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Coleman County Electric Cooperative, Inc. Accountant Position Description

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Coleman County Electric Cooperative, Inc. Accountant Position Description Coleman County Electric Cooperative, Inc. Accountant Position Description GENERAL DESCRIPTION: Responsible for applying accounting principles and procedures to analyze financial information, as well as preparing accurate and timely financial reports and statements to ensure proper accounting control procedures. Also responsible for efficient maintenance and processing of accounts payable transactions. At times it is necessary for this position to work after hours in case of deadlines or emergencies. Prepare accurate journal entries and maintain the business balance sheet and ledger. Perform monthly and annual close processing and account analysis in several applications. Pay all bills in a timely manner and provide accurate financial information to management. REPORTS TO: Office Manager ENVIRONMENT: Not considered a hazardous job; usually works in a comfortable environment. EXTERNAL CONTACTS: General public, Cooperative members, Golden Spread G&T, attorneys, auditors, bankers, other Cooperative and utility employees, software support. INTERNAL CONTACTS: CEO/General Manager, Staff and employees. DUTIES AND TASKS OF THE JOB: Responsible for the Calendar/Physical General Ledger applications and the balancing thereof. Enter all regular and recurring journal entries monthly. Perform necessary procedures to balance the General Ledger with Work Orders (Overhead, Aid of Construction), Consumer Accounting, Accounts Payable, Fixed Assets, Payroll, Human Resources, Transportation, Miscellaneous Accounts Receivable and Inventory (Material, Special Equipment) applications monthly. Balance all required general ledger accounts monthly. Responsible for certificates, wires and checks received that are not payments for electrical service, aid in construction or material. Retains necessary reports for annual audit. Responsible for Accounts Payable and the balancing thereof. Enter all invoices and check for discrepancies before issuing checks. Must be sure checks are mailed out and ACH payments are sent in a timely manner. Responsible for all typed checks, wire transfers for bill payment and checks that may need to be voided. Monitors and balances petty cash. Balances American Express account on a regular basis. Maintain all pre-paid accounts/invoices and property taxes. Prepares and mails 1099’s annually. Update and balance Depreciation (Fixed Assets) to corresponding general ledger accounts monthly. Keep records of corresponding information and report to auditors monthly. Update and balance Transportation application to corresponding general ledger accounts monthly. Keep records of corresponding information so they are available at audit time and for year end reports. Keep Vendor files maintained and up to date and provide necessary tax exempt forms when needed. Prepare and gather information for several monthly and annual reports, including but not limited to: Form 07, State Tax Report, Department of Energy, 990T, Rash and Associates (advalorem tax), Rendition Report, CFC Borrowers Certification, Assessment Report, all Unclaimed Property reporting, Rash & Associate (Direct Delivery Point of Use) and Patronage Capital Allocation for Distribution and G&T. Prepare for annual financial audit. Make sure all records are available that are necessary for a successful audit. Prepare the financial pages off the General Ledger for the Form 7 to be used for the Work Plan and Budget. Enters the Budget into the Daffron software annually. Required to abide by the Board & Management Guides and Policy and all other rules that management has advised us to adhere to. Also, follow office and safety procedures daily. Fill in for other employees when they are at lunch, sick, on vacation or at meetings required by the Cooperative. This may include, but not limited to: answering the phone, waiting on customers, taking payments, keying batch payments, opening mail, doing the daily close. Required to be present and work at Cooperative’s annual meeting. Also, may need to help with setting up for the meeting and preparing gifts to be given away at the meeting. Attend conferences and training that will improve job related skills. Responsible for keeping TEC updated with new information for the Texas Coop Power magazine on a monthly basis. Also responsible for writing articles for the magazine, newspaper or any other organization that is to be informed. Perform duties as directed by the CEO/General Manager and Office Manager for other personnel or supervisors. PHYSICAL DEMANDS: Sedentary work requiring sitting at a desk most of the time to operate a computer, calculator or standing to operate a copy machine, fax or scan; requires repetitive motions with hands and fingers, good vision and hearing; ability to speak to employees and the public; must be able to read, write and perform mathematical calculations; occasionally may have to lift up to 50 pounds; present information to others and work under stress. EDUCATION AND EXPERIENCE REQUIREMENTS: High School diploma or equivalent, basic math skills, excellent computer skills proficient with MS Office, Word, and Excel, other software as needed and legible handwriting. A minimum of two years of job related experience in accounts payable and/or general accounting is preferred. A minimum of 2 years college education in Accounting or Business Administration is preferred with a preference given to applicants with a College Degree in Accounting or Business Administration. This job requires excellent organization, written and verbal communication skills. .
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