Annual Report 2016/2017
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AMAFA AKWAZULU NATALI HERITAGE KWAZULU- NATAL ANNUAL REPORT 2016/2017 1 CONTENTS DESCRIPTION PAGE REPORT OF THE CHAIRMAN OF THE COUNCIL 3 SUBMISSION OF THE ANNUAL REPORT 5 MISSION STATEMENT 5 VALUES AND VISION OF AMAFA 5 LEGISLATION 6 HERITAGE RESOURCES 7 CATERGORIES OF PROTECTION 7 GOALS AND STRATEGIES 8 PROGRAMME ANALYSIS PROGRAMME 1: CORPORATE SERVICES 10 PROGRAMME 2: SUPPORT SERVICES 19 PROGRAMME 3: ONDINI HERITAGE, COLLECTIONS AND 31 INTERPRETATION PROGRAMME 4: EMAKHOSINI OPHATHE HERITAGE PARK 38 PROGRAMME 5: RESEARCH AND COMPLIANCE 42 OVERALL FINANCIAL PERFORMANCE BY PROGRAMME LEVEL 50 OVERALL FINANCIAL PERFORMANCE BY ECONOMIC CLASSIFICATION 51 RECONCILIATION TO THE ANNUAL FINANCIAL STATEMENTS 52 COMMITMENTS 53 UNAUDITED SUPPLEMENTARY SCHEDULES 55 HUMAN RESOURCES MANAGEMENT 63 ANNUAL FINANCIAL STATEMENTS 70 2 REPORT OF THE ACCOUNTING AUTHORITY OF AMAFA AKWAZULU NATALI FOR THE YEAR ENDED 31 MARCH 2017 During the year, major focus was given toward the intending merger of the administration of heritage within the Province. The new institution was meant to come into effect as at 1 April 2016 however, due to unforeseen circumstances the process of programming the relevant policy pronouncement has taken much longer that initially intended. I have, in the interim been appointed in an acting capacity as the Chief Executive Officer. Further as per Section 49(2)(b) of the Public Finance Management Act, No. 1 of 1999, I will also hold the office of the accounting authority. As the Accounting Authority and Acting Chief Executive Officer of Amafa AkwaZulu Natali, it gives me great pleasure to announce, that Amafa AkwaZulu Natali has received an unqualified audit opinion from the Auditor-General. Despite a financially constrained environment due to provincial-wide budget cuts, Amafa has delivered on its mandate. Donor funding coupled with efficient use of the grant allocation has allowed for us to not only maintain the heritage fabric of the Province, as is our core function but also we were able to add to the existing inventory through the roll-out of various projects. The 2017 Annual Report will demonstrate the concerted effort made by staff, heritage stakeholders and the Provincial Government in ensuring the preservation, conservation and promotion of the heritage resources so abundantly available in KwaZulu-Natal. In a continued effort to redress the historical disparity of the recognition of heritage significance, two (2) ancestral markers were erected viz. the first at the Nzama Ancestral Site while the second was erected at the Phalani Mkwanazi Ancestral Site. In addition, the Borders Rifle Memorial was rebuilt while other necessary repairs were also undertaken at this site. Five (5) sites saw the installation of new interpretive panel. These sites were at Border Cave, Gingindlovu, Khambula, Hlobane and the Ulundi Battlefield. The work done on these projects were funded through a generous donation by Dr. V Stephanopoli. In partnership with the KwaZulu-Natal Office of the Premier: Heritage Unit, a site refurbishment project was completed at the Spioenkop Battlefield. These refurbishments included the installation of water-saving devices, general paving and construction of new footpaths around the site. The Heritage Unit also funded the Isandlwana Soil Reclamation project which saw the installation of gabions on the Isandlwana Battlefield, thereby preventing damage to this heritage site that is usually caused by soil erosion. Another project funded by the Heritage Unit was the installation of the rainwater harvesting system at the Isandlwana site, thus supplementing the supply of water at this facility. In an effort to provide up-to-date information regarding the heritage resources at sites, the Office of the Premier also funded the printing of new information brochures at various sites. These projects were co-managed between Amafa and the Heritage Chief Directorate in the Office of the Premier. This was partly done in anticipation of the looming merger and also to contribute somewhat to the management of change in the process. Another key and larger mandate is the maintenance of sites in and around the Province. Despite a dwindling budget, Amafa still managed to provide maintenance to approximately 45 minor sites of conflict within the Province, partnering with the Commonwealth War Graves Commission in maintaining certain of the major military cemeteries. Beyond this, our key centres, viz. Shiyane, Isandlwana, Dukuza, Ondini (and related sites) and the Multi Media Centre at uMgungundlovu are also maintained. Such maintenance work utilises the larger portion of our operational budget. Stakeholder liaisons often assist in the maintenance of other sites around KwaZulu Natal. Amafa wishes to extend its appreciation to such partners for their involvement during the year. Historically, many problems were encountered in getting local tiers of government to accept responsibilities and undertaking work with regard to local heritage sites. In an effort to address such 3 problems, workshops were hosted with five (5) such local government structures as well as having submitted guidance materials and resources to a further four (4) municipalities. By doing such work, these organs of state now better realise their involvement and responsibilities when it comes to management of heritage resources within their jurisdiction. Amafa continues to play a pivotal role in maintaining provincial sites of conflict, most notably the Isandlwana, Shiyane and Spioenkop Battlefields, which, between them attracted in excess of 26 000 visitors. The state of the art Multimedia Centre at uMgungundlovu now stands as the principle interpretive facility dealing with the birth and history of the Zulu nation. Certain of the computer aided exhibits, such as a three dimensional map table onto which spatial information is projected, are world firsts. The centre has been attended by 2 687 visitors during this year and has received wide-spread praise from both local and international visitors. As a part of the KwaZulu Cultural Museum’s Educational Outreach Programme, the “Travelling Museum” visited twenty-eight (28) schools and at the Ondini Historic Reserve, hosted nineteen (19) traditional skills workshops with learners and educators. These workshops aim to impart knowledge and skills to learners in various traditional skills such as basketry, weaving, beadwork, etc. In additional to these, we hosted two (2) celebration day events viz. Museums Day in May 2016 and Heritage Day in September 2016. During the school holidays we hosted, at the Museum, six (6) holiday programmes for learners within the neighbouring proximity. While the aforementioned successes are acknowledged, Amafa AkwaZulu Natali still finds itself in a delicate financial situation. Long-term issues such as the constrained financial resources, the attracting and retention of scarce-skilled staff, the marketing of the entity and staff matters still pose difficulties in work environment. The amended 2016/17 budget was simply insufficient for Amafa to adequately address its current maintenance schedule whilst still attempting to ensure that there are no losses to the undocumented heritage fabric that is so rich and so abundant in KwaZulu-Natal. Despite the aforesaid challenges, which are needless to say, not unique to the entity, I am proud to report that for the 2016/17 year, we have achieved 86,27% (44 out of 51) of our planned annual targets. The financial support provided by external stakeholders, such as Dr. Stephanopoli, the Office of the Premier: Heritage Unit and the Commonwealth War Graves Commission we were able to undertake and complete a further twenty-three (23) additional projects. Further, all projects rolled over from the 2015/16 financial year into the 2016/17 period have been completed. The 2016/17 Annual Report will demonstrate that the staff of Amafa, have met their statutory obligations, obtained best value-for-money, and have eliminated fruitless and wasteful expenditure. Amafa AkwaZulu Natali remains committed to the implementation of the austerity measures as instructed by Treasury Circular PT (10) of 2016/17. Again, I wish to extend my sincerest appreciation to the executive and staff for their contribution during this year. REV. VIKINDUKU MNCULWANE ACTING CHIEF EXECUTIVE OFFICER AMAFA AKWAZULU NATALI 29 JULY 2017 4 SUBMISSION OF THE ANNUAL REPORT In accordance with the legislative requirements, as detailed by Section 55 of the Public Finance Management Act, No. 1 of 1999, we have the pleasure of presenting the Annual Report for the financial period 1 April 2016 to 31 March 2017. MISSION OF AMAFA AKWAZULU NATALI “To strive for excellence in the management of the heritage resources of KwaZulu-Natal by creating opportunities for its people to participate in heritage matters” VISION OF AMAFA AKWAZULU NATALI To be custodians of the shared history for all the people of KwaZulu-Natal VALUES OF AMAFA AKWAZULU NATALI The Council of Amafa subscribes to the following values: People-centred approach ; Service standards of excellence; Accessibility to sites and facilities; Relevance; Openness and transparency; Value-for-money; Accountable leadership; Integrity and respect; and Collaboration and co-operation BACKGROUND Amafa AkwaZulu Natali is the custodian of the heritage resources of KwaZulu – Natal. We hold ourselves accountable for the discharge of our responsibilities in a professional manner, whilst aiming to promote the preservation of heritage resources within our province.