REVENUE DEPARTMENT GOVERNMENT OF KARNATAKA Tender Notification No. RD/AJSK/ADM-26/18-19 Tender Document for procurement of 769 Laptops to Atalji Janasnehi Kendra’s in the state. ATALJI JANASNEHI DIRECTORATE, REVENUE DEPARTMENT SSLR BUILDING, K.R CIRCLE BANGALORE – 560 001 Telephone- 080 - 22214550 Jo/ Tender / RFP AJSK Desktops Buy-Back System.-2018 Page 1 of 30 ` GOVERNMENT OF KARNATAKA REVENUE DEPARTMENT Atalji Janasnehi Directorate, SSLR Building, K.R.Circle, Bangalore-560 001. No. RD/AJSK/ ADM-26/18-19 Dated: 20.06.2018 TENDER NOTIFICATION For procurement of 769 Laptops to Atalji Janasnehi Kendra’s in the state Under e-Procurement Portal. Tender Reference RD/AJSK/ADM-26/18-19 Commencement of issue of Bid document through 25.06.2018 E-Procurement Portal of Government of Karnataka Last date for submitting clarification if any 02.07.2018 Pre bid Meeting 03.07.2018; 03.00 PM Last date and time for uploading of tender in e- 10.07.2018; 05.30 PM Procurement platform Time and date of opening of tenders: Technical Bid 12.07.2018 Time and date of opening of tenders: Commercial 16.07.2018 Bid Additional Director, Atalji Janasnehi Directorate, Contact Person for queries Telephone – 080 22214550 E-Mail: [email protected] , [email protected] Atalji Janasnehi Directorate, Place of Opening of Tenders and Address for SSLR Building, K.R. Circle, communication Bangalore – 560 001 Note: Completed tender shall be uploaded through e-Procurement system only in the manner described under instructions to Tenderers Section I of tender Documents on or before the last date & time stipulated. Additional Director, Atalji Janasnehi Directorate. Jo/ Tender RFP AJSK Desktops Buy-Back System.docx -2018 Page 2 of 30 ` ABBREVIATIONS 1. RD – Revenue Department 2. DC Office – Deputy Commissioner Office 3. DEO – Data Entry Operator 4. SDC – State Data Centre 5. AJSK – Atalji Jana Snehi Kendras 6. AJS Directorate - Atalji Jana Snehi Directorate 7. EMD - Earnest Money Deposit 8. RFP – Request for Proposal 9. INR – Indian Rupees 10. PBG – Performance Bank Guarantee 11. PAN – Permanent Account Number 12. GST – Goods and Service Tax Jo/ Tender RFP AJSK Desktops Buy-Back System.docx -2018 Page 3 of 30 ` INVITATION FOR PROPOSAL RFP Notice:- This RFP Document is being published by Atalji Janasnehi Directorate known in this document as “The Department”, for Procurement of 769 Laptops to Atalji Janasnehi Kendra’s of the State. All interested bidders shall pay EMD and submit their Technical and Commercial responses electronically using the unified e-Procurement platform of the Center for e- Governance. The URL of the e-Proc portal is: http://www.eproc.karnataka.gov.in. Bidder service providers are advised to study this RFP document carefully before submitting their proposals in response to the RFP Notice. Submission of a proposal in response to this notice shall be deemed to have been done after careful study and examination of this document with full understanding of its terms, conditions and implications. This RFP document is not transferable. Before submission of bids, bidders must ensure that scanned copy of all the necessary documents have been attached with the bid. The department will not be responsible for delay in proposal submission due to any reason. Bidder agencies are requested to attend a pre-proposal conference as per details provided below. Letter of Invitation:- Dear Sir/Madam: Atalji Janasnehi Directorate, Revenue Department invites Proposals under e- Procurement Portal from the Firms for Procurement of 769 Laptops to Atalji Janasnehi Kendra’s of the State. As per the advertisement in e-procurement portal, all interested parties are invited to respond to the Request for Proposal (RFP) document. The vendor will be selected under L1 as per procedures described in this RFP as the most responsive bidder. Kindly respond to the RFP as per the directions and the formats provided in the RFP. Yours sincerely, Atalji Janasnehi Directorate Revenue Department Government of Karnataka Revenue Survey Office Building, K.R.Circle, Bangalore, Karnataka - 560 001 Tel: 91 (80) – 22214550 e-Mail: [email protected] / [email protected] Jo/ Tender RFP AJSK Desktops Buy-Back System.docx -2018 Page 4 of 30 ` DISCLAIMER The information contained in this Request for Proposal (RFP) document or information provided subsequently to Bidder(s) or applicants whether verbally or in documentary form by or on behalf of Atalji Janasnehi Directorate, is provided to the Bidder(s) on the terms and conditions set out in this RFP document and all other terms and conditions subject to which such information is provided. This RFP is neither an agreement nor an offer and is only an invitation by the Directorate to the interested parties for submission of bids. The purpose of this RFP is to provide the Bidder(s) with information to assist the formulation of their proposals. This RFP does not claim to contain all the information each Bidder may require. Each Bidder should conduct its own investigations and analysis and should check the accuracy, reliability and completeness of the information in this RFP and where necessary obtain independent advice. Directorate makes no representation or warranty and shall incur no liability under any law, statute, rules or regulations as to the accuracy, reliability or completeness of this RFP. Directorate may in its absolute discretion, but without being under any obligation to do so, update, amend or supplement the information in this RFP. No contractual obligation whatsoever shall arise from the RFP process until a formal contract is signed and executed by duly authorized officers of the Directorate with the selected Bidder. Jo/ Tender RFP AJSK Desktops Buy-Back System.docx -2018 Page 5 of 30 ` SECTION –I: GENERAL TENDER CONDITIONS:- Clause-1. Atalji Janasnehi Directorate here in after called the Department invites Tenders in two cover systems from specialized and eligible bidders for providing 769 Laptops as per specification on Annexure-A to Atalji Janasnehi Kendra’s shown in Annexure-B on buy-back basis. Clause-2. The bidder should not have been blacklisted by any organization in Karnataka for any reason whatsoever. Clause-3. Each bidder submit only one tender. Clause-4. The bidder shall be responsible for all the costs associated with the preparations , submission and opening of tenders. Clause-5. The tenders shall remain valid for a period of not less than 120 days after the date of opening of tenders. A tender with a validity of less than 120 days shall be treated as non- responsive. If a bidder withdraws his tender during the validity of the tender, the EMD amount shall be forfeited. Clause-6. At any time prior to the date and time of submission of the tenders the Directorate may issue any amendments to this tender document. Clause-7 : Earnest Money Deposit (EMD):- 7.1 The service provider shall furnish, as part of its tender, Earnest Money Deposit as specified. 7.2 The EMD is required to protect the Directorate against the risk of the firms conduct which would warrant the securities forfeiture. 7.3 The EMD shall be denominated in Indian Rupees and shall be paid in the e-Procurement portal using the following payment modes: - Credit Card - Direct Debit - National Electronic Funds Transfer (NEFT) - Over The Counter (OTC) The OTC payment facility will be available at the designated bank branches located across the country. 7.4 Unsuccessful bidder’s EMD will be discharged/ refunded as promptly as possible, but not later than 30 days after the award of the contract to the selected Vendor. 7.5 The successful Bidder’s EMD will be discharged/ refunded upon the Bidder signing the Contract and furnishing the Performance Bank Guarantee. (PBG) Jo/ Tender RFP AJSK Desktops Buy-Back System.docx -2018 Page 6 of 30 ` 7.6 The EMD may be forfeited:- i. If the Bidder withdraws their bid during the period of Bid validity specified in this RFP; or ii. in case of the successful Bidder, if the Bidder fails; (i) to sign the Contract; or (ii) to furnish Performance Bank Guarantee SECTION-2: SPECIFIC TENDER CONDITIONS:- Clause-1. Technical specification of the Laptops:- The Specification of the Laptops is provided in the Annexure-A. Clause-2. Quantity required :- 769 (Seven hundred and sixty nine) provided the quantity could be + or – 25% at the time of actual work award. Clause-3. Warranty:- The materials supplied will be 3 years on-site warranty against all the damages. Clause-4. Scope of Work :- The successful bidder as to supply Laptops to the Atalji Janasnehi Kendra’s as shown in Annexure-B and collect one old Desktop available in those centers. The schedule of supply of Laptops is explained in Clause-5. The successful bidder shall collect old Desktop within 30 days from the installation of Laptops throughout the state but not later than 90 days from the receipt of purchase order/LOI. The successful bidder shall communicate the schedule for collecting the old Desktop within 30 days from the date of receipt purchase order/LOI to Atalji Janasnehi Directorate, so that the same can be communicated to all the Atalji Janasnehi Kendra’s in advance. In case the successful bidder fails to complete the activity of collecting old Desktops within 90 days from the date of receipt of purchase order/LOI as per Annexure-B, Department may forfeit up to 5% of PBG, in case of number of desktops not collected is between 50 to 100 and 5% in case of the number exceeds 100. Clause-5. Schedule of Supply of Materials :- The materials shall be delivered to the respective Atalji Janasnehi Kendra’s as shown in Annexure-B and installed within 08 weeks from the date of receipt of purchase order.