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Tony Massey, City Manager Date OFFICE OF THE CITY MANAGER To: Mayor, Vice Mayor and City Council Members From: Tony Massey, City Manager Date: August 3, 2020 Subject: Weekly Report Please find the attached reports for the week of July 27th through July 31st from the departments included below. Reports Enclosed: City Manager’s Office/Finance/City Recorder Tourism Police Fire Personnel Development Services Parks & Recreation Public Works MIS Wastewater Something Good Around Every Corner City Hall 700 North Garden Street Columbia, Tennessee 38401 Phone 931.560.1510 CITY MANAGER’S OFFICE / FINANCE & CITY RECORDER’S OFFICE To: Tony Massey, City Manager From: Thad H. Jablonski, Assistant City Manager, CFO & City Recorder Date: August 3, 2020 Subject: Weekly report City Manager’s Office Industrial Development Board meeting (7/25/20). The IDB has engaged Retail Strategies to provide support for Retail, Restaurant and Commercial Business Attraction (2020 Strategic Plan “City Council Policy Agenda” Goal). Assistant City Manager will work as the POC for the project. Grant Admin – TVA Invest Prep Grant and JAG grants. Finance Division Department processed 85 accounts payable checks with a total of $730,298.48. Two Purchase Orders were issued in the amount of $16,180.09. One Blanket Order was issued in the amount of $38,000.00. One Re-appropriated Purchase Order was issued in the amount of $16,254.00. City Recorder’s Office Division Processed 48 court citations through court on July 28, 2020. Processed 3 online tax payments for the week. Clerks in office receipted 185 receipts for the week. Issued 7 yard sale permits for the week. Something Good Around Every Corner City Hall 700 North Garden Street Columbia, Tennessee 38401 Phone 931.560.1580 LOCAL SALES TAX - 110-31610 Local Option Sales Tax (LOST) Trends from FY 2011 to FY 2021 YTD City of Columbia Table 1: Multi-Year Local Option Sales Tax (LOST) Revenue from FY 2011 to FY 2021 Year-to-Date (YTD), showing both actual amounts receipted and budget estimates for current year data *Est. Revenue Current Year Month Budget Est. FY YTD & Est. FY YTD to % of Year Receipted FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 2021 2021** Budget (%) Through JULY 550,049.16 568,772.21 593,422.72 627,068.82 677,496.88 723,006.06 771,354.86 837,702.90 850,071.92 894,586.79 $ 815,000.00 $ 1,180,113.34 12.28% 8.33% AUGUST 615,814.18 589,123.14 632,287.32 647,706.22 677,234.09 752,466.46 805,579.43 881,168.06 866,433.02 882,213.22 $ 815,000.00 16.67% SEPTEMBER 555,777.57 603,922.76 573,621.05 599,554.83 655,801.65 709,293.18 762,383.07 781,905.90 813,132.70 869,588.21 $ 790,000.00 25.00% OCTOBER 546,919.20 569,936.62 591,197.71 605,775.59 634,946.31 694,276.72 763,043.65 765,394.48 842,742.62 848,331.73 $ 780,000.00 33.33% NOVEMBER 617,767.71 575,278.01 591,961.05 613,606.60 670,432.61 729,444.08 823,618.06 820,948.55 810,381.15 844,559.24 $ 775,000.00 41.67% DECEMBER 536,230.20 560,901.34 557,555.72 597,151.41 654,210.57 715,117.96 761,797.34 781,499.73 829,192.26 835,619.64 $ 790,000.00 50.00% SUBTOTAL 3,422,558.02 3,467,934.08 3,540,045.57 3,690,863.47 3,970,122.11 4,323,604.46 4,687,776.41 4,868,619.62 5,011,953.67 5,174,898.83 4,765,000.00 1,180,113.34 12.28% 50.00% JANUARY 557,347.21 584,871.95 598,442.99 602,884.27 641,218.97 726,637.38 775,988.78 847,187.99 850,381.99 888,244.15 $ 790,000.00 58.33% FEBRUARY 719,446.61 755,061.47 772,887.00 800,295.59 975,329.09 1,071,826.27 1,077,945.87 1,010,838.07 1,091,513.27 1,208,067.13 $ 930,000.00 66.67% MARCH 493,075.25 530,856.97 550,364.61 554,414.19 617,472.26 650,526.41 708,592.33 714,342.48 744,856.61 802,681.47 $ 770,715.00 75.00% APRIL 523,704.56 564,307.68 587,546.59 612,548.01 595,830.52 713,302.83 678,943.33 760,142.10 792,719.20 783,039.11 $ 778,000.00 83.33% MAY 613,898.91 663,064.03 632,824.81 689,686.13 741,683.61 810,443.35 832,282.47 878,045.80 907,038.10 906,667.31 $ 785,000.00 91.67% JUNE 567,563.77 591,505.25 603,248.65 626,457.42 696,706.04 767,116.73 838,017.55 800,497.80 871,802.14 868,744.51 $ 790,000.00 100.00% TOTAL 6,897,594.33 7,157,601.43 7,285,360.22 7,577,149.08 8,238,362.60 9,063,457.43 9,599,546.74 9,879,673.86 10,270,264.98 10,632,342.51 9,608,715.00 1,180,113.34 12.28% 100.00% Budgeted Amt. 6,500,000.00 6,800,000.00 7,100,000.00 7,200,000.00 7,450,000.00 8,250,000.00 8,700,000.00 8,700,000.00 9,650,000.00 9,950,000.00 9,608,715.00 Table 2: Multi-Year LOST Revenue from FY 2011 to FY 2021 YTD, showing the FY19/FY18 variance by amount ($) and percent (%) based on actual receipts to date Variance Month Receipts YTD Variance Amt. (%) FY20 vs Receipted FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY20 vs FY19 FY19 JULY 550,049.16 568,772.21 593,422.72 627,068.82 677,496.88 723,006.06 771,354.86 837,702.90 850,071.92 894,586.79 1,180,113.34 285,526.55 31.92% TOTAL YTD 550,049.16 568,772.21 593,422.72 627,068.82 677,496.88 723,006.06 771,354.86 837,702.90 850,071.92 894,586.79 1,180,113.34 285,526.55 31.92% YTD FY 2019 (%) 3.40% 4.33% 5.67% 8.04% 6.72% 6.69% 8.60% 1.48% 5.24% 31.92% Finance and Administration - Revised 7/20/20 1 Reporting Month-July 2020 Collections LOCAL SALES TAX - 110-31610 Local Option Sales Tax (LOST) Trends from FY 2011 to FY 2021 YTD City of Columbia Figure 1: Local Option Sales Tax Revenues (LOST) 10-Year Trend, FY 2012 - FY 2021 YTD LOST Revenues in Dollars Year-To-Date, FY 2012 - FY 2021 $1,400.00 $1,180.11 $1,200.00 $1,000.00 $894.59 $837.70 $850.07 $771.35 $800.00 $723.01 $677.50 $627.07 $593.42 $600.00 $568.77 $400.00 $200.00 $0.00 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Note: Annual fiscal year revenue totals expressed in thousands of dollars ($) Source: Data from Columbia City Recorder's Office LOST receipts Finance and Administration - Revised 7/20/20 2 Reporting Month-July 2020 Collections City of Columbia Grant Projects - Status and Summary Revised 7/27/2020 * Projects awarded funding since last report highlighted green Funding Award Applied Award Perf. Period Prog Status Grant Program City Dept. Project Match Agency Amount Date Date (End Date) Type for the W. 7th St Improvement FY 2015 Transportation Development 1 Active TDOT Project; includes streetscape $959,050 $239,763 (25% cash match) 11/3/2014 7/1/2015 Extended Annual Alternatives Grant Services improvements for the W. 7th St Improvement FY 2015 High Priority Development Project; includes streetscape Ongoing 2 Active TDOT $449,951 $112,488 (25% cash match) N/A N/A Extended Projects Program Services improvements Program for improvements at the intersection FY 2018 Surface Development of US 31/Nashville Hwy and US 3 Active Transportation Block TDOT $2,447,204 n/a (state to match federal funds) - - 3 years Triennial Services 412/Bear Creek Pike Grant (STBG) Program for education and training expenses 2018 Edward Byrne 4 Active Justice Assistance Grant DOJ Police $15,560 No match required - 8/31/2018 2 years Annual (JAG) for the purchase of traffic/radar trailer 100% reimbursement (City providing FY 2019 Governor's and overtime reimbursement for the required reimbursable funds for TN Highway 5 Active Highway Safety Office Police traffic enforcement initiative $11,400.00 $5,700 for traffic trailer and related 2/1/2018 10/1/2018 9/30/2019 Annual Safety Office Grant equipment and $5,700 for overtime for traffic enforcement) for the purchase of new replacement U.S. Department bulletproof vests 50% matching (City providing the FY 2018 Bulletproof Vest of Justice; Office 6 Active Police $7,140.00 required match of $7,140 for total 4/1/2018 9/1/2018 8/31/2020 Annual Grant of Criminal project cost of $14,280) Justice Programs to finance a portion of a recycling If awarded the maximum award as truck was sought, the city would finance the 2019 Recycling Equipment 7 Active TDEC Public Works $50,000 remaining cost of a recycling truck 10/5/2018 3/1/2019 1 year Annual Grant ($249,000), a total project $299,000 in FY 2020 as proposed For Phase I and II site assessments 2019 EPA Brownfields City Manager's 8 Active EPA and creation of clean-up plans $300,000 $0 match - %100 funded award 9/30/2018 6/6/2019 9/30/2022 Annual Grant Office For funding a dog park City Manager's 2020 Dog Dash Dog Park 100% fully funded - no match 9 Active Boyd Foundation Office & $100,000 6/15/2019 7/22/2019 6/30/2020 Annual Grant required SCTDD 1 City Manager's Office City of Columbia Grant Projects - Status and Summary Revised 7/27/2020 Funding Award Applicati Award Perf.
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