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Mongolia EITI Activities Report June 2013- June 2014

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Mongolia EITI Activities Report June 2013- June 2014 Mongolia EITI Activities report June 2013- June 2014 Mongolia EITI National Council, Working group and Secretariat 1 Content One. A summary of implemented policy, activities and results between second half 2013- first half of 2014; Two. Assessment of progress with meeting of EITI requirements, and progress; Three. Overview of activities implemented by Mongolia EITI National Council and Working group in accordance with recommendations given by Validation and Reconciliation Reports; Four. Status of implementation of Work plan including the impact and outcome of implemented objectives; Five. Narrative accounts of efforts to strengthen EITI implementation including any actions to extend the detail and scope of EITI reporting or to increase engagement with stakeholders; Six. Date of approval of this report; 2 One. A summary of implemented policy, activities and results between second half 2013- first half of 2014; 1.1.Summary of meetings of Mongolia EITI National Council and Working group National Council The National Council met on December 23, 2013, on which Mr. N.Altankhuyag, Prime Minister of Mongolia attended and made an extensive speech.1 Mr. N.Altankhuyag, Prime Minister of Mongolia asked the National Council to work actively, asked stakeholders to cooperate actively for transparency and require strongly companies, which have not reported for EITI. The decisions of meeting as follows: 1. The meeting supported and endorsed Mongolia EITI Reconciliation Report for 2012 made by the consortium of UK based Moore Stephens and Mongolian Dalaivan audit company. 2. The meeting decided that the report be placed at web site of Mongolia EITI Secretariat, Ministry of Finance, Ministry of Mines, Mongolian National Mining association, Open society forum and should have a shorter version for public disclosure. 3. The meeting agreed to deliver this report along with progress of Mongolia EITI 2013 work plan, and proposed 2014 Work plan to EITI Board not later than December 31, 2013 and assigned Secretariat to do so. 4. The press office of Cabinet Secretariat is instructed to cooperate with EITI Secretariat on dissemination of Mongolia EITI Reconciliation report 2012. 5. It is recommended that those Government entities and companies which have discrepancies as result of 2012 Reconciliation Report, should give explanation publicly not later than January 31, 2014. 6. It was decided to review before January 31, 2014 the scoping of Reconciliation report and make relevant decisions in this regard before EITI law is passed. 7. The Working group should report to Prime Minister on turnout of members of National Council to this meeting. 8. The consortium is recommended to include local payments and revenues to Mongolia EITI 2012 Reconciliation report in comprehensive manner. 9. The Ministry of Environment and Green development is assigned to make an introduction of received deposits of environmental rehabilitation in 2012 and report to the National Council.. 10. The meeting assessed implementation of Mongolia EITI 2013 Work plan as sufficient. 11. The Ministry of Mining is assigned to finish drafting of EITI law and submit to State Great hural (Parliament) within 1st quarter of 2014. 12. The Working group is assigned to complete production of electronic reporting and test it in the 2nd quarter of 2014, and report to the National Council. 13. The Secretariat is required to establish EITI information cabinets in selected aimags and report in the 3rd quarter of 2014. 14. The Secretariat is required to organize a press conference on Mongolia EITI 2013 activities and progress before January 15th, 2014. 15. The Mongolia EITI Work plan for 2014 is endorsed with comments and recommendations given by the Members of National Council.2. 1 The brief content of speech is attached. 3 16. The Working group is assigned with task to carry out monitoring over progress of the Work plan quarterly. 17. The Procedure on local EITI structure, organization and working guide of sub- council is endorsed as the recommendations including comments and proposals of Members of National Council. 18. The Secretariat is assigned to deliver recommendations of procedure on local EITI structure, organization and working guide of sub council to aimag, capital city, soum and district not later than January 15th 2014.. Working group Mongolia EITI Tripartite working group met once in October, twice in December 2013, and once in March 2014. The decisions of each meeting as follows: October 23, 2013 The agenda of meeting was as following, but because of low turnout only the first topic was introduced and no decision is taken. 1. A progress report of Mongolia EITI Reconciliation report 2012 by representatives of consortium of UK Moore Stephens and Mongolian Dalaivan audit Mr. Radihoule and Ts.Jigden. 2. A progress of implementation of Mongolia EITI Work plan for 2013 3. A draft of Mongolia EITI Work plan for 2014 4. A draft of procedure and guidelines of activities of aimag EITI sub council, and proposal to establish cabinets 5. Introduction of training program to members of Working group and take comments and proposals from them. December 3, 2013 The decisions of meeting as follows: 1. After introduction and discussions of draft report of Mongolia EITI Reconciliation for 2012, it was recommended to the consortium to include some comments and proposals of the Members, update reconciliation work, check data, wording, context, and complete the work within the contracted timelines, prepare final version of the report and submission to National Council meeting. 2. It is recommended to complete the Mongolia EITI Reconciliation report 2012 before a meeting of National Council and agree with the Secretariat, and allow to transfer 80% of total payment to audit consortium. 3. It is recommended to complete below mentioned tasks specified in attachments to the Contract by December 15th, 2013: a. Separate sheet on study work on donations specifying each of them.хандив тусламжийн; b. Separate sheet on disaggregation of payments and revenues per aimag and Government institute; c. Propose suggestions of possible settlements of discrepancies related to company and Government institutes; 2 The Mongolia EITI 2014 Work plan is attached. 4 4. Check general information on minerals production and deposits, licenses with relevant authorities and finalize the report, and prepare for publication. 5. It is recommended to members of Working group and representatives of members to report to higher managers and directors about findings of Mongolia EITI 2012 Reconciliation made by auditor consortium, and their recommendations, and request their formal approval, then submit their approval to constituency chief, and constituency chiefs are requested to submit final approval to the Secretariat not later than December 6th, 2014. 6. It is recommended to members of Working group to include proposals to annual work plan of organizations and companies where related or relevant, which revealed faced complications, identified violations, failures and lessons during reconciling Mongolia EITI 2012 Report, which outlined them on disaggregated principle. 7. The Secretariat is assigned to report on implementation of 2013 Work plan to National Council and include findings of Members of Working group to the report. 8. The Secretariat is assigned to report on draft 2014 Work plan to National Council and include findings of Members of Working group to the report and edit it. 9. It is agreed to carry out a study work on overlapping of recommendations outlined from every year EITI Reconciliation report produced by auditor consortium, to list acceptable recommendations by each Constituency and include into the Work plan for 2014, for which chiefs of Constituency will work out it and submit to the Secretariat not later than December 10th,. December 13, 2013 The decisions of meeting as follows: 1. It is agreed comments and recommendations of the members of Working group on local council procedure will be given before 15.00 pm, December 17th, and be processed and integrated by Ms.Bayarsaikhan, coordinator CSO coalition, Ms. Delgermaa, communication manager of the Secretariat, and be submitted to National Council meeting. 2. It is agreed to postpone a topic about study work on implementation of recommendations from Reconciliation reports as CSO has not completed yet the work, and be submitted back to Working group whenever possible. 3. As a topic is postponed, whenever it is discussed by the Working group then it will be submitted to the National Councl. 4. It was approved and includes comments and proposals of members of the Working group. March 11, 2014 The decisions of meeting as follows: 1. All stakeholders accepted the Mongolia EITI Communication strategy and plan of actions and agreed to implement all together. 2. All stakeholders received information on progress about companies reporting and Government reporting for 2013 and information will be published in daily newspapers and website. 3. It is agreed to re-edit including comments and suggestions of members of Working group. 4. It is agreed to name beneficial ownership as specified in Mongolian law on securities. 5 5. It is agreed to divide awarding as follows: 300.000 MNT to Government institutions, 700.000 MNT to Civil Society organizations, and 316.300 MNT to Mongolia EITI Secretariat.. 1.2. Brief about Mongolia EITI Reconciliation Report 2012 The consortium of UK based Moore Stephens and Mongolian company Dalaivan audit was selected as the reconciler for Mongolia EITI Reconciliation
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