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Home Affairs Bureau Development Bureau (Non-civil Service Vacancy) Executive Assistant (Salary : $23,530 per month) Requirements Candidates should:- z have a bachelor degree from a local university, or equivalent; z have attained Level 3 or above in Chinese Language and English Language in the Hong Kong Diploma of Secondary Education Examination or Hong Kong Certificate of Education Examination (HKCEE) or equivalent [See Note]; z have a minimum of three years’ full-time post-qualification working experience; z have strong communication skills and good command of written and spoken English and Chinese; z be mature, self-motivated, capable of multitasking and able to work long or irregular hours; and z be proficient in using Microsoft Word, Excel and PowerPoint. Previous experience in working in government bureaux and departments or providing secretarial support to advisory or statutory bodies of the Government will be an advantage. Note: For non-civil service appointment purpose, 'Grade C' and 'Grade E' in Chinese Language and English Language (Syllabus B) in the HKCEE before 2007 are accepted administratively as comparable to 'Level 3' and 'Level 2' respectively in Chinese Language and English Language in the 2007 HKCEE and henceforth. Major Responsibilities z To assist in handling secretarial duties, including but not limited to- ¾ schedule meetings/visits and manage logistics arrangements; ¾ liaise with government departments and private proponents; and ¾ prepare documents and minutes for meetings/visits. z To assist in producing promotion-related materials and implementing other promotion-related initiatives; - 1 - z To assist in conducting research on harbourfront issues; and z To carry out other duties as assigned by supervisors. Terms of Appointment z Successful candidate will be employed on non-civil service contract terms for a period of around 22 months up to 31 May 2015. Fringe Benefits z A gratuity may be granted upon satisfactory completion of the full contract period with consistently high standard of performance. The amount of gratuity payable will be the sum which, when added to the Government’s contribution to a Mandatory Provident Fund (MPF) scheme as required by the MPF Schemes Ordinance, equals 15% of the total basic salary drawn during the contract period. z The benefits in respect of rest days, statutory holidays, annual leave, maternity leave or paternity leave, sickness allowance, where appropriate, will be granted in accordance with the provisions of the Employment Ordinance and confirmed at the time of the offer of appointment. How to Apply Candidates should apply in writing with a completed application form [G.F. 340 (Rev. 3/2013)] which is obtainable from any Public Enquiry Service Centres of District Offices, Home Affairs Department or any Job Centre of the Employment Services Division, Labour Department. The said form can also be downloaded from the Civil Service Bureau's Internet Website (http://www.csb.gov.hk). Completed application form stating the position apply for, together with a full curriculum vitae and copies of relevant documents (as specified below), should reach Personnel Section, Planning and Lands Branch, Development Bureau, 18/F, West Wing, Central Government Offices, 2 Tim Mei Avenue, Tamar, Hong Kong on or before 7 June 2013. Please mark on the envelope “Application for the position of Executive Assistant”. When submitting the application, the candidate is required to provide: (a) a full curriculum vitae including: (i) details of bachelor degree (e.g. major subject and class and division of honours); and (ii) employment records with detailed description of duties; (b) copies of all relevant certificates and academic transcripts of studies; and (c) copies of employment proof. - 2 - Applications with incomplete or unclear information will not be considered. Candidates who are selected for interview will normally receive an invitation in about four weeks from the closing date for applications, but this timing is subject to change without prior notification to applicants. Those who are not invited for interview may assume that their applications are unsuccessful. For enquiries, please call 3509 7854. General Notes (a) Candidates must be permanent residents of the Hong Kong Special Administrative Region at the time of appointment unless specified otherwise. (b) As an Equal Opportunities Employer, the Government is committed to eliminating discrimination in employment. The vacancy advertised is open to all applicants meeting the basic entry requirement irrespective of their disability, sex, marital status, pregnancy, age, family status, sexual orientation and race. (c) Non-civil service vacancies are not posts on the civil service establishment. Candidates appointed are not on civil service terms of appointment and conditions of service. Candidates appointed are not civil servants and will not be eligible for posting, promotion or transfer to any posts in the Civil Service. (d) The entry pay, terms of appointment and conditions of service to be offered are subject to the provisions prevailing at the time the offer of appointment is made. (e) Where a large number of candidates meet the specified entry requirements, the recruiting department may devise shortlisting criteria to select the better qualified candidates for further processing. In these circumstances, only shortlisted candidates will be invited to attend selection interview. (f) It is Government policy to place people with a disability in appropriate jobs wherever possible. If a disabled candidate meets the entry requirements, he/she will be invited to attend the selection interview without being subject to any further shortlisting criteria. (g) Holders of academic qualifications other than those obtained from Hong Kong institutions/Hong Kong Examinations and Assessment Authority may also apply but their qualifications will be subject to assessments on - 3 - equivalence with the required entry qualifications. They should submit copies of their official transcripts and certificates by mail together with their applications forms to the enquiry address stated above. (h) As it takes time to process all applications, an invitation to interview does not imply that the qualifications of an applicant meet the entry requirements of the post being applied for. - 4 - .
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