Tony Massey, City Manager Date

OFFICE OF THE CITY MANAGER

To: Mayor, Vice Mayor and City Council Members

From: Tony Massey, City Manager

Date: August 3, 2020

Subject: Weekly Report

Please find the attached reports for the week of July 27th through July 31st from the departments included below.

Reports Enclosed: City Manager’s Office/Finance/City Recorder Tourism Police Fire Personnel Development Services Parks & Recreation Public Works MIS Wastewater

Something Good Around Every Corner City Hall 700 North Garden Street Columbia, Tennessee 38401 Phone 931.560.1510 CITY MANAGER’S OFFICE / FINANCE & CITY RECORDER’S OFFICE

To: Tony Massey, City Manager

From: Thad H. Jablonski, Assistant City Manager, CFO & City Recorder

Date: August 3, 2020

Subject: Weekly report

City Manager’s Office  Industrial Development Board meeting (7/25/20).  The IDB has engaged Retail Strategies to provide support for Retail, Restaurant and Commercial Business Attraction (2020 Strategic Plan “City Council Policy Agenda” Goal). Assistant City Manager will work as the POC for the project.  Grant Admin – TVA Invest Prep Grant and JAG grants. Finance Division  Department processed 85 accounts payable checks with a total of $730,298.48.  Two Purchase Orders were issued in the amount of $16,180.09.  One Blanket Order was issued in the amount of $38,000.00.  One Re-appropriated Purchase Order was issued in the amount of $16,254.00. City Recorder’s Office Division  Processed 48 court citations through court on July 28, 2020.  Processed 3 online tax payments for the week.  Clerks in office receipted 185 receipts for the week.  Issued 7 yard sale permits for the week.

Something Good Around Every Corner City Hall 700 North Garden Street Columbia, Tennessee 38401 Phone 931.560.1580 LOCAL SALES TAX - 110-31610 Local Option Sales Tax (LOST) Trends from FY 2011 to FY 2021 YTD City of Columbia Table 1: Multi-Year Local Option Sales Tax (LOST) Revenue from FY 2011 to FY 2021 Year-to-Date (YTD), showing both actual amounts receipted and budget estimates for current year data *Est. Revenue Current Year Month Budget Est. FY YTD & Est. FY YTD to % of Year Receipted FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 2021 2021** Budget (%) Through JULY 550,049.16 568,772.21 593,422.72 627,068.82 677,496.88 723,006.06 771,354.86 837,702.90 850,071.92 894,586.79 $ 815,000.00 $ 1,180,113.34 12.28% 8.33% AUGUST 615,814.18 589,123.14 632,287.32 647,706.22 677,234.09 752,466.46 805,579.43 881,168.06 866,433.02 882,213.22 $ 815,000.00 16.67% SEPTEMBER 555,777.57 603,922.76 573,621.05 599,554.83 655,801.65 709,293.18 762,383.07 781,905.90 813,132.70 869,588.21 $ 790,000.00 25.00% OCTOBER 546,919.20 569,936.62 591,197.71 605,775.59 634,946.31 694,276.72 763,043.65 765,394.48 842,742.62 848,331.73 $ 780,000.00 33.33% NOVEMBER 617,767.71 575,278.01 591,961.05 613,606.60 670,432.61 729,444.08 823,618.06 820,948.55 810,381.15 844,559.24 $ 775,000.00 41.67% DECEMBER 536,230.20 560,901.34 557,555.72 597,151.41 654,210.57 715,117.96 761,797.34 781,499.73 829,192.26 835,619.64 $ 790,000.00 50.00% SUBTOTAL 3,422,558.02 3,467,934.08 3,540,045.57 3,690,863.47 3,970,122.11 4,323,604.46 4,687,776.41 4,868,619.62 5,011,953.67 5,174,898.83 4,765,000.00 1,180,113.34 12.28% 50.00% JANUARY 557,347.21 584,871.95 598,442.99 602,884.27 641,218.97 726,637.38 775,988.78 847,187.99 850,381.99 888,244.15 $ 790,000.00 58.33% FEBRUARY 719,446.61 755,061.47 772,887.00 800,295.59 975,329.09 1,071,826.27 1,077,945.87 1,010,838.07 1,091,513.27 1,208,067.13 $ 930,000.00 66.67% MARCH 493,075.25 530,856.97 550,364.61 554,414.19 617,472.26 650,526.41 708,592.33 714,342.48 744,856.61 802,681.47 $ 770,715.00 75.00% APRIL 523,704.56 564,307.68 587,546.59 612,548.01 595,830.52 713,302.83 678,943.33 760,142.10 792,719.20 783,039.11 $ 778,000.00 83.33% MAY 613,898.91 663,064.03 632,824.81 689,686.13 741,683.61 810,443.35 832,282.47 878,045.80 907,038.10 906,667.31 $ 785,000.00 91.67% JUNE 567,563.77 591,505.25 603,248.65 626,457.42 696,706.04 767,116.73 838,017.55 800,497.80 871,802.14 868,744.51 $ 790,000.00 100.00% TOTAL 6,897,594.33 7,157,601.43 7,285,360.22 7,577,149.08 8,238,362.60 9,063,457.43 9,599,546.74 9,879,673.86 10,270,264.98 10,632,342.51 9,608,715.00 1,180,113.34 12.28% 100.00% Budgeted Amt. 6,500,000.00 6,800,000.00 7,100,000.00 7,200,000.00 7,450,000.00 8,250,000.00 8,700,000.00 8,700,000.00 9,650,000.00 9,950,000.00 9,608,715.00 Table 2: Multi-Year LOST Revenue from FY 2011 to FY 2021 YTD, showing the FY19/FY18 variance by amount ($) and percent (%) based on actual receipts to date Variance Month Receipts YTD Variance Amt. (%) FY20 vs Receipted FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY20 vs FY19 FY19 JULY 550,049.16 568,772.21 593,422.72 627,068.82 677,496.88 723,006.06 771,354.86 837,702.90 850,071.92 894,586.79 1,180,113.34 285,526.55 31.92%

TOTAL YTD 550,049.16 568,772.21 593,422.72 627,068.82 677,496.88 723,006.06 771,354.86 837,702.90 850,071.92 894,586.79 1,180,113.34 285,526.55 31.92% YTD FY 2019 (%) 3.40% 4.33% 5.67% 8.04% 6.72% 6.69% 8.60% 1.48% 5.24% 31.92%

Finance and Administration - Revised 7/20/20 1 Reporting Month-July 2020 Collections LOCAL SALES TAX - 110-31610 Local Option Sales Tax (LOST) Trends from FY 2011 to FY 2021 YTD City of Columbia

Figure 1: Local Option Sales Tax Revenues (LOST) 10-Year Trend, FY 2012 - FY 2021 YTD

LOST Revenues in Dollars Year-To-Date, FY 2012 - FY 2021 $1,400.00

$1,180.11 $1,200.00

$1,000.00 $894.59 $837.70 $850.07 $771.35 $800.00 $723.01 $677.50 $627.07 $593.42 $600.00 $568.77

$400.00

$200.00

$0.00 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021

Note: Annual fiscal year revenue totals expressed in thousands of dollars ($) Source: Data from Columbia City Recorder's Office LOST receipts

Finance and Administration - Revised 7/20/20 2 Reporting Month-July 2020 Collections City of Columbia Grant Projects - Status and Summary Revised 7/27/2020 * Projects awarded funding since last report highlighted green

Funding Award Applied Award Perf. Period Prog Status Grant Program City Dept. Project Match Agency Amount Date Date (End Date) Type for the W. 7th St Improvement FY 2015 Transportation Development 1 Active TDOT Project; includes streetscape $959,050 $239,763 (25% cash match) 11/3/2014 7/1/2015 Extended Annual Alternatives Grant Services improvements for the W. 7th St Improvement FY 2015 High Priority Development Project; includes streetscape Ongoing 2 Active TDOT $449,951 $112,488 (25% cash match) N/A N/A Extended Projects Program Services improvements Program

for improvements at the intersection FY 2018 Surface Development of US 31/Nashville Hwy and US 3 Active Transportation Block TDOT $2,447,204 n/a (state to match federal funds) - - 3 years Triennial Services 412/Bear Creek Pike Grant (STBG) Program for education and training expenses 2018 Edward Byrne 4 Active Justice Assistance Grant DOJ Police $15,560 No match required - 8/31/2018 2 years Annual (JAG)

for the purchase of traffic/radar trailer 100% reimbursement (City providing FY 2019 Governor's and overtime reimbursement for the required reimbursable funds for TN Highway 5 Active Highway Safety Office Police traffic enforcement initiative $11,400.00 $5,700 for traffic trailer and related 2/1/2018 10/1/2018 9/30/2019 Annual Safety Office Grant equipment and $5,700 for overtime for traffic enforcement) for the purchase of new replacement U.S. Department bulletproof vests 50% matching (City providing the FY 2018 Bulletproof Vest of Justice; Office 6 Active Police $7,140.00 required match of $7,140 for total 4/1/2018 9/1/2018 8/31/2020 Annual Grant of Criminal project cost of $14,280) Justice Programs to finance a portion of a recycling If awarded the maximum award as truck was sought, the city would finance the 2019 Recycling Equipment 7 Active TDEC Public Works $50,000 remaining cost of a recycling truck 10/5/2018 3/1/2019 1 year Annual Grant ($249,000), a total project $299,000 in FY 2020 as proposed For Phase I and II site assessments 2019 EPA Brownfields City Manager's 8 Active EPA and creation of clean-up plans $300,000 $0 match - %100 funded award 9/30/2018 6/6/2019 9/30/2022 Annual Grant Office

For funding a dog park City Manager's 2020 Dog Dash Dog Park 100% fully funded - no match 9 Active Boyd Foundation Office & $100,000 6/15/2019 7/22/2019 6/30/2020 Annual Grant required SCTDD 1 City Manager's Office City of Columbia Grant Projects - Status and Summary Revised 7/27/2020 Funding Award Applicati Award Perf. Period Prog Status Grant Program City Dept. Project Match Agency Amount on Date Date (End Date) Type

2019 Edward Byrne for education and training expenses 10 Active Justice Assistance Grant DOJ Police $16,086 No match required 8/23/2019 Fall 2019 2 years Annual (JAG) 2019-DJ-BX-0384 to finance 50% of the cost of the 2019 Tourism Marketing Marketing & $8,000 (50% total project cash match 11 Active TNDTD city's Visitor Guide $8,000 7/31/2019 Fall 2019 1 year Annual Grant Tourism of $8,000)

For funding a "portrait park" or walk 2020 Arts Builds TN Arts City Manager's in the Columbia Arts District, using a 12 Active $2,500 $2,500 match - 50% reimbursement 6/30/2019 8/15/2019 6/30/2020 Annual Communities Grant Commission Office tactical arts approach as referenced in the Master Plan For improvements to downtown City Manager's $25,000, or 25% match - to be paid Downtown Façade building façades including awnings, 13 Active TNECD Office & $100,000 by downtown property owner sub- 7/30/2019 NA 7/30/2020 Biennial Improvement Grant windows, brick work and lighting SCTDD applicants among others For covered transit stops in 2019 "Small Cities" City Manager's residential areas adjacent to Preliminary Est.: $24,054 (16% match 14 Active Community Development TNECD Office & $150,335 2/22/2019 Fall 2019 2 years Annual downtown Columbia including the based on total project cost) Block Grant (CDBG) SCTDD arts district and Historic E. 8th St. in Forpartnership funding withto the SCTDD Police MuletownDepartment 2020 Coronavirus for planning, preparing and Emergency Supplemental One- 15 Active DOJ Police responding to the coronavirus $51,828 No match required 5/22/2020 5/30/2020 1 year Assistance Grant 2020-VD- time BX-1083 For LED Streetlight Conversion FY 2020 Governor's Local TN Finance & City Manager's project costs One- 16 Pending Government Support $898,968 No match required 5/29/2020 FY 2021 1 year Admin Office time Grant

TOTAL OF ALL "ACTIVE" GRANTS $5,568,022

Funding Award Applicati Award Perf. Period Prog Status Grant Program City Dept. Project Match Agency Amount on Date Date (End Date) Type Fire, City For fire training center and FY 2018 Assistance to Manager's Emergency Management Services $5,300 (10% match; based on Spring 1 Pending Firefighters Grant (AFG) FEMA $530,000 11/15/2018 1 year Annual Office & Equipment population) 2019 Program for Equipment SCTDD

2 City Manager's Office City of Columbia Grant Projects - Status and Summary Revised 7/27/2020 Marketing & to finance 50% of the cost of a boat 2020 Tourism Tourism, launch connecting to the Duck River $75,000 (50% total project cash 2 Pending TNDTD $75,000 7/31/2020 Fall 2020 1 year Annual Enhancement Grant Parks and match of $75,000) SCTDD to offset costs associated with an 2021 Arts Builds TN Arts City Manager's outdoor photography exhibit 3 Pending $2,500 $2,500 match - 50% reimbursement 6/30/2020 Fall 2020 6/30/2021 Annual Communities Grant Commission Office

TOTAL OF ALL "PENDING" GRANTS $607,500

3 City Manager's Office Tourism & Marketing 700 North Garden Street Columbia, TN 38401 Phone: 931.560.1575

To: Tony Massey, City Manager

From: Kellye Murphy

Date: July 27, 2020

Re: Weekly Report

Your Department Weekly Report for July 27-31, 2020

Director’s Activities

 Website Updates to Visit Columbia site  Travel Industry Webinar  ‘Portrait Park’ Exhibit Installed with Assistance from Public Works  Portrait Park Posters and Info/directional Signs Created and Printed  Crowdriff Zoom Meeting  CPD Community Appreciation Event Planning Meeting  Muletown Revival Video Shoot for Visit Columbia  Meeting with Arts Council Member Claire Hill re: Arts Council Social Media  Install Women in Art Exhibit and Rightfully Hers Educational Display in City Hall  Muletown Bark Park Ribbon Cutting  Athenaeum Ribbon Cutting  Social Media Posting  COVID-19 Messaging August 6, 2020 Thursday

5:30 PM - 7:00 PM Study Session -- Council Chambers - Basement

August 10, 2020 Monday

10:00 AM - 11:00 AM Board of Zoning Appeals -- Council Chambers 008 - Basement

August 12, 2020 Wednesday

9:00 AM - 10:00 AM Beer Board Meeting -- PD, 2nd floor room 200 Conference Room

4:00 PM - 5:30 PM Planning Commission -- Council Chambers - Basement

August 13, 2020 Thursday

9:00 AM - 10:00 AM Architectural Design Review Team Meeting -- Conf. Room B - 1st Floor

4:00 PM - 5:00 PM Historic Zoning Commission -- Council Chambers

5:30 PM - 7:00 PM Council Meeting -- Council Chambers - Basement

August 19, 2020 Wednesday

3:30 PM - 4:30 PM CPWS Board Meeting Study Session - Public Utilities Board -- CPWS

4:00 PM - 5:00 PM Arts Council -- Conf. Room A - Basement

August 25, 2020 Tuesday

9:30 AM - 10:30 AM Technical Committee Meeting -- Conf. Room A - Basement

August 26, 2020 Wednesday

3:30 PM - 4:30 PM CPWS Board Meeting - Public Utilities Meeting -- CPWS

City Council 1 8/5/2020 7:59 AM August 27, 2020 Thursday

4:00 PM - 5:00 PM Housing Board of Adjustments & Appeals -- Conf. Room A - Basement

September 3, 2020 Thursday

5:30 PM - 7:00 PM Study Session -- Council Chambers - Basement

September 9, 2020 Wednesday

9:00 AM - 10:00 AM Beer Board Meeting -- PD, 2nd floor room 200 Conference Room

4:00 PM - 5:30 PM Planning Commission -- Council Chambers - Basement

September 10, 2020 Thursday

9:00 AM - 10:00 AM Architectural Design Review Team Meeting -- Conf. Room B - 1st Floor

4:00 PM - 5:00 PM Historic Zoning Commission -- Council Chambers

5:30 PM - 7:00 PM Council Meeting -- Council Chambers - Basement

September 14, 2020 Monday

10:00 AM - 11:00 AM Board of Zoning Appeals -- Council Chambers 008 - Basement

September 16, 2020 Wednesday

3:30 PM - 4:30 PM CPWS Board Meeting Study Session - Public Utilities Board -- CPWS

4:00 PM - 5:00 PM Arts Council -- Conf. Room A - Basement

September 23, 2020 Wednesday

3:30 PM - 4:30 PM CPWS Board Meeting - Public Utilities Meeting -- CPWS

City Council 2 8/5/2020 7:59 AM September 24, 2020 Thursday

4:00 PM - 5:00 PM Housing Board of Adjustments & Appeals -- Conf. Room A - Basement

September 29, 2020 Tuesday

9:30 AM - 10:30 AM Technical Committee Meeting -- Conf. Room A - Basement

October 1, 2020 Thursday

5:30 PM - 7:00 PM Study Session -- Council Chambers - Basement

City Council 3 8/5/2020 7:59 AM COLUMBIA POLICE DEPARTMENT

To: Tony Massey, City Manager

From: Jeremy T. Alsup, Chief of Police

Date: August 3rd, 2020

Subject: Weekly Report

INVESTIGATIONS

On Monday, July 27th, Patrol was contacted by a local shipping service about a suspicious package that had been dropped off for shipping. Upon inspection, it was discovered the packaged contained a large sum of cash totaling over $16,000. Narcotics investigators assisted patrol and were able to identify thirty-six year old Corey Forest as the sender of the package. As a result of the investigation, it was determined that the cash was for the purchase of and proceeds from the sale of illegal narcotics. Forest is a convicted felon for previous drug and weapon charges in 2016. The money was seized and investigation is continuing. Corey Forest

PATROL / S.R.T. / COPS

Patrol officers and detectives with CPD’s Special Victims Unit have been investigating an ongoing domestic abuse situation in which forty-one year old Morris Fordson is the offender. Fordson was arrested on Sunday, July 26th for aggravated domestic assault after it was determined that he had strangulated a twenty-six year old victim. After being arrested for the felony charge, Fordson contacted the victim from jail and made verbal threats to harm her. Fordson was charged with both aggravated domestic assault and domestic verbal assault. Fordson was released on bond the next day and was later found outside of the victim’s home, which was a violation of the protection order. Fordson was again Morris Fordson arrested and now remains in Maury County Jail in lieu of a $25,000 bond.

On Wednesday, July 29th, during a property check of local storage facilities, patrol officers observed fifty-two year old Brian Dodd unloading property from a stolen U- Haul trailer into a storage unit at Northside Mini Storage on Bear Creek Pike. Dodd was also wanted by Maury County Sheriff’s Department for failure to appear in court. Dodd was arrested and charged with felony theft. Dodd is a convicted felon for two prior felony theft charges in 1997. Brian Dodd On Saturday July 25th, Columbia Police Department assisted One Generation Away and Columbia State Community College with a food give away to help those in need. Over 340 families were provided food during this event.

On Thursday, July 23rd, twenty CPD officers and supervisors attended the ninety minute live webinar training session of Law Enforcement Personnel and Implicit Bias During Interactions with Citizens and Suspects taught by the Legal & Liability Risk Management Institute (LLRMI) with instructors from LLRMI and Public Entity Partners. The purpose of the training was to identify the concept of implicit bias and how implicit bias may impact law enforcement investigations, decision-making, and response to crime. It was noted by instructors that implicit bias is not limited to the law enforcement or even the justice system. Implicit bias exists in all of us, in every profession, and in all aspects of life.

LITTER ABATEMENT

Litter Pickup Locations 07/23 through 07/29/2020 Rutherford Lane 3 bags of trash removed. Columbia Police Department Weekly Analysis Reporting Period Begin/End 7/23/2020 to 7/29/2020

YTD 2019 Year Prior This % Prior Last % Prior % End Week Week Diff Change 4Wks 4Wks Diff Change YTD Diff Change Totals

Homicide 0 0 0 0.00% 1 0 -1 100.00% 2 0 2 100.00% 0

Forcible Rape 1 0 -1 -100.00% 0 1 1 100.00% 11 8 3 37.50% 10

Rape of a Child 0 0 0 0.00% 0 0 0 0.00% 1 2 -1 -50.00% 3

Statutory Rape 0 0 0 0.00% 0 0 0 0.00% 2 3 -1 -33.33% 3

Forcible Fondling 0 0 0 0.00% 0 1 1 100.00% 3 12 -9 -75.00% 18

Incest 0 0 0 0.00% 0 0 0 0.00% 0 0 0 0.00% 0

Total Sex Offenses 1 0 -1 -100.00% 0 2 2 100.00% 17 25 -8 -32.00% 34

Child Abuse 0 0 0 0.00% 2 0 -2 -100.00% 5 5 0 0.00% 10 Kidnapping/Custodial Interference 0 0 0 0.00% 1 0 -1 -100.00% 6 5 1 20.00% 7

Stalking 0 1 1 100.00% 0 3 3 100.00% 4 7 -3 -42.86% 13

Commercial Robbery 0 0 0 -100.00% 0 1 1 100.00% 3 4 -1 -25.00% 4

Street Robbery 2 0 -2 -100.00% 3 5 2 40.00% 12 7 5 71.43% 16

Total Robbery 2 0 -2 -100.00% 3 6 3 50.00% 15 11 4 36.36% 20 Domestic Aggravated Assault 3 1 -2 -66.67% 12 14 2 16.67% 71 75 -4 -5.33% 130 Non-Domestic Aggravated Assault 15 3 -12 -80.00% 24 24 0 0.00% 116 92 24 26.09% 156 Total Aggravated Assault 18 4 -14 -77.78% 36 38 2 5.56% 187 167 20 11.98% 286 Burglary (Commercial & Other) 4 0 -4 -100.00% 3 11 8 266.67% 75 13 62 476.92% 31

Residential Burglary 3 4 1 33.33% 6 13 7 116.67% 62 59 3 5.08% 98

Total Burglary 7 4 -3 -42.86% 9 24 15 166.67% 137 72 65 90.28% 129

Burglary of Vehicle 4 6 2 50.00% 8 17 9 112.50% 105 109 -4 -3.67% 169

Motor Vehicle Theft 2 0 -2 -100.00% 13 6 -7 -53.85% 60 44 16 36.36% 98

Larceny 12 5 -7 -58.33% 38 35 -3 -7.89% 250 269 -19 -7.06% 475

Shoplifting 5 6 1 20.00% 46 22 -24 -52.17% 181 176 5 2.84% 347

Arson 0 0 0 0.00% 0 1 1 100.00% 5 2 3 150.00% 3

Violent Offenses 21 5 -16 -76.19% 43 49 6 13.95% 236 220 16 7.27% 370

Property Offenses 30 21 -9 -30.00% 114 105 -9 -7.89% 738 672 66 9.82% 1221

Total Offenses 51 26 -25 -49.02% 157 154 -3 -1.91% 974 892 82 9.19% 1591 Date Ranges Weekly Analysis Form reflects number of Incidents Occurred

Prior Week 7/16/2020 to 7/22/2020 during reported time period. Last 4 Wks 7/2/2020 to 7/29/2020

Prior 4 Wks 6/4/2020 to 7/1/2020

YTD 1/1/2020 to 7/29/2020

Prior YTD 1/1/2019 to 7/29/2019 FIRE & RESCUE 1000 S. Garden St. Columbia, TN 38401

To: Tony Massey, City Manager

From: Ty Cobb, Fire Chief

Date: August 3, 2020

Subject: Weekly Report

Administrative Division:

Fire Chief Ty Cobb on Monday, met with Asst Chief Brown and Deputy Chief OEM Chris Cummins; Monday through Thursday, attended the Tennessee Fire Chief’s Association meeting in Gatlinburg; Thursday, attended the Retirement dinner for Asst Chief Kirk Marks and Firefighter David Potts; Friday, meeting with Asst Chief O’Cain; signed and approved invoices; office work. Assistant Chief of Administration Nick Brown continues working on ISO documentation preparing for the 2020 ISO Audit which occurs every five years; continues updating COVID19 departmental procedures and guidelines; Monday, met with Chief Cobb and Deputy Chief OEM Chris Cummins; Tuesday, attended the Community Appreciation Event Planning Meeting at CPD; meeting with T-Mobile; Wednesday, office work; Thursday, attended Ribbon Cutting for Muletown Bark Park; attended retirement dinner for Asst Chief Kirk Marks and Firefighter David Potts; Friday, office work

Office of Emergency Management Deputy Chief Chris Cummins on Monday met with Chief Cobb and Asst Chief Brown; conducted office work; Tuesday, attended the Community Appreciation Event Planning Meeting at CPD; met with T-Mobile; Wednesday, meeting at Station 2; FEMA PA town hall; Thursday, office work; attended retirement dinner for Asst Chief Marks and Firefighter David Potts; Friday, attended Pool meeting.

Fire Marshal Billy Ring prepared for and attended Technical Committee meeting on Tuesday: Reviewed building construction plans for 2400 Arden Village. Assistant Fire Marshal Brad Massey and Nathan Keeton continued fire safety and follow up inspections on existing businesses completing 54 Inspection.

Training Division Interim Assistant Chief Nathan Keeton continued supervision of the following programs: Emergency Medical Response, ISO-Training, Public Education, Smoke Alarm program, Commission testing and In-Service training.

Fire Suppression Division

 Over 525 hours of combined, department training  2 Community Risk Reduction events involving approximately 25 adults and 23 Children  8 Smoke alarms installed in conjunction with the State Fire Marshal’s “Get Alarmed” program  0 Child passenger safety seats installed in accordance with Safe Kids Worldwide On Thursday July 30, 2020, CF&R celebrated the careers of Training Chief Kirk Marks and Firefighter David “Hero” Potts. Training Chief Kirk Marks retires after 29 ½ years of service and Firefighter David “Hero” Potts retires after 27 years of service to Columbia Fire & Rescue. Thank you for your service to the citizens of the City of Columbia. We wish them the best in their retirement.

Year to Date Totals as of August 1, 2020

10 18 33 107

271

1529

Community Risk Reduction Events Child Seats installed Smoke Alarms installed Fire Marshal Inspections Food Truck Inspections Fire Work Tents Weekly Percentage by Ward July 26 - August 1, 2020 1.08 0

10.87 25

26.09

14.13

22.83

Other Mutual Aid District Ward 1 - Carl McCullen Ward 2 - Ken Wiles Ward 3 - Tony Greene Ward 4 - Mike Greene Ward 5 - Ernie Allen, Jr

July 26 – August 1, Year to Date Previous Year to 2020 2020 Date 2019

Mutual Aid District-Outside City 0 8 0

Fires – Structures, Vehicles, Other 0 80 82

Overpressure Rupture, Explosion, 0 4 3 Overheat (no fire) Rescue & EMS Incidents 63 1875 1784 Hazardous Condition (no fire) 1 60 69 Service Call – Public Assist, Police 9 127 129 Matter Good Intent Calls – Smoke Scare, Odor 12 194 165 of Smoke False Alarms or False Calls 6 279 291 Severe Weather/Natural Disaster 0 2 5

Special Incident Type 0 3 2 Not Reported/Other 1 18 0 Total Calls for Service 92 2650 2530

CFR responded to 20 less calls for service this week, compared to last week. CFR has responded to 120 more calls for service this year-to-date compared to the same time period in 2019. **Data used above may contain reports not yet quality controlled as of date report ran Fire Incident Type Breakdown July 26 - August 1, 2020

0 0 0

6 1

1 63

Fire Overpressure EMS HAZMAT Service Call Good Intent Calls False Alarm Other Mutual Aid

Weekly Numbers by Ward July 26 - August 1, 2020

0 1 10

21 Other Mutual Aid District Ward 1 - Carl McCullen Ward 2 - Ken Wiles Ward 3 - Tony Greene Ward 4 - Mike Greene Ward 5 - Ernie Allen Jr Shift Total Calls July 2020

139 153

135

A Shift B Shift C Shift HUMAN RESOURCES

To: Tony Massey, City Manager

From: Connie Etzkin, Human Resources Director

Date: August 3, 2020

Subject: Weekly Report July 27 – July 31, 2020

 NEW HIRES: Jacob Potts: Wastewater  RE-HIRES:

 TERMINATIONS:

 PROMOTIONS:

 TRANSFERS:

 RETIREMENT:

 LEAVE OR LIGHT DUTY FOR WORK RELATED INJURIES: Name First Date of Injury/Illness Jennifer Dalton 7/15/2020 Robert Snedegar 7/16/2020  LEAVE OR LIGHT DUTY FOR NON-WORK RELATED INJURIES OR ILLNESS:

 MILITARY LEAVE: Ryan Webb: Police Department

Human Resource Director, Connie Etzkin Monday – Began work on new employee orientation, Tuesday – Participated in webinar on legal update for handbooks and also IPMA Building and maintaining an equity mindset in local government. Wednesday – Participated in webinar on recent Supreme Court rulings on HR subjects, Assistant CM and I had a conference call with NeoGov regarding adjustment on first year billing. Thursday – Reviewed leadership modules to assign to an employee, met with City Attorney regarding several issues. Friday – Participated in webinar regarding FFCRA payment, met with police command staff regarding recruitment. Something Good Around Every Corner City Hall 700 North Garden Street Columbia, Tennessee 38401 Phone 931.560.1570 DEVELOPMENT SERVICES

To: Tony Massey, City Manager

From: Paul Keltner

Date: 8-3-20

Subject: Weekly Report 7-27-20 through 7-31-20

General Activity

Weekly Master Permits Issued Week's Month’s Totals Value Month's Total Total Value 26 $2,247,363 62 $6,726,371

Weekly Code Violations Week's Total Month's Total Inspections Month’s Total 52 250 110 422

Weekly Building Inspections Week's Total Month's Total 114 432

Something Good Around Every Corner City Hall 700 North Garden Street Columbia, Tennessee 38401 Phone 931.560.1560 Engineering Division:

Site Plan Review Update:

 Arden Village – (lots 209-210) Ready for preconstruction meeting.  Hunters Glen Section 4 – Ready for preconstruction meeting.  Morgan Meadows – Ready for preconstruction meeting.  Colter Place Phase 3 – Ready for preconstruction meeting.  Stonebridge Apartments – Ready for preconstruction meeting.  Chick-Fil-A Parking – Ready for preconstruction meeting.  Safe Storage –Revised plans received 3/20/20. Waiting for minor plat application.  Hatton Haven – Plans received 6/15/20. Comments sent 7/30  Hatton Hills – Plans received 6/15/20. Comments sent 7/31  Homestead 3.2 – Plans received 6/18/20  Homestead 6.2 – Plans received 6/18/20  Hatton Haven – Plans received 6/15/20. Comments sent  Hatton Hills – Plans received 6/15/20. Comments sent  Polk Place Phase 2 and 3 – Plans received 7/17/20  Columbia Highlands Apartments – Plans received 6/26/20.

Something Good Around Every Corner City Hall 700 North Garden Street Columbia, Tennessee 38401 Phone 931.560.1560 2020 Field Inspection Report For City Projects and Stormwater Compliance

Project Name/Section Date Inspector Observations/Actions Cottages at Bear Creek 7/31 JW No new activity has begun. Greystone 7/31 JW No inspection reports completed for project. No change since previous inspection. Silt fence repair needed in some Quail Run Meadows 7/29 JW locations. La Quinta 7/29 JW No activity Candlewood. 7/29 JW Inspection reports no up to date. Maintenance needed in several areas. Permits Issued Issued from July 27, 2020 - July 31, 2020 Permit # Address Description Valution Area (sqft) Contractor(s) Owner(s) Current Status 20-0199-NEWC 1723 Hampshire Pike, BUILDING A is 8 unit one bedroom per unit $240,108 3400 Harakas Construction Inc. Curt Harakas Issuance building A building 2 story 20-0580-ACC 1715 Owen Ave 400 square ft single car garage and storage $13,000 0 Patrice Guillaume Issuance 20-1050-RELO 1204 Duck River Rd, Lot 7 Manufactured Home $0 0 Umh TN Countryside Village Issuance 20-1053-RELO 1206 Duck River Rd, Lot 8 Manufactured Home $0 0 Umh TN Countryside Village Issuance 20-1054-RELO 1208 Duck River Rd, Lot 9 Manufactured Home $0 0 Umh TN Countryside Village Issuance 20-1055-RELO 1210 Duck River Rd, Lot 10 Manufactured Home $0 0 Umh TN Countryside Village Issuance

20-1056-RELO 1212 Duck River Rd, Lot 11 Manufactured Home $0 0 Umh TN Countryside Village Issuance

20-1057-RELO 1216 Duck River Rd, Lot 13 Manufactured Home $0 0 Umh TN Countryside Village Issuance

20-1058-RELO 1218 Duck River Rd, Lot 14 Manufactured Home $0 0 Umh TN Countryside Village Issuance

20-1059-RELO 1220 Duck River Rd, Lot 15 Manufactured Home $0 0 Umh TN Countryside Village Issuance

20-1116-POOL 113 Park Cir Above pool permit $5,000 0 Louis Lee Maddox Issuance 20-1173-NEWC 2701 Wind Gap Dr, VCS 74 single family $119,842 1729 Village AT Carter's Station Dev LLCIssuance

20-1174-NEWC 2707 Wind Gap Dr, VCS 76 single family $94,913 1461 Village AT Carter's Station Dev LLCIssuance

20-1182-REN 319 W 8th St Removal and replacement of existing roofing, $83,921 0 Ruben Etal Lombardini Issuance decking, and framing and replacing with new rafters, decking, felt and shingles.

20-1183-NEWC 1000 McKee Ct, Lot 205 New Townhome construction - Mono Slab $145,551 2259 Meritage Homes, Meritage HomesIssuance of Tennessee Inc 20-1184-NEWC 1002 McKee Ct, Lot 206 New Townhome construction - Mono Slab $123,000 1902 Meritage Homes, Meritage HomesIssuance of Tennessee Inc 20-1185-NEWC 1004 McKee Ct, Lot 207 New Townhome construction - Mono Slab $123,000 1902 Meritage Homes, Meritage HomesIssuance of Tennessee Inc 20-1186-NEWC 1006 McKee Ct, Lot 208 New Townhome construction - Mono Slab $145,551 2259 Meritage Homes, Meritage HomesIssuance of Tennessee Inc 20-1187-NEWC 1013 McKee Ct, Lot 199 New Townhome construction - Mono Slab $145,551 2259 Meritage Homes, Meritage HomesIssuance of Tennessee Inc 20-1193-NEWC 1015 McKee Ct, Lot 200 New Townhome construction - Mono Slab $123,000 1902 Meritage Homes, Meritage HomesIssuance of Tennessee Inc 20-1194-NEWC 1017 McKee Ct, Lot 201 New Townhome construction - Mono Slab $123,000 1902 Meritage Homes, Meritage HomesIssuance of Tennessee Inc 20-1195-NEWC 1019 McKee Ct, Lot 202 New Townhome construction - Mono Slab $123,000 1902 Meritage Homes, Meritage HomesIssuance of Tennessee Inc 20-1196-NEWC 1021 McKee Ct, Lot 203 New Townhome construction - Mono Slab $123,000 1902 Meritage Homes, Meritage HomesIssuance of Tennessee Inc 20-1197-NEWC 1023 McKee Ct, Lot 204 New Townhome construction - Mono Slab $145,551 2259 Meritage Homes, Meritage HomesIssuance of Tennessee Inc 20-1248-DEC 117 Morningside Ln Personal use/storage $1,000 0 Allen K Etux Moore Issuance 20-1257-NEWC 2776 Nottingham Dr, Lot Single family new construction lot #141 $212,335 3284 FPT CI CCS LLC Issuance 141 20-1259-DEC 1111 Confederate Dr We are replacing an existing deck and expanding $20,000 0 William A Etux McCarty Issuance the concrete patio 20-1278-ACC 2724 Belle Meade Pl Addition to existing accessory structure. Adding $5,000 0 Billy Ray Etux Audrey Dianne ColleyIssuance sliding door and windows. Stop work order issued. 20-1285-SIGN 1511 Nashville Hwy, SUITE E INSTALL ONE 4' X 8' (32 SQ FT) NON LIGHTED $850 0 Columbia Neon Sign Co, Inc. Thompson Properties TN LLC Issuance SIGN ON FRONT ELEVATION OF SUITE E. 20-1292-ACC 1956 Williamsport Pike Install 20' x 30' metal carport $3,000 0 Paul Hicks Issuance 20-1294-REN 700 Woodland St • Remove existing Shingle roof system, wood $73,390 4040 Zulu Group LLC Issuance trusses and built-up roof down to the lightweight concrete and dispose of offsite properly. • Over the existing concrete decking, furnish and install JohnsManville Ventsulation Base Sheet, mechanically fastened down to the existing concrete decking. • Over the Vapor Barrier, furnish and install (2) layers of JohnsManville Energy3, 2.6” R-15.0 polyisocyanurate insulation that is adhered with low rise foam at a rate of 12” O.C. in the Field, 6” O.C. in the perimeter, and 4” O.C. in the corners. Perimeter and corners to be 4’ wide. • Over the Polyisocyanurate, Furnish and install a JohnsManville adhered roof system using 60 mil Non-Reinforced EPDM Membrane per manufacturers specifications and approved ﬂashing details. • At the base of the parapets, Furnish and install base ﬂashing per aached detail BF. • Along the top of the parapets, furnish and install 24 gauge prefinished coping per attached detail COP. • At the Scupper locations, Furnish and install Stainless steel scupper sleeve, 24 gauge prefinished face plate, conductor head, and 20-1297-POOL 408 W 12Th St 30downspout foot above per semi attached in ground details pool SCUP, CH, and $14,000 0 Sulma Santana Issuance 20-1299-POOL 1426 Harris St In ground pool $31,000 0 Billy A Etux Teresa J Hood Issuance 20-1300-HOC 504 Westover Dr Home business designing t-shirts $0 0 Reynold Etux Morrical Inspections Complete 20-1305-PLM 2701 Wind Gap Dr, VCS 74 14 $0 0 L & R Plumbing LLC Village AT Carter's Station Dev LLCIssuance

20-1306-PLM 2707 Wind Gap Dr, VCS 76 14 $0 0 L & R Plumbing LLC Village AT Carter's Station Dev LLCIssuance

20-1317-PLM 1000 McKee Ct NEW RESIDENTIAL PLUMBING $0 0 Northwest Plumbing Co., Tennessee Meritage Homes, Meritage HomesIssuance of Tennessee Inc 20-1318-PLM 1002 McKee Ct NEW RESIDENTIAL PLUMBING $0 0 Northwest Plumbing Co., Tennessee Meritage Homes, Meritage HomesIssuance of Tennessee Inc 20-1319-PLM 1004 McKee Ct NEW RESIDENTIAL PLUMBING $0 0 Northwest Plumbing Co., Tennessee Meritage Homes, Meritage HomesIssuance of Tennessee Inc 20-1320-PLM 1006 McKee Ct NEW RESIDENTIAL PLUMBING $0 0 Northwest Plumbing Co., Tennessee Meritage Homes, Meritage HomesIssuance of Tennessee Inc 20-1322-PLM 504 Clifford HTS, Lot POOL Install plumbing for pool house $0 0 Don Wood Plumbing Company Windland Builders, Inc., ColumbiaIssuance Properties LLC

20-1323-PLM 855 N James M Campbell Plumbing $0 0 Ben Harness Rubber Columbia Issuance Blvd 20-1330-MEC 2200 Brookmeade Dr Replacing exhaust fan and 2 fan motors. $9,800 0 B&K Services, Inc Wal-Mart Real Estate Issuance PARKS AND RECREATION

To: Tony Massey, City Manager

From: Mackel Reagan, Director

Date: August 3, 2020

Re: Weekly Report July 26th – August 1st, 2020

Recreation

Armory Recreation Center:  Two hundred three (203) fitness center participants.  Two hundred five (205) Armory participants.  Staff continuing work on programs for August – December 2020.  Staff assisting with the development of promotional program slides for upcoming programs offered at the Armory, Fairview and Macedonia Recreation Centers.  Staff continues to clean and sanitize all common areas, as well as, the fitness equipment after usage.

Fairview Recreation Center:  Staff continues to clean and sanitize all common areas.  Staff continuing work on program “Tail” gate Paws Parade program to be held on Saturday, August 15th at the Bark Park, Maury County Park.

Macedonia Recreation Center:  Thirteen (13) people visited.  Staff continues to clean and sanitize all common areas.  Staff assisted with marketing videos highlighting pickleball and the Maury County Regional Mobile Health Unit.

Maintenance  Open and clean parks.  Mowed and trimmed all City parks.  Clean up maintenance around fountain on West 7th and High St. mulch spreading.  Kubota mower repair.  Light repair for football field at Cox MS.

Something Good Around Every Corner 821 West 9th Street Columbia, Tennessee 38401 Phone 931.388.8119 PUBLIC WORKS 110 Santa Fe Pike Columbia, TN 38401

To: Tony Massey, City Manager

From: Jeff DeWire, Director

Date: August 03, 2020

Subject: Weekly Report

Director Jeff DeWire installed art exhibits at Portrait Park in the Arts District; excavated bridge approaches on Tom J Hitch Pkwy to prepare for paving contractor; assisted with various drainage projects.

Assistant Director Jeff Riggins sprayed parking lot of Ridley Park to remove chalk; discussed employee call-out pay; took vacation on Monday and Tuesday; straightened signs at Portrait Park; checked on Tom J Hitch project and ditch project on Mayflower Dr; met with Columbia Fire regarding concrete work at Station 2; worked on estimate for work at Station 2.

Weekly Projects:

Concrete crew members stripped and cleaned concrete forms, placed rock and poured sidewalk on W. 6th St; cut fallen tree limb on Cobb Dr.

Storm drainage crew members reshaped ditches on Vicksburg Cir, Mayflower Dr and Springdale Dr; dug out rough areas near bridge then backfilled with rock on Tom J Hitch; repaired pipe separation and filled void on Alderwood Dr; cleaned tree debris from creek on Trotwood Ave.

Right of Way Maintenance crews picked up litter and mowed on James Campbell Blvd, Carriage Hills, Northpointe, East & West Burt Dr, Carmack Blvd and Nashville Hwy; ran street sweeper in Ward 1; completed landscaping at Public Works.

Traffic Division Signs: repaired 15, cleaned 9, installed 0; Signals: repaired 4, counters 0, performed preventive maintenance on 10.

Fleet Maintenance– No report available. Completion of ditch reshaping on Springdale Drive Weekly Recycle Tonnage: 07/24/20 – 07/30/20: 10.33 Weekly Bulk Tonnage: 07/24/20 – 07/30/20: 14.94

Trash Tonnage 07/24/20 - 07/30/20

87.5 93.92

86.38 81.31

Ward 1 - Carl McCullen

84.64 Ward 2 - Ken Wiles

Ward 3 - Tony Greene

Ward 4 - Mike Greene

Ward 5 - Ernie Allen, Jr MIS DEPARTMENT

To: Tony Massey, City Manager

From: Rick Harrison, MIS Director

Date: August 3, 2020

Subject: MIS Department Weekly Report

Director’s Activities  Fuze VoIP Project Update - Performed more testing on Fuze functions prior to the Phase 1 cutover. Phase 1 includes City Hall, Police Headquarters, Jack & Jill Building, Public Works, and Wastewater Treatment. Phase 2 includes Police Annex, Parks locations, and the Fire Stations. Added coding to the firewall to include fax services.

On Tuesday, July 28, we cut over Phase 1 sites to the new phone system. We are addressing some issues that did not port correctly, but overall the Fuze system is up and running and working well. Several numbers were missed in phase one, and will be cut over on Wednesday, August 5 at 7am. We are also completing setup for Phase 2, which should take place on Tuesday, August 18.

 Helped connect new phones. Spent most of the week taking Help Desk Tickets concerning the phone system and making adjustments to phone settings.

 Submitted an agenda item for an amendment to the Fuze contract.

 Processed invoices.

 Installed, packaged, tested, and released the following applications for distribution via KBOX: Google Chrome Enterprise Internet browser, 32- and 64-bit, version 84.0.4147.105; Mozilla Firefox Quantum Internet browser, 32- and 64-bit, version 79.0; WinSCP file transfer utility, version 5.17.7.

Performed routine maintenance and backups on the KBOX database.

 Assisted with various Help Desk tickets and troubleshooting.

Staff Activities  MIS - Worked on the phone system, making corrections and adjustments after cutover occurred.  Wastewater - Deployed new phones to facilities. Something Good Around Every Corner City Hall 700 North Garden Street Columbia, Tennessee 38401 Phone 931.560.1550  MIS - Tested new faxing functionality.  Parks & Recreation - Worked on Woodland Park public Wi-Fi issue, service has been restored.

 Fire & Rescue - Configured and set up three (3) replacement computers for Station 1; wiped and reinstalled Windows and programs on department tablet; set up printer at Station 4.

 Processed numerous Help Desk requests and calls and made service calls as needed.

Something Good Around Every Corner City Hall 700 North Garden Street Columbia, Tennessee 38401 Phone 931.560.1550 WASTEWATER DEPARTMENT

To: Tony Massey, City Manager

From: Donnie Boshers, Director

Date: 08/03/2020

Subject: Weekly Report (Week ending 08/02/2020)

The department received its new desk phones from the MIS department. We are experiencing a little learning curve but things seem to be coming together smoothly.

The department received notification of upcoming virtual CE Seminars to be utilized to obtain the training required to maintain our respective licenses. The Operator Expo held in Lebanon every year in May, was postponed until September. In speaking with the Tennessee Association of Utility Districts (TAUD), the Expo is still on the schedule.

An update meeting for the GE/Santa Fe pump stations rehab project was held. Everything is going relatively well with only a few setbacks from delayed delivery times.

COLLECTION WEEKLY REPORT

 Mainline repairs: o Finished Chapman Ln. project o 633 Trotwood repaired broken main

 Service repairs and tap installs: o 633 Bear Creek Pk. installed 4 inch tap o 504 Clifford Dr. installed 4 inch tap o 818 Wilkes installed 4 inch tap o 605 Bullock St. repaired service o 1624 Jamie Dr. repaired box

 Collections: o Responded to 8 calls o 2 callouts o Flushed 5774 linear feet of mainline o Flushed 697 linear feet of hotspots Something Good Around Every Corner 1244 Treatment Plant Road Columbia, Tennessee 38401 Phone 931.560.1001 o Inspected 44 manholes o Had 7 CCTV push cam jobs o Cleaned bar-grates

Did routine maintenance to trucks, cleaned up shop area and provided assistance to public works with the vacuum truck to clean a catch basin.

Something Good Around Every Corner 1244 Treatment Plant Road Columbia, Tennessee 38401 Phone 931.560.1001