School Site Council Manual
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SCHOOL-BASED MANAGEMENT SHARED DECISION-MAKING School Site Council Manual Revised July 2015 SCHOOL - BASED MANAGEMENT/SHA RED DECISION - MAKING School Site Council Manual Boston Teachers Union Boston Public Schools Richard Stutman, President Dr. Tommy Chang, Superintendent Patrick Connolly, Vice-President Boston School Committee Charles R. Johnson, Secretary-Treasurer Michael McLaughlin, Elementary Field Rep. Caren Carew, Secondary Field Rep. Michael O'Neill, Chair Josefina Lascano Para/Substitute Field Rep. Dr. Hardin Coleman, Vice-Chair Angela Cristiani, Political Director Meg Campbell, Member Brenda Chaney, Parent and Community Liaison Michael Loconto, Member Jessica Tang, Director of Organizing Jeri Robinson, Member Paul Tritter, Director of Professional Learning Regina Robinson, Member BTU Executive Board Dr. Miren Uriarte, Member Savina Tapia, Student Representative Erik Berg Robert Carroll Brenda Chaney Allison Doherty Lauralee Johnson Cheryl Kelly Michael Maguire Sheryl Pedone James Philip Mary Ann Urban Garret Virchick Alice Yong Produced by Boston Public Schools Office of Engagement in conjunction with the Boston Teachers Union Fall 2015 ii BOSTON PUBLIC SCHOOLS JOINT LETTER FROM THE SUPERINTENDENT AND THE BOSTON TEACHERS UNION PRESIDENT In June of 2006, the Boston Teacher Union and the School Committee of the City of Boston entered into a four-year collective bargaining agreement. A major feature of this agreement is the implementation of a School-Based Management/Shared Decision-Making (SBM/SDM) model in all Boston Public Schools, that extends through duration of the current contract. The goals are to improve achievement by focusing the decision-making process at the School Site level and to engage a broad stakeholder group. The vehicle for this level of engagement is the School Site Council, which is composed of parents, teachers, building administrators, and a student at the high school level. We believe that the participation and cooperation of all school constituencies is essential for SBM/SDM and School Site Councils to work effectively in order to improve student achievement. The SBM/SDM School Site Council has extensive responsibility and authority as the decision-making committee for the school. In recognition of the central role it is expected to play, the contract provides that “a School Site Council may waive any provision of this agreement or any School Committee rule or regulation or Superintendent’s policy.” The power of SBM/SDM School Site Councils far exceeds that envisioned from School Councils established by the Massachusetts Education Reform Act of 1993, which is why ongoing attention to developing the capacity of the councils is essential. School Site Councils are integral to the future vision of the Boston Public School System, which in its mission statement pledges to provide all our students with an environment “where effective teaching and learning prepare all of our students to achieve at high levels, and where the entire community works together to focus on children”. Past SBM/SDM initiatives have focused on greater involvement in making decisions and making better decisions to improve teaching and learning for all students. A continued focus on this work, along with a commitment of all participants will ensure substantial school improvement. An essential element for individual school improvement is the SBM/SDM. We are grateful to those who volunteer time and energy to make the School Site Council a place where children’s learning always comes first. We look forward to the energetic participation and sincere support of parents, teachers, building administrators, students, and the greater community as we continue to work together to implement effective shared decision-making in all Boston Public Schools. iii SCHOOL - BASED MANAGEM ENT/SHARED DECISION - MAKING School Site Council Manual Table of Contents SCHOOL SITE COUNCILS IN BOSTON PUBLIC SCHOOLS .......................... 7 PURPOSE OF THIS MANUAL ............................................................................................ 8 SCHOOL SITE COUNCILS IN BOSTON PUBLIC SCHOOLS ............................................ 8 THE BASICS: SCHOOL SITE COUNCILS ........................................................... 10 .......................................................................................................................................... 11 THE BASICS: SCHOOL SITE COUNCILS ................................................................................ 11 SCOPE OF SCHOOL SITE COUNCIL AUTHORITY ..................................................... 12 Role of the School Site Council ............................................................................. 12 COMPOSITION OF SCHOOL SITE COUNCILS .......................................................... 13 MANAGING DIVERSITY ON THE SCHOOL SITE COUNCIL ......................................... 15 Diversity among BTU Bargaining Unit Members ................................................... 15 Changing the Composition of Councils .................................................................. 16 Terms of School Site Council Members ................................................................ 16 ROLES OF PERSONNEL SUBCOMMITTEE AND INSTRUCTIONAL LEADERSHIP TEAM ....................................................................................... 16 Role of the Personnel Subcommittee of the School Site Council .......................... 16 Role of the Instructional Leadership Team (ILT) ................................................... 17 OPERATIONS OF THE SCHOOL SITE COUNCIL .......................................... 18 School Site Council Bylaws ................................................................................... 18 SSC Meeting Logistics ........................................................................................... 22 OVERSIGHT AND MONITORING OF SCHOOL-BASED MANAGEMENT/SHARED DECISION-MAKING ............................................. 23 SBM/SDM Subcommittee ...................................................................................... 24 Complaints About School Site Councils ................................................................ 24 WAIVERS ........................................................................................................... 25 ORIENTATION AND TRAINING OF SSC MEMBERS ................................................... 28 iv Orientation .............................................................................................................. 29 Facilitation and Technical Assistance .................................................................... 29 BSC/BTU COLLECTIVE BARGAINING AGREEMENT: SBM/SDM CONTRACT LANGUAGE .......... 31 SCHOOL SITE COUNCILS: F R E QU E N T L Y AS K E D Q UESTIONS ........................ 43 .......................................................................................................................................... 44 SCHOOL SITE COUNCIL: FREQUENTLY ASKED QUESTIONS ................................................... 44 SCHOOL-BASED MANAGEMENT/SHARED DECISION-MAKING AND SCHOOL SITE COUNCILS ......................................................................................................... 44 Representative Group ......................................................................................... 48 OPERATIONAL REQUIREMENTS AND GUIDELINES FOR SCHOOL SITE COUNCILS ..... 53 DECISION-MAKING BY SCHOOL SITE COUNCILS ................................................... 58 BPS/BTU JOINT STEERING COMMITTEE AND THE OVERSIGHT OF SCHOOL SITE COUNCILS ......................................................................................................... 61 OVERALL ROLE OF SCHOOL SITE COUNCILS ........................................................ 63 GENERAL SCOPE OF SSC AUTHORITY ................................................................ 64 SCOPE OF SSC AUTHORITY: SELECTION OF SCHOOL PERSONNEL ........................ 65 SCOPE OF AUTHORITY: WAIVERS ....................................................................... 67 SCOPE OF AUTHORITY: SCHOOL BUDGET ........................................................... 71 QUALITY SCHOOL IMPROVEMENT PLAN (QSIP) .................................................... 72 ORIENTATION AND TRAINING OF SSC MEMBERS ................................................... 72 .......................................................................................................................................... 75 .......................................................................................................................................... 75 AP P E N D I X A: S UPERINTENDENT ’ S CIRCULAR AND EL E C T I ON I NFORMATION ... 75 .......................................................................................................................................... 75 SSC/SPC ROSTER ............................................................................................ 88 ELECTED REPRESENTATIVES .............................................................................. 88 AP P E N D I X B: S A M P L E SSC D OCUMENTS ............................................................... 102 SAMPLE MEETING AGENDA ............................................................................... 107 SCHOOL SITE COUNCIL MEETING MINUTES ........................................................ 108 AP P E N D I X C: L EGAL DOCUMENTS ..........................................................................