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West Bengal Forest and Biodiversity Conservation Project Office of the Head, Monitoring (South) DMU P – 16, India Exchange Place Extension, New C.I.T

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West Bengal Forest and Biodiversity Conservation Project Office of the Head, Monitoring (South) DMU P – 16, India Exchange Place Extension, New C.I.T West Bengal Forest and Biodiversity Conservation Project Office of the Head, Monitoring (South) DMU P – 16, India Exchange Place Extension, New C.I.T. rd Building, 3 Floor, Kol.-73 E-mail- [email protected], Phone/FAX No.-03244-252189 Notice Inviting Tenders: - Tender Notice No.– 02/WBFBCP/MNS of 2020-21 for “Survey & Monitoring of WBFBCP Plantations under Monitoring (South) DMU during the 2020-2021” Sealed tenders are invited from the bonafide experienced and reliable Contractors/Suppliers for execution of the works as detailed in the schedule (A) below, subject to the following conditions. Tenders should be addressed by name as well as by official designation [Sri D M Pradhan, IFS, Monitoring South DMU, Kolkata] A. List of Work(s): Pro Name of the work Estimated Amount of Security Period of Name & Eligibility of Tenderer ject Amount put Earnest Deposit Completi Address No. to Tender Money to be on of the of the (Rs.) deposited work concerne d (Rs.) Division (1) (2) (3) (4) (5) (6) (7) (8) 1. Monitoring of 3rd Year, Plantation (A1, 3,67,965/- @ 2% i.e. @10% i.e. 1. Bona fide A2, A3 & B1 model) of WBFBCP (Rupees three Rs. 7,359/- Rs. 36,797/- Contractor / scheme under various location of lakhs sixty (Rupees seven (Rupees thirty Agency having Bankura, Birbhum, Paschim Bardwan, seven thousand three six thousand 2 year Purba Bardwan & Nadia Murshidabad thousand nine hundred fifty seven hundred Experience of district. hundred sixty nine) ninety seven) suchtype of The detail of work component is given five) work in Govt. in BOQ. /PSU Sector 2. Monitoring of 3rd Year, Plantation (A1, 4,50,549/- @ 2% i.e. @10% i.e. organization. A2, A3 & B1 model) of WBFBCP (Rupees four Rs. 9011/- Rs. 45,055/- 2. P.Tax scheme under various location of lakhs fifty (Rupees nine (Rupees forty Registration No. Purulia, East Medinipur, West thousand five thousand five thousand & Current Medinipur, Jhargram, Howrah Hooghly hundred forty eleven) fifty five) Challan. district.The detail of work component is nine) 3. I.Tax Return for given in BOQ. last 2 years. 3. Monitoring of 5th Year, Plantation (A1, 4,70,196/- @ 2% i.e. @10% i.e. 4. Trade license. A2, A3, B1 & B2 model) of WBFBCP (Rupees four Rs. 9,404/- Rs. 47,020/- 5. GST Regn. No. scheme under various location of lakhs seventy (Rupees nine (Rupees forty 6. EPF Division Bankura, Birbhum, Paschim Bardwan, thousand one thousand four seven Registration al Forest Purba Bardwan & Nadia Murshidabad hundred hundred four) thousand certificates Officer, district.The detail of work component is ninety six) twenty) 3 7. ESI Monitor given in BOQ. months Registration ing 4. Monitoring of 5th Year, Plantation (A1, 3,79,287/- @ 2% i.e. @10% i.e. Certificates. (South) A2, A3, B1 & B2 model) of WBFBCP (Rupees three Rs. 7,892/- Rs. 39,461/- 8. Credentials. Division scheme under various location of lakhs seventy (Rupees seven (Rupees thirty Any other certificate like Purulia, East Medinipur, West nine thousand thousand eight nine thousand experience on sampling Medinipur, Jhargram, Howrah Hooghly two hundred hundred four hundred and use of equipment of district.The detail of work component is eighty seven) ninety two) sixty one) GPS. given in BOQ. 5. Monitoring of 3rd & 5th Year, 3,94,605/- @ 2% i.e. @10% i.e. Plantation (A4 model) of WBFBCP (Rupees three Rs. 7,892/- Rs. 39,461/- scheme under various location of lakhs ninety (Rupees (Rupees thirty Bankura, Birbhum, Paschim Bardwan, four thousand Seven nine thousand Purba Bardwan & Nadia Murshidabad six hundred thousand eight four hundred district.The detail of work component is five) hundred sixty one) given in BOQ. ninety two) 6. Monitoring of 5th Year, Plantation (A4 3,99,600/- @ 2% i.e. @10% i.e. model) of WBFBCP scheme under (Rupees three Rs. 7,992/- Rs. 39,960/- various location of Purulia, East lakhs ninety (Rupees seven (Rupees thirty Medinipur, West Medinipur, Jhargram, nine thousand thousand nine nine thousand Howrah Hooghly district. The detail of six hundred) hundred nine hundred work component is given in BOQ. ninety two) sixty) SCHEDULE OF DATES Sl. No. Particulars DATE& TIME 1 Starting date of issuance of tender paper 30-12-2020, 10:00 a.m. onwards 2 End date of issuance of tender paper 11-01-2021 up to 03:00 p.m. 3 Starting date of submission of tender paper 30-12-2020, 10:00 a.m. onwards 4 End date of submission of tender paper 11-01-2021 up to 04:00 p.m. 5 Date of opening of Technical Bid 13-01-2021 at 12:00 noon 6 Date of opening of Financial Bid 13-01-2021 at 12:00 noon Last date for submission of tender documents (Technical bid with EMD & Financial bid): 11-01-2021 up to 04:00 p.m. Note: 1). In case of any unscheduled holiday or on days of Bandh or natural calamity on the aforesaid dates, the next working day will be treated as scheduled / prescribed date for the same purpose. 2). The Tender Inviting Authority may change the venue of opening the Technical or Financial Bids in case of exigent circumstances like breakdown of communications link or conditions of force majeure. 3). The Tender Inviting Authority reserves the right to defer the date of opening of either Technical or Financial Proposal or both, if required. INSTRUCTION TO BIDDERS (ITB) Section – A A. General Guidance for Tendering 1. Procurement of tender paper- The tender paper shall have to be procured from the Office of the undersigned on any working days from 30-12-2020 to 11-01-2021 within office working hours on payment of Rs. 1000/- for each tender to the JICA Section, Monitoring South DMU. 2. Pattern of Tender- Invitation of tenders are indicative in nature. It is being floated in anticipation of administrative approval and subsequent financial sanction. In case of non-availability of such approval the tender shall be cancelled outright without assigning any further causes. Cost of the tender papers, if any, is non- refundable in nature. No prayer, in case of such cancellation, shall be entertained under any circumstances. In case of the requisite approval from appropriate authorities also, work order to the successful bidders shall only be issued when fund will be placed and which shall be free from any other encumbrances. 3. Sealed Tender should be submitted by name in favour of Sri D M Pradhan, IFS, Head, Monitoring South DMU and not by official designation only. The tender shall be made in two bid system viz- technical bid and financial bid. Following folders are required to be submitted with a single folder superscripting technical bid by Register Post/Courier up to 04:00 PM. on 11-01-2021. a. Company information folder- related all information including audit report etc b. Financial Credential folder- All experiences related to similar nature of job. Only work completion reports with an abstract mentioned in the annexure-I c. Folder related to company hierarchy and technical person The technical bids must not contain any pricing information under any circumstances. In such case the tender shall be liable to be cancelled. 4. The technical bids thus submitted by the intending bidders shall be scrutinized by the tender committee constituted for the purpose, based on 2 grounds- a. The experience of the intending bidders & b. The financial credential submitted for the purpose. 5. Technical Bid- Technical Bid Should be submitted in separate folder other than financial bid. Clearly super scribing the Tender Notice No. and specific work of similar nature implemented in a particular financial year (not more than three years old) shall only be considered to be eligible for technical bid. Other documents such as P- TAX,GST, Registration as applicable, additional information if any, shall also be submitted in the technical Bid format. The other credential like company details, machinery, technical persons, other technical knowhow, as applicable, shall be required to be submitted. The Technical bid must not contain any pricing information. The address and Contact No. of the bidder should be clearly written on the envelope. Technical Bid format is given in Form I-A. Summary of Similar Projects Implemented (Year wise) Annexure I in Form I-B. 6. Financial Bid- Financial Bid will not be opened unless the information and documents provided in the Technical Bid are as per the eligibility criteria and as per satisfaction of the undersigned. ii) The financial bid should also be submitted in a separate cover super-scribed as Financial Bid& Tender Notice No. The bid should mention in both number & words and words should be written in bold letters. iii) Address and contact No. of the Bidder should clearly written on the cover. iv) Financial Bid format is given in Form II-A. v) The Bank details of the tenderers must be mentioned in the Form IIA for making payments on line. This is obligatory. vi) The details estimate is enclosed. vii) Financial bid must be inclusive of all taxes excluding GST & Labour Cess. viii) Amount quoted more than the estimated cost will not be accepted in general, subject to the discretionary power of the undersigned based on the recommendation of the tender committee constituted for the purpose. The intended bidders need to submit the tender documents ( both technical & financial folder) individually for each project clearly superscripting the “project No…. “on the folder. 7. Eligibility Criteria- To quality technically in the tender, each bidder should have the following criteria- a. The bidder should have a minimum average annual turnover of least 100% of estimated project cost of the tender in the last three 3 preceding years (the turnover of the lead member will be considered in case of joint venture).
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