical issues and lags when admitting staff members into meetings. 4. Regional Moment - Area D (Presentation) 5. Delegations (9:30 AM) 5.1. Jenn MacIntyre, Manager of Industry Development, Destination 14 - 19 British Columbia, Justin Lafontaine, Program Lead and Alex Berlyand, Outreach & Events, Tourism Innovation Lab (10 minutes) • Launching the Tourism Innovation Lab & "Spark" Mentorship and Grants Program in the Sea to Sky region 5.2. Jonathan Heerama, Senior Program Advisor, Vancouver, Coast 20 - 33 & Mountains, Laura Plant, Business Advisor, Destination British Columbia and Karen Goodwin, VP of Destination and Market Development, Tourism Whistler (10 minutes) • Destination Education Initiative - Staff Resource and Funding Request 6. Staff Reports and Other Business (Unweighted All Vote) 6.1. CAO Verbal Update 7. Director's Reports 7.1. Chair's Verbal Update 8. Decision on Late Business (2/3 majority vote) THAT the late items be considered at this meeting. 9. Late Business 10. Squamish-Lillooet Regional District Committee of the Whole Closed Meeting THAT the Committee of the Whole close the meeting to the public under the authority of Section 90(1)(k) of the Community Charter. 90(1)(k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public; (preliminary stage discussions) Page 2 of 33 Item Item of Business and Page Number Page 11. Rise & Report from the Closed Squamish-Lillooet Regional District Committee of the Whole Meeting 12. Adjournment THAT the meeting be adjourned. Page 3 of 33 Request for Decision - Resolution Required Pursuant to Ministerial Order... Request for Decision Resolution Required Pursuant to Ministerial Order No. M192-2020 (Local Government Meetings and Bylaw Process (COVID-19) Order No. 3) Date of Meeting: Committee of the Whole – May 27, 2021 Recommendations: THAT the Squamish-Lillooet Regional District is excluding in-person public attendance at this May 27, 2021 meeting on the basis of the Order of the Public Health Officer on Gatherings and Events dated December 2, 2020 which prohibits in person attendance at board meetings. THAT pursuant to Ministerial Order No. M192, the Squamish-Lillooet Regional District will continue to meet the principles of openness, transparency, accessibility and accountability in the current circumstances by the following means: • continuing to livestream this meeting, enabling the public to watch in real time; • continuing to post an archived video of this meeting on the SLRD website, for viewing by the public on an on demand basis; • continuing to reflect disconnections and re-connections of Directors due to technology issues in the meeting minutes; • continuing to provide information to the public on how they can review agendas and meeting minutes; • continuing to provide public notice of meetings; • continuing to assign specific start times for agenda items that are likely to be controversial or attract high public interest; • posting of draft minutes of this meeting on the SLRD website as soon as they are approved by the Chair and prior to being adopted by the Board at the subsequent Board meeting; and • allowing additional time on the agenda to resolve technical issues and lags when admitting staff members into meetings. Background At the Committee of the Whole (COW) meeting on February 25, 2021, the COW passed the following resolutions: THAT the Squamish-Lillooet Regional District is excluding in-person public attendance at this February 25, 2021 meeting on the basis of the Order of the Public Health Officer on Gatherings and Events dated December 2, 2020 which prohibits in person attendance at board meetings. THAT pursuant to Ministerial Order No. M192, the Squamish-Lillooet Regional District will continue to meet the principles of openness, transparency, accessibility and accountability in the current circumstances by the following means: • continuing to livestream this meeting, enabling the public to watch in real time; 1 Page 4 of 33 Request for Decision - Resolution Required Pursuant to Ministerial Order... Request for Decision Resolution Required Pursuant to Ministerial Order No. M192-2020 (Local Government Meetings and Bylaw Process (COVID-19) Order No. 3) • continuing to post an archived video of this meeting on the SLRD website, for viewing by the public on an on demand basis; • continuing to reflect disconnections and re-connections of Directors due to technology issues in the meeting minutes; • continuing to provide information to the public on how they can review agendas and meeting minutes; • continuing to provide public notice of meetings; • continuing to assign specific start times for agenda items that are likely to be controversial or attract high public interest; • posting of draft minutes of this meeting on the SLRD website as soon as they are approved by the Chair and prior to being adopted by the Board at the subsequent Board meeting; and • allowing additional time on the agenda to resolve technical issues and lags when admitting staff members into meetings. In addition, at the COW meetings on December 17, 2020, November 26, 2020, October 29, 2020 and January 28, 2021, the COW passed resolutions to address the requirements of Ministerial Order No. M192. [Please note that changes since last month’s report are highlighted in yellow below.] Pandemic Adaptation – Ministerial Orders, Provincial Legislation and Guidance/Resources A provincial declaration of a state of emergency allows the provincial government to implement provincial emergency measures and access assets as necessary to prevent, respond to or alleviate the effects of an emergency. The Province of BC has been in a state of emergency for 61 weeks due to the COVID-19 global pandemic. The initial declaration of state of emergency was made on March 18, 2020 (Ministerial Order No. M073) and has been extended every two weeks, most recently (for the 31st time) on May 11, 2021 through the end of day on May 25, 2021. Physical distancing is a measure required to limit or slow the spread of the novel coronavirus. The requirement of physical distancing applies to meetings of local governments, which restricts or limits the ability of local governments to hold meetings that are open to the public. To resolve this issue on a temporary basis, the Province issued Ministerial Order No. M139 (“M139”) relieving local governments of certain legislative requirements (such as holding meetings that are open to the public). As a result of M139, the Board was permitted in April and May to conduct its meetings virtually, and by electronic means, for the limited period of time that the provincial state of emergency is in effect. On June 17, 2020, the Province issued Ministerial Order No. M192 (“M192”) which continues to authorize local governments to hold electronic meetings and public hearings, while encouraging the transition back to normal operations subject to any public health officer orders and recommendations which may be put in place as necessary. M192 replaced M139 that 2 Page 5 of 33 Request for Decision - Resolution Required Pursuant to Ministerial Order... Request for Decision Resolution Required Pursuant to Ministerial Order No. M192-2020 (Local Government Meetings and Bylaw Process (COVID-19) Order No. 3) previously authorized local governments to hold meetings and hearings by electronic means and imposes further obligations on local governments to encourage in-person open meetings when possible. Therefore, as of June 17, 2020, the SLRD may only exclude public attendance at an open meeting if, despite using best efforts, the SLRD is unable to accommodate public attendance in a manner consistent with public health orders and recommendations. If a local government body does not allow public attendance, the body must pass a resolution stating the basis for not allowing public attendance and the means by which the Board is ensuring openness, transparency, accessibility and accountability in respect of the meeting.