Office of the Managing Director (West Zone) M
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OFFICE OF THE MANAGING DIRECTOR (WEST ZONE) M. P. Paschim Kshetra Vidyut Vitaran Co. Ltd., G.P.H. Compound, Pologround, Indore Tender Specification No. MD/WZ/06/PUR/TS-1452 (Online No. 2020_MPPKV_106755_1 to 29) Online due date for opening on:- 26.09.2020 AT 15:00 Hrs Outsourcing of Internal Audit related to LT Revenue Audit of Distribution Centres/Zones offices under different Circles of MPPKVVCL, Indore for the FY 2020-21 (to be conducted on Half Yearly basis separately for each Half Year) Issued by: The Chief Engineer (Purchase) O/o MD (West Zone), M. P. Paschim Kshetra Vidyut Vitaran Co. Ltd, G.P.H. Compound, Pologround, Indore (MP) Phone No: - 0731-2426144/111, 2426204/203, Fax No: - 0731-2423300. Website: - http://www.mptenders.gov.in & www.mpwz.co.in Email: - [email protected] CIN No-U40109MP2002SGC015121 T.S. No. MD/WZ/06/PUR/TS-1452 due on 26.09.2020 Outsourcing of Internal Audit related to LT Revenue Audit of Distribution Centres/Zones offices under different Circles of MPPKVVCL, Indore for the FY 2020-21 (to be conducted on Half Yearly basis separately for each Half Year) Page 1 of 132 T.S. No. MD/WZ/06/PUR/1452 due on 26.09.2020 Outsourcing of Internal Audit related to LT Revenue Audit of Distribution Centres/Zones offices under different Circles of MPPKVVCL, Indore for the FY 2020-21 (to be conducted on Half Yearly basis separately for each Half Year ) CONTENTS Sr. Section Schedule Particular Page no. No. 1 Section –I (A) Key Dates & Basic Tender Information 3-4 2 Section –I (B) Notice Inviting Tender 5-6 3 Section –I (C) Tender Form 7 4 Section –I (D) Guidelines & Instructions to Bidders 8-10 5 Section –I (E) Qualifying Criterion 11-12 6 Section –II General Instructions to Bidders 13-24 7 Section –III General Terms & Conditions of Contract 25-32 8 Section –IV Specification and Scope of Works 33-74 9 Schedule-I Price & Quantity ( 01-29 nos. Groups) 75-103 10 Schedule-II (A) General Information 104 11 Schedule-II (B) Commercial Information 105 12 Schedule-III (A) Schedule of Commercial Deviation 106 13 Schedule-III (B) Schedule of Technical Deviation 107 14 Schedule-IV Schedule of Financial Information 108 15 Schedule-V Declaration of Relationship Format 109 Section –V 16 Schedule-VI Declaration /Undertaking (Firm/Partner is 110 not Debarred/Blacklisted) 17 Schedule-VII Group for Allotment 111 18 Schedule-VIII Technical Evaluation & Financial Evaluation 112-113 Criteria/Associated Score 19 Schedule-IX Schedule Of Check List 114 20 Schedule-X Schedule Of Contract Agreement 115-117 21 Section –VI Audit Report Formats for LT Revenue Audit 118-132 SAVE ELECTRICITY ******************** T.S. No. MD/WZ/06/PUR/TS-1452 due on 26.09.2020 Outsourcing of Internal Audit related to LT Revenue Audit of Distribution Centres/Zones offices under different Circles of MPPKVVCL, Indore for the FY 2020-21 (to be conducted on Half Yearly basis separately for each Half Year) Page 2 of 132 SECTION-I (A) KEY DATES & BASIC TENDER INFORMATION Particulars Details Outsourcing of Internal Audit related to LT Revenue Audit of Distribution Centres/Zones Name of Work offices under different Circles of MPPKVVCL, Indore for the FY 2020-21 (to be conducted on Half Yearly basis separately for each Half Year) Tender Specification number MD/WZ/06/PUR/TS-1452 due on 26.09.2020 Due date of physical submission of Tender (proof of online EMD submission in Part-I + 25.09.2020 up to 15.00 Hrs. Techno-Commercial Bid in Part-II) in Hard Copy Key Dates Sr. Tender Stage Particulars Date & Time No. 1. Publishing Date* Tender Purchase-online 12.09.2020 at 09.00 Hrs 2. Document Download / Sale Start 12.09.2020 Date* at 09.05 Hrs Seek Clarification Start Date 3. NA Seek Clarification End Date 4. NA Pre-Bid Meeting Date* 5. NA 6. Bid Submission Start Date* 12.09.2020 at 11.00 Hrs 7. Bid Submission Closing Date* Online as well as 25.09.2020 Physical bid at 15.00 Hrs 8. Bid Opening Date* 26.09.2020 at 15.00 Hrs Financial Bid ( Envelope-C) Open Envelope-C (Price Bid) Will be informed 9. Date later Note: - (1) The bidders are required to submit all the desired documents online as well as physically. (2) The bidders have to upload following documents online as per key dates (I) IN ENVELOPE – A: - The Bidders are required to invariably upload the valid documentary evidence of submission of online EMD as per given details without which online offer i.e., Envelopes- B & C shall not be opened. Note-One time EMD and Tender Fees as per NIT must be required from each participant/bidder, same documentary evidence are applicable for all 29 groups i.e. for each sub tender. (II) IN ENVELOPE – B: - The bidders have to upload following documents online in Envelope – B as per key dates: (i) Following certificate: - It is certified that we unconditionally agreed to the following clauses of tender specification: - (i) PAYMENT TERMS : AGREED. T.S. No. MD/WZ/06/PUR/TS-1452 due on 26.09.2020 Outsourcing of Internal Audit related to LT Revenue Audit of Distribution Centres/Zones offices under different Circles of MPPKVVCL, Indore for the FY 2020-21 (to be conducted on Half Yearly basis separately for each Half Year) Page 3 of 132 (ii) SECURITY DEPOSIT : AGREED. (iii) PENALTY : AGREED. (iv) PERFORMANCE GUARANTEE : AGREED. (ii) Tender Form (Section-I(C))–Uploaded duly sealed, signed & dated scan copy (iii) Section-I (E) Qualifying Criterion. (a) Latest – Copy of registration issued by ICAI/ICWAI. (b) Certified copy of Balance Sheet & P&L Accounts for the FY 2019-20. (c) Certified copy of latest partnership deed. (iv) Schedule-II (A) General information (v) Schedule-II (B) Commercial Information (vi) Schedule-III (A) Schedule of Commercial Deviation. (vii) Schedule-III (B) Schedule of Technical Deviation (viii) Schedule-IV Schedule of Financial Information (ix) Schedule-V Declaration of Relationship Format (x) Schedule-VI Declaration/ Undertaking (Firm/ Partner is not debarred/ Blacklisted ) (xi) Schedule-IX Check List. The above schedules should be filled online in specified templates and the supporting documents should be submitted physically. Please note that in absence of the supporting documents the offer may not be evaluated & is liable for rejection. If required & considered by MPPKVVCL, requisite documents & clarifications against the online submissions may be asked physically from the concerned bidder while evaluation of the offers. (III) IN ENVELOPE – C: - The bidder has to quote their rates online only in schedule-I to be kept in Envelope „C‟ and upload online as per key dates. Please note that, the Schedules of price bid, (Schedule-I), i.e. Financial offer (Envelope-C) will not be accepted physically. In case Envelope-C is submitted physically the bid will be rejected. The group wise price bid shall be opened online as per key dates, but quoted rates for only qualified services/items of successful bidders will be read out & considered by the tender opening authority. (3) PHYSICAL SUBMISSION The documents uploaded online in Envelop-A & B must be submitted physically also in the same manner i.e. Envelop-A&B kept in main Envelop along with supporting documents and submit the same on one (1) day prior from due date of opening of tender up to 17:00 Hrs positively failing which the online offer may not be considered for opening. The MPPKVVCL may ask to produce original documents for verification purpose. The following documents shall be required to be submitted along with offer. The documentary evidence of submission of online EMD and all the pages of complete tender document duly sealed & signed on each page by the authorised partner of the firm along with supporting documents should be submitted in hard copy as per tender requirement. (4) The date of opening of financial / price bid may be informed after techno-commercial evaluation & related issues. The bidders may please keep themselves updated regarding price bid opening from the E-portal. (5) In case of any of above dates is declared as holiday / local holiday then the date will be shifted to next working day. -Sd- Chief Engineer (Pur) O/o MD (WZ), MPPKVVCL, Indore T.S. No. MD/WZ/06/PUR/TS-1452 due on 26.09.2020 Outsourcing of Internal Audit related to LT Revenue Audit of Distribution Centres/Zones offices under different Circles of MPPKVVCL, Indore for the FY 2020-21 (to be conducted on Half Yearly basis separately for each Half Year) Page 4 of 132 SECTION-I (B) NIT No. MD/WZ/06/PUR/NIT-250/11209 Indore, dated:03.09.2020 NOTICE INVITING TENDERS Online tenders are invited for following works. The bid seals will be received online on the e-portal https://www.mptenders.gov.in up to date & time indicated below. The tenders will be opened in the office of the undersigned as mentioned in tender time schedule (key date). If desired, the bidder or their duly authorized representatives may remain present at the time of opening of tender: - Tender Due date of Value Tender opening of Sr. TS Total EMD Particular Unit incl. Fee tender online No. No. Qty. (Rs.) GST (Rs.) from (In Lacs) 11.00Hrs. * Providing facility management services (FMS) for hardware / software installed at 1 1451 SCADA Control room LS LS 30.76 30,760/- 2,000/- 25.09.2020 and 33/11KV substations of MPPKVVCL, Indore under SCADA Project Part -A Outsourcing of Internal Audit related to LT Revenue Audit of Distribution Centres/Zones offices 29 2 1452 under different Circles No.