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RISL) Procurement Draft RFP for Selection201 of System7 Integrator for Rate Contract for establishment of IT Infrastructure for enabling Digital Payments cument History Overview Procurement PolicyRajCOMP Manual for RajCOMP Info Info Services Services Limited Limited Document Title RajCOMP Info Services Limited- Manual on Policies and Procedures for(RISL) Procurement Document Final Status Abstract This documentDraft provides RFP a forbroad Selection framework and ofguidelines System for RajCOMP Integrator Info for Services LimitedRate Staff inContract carrying out various for procurement establishment activities. of IT Infrastructure for enabling Digital Payments based on Open Competitive Bidding through e- Document Publication HistoryProcurement/ e-Tender Date Author Version Remark th 17 February 2011 Dr. S.S. Vaishnava V3 Final Version Distribution Version Name Location Final MD RajComp Info Services Limited RajComp Info Services Limited office, Jaipur Secretary (IT) RajComp Info Services Limited office, Jaipur Table of Contents Page 1 of 95 Draft RFP for Selection of System Integrator for Rate Contract for establishment of IT Infrastructure for enabling Digital Payments TABLE OF CONTENTS ABBREVIATIONS & DEFINITIONS ................................................................................................................................. 6 1. INVITATION FOR BID (IFB)& NOTICE INVITING BID (NIB) ....................................................................................... 9 2. PROJECT PROFILE &BACKGROUND INFORMATION ............................................................................................ 12 1) Project Profile 12 # 3. PRE-QUALIFICATION/ ELIGIBILITY CRITERIA ...................................................................................................... 13 4. SCOPE OF WORK, DELIVERABLES & TIMELINES .................................................................................................... 16 4.1 Scope of work (SoW) for SI 16 4.2 Scope of Work for banking entity 19 4.3 Project Deliverables, Milestones & Time Schedule and Payment Terms (Non-Banking Entity) 21 4.4 Project Deliverables, Milestones & Time Schedule and Payment Terms (Banking Entity) 22 5. INSTRUCTION TO BIDDERS (ITB) ........................................................................................................................... 23 1) About Rate Contract 23 2) Sale of Bidding/ Tender Documents 23 3) Pre-bid Meeting/ Clarifications 23 4) Changes in the Bidding Document 24 5) Period of Validity of Bids 24 6) Format and Signing of Bids 25 7) Cost & Language of Bidding 26 8) Alternative/ Multiple Bids 26 9) Bid Security 26 10) Deadline for the submission of Bids 28 11) Withdrawal, Substitution, and Modification of Bids 28 12) Opening of Bids 28 13) Selection Method: 29 14) Clarification of Bids 29 15) Evaluation & Tabulation of Technical Bids 30 16) Evaluation & Tabulation of Financial Bids 31 17) Correction of Arithmetic Errors in Financial Bids 32 18) Comparison of rates of firms outside and those in Rajasthan 32 19) Price/ purchase preference in evaluation 32 20) Negotiations 32 21) Exclusion of Bids/ Disqualification 33 22) Lack of competition 34 23) Acceptance of the successfulBid and award of contract 34 24) Information and publication of award 35 25) Procuring entity’s right to accept or reject any or all Bids 36 26) Right to vary quantity 36 27) Performance Security 36 Page 2 of 95 Draft RFP for Selection of System Integrator for Rate Contract for establishment of IT Infrastructure for enabling Digital Payments 28) Execution of agreement 37 29) Confidentiality 38 30) Cancellation of procurement process 38 31) Code of Integrity for Bidders 39 32) Interference with Procurement Process 40 33) Appeals 40 34) Stay of procurement proceedings 42 35) Vexatious Appeals & Complaints 42 36) Offenses by Firms/ Companies 42 37) Debarment from Bidding 43 38) Monitoring of Contract 43 6. GENERAL TERMS AND CONDITIONS OF TENDER &CONTRACT ............................................................................. 45 Definitions 45 1) Contract Documents 46 2) Interpretation 46 3) Language 47 4) Joint Venture, Consortium or Association 47 5) Eligible Goods and Related Services 47 6) Notices 47 7) Governing Law 48 8) Scope of Supply 48 9) Delivery & Installation 48 10) Supplier’s/ Selected Bidder’s Responsibilities 49 11) Purchaser’s Responsibilities 49 12) Contract Price 49 13) Recoveries from Supplier/ Selected Bidder 49 14) Taxes & Duties 49 15) Copyright 50 16) Confidential Information 50 17) Sub-contracting 51 18) Specifications and Standards 51 19) Packing and Documents 52 20) Insurance 52 21) Transportation 52 22) Inspection 53 23) Samples 53 24) Drawl of Samples 54 25) Testing charges 54 26) Rejection 54 27) Extension in Delivery Period and Liquidated Damages (LD) 55 Page 3 of 95 Draft RFP for Selection of System Integrator for Rate Contract for establishment of IT Infrastructure for enabling Digital Payments 28) Authenticity of Equipment 56 29) Warranty 57 30) Patent Indemnity 57 31) Limitation of Liability 58 32) Force Majeure 59 33) Change Orders and Contract Amendments 59 34) Termination 60 35) Price Fall 61 36) Exit Management 61 37) Settlement of Disputes 65 7. SPECIAL TERMS AND CONDITIONS OF TENDER & CONTRACT ............................................................................... 67 1) Payment Terms and Schedule 67 2) Service Level Standards/ Requirements/ Agreement 67 3) Change Requests/ Management 68 ANNEXURE-1: BILL OF MATERIAL (BOM) ........................................................................................................................ 70 ANNEXURE-2: TECHNICAL SPECIFICATIONS/FUNCTIONAL REQUIREMENT SPECIFICATIONS ........................................ 71 ANNEXURE-3: PRE-BID QUERIES FORMAT{TO BE FILLED BY THE BIDDER} ............................................................................. 74 ANNEXURE-4: BIDDER’S AUTHORIZATION CERTIFICATE{TO BE FILLED BY THE BIDDER} ........................................................ 75 ANNEXURE-5: SELF-DECLARATION {TO BE FILLED BY THE BIDDER} ........................................................................................ 76 ANNEXURE-6: CERTIFICATE OF CONFORMITY/ NO DEVIATION{TO BE FILLED BY THE BIDDER}.............................................. 77 ANNEXURE-7: DECLARATION BY BIDDER {TO SIGNED BY SELECTED BIDDER} .......................................................................... 78 ANNEXURE-8: MANUFACTURER’S AUTHORIZATION FORM (MAF){TO BE FILLED BY THE OEMS} .......................................... 79 ANNEXURE-9: UNDERTAKING ON AUTHENTICITY OF COMPUTER EQUIPMENTS ............................................................ 80 ANNEXURE-10: COMPONENTS OFFERED – BOM{TO BE FILLED BY THE BIDDER} .................................................................... 81 ANNEXURE-11: FINANCIAL BID FORMAT ....................................................................................................................... 82 ANNEXURE-12: BANK GUARANTEE FORMAT{TO BE SUBMITTED BY THE BIDDER’S BANK}........................................................ 83 ANNEXURE-13: DRAFT AGREEMENT FORMAT {TO BE MUTUALLY SIGNED BY SELECTED BIDDER AND PROCURING ENTITY} ............. 89 ANNEXURE-14: MEMORANDUM OF APPEAL UNDER THE RTPP ACT, 2012 ................................................................... 92 ANNEXURE-15- ABOUT POS APPLICATION & PAYMENT GATEWAY [RAJASTHAN PAYMENT PLATFORM (RPP)] ............ 93 ANNEXURE-16- LIST OF MAJOR BANKS IN RAJASTHAN .................................................................................................. 95 Page 4 of 95 Draft RFP for Selection of System Integrator for Rate Contract for establishment of IT Infrastructure for enabling Digital Payments Draft Request for Proposal (RFP) for Selection of System Integrator for Rate Contract for establishment of IT Infrastructure for enabling Digital Payments Mode of Bid Submission Online though eProcurement/ e-Tendering system at http://eproc.rajasthan.gov.in Procuring Authority Managing Director, RISL, First Floor, C-Block, Yojana Bhawan, Tilak Marg, C-Scheme, Jaipur-302005 (Rajasthan) Date & Time of Pre-bid meeting 03:00 PM of 29th May 2017 Last Date & Time of Submission of Bid 04:00 PM of 16th June 2017 Date & Time of Opening of Technical Bid 04:30 PM of 16th June 2017 Bidding Document Fee: Rs. 1000.00 (Rupees One Thousand only) Name of the Bidding Company/ Firm: Contact Person(Authorised Bid Signatory): Correspondence Address: Telephone & Mobile No. Fax Nos.: Website & E-Mail: RajCOMP Info Services Limited (RISL) First Floor, Yojana Bhawan, C-Block, Tilak Marg, C-Scheme, Jaipur-302005 (Raj.) Phone: 0141-5103902 Fax: 0141-2228701 Web: http://risl.rajasthan.gov.in, Email: [email protected] Page 5 of 95 Draft RFP for Selection of System Integrator for Rate Contract for establishment of IT Infrastructure for enabling Digital Payments ABBREVIATIONS & DEFINITIONS The Rajasthan Transparency in Public Procurement Act, 2012 (Act No. 21 of Act 2012) and Rules thereto Authorised Signatory The bidder’s representative/ officer vested (explicitly, implicitly, or through conduct) with the powers to commit the authorizing organization to a binding agreement. Also called signing officer/ authority having the Power of Attorney (PoA) from the competent authority of the respective Bidding firm. BG Bank Guarantee Bid/ eBid A formal offer made in pursuance of an invitation by a procuring entity and includes any tender, proposal or quotation in electronic format
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