JCIT Draft Minutes February 23, 2021

Draft Kansas Legislative Research Department March 12, 2021 PRELIMINARY MINUTES JOINT COMMITTEE ON INFORMATION TECHNOLOGY February 23, 2021 Room 218-N — Statehouse Members Present Representative Kyle Hoffman, Chairperson Senator Mike Petersen, Vice-chairperson Representative Pam Curtis, Ranking Minority Member Senator Tom Holland Senator Jeff Pittman Senator Dennis Pyle Senator Caryn Tyson Representative Kenneth Collins Representative Steve Huebert Representative Rui Xu Staff Present James Fisher, Kansas Legislative Research Department (KLRD) Eric Adell, KLRD Amy Deckard, KLRD Tamera Lawrence, Office of Revisor of Statutes Natalie Scott, Office of Revisor of Statutes Matt Sterling, Office of Revisor of Statutes Alan Weis, Kansas Legislative Office of Information Services Gary Deeter, Committee Assistant AFTERNOON SESSION Election of Officers for the Calendar Year The Chairperson for calendar year 2020, Senator Mike Petersen, called the meeting to order at 12:03 p.m. and invited members to nominate a member as Chairperson for the 2021 calendar year. Senator Tyson nominated Representative Hoffman. The nomination was seconded by Senator Pittman and passed unanimously. Representative Hoffman assumed the chairpersonship. Draft After brief discussion regarding the differences between the House and Senate rules for allowing remote voting, a motion was made by Senator Pittman, and seconded by Representative Xu, to allow Committee members to vote remotely if they are located in the Capitol building. The motion passed. Chairperson Hoffman invited members to nominate a member for Vice-chairperson for calendar year 2021. Representative Curtis nominated Senator Petersen for Vice-chairperson. The nomination was seconded by Senator Pittman and passed unanimously. The Chairperson invited members to nominate a member for Ranking Minority Member. Senator Pittman nominated Representative Curtis for Ranking Minority Member. The nomination was seconded by Representative Xu and passed unanimously. Informational Hearing on 2021 HB 2188 Chairperson Hoffman explained that HB 2188 was introduced in the House Committee on Appropriations and has provisions that need clarification, specifically those provisions that ensure the Joint Committee on Information Technology (JCIT) has an opportunity to assess agency information technology (IT) prior to the issuance of a request for proposal. The Chairperson also noted the JCIT would have time to consider the legislation since it was introduced in an exempt committee. Senator Pittman referenced two bills being prepared for introduction in the Senate Committee on Ways and Means. Matt Sterling, Office of Revisor of Statutes, identified the bills as SB 249 and SB 250. Mr. Sterling provided an overview of the provisions of HB 2188 (Attachment 1). He explained that under current law, an agency develops an IT project and submits it to the Kansas Information Technology Office (KITO) for approval. HB 2188 would require an agency to submit the project to the JCIT for evaluation and recommendations before the project is sent to KITO. Committee members discussed the implications of the bill and expressed concerns, which included: ● Additional legislative oversight of agency projects is needed; ● Current law allows the Committee to meet anywhere on call of the Chairperson; ● The bill would require the Committee to meet more frequently; and ● The Legislative Coordinating Council must approve the meeting days to ensure legislators are compensated. Alan Weis, Legislative Chief Information Technology Officer, commented SB 249 would create additional reporting requirements for all state agencies for certain IT projects. He noted Kansas Legislative Research Department 2 Joint Committee on Information Technology – Minutes for February 23, 2021 Draft SB 249 would replace the current $250,000 project cost threshold with a risk-based assessment and SB 249 should be considered when discussing HB 2188. Adjourn The meeting was adjourned at 12:19 p.m. No future meeting was scheduled. Prepared by Gary Deeter Edited by James Fisher Approved by the Committee on: (Date) Kansas Legislative Research Department 3 Joint Committee on Information Technology – Minutes for February 23, 2021.

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