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TEQIP Phase-III 7Th BOG Subcommittee Meeting - 18.05.2019

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TEQIP Phase-III 7Th BOG Subcommittee Meeting - 18.05.2019 & TEQIP Phase-III 7th BOG Subcommittee Meeting - 18.05.2019 JSS Mahavidyapeetha Sri Jayachamarajendra College of Engineering Mysore – 570 006 (Autonomous institution under Visvesvaraya Technological University, Belgaum) Proceedings of 7th BoG Subcommittee Meeting Scheduled on 18.05.2019 S.7.1 The Members Welcome to the members of the Sub-committee of Board of Governors of TEQIP Phase-III, a World Bank assisted project under Government of India. The previous six BoG Subcommittee meetings were held on 12.02.2018, 02.05.2018, 16.05.2018, 20.08.2018, 26.12.2018 and 13.02.2019. The first BoG meeting was held on 23.03.2019. S.7.2 Agenda Notes S.7.2.1 Procurement of Goods and Learning Resources (Equipments (for hostel, sports and any non academic activity not permitted); Learning resources (e-books, e-journals, softwares, text book etc.); Furniture (for hostel, sports and any non academic activity not permitted, but allowed for TEQIP Cell); Minor civil works (for hostel, sports and any non academic activity not permitted, no new building), (repair, maintenance & extension allowed) Following is the progress made in procurement of goods and learning resources in PMSS. A. Equipments - Completed BoG Sl. Procurement Budget Estimate Actual Cost in Department Name of Equipment Nos. subcommittee No. method in Rs Rs. approval 1. Civil Engineering Total Station 4 Shopping 17,00,000.00 17,41,680.00 BoG SC-I 12.02.2018 2. Electronics and ARM CORTEX 10 Shopping 1000,00.00 82,010.00 3rd BoG SC-III Communication Board 16.05.2018 Engg B. Learning Resources – Completed Nos./ BoG Sl. Name of Learning Procurement Budget Estimate Actual Cost in Department Licen subcommittee No Resource method in Rs Rs. ses approval 1. Library E- Journal 1 Direct 16,52,291.00 16,52,291.00 3rd BoG SC-III Science Direct Contract 16.05.2018 Package ± 2. Electronics and Visual TCAD and 1 Direct 7,000,00.00 8,25,410.00 3rd BoG SC-III Communication Genius Device Contract 16.05.2018 Engg Simulator * Total of A and B 43,01,391.00 ± The package was approved in the first BoG Sub- Committee. The original cost approved is Rs.15,48,048.00. Later a request was given by the Librarian informing that the estimated cost as 16,52,291.00. Hence the same was entered in the PMSS. Further, for this package, there was data entry mistake made in the PMSS i.e. BoG approval date entered is 16.05.2018 instead of 12.02.2018 in the PMSS. Approval is sought in the BoG for the entered details. ------------------------------------------------------------------------------------------------------------------- * In the original request made by the department, procurement method indicated was “Shopping”. Later the request was changed by the concerned department head, to reinitiate the package through “Direct contract”, from the proprietary vendor. Hence package reinitiated in the PMSS through is “Direct Contract” Approval is sought in the BoG for the change in procurement method. ----------------------------------------------------------------------------------------------------------- 1 & TEQIP Phase-III 7th BOG Subcommittee Meeting - 18.05.2019 C. Equipments – in Progress BoG Sl. No Procuremen Budget Estimate Department Name of Equipment Status in PMSS subcommittee No s t method in Rs. approval 1. Electronics Communication Lab 10 Shopping 2,20,000.00 Cancelled. 3rd BoG SC- and Equipments-trainer kits Did not receive III Communicati Function Generator Device 5 Shopping 1,50,000.00 sufficient 16.05.2018 on Engg Microwave setup 1 Shopping 1,50,000.00 quotations. Multimeter Device 10 Shopping 50,000.00 Optical fiber kit 1 Shopping 1,60,000.00 Power Supply 5 Shopping 1,50,000.00 IOT-KIT 15 Shopping 1,05,000.00 Spectrum Analyzer 1 Shopping 2,00,000.00 Not Entered To be 2. Environmenta 1. COD Digester 4 Shopping 4,36,000.00 3 comparable approved l Engineering 2. Turbidity Meter (NTU)- 1 Shopping 1,38,600.00 quotations not (Detailed Table Top received and hence proposals 3.Digital Conductivity Meter 2 Shopping 1,40,000.00 it is reinitiated with in 4. BOD Incubator 2 Shopping 2,79,000.00 changed Annexure- 5.Magnetic Stirrer with Hot 4 Shopping 80,000.00 specifications 1a) Plate 6. Vertical Auto Clave 1 Shopping 1,50,000.00 3. Information Work Station 10 Shopping 16,52,000.00 Purchase order BoG SC-VI Science and Param Shavak 1 Direct 12,98,000.00 issued 13.02.2019 Engineering Contract 4. Instrumentatio 1.EMBEDDED SYSTEMS 10 Shopping 1,40,000.00 Did not receive BoG SC-III n Technology Raspberry Pi 3 Model B sufficient 16.05.2018 technically 2.Arduino Uno R3 Board – 10 Shopping 70,000.00 comparable Starter Kit quotations. 3.Sensors 10 Shopping 32,000.00 4.PLC with Bottle Filling 1 Shopping 3,20,000.00 Packages cancelled Module (1) in PMSS, to be PLC With Elevator Module(1) reinitiated. 5. 89C51 Flashboard LED 2 5 Shopping 35,000.00 Kits with PS 6. Multi output power supply 10 Shopping 1,60,000.00 7.Dual Channel Cathode ray 10 Shopping 2,00,000.00 Oscilloscope 8. Function Generator 10 Shopping 1,00,000.00 9.Digital IC Trainer Kit 10 Shopping 1,00,000.00 10. Bio Medical Simulator 1 Shopping 55,000.00 5. Civil Kinematic Viscometer 1 Shopping 6,00,000.00 Not entered in BoG SC-V Engineering PMSS 26.12.2018 6. Construction Compression Testing Machine 1 Shopping 2,83,200.00 Not Entered in BoG SC-IV Technology Pan Mixer 1 Shopping 77,880.00 PMSS 20.08.2018 and Schmidt Rebound 1 Shopping 1,10,920.00 management Hammer Analog 7. Institution Studio Camera 2 Shopping 12,00,000.00 Smart class/ Studio BoG SC-III level Video Switcher 1 Shopping 4,00,000.00 Equipments 16.05.2018 Recording Media 1 Shopping 3,00,000.00 ** Audio Workstation 1 Shopping 3,00,000.00 Monitor 1 Shopping 1,00,000.00 Teleprompter 1 Shopping 2,00,000.00 Desktop Computers 34 NCB 1,72,50,000 Received approval BoG SC-III *** 5 from NPIU. 16.05.2018 Initiated for procurement through NCB. ** Equipments listed are submitted by Dr. Srikanth.T & Committee Members. After the resignation of Dr. Srikanth, a new committee is formed and Dr. Prasanna. B.T, Associate Professor, Dept. of CS&E is the Coordinator of the committee. New committee expressed that the equipments needs revision. A draft proposal has been submitted by the new committee. The procurement process is not completed because of “revision in equipments” identified. ----------------------------------------------------------------------------------------------------------------------------- 2 & TEQIP Phase-III 7th BOG Subcommittee Meeting - 18.05.2019 *** Request for desktop computers from Dept. of ECE, IT,CS, E&EE, IS, Civil, ENV and Library. After verifying the specification received from different departments, common specification is prepared for procurement of 345 Desktop computers through NCB. While preparing the specification, the following points were considered. • Departmental applications and software being used • Processor and Mother board specification • Monitor size and resolution • Operating System • Main memory • Hard disk/ Solid State Device • Warranty period (36 Months) • Antivirus License (36 Months) A Technical Evaluation committee was formed to finalize the specification. The committee finalized the specification and the specification is enclosed in Annexure – 1b. Tentative time line for the NCB and the Qualification Criteria for participating Bidders is enclosed in Annexure – 1c. Approval is sought for the specification, time line and Qualification criteria as well as for the budget for News paper advertisement . Procurement of Desktop computers: For procurement of Desktop computers under NCB, New Paper advertisement has to be given (1 National News paper and 1 local News paper). As suggested in 1 st BoG Meeting, quotations were called from Yakshi Communications and directly from different national and local news paper. A comparative statement was prepared and sent for management approval. Approval was provided to place the advertisement through Yakshi communications in The Hindu Group English newspaper and Star of Mysuru local news paper ( Details in Annexure -1d). D. Learning Resources – in Progress Sl. Procureme Budget BoG subcommittee Department Name of Equipment Nos. Status in PMSS No nt method Estimate in Rs. approval 1 Construction Geo Studio 1 Direct 13,62,900.00 Ready for to be Fourth BoG Sub Technology and Universal 2018 Contract placed in purchase Committee management Software committee 20.08.2018 2. Electronics and Cadence 20 user 1 Direct 8,85,000.00 Ready for to be Sixth BoG Sub Communication License Contract placed in purchase Committee Engg **** committee 13.02.2019 3. Library ASTM Digital 1 Direct 1,04,134.70 Purchase order Fifth BoG Library Contract issued SubCommittee 26.12.2018 4. Mechanical FEAST-ISRO 1 Direct 8,50,000.00 Not Entered in Placed for approval Engg. Software Contract PMSS in the first BoG Total from C&D Rs. 3,06,94,634.70 **** In the original request made by the department, the procurement method was indicated as “Shopping” and the number of license mentioned is 10. Later another request was made by the concerned department head, to reinitiate the package through “Direct contract”, from the proprietary vendor. Later, on enquiry it was found that price difference between 10 user licenses and 20 user licenses is marginal; hence it was decided in the purchase committee to reinitiate the procurement process for 20 user license after taking approval in the BoG sub Committee/ BoG. After taking approval for 20 user license under the procurement method “Direct Contract” in the sixth BoG Sub Committee, procurement process is reinitiated. Recommendation & Approval 3 & TEQIP Phase-III 7th BOG Subcommittee Meeting - 18.05.2019 The members informed to prepare a comprehensive proposal for Centre for Development of Modern Teaching Learning Materials which include the outcomes, internal know how, utility, Target plan etc., The members informed that the centre can be utilized by students of animation course of JSS S&TU.
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