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Monday 28Th October 2019 at 7.00 Pm to Consider the Following Items

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Monday 28Th October 2019 at 7.00 Pm to Consider the Following Items BLANDFORD FORUM TOWN COUNCIL To: All Town Councillors Dorset Council Councillors Members of the Public & Press Dear Member TOWN COUNCIL MEETING You are summoned to attend a meeting of the Town Council which will be held in the Corn Exchange, Market Place, Blandford Forum on Monday 28th October 2019 at 7.00 pm to consider the following items. Linda Scott-Giles Town Clerk 18th October 2019 A G E N D A Prior to consideration of the following Agenda, there will be a democratic quarter of an hour, which may be extended at the discretion of the Committee, during which time members of the public may speak. During the course of the meeting, members of the public and our elected representatives from the Dorset Council may indicate they wish to speak, and, at the discretion of the Chairman, and with the approval of the Members, they may be allowed to do so on points of information only. The Committee may on occasion invite members of the public to comment on specific issues where points of information or their particular knowledge on a subject might prove of benefit to the Committee. Members are reminded that the Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (race, gender, sexual orientation, marital status, religion, belief or disability), Crime & Disorder, Health and Safety and Human Rights. Disabled access is available. 1. Public Session 1.1 Libby Lloyd, Youth Support Worker TREADS 2. Report from Dorset Council Councillors 3. Apologies 4. To receive any Declarations of Interest and Requests for Dispensations 5. Minutes of the Town Council Meeting held on 30th September 2019 6. Town Clerk's Report & Correspondence 7. Civic Report 8. Recommendations and Receipt of Minutes None 9. To receive the approved External Auditor’s Report for 2018/19 and to note the recommendations (paper attached) 10. To consider resolutions from DAPTC for the Annual General Meeting (paper attached) 11. To receive an update report on the Railway Arches (paper attached) 12. To consider nominating properties for inclusion on the Community Right to Bid register (paper attached) 13. To adopt an Accessibility Statement for the website (paper attached) 14. To consider adopting a Climate & Biodiversity action plan and approve inclusion of non-Councillors to the working group (paper attached) 15. To receive an update on Strategic Plan projects (paper attached) 16. To receive an update and consider any requests from the: 16.1 Neighbourhood Plan Working Group – Blandford + 16.2 BFTC Commemoration Group 16.3 Corn Exchange 16.3.1 To consider the stage plans and the recommendations from the working group (paper to follow the working group meetings scheduled for 21st and 23rd October 2019) 16.4 Public Art Plan working group 16.4.1 To note the requested amendments (distributed to Councillors 14th October 2019) 16.5 VE75 Planning Group 16.5.1 To consider various requests (paper attached) 16.6 Dorset Council Grant to support the Market Area Enhancement Project (paper to follow working group meeting scheduled for 22nd October 2019) 17. To consider responding to the consultation paper that sets out the government’s intended approach for the 2020 to 2021 local government finance settlement with a deadline of 31st October 2019 - https://www.gov.uk/government/consultations/local-government-finance-settlement-2020-to-2021- technical-consultation (paper attached with draft response) 18. Reports from Community and Local Organisations (Councillors are requested to advise the Chairman of Council or the Town Clerk if they wish to make a report under this heading) 18.1 BSSF governors meeting held 9th October 2019, minutes provided by Cllr Carter (distributed by email on 14th October 2019) A Barnes for a Recreation Trust meeting will follow this Town Council meeting DATES OF FUTURE MEETINGS 4th November Planning Meeting 11th November Recreation & Amenities Meeting 18th November Town & General Purposes Committee Meeting 25th November Town Council Minutes of the Town Council and Committee meetings are available from Blandford Library, the Town Clerk’s Office and at www.blandfordforum-tc.gov.uk Twinned with Preetz, Germany Twinned with Mortain, France Town Clerk’s Office Tel: 01258 454500 • Fax: 01258 454432 Church Lane, Blandford Forum Email: [email protected] Dorset DT11 7AD www.blandfordforum-tc.gov.uk Agenda Item No. 9 To receive the approved External Auditor’s Report for 2018/19 and to note the recommendations Agenda Item No. 10 To consider resolutions from DAPTC for the Annual General Meeting Motion 1 (from Sherborne Town Council) Sherborne Town Council propose that DAPTC lobby the Government to provide financial support for renewable energy and energy conservation projects that have environmental benefits, so all natural and built environments and all new buildings in Dorset be sustainably carbon neutral by 2025. A. The reasons why the Parish or Town Council is submitting the proposal. We know that our natural and built surroundings are critically threatened and we believe that urgent action must be taken for a safe and sustainable environment; projects and undertakings which renew, and conserve energy will help to expedite this. This is why we make this proposal. B. How the issue is affecting local councils in their area (with case study evidence). While some areas of Dorset are deteriorating some, like the Piddle Valley, have confronted problems and have, for example, been renewably generating energy and exporting it, for 6 years. We expect Sherborne Town Council to be able to take positive action. Motion 2 (from Langton Matravers Parish Council) Langton Matravers Parish Council proposes: - a) that DAPTC urge NALC to lobby the Government to make Town and Parish Councils (T&PCs) statutory consultees for all planning applications within their council areas thereby ensuring T&PCs’ comments are given greater weight. b) that DAPTC lobby Dorset Council to ensure that T&PCs are given 28 days to respond to planning applications A. The reasons why the Parish or Town Council is submitting the proposal. a) Langton Matravers Parish Council are aware that they are not statutory consultees for most Planning Applications. They feel that T&PCs know their own areas best, and that legal standing might give their comments on Planning Applications more weight and respect. At present the considered opinion of a Parish Council, arrived at after discussion by a legally-constituted body, has no more weight than that of an individual. b) Langton Matravers Parish Council have in the past had a 28 day time-limit to respond to applications, which usually can be achieved within the pattern of monthly meetings. However, Dorset Council’s change to 21-day response times for Councils means that in order to allow for a proper public access and representations at planning meeting, a separate meeting, with agenda, Clerk and minutes must be arranged. This is expensive and time-consuming for Councillors and Council. B. How the issue is affecting local councils in their area (with case study evidence). a) On many occasions either the Planning Officers, the District Council or the Inspector have ignored issues raised by the Parish Council (e.g. Highways, Parking, over-development) leading to development which has adverse effects on the local community and environment. This leads to a feeling amongst Councillors that time spent on training, discussion with local residents and neighbours and careful consideration of the material issues to come to a balanced decision is wasted, and the interests of local democracy are not being served. An example is Application 6/2017/0542 (Mr and Mrs Smith, Land adjacent Meadowcroft, Durnford Drove, Erect two dwellings on a vacant plot and alter access); LMPC objected on the grounds of i) overdevelopment of the site, ii) that the development is unsustainable within the context of the village (NPPF p.2) and iii) the development will have an unacceptable impact on the highway. Purbeck District Council upheld these objections, but they were overturned by the Inspector on appeal, leading to the problems outlined. b) As a result of the new time limit, some applications have been missed and not discussed before the deadline. This creates another form of democratic deficit. Motion 3 (from Chideock Parish Council) Chideock Parish Council proposes that DAPTC, through NALC, lobbies central government and Local Authorities to ensure the provision of an effective and economic transport system as an essential component of supporting the economy and the wellbeing of all family members regardless of age, gender or disability. A. The reasons why the Parish or Town Council is submitting the proposal. The lack of a viable, green and economical public transport system in rural areas impacts directly upon individuals and their families, who require access to hospitals, care, further education, employment etc etc. B. How the issue is affecting local councils in their area (with case study evidence). Lack of buses impacts education, jobs, social opportunities, leisure, recreation, health (hospital. doctor and dentist appointments) – the list is endless. Not everyone has a car, not everyone can afford a car, not everyone wants a car. However, the presumption appears to be that everyone has their own transport. Motion 4 (from Hazelbury Bryan Parish Council) Hazelbury Bryan Parish Council proposes that NALC vigorously lobby central government to amend paragraph 14(a) of the National Planning Policy Framework (Feb 2019) to allow Neighbourhood Plans to be considered valid with full planning weight for a 5-year period rather than the current 2-year period A. The reasons why the Parish or Town Council is submitting the proposal. Hazelbury Bryan Parish Council created a Neighbourhood Plan Committee, largely comprising volunteers from the community who were not already parish councillors, back in 2016.
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