March 1, 2016 REGULAR and EXECUTIVE
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March 1, 2016 REGULAR AND EXECUTIVE SESSIONS OF THE BOARD OF SUPERVISORS AND PUBLIC HEALTH DISTRICT BOARD OF DIRECTORS AND WORK SESSIONS OF THE BOARD OF SUPERVISORS PURSUANT TO A.R.S. § 38-431.02 10:00 a.m. – Regular and Executive Sessions Immediately following – Work Session 1:15 p.m. – Executive and Work Sessions Continued First Floor Meeting Room 219 E. Cherry, Flagstaff, Arizona The Board may change the order of the agenda at the time of convening the meeting or at any time during the meeting. Members of the Board of Supervisors will attend either in person or by telephone conference call. Work sessions and regular meetings are open to the public. Persons with a disability may request a reasonable accommodation by contacting the Clerk of the Board of Supervisors Office at 928- 679-7144. Requests should be made as early as possible to allow time to arrange the accommodation. Notice of Option to Recess in Executive Session Pursuant to A.R.S. § 38-431.02, notice is hereby given to the members of the Board of Supervisors and to the general public that, at this meeting, the Board of Supervisors may vote to recess into Executive Session, which will not be open to the public, with the County’s attorneys for legal advice and discussion on any item listed on the following agenda, pursuant to A.R.S. § 38-431.03 (A) (3). Call to the Public for items not on the Agenda After the pledge of allegiance, the Chairman will call on members of the public to speak on any item or area of concern not listed on the agenda. Items presented during the Call to the Public portion of the Agenda cannot be acted on by the Board of Supervisors. Individual Supervisors may ask questions of the public, but are prohibited by the Open Meeting law from discussing or considering the item among themselves until the item is officially placed on the Agenda. Individuals are limited to a five-minute presentation. 1 Speaking During a Public Hearing After staff and applicant presentations for specific public hearing items, the Chairman will open the public hearing and ask for comments from the public. Those who fill out a speaker's form will be called on first. You do not need to fill out a speaker's form to speak. As a reminder, if you are carrying a cell phone, electronic pager, computer, two-way radio, or other sound device, we ask that you silence it at this time to minimize disruption of today’s meeting. Consent Agenda All matters under Consent Agenda are considered by the Board of Supervisors to be routine and will be enacted by a single motion. If discussion is desired on any particular consent item that item will be removed from the consent agenda and will be considered separately. Call to Order Pledgeence it of at Allegiance this time to minimize disruption of today’s meeting. Call to the Public for Items not on the Agenda Proclamation 1. Commemorate the 125th anniversary of Coconino County. Board of Supervisors Consent Agenda 1. Approve the minutes from the December 15, 2015; January 12, 2016; January 26, 2016; 2. Ratify and/or approve all warrants, electronic fund transfers, and other payments as listed on the agenda. An itemized list of the below-numbered claims is filed in the official records of the Coconino County Board of Supervisors. Run Date Warrant Information Computer Register Totals 01/29/16 (Manual) 91605973 $345.00 02/04/16 91605974-91606142 $1,059,482.89 02/04/16 EFT 3886-3914 $104,909.35 02/11/16 91606143-91606349 $1,343,154.56 02/11/16 EFT 3915-3953 $142,233.83 3. Adopt Resolution 2016-11 to correct the tax roll as noted on the Tax Roll Correction Summary dated March 1, 2016. Assessor 4. Approve Community Grant Funding from District 1 - $4,790.55; District 2 - $500.00; and District 4 - $1,000.00 for a total of $6,290.55, to Flagstaff Family Food Center for replacement of a failed walk-in cooler compressor. Board of Supervisors 5. Approve Community Grant Funding from District 1 - $5,000.00 to Museum of Northern Arizona Springs Stewardship Institute to restore functionality of Coyote Springs. Board of Supervisors 6. Approve community grant funding from District 3- $6,600 to United Way of Northern Arizona for the KinderCamp program in Williams. Board of Supervisors 2 7. Approve IGA between Coconino County and Arizona Department of Economic Security to provide $6,018 in Workforce Innovation and Opportunity Act (WIOA) funds for costs associated with the rebranding of the Arizona Workforce System in Coconino County. Career Center 8. Appoint Dr. Monica Baker of Coconino Community College to Coconino County Workforce Development Board to Represent the Department of Education for a term ending two years after the WIOA Transition Year which concludes June 30, 2016. Career Center 9. Set for public hearing to be held at the Board's meeting of March 29, 2016 at 6:00PM Case No. SUB-16-001: A request for an amendment to the approved Preliminary Plat (SUB-08-005) for a 130 lot subdivision (Kachina Village North) located on 40.1 acres in the RS-6000 Zone. The property is located at the northeast corner of Kachina Village off Tovar Trail west of I-17 and is identified as Assessor's Parcel Numbers 116-12-001A and 116-30-048F, 048G, 048H, and 048J.Owner/Applicant: Kachina 36 No. 1, LLC, Tempe, Arizona. Community Development. 10. Set for hearing to be held at the Board of Supervisor's meeting of March 29, 2016 at 6:00 p.m. Case No. AM-15-002: A proposal to amend the Coconino County Zoning Ordinance to establish criteria, process, rules and standards for community agriculture, accessory dwellings, projections into required yards, other amendments and to reformat the Ordinance. Applicant: Community Development 11. Approve Intergovernmental Agreement No. 886-15 between Coconino County and City of Flagstaff to provide eligible households with foreclosure/eviction prevention services, short-term shelter and move-in assistance in the amount of $12,000 for one year. Community Services 12. Approve the appointment of Charles Adornetto, Christine M. Brown, Thomas Chotena, Paul B. Christian, Donald P. Frame, Howard Grodman, Gerald D. McCafferty, Margaret A. McCullough, Ted S. Reed, Susan Slasor, Joshua Steinlage, Daniel Tom, and Robert B. Van Wyck as Judge Pro Tempore for Superior Court in Coconino County, for the term of July 1, 2016 through June 30, 2017 (FY17). Courts 13. Approve Resolution 2016-12, formalizing the February 2, 2016 action taken by the Board of Supervisors to approve and adopt the Hazard Mitigation Plan. Emergency Management 14. Approve repairs to Freightliner trucks by authorized dealer- Freightliner of Arizona, not to exceed $100,000 for FY2016. Public Works 15. Approve Modifications 8 and 9 of IGA No. A14AC00016, with the Bureau of Indian Affairs (BIA) to provide road maintenance services in the Western Agency of the Navajo Nation through September 30, 2016. Public Works 16. Approve the budget adjustment and transfer of funds from Northern Arizona Street Crimes Task Force, “METRO" unit, Racketeer Influenced and Corrupt Organization (RICO) to the Coconino County Sheriff's Office in the amount of $90,000 in FY16 to continue the Air Operations Program to include a temporary on call Air Operations Program Manager. Sheriff’s Office 17. Approve the budget adjustment and transfer of funds from Northern Arizona Street Crimes Task Force, “METRO" unit, Racketeer Influenced and Corrupt Organization (RICO) to the Coconino County Sheriff's Office in the amount of $6,550 to provide Critical Incident Stress Management (CISM) training to Law Enforcement Agencies during FY16. Sheriff’s Office 3 18. Approve the purchase of equipment and installation at radio towers to create a redundant microwave link from Niles Radio Communications utilizing Arizona State Contract # ADSSP013-036892, to be reimbursed by the FFY15 (Federal Fiscal Year 2015)Arizona Homeland Security Grant Program award #150103-01 in the amount of $56,000. Sheriff's Office 19. Approve a budget adjustment, to transfer $7,500 from Supervisor Babbott's Community Initiative funds to the Sheriff's Office to support the snow play task force including officer overtime and sign rental. Sheriff's Office 20. Approve Modification 005 and the USDA, Forest Service Apache Sitgreaves National Forest 2016 Annual Operating and Financial Plan in the amount of $5,000 from 01/01/16 to 12/31/16, to continue enhancement of law enforcement support. Sheriff's Office 21. Approve the 2016 Annual Operating and Financial Plan with the USDA, Forest Service Coconino and Kaibab National Forests and Modification 005 to the master Cooperative Law Enforcement Agreement #12-LE-11030420-001 in the amount of $65,000 from 01/01/16 to 12/31/16, to continue enhancement of law enforcement presence in heavily used recreation areas. Sheriff's Office 22. Approve an Intergovernmental Agreement by and between the Arizona Supreme Court through the Administrative Office of Courts (AOC), the Coconino County Board of Supervisors through the County School Superintendent, and the Coconino Superior Court through the Juvenile Court to provide Title funds for supplemental education programs at the Juvenile Detention Center in the amount of $41,720.76. Superintendent of Schools The Board of Supervisors will resolve as the Public Health District Board of Directors Public Health Services District Consent Agenda 23. Approve a FY16 Budget Amendment of $5,000 for the period of July 1, 2015 to June 30, 2016, to align the total costs with the total approved expenditures in the amount of $15,000 in order to continue assistance with spay and neutering services for dogs and cats owned by Coconino County residents.