BLANDFORD FORUM TOWN COUNCIL
To: All Town Councillors Dorset Council Councillors Members of the Public & Press
Dear Member
TOWN COUNCIL MEETING You are summoned to attend a meeting of the Town Council which will be held in the Corn Exchange, Market Place, Blandford Forum on Monday 28th October 2019 at 7.00 pm to consider the following items.
Linda Scott-Giles Town Clerk 18th October 2019 A G E N D A
Prior to consideration of the following Agenda, there will be a democratic quarter of an hour, which may be extended at the discretion of the Committee, during which time members of the public may speak. During the course of the meeting, members of the public and our elected representatives from the Dorset Council may indicate they wish to speak, and, at the discretion of the Chairman, and with the approval of the Members, they may be allowed to do so on points of information only. The Committee may on occasion invite members of the public to comment on specific issues where points of information or their particular knowledge on a subject might prove of benefit to the Committee. Members are reminded that the Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (race, gender, sexual orientation, marital status, religion, belief or disability), Crime & Disorder, Health and Safety and Human Rights. Disabled access is available.
1. Public Session 1.1 Libby Lloyd, Youth Support Worker TREADS
2. Report from Dorset Council Councillors
3. Apologies
4. To receive any Declarations of Interest and Requests for Dispensations
5. Minutes of the Town Council Meeting held on 30th September 2019
6. Town Clerk's Report & Correspondence
7. Civic Report
8. Recommendations and Receipt of Minutes None
9. To receive the approved External Auditor’s Report for 2018/19 and to note the recommendations (paper attached)
10. To consider resolutions from DAPTC for the Annual General Meeting (paper attached)
11. To receive an update report on the Railway Arches (paper attached)
12. To consider nominating properties for inclusion on the Community Right to Bid register (paper attached)
13. To adopt an Accessibility Statement for the website (paper attached)
14. To consider adopting a Climate & Biodiversity action plan and approve inclusion of non-Councillors to the working group (paper attached)
15. To receive an update on Strategic Plan projects (paper attached)
16. To receive an update and consider any requests from the:
16.1 Neighbourhood Plan Working Group – Blandford + 16.2 BFTC Commemoration Group 16.3 Corn Exchange 16.3.1 To consider the stage plans and the recommendations from the working group (paper to follow the working group meetings scheduled for 21st and 23rd October 2019) 16.4 Public Art Plan working group 16.4.1 To note the requested amendments (distributed to Councillors 14th October 2019) 16.5 VE75 Planning Group 16.5.1 To consider various requests (paper attached) 16.6 Dorset Council Grant to support the Market Area Enhancement Project (paper to follow working group meeting scheduled for 22nd October 2019)
17. To consider responding to the consultation paper that sets out the government’s intended approach for the 2020 to 2021 local government finance settlement with a deadline of 31st October 2019 - https://www.gov.uk/government/consultations/local-government-finance-settlement-2020-to-2021- technical-consultation (paper attached with draft response)
18. Reports from Community and Local Organisations (Councillors are requested to advise the Chairman of Council or the Town Clerk if they wish to make a report under this heading)
18.1 BSSF governors meeting held 9th October 2019, minutes provided by Cllr Carter (distributed by email on 14th October 2019)
A Barnes for a Recreation Trust meeting will follow this Town Council meeting
DATES OF FUTURE MEETINGS 4th November Planning Meeting 11th November Recreation & Amenities Meeting 18th November Town & General Purposes Committee Meeting 25th November Town Council
Minutes of the Town Council and Committee meetings are available from Blandford Library, the Town Clerk’s Office and at www.blandfordforum-tc.gov.uk
Twinned with Preetz, Germany Twinned with Mortain, France
Town Clerk’s Office Tel: 01258 454500 • Fax: 01258 454432 Church Lane, Blandford Forum Email: [email protected] Dorset DT11 7AD www.blandfordforum-tc.gov.uk
Agenda Item No. 9
To receive the approved External Auditor’s Report for 2018/19 and to note the recommendations
Agenda Item No. 10
To consider resolutions from DAPTC for the Annual General Meeting
Motion 1 (from Sherborne Town Council)
Sherborne Town Council propose that DAPTC lobby the Government to provide financial support for renewable energy and energy conservation projects that have environmental benefits, so all natural and built environments and all new buildings in Dorset be sustainably carbon neutral by 2025.
A. The reasons why the Parish or Town Council is submitting the proposal.
We know that our natural and built surroundings are critically threatened and we believe that urgent action must be taken for a safe and sustainable environment; projects and undertakings which renew, and conserve energy will help to expedite this. This is why we make this proposal.
B. How the issue is affecting local councils in their area (with case study evidence).
While some areas of Dorset are deteriorating some, like the Piddle Valley, have confronted problems and have, for example, been renewably generating energy and exporting it, for 6 years. We expect Sherborne Town Council to be able to take positive action.
Motion 2 (from Langton Matravers Parish Council)
Langton Matravers Parish Council proposes: - a) that DAPTC urge NALC to lobby the Government to make Town and Parish Councils (T&PCs) statutory consultees for all planning applications within their council areas thereby ensuring T&PCs’ comments are given greater weight. b) that DAPTC lobby Dorset Council to ensure that T&PCs are given 28 days to respond to planning applications
A. The reasons why the Parish or Town Council is submitting the proposal. a) Langton Matravers Parish Council are aware that they are not statutory consultees for most Planning Applications. They feel that T&PCs know their own areas best, and that legal standing might give their comments on Planning Applications more weight and respect. At present the considered opinion of a Parish Council, arrived at after discussion by a legally-constituted body, has no more weight than that of an individual. b) Langton Matravers Parish Council have in the past had a 28 day time-limit to respond to applications, which usually can be achieved within the pattern of monthly meetings. However, Dorset Council’s change to 21-day response times for Councils means that in order to allow for a proper public access and representations at planning meeting, a separate meeting, with agenda, Clerk and minutes must be arranged. This is expensive and time-consuming for Councillors and Council.
B. How the issue is affecting local councils in their area (with case study evidence). a) On many occasions either the Planning Officers, the District Council or the Inspector have ignored issues raised by the Parish Council (e.g. Highways, Parking, over-development) leading to development which has adverse effects on the local community and environment. This leads to a feeling amongst Councillors that time spent on training, discussion with local residents and neighbours and careful consideration of the material issues to come to a balanced decision is wasted, and the interests of local democracy are not being served. An example is Application 6/2017/0542 (Mr and Mrs Smith, Land adjacent Meadowcroft, Durnford Drove, Erect two dwellings on a vacant plot and alter access); LMPC objected on the grounds of i) overdevelopment of the site, ii) that the development is unsustainable within the context of the village (NPPF p.2) and iii) the development will have an unacceptable impact on the highway. Purbeck District Council upheld these objections, but they were overturned by the Inspector on appeal, leading to the problems outlined. b) As a result of the new time limit, some applications have been missed and not discussed before the deadline. This creates another form of democratic deficit.
Motion 3 (from Chideock Parish Council)
Chideock Parish Council proposes that DAPTC, through NALC, lobbies central government and Local Authorities to ensure the provision of an effective and economic transport system as an essential component of supporting the economy and the wellbeing of all family members regardless of age, gender or disability.
A. The reasons why the Parish or Town Council is submitting the proposal.
The lack of a viable, green and economical public transport system in rural areas impacts directly upon individuals and their families, who require access to hospitals, care, further education, employment etc etc.
B. How the issue is affecting local councils in their area (with case study evidence).
Lack of buses impacts education, jobs, social opportunities, leisure, recreation, health (hospital. doctor and dentist appointments) – the list is endless. Not everyone has a car, not everyone can afford a car, not everyone wants a car. However, the presumption appears to be that everyone has their own transport.
Motion 4 (from Hazelbury Bryan Parish Council)
Hazelbury Bryan Parish Council proposes that NALC vigorously lobby central government to amend paragraph 14(a) of the National Planning Policy Framework (Feb 2019) to allow Neighbourhood Plans to be considered valid with full planning weight for a 5-year period rather than the current 2-year period
A. The reasons why the Parish or Town Council is submitting the proposal.
Hazelbury Bryan Parish Council created a Neighbourhood Plan Committee, largely comprising volunteers from the community who were not already parish councillors, back in 2016. Expert consultant support was arranged and funded by Locality. After three years hard work the Plan was passed at a local referendum and “made” by North Dorset District Council in the spring of 2019. A positive approach was taken to new development within the community. Beyond existing approvals for 30 dwellings a further 14 dwellings are likely to be needed by 2031, the lifetime of the Plan. Recognising the need for flexibility and sustainable development, the Plan allows for a total of 56 dwellings, a 27% uplift. In addition, the Policy envisages approval for appropriate infill development within the settlement boundary. In creating the Plan, 26 sites were assessed following a “call for sites” and 4 chosen that will meet and indeed exceed local need and met the community’s strong and long held aspiration to keep the individual hamlets separate with defined gaps and use brown-field sites in preference to undeveloped countryside. As the Plan neared Examination a further 9 applications for sites (and 117 additional homes) outside the Neighbourhood Plan process came forward for consideration. Some of these have been rejected, others remain undetermined. To a large extent, this opportunistic explosion of potential sites reflects the nature of the settlement. Small fields and pony paddocks abound and many of these have been held with development “hope value” in mind and the Neighbourhood Plan process has brought all this “hope” out into the open. In the run-up to the Plan being “made”. North Dorset DC were very supportive and gave strong weight to the Plan in decisions on planning applications between the Plan’s Examination and the actual referendum. For Neighbourhood Plans to carry full planning weight the principal authority need to demonstrate it has a properly defined 5 year housing supply. Following a Written Ministerial Statement in 2018 it was agreed that Neighbourhood Plans could carry full weight if the circumstances now defined in NPPF paragraph 14 apply. Paragraph 14 of the NPPF sets out how Neighbourhood Plan policies should be considered in the context of the NPPF’s presumption in favour of sustainable development. It states that: “In situations where the presumption (at paragraph 11d) applies to applications involving the provision of housing, the adverse impact of allowing development that conflicts with the neighbourhood plan is likely to significantly and demonstrably outweigh the benefits, provided all of the following apply: a) the neighbourhood plan became part of the development plan two years or less before the date on which the decision is made; b) the neighbourhood plan contains policies and allocations to meet its identified housing requirement;
c) the local planning authority has at least a three year supply of deliverable housing sites (against its five year housing supply requirement, including the appropriate buffer as set out in paragraph 73); and d) the local planning authority’s housing delivery was at least 45% of that required over the previous three years.” The change to NPPF rules are welcome but in reality the two year period is far too short. The volunteers who worked so hard to produce the Plan will have to begin their work again within just a few months of the referendum to ensure that the Plan is considered to be up to date. Whilst any changes that might be necessary might then be approved by an Examiner, if any changes or updates require a change in policies of the site allocations then a further referendum is likely to be needed as well. The Localism Act didn’t envisage referendums every few years to keep a Neighbourhood Plan fully valid. There are few communities where volunteers working on Neighbourhood Plans will be prepared to undertake a role that almost becomes full time. The need for a Neighbourhood Plan to be refreshed is understood, but a two-year shelf-life is too short; a five-year period would be more practical and reflect the reality of how much time and effort volunteers are prepared or able to give. When we started on the Plan there was no mention of having to update the Plan every couple of years. NDDC had a 5-year housing supply. Now that situation has changed one can imagine any new community in Dorset and elsewhere being deterred from even starting if the volunteers have to face an indefinite commitment of creation and refreshment of their Plan.
B. How the issue is affecting local councils in their area (with case study evidence).
The parish council is unclear about the impact on 3- and 5-year housing supply figures given the demise of North Dorset District Council and the creation of the new unitary authority, Dorset Council. If all former district council Local Plans are abandoned does this mean all of rural Dorset is at risk until the new unitary Local Plan comes into being in 2023? If so this unexpected and unforeseen consequence of going unitary would create a strategic disaster with unwanted, unnecessary and unsuitable development foisted on communities that have shown themselves to be positive about new development that is proportionate, sustainable and needed and doesn’t destroy the essential nature of rural Dorset.
Motion 5 (from Blandford Forum Town Council)
Blandford Forum Town Council proposes that DAPTC lobbies local authorities to remove the charges and restrictions imposed on Town & Parish Councils for disposal of waste at household recycling centres.
A. The reasons why the Parish or Town Council is submitting the proposal.
Town & Parish Councils are treated as businesses, to dispose of ‘commercial waste’, when this waste is often items fly-tipped on council land. This can be land the Town Council is maintaining on behalf of the local authority. The Town Council is not allowed to dispose of waste at the Household Recycling Centre during the week but must take it to the weighbridge on a Saturday morning (when staff are not working).
B. How the issue is affecting local councils in their area (with case study evidence).
This is a budgetary issue. Examples of W&S Recycling charges: General mixed waste £165.00 - £ 198.00, price per tonne Mattresses £28.00 - £ 33.60 Town Council grounds staff only work weekdays and therefore cannot dispose of the waste on a weekend.
Motion 6 (from West Lulworth Parish Council)
West Lulworth Parish Council proposes that a motion to require future housing to be built for the needs of the local people rather than a presumption in favour of any development.
Building homes for Need Not Greed.
Future development proposals should have to show that there is a requirement for the proposed housing.
A. The reasons why the Parish or Town Council is submitting the proposal.
West Lulworth is aware that housing is being built that does not satisfy the local needs of the area. Genuinely affordable housing or socially rented housing is required and not more market-value homes that will end up being second homes or holiday lets.
B. How the issue is affecting local councils in their area (with case study evidence).
West Lulworth has a high ratio of second homes and holiday lets and proposed new housing developments do not address the need for genuinely affordable or socially rented homes. Young people are unable to afford to stay in the village due to the high cost of renting or buying and so local people are unable to remain in the village that they grew up in. This leads to a lack of family support and disconnected communities.
Motion 7 (from Beaminster Town Council)
Beaminster Town Council proposes that in view of the lack of infrastructure versus the number of houses proposed to be built within the County of Dorset, Beaminster Town Council would ask NALC to lobby Government to justify the numbers planned within rural areas and, most importantly, within AONB’s.
A. The reasons why the Parish or Town Council is submitting the proposal.
Beaminster has a population which is decreasing and the present housing needs survey shows a demand for approximately 180 dwellings, with the majority of applicants asking for one bedroomed flats. Present plans show an increase of about 400 houses, very few of which have one bedroom. This represents a 25% increase in Beaminster’s built environment which we believe is excessive given the pressures that the present infrastructure is suffering. We support the present local authority’s stated aspirations of attracting younger, working age families for whom we must provide employment opportunities. The lack of employment development in the past has led to an imbalance in the community. However, this in turn, leads to pressures on schools, GP surgeries, transport, water and sewage.
B. How the issue is affecting local councils in their area (with case study evidence).
Beaminster cannot be the only Council to be affected.
Supporting evidence from Beaminster Town Council:
Motion 8 (from Langton Matravers Parish Council)
Langton Matravers Parish Council proposes that DAPTC lobby Dorset Council to amend its Planning Policy (in accordance with Revised NPPF Feb 2019 Clause 175) to the effect that in all construction developments, the felling of any mature Native British Species (NBS) tree will only be allowed as a last resort, and then only if it is replaced (at developer expense) with a minimum of three (3) NBS tree saplings, container grown from a credited source, and be no less than 3.5m tall. Should the construction site in question be unable to accommodate such a number, a suitable alternative site will be identified within the Parish where the development is taking place.
A. The reasons why the Parish or Town Council is submitting the proposal.
The present Dorset Council Policy on replacement of trees affected by development is not nearly strong enough, particularly in relation to trees ‘protected’ by TPOs. In these days of Climate Emergency (declared by Dorset Council) trees are understood to be an important means of capturing carbon, and an important resource in our battle against climate change.
B. How the issue is affecting local councils in their area (with case study evidence).
LMPC attempted to develop a replacement tree policy for the parish owing to concerns expressed by parishioners and Cllrs about the loss of trees in the village owing to development. Minute 15 of the Meeting on 14th Feb 2019 is as follows: Replacement Tree Policy. Cllr Loudoun had discussed his proposals with James Bennett, PDC Tree Officer, who says that only trees with a TPO are subject to mandatory replacement.’ The Council had been informed that it could not have an independent Tree Policy, but has to abide by Dorset Council’s, which at present seems insufficient to protect trees in our parish. This is why we are asking for the change. The matter has been discussed with other adjacent T&PCs, who support the proposal.
Motion 9 (from Weymouth Town Council)
Weymouth Town Council proposes that DAPTC will lobby Central Government, and ask NALC to lobby, for a change in the law to allow a carer’s allowance to be paid to Parish and Town Councillors in England.
A. The reasons why the Parish or Town Council is submitting the proposal.
Currently Parish and Town Councils in England are not permitted to pay carers (e.g. childcare) allowances to Councillors. This represents an inequality placed on Town Councillors in England. Currently Borough, District, County and Unitary Councillors in England can receive such allowances, as can Town and Parish Councillors in Wales.
B. How the issue is affecting local councils in their area (with case study evidence).
Potential Councillors who have caring responsibilities are deterred form standing for Parish and Town Council. This reduces the variety of backgrounds that are represented on Parish and Town Councils, reducing our diversity and ability to represent all sections of the Community.
Agenda Item No. 11
To receive an update on the Railway Arches
Councillors and BRAT have been kept up to date with the project, although there are some additional updates provided below.
Fencing
At the Planning meeting held on 29th July 2019, it was PROPOSED by Cllr Clark, SECONDED by Cllr Cross and AGREED (11 in favour, 1 abstention, 1 non-vote) that
The Town Council moves the green palisade fencing to accommodate the staircase and will consult with the Health & Safety advisor again for possible options.
Once the staircase was installed, a quotation was sought from the contractor who provided the green palisade fencing to re-fix three bays of existing palisade and approx. one bay of new palisade including moving gate post and re-fixing gate for £650.00 + VAT.
This has been approved by the Blandford Railway Arches Trust (BRAT) and an order has been placed with the contractor. The invoice will be submitted to the Dorset Council, as per the paragraph below.
Finance
The Dorset Council has paid a slight overspend of £799 for the railway arches works from the Lidl s106 monies due to additional building works required. They have also agreed to allocate the £3,000 from the Lidl s106 monies for the Old Bath House project, which is not now going ahead due to the sale of the building, to cover any other overspend on the current Railway Arches project work.
Funding
The final claim form has been submitted and monitoring checks are to be carried out on 29th October when LEADER will visit the office and check through the files the Town Clerk has retained on the project.
Access
Once the request has been received from BRAT, this will be checked with the Town Council’s H&S advisor and insurers and a full risk assessment will be carried out by officers.
Councillors were offered the opportunity to take on the responsibility for any incidents at the arches but this has not been taken up as yet.
Future Ownership
The Dorset Council has advised that they would be willing for the Town Council to sub-let to BRAT. However, the H&S issues/responsibilities cannot be avoided by doing this. The Town Council can withdraw from the lease with the Dorset Council if it is minded to.
Recommendation
It is recommended that Councillors note the contents of the report and instruct officers on any resolution regarding future ownership/responsibility.
The access arrangements will be brought back to a future meeting for discussion/confirmation.
Linda Scott-Giles Town Clerk 17th October 2019
Agenda Item No. 12
To consider nominating properties for inclusion on the Community Right to Bid register
Background
The Community Right to Bid was introduced as part of the Localism Act 2011 and allows communities and parish councils to nominate building or land for listing by the local authority as an asset of community value. Community assets could include a village shop, local pub, community centre or library but there are many other examples. These can be included on Dorset Council’s list of community assets providing they meet the requirements. The asset remains on the list for five years, after which it has to be re-applied for. The Local Authority can refuse to add an asset to the register but must give a reason why they do not consider that it has community value.
Building or land is classified as an asset of community value if its main use has recently or is presently used to further the social wellbeing or social interests of the local community and could do so in the future. (Social interests include cultural, recreational and sporting interests). Land or buildings exempt from the inclusion on the list are include homes, hotels, assets being transferred between kindred businesses, and Church of England land holdings.
Further information
In September 2013 the Town Council added the below assets to the list of Assets of Community Value. The Town Council has been notified that, as five years have passed, the assets have been removed off the list.
• Methodist Church (24th June 2019) • Royal British Legion (26th June 2019) • Knees Up Hall (19th October 2019)
The list, as well as previously nominated but unsuccessful assets, can be viewed here https://www.dorsetcouncil.gov.uk/your-community/support-for-voluntary-and-community- organisations/localism/community-right-to-bid-north-dorset-west-dorset-and-weymouth-and-portland.aspx .
How the Community Right to Bid works If an asset of community value comes up for sale, long term rent or assignment the owner is legally obliged to inform the council in writing. This then activates a six week pause in the sale process known as an initial moratorium during which the landowner cannot legally dispose of the asset. The council then advertises the opportunity for eligible community and voluntary bodies to give written notice of their intention to bid for the asset by informing the council in writing. If this happens it then triggers a full moratorium of up to six months to enable the community body to raise money and bid to buy the asset. This does not however, mean that the community body gets a right of first refusal or that it will have the opportunity to buy the asset at below market value. If there is no sale to a community body during this six-month full moratorium period then the owner is free to sell the asset with no restriction for an eighteen month “protected period”. This period runs from the date at which the owner notified the council of the intention to sell the asset of community value.
Local authorities are required to remove an asset from the List, as soon as practicable: • after a relevant disposal (other than an exempt disposal) • when an appeal against a listing has been successful • when they form the opinion that the land or building is no longer of community value • or no later than five years from the date of entry on the list (Assets can be re-listed if a new nomination is received after five years and if the legal tests are satisfied.)
How to nominate an asset A nomination form (Appendix A) must be completed for each asset. The nomination must include:
• details of the nominating body and evidence of their eligibility; • details of the landowner, leaseholder(s) and occupant(s); • description of the nominated land/property including its proposed boundaries and exact location, address with postcode and a map; • reason for nominating the asset, explaining how it meets the definition of 'an asset of community value' as defined above. For example, who in the community uses the asset, what it is used for, how long the community has used it, and what the community benefits are, • evidence that your organisation is an eligible community or voluntary body, as listed on the form
Recommendation
It is recommended that Councillors consider whether they would like to re-nominate the above properties to the Community Right to Bid register and, if so, give reasons why.
Sybille Maddock Assistant Town Clerk 2nd September 2019
Agenda item No. 13
To adopt an Accessibility Statement for the website
Background
The Public Sector Bodies Accessibility Regulations 2018 came into force on 23rd September 2018, implementing the EU Directive on the accessibility of the website and mobile applications of public sector bodies (Directive (EU) 2016/2102).
Additional Information
The purpose of the 2018 Regulations is to improve the accessibility of public sector websites/mobile apps so they can be used by as many people as possible. They build on existing obligations to disabled people under the Equality Act 2010 and the duty to make reasonable adjustments for disabled people, so that most people can use the website without having to adapt it.
Although the 2018 Regulations are now in force, the requirements to meet the accessibility standards do not apply for existing websites until 23rd September 2020.
In addition to complying with the accessibility requirement, a council must provide an accessibility statement (see Appendix A) and keep that statement under regular review, with approval at the Annual Meeting of the Town Council. The statement must be in an accessible format and published on the website.
The accessibility statement must include: • An explanation of those parts of the content that are not accessible and the reason why; • Where appropriate, a description of any accessible alternatives provides; • A description of, and a link to, a contact form which enables a person to notify the council of any failure of its website to comply with the requirements and requests details of the information excluded; • A link to the enforcement procedure to which recourse may be had in the event on an unsatisfactory response.
A council is also required to provide information in another format if someone requests it, where it is reasonable to do so.
Failure to comply with the accessibility requirement is to be treated as a failure to make reasonable adjustment for the purpose of the Equality Act 2010.
Work already undertaken to make the website more accessible include: • Creating a Navigation Pane in Word documents and Bookmarks in PDF versions so users don’t have to scroll but can click on a heading taking them directly to that section. This is used in all agendas and minutes and all documents on the website have been updated also. • Removing of all click here text on the website and replacing it with a description • Including alternative text for images
Both the Town Clerk and Assistant Town Clerk have attended training on this important matter.
Recommendation
Councillors are requested to approve and adopt the website accessibility statement.
Sybille Maddock Assistant Town Clerk 15th October 2019
Appendix A Website Accessibility Statement Using this website This website is run by Blandford Forum Town Council. We want as many people as possible to be able to use this website. For example, that means you should be able to: • change colours, contrast levels and fonts • zoom in up to 300% without the text spilling off the screen • navigate most of the website using just a keyboard • navigate most of the website using speech recognition software • listen to most of the website using a screen reader (including the most recent versions of JAWS, NVDA and VoiceOver)
Browser plugins available to assist users with disabilities AbilityNet has advice on making your device easier to use if you have a disability.
Changing the way a page is displayed: • Spreed for Google Chrome, a speed reading plug in • Reader for FireFox or Mercury Reader for Google Chrome to de-clutter the page. These allow control on both text size and background colours. • Change colours instantly using HighContrast for Chrome or NoSquint for FireFox.
Read more effectively: • Extract all the headings and subheadings into a navigation list to skim read a page via headings using HeadingsMap for FireFox or HeadingsMap for Google Chrome.
Listen to content: • Listen to a page via Google Selection Reader
Accessibility of the website We know some parts of this website aren’t fully accessible: • you can’t modify the line height or spacing of text • some PDF documents aren’t fully accessible to screen reader software • some of our online forms may be difficult to navigate using just a keyboard • there’s a limit to how far you can magnify the map on our ‘contact us’ page
What to do if you can’t access parts of this website If you need information on this website in a different format like accessible PDF, large print, easy read, audio recording or braille: • email [email protected] • call 01258 454500 • or visit Town Clerk’s Office, Church Lane, Blandford Forum, DT11 7AD We’ll consider your request, doing everything we can to help you, and will get back to you in two working days.
If you can’t view the map on our ‘contact us’ page, call or email us using the details above for directions.
Reporting accessibility problems with this website We’re always looking to improve the accessibility of this website. If you find any problems that aren’t listed on this page or think we’re not meeting the requirements of the accessibility regulations, please contact: The Town Clerk, Town Clerk’s Office, Church Lane, Blandford Forum DT11 7AD or e-mail on [email protected].
Enforcement procedure The Equality and Human Rights Commission (EHRC) is responsible for enforcing the accessibility regulations. If you’re not happy with how we respond to your complaint, please contact the Equality Advisory and Support Service (EASS).
Contacting us by phone or visiting us in person We provide a text relay service for people who are D/deaf, hearing impaired or have a speech impediment. Our offices do not have audio induction loops, but if you contact us before your visit, we will do our best to arrange a British Sign Language (BSL) interpreter. Find out how to contact us https://blandfordforum-tc.gov.uk/contact.
Technical information about this website’s accessibility Blandford Forum Town Council is committed to making its website accessible, in accordance with the Public Sector Bodies (Websites and Mobile Applications) (No. 2) Accessibility Regulations 2018. This website is partially compliant with the Web Content Accessibility Guidelines version 2.1 AA standard, due to the non-compliances listed below. • No ‘skip to main content’ option on any pages, however there is a ‘scroll to top’ button • It’s not possible for users to modify text spacing or line height. We’ve assessed the cost of fixing these issues and believe that doing so now would be a disproportionate burden within the meaning of the accessibility regulations. We will make another assessment when we next do a major redevelopment of the website.
Issues with PDFs and other documents We aim for all our documents to be accessible to a screen reader and have made changes to most of the documents on the website. Some of our older PDFs and Word documents don’t meet accessibility standards - for example, they may not be marked up so they’re accessible to a screen reader. Some of our PDFs and Word documents are essential to providing our services. For example, we have PDFs with various information as well as application forms for the cemetery. By September 2020, we plan to either fix these or replace them to be more accessible. Updating the documents is a work in progress and if you find something that has been missed please contact us using the details above and we will endeavour to fix the issue as soon as possible. Any new PDFs or Word documents we publish will meet accessibility standards.
Issues with images, video and audio There shouldn’t be any issues as the images on the home page have alternative text.
Issues with interactive tools and transactions The website doesn’t have any interactive sections. Any forms need to be downloaded for completion; alternatively, hard copies can be requested from the office.
How we tested this website The website was last tested on 5th August 2019. The test was carried out by Blandford Forum Town Council. The whole website was checked to make it accessible as possible.
This is a living document that will be updated with any issues either found or reported to the Town Council.
Adopted: Town Council Meeting Minute No. ?? of 28th October 2019. This statement was published: 29th October 2019. Amended: Town Council Meeting Minute No
Agenda Item No. 14
To consider adopting a Climate & Biodiversity action plan and approve inclusion of non-Councillors to the working group
At the most recent working group meeting Julie Wigg from Dorset Community Action was invited to attend to advise attendees about working with the public and any funding streams available. Mrs Wigg confirmed that funding is available if you are in a position to move forward. The Climate Action Fund aims to reduce their carbon footprint sustainably and increase participation in community-led climate action. This funding stream has been shared with the working group however further enquiries have not yet been made.
With regards to working with the community, Mrs Wigg has recommended publicising an action plan and/or issue a mission statement telling the community what the council is already doing and what the objectives are. She has also confirmed that, if the council is eligible to apply for the £200k development fund, DCA would be happy to quote for consultancy services to help the council engage with a wider audience and develop partnerships. This could include organising community events and workshops in order to gather evidence of need to support any future grant applications.
The Town Clerk shared a copy of Faversham Town Council’s action plan and explained that the Dorset Council’s advice is to produce a realistic and achievable plan, which is the aim of the draft plan at Appendix A. This has been shared with the Blandford War on Waste group for their views.
At the Society of Local Council Clerk’s National Conference, attendees heard a presentation from Mike Childs, Head of Science and Research at Friends of the Earth in which he suggested some practical steps that town, parish and community councils could be taking with regard to climate change. He has now kindly shared the 20-point checklist which he provided at the Conference, which has been included in the action plan (where relevant). Parish and town councils may not be as powerful as local authorities, but they can “do their bit” in addressing the climate and nature emergency and be a force for change.
It was agreed that: - A Climate Change Action Plan would be drafted for council’s consideration (Appendix A). - A quotation is sought to provide a drinking water station at Park Road and Larksmead Recreation Grounds. It was felt that there is adequate tap water available within the town centre, but this could be beneficial at play areas/recreation grounds. - Councillors approve non-Councillor membership of the working group (for example Blandford War on Waste).
Linda Scott-Giles Town Clerk 14th October 2019
Appendix A CLIMATE AND BIODIVERSITY ACTION PLAN
What is the Town Council already doing?
The Town Council has already introduced several measures to show its commitment to helping to protect the environment and these are listed below:
• If the office staff cannot make use of waste-paper, it is recycled (except confidential papers) along with recyclable plastic items, cardboard and tins via the Dorset Waste Partnership (DWP). • The staff take home glass bottles/coffee jars so these can be recycled too. • Using glasses instead of plastic cups, as well as avoiding where possible the use of plastic plates and cutlery (anything in stock is being used up). • The Town Council installed eco hot water boilers in two of our venues and the office kitchen, with built in ECO mode, which reduces electricity consumption that saves money and helps the environment. • For refreshments at meetings the measures include use of crockery, metal teaspoons, loose tea and coffee and glasses where possible. • No usage of single use condiments sachets (anything in stock is being used up). • Straws are not used in the office or at events (unless required for assistance with drinking). • All water meter readings are monitored, and action is taken immediately to identify the reasons when they are high, minimizing water loss if there is a leak • Staff try, where possible, to bring in their own lunch therefore reducing the use of single use packaging. • Soap dispenser in the toilets, office toilets and kitchen is refillable. • Promoting the use of re-usable bags. The Town Council introduced reusable market bags which are sold by the Market Manager and stallholders at £1 each to help reduce the use of plastic bags and help advertise the market. • Councillors are encouraged to receive agendas and minutes by e-mail, which is the choice of the majority (although some documents do require printing). • Removal of water dispenser, because it used plastic cups and it only made the water colder so it was not felt to be an efficient or justifiable use of energy. • Signed up to the free water refill scheme, offering refills to members of the public to reduce the use of purchasing additional bottles. • New heating systems and boilers in council buildings are chosen to be environmentally friendly where possible. • All woodchip produced is either reused or sent for recycling if possible. • Goods and services are purchased locally, where possible, to reduce mileage and packaging. In addition, we try to combine meetings with picking up goods from local suppliers (e.g. Dorchester). • All invitations to Town Council events are sent via e-mail, where possible. • The Town Council aims to further reduce the use of single use plastic and paper wherever it can and to make use of further initiatives to reduce its carbon footprint. • The Town Council took on the installation and maintenance of cycle parking in several locations, to help encourage people to cycle into town instead of driving. • Encouraging the Dorset Council to install Electric Vehicle Charge Points in its car parks and are researching the installation of a charge point in Town Council recreation ground car parks.
• Ensuring money is invested wisely. Across the UK, local authorities are investing tens of millions of pounds each into fossil fuel companies, despite having declared a climate emergency. Although Town Council investments are tiny in comparison, the Town Council ensures any council funds are invested safely in low-risk sustainable banks or investment funds. • Establishing a Climate Change working group. • Supporting the Blandford War on Waste group in the work they carry out. In addition, Friends of the Earth will provide resources, training and advice to climate action groups (see www.takeclimateaction.uk). • Supporting Sustainable Dorset and Blandford Environmental Trust in promoting the annual Sustainability Fair held in Angus Wood. • Supporting the Dorset Council in its declaration of a climate emergency. • The Town Council requested the transfer of Elizabeth Road allotments from Dorset Council. This would ensure the status of statutory allotments and there would be no infill of houses, ensuring biodiversity. • Provision of insect hotels, bird feeders, swift/swallow nests and bird nests in Woodhouse Gardens. • Offering of reusable items to the community (e.g. windows from Woodhouse Gardens pavilion). • Biodiversity in public spaces. The Town Council is not responsible for the highway verges although, following a public consultation, it has identified a suitable area that can be replaced with a wildflower area. The Town Council also supports the Dorset Council’s Rangers with their introduction of wildflower areas and grasses. • Trees that are felled due to being dead, diseased or dying, are replaced with native species, where possible, and research is carried out to determine which species benefit the wildlife the most. Guidance is also sought from the Tree Officer at the Dorset Council. • Events are held at the Corn Exchange to provide local entertainment at a reasonable cost or free of charge, helping residents to socialise in their town without travelling further afield. • Designate and protect sites within the Neighbourhood Plan as local green spaces, new play spaces (formal and informal) and green infrastructure networks, encouraging local residents into the fresh air, walking or cycling rather than using their cars for local journeys. In practice, the development of 90% of Neighbourhood Plans is led by town and parish councils working hand in hand with their communities. The Neighbourhood Planning process is far from perfect and very time consuming, but it offers the community the opportunity to show it means business on protecting and enhancing the environment for future generations. • Use the Neighbourhood Plan to require new homes to be energy efficient, nature friendly, and located close to public transport and amenities. Neighbourhood Plans identify sites for future housing and should push for these to be zero-carbon and nature friendly.
What does the Town Council plan to do?
The Town Council is aware that there are still measures to be introduced which include, but are not limited to, the following:
• Research funding possibilities with The Climate Action Fund, which is for groups that aim to reduce their carbon footprint sustainably and increase participation in community-led climate action. • Actively support small and large planning applications for new renewable energy in the area. Planning decisions will be made by the local planning authority, which needs to hear from those that support the applications. The UK needs to increase the amount of renewable energy it generates by around eight-fold. • Engage with the Local Plan and future developments regarding different sources of energy generation, i.e. solar panels.
• Introduce solar panels on council buildings where possible. • Promote the work carried out by the volunteer group ‘Blandford War on Waste’, as well as local shops and businesses that are taking steps to improve the environment, reducing their carbon footprint or supporting nature. • Work with other groups to create an impartial local guide that provides information on accredited local businesses and could include information on local accredited energy assessors and renewable energy installers for solar panels, batteries, EV charging points and heat pumps, eco-friendly retailers, green builders and landscape companies, etc. It can also encourage sustainable transport options. • Encourage young people to engage with activities which are already taking place. • Encourage walking by promoting the walking routes identified by the Information Centre. Employees and Councillors should also be encouraged to walk, cycle or use public transport or car-share where possible. • The Friends of the Earth recommend purchasing an electric vehicle. This will be reviewed when it is required as there appears to be much debate on this at the present time. • Encourage residents to increase biodiversity in their back gardens. • Bring together groups of people for bulk purchases. The costs of installing solar PV, or other renewable technologies such as heat pumps, should be much lower if done in bulk, street by street, or area by area. Local homeowners and businesses could be brought together to develop such a scheme – it’s a widely used model in the Netherlands and places such as Suffolk and Frome in the UK. Bulk purchases of energy audits or energy insulation is also possible. Transition Streets is an example of this approach1. • Promote a lift-sharing scheme. By convening local businesses and car-sharing schemes, such as the social enterprise Liftshare, it’s possible to help local people reduce the carbon pollution from car use, save money and foster new friendships. Lift-sharing may often be a solution for people when public transport, cycling or walking to work isn’t. Car-sharing schemes for non-commuting journeys should also be promoted2. • Decisions on infrastructure projects are largely made by local authorities, Local Economic Partnerships, or by national government. But too many of these decisions will increase carbon emissions and / or harm nature. Use your voice when possible to oppose high-carbon developments, promoting sustainable alternatives instead. Press local authorities and MPs to demand national changes to bus services regulations, so all areas can regulate buses as London does, and urban profit- making routes can cross-fund loss making rural routes. • Ensure any council buildings are as energy efficient as possible. Getting an energy audit is the first step. Loans for projects in England that have a payback of less than five years are available through Salix funding3. Projects with longer term paybacks should still be carried out. • Reduce pesticide use and other harmful activities. It’s possible to reduce activities that harm wildlife, from using peat-free compost to shunning pesticides and ensuring light pollution is controlled. Glastonbury Town Council has stopped using glyphosate weed killer and instead uses a hot foam system4. To encourage others, promote the actions taken, for example use signage on council-owned land where peat-free compost is used. Town Councils in Dorset are currently holding discussions about the use of glyphosate and the alternatives.
1 https://www.transitionstreets.org.uk. 2 There are a number of car-sharing schemes across the country, including national and local providers. Somerset County Council has a guide on setting up a community car-share scheme: http://www.travelsomerset.co.uk/wp-content/uploads/2018/05/Car-Scheme-ToolkitAll-You-Need-to-Know- DW-Edit-2.doc. 3 Webpage accessed 18 Sept 2019, https://www.salixfinance.co.uk/index.php/loans/parishcouncils. 4 The company WeedingTech has produced a case study: https://www.weedingtech.com/case_studies/glastonbury-town-council/.
• Produce green energy. Install renewable energy generation, like heat pumps and solar PV, at council buildings. Heat pumps benefit from a government grant5 that will partially cover the cost. Several energy companies provide a smart export tariff, which pays for any electricity generated that isn’t used by the building, including offering top prices if the solar PV is used in conjunction with a battery6. Funds can also be raised through Salix loans7 or through crowdfunding. Buildings using renewable energy should also be used as a showcase to help local people see these technologies first- hand, particular less familiar technologies such as heat pumps. An electronic display showing how much energy has been generated and how much money and CO2 emissions saved is one way of demonstrating the benefits. • Work with Dorset Waste Partnership to ensure appropriate bins are made available at events and find out how additional recycling bins can be returned to locations where they have been removed. • The Forestry Commission and others have suggested that even urban areas should aim for at least 20% tree cover8. Blandford Forum is fortunate with the large number of trees it has already. As referred to above, the Town Council will replace all felled trees and continue to introduce new trees, but residents and local landowners could be encouraged to take park in tree planting. The Tree Charter, developed by the Woodland Trust, provides excellent guidance on how to increase tree cover. The National Association of Local Councils website provides case studies where it has been used9. • Buying green electricity helps develop new renewable energy and ensures the council isn’t supporting dirty energy financially. Friends of the Earth has identified Ecotricity, Good Energy and Octopus as the greenest energy companies. The Town Council will consider this when the current contract is due for renewal. • Support the introduction of safe walking and cycle routes and, where necessary, work in partnership with the local authority to deliver them. • Encourage the Dorset Council to use differential car-parking charges to support low-carbon vehicles. • Ensure the climate change or nature implications of decisions are known before making them. It isn’t credible to accept the need for rapid action on climate change and nature and then make decisions without knowing whether they’ll be harmful or helpful. Requiring every decision to be well informed is common sense as well as good practice.
This Action Plan will be a flexible, working document that can be added to when required.
Created: 15th October 2019 Approved: 28th October 2019 Updated:
Sources: • Faversham Town Council Climate Change Action Plan • Friends of the Earth, October 2019, 20 actions parish and town councils can take on the climate and nature emergency – Friends of the Earth Demonstrate leadership through your own practical actions
5 Ofgem has guidance on the non-domestic Renewable Heat Incentive at https://www.ofgem.gov.uk/environmental-programmes/non-domestic-rhi. 6 For example, Octopus was the first to offer a tariff to pay for exported energy (which will be metered) https://octopus.energy/outgoing/. Other companies will follow suit. 7 See https://www.salixfinance.co.uk/loans/parish-councils 8 Urban Forestry and Woodland Advisory Committee Network, England’s Urban Forests: Using tree canopy cover data to secure the benefits of the urban forest: https://www.forestresearch.gov.uk/documents/2109/FR_FC_TreeCanopyData_leaflet.pdf. 9 NALC website, The Tree Charter, https://www.nalc.gov.uk/our-work/treecharter.
Agenda Item No. 15
To receive an update on Strategic Plan projects
Deadlined / Project Strategic Lead Scheduled / Completion Progress Update Notes/Comments Title Purpose/Requested By No. Plan Area Officer Linked or Target Date Status Budget Implications Prioritised CAPITAL PROJECTS Affecting capital reserves or representing physical outputs Currently awaiting the transfer of this service from NDDC, although the Town Council has been running the markets since 1st October 2016. Bridport TC received the transfer documents from WDDC so the solicitor has been asked how as NDDC The initial purpose was to advised it was not possible review the feasibility of taking to transfer a Charter back the markets from NDDC. Transfer date market. This is now within This has now been completed – October the Dorset Council and the challenge is now to Provision of 2016 caseload.
rejuvenate the outdoor market Facilities TC CP01 Outdoor Markets Ongoing In progress Additional member of in conjunction with the indoor & MM Rejuvenation staff recruited (end of market. Services and September 2016). Requested by Councillors, promotion – (then) NDDC, Town Team and ongoing The Market Manager has public due to current standard completed his Diploma in Market Administration. and appearance of the market. Thursday Markets are now running at higher occupancy and Saturday markets are improving in terms of occupancy. A Tennant Mix policy has been adopted and the market now has the Real Deal National Charter.
Deadlined / Project Strategic Lead Scheduled / Completion Progress Update Notes/Comments Title Purpose/Requested By No. Plan Area Officer Linked or Target Date Status Budget Implications Prioritised Town Hall façade works and clock restoration completed. Gates and railings now installed. Lanterns restored and returned on 28th March 2018. LBC submitted for architectural lighting, which has been approved (3/4/18) subject to conditions. Essential works to the To carry out a complete Town Hall roof took place refurbishment and Nov/Dec 2017. enhancement and equipping of Councillors appointed a the facility for use as a multi- Provision of new architect on 30th April TC Corn Exchange purpose venue. Facilities 2018 and the new brief CP02 OM Prioritised Ongoing Ongoing Regeneration & is currently being
Requested by Councillors and Services discussed. the public. Supported by shops A building survey has and businesses and (then) been completed. NDDC. Pre-App comments have been received from Conservation Officer and Historic England. New temporary kitchen installed (2019). High level cleaning carried out on 21st June 2019 and a planning application to remove and replace damaged glazing and bars was submitted but has since been withdrawn due to conflict with new plans.
Deadlined / Project Strategic Lead Scheduled / Completion Progress Update Notes/Comments Title Purpose/Requested By No. Plan Area Officer Linked or Target Date Status Budget Implications Prioritised Phase 1 – Completed – centrepiece unveiled April Cemetery 2017. Extension Phase 1 – To extend the Phase 2 – The scattering of cemetery. Required due to Phase 1 – ashes is now offered on cemetery capacity. Provision of burials existing grave spaces. Facilities TC expected to Investigations for CP03a Cemetery Extension Scheduled Completed Phase 2 – To consider other & OM take place in scattering of ashes in the uses for the extended space, Services 2016 extended space have not such as scattering of ashes/pet yet been investigated. Pet cemetery. Phase 2 – Cemetery project Dec 2017 abandoned due to lack of support/demand from members of the public.
Budget is committed. request by Listed at residents’ Initial work has been HE in August 2016. Numerous Provision of completed. site meetings have taken place. Facilities CP03b Cemetery Wall OM Scheduled Spring 2018 Completed All planned works are Agreed with Conservation & completed. Officer to phase the works, Services Staff will monitor wall taking priority sections first. closely. Venues Upgrade a. Completed (new floor /Renovation for Sports laid in April 2017). See Pavilions also CP16 (extension). b. Completed. Planning a. Woodhouse Gardens To budget and plan for the application approved redevelopment of the sports November 2015. b. Football Club at Park pavilions. Modifications made to Road Recreation Provision of planning application Ground Requested by Councillors, Facilities TC August 2016. Works CP04 Scheduled Dec 2017 In progress members of the public and & OM started 15th May 2017. sports clubs. Services The Town Council c. Cricket Club at Park approved expenditure Road Recreation for plastering and Ground Reserves allocated for painting. The Club has respective projects with secured funding to d. Bowls Club at Park additional funds from s106 install a covered Road Recreation contributions to assist the spectator area and path. Ground sports clubs. BFTC agreed The path and
Deadlined / Project Strategic Lead Scheduled / Completion Progress Update Notes/Comments Title Purpose/Requested By No. Plan Area Officer Linked or Target Date Status Budget Implications Prioritised £100,000 financial support, foundation for the stand e. Rugby Club at which has been reallocated to are completed. The Larksmead Recreation sports clubs due to negative stand and two new Ground response from landowner re benches were installed land north of the bypass, in September. despite the need for more c. A revised plan has been pitches established by NDDC’s drawn up and the club PPG17 assessment. is currently consulting with the Town Council and NDDC. Planning permission has been granted and funding is being sought.
d. Completed. e. Completed, relocation to Larksmead Recreation Ground and Pavilion.
Councillors approved storage use for equipment. To consider a future use for the Staff to action. This building now that the transfer Provision of building is also part of the from NDDC is complete. Facilities December cricket club project. CP05 Park Road Toilet Block Discussions have involved TC Scheduled In progress & 2017 No budget has been demolition of the block to Services identified for this building. make way for additional Evangelical Church parking spaces. painted outside of it in August 2017.
Deadlined / Project Strategic Lead Scheduled / Completion Progress Update Notes/Comments Title Purpose/Requested By No. Plan Area Officer Linked or Target Date Status Budget Implications Prioritised Liaise with police to To provide town centre CCTV consider Town Council coverage that links to the promotion for volunteers police station to prevent crime to monitor the system. and disorder (Natural Phase 1, 2 and 3 Environment and Communities completed.
Act 2006 s40) Phase 4 – working with requested by Police, Police. Draft sent for Councillors and public. consideration September Phase 1 – Phase 1 – Two cameras in the 2015, further work being Completed done following a meeting Market Place (introduced September 2007). in September 2016 and Phase 2 – September 2017. New Phase 2 – Mobile and fixed March 2014 Inspector in post and Provision of cameras located at Marsh & TC discussions are on-going. CP06 CCTV/ANPR Scheme Facilities & Prioritised Phase 3 In progress Ham car park (now ATC – Phase 5 – Installed in Larksmead) and Salisbury Services June 2016 March 2018 and extended Street. in March 2019. Phase 5 – The new CCTV system Phase 3 Bottom of Damory – Funding and cameras were installed Street approved in June 2018 and Nov 2017 Phase 4 – To introduce an subsequent updates to agreement with the Police WIFI bridges have been installed. Additional Phase 5 – To introduce 4 x cameras to be installed at ANPR cameras Marsh & Ham and Badger Cross. Phase 6 – Replace CCTV town CCTV budgets for centre system maintenance and accruals for replacement equipment are in place. Conservation & heritage Railings, painting/history protection exercise to preserve boards 2008 (updated Paused. important town monument to 2016). Maintenance works Provision of Pending mark where the entrance was to carried out 2011/2012. Facilities TC discussions CP07 Old Bath House the old church almshouses Prioritised Unknown Replacement plaques & PC with owners burnt down in the 1731 fire. installed June 2016. Services of The Old Requested by Councillors, The TC approved the sale Bank House. Museum and Civic Society due of the OBH on 30th to condition of the building. September 2019.
Deadlined / Project Strategic Lead Scheduled / Completion Progress Update Notes/Comments Title Purpose/Requested By No. Plan Area Officer Linked or Target Date Status Budget Implications Prioritised Works to remove vegetation were authorised and financed by BFTC. July 2015 TC meeting approved expenditure to To agree the long term future create public access (Phase of the arches and put to good 1). Works started end of use or remove. September 2015 and
Phase 1 completed March 2016, Requested by Councillors and – completed using budget line within the public. Reserves.
Phase 1 Phase 2 July 2016 TC meeting The Blandford Railway Arches – – completed BRAT to approved support for Trust (BRAT) was formed in Provision of 2016 progress Phase 2 2010 with the objective of Facilities TC BRAT’S CP08 Railway Arches Prioritised plans to raise (excludes financial producing a five year & OM Phase 2 funds to support). management plan for the Services – 2018/2019 remove soil preservation and enhancement Architect’s plans from top of supported by council on of this important and historic arches and 27th March 2017 and structure on Langton Meadows. enable public LEADER funding has It is working with BFTC to access. been secured by the BRAT secure their future as a last and the BFTC (meeting surviving feature of the with LEADER on Somerset & Dorset Railway in 13/7/18). Planning the town. permission approved. Works to the top of the arches are complete, the staircase and railings are now installed. Provision of Unknown Phase 2 has been TC Linked Badbury Heights To build a LEAP in the central Facilities transferred (January 2018), CP09a ATC to Completed Phase 2 Play Area green area of Phase 2. & (Phase 1 Play area has been OM PE02 – Services completed) installed and officially opened on 7th July. Provision of Linked Badbury Heights To take over maintenance of Facilities TC CP09b to Unknown Completed Grounds staff are now Phase 2 POS POS. & OM PE02 including this area in the Services maintenance schedule.
Deadlined / Project Strategic Lead Scheduled / Completion Progress Update Notes/Comments Title Purpose/Requested By No. Plan Area Officer Linked or Target Date Status Budget Implications Prioritised Provision of Linked Badbury Heights To maintain POS areas. Facilities TC CP09c to Unknown In progress Phase 3A POS S106 negotiated. & OM PE02 Services Further to TC decision to Provision of require all adoptions to be TC Linked Badbury Heights To build a LAP, LEAP and Facilities completed and evidenced, CP09d ATC to Unknown In progress Phase 3a Play Areas NEAP. & land transfer process has OM PE02 Services stalled pending developer completion of all Provision of necessary work. Linked Badbury Heights To take over maintenance of Facilities TC CP09e to Unknown In progress Phase 3b POS POS. & OM Officers will prioritise PE02 Services play areas once the land is transferred. Provision of TC Linked Badbury Heights Facilities CP09f To build a LAP. ATC to Unknown In progress Phase 3b Play Area & OM PE02 Services Provision of TC re-affirmed the desire TC Linked To take over maintenance of Facilities to take over the land CP10 Westbury Way ATC to Unknown In progress POS and two play areas. & subject to conditions OM PE02 Services (March 2019). Provision of Replacement works took To continue to replace existing Facilities TC place on some equipment CP11 Skate Park equipment in consultation with Ongoing Ongoing In progress & OM early 2017 and 2019 to users. Services further enhance the park. S106 application was successful and three quotes were sought with a Provision of Specification of Works Facilities TC CP12 Town Pump To restore the Town Pump Scheduled TBC In progress report. A contractor for the & ATC restoration was appointed Services at the TC meeting on 30th September. LBC to be sought. S106 application To create a promotional video Provision of successful for funding Promotional Video of the of Blandford for use on BFTC Facilities TC towards town centre CP13 Deadlined August 2018 Completed Town website, social media and by & PC elements. The videos have local businesses. Services been approved and published.
Deadlined / Project Strategic Lead Scheduled / Completion Progress Update Notes/Comments Title Purpose/Requested By No. Plan Area Officer Linked or Target Date Status Budget Implications Prioritised S106 application was successful and pole mount decorations were introduced in 2018. Eleven To continue to replace existing Provision of further column lights for equipment and introduce new Facilities ATC CP14 Christmas Lights Ongoing Ongoing In progress West Street and East Street products in response to public & OM have been purchased and demand. Services net lights for yew trees in church yard. Council to budget for cross-street lighting. Requested by Blandford Stage 1 Sensory plants funded Dementia Action Alliance. To Provision of (WHG) near from Summer/Winter create dementia / access Facilities PC completed. bedding budget. CP15 Sensory Planting Project Scheduled March 2018 friendly sensory areas within & ATC Stage 2 (The Two benches installed by Woodhouse Gardens and The Services Plocks) Parish Rooms wall. Plocks. completed. Capital funding approved by Council and grant approved by Awards for All. Works started in May Extension to improve disabled Provision of for a 14-week period and TC Extension to Woodhouse access, provide disabled unisex Facilities September were completed in CP16 OM Scheduled Completed Gardens Pavilion toilets, larger kitchen and & 2019 September. The pavilion is PC lockable storage. Services in operation again. Quotations will be sought for the existing roof to be replaced.
PEOPLE Affecting staff, councillor and management procedures Officers approached Kingston Maurward To offer an Apprenticeship College and discussed To investigate the Scheme for horticultural, trees An possibilities with other introduction of an TC PE01 and timber, customer service Excellent Scheduled None In progress organisations to recruit apprenticeship scheme at OM and business administration Employer staff via an apprenticeship the Town Council students to work at BFTC. scheme, currently to no avail however attempts will continue as and when
Deadlined / Project Strategic Lead Scheduled / Completion Progress Update Notes/Comments Title Purpose/Requested By No. Plan Area Officer Linked or Target Date Status Budget Implications Prioritised required. BFTC participated in work experience week with The Blandford School in June and September 2019. Completed in relation to amenity areas taken over from NDDC. Staffing review due to Will be subject to future forthcoming land transfers As a result of forthcoming land Ongoing review once Westbury and external projects transfers and once the effect of (annual Way and Badbury Heights An Linked the projects in the Strategic TC reports to developments are PE02 Updated to include the Excellent to None Plan is known, review staffing OM F&S transferred from the Local Government Review Employer CP09 CP10 arrangements for – Committee in developer to the Town (LGR) 2018/19 subject to appropriateness. September) Council. Council has any offers/requests from approved recruitment of an Dorset Council. additional groundsman once the land is transferred. PROCESSES Affecting working practices and processes In progress Review/update standing Professional To ensure accuracy and reflect December (this is also PR01 orders and financial & TC Deadlined Updated May 2019. current working arrangements. 2016 an annual regulations Proficient process) To transfer the existing website Councillors agreed to To redesign and develop to an improved software Professional create a new website TC PR02 s website package and redesign the Town & Deadlined March 2013 Completed designed by a local the Town Council’ ATC and Facebook page Council’s website to improve Proficient resident. The new design appearance and use. went live in October 2017.
Deadlined / Project Strategic Lead Scheduled / Completion Progress Update Notes/Comments Title Purpose/Requested By No. Plan Area Officer Linked or Target Date Status Budget Implications Prioritised Quality Council Status achieved in January 2008 and reaccredited in 2012. To continue to work towards Change introduced to achieving the LCAS awards to system (now Local Professional Local Council Award demonstrate that BFTC is an TC December Council Award Scheme). PR03 & Deadlined Completed Scheme active, effective and efficient ATC 2016 Application completed and Proficient Council serving its local submitted 13th October community. 2015. Quality Status awarded March 2016. Quality Gold status awarded March 2017. Reg 14 and 16 consultations have been completed. The examination is To work with surrounding expected to take place in Professional parishes of Bryanston and TC early summer 2019. PR04 Neighbourhood Plan & Scheduled Spring 2017 In progress Blandford St Mary to develop a PC An examiner has been Proficient Neighbourhood Plan. appointed and is scrutinizing the plan currently. A hearing will be held on 12th November 2019. This document has been drafted by the OM and To work together with requires substantial input residents, businesses, Professional TC and commitment from the community partnerships and PR05 Community Resilience Plan & ATC Scheduled Unknown In progress community before it can local organisations to develop a Proficient OM be considered and adopted. Community Resilience Plan for Workloads at present Blandford Forum. mean that this has not been progressed.
Green Flag Awards for To research what opportunities Professional
PR06 open spaces, cemetery, are available for the Town & TC Scheduled Unknown To be started Research to be started. parks and gardens Council venues Proficient
Deadlined / Project Strategic Lead Scheduled / Completion Progress Update Notes/Comments Title Purpose/Requested By No. Plan Area Officer Linked or Target Date Status Budget Implications Prioritised Influences Cross-cutting theme To continue to pursue an extension of the s Provision of town’ Town Council to consider boundary to reflect the usage of Facilities IN01 Boundary Review TC Prioritised Unknown To be started progressing at the the tow & n’s facilities and appropriate time. services. Requested by Services Councillors. To review the feasibility of Provision of taking over the running of the Scheduled Facilities To be re-evaluated due to IN02 Dorset Council Car Parks car parks from the Dorset TC Linked to Unknown On hold – & change to Dorset Council. Council. Requested by PEO2 Services Councillors. To date, the Town Council has taken on the public conveniences, amenity Devolution – To continue to areas and outdoor markets. consider the transfer of Financial pressures on the local Provision of Prioritised In addition, it provides responsibility for services authority, in conjunction with Facilities And linked to financial support to the IN03 TC Ongoing Ongoing and facilities from local the Working Together & PE02 and Leisure Centre and Youth authorities that will benefit document. Services INO2 Centre. Highways is in the the residents and the town process of withdrawing services. See IN02 above. To be re-evaluated due to change to DC. A dedicated webpage has been set up with a public consultation carried out in Requested by Councillors. 2017/18. The final review Although the Town Council pack was sent to DCC and does not have any car parks it Provision of NDDC for review in has to run the administration Facilities 2019/ March 2018. DC has IN04 Parking Review ATC Deadlined In progress and initial consultations for this & 2020 received the findings from parking review of Blandford Services the external company Forum and the Assistant Town commissioned for this Clerk is facilitating the project. review and DC Councillors and Officers will provide findings to TC.
Agenda Item No. 16.5.1
VE Day Planning Group – To consider various requests
Since the last Town Council meeting, the following actions have been carried out:
- The draft plan for the weekend has been updated and is attached at Appendix A. - The next meeting has been arranged for 18th November at 12pm. - A letter has been sent to all licensed premises with the national guidance, encouraging their involvement for the Nation’s Toast on Friday 8th May 2020. - A letter has been sent to invite the twin towns to join in this joyous occasion. - The weekend of events has been publicised on Facebook with Facebook Events being created for those the Town Council is organising. - Forum Drama has been unable to provide their financial request to date but have provided their requirements for the production (attached at Appendix B). This was deferred from the last meeting and a decision is required from Councillors on the free hire for the production, as part of the VE 75 celebrations, and cancellation of regular hirers to accommodate the production. - A shop window competition poster (Appendix C) has been created encouraging shops and businesses to decorate their premises for the occasion. Councillors need to decide if they would like the same monetary prizes as for the Christmas Window competition (1st Prize £150.00, 2nd Prize £100.00, 3rd Prize £50.00, Charity/not for profit organisation £50.00 (to the charity)). It is suggested that the judges are the Chairman of Council, the Chairman of the Town & General Purposes Committee, the editor of the Forum Focus, the Mayor’s Scout and Guide and a representative from the RBL. Councillors should also consider when and where the prizes will be presented to the winners.
Recommendation
It is recommended that Councillors:
- Approve any expenditure requests to date and allocate a budget - Consider the dates requested by Forum Drama and free hire - Decide on the value of the prizes, agree on the judges as per the above recommendation, and the prize giving for the window competition.
Future requests to be considered: - Commission two commemorative/celebratory VE Day 75 benches for Woodhouse Gardens and approve associated expenditure - Request groups involved to register their events at www.veday75.org
Linda Scott-Giles Town Clerk 17th October 2019
Appendix A
TIME ACTIVITY LOCATION LEAD
Friday 1st May – Saturday 2nd May Commemoration 10am 4pm VE / VJ Exhibition Corn Exchange – Group Thursday 7th May Forum Drama Theatrical 7:30pm Corn Exchange Forum Drama Performance Friday 8th May Market Place Georgian Fayre VE Day Celebrations 10am 6:55pm Corn Exchange Committee – (music stage, stalls, rides) (wet weather plan/base) Members 11am – 8pm Live music in the grounds The Crown Hotel The Crown Hotel
Piper to open VE Day 75 Churchyard or Market 3:00pm with Battle’s O’er, Town Council Churchill’s Speech, Mayor’s Place (stage?) Address and Nation’s Toast 6:55pm Cry for Peace (Town Crier) Market Place Town Council Tower Captain and Church Bells Ringing Out for 7:00pm Church Bell ringers Peace (via BFPC) 7:00pm onwards Parties and Celebration Throughout the town All! Saturday 9th May Matt Slater Morning Veteran’s Breakfast & Bugler Corn Exchange 10am-11:30am SSAFA (TBC)
Vintage Market/Street Party Sealy Suite & Gardens Daytime with music, dancing, games, The Crown Hotel The Crown Hotel outside bars and food tents Town Council Band 7:00pm Ambassador’s Big Corn Exchange Concert Ambassador’s Big Band Sunday 10th May Church Service with The Right Reverend Karen Gorham, Bishop of Blandford Forum 10:30am Sherborne and The Parish Church Parish Church Reverend Canon Jonathan Triffitt Stour Valley Band Royal British Daytime Cream Teas & Talk The Legion Legion
Appendix B
Peace in our Time – Draft Schedule(s)
EVENT COMMENTS Thursday 30 Friday 01 May EXHIBITION Saturday 02 SET UP IN MORNING / Sunday 03 TECHNICAL IN EVENING Monday 04 Town Council Meetings Tuesday 05 DRESS REHEARSAL – EVENING Slimming World (am and 7.30pm) Wednesday 06 PERFORMANCE – EVENING Slimming World (am and 7pm) Thursday 07 PERFORMANCE – EVENING Market (till 3pm) and Martial Arts (6pm) VE DAY Saturday 09 Ambassador Big Band – FLOOR Sunday 10 PERFORMANCE – MATINEE ??? Monday 11
Appendix C
Agenda Item No. 17
To consider responding to the consultation paper that sets out the government’s intended approach for the 2020 to 2021 local government finance settlement with a deadline of 31st October 2019
If you are responding to this consultation by email or in writing, please reply using this questionnaire pro-forma, which should be read alongside the consultation document. There are 9 questions in this survey. You do not have to answer every question should you not wish to.
Please email responses to: [email protected]
Full Name* LINDA SCOTT-GILES, TOWN CLERK Organisation* BLANDFORD FORUM TOWN COUNCIL Address* CHURCH LANE Address 2 BLANDFORD FORUM Town/City* DORSET Postcode* DT11 7AD Country UK Email address* [email protected] Phone Number 01258 454500
Are the views Expressed on this form an official response from a: Parish or Town Council X
Question 1 Do you agree with the Government’s proposed methodology for the distribution of Revenue Support Grant in 2020-21? No comment
Question 2 Should central government eliminate negative RSG in full through forgone business rates receipts? No comment
Question 3 Do you think that there should be a separate council tax referendum principle of 2% or £5, whichever is greater, for shire district councils in 2020-21? No comment
Question 4 Do you have views on the proposed package of council tax referendum principles for 2020-21? Yes Additional comments: The Town Council appreciates the consideration given to town and parish councils, and the diverse work they carry out. The Government has clearly taken the time to review increases over the last three financial years and has seen that our sector is showing restraint. If referendum principles applied to town and parish councils, who have taken on assets/responsibilities from the principal authorities, services would be lost and this would have a negative impact on residents.
Question 5 Do you agree with the Government’s proposals for social care funding in 2020-21? No comment
Question 6 Do you agree with the Government’s proposals for iBCF in 2020-21? No comment
Question 7 Do you agree that there should be a new round of 2020-21 New Homes Bonus allocations for 2020-21, or would you prefer to see this funding allocated for a different purpose, and if so how should the funding be allocated? No comment
Question 8 Do you agree with the Government’s proposed approach to paying £81 million Rural Services Delivery Grant in 2020-21 to the upper quartile of local authorities, based on the super-sparsity indicator? No comment
Question 9 Do you have any comments on the impact of the proposals for the 2020-21 settlement outlined in this consultation document on persons who share a protected characteristic? Please provide evidence to support your comments. No comment