March 1, 2016

REGULAR AND EXECUTIVE SESSIONS OF THE BOARD OF SUPERVISORS AND PUBLIC HEALTH DISTRICT BOARD OF DIRECTORS AND WORK SESSIONS OF THE BOARD OF SUPERVISORS PURSUANT TO A.R.S. § 38-431.02

10:00 a.m. – Regular and Executive Sessions Immediately following – Work Session 1:15 p.m. – Executive and Work Sessions Continued

First Floor Meeting Room 219 E. Cherry, Flagstaff, Arizona

The Board may change the order of the agenda at the time of convening the meeting or at any time during the meeting. Members of the Board of Supervisors will attend either in person or by telephone conference call. Work sessions and regular meetings are open to the public. Persons with a disability may request a reasonable accommodation by contacting the Clerk of the Board of Supervisors Office at 928- 679-7144. Requests should be made as early as possible to allow time to arrange the accommodation.

Notice of Option to Recess in Executive Session Pursuant to A.R.S. § 38-431.02, notice is hereby given to the members of the Board of Supervisors and to the general public that, at this meeting, the Board of Supervisors may vote to recess into Executive Session, which will not be open to the public, with the County’s attorneys for legal advice and discussion on any item listed on the following agenda, pursuant to A.R.S. § 38-431.03 (A) (3).

Call to the Public for items not on the Agenda After the pledge of allegiance, the Chairman will call on members of the public to speak on any item or area of concern not listed on the agenda. Items presented during the Call to the Public portion of the Agenda cannot be acted on by the Board of Supervisors. Individual Supervisors may ask questions of the public, but are prohibited by the Open Meeting law from discussing or considering the item among themselves until the item is officially placed on the Agenda. Individuals are limited to a five-minute presentation.

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Speaking During a Public Hearing

After staff and applicant presentations for specific public hearing items, the Chairman will open the public hearing and ask for comments from the public. Those who fill out a speaker's form will be called on first. You do not need to fill out a speaker's form to speak.

As a reminder, if you are carrying a cell phone, electronic pager, computer, two-way radio, or other sound device, we ask that you silence it at this time to minimize disruption of today’s meeting.

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Consent Agenda

All matters under Consent Agenda are considered by the Board of Supervisors to be routine and will be enacted by a single motion. If discussion is desired on any particular consent item that item will be removed from the consent agenda and will be considered separately.

Call to Order

Pledgeence it of at Allegiance this time to minimize disruption of today’s meeting.

Call to the Public for Items not on the Agenda

Proclamation

1. Commemorate the 125th anniversary of Coconino County.

Board of Supervisors Consent Agenda

1. Approve the minutes from the December 15, 2015; January 12, 2016; January 26, 2016;

2. Ratify and/or approve all warrants, electronic fund transfers, and other payments as listed on the agenda. An itemized list of the below-numbered claims is filed in the official records of the Coconino County Board of Supervisors. Run Date Warrant Information Computer Register Totals 01/29/16 (Manual) 91605973 $345.00 02/04/16 91605974-91606142 $1,059,482.89 02/04/16 EFT 3886-3914 $104,909.35 02/11/16 91606143-91606349 $1,343,154.56 02/11/16 EFT 3915-3953 $142,233.83

3. Adopt Resolution 2016-11 to correct the tax roll as noted on the Tax Roll Correction Summary dated March 1, 2016. Assessor

4. Approve Community Grant Funding from District 1 - $4,790.55; District 2 - $500.00; and District 4 - $1,000.00 for a total of $6,290.55, to Flagstaff Family Food Center for replacement of a failed walk-in cooler compressor. Board of Supervisors

5. Approve Community Grant Funding from District 1 - $5,000.00 to Museum of Northern Arizona Springs Stewardship Institute to restore functionality of Coyote Springs. Board of Supervisors

6. Approve community grant funding from District 3- $6,600 to United Way of Northern Arizona for the KinderCamp program in Williams. Board of Supervisors

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7. Approve IGA between Coconino County and Arizona Department of Economic Security to provide $6,018 in Workforce Innovation and Opportunity Act (WIOA) funds for costs associated with the rebranding of the Arizona Workforce System in Coconino County. Career Center

8. Appoint Dr. Monica Baker of Coconino Community College to Coconino County Workforce Development Board to Represent the Department of Education for a term ending two years after the WIOA Transition Year which concludes June 30, 2016. Career Center

9. Set for public hearing to be held at the Board's meeting of March 29, 2016 at 6:00PM Case No. SUB-16-001: A request for an amendment to the approved Preliminary Plat (SUB-08-005) for a 130 lot subdivision (Kachina Village North) located on 40.1 acres in the RS-6000 Zone. The property is located at the northeast corner of Kachina Village off Tovar Trail west of I-17 and is identified as Assessor's Parcel Numbers 116-12-001A and 116-30-048F, 048G, 048H, and 048J.Owner/Applicant: Kachina 36 No. 1, LLC, Tempe, Arizona. Community Development.

10. Set for hearing to be held at the Board of Supervisor's meeting of March 29, 2016 at 6:00 p.m. Case No. AM-15-002: A proposal to amend the Coconino County Zoning Ordinance to establish criteria, process, rules and standards for community agriculture, accessory dwellings, projections into required yards, other amendments and to reformat the Ordinance. Applicant: Community Development

11. Approve Intergovernmental Agreement No. 886-15 between Coconino County and City of Flagstaff to provide eligible households with foreclosure/eviction prevention services, short-term shelter and move-in assistance in the amount of $12,000 for one year. Community Services

12. Approve the appointment of Charles Adornetto, Christine M. Brown, Thomas Chotena, Paul B. Christian, Donald P. Frame, Howard Grodman, Gerald D. McCafferty, Margaret A. McCullough, Ted S. Reed, Susan Slasor, Joshua Steinlage, Daniel Tom, and Robert B. Van Wyck as Judge Pro Tempore for Superior Court in Coconino County, for the term of July 1, 2016 through June 30, 2017 (FY17). Courts

13. Approve Resolution 2016-12, formalizing the February 2, 2016 action taken by the Board of Supervisors to approve and adopt the Hazard Mitigation Plan. Emergency Management

14. Approve repairs to Freightliner trucks by authorized dealer- Freightliner of Arizona, not to exceed $100,000 for FY2016. Public Works

15. Approve Modifications 8 and 9 of IGA No. A14AC00016, with the Bureau of Indian Affairs (BIA) to provide road maintenance services in the Western Agency of the Navajo Nation through September 30, 2016. Public Works

16. Approve the budget adjustment and transfer of funds from Northern Arizona Street Crimes Task Force, “METRO" unit, Racketeer Influenced and Corrupt Organization (RICO) to the Coconino County Sheriff's Office in the amount of $90,000 in FY16 to continue the Air Operations Program to include a temporary on call Air Operations Program Manager. Sheriff’s Office

17. Approve the budget adjustment and transfer of funds from Northern Arizona Street Crimes Task Force, “METRO" unit, Racketeer Influenced and Corrupt Organization (RICO) to the Coconino County Sheriff's Office in the amount of $6,550 to provide Critical Incident Stress Management (CISM) training to Law Enforcement Agencies during FY16. Sheriff’s Office

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18. Approve the purchase of equipment and installation at radio towers to create a redundant microwave link from Niles Radio Communications utilizing Arizona State Contract # ADSSP013-036892, to be reimbursed by the FFY15 (Federal Fiscal Year 2015)Arizona Homeland Security Grant Program award #150103-01 in the amount of $56,000. Sheriff's Office

19. Approve a budget adjustment, to transfer $7,500 from Supervisor Babbott's Community Initiative funds to the Sheriff's Office to support the snow play task force including officer overtime and sign rental. Sheriff's Office

20. Approve Modification 005 and the USDA, Forest Service Apache Sitgreaves National Forest 2016 Annual Operating and Financial Plan in the amount of $5,000 from 01/01/16 to 12/31/16, to continue enhancement of law enforcement support. Sheriff's Office

21. Approve the 2016 Annual Operating and Financial Plan with the USDA, Forest Service Coconino and Kaibab National Forests and Modification 005 to the master Cooperative Law Enforcement Agreement #12-LE-11030420-001 in the amount of $65,000 from 01/01/16 to 12/31/16, to continue enhancement of law enforcement presence in heavily used recreation areas. Sheriff's Office

22. Approve an Intergovernmental Agreement by and between the Arizona Supreme Court through the Administrative Office of Courts (AOC), the Coconino County Board of Supervisors through the County School Superintendent, and the Coconino Superior Court through the Juvenile Court to provide Title funds for supplemental education programs at the Juvenile Detention Center in the amount of $41,720.76. Superintendent of Schools

The Board of Supervisors will resolve as the Public Health District Board of Directors

Public Health Services District Consent Agenda

23. Approve a FY16 Budget Amendment of $5,000 for the period of July 1, 2015 to June 30, 2016, to align the total costs with the total approved expenditures in the amount of $15,000 in order to continue assistance with spay and neutering services for dogs and cats owned by Coconino County residents. Health District

24. Approve Intergovernmental Agreement ADHS12-007885, Amendment 9 between the Arizona Department of Health Services and CCPHSD for the period July 1, 2015 to June 30, 2016, and a corresponding expenditure budget amendment of $14,798.00 to align the total approved costs with the contract to increase the response capabilities of CCPHSD in the event of infectious disease and/or containing airborne contaminants in the clinic through the purchase and installation of portable negative air pressure room equipment. Health District

25. Approve the IGA between North Country HealthCare (NCHC) and CCPHSD for the period of March 1 to June 30, 2016 in the amount of $23,800, with annual renewals through June 30, 2018, to provide payment for adult Coconino County residents to receive emergent dental care at NCHC. Health District.

26. Approve the IGA between Page Dental Center and CCPHSD for the period of March 1, 2016 to June 30, 2016 in the amount of $9,800, with annual renewals through June 30, 2018, to provide payment for adult Coconino County residents to receive screens and emergent dental care at the Page Dental Center. Health District.

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27. Approve IGA ADHS12-010891, Amendment No. 6 between the Arizona Department of Health Services and the Coconino County Public Health Services District for the period October 1, 2015 to September 30, 2016, in the amount of $9,534 to provide Commodity Supplemental Food Program and Senior Farmer's Market services. Health District

The Public Health District Board of Directors will resolve as the Board of Supervisors

Board of Supervisors Action Items

28. Public Hearing and recommendation to the AZ Department of Liquor Licenses and Control an application for an Acquisition of Control for Agent Nicholas Carl Guttilla, License #04033004 of Alliance Beverage Distributing Co., located at 5010 S. Heckethorn Road, Flagstaff, AZ 86001. Board of Supervisors

29. Public Hearing and recommendation to the AZ Department of Liquor Licenses and Control an application for a New Liquor License for Anthony Joseph Keller, License #10033215 of Woods Canyon Lake Store located at Hwy 260, FR300, FR105, Forest Lakes, AZ 85931. Board of Supervisors

30. Select Chair and Vice Chair for a term to begin March 4, 2016

Board of Supervisors Executive Session

31. Discussion on the re-use, lease, sale or purchase of property. The Board of Supervisors may convene in executive session pursuant to ARS 38-431.03(A) (7) to discuss or consult with designated representatives of the public body in order to consider its position and instruct its representatives regarding negotiations for the purchase, sale or lease of real property. Facilities Management/Parks and Recreation

32. Discussion and consultation with attorneys to receive legal advice regarding a road maintenance issue. Pursuant to ARS 38-431.03(A) (3), the Board may enter into executive session. Public Works

Work Session immediately follow Executive Session

A. Discussion of Resolution 2016-10 regarding the Disposition of Federal Lands. Government Relations

BREAK

1:15 p.m. Board of Supervisors Executive Session reconvenes

33. Discussion and consultation with attorneys to consider the Board’s position, obtain legal advice, and give instructions to counsel regarding Lilly v. Coconino County. Pursuant to ARS 38- 431.03(A) (4) the Board may enter into executive session. 1:45 p.m. Work Session continues

B. Discussion of FY17 Budget Process and Update. The Board of Supervisors may convene in executive session pursuant to ARS 38-431.03(A) (7). Finance

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C. Roundtable: To be discussed (Pursuant to A.R.S. § 38-431.02(H), these matters will not be acted upon)

 Planning Calendar for 2016  Future Agenda Items  State and Federal Legislation  County Supervisors Association (CSA) Update  National Association of Counties (NACo) Update  County Manager’s Report o Brief update on parking  Chair’s Report  Reports from Supervisors - (Update on new projects, district budgets, requests for services & initiatives, updates from County staff) o District 1 – Supervisor Art Babbott o District 2 – Supervisor Elizabeth Archuleta o District 3 – Supervisor Matt Ryan o District 4 – Supervisor Mandy Metzger o District 5 – Supervisor Lena Fowler

Executive Session reconvenes

34. Discussion of County Manager performance evaluation. Pursuant to A.R.S. 38-431.03 (A) (1), the Board of Supervisors may vote to enter executive session. Board of Supervisors

Adjourn

CERTIFICATION OF POSTING OF NOTICE The undersigned hereby certifies that a copy of the foregoing notice was duly posted at the Coconino County Administration Building, 219 East Cherry Avenue, Flagstaff, Arizona, on this

Date: ______at ______am / pm (circle one) in accordance with the statement filed by the Coconino County Board of Supervisors with the Clerk of the Board. Dated this day of 2016.

______Wendy Escoffier, Clerk of the Board

6 125th Anniversary Celebration Whereas, the 125th Anniversary Celebration is an occasion of public acknowledgement within Arizona; and

Whereas, the year 2016 marks the 125th anniversary of the establishment of Coconino County by the 16th Territorial Assembly and signed by Territorial Governor John N. Irwin on February 19, 1891; and

Whereas, Coconino County was carved out of Yavapai County, with an initial population of 4,000, named for the Coconino Indians, of whom today’s Havasupai are descendants; and

Whereas, in the early 1890s, five Babbitt brothers made their way from Cincinnati, Ohio to Flagstaff, Arizona, recognizing substantial resources that would shape a prosperous and wealthy county, such as lumber interests in their infancy, cattle and wool assets, “the finest building stone in the United States and quarrying industry,” as well as potatoes, beets, carrots, onions, corn, beans, and grains in abundance;” and

Whereas, by the 2010 Census, Coconino County had encompassed nearly 18,619 square miles and become the 2nd largest county by land area in the contiguous United States and had a population of 134,437, including six Native American tribes and myriad ethnicities and;

Now Therefore, we do hereby proclaim March 1, 2016 as 125th Anniversary Celebration Day within Coconino County. We encourage all citizens and organizations to observe this day in celebration, as a tribute to our people and being home to international destinations like the red canyons of Sedona, magnificent Grand Canyon, San Francisco Peaks wooded in Aspen and Ponderosa Pines, and escarpment of the Painted Desert that we all appreciate today.

Signed and sealed this first day of March 2016 COCONINO COUNTY BOARD OF SUPERVISORS:

OFFICE OF THE COCONINO COUNTY BOARD OF SUPERVISORS COCONINO COUNTY, FLAGSTAFF, ARIZONA TUESDAY, DECEMBER 15, 2015

The Coconino County Board of Supervisors and the Board of Directors of the Public Health Services District, Kachina Village Improvement District and Toho Tolani County Improvement District met in Regular Session at 6:00 p.m. on Tuesday, December 15, 2015 in the Board of Supervisors Meeting Room, First Floor, Administrative Center, 219 E. Cherry Avenue, Flagstaff, Arizona.

Roll Call. Present: Chairman Art Babbott, Vice Chairwoman Lena Fowler, Supervisor Elizabeth C. Archuleta, Supervisor Matt Ryan, and Supervisor Mandy Metzger.

Also Present: County Manager Cynthia Seelhammer, Deputy County Attorney Rose Winkeler, and Clerk of the Board Wendy Escoffier and Deputy Clerk of the Board Sharon David.

Chairman Babbott called the meeting to order at 6:02 p.m. and led the Pledge of Allegiance.

Call to the Public for Items not on the Agenda

There were no comments from the public for items not on the agenda.

Recognitions

1. Summit Award for Community and Economic Development; Coconino County for Listening to Customers: One Stop Permitting Shop, Jay Christelman and Jesse Newton.

Ms. Seelhammer introduced Community Development Director Jay Christelman and Lead Plans Examiner Jess Newton. Mr. Christelman thanked other department directors for their assistance.

All Supervisors recognized the project and made positive comments about the recognition and of the program. Chairman Babbott presented Mr. Christelman and Mr. Newton with Summit Award.

2. Summit Award for Employment and Training; Coconino County for Developing Organizational Talent via DOT Program. (Erika Philpot and Nadia Ivanova-Pfenning)

Ms. Seelhammer introduced Assistant Human Resources Director Mary Tinklenberg. Ms. Tinklenberg introduced HR Analyst/Employee Relations Nadia Ivanova-Pfenning, HR Training Committee Member Meghan Miller and inaugural DOT Program member Richard Baron.

All Supervisors made positive comments about the recognition and of the program. Supervisor Archuleta credited Ms. Seelhammer for her innovation. Supervisor Ryan related to a similar program used by the Sedona Ranger District. Chairman Babbott presented the Summit Award to Human Resources’ staff.

Chairman Babbott reads the County’s Mission Statement at every Board meeting.

Proclamations

1. Proclaim Dec. 15, 2015 as Don Howard Day in recognition of his years of service to the Summit Fire District and citizens of Coconino County.

Supervisor Metzger invited Chief Howard to the podium and read a proclamation, proclaiming Jan. 1, 2016 as Don Howard Day in Coconino County.

1 Dec. 15, 2015 Regular Session Minutes Approved March 1, 2015

Motion: proclaim January 1, 2016 as Don Howard Day in Coconino County, Action: Approve, Moved by Supervisor Mandy Metzger, Seconded by Supervisor Elizabeth C. Archuleta. Motion passed unanimously.

Chairman Babbott invited Chief Howard to address the Board. Chief Howard addressed the Board and thanked the Board for everything that they have done for the community.

Supervisor Archuleta thanked Chief Howard, recounted projects and interactions with him and presented him with a platter to commemorate the Schultz Fire.

Supervisor Metzger praised Chief Howard’s leadership, generosity, and hard work.

Supervisor Ryan recounted the many community building projects Chief Howard was involved in.

Vice Chairwoman Fowler recounted Chief Howard’s assistance during the 2010 snow event providing assistance to her District and to a stranded motorist on the way.

Chairman Babbott talked about Chief Howard’s ability to build relationships and his leadership.

2. Proclaim Dec. 16, 2015 as Jesse Rodriguez Day in recognition of his years of services to Head Start and the children of Coconino County.

Supervisor Archuleta read the proclamation to proclaim December 15, 2015 as Jesse Rodriguez Day in Coconino County.

Motion: Proclaim December 15, 2015 as Jesse Rodriguez Day in Coconino County, Action: Approve, Moved by Supervisor Elizabeth C. Archuleta, Seconded by Supervisor Matt Ryan. Motion passed unanimously.

Supervisor Archuleta invited Mr. Rodriguez to the lectern.

Mr. Rodriguez recounted his experiences as a teacher and thanked the Board for their recognition.

Supervisor Archuleta recounted the story of a former Head Start student and presented statements regarding his subsequent achievements.

Supervisor Ryan lauded Mr. Rodrigues for his dedication and accomplishments.

Supervisor Metzger said Mr. Rodriguez reminds others of why public service is so important and the need to be true to what you believe in.

Vice Chairwoman thanked Mr. Rodriguez and noted the Head Start program in Fredonia is the pride and joy of the community.

Chairman Babbott thanked Mr. Rodriguez for a job well done and addressed a recent presentation Mr. Rodriguez gave regarding poverty in the County.

2 Dec. 15, 2015 Regular Session Minutes Approved March 1, 2015

Board of Supervisors Consent Agenda

Motion: Move the approval of the consent agenda items 1-16 minus item 13, Action: Approve, Moved by Supervisor Mandy Metzger, Seconded by Supervisor Matt Ryan. Motion passed unanimously.

1. Approve the minutes from the Oct. 20, 2015 meetings and Nov. 3, 2015 regular meeting.

2. Approve Warrant Registers. An itemized list of the below-numbered claims is filed in the official records of the Coconino County Board of Supervisors. Run Date Warrant Information Computer Register Totals 11/25/15 91604055-91604274 $1,150,049.10 11/25/15 EFT 3570-3600 $26,416.67 12/03/15 91604275-91604458 $357,987.69 12/03/15 EFT 3601-3633 $217,358.79

3. Adopt Resolution 2015-81 to correct the tax roll as noted on the Tax Roll Correction Summary dated November 19, 2015. Assessor

4. Acknowledge receipt of the Tax Year 2016 Coconino County Tax Assessment Roll from the County Assessor, and direct the Clerk to accept it for filing, pursuant to Arizona Revised Statutes. Board of Supervisors 5. Approve a budget adjustment to transfer $200 from Supervisor Metzger's Community Grant Funds to the Intertribal Advisory Board to assist with expenses associated with the annual community forum. Board of Supervisors

6. Approve Community Grant Funding from District 1 - $3,422.00 to Greater Flagstaff Forests Partnership to collect economic data from 4FRI contractors in calendar year 2016. Board of Supervisors

7. Approve Community Grant Funding from District 3- $10,000 to Sedona Red Rock Trail Fund to assist with trail work on A.B. Young Trail and Bell Rock Pathway. Board of Supervisors

8. Appoint Robert Thorpe, Precinct 63 and Wendy Joan Rogers, Precinct 6 as Precinct Committee members to fill vacancies created by a lack of candidates in the 2014 election and as requested by the Coconino County Republican Party. Board of Supervisors

9. Appoint Steven L. Smith to the Coconino County Inter-Tribal Advisory Council for a 6-year term to begin December 15, 2015 and expire December 14, 2021. Board of Supervisors

10. Adopt Resolution 2015-82; appointing Christopher Laws as the Zoning Inspector, per Arizona Revised Statutes Section 11-815 for a term beginning December 15, 2015. Community Development

11. Approve renaming of two cul-de-sacs in Starlight Pines Unit 3 from Well Water Road to Mountain Lion Circle and Raven Circle in order to comply with Ordinance 2007-05: the Street Naming and Standard Addressing Ordinance, approved in July 2007 by the Coconino County Board of Supervisors. Community Development

3 Dec. 15, 2015 Regular Session Minutes Approved March 1, 2015

12. Approve Intergovernmental Agreement number ADES15-089142 Amendment No. 1 between Coconino County Community Services (CCCS) and AZ Department of Economic Security (ADES) for a cumulative reimbursement ceiling for the period July 1, 2015 through June 30, 2020 in the amount of $709,126. Community Services. Budget Adjustment Requested. Community Services

13. Separated. Approve Memorandum of Understanding with Northern Arizona Center for Entrepreneurship and Technology (NACET) on behalf of the Small Business Development Center (SBDC) and Coconino County Community Services to provide instruction for the County Basic Business Empowerment (BBE) Program at the rate of $13,500. Community Services

In response to questions from Chairman Babbott, Community Services Director Janet Regner provided a brief history of the Small Business Development Center (SBDC) and the Basic Business Empowerment (BBE) Program. She spoke about the role of Community Services in those programs and explained that NACET is now the sponsor of the programs. She said the County is saving approximately $50,000 by having this agreement.

Supervisor Fowler expressed her appreciation for the programs and spoke highly of the classes offered by the BBE.

Motion: Move that we approve item 13, Action: Approve, Moved by Vice Chairwoman Lena Fowler, Seconded by Supervisor Mandy Metzger. Motion passed unanimously.

14. Approve the purchase of seven vehicles under AZ State Contract No. ADSPO12-001167 from Courtesy Chevrolet in the amount of $272,855.68. Public Works

15. Approve a budget adjustment in the amount of $60,575 to transfer funds to Mechanical Services to complete the purchase of eight replacement vehicles. Sheriff's Office

16. Approve a budget adjustment in the amount of $180,149.26 to complete the purchase of a PistonBully Scout Snow Machine from Kassbohrer All-Terrain Vehicles, Inc. Sheriff's Office

Health Services District Consent Agenda

Motion: Resolve as the Public Health Services District, Action: Approve, Moved by Supervisor Elizabeth C. Archuleta, Seconded by Vice Chairwoman Lena Fowler. Motion passed unanimously.

17. Approve IGA ADHS16-099160, Amendment No. One with the Arizona Department of Health Services for the period July 1, 2015 to June 30, 2016, in the amount of $714,233.50 to provide tobacco and chronic disease education, injury prevention education, family planning, and public health accreditation activities. Health Services District

4 Dec. 15, 2015 Regular Session Minutes Approved March 1, 2015

18. Approve the appointments of Dr. Kevin D. Horn, Dr. Mark A. Fischione, Dr. Diane Karluk, Dr. Wesley E. Wallis, and Dr. Archiaus L. Mosey as temporary Medical Examiners, through a letter to the State Office of Vital Records, in order to provide autopsy services when the County Medical Examiner is not available. Health Services District

Motion: Move to approve the public health district consent agenda items 17 and 18, Action: Approve, Moved by Director Mandy Metzger, Seconded by Director Matt Ryan. Motion passed unanimously.

Motion: Resolve as the Board of Supervisors, Action: Approve, Moved by Director Mandy Metzger, Seconded by Director Elizabeth C. Archuleta. Motion passed unanimously.

Kachina Village Improvement District Consent Agenda

Motion: Resolve as the Kachina Village Improvement District, Action: Approve, Moved by Supervisor Matt Ryan, Seconded by Vice Chairwoman Lena Fowler. Motion passed unanimously.

19. Approve Water Infrastructure Finance Authority of Arizona (WIFA) Grant funding in the amount of $35,000 for Kachina Village Improvement District's Water Master Plan Project. KVID

Motion: Move that we approve the consent agenda for KVID, Action: Approve, Moved by Director Matt Ryan, Seconded by Director Elizabeth C. Archuleta. Motion passed unanimously.

Motion: Resolve as the Board of Supervisors, Action: Approve, Moved by Director Mandy Metzger, Seconded by Vice Chairwoman Lena Fowler. Motion passed unanimously.

Toho Tolani County Improvement District Consent Agenda

Motion: Resolve as the Toho Tolani Improvement District Board of Directors, Action: Approve, Moved by Supervisor Matt Ryan, Seconded by Supervisor Elizabeth C. Archuleta. Motion passed unanimously.

20. Approval of the Settlement Agreement and Mutual Release in the amount of $615,000, and a budget adjustment to pay that amount. County Attorney

Motion: Move that we approve this settlement agreement on the consent agenda for Toho Tolani Improvement District, Action: Approve, Moved by Director Matt Ryan, Seconded by Director Mandy Metzger. Motion passed unanimously.

Motion: Resolve as the Board of Supervisors, Action: Approve, Moved by Director Elizabeth C. Archuleta, Seconded by Vice Chairwoman Lena Fowler. Motion passed unanimously.

Board of Supervisors’ Action Items

21. Public hearing and consideration of Ordinance No. 2015-13 pertaining to Case No. ZC-15-006: A request for a Zone Change from RR-1.5 (Rural Residential, 1 ½ acre minimum parcel size) Zone to RS-10,000 (Residential Single Family 10,000 sq. ft. minimum parcel size) for a 1.91-acre parcel. The property is located at 39 Caddo in Mountainaire Unit 4 Subdivision and is identified as Assessor's Parcel No. 115-11-107A. Community Development

5 Dec. 15, 2015 Regular Session Minutes Approved March 1, 2015

Planning and Zoning Manager Jeanne Trupiano presented a powerpoint presentation to describe the request for a zone change and provided the history of the property’s zoning, which originated as Tract A.

Ms. Trupiano reviewed the findings required to approve the zone change; 1) that the change is consistent with the goals, objectives and policies of the Comprehensive Plan and the Planning and Zoning Ordinance, 2) that the change is in the interest of or will further the public health, safety, comfort, convenience and welfare, and 3) that the change will not adversely affect the established character of the surrounding neighborhood nor be detrimental to adjacent properties.

Applicant Cody Smith addressed the Board regarding his request and said this change will take an ‘odd out of place lot’ and make it consistent with the subdivision.

Chairman Babbott opened the public hearing and invited members of the public to speak.

Stephanie Russell who lives at the intersection of Kiowa and Heron, spoke against the zoning change; citing traffic and safety issues.

Supervisor Ryan noted that any correspondence received by his office was forwarded to staff for review and comment.

Brian Rambo of Mountainaire spoke in favor of the project and said that the lots will be larger than most in the subdivision and the homes will be individually designed.

Tom Brown of Mountainaire, said he sold the lot in question to the current owner and provided a history of the attempts to sell the lot and what he was told by County personnel for zoning. He spoke against the rezone and said it would add traffic.

Mr. Brown and Ms. Trupiano answered questions from Chairman Babbott and the Board related to the access for the water utility. Mr. Brown used a map to explain where the water utility is located and where the trucks park.

Mr. Smith used the map to further indicate the access to the proposed lots and presented statements regarding the easement and its use; noting that the utility lot does not include an office.

Russ Rowen, a Kiowa resident, spoke against the project; citing traffic congestion and headlights that would shine into his house.

Mr. Brown readdressed the Board.

Ms. Russell readdressed the Board.

Receiving no further comments, Chairman Babbott closed public hearing at 7:42 p.m.

Supervisors Archuleta and Ryan discussed the street design with staff. Planner Bob Short provided information regarding the layout of the streets, traffic impact and answered questions related to the subdivision ordinance.

Mr. Smith provided an explanation of the road/easement configurations; noting it was going to be a shared driveway that would be paved to meet the subdivision standards. Mr. Smith addressed questions from the Board.

6 Dec. 15, 2015 Regular Session Minutes Approved March 1, 2015

Applicant, staff and Board members discussed the road/easement widths, drainage and cul-de-sac requirements for a firetruck to turn around. Mr. Christelman clarified that the roads would be private.

Environmental Health Program Manager Joelle Wirth spoke about waste water treatments and the distance from the existing well. Ms. Wirth noted the proposed lots are 4 times larger than other lots in the area.

Supervisor Ryan clarified with Ms. Trupiano that the lot sizes meet the Mountainaire Plan. Ms. Trupiano said if the property had not been located in the existing subdivision, the subdivision process would have been required.

Board members, staff and the former owner of the property engaged in a lengthy conversation regarding the access to the proposed properties and the existing water station.

Supervisor Babbott stated that he could make the findings required by the Board to approve the zoning case.

Supervisor Ryan express concern with the drainage issue.

Supervisor Archuleta advised she does not want the water standpipe to create a negative impact; indicated that she can make the finding and the zone change does meet the requirements of the Comprehensive Plan.

Supervisor Metzger stated she would prefer a different design but she can make the findings. Vice Chairwoman Fowler affirms same.

Ms. Trupiano outlined the next steps for the property owner if the request is approved. Mr. Smith stated he would be willing to work with staff to make a better plan. Supervisor Archuleta made suggestions to mitigate traffic associated with the water standpipe.

Motion: Having been able to make the findings (1) that the change is consistent with the goals, objectives and policies of the Comprehensive Plan and the Planning and Zoning Ordinance, 2) that the change is in the interest of or will further the public health, safety, comfort, convenience and welfare, and 3) that the change will not adversely affect the established character of the surrounding neighborhood nor be detrimental to adjacent properties) I will move we adopt Ordinance 2015-13 pertaining to Case Number ZC-15-006 for a zone change from Rural Residential to Residential Single Family, 10,000 square foot minimum parcel size for the property located at 39 Caddo in Mountainaire Unit 4 Subdivision, Action: Approve, Moved by Supervisor Mandy Metzger, Seconded by Elizabeth C. Archuleta. Discussion on the Motion: Supervisor Ryan shared his thoughts regarding the zone change and said he is struggling with the history of the property, which had originally been designated as Tract A of the subdivision for the water utility. He stated he would likely vote against the zone change. Individual Board members shared their opinions of the request. Chairman Babbott reminded the Board that the zone change does not require the same process as creating a new subdivision. Chairman Babbott called the question. Supervisor Ryan stated that he would vote in favor of the zone change because he could make the findings, it is a good project, and the applicant is willing to work with the adjacent property owners, especially with the utility. Motion passed unanimously.

Chairman Babbott congratulated the applicant.

Chairman Babbott called for a break at 8:48 p.m. and reconvened the meeting at 8:55 p.m.

22. Public Hearing and possible adoption of Resolution No. 2015- 83, approving the Coconino County Comprehensive Plan. Community Development.

7 Dec. 15, 2015 Regular Session Minutes Approved March 1, 2015

Ms. Trupiano provided a brief history and timeline of the Comprehensive Plan update. She thanked the various groups involved in the update and committee members present.

Ms. Trupiano reviewed the primary updates of the plan including the Introduction; Sustainability and Resiliency; Water Resources; Land Use and Growth; Community Character; Economic Development; Parks, Open Space, Trails and Recreation; Community Services; Public Safety; Circulation and Energy Elements.

Ms. Trupiano reviewed typos and small edits that would be made based on conversations she has had with staff and Supervisors. Supervisor Fowler reviewed the changes that would include plants and the use of plants by Native Americans. Ms. Trupiano and the Board reviewed specific changes to the Plan; including changes to the policy section.

Board members provided individual interpretations of specific sections and policies within the document with Supervisor Archuleta stating it is a living document.

Chairman Babbott reviewed the entire process of adopting the Comprehensive Plan.

Supervisor Archuleta discussed the Water Resources Element and requested that wildlife be included in the water resources section, with Supervisor Ryan agreeing. AZ Game and Fish Wildlife Biologist Hannah Griscom provided information of what could be added regarding wildlife.

Chairman Babbott left the meeting at 9:25 pm and returned at 9:27 pm.

Supervisor Metzger requested a change in the Natural Environment section of page 2, line 57 to change the word “all” to “some”.

Supervisor Fowler reviewed specific wording suggestions in different sections of the plan with Ms. Trupiano and the Board.

Supervisor Archuleta and Ms. Trupiano discussed the wording regarding noise mitigation in commercial zones where there are no neighbors.

Supervisor Metzger asked about including innovative measures related to rural roads such as maintaining rural roads.

Board members discussed implementation of the document and whether specific changes would carry the weight of policy with Chairman Babbott; stating the Comprehensive Plan is not a regulatory document.

Supervisor Ryan suggested the wording “Explore innovative public and private processes that enhance maintenance and infrastructure improvements” for Item 40.

Chairman Babbott opened the public hearing at 9:48 p.m.

An unidentified woman from the City of Flagstaff thanked and congratulated the Board for completing the Plan.

Receiving no other comments, Chairman Babbott closed the public hearing.

Supervisor Ryan complimented staff, advisory groups and community members.

Supervisor Archuleta stated she is very proud of the diversity of the people who worked on the Plan and the expertise of staff.

8 Dec. 15, 2015 Regular Session Minutes Approved March 1, 2015

Supervisor Metzger said stated she is comfortable with this plan moving forward due to the diversity and expertize of those involved.

Supervisor Fowler thanked everyone involved in the long process; noting everyone’s willingness to listen and have patience to follow the process.

Chairman Babbott said there is a great story imbedded in the document and called it ‘a great values document of who we are and what we want to be.”

Chairman Babbott recognized Community Development staff and reviewed the projects. He recognized County Manager Cynthia Seelhammer, who said it was a community effort.

Motion: Make a motion that we approve the updated Comprehensive Plan with the modifications noted with staff tonight (Chairman Babbott clarified the motion would include the adoption of Resolution 2015- 83), Action: Approve, Moved by Supervisor Matt Ryan, Seconded by Supervisor Elizabeth C. Archuleta. Motion passed unanimously.

There being no further business, chairman Babbott adjourned the meeting at 10 p.m.

______Art Babbott, Chair

(SEAL) ATTEST:

______Wendy Escoffier, Clerk of the Board

9 Dec. 15, 2015 Regular Session Minutes Approved March 1, 2015

OFFICE OF THE COCONINO COUNTY BOARD OF SUPERVISORS COCONINO COUNTY, FLAGSTAFF, ARIZONA TUESDAY, DECEMBER 15, 2015

The Coconino County Board of Supervisors met in Work Session and the Coconino County Board of Supervisors and Toho Tolani County Improvement District Board of Directors met in Executive Session at 10:00 a.m. on Tuesday, December 15, 2015 in the Board of Supervisors Meeting Room, First Floor, Administrative Center, 219 E. Cherry Avenue, Flagstaff, Arizona.

Roll Call. Present: Chairman Art Babbott, Vice Chairwoman Lena Fowler, Supervisor Elizabeth C. Archuleta arriving at 10:05 a.m., Supervisor Matt Ryan, and Supervisor Mandy Metzger.

Also Present: County Manager Cynthia Seelhammer, Deputy County Attorney Rose Winkeler, and Clerk of the Board Wendy Escoffier.

Chairman Babbott called the meeting to order at 10 a.m.

Work Session Topic A: Northern Arizona Intergovernmental Public Transportation Authority (NAIPTA) Update. NAIPTA CEO and General Manager Jeff Meilbeck

Handout: PowerPoint titled, “NAIPTA Mission, Getting You Where You Want to Go” and a short untitled video showing NAIPTA services.

Presenter: NAIPTA CEO and General Manager Jeff Meilbeck

Mr. Meilbeck spoke about public transit in Flagstaff; including a brief history and future plans to expand the frequencies of service to attract additional riders. He answered questions from all Board members.

The Board and Mr. Meilbeck discussed the Vanpool program and talked about ways to increase it; including costs of programs and ideas to make improvements to service and potential partnerships.

County Manager Seelhammer reminded Mr. Meilbeck of the downtown parking issues to assure that NAIPTA is aware of the potential to increase future services related to downtown parking.

Board Direction: No direction given. This item was for informational purposes.

Work Session Topic B: Flagstaff Metropolitan Planning Organization update. FMPO Manager Dave Wessel

Handout: PowerPoint titled, “RTP Update; blueprint 20140, Flagstaff Regional Transportation Plan.”

Presenter: FMPO Manager Dave Wessel

Mr. Wessel briefly spoke about the FMPO update project. Individual Board members offered suggestions for Mr. Wessel on how to obtain additional input. In response to questions from Chairman Babbott, Mr. Wessel explained the Board’s role in the update.

Board Direction: No direction given. This item was for informational purposes.

1 Dec. 15, 2015 Work/Executive Session Minutes Approved March 1, 2016

Executive Session

Motion: Resolve as the Toho Tolani County Improvement District Board of Directors, Action: Approve, Moved by Supervisor Matt Ryan, Seconded by Supervisor Mandy Metzger. Motion passed unanimously.

1. Discussion, consultation with attorneys for legal advice and possible action regarding Safeco Insurance Co. of America v. Toho Tolani County Improvement District, U.S. District Court, District of Arizona, Case No. CV 07-8061. Pursuant to A.R.S. Sec. 38-431.03(A) (4), the Board may vote to enter executive session. County Attorney

Deputy County Attorney Rose Winkeler advised the Board to enter executive session.

Motion: Enter executive session, Action: Approve, Moved by Director Matt Ryan, Seconded by Director Mandy Metzger. Motion passed unanimously.

Chairman Babbott asked those not needed for the executive session to leave the room. The Board entered executive session at 11:30 a.m.

Chairman Babbott reconvened the open session at 11:37 a.m. and asked for a motion to resolve as the Board of Supervisors.

Motion: Resolve as the Board of Supervisors, Action: Approve, Moved by Director Mandy Metzger, Seconded by Director Lena Fowler. Motion passed unanimously.

Chairman Babbott called for a break at 11:38 a.m. and reconvened the meeting at 1:15 p.m.

Recognition

1. Recognize DOT (Developing Organizational Talent) participants Richard Baron and Jocelyn Beard.

Ms. Seelhammer stated that Jocelyn Beard could not attend as she is completing a project for the City of Page. She provided information about the program and spoke about the projects accomplished by the first round of DOTS.

Mr. Baron addressed the Board regarding his experiences with the program. Mr. Baron answered questions from individual Board members and made positive comments about the program.

Chairman Babbott read a certificate of recognition and presented it to Mr. Baron.

Work Session Topic C: Information to the Board of Supervisors regarding the new GASB financial reporting requirement, and its effect on the FY15 Comprehensive Annual Financial Report (CAFR). - Finance

Handouts: PowerPoint titled, “Pension Liability.”

Presenters: Deputy County Manager Mike Townsend, Chief Financial Officer Bonny Lynn and County Audit Manager Thomas Johnson. Ms. Lynn and Mr. Johnson explained the change related to the financial reporting requirement and answered questions from individual Board members. Ms. Lynn clarified that this is not a new liability; it is just the first time it has to be reported in this manner. In response to questions from Chairman Babbott, 2 Dec. 15, 2015 Work/Executive Session Minutes Approved March 1, 2016

Mr. Johnson, Ms. Lynn, and Mr. Townsend explained the additional information that is required with Mr. Townsend stating that instead of a footnote in the budget, the information is 20 or more pages outlining how much the County is liable for up to 50 years in the future. Mr. Townsend said with the changes, it is now easier and clearer for the public to gather the information.

Board Direction: No direction given. This item was for informational purposes.

Chairman Babbott called for a break at 2:30 p.m. and reconvened the meeting at 2:35 p.m.

Supervisor Archuleta was present via conference telephone until arriving in person at 2:44 p.m.

Immediately Following – Executive Session Continues

2. Receive advice and give direction to the Board’s attorney concerning possible litigation. Pursuant to A.R.S. 38-431.03(A) (4) the Board of Supervisors may take a motion to convene in executive session to receive advice and give direction. County Attorney

Deputy County Attorney Rose Winkeler advised the Board to enter executive session to receive legal advice.

Motion: Enter executive session, Action: Approve, Moved by Chairman Babbott, Seconded by Supervisor Archuleta. Motion passed unanimously.

Chairman Babbott asked those not required for the executive session to leave the room. The Board entered executive session at 2:35 p.m.

Chairman Babbott reconvened the open session at 3:16 p.m. and called for a break.

Supervisor Archuleta left the meeting and returned at 4:06 p.m.

Immediately Following - Work Session Continues

Chairman Babbott reconvened the work session at 3:37 pm

Work Session Topic D: Discussion with Eric Descheney from the Navajo Nation regarding items of mutual interest.

Eric Descheney, Legislative Assistant to Navajo Nation Vice President Jonathan Nez and Navajo Nation Attorney General Branch discussed topics of mutual interest with the Board of Supervisors.

Board Direction: Reconvene in 6-8 weeks to discuss responding to emergencies and invite Apache County officials to participate.

Work Session Topic E: Roundtable. To be discussed (Pursuant to A.R.S. § 38-431.02(H) – These matters will not be acted upon.)

This item took place earlier in the meeting. Individual Board members and staff provided informational updates.

Board members reviewed a memo titled, Downtown Parking Update prepared by Facilities Management.

3 Dec. 15, 2015 Work/Executive Session Minutes Approved March 1, 2016

Chairman Babbott called for a break at 4:48 p.m. and reconvened the meeting at 5:00 p.m.

Immediately Following – Executive Session Continues

3. Discussion of County Manager performance evaluation. Pursuant to A.R.S. 38-431.03(A) (1), the Board of Supervisors may take a motion to convene in executive session. County Attorney

Motion: Enter executive session, Action: Approve, Moved by Supervisor Ryan, Seconded by Supervisor Archuleta. Motion passed unanimously.

Chairman Babbott asked those not required for the executive session to leave the room. The Board entered executive session at 5:00 p.m.

Chairman Babbott reconvened the open session at 5:30 p.m. and there being no further discussion adjourned the meeting.

______Art Babbott, Chair

(SEAL) ATTEST:

______Wendy Escoffier, Clerk of the Board

4 Dec. 15, 2015 Work/Executive Session Minutes Approved March 1, 2016

OFFICE OF THE COCONINO COUNTY BOARD OF SUPERVISORS COCONINO COUNTY, FLAGSTAFF, ARIZONA

WORK SESSION MINUTES 219 E. Cherry Avenue, Flagstaff, Arizona Tuesday, January 12, 2016 2:30 p.m.

Roll Call. Present: Chairman Art Babbott, Vice Chairwoman Lena Fowler, Supervisor Elizabeth C. Archuleta participating via phone, Supervisor Matt Ryan, and Supervisor Mandy Metzger.

Absent/Excused: Supervisor Elizabeth C. Archuleta

Also Present: County Manager Cynthia Seelhammer, Clerk of the Board Wendy Escoffier, Sr. Civil County William Ring, and Deputy Clerk of the Board Sharon David.

Chairman Babbott called the meeting to order at 2:49 p.m.

Work Session Topic A: Presentation of the Parks and Recreation Department's Annual Report for the past two fiscal years: FY-2014 and FY-2015. Parks and Recreation

Handouts: PowerPoint titled, “Coconino County Parks and Recreation, Past, Present and Future – Part I, FY-14 / FY-15.”

Presenters: Parks and Recreation Director Dustin Woodman

Mr. Woodman presented the annual report for the last two fiscal years; discussed public-private partnerships, and provided an update on the various projects.

Mr. Woodman answered questions from individual Board members. Individual Board members made comments.

Board Direction: None provided at this time.

Chairman Babbott called for a 5 minute break and reconvened the work session at 4 p.m.

1 January 12, 2016 Work Session Minutes Approved March 1, 2016

Work Session Topic B Presentation, discussion, and direction to staff regarding the current scope, schedule, and budget conditions, as well as next steps relative to a possible acquisition of 220 acres adjacent to Fort Tuthill County Park. Parks and Recreation

Handouts: PowerPoint titled, “Coconino County Parks and Recreation, Past, Present and Future – Part II, FY-14 / FY-15.” Presenters: Parks and Recreation Director Dustin Woodman.

Director Woodman, Board members and Deputy County Attorney Winkeler discussed entering executive session.

Motion: Enter executive session, Action: Approved. Moved by Supervisor Matt Ryan, Seconded by Vice Chairwoman Lena Fowler. Motion passed unanimously.

The Board entered executive session at 4:03 p.m.

Chairman Babbott reconvened the open session at 4:44 p.m.

Director Woodman advised this is the first of several informational updates to the Board and public regarding various County parks improvements. A PowerPoint was presented to review possible improvements to Fort Tuthill County Park.

Work Session Topic C: Roundtable. To be discussed pursuant to A.R.S. § 38-431.02(H) – These matters will not be acted upon.

Individual Board members and staff provided informational updates.

The Board reviewed a draft International Dark Skies Nomination letter prepared by Government Relations.

There was discussion and presentation regarding proposed legislation and efforts to move Federal land to State control. The Board directed staff to schedule a work session on the topic of disposition of Federal Lands in order to consider a resolution stating the County’s position.

There being no further discussion Chairman Babbott adjourned the meeting at 5:51 p.m.

______Art Babbott, Chair

(SEAL) ATTEST: ______Wendy Escoffier, Clerk of the Board

2 January 12, 2016 Work Session Minutes Approved March 1, 2016

OFFICE OF THE COCONINO COUNTY BOARD OF SUPERVISORS, FLOOD CONTROL DISTRICT BOARD OF DIRECTORS, AND JAIL DISTRICT BOARD OF DIRECTORS COCONINO COUNTY, FLAGSTAFF, ARIZONA

REGULAR SESSION MINUTES 219 E. Cherry Avenue, Flagstaff, Arizona Tuesday, January 12, 2016 10:00 a.m.

Call to Order/Roll Call

Chairman Babbott called the meeting to order and 10:04 a.m. and led the Pledge of Allegiance.

Present: Chairman Art Babbott, Vice Chairwoman Lena Fowler, Supervisor Elizabeth C. Archuleta participating via phone, Supervisor Matt Ryan arriving at 10:06 a.m., and Supervisor Mandy Metzger.

Also Present: County Manager Cynthia Seelhammer, Clerk of the Board Wendy Escoffier, Sr. Civil County Attorney William Ring

Call to the Public for Items not on the Agenda

There were no comments from the public for items not on the agenda.

Chairman Babbott recognized Sr. Civil County Attorney William Ring, who in turn introduced Brian Y. Fururya who is a new Deputy County Attorney.

Board of Supervisors Consent Agenda

Motion: Move the approval of the Consent Agenda Items 1-21 with the exception of Item 9, Action: Approve, Moved by Supervisor Mandy Metzger, Seconded by Vice Chairwoman Lena Fowler. Motion passed unanimously.

1. Approve the minutes from the November 3, 2015, November 10, 2015, and November 17, 2015 work sessions.

2. Approve warrant registers and payments. An itemized list of the below-numbered claims is filed in the official records of the Coconino County Board of Supervisors.

Run Date Warrant Information Computer Register Totals 12/10/15 91604459 – 91604708 $1,373,955.76

1 January 12, 2016 Regular Session Minutes Approved March 1, 2016

12/10/15 EFT 3634 – 3670 $156,869.61 12/17/15 91604709-91604891 $1,762,080.52 12/17/15 EFT 3671-3704 $351,091.75 12/23/15 91604892-91605113 $1,480,322.31 12/23/15 EFT 3705-3729 $77,046.64 12/31/15 91605114-91605212 $204,730.73 12/31/15 EFT 3730-3755 $116,794.08 01/06/16 91605213-91605418 $1,109,923.04 01/06/16 EFT 3756-3777 $59,385.15

3. Approve Resolution 2016-03; Property Tax Classification Appeals, ordering tax reclassifications as approved or denied as indicated on attachment A, Coconino County 2016 Property Tax Reclassification Appeals. Board of Supervisors

4. Approve Community Grant Funding from District 5 - $3000, for a total of $3000, to the Tuba City Chapter to assist in their efforts to provide free firewood to the community members within Coconino County District 5. Board of Supervisors

5. Approve Community Grant funding from District 2 in the amount of $1,500.00 to the Girl Scouts Arizona Cactus Pine Council to assist with the administrative costs to expand community engagement opportunities, increase membership among girls, and link community partnership opportunities by delivering traditional troop programs, afterschool FACTS programs, Father/Daughter programs, and STEM related activities all year long. Board of Supervisors

6. Approve Community Grant Funding from District 1 - $2,200.00 and from District 2 - $2,500 for a total of $4,700 to Radio Sunnyside/Sunnyside Neighborhood Association to purchase equipment necessary to meet Federal Communications Commission (FCC) requirements for Emergency Alert System participation. Board of Supervisors

7. Approve Community Grant Funding from District 1 - $1,000.00 District 2 - $1,000.00 and District 4 - $500.00 for a total of $2,500.00 to Wood4Winter Warmth/Sunnyside Neighborhood Association to assist with general operating costs for the Wood4Winter Warmth Program. Board of Supervisors

8. Approve an amendment to Intergovernmental Agreement (IGA) between Coconino County and the Arizona Department of Economic Security to add $353,788 in Workforce Investment Act (WIA) carryover funds onto a FY16 contract to identify them as Workforce Innovation and Opportunity Act (WIOA) funds. Career Center

9. Separated: Approve the appointment of Leona Canyon as representative from District 5 to the Planning and Zoning Commission. Community Development

Vice Chairwoman Fowler acknowledged that her District is fully represented now on the Planning and Zoning Commission.

All Board members welcomed Ms. Canyon. Ms. Canyon briefly addressed the Board.

Motion: approve the appointment of Leona Canyon from District 5 to the Planning and Zoning Commission, Action: Approve, Moved by Vice Chairwoman Lena Fowler, Seconded by Supervisor Mandy Metzger. Motion passed unanimously.

2 January 12, 2016 Regular Session Minutes Approved March 1, 2016

10. A request for a one-year extension for Conditional Zoning from General and MHP to RS-6,000 to allow the filing of a Final Subdivision Plat for the Kachina Village North Subdivision, (Case No. SUB-08-005) a proposed 130-lot subdivision to be located at Kachina Village. Case No. ZC-08-008. Community Development

11. Set for public hearing to be held at Board of Supervisors hearing January 26, 2016 at 6:00 p.m. Case No. ZC-08-008: A request for Conditional Zoning from General (10-acre minimum lot size) and MHP (Manufactured Home Park) to RS-6,000 (Residential Single Family, 6,000 square foot lot size minimum) for 40.11 acres. This zone change was originally approved in July, 2011. Applicant: Kachina Village 36, No. 1, LLC, Tempe, Arizona. Community Development

12. Approve Amendment No. 011 between Coconino County Community Services (CCCS) and Arizona Public Service Company (APS) in the amount of $48,953 for the period of January 1, 2016 through December 31, 2016 for weatherization services for limited income APS customers of Coconino County. Community Services

13. Approve general fund transfer and budget adjustment for Fund 1799 in the amount of $2,839 for FY16 for salary/ERE expenses of existing staff positions not covered by program revenue fund balance. County Attorney

14. Award Bid 2016-02, V-Box Material Spreaders, to Norwood Equipment to purchase three material spreaders in the amount of $56,315.05. Public Works

15. Award RFP 2016-102, Vehicle Collision and Body Repair, to Terry Marxen Chevrolet Cadillac. Public Works

16. Approve the Agreement with Terry Marxen Chevrolet Cadillac to perform vehicle collision and body repairs per RFP 2016-102, in the amount of $76,546.21 for a one-year period. Public Works

17. Approval of the second renewal of an Agreement with American Fence Company of Arizona, Inc. for on-call fencing services to the County for projects up to $250,000.00. Public Works.

18. Approve the second renewal of an Agreement with Buffalo Fence & Barn Company, Inc. for on-call fencing services to the County for projects up to $250,000.00. Public Works.

19. Approve the first renewal of an Intergovernmental Agreement (IGA) with Pinewood Sanitary District to provide culvert cleaning services to the County at the cost of $150 per hour. Public Works.

20. Approve Resolution 2016-02; Certificate of Clearance and Abatement of Taxes, Interest and Penalties. These taxes on real, personal, and IPR properties are deemed to be uncollectible. Treasurer

21. Approve authorized signers for the Coconino County Sheriff's Office National Bank Account ending in 2326 to add Angela Rodriguez, Susan Walka, and Sarah Benatar and to remove Cheri Kiefer and Bonny Lynn as authorized signers. Treasurer

3 January 12, 2016 Regular Session Minutes Approved March 1, 2016

Flood Control District Consent Agenda

Motion: Resolve as the Flood Control District, Action: Approve, Moved by Supervisor Matt Ryan, Seconded by Supervisor Mandy Metzger. Motion passed unanimously.

Motion: Approve the Flood Control District Items 22 and 23, Action: Approve, Moved by Director Matt Ryan, Seconded by Vice Chairwoman Lena Fowler. Motion passed unanimously.

22. Approve the second renewal of an Agreement with American Fence Company of Arizona, Inc. for on-call fencing services to the County Flood Control District for projects up to $250,000. Flood Control District.

23. Approve the second renewal of an Agreement with Buffalo Fence & Barn Company, Inc. for on-call fencing services to the County Flood Control District for projects up to $250,000.00. Flood Control District.

Motion: Resolve as the Board of Supervisors, Action: Approve, Moved by Director Mandy Metzger, Seconded by Director Matt Ryan. Motion passed unanimously.

Jail District Consent Agenda

Motion: Resolve as the Jail District, Action: Approve, Moved by Supervisor Mandy Metzger, Seconded by Supervisor Matt Ryan. Motion passed unanimously.

Vice Chairwoman Fowler asked for Item 25 to be considered separately.

Motion: Approve Item 24, Action: Approve, Moved by Director Matt Ryan, Seconded by Director Mandy Metzger. Motion passed unanimously.

24. Approve the budget adjustment and the Arizona Criminal Justice Commission (ACJC) Residential Substance Abuse Treatment (RSAT) grant award to continue the additional men's Exodus treatment program in the amount of $94,732 with a match of $31,577 from 01/01/16 through 12/31/16, to continue the Full Time Equivalent (FTE) Substance Abuse Counselor and the FTE Substance Abuse Specialist for the life of the grant. Jail District

25. Separated. Approve the contract with Dr. Robert Maurer to provide dental services for the inmates at the Flagstaff Detention Facility in the estimated amount of $49,500 from date of approval through 06/30/17. Jail District

Jail Commander Matthew Figueroa answered questions from Directors Fowler and Metzger related to the dental services provided at the detention facility.

Motion: Approve Item 25 on this agenda to provide dental services to inmates at the Flagstaff Detention Facility, Action: Approve, Moved by Vice Chairwoman Lena Fowler, Seconded by Director Mandy Metzger. Motion passed unanimously.

Action Items

26. Public Hearing and recommendation to the AZ Department of Liquor Licenses and Control an application for a New Liquor License for Kurt Martin Jacobsen, License #12033392 of Juniper Ridge Restaurant, located at 2631 N. Hwy 89A, Fredonia, AZ 86022. Board of Supervisors

4 January 12, 2016 Regular Session Minutes Approved March 1, 2016

Clerk of the Board Wendy Escoffier provided information about the application and stated no comments had been received during the 20-day posting period.

Chairman Babbott opened the public hearing and receiving none, closed the public hearing.

Motion: Approve the new liquor license request for the Juniper Ridge Restaurant, Action: Approve, Moved by Vice Chairwoman Lena Fowler, Seconded by Supervisor Matt Ryan. Discussion on the motion: Supervisor Ryan clarified that the Board’s action was to recommend that the AZ Department of Liquor Licenses and Control approve the license. Motion passed unanimously.

Chairman Babbott announced that Item 28 would be considered next.

28. Receive advice and give direction to the Board’s attorney concerning possible litigation. Pursuant to A.R.S. 38-431.03(A) (4) the Board of Supervisors may take a motion to convene in executive session to receive advice and give direction. County Attorney

Sr. Civil County Attorney William Ring stated the County Attorney’s Office has declared a conflict of interest in this case and he would not be present for the executive session. Attorney Robert Grasso Jr. of the Grasso Law Firm joined the meeting via conference telephone.

Motion: Enter executive session, Action: Approve, Moved by Supervisor Matt Ryan, Seconded by Supervisor Elizabeth C. Archuleta. Discussion on the motion: The Board and Mr. Ring discussed who should be included in the executive session with Supervisor Ryan calling for a Point of Order regarding the second to the motion. Mr. Ring clarified that Supervisor Archuleta should second the motion. Supervisor Metzger withdrew her second to allow Supervisor Archuleta to second the motion. Motion passed unanimously.

Chairman Babbott called for a short break at 10:28 a.m. to allow Supervisor Metzger, Vice Chairwoman Fowler, and Sr. Civil County Attorney William Ring to leave the room.

Chairman Babbott reconvened the open session at 11:30 a.m. and continued with the Item 27.

Chairman Babbott called for a break at 12:05 p.m. and announced the meeting would reconvene at 1:15 p.m.

27. Public hearing and consideration to adopt Resolution No. 2016-01 amending the adopted fee schedule for selected departments; that implementation of the proposed revisions to the County fee schedule take effect February 1, 2016. Finance

Chief Financial Officer/Finance Director Bonny Lynn and Budget Manager Megan Cunningham explained the new fees being requested for Adult Probation, Board of Supervisors, Clerk of Superior Court, Community Development, Constable, County Attorney, Finance, Human Resources, Information Technology, Justice Courts, Public Defender, and Sheriff. Ms. Cunningham answered questions from individual Board members. Clerk of the Board Wendy Escoffier, County Attorney Executive Assistant Tami Suchowiejko, and Clerk of the Court Valerie Wyant answered various questions regarding fees.

Chairman Babbott opened the public hearing and receiving none, closed the public hearing.

Chairman Babbott commented on the percentage of increases to the fees and the fact that two departments have the majority of the increase. Ms. Lynn answered questions from Chair Babbott and stated there is no state requirement to review the fees but it does provide an opportunity to increase revenue.

5 January 12, 2016 Regular Session Minutes Approved March 1, 2016

Supervisor Ryan stated that the information gained from the review is important and is used to show State Legislators the actual costs versus mandated fees to show that the actual costs are not covered by state-mandated fees.

Ms. Lynn explained the need for cost allocation review in order to meet the requirements of the various grants received by the County.

Motion: Move that we adopt Resolution 2016-01 amending the adopted fee schedule for selected departments (Adult Probation, Board of Supervisors, Clerk of Superior Court, Community Development, Constable, County Attorney, Finance, Human Resources, Information Technology, Justice Courts, Public Defender, and Sheriff); and that implementation of the proposed revisions to the County fee schedule take effect February 1, 2016, Action: Approve, Moved by Supervisor Matt Ryan, Seconded by Supervisor Mandy Metzger. Motion passed unanimously.

Chairman Babbott called for a break at 12:05 p.m. and announced the meeting would reconvene at 1:15 p.m.

29. Discussion on the re-use, lease, sale or purchase of County property. The Board of Supervisors may convene in executive session pursuant to ARS 38-431.03(A) (7) to discuss or consult with designated representatives of the public body in order to consider its position and instruct its representatives regarding negotiations for the purchase, sale or lease of real property. Facilities Management

Mr. Ring recommended the Board enter executive session for this discussion.

Motion: Enter executive session, Action: Approve, Moved by Vice Chairwoman Lena Fowler, Seconded by Supervisor Elizabeth C. Archuleta. Motion passed unanimously.

Chairman Babbott reconvened the open session at 2:43 p.m. and there being no further discussion, adjourned the meeting.

______Art Babbott, Chair

(SEAL) ATTEST:

______Wendy Escoffier, Clerk of the Board

6 January 12, 2016 Regular Session Minutes Approved March 1, 2016

OFFICE OF THE COCONINO COUNTY BOARD OF SUPERVISORS AND FLOOD CONTROL DISTRICT BOARD OF DIRECTORS COCONINO COUNTY, FLAGSTAFF, ARIZONA

REGULAR SESSION MINUTES 219 E. Cherry Avenue, Flagstaff, Arizona Tuesday, January 26, 2016 6:00 p.m.

Call to Order/Roll Call

Chairman Babbott called the meeting to order at 6:00 p.m., reminded people to silence cell phones, announced that Supervisor Archuleta is attending via telephone and Supervisor Fowler is absent attending to business on the Navajo Nation.

Present: Chairman Art Babbott, Supervisor Elizabeth C. Archuleta via telephone, Supervisor Matt Ryan, Supervisor Mandy Metzger.

Absent/Excused: Vice Chairwoman Lena Fowler.

Also Present: County Manager Cynthia Seelhammer, Clerk of the Board Wendy Escoffier, Deputy County Attorney Rose Winkeler, and Deputy Clerk of the Board Sharon David.

Chairman Babbott led the Pledge of Allegiance.

Chairman Babbott stated comments received during the Call to the Public portion of the agenda would be limited to 5 minutes with a lighted timer to assist speakers.

Call to the Public for Items not on the Agenda

Aaron Jasim of Flagstaff spoke regarding the upcoming amendments to the smoke free ordinance. He asked that the Board consider an exemption for existing vapor lounges and spoke about his business.

Chris Johnson of Phoenix spoke regarding the upcoming amendments to the smoke free ordinance. He stated he is against the amendment to include vapor lounges in the ordinances and that he owns vapor shops in Phoenix and now one in Flagstaff; noted his business is helping people to quit smoking.

Gary Snyder of Flagstaff, spoke against the amendments to the smoke free ordinance. He said he has quit smoking and if the ordinance is amended, he will not be able to try new flavors in vapor lounges.

John Hett of Flagstaff spoke against the amendments to the smoke free ordinance to include electronic cigarettes in the ban. He said the electronic version of cigarettes has no third hand smoke and does not leave an odor. He said he has quit smoking cigarettes and has noticed positive health benefits.

1 January 26, 2016 Regular Session Minutes Approved March 1, 2016

Supervisor Metzger and Ryan asked that comments be emailed to them.

Board of Supervisors Consent Agenda

Motion: Approve the consent agenda with exception of 4, 10, 11, 13, and 14, Action: Approve, Moved by Supervisor Mandy Metzger, Seconded by Supervisor Elizabeth C. Archuleta. Motion passed unanimously.

1. Approve the minutes from the November 17, 2015 regular meeting.

2. Ratify and/or approve all warrants, electronic fund transfers, and other payments as listed on the agenda. An itemized list of the below-numbered claims is filed in the official records of the Coconino County Board of Supervisors.

Run Date Warrant Information Computer Register Totals 01/14/16 91605419-91605612 $1,232,572.02 01/14/16 EFT 3778-3814 $140,651.70 01/21/16 91605613-91605802 $1,284,345.90 01/21/16 EFT 3815-3850 $93,580.43

3. Adopt Resolution 2016-05 to correct the tax roll as noted on the Tax Roll Correction Summary dated January 8, 2016. Assessor

4. Separated: Approve Community Grant Funding from District 1 - $1,500.00 and District 4 - $500.00 for a total of $2,000.00 to American Red Cross of Northern Arizona to install smoke detectors in high-fire risk areas of Coconino County. Board of Supervisors

Supervisor Archuleta stated she would like to add $500 from District 2.

Motion: Add $500 from District 2, for a total of $2,500, Action: Approve, Moved by Vice Chairwoman Lena Fowler, Seconded by Supervisor Matt Ryan. Motion passed unanimously.

5. Approve a request for a one-year extension for a Final Subdivision Plat for a 56-lot subdivision (Aspen Ridge Estates) on 8.9 acres in the PRD (Planned Residential Development) Zone. The property is located off Flagstaff Ranch Road, and is identified as Flagstaff Ranch Golf Club, Tract F, and as Assessor's Parcel Number 116-58-225. Applicant: Aspen Ridge Estates, LLC, Phoenix, Arizona. Case No. SUB-13-001 Community Development

6. Approve a request for a Final Plat approval of Aspen Ridge Estates subdivision, Unit 1, which includes 28 lots on 4.059 acres in the PRD (Planned Residential Development) Zone. The property is located off Flagstaff Ranch Road, and is identified as Flagstaff Ranch Golf Club, Tract F, and as Assessor's Parcel Number 116-58-225 Applicant: Aspen Ridge Estates, LLC, Phoenix, Arizona. Case No. SUB-13-001. Community Development

7. Approve Resolution 2016-06 authorizing Attorney General's Office Representation of Coconino County in property tax appeals: UNS Energy Corporation, et al. v. Arizona Department of Revenue, et al - TX 2015-000921; Solarcity Corporation, et al. v. Arizona Department of Revenue, et al. – TX 2015-000240; Continental Energy, LLC, et al. v. Arizona Department of Revenue, et al. – TX 2015-000969; Continental Energy, LLC, et al. v. Arizona Department of Revenue, et al. – TX

2 January 26, 2016 Regular Session Minutes Approved March 1, 2016

2015-000950; Transwestern Pipeline v. Coconino County, ADOR, et al. – TX 2016-000931; and any subsequent tax appeals by the same parties pertaining to the same properties. County Attorney

8. Approve the Fiscal Year 2016 DUI and Drug Court program grants which includes the Drug, Gang and Violent Crime Control Grant totaling $34,528 the Fill the Gap Grant totaling $47,878 (and use of partial Local Fill the Gap 5% set-aside balance totaling $154,130). Courts.

9. Approve for submittal, an application to the Arizona State Land Department to purchase a 220.8 acre parcel of state land adjacent to Fort Tuthill County Park, known as the Northwest ¼ and a portion of the northeast ¼ of Township 20 North, Range 7 East, and Section 6 in Coconino County. Parks and Recreation

10. Separated: Award RFQ 2016-100 "CMAR Pavement Preservation Through 2018", to C and E Paving & Grading LLC, for the Phase One Pre-Construction Services, as the firm receiving the highest score. Public Works

Deputy Public Works Director Lucinda Andreani provided information about the proposal and said it is due to the success of Proposition 403. She said the first phase is for the design phase and would return to the Board each fiscal year with a proposal of roads to improve. She provided information about the company’s experience.

Ms. Andreani introduced Corky Heckethorn from C and E Paving and Grading, who gave the Board information about the company and its employees.

Motion: Approve item 10, noting that C& E scored the highest, Action: Approve, Moved by Supervisor Matt Ryan, Seconded by Supervisor Mandy Metzger. Motion passed unanimously.

11. Approve the agreement with C and E Paving & Grading LLC for the "CMAR Pavement Preservation Through 2018", with the total compensation of $65,619 for the Phase One Pre- Construction Services for the three year period. Public Works

12. Approve the second renewal of an agreement with Alamo Fence Company, Inc. for on-call fencing services to the County for projects up to $250,000.00 Public Works

13. Separated: Approve the precinct consolidation and designation of polling places for the Democratic, Republican and Green Parties March 22, 2016 Presidential Preference Election (PPE) and May 17, 2016 Special Election. Recorder

Supervisor Metzger complimented Recorder Patty Hansen on the voter mailer and said the mailer has valuable information.

Chairman Babbott stated that this item will provide that all taxpayers fund the Presidential Preference Election but only 37 % of the voters are allowed to vote in the election.

Supervisor Archuleta complimented Recorder Patty Hansen and said she has received positive comments from constituents. Chairman Babbott agreed that the pamphlet was nicely done.

3 January 26, 2016 Regular Session Minutes Approved March 1, 2016

Recorder Patty Hansen said her office has received positive comments and that many voters have changed their registrations to allow them to vote in the Presidential Preference Election. She credited her staff members for the pamphlet and said the legislature is working on gaining full funding for the election.

Motion: approve Item 13 to approve the precinct consolidation and designation of polling places, Action: Approve, Moved by Supervisor Mandy Metzger, Seconded by Supervisor Matt Ryan. Motion passed unanimously.

14. Separated: Approve the agreement with Arizona Department of Public Safety (DPS) to exchange criminal history record and/or criminal justice information for the specific noncriminal justice purpose of evaluating the fitness of current or prospective licensees, employees, and volunteers. Sheriff's Office

In response to questions from Supervisor Metzger, Sheriff’s Office Administrative Manager Kathleen Levinson and Sgt. Jonathan Rodriquez explained the process for using the AZ Criminal Justice Information System (ACJIS) system of the Department of Public Safety and fees.

Motion: Approve the agreement with DPS to exchange criminal history record and/or criminal justice information for the specific noncriminal justice purpose of evaluating the fitness of current or prospective licensees, employees, and volunteers Action: Approve, Moved by Supervisor Mandy Metzger, Seconded by Supervisor Matt Ryan. Motion passed unanimously.

15. Approve a budget adjustment in the amount of $121,762.12 for the Small Schools Services Program, to allow the Superintendent’s office to assist with training and other services from January 1, 2016 - September 30, 2016. Superintendent of Schools

16. Approve a budget adjustment and Resolution 2016 -04 for the Coconino County Title III Consortium grant in the amount of $22,548.44 from the Arizona Department of Education to provide funding for supplemental programs for English Language Learners at Peak Charter School, Williams Unified and Whiteriver Unified. Superintendent of Schools

Motion: Resolve as the Flood Control District Board of Director, Action: Approve, Moved by Supervisor Mandy Metzger Seconded by Supervisor Matt Ryan. Motion passed unanimously.

Flood Control District Consent Items

Motion: Approve the Flood Control consent agenda, Action: Approve, Moved by Director Matt Ryan, Seconded by Director Elizabeth C. Archuleta. Motion passed unanimously.

17. Approve the second renewal of an Agreement with Alamo Fence Company, Inc. for on-call fencing services to the County Flood Control District for projects up to $250,000.00. Flood Control District

Motion: Resolve as the Board of Supervisors, Action: Approve, Moved by Director Matt Ryan Seconded by Director Mandy Metzger. Motion passed unanimously.

4 January 26, 2016 Regular Session Minutes Approved March 1, 2016

Action Items

Chairman Babbott provided information about the public hearing process and called on Community Development Director Jay Christelman.

18. Public Hearing and consideration of Ordinance 2016-01: Case No. ZC-08-008: A request for a one- year extension for Conditional Zoning from General and MHP to RS-6,000 to allow the filing of a Final Subdivision Plat for the Kachina Village North Subdivision, (Case No. SUB-08-005) a proposed 130-lot subdivision to be located at Kachina Village. Community Development

Mr. Christelman read the staff report, which outlined the steps in County Ordinance for granting an extension of the zoning.

Deputy County Attorney Rose Winkeler answered questions related to the action required this evening if the Board grants the request and confirmed that the Planning and Zoning Commission will be considering a request for amendments to the previously approved preliminary plat. Staff clarified future requests to the Board of Supervisors based on the applicant having a proposal before the Planning and Zoning Commission to make changes to the preliminary plat.

Gene Baker representing the applicant said the request tonight is to extend the zoning. He said the developer wants to move the project forward and will be requesting minor changes to the plat. He clarified the term “affordable housing’ in his letter; stating that the developer wants to provide housing that is at the lowest possible cost with still making a profit since it is a for-profit business.

Chairman Babbott made comments related to the cost of housing in Flagstaff and suggested Mr. Baker meet with the County’s affordable housing partners. Mr. Baker stated the cost of housing in the development is in the low $300,000 range.

Chairman Babbott opened the public hearing at 6:44 p.m. and receiving no comments, closed the public hearing.

Motion: Move we approve request for a one-year extension for conditional zoning for the Kachina Village North Subdivision to January 2017 by adopting ordinance 2016 -01, Action: Approve, Moved by Supervisor Matt Ryan, Seconded by Supervisor Mandy Metzger. Motion passed unanimously.

There being no further business, Chairman Babbott adjourned the meeting at 6:45 p.m.

______Art Babbott, Chair

(SEAL) ATTEST:

______Wendy Escoffier, Clerk of the Board

5 January 26, 2016 Regular Session Minutes Approved March 1, 2016

OFFICE OF THE COCONINO COUNTY BOARD OF SUPERVISORS COCONINO COUNTY, FLAGSTAFF, ARIZONA

WORK SESSION AND EXECUTIVE SESSION MINUTES 219 E. Cherry Avenue, Flagstaff, Arizona Tuesday, January 26, 2016 10:00 a.m.

Roll Call.

Present: Chairman Art Babbott, Supervisor Elizabeth C. Archuleta, Supervisor Matt Ryan arriving at 10:12 a.m., Supervisor Mandy Metzger.

Absent/Excused: Vice Chairwoman Lena Fowler.

Also Present: County Manager Cynthia Seelhammer, Deputy County Attorney Rose Winkeler and Clerk of the Board Wendy Escoffier.

Chairman Babbott reviewed the agenda and noted that Supervisor Fowler is attending events at the Navajo Nation and Supervisor Ryan is on his way. Chairman Babbott announced that public comment is not typically accepted during work sessions but if time allows, the Board may invite the public to comment. Chairman Babbott called the meeting to order at 10:02 a.m.

Work Session Topic A: Presentation and discussion of possible models for a snowplay area at Fort Tuthill County Park. Parks and Recreation

Handouts: PowerPoint Titled: Snowplay Opportunities at Fort Tuthill

Presenters: Chairman Babbott, Parks and Recreation Director Dustin Woodman, Assistant Parks and Recreation Director Brian Grube.

Chairman Babbott introduced the topic and provided a very brief history of the efforts being made.

Director Woodman presented opening statements regarding the snowplay presentation.

Assistant Director Grube presented a PowerPoint presentation of the possible models for a snowplay area at Fort Tuthill County Park.

January 26, 2016 Work Session and Executive Session Minutes 1

The Board of Supervisors, Director Woodman, Assistant Director Grube, Parks and Recreation Manager, Thomas Hanecak, Forest Service Recreation and Wilderness Officer, Brian Poturalski, and Parks and Recreation Project Coordinator, Geoffrey Gross, conferred regarding the size of the area for the proposed snowplay area, concerns regarding traffic flow, dumping, public safety, signage and liability and, how the project may move forward.

Board Direction: Provide cost sharing scenarios including revenue prior to going to RFP process, meet with stakeholders groups to work on the RFP and bring RFP to Board. Have an operational snow play by winter 2016-2017.

Chairman Babbott invited the Friends of the Park Board President, David Nash, to address the Board.

David Nash addressed the Board regarding the proposed snowplay area.

Cuyler Boughner, a Fort Valley area resident, addressed her concerns regarding the proposed snowplay area.

Adam Diebel, a Fort Valley area resident, addressed his concerns regarding the proposed snowplay area.

Parks and Recreation Commissioner and Airbnb Representative, Beth Tucker, addressed her concerns regarding the proposed snowplay area.

Sierra Club Representative, Alicyn Gitlin, addressed her concerns regarding the proposed snowplay area.

Director Woodman answered various follow up questions of the Board of Supervisors and completed the presentation.

Work Session Topic B: Presentation and discussion of the status of the Solid Waste Program. Public Works.

Handouts: PowerPoint Titled: Solid Waste Program Status Board of Supervisors January 26, 2016.

Presenters: Public Works Director Andy Bertelsen and Deputy Public Works Director Mike Lopker.

Director Bertelsen provided brief introductory statements to the Board of Supervisors.

The Board Supervisors, Director Bertelsen and Deputy Director Lopker conferred regarding the status of the Willard Springs Transfer Station and Marble Canyon Transfer Station.

The Board of Supervisors, Director Bertelsen and Deputy Director Lopker further discussed community clean-ups.

Board Direction: Support looking at other sites, support an extension, consider equity amongst all areas of the County and provide time for residents who use transfer stations to find alternatives.

Chairman Babbott invited members of the public to address the Board.

Everett Wolf, a Willard Springs Transfer Station user, addressed the Board regarding the Willard Transfer Station site and his concerns regarding potential liability.

January 26, 2016 Work Session and Executive Session Minutes 2

Scott Bowen of Munds Park addressed the Board regarding his written comments as provided to the Board and the Clerk.

Scott Gold of Mormon Lake presented his concerns to the Board.

Chairman Babbott called for a break at 12:31 pm and reconvened the meeting at 1:20 p.m. and announced that the executive session would be conducted first.

Executive Session

1. Discussion of County Manager performance evaluation. Pursuant to A.R.S. 38-431.03 (A) (1), the Board of Supervisors may vote to enter executive session. Board of Supervisors

Motion: Enter executive session, Action: Approved. Moved by Supervisor Mandy Metzger, seconded by Matt Ryan. Motion passed unanimously.

The Board entered executive session at 1:20 p.m.

Chairman Babbott reconvened the open session at 2:15 p.m.

Work Session Topic C: Discussion of Heritage Plat parcels; history, statutory duties of Assessor, Treasurer, Clerk of the Board and Board of Supervisors and impact on tax levies for affected taxing jurisdictions. Finance

Handouts: PowerPoint titled: Heritage Plats

Presenters: Finance Director Bonny Lynn, Treasurer Sarah Benatar, Chief Deputy Assessor Armando Ruiz, Clerk of the Board Wendy Escoffier, and Deputy County Attorney Brian Y. Furuya.

Board Direction: The Board took the information under advisement.

Work Session immediately following

Work Session Topic D: Roundtable: To be discussed. (Pursuant to A.R.S. § 38-431.02(H) – These matters will not be acted upon)

Board members provided updates on their individual activities. Staff provided updates on various projects.

There being no further discussion Chairman Babbott adjourned the meeting at 4:35 pm.

______Art Babbott, Chair

(SEAL) ATTEST:

______Wendy Escoffier, Clerk of the Board

January 26, 2016 Work Session and Executive Session Minutes 3

DATE: March 1, 2016

TO: Honorable Chair and Members of the Board

FROM: Wendy Escoffier, Clerk of the Board

SUBJECT: Ratify and/or approve all warrants, electronic fund transfers, and other payments as listed on the agenda. Board of Supervisors

RECOMMENDATION:

Staff recommends that the Board ratify and/or approve all warrants, electronic fund transfers and other payments as listed on the agenda.

BACKGROUND:

The Board has authority from ARS 11-251.11 to “examine, settle, and allow all accounts legally chargeable against the county, order warrants to be drawn on the county treasurer for that purpose and provide for issuing warrants.”

The agenda includes a statement that an itemized list of all claims for payment is filed in the official record of the Coconino County Board of Supervisors.

Additionally, the attachment to this staff report will be included in the meeting minutes in order to comply with ARS 11-217.D; “The minutes shall include all demands and warrants approved by the board in excess of one thousand dollars and multiple demands and warrants from a single supplier or individual under one thousand dollars whose cumulative total exceeds one thousand dollars in a single reporting period.”

ALTERNATIVES:

The Board could decide not to ratify and/or approve payments or could decide to ratify and/or approve a portion of the payments.

FISCAL IMPACT:

County budget funds for specific payments will be reduced by the amounts listed.

Attachments: Warrant Listing(s) provided by Finance.

Warrant Listing for 2/4/2016 as required by ARS-11-217.D The minutes shall include all demands and warrants approved by the board in excess of one thousand dollars and multiple demands and warrants from a single supplier or individual under one thousand dollars whose cumulative total exceeds one thousand dollars in a single reporting period.

Vendor Name Total Paid to Payment Payment Total by Payment Number Vendor Number Date Number

000020878 ALLIANT GAS/PINNACLE PROPANE $1,347.29 91605977 2/4/2016 $1,347.29 000005917 APS SERVICES INC $10,742.52 91605980 2/4/2016 $10,742.52 004418800 ARIZONA DEPARTMENT OF ADMNISTRATION $3,823.41 91605982 2/4/2016 $3,823.41 000002605 ARIZONA DEPARTMENT OF ECONOMIC $10,950.44 91605983 2/4/2016 $10,950.44 000000758 ARIZONA DEPARTMENT OF EDUCATION $1,488.00 91605984 2/4/2016 $1,488.00 000013149 ARIZONA PUBLIC SERVICE ASSISTANCE $3,769.12 91605986 2/4/2016 $3,769.12 000188983 AZ PUBLIC SERVICE $19,494.63 91605989 2/4/2016 $19,494.63 000030096 BASS, REBECCA J $1,085.00 91605991 2/4/2016 $1,085.00 000027501 CALLAHAN, KORINA $1,085.00 91605999 2/4/2016 $1,085.00 000014568 CITY OF WILLIAMS ASSISTANCE PROGRAM $1,825.00 91606009 2/4/2016 $1,825.00 000013909 CIVILTEC ENGINEERING INC $45,654.05 3890 2/4/2016 $45,654.05 000008478 CLIMATEC LLC $8,679.26 91606010 2/4/2016 $3,069.26 000024639 91606011 2/4/2016 $5,610.00 000004765 COCONINO COUNTY FINANCE $502,392.49 91606013 2/4/2016 $502,392.49 000012793 COCONINO COUNTY FLEXIBLE BENEFITS $11,015.91 91606014 2/4/2016 $11,015.91 000019904 COCONINO COUNTY HEALTH SAVINGS $6,493.90 91606015 2/4/2016 $6,493.90 000797445 COCONINO FEDERAL CREDIT UNION $3,289.25 91606017 2/4/2016 $3,289.25 004359900 DATABANK IMX $7,219.13 3894 2/4/2016 $7,219.13 004031900 EMPIRE SOUTHWEST $117,307.33 91606027 2/4/2016 $117,307.33 000024478 FERRELLGAS $1,092.80 3895 2/4/2016 $1,092.80 000027688 FLAGSTAFF MEDICAL CENTER/BEHAVIORAL $10,697.50 91606033 2/4/2016 $10,697.50 001302314 FREDONIA UTILITIES $1,589.55 91606034 2/4/2016 $1,589.55 000029596 FREIGHTLINER OF ARIZONA LLC $1,436.26 3896 2/4/2016 $1,436.26 000024402 GLOBALOCAL VISIONS LLC $10,571.00 91606037 2/4/2016 $10,571.00 001393611 GOLIGHTLY TIRE $3,580.78 3897 2/4/2016 $3,580.78 000030087 GRIMSLEY, MARIA C $1,085.00 91606040 2/4/2016 $1,085.00

Page 1 Warrant Listing for 2/4/2016 as required by ARS-11-217.D The minutes shall include all demands and warrants approved by the board in excess of one thousand dollars and multiple demands and warrants from a single supplier or individual under one thousand dollars whose cumulative total exceeds one thousand dollars in a single reporting period.

Vendor Name Total Paid to Payment Payment Total by Payment Number Vendor Number Date Number

004152500 GUIDANCE CENTER INC, THE $2,166.67 3898 2/4/2016 $2,166.67 004519450 ING LIFE INSURANCE & ANNUITY CO $5,920.00 91606046 2/4/2016 $5,920.00 000004908 JURY SYSTEMS INCORPORATED $1,925.00 91606051 2/4/2016 $1,925.00 000026231 KIMLEY-HORN & ASSOCIATES INC $3,324.10 91606054 2/4/2016 $3,324.10 000027824 KOONS, TRISHA $1,540.00 91606055 2/4/2016 $1,540.00 000030099 LIBERMAN, BERNARD FREDERIC $2,715.75 91606059 2/4/2016 $2,715.75 000029337 NATIONWIDE RETIREMENT SOLUTIONS $14,340.55 91606077 2/4/2016 $603.59 004504075 91606078 2/4/2016 $13,736.96 000019246 NAU SPONSORED PROJECTS SERVICE $7,416.20 91606081 2/4/2016 $7,416.20 000020862 NAVAJO TRIBAL UTILITY AUTHORITY $2,171.16 3902 2/4/2016 $2,171.16 000011934 NORTHERN LIGHT TREE COMPANY & $8,370.00 91606083 2/4/2016 $8,370.00 000007561 PERFORMANCE REPORTERS INC $2,632.75 91606089 2/4/2016 $2,632.75 000027724 PILKINGTON ADVERTISING DESIGN $8,450.00 91606091 2/4/2016 $8,450.00 000000006 PUBLIC SAFETY PERSONNEL RETIREMENT $189,904.11 91606093 2/4/2016 $22,543.23 000000007 91606094 2/4/2016 $104,300.63 002907362 91606095 2/4/2016 $63,060.25 000028711 RANDOLPH, CURTIS GLEN $1,690.00 91606098 2/4/2016 $1,690.00 003163968 SHAMROCK FOODS $2,313.78 91606108 2/4/2016 $2,313.78 000025497 STYLE, BELINDA $1,400.00 91606115 2/4/2016 $1,400.00 000000179 SUPPORT PAYMENT CLEARINGHOUSE $3,534.50 91606118 2/4/2016 $3,534.50 000006280 TASC $7,271.50 3910 2/4/2016 $7,271.50 000004737 TERRY MARXEN CHEVROLET CADILLAC $25,668.07 3911 2/4/2016 $25,668.07 004506400 THOMSON REUTERS-WEST PAYMENT CENTER $8,107.64 91606120 2/4/2016 $8,107.64 000009462 TIFFANY CONSTRUCTION $1,290.39 91606121 2/4/2016 $1,290.39 003596164 UNITED FUND $1,550.47 3913 2/4/2016 $1,550.47 000014085 UNS GAS INC $1,713.18 91606127 2/4/2016 $1,713.18

Page 2 Warrant Listing for 2/4/2016 as required by ARS-11-217.D The minutes shall include all demands and warrants approved by the board in excess of one thousand dollars and multiple demands and warrants from a single supplier or individual under one thousand dollars whose cumulative total exceeds one thousand dollars in a single reporting period.

Vendor Name Total Paid to Payment Payment Total by Payment Number Vendor Number Date Number

000014030 UNS GAS INC (PRESCOTT) $14,977.93 91606128 2/4/2016 $14,977.93 004504100 VANTAGEPOINT TRANSFER AGENTS 303590 $1,726.69 91606132 2/4/2016 $1,726.69 000027772 WESTLAND RESOURCES INC $1,400.00 91606137 2/4/2016 $1,400.00 000002807 YAVAPAI COUNTY SHERIFFS DEPARTMENT $13,350.00 91606142 2/4/2016 $13,350.00

$1,124,585.06

Page 3 Warrant Listing for 2/11/2016 as required by ARS-11-217.D The minutes shall include all demands and warrants approved by the board in excess of one thousand dollars and multiple demands and warrants from a single supplier or individual under one thousand dollars whose cumulative total exceeds one thousand dollars in a single reporting period.

Vendor Name Total Paid to Payment Payment Total by Payment Number Vendor Number Date Number

000050154 ALLIANCE OF ARIZONA NONPROFITS $7,500.00 91606143 2/11/2016 $7,500.00 000005917 APS SERVICES INC $9,073.05 91606147 2/11/2016 $9,073.05 000030089 ARIZONA PARTNERSHIP FOR IMMUNIZ- $7,142.05 91606149 2/11/2016 $7,142.05 000013149 ARIZONA PUBLIC SERVICE ASSISTANCE $7,102.61 91606150 2/11/2016 $7,102.61 000029269 ARIZONA SPECIALTY COURIER & FREIGHT $1,425.00 3916 2/11/2016 $1,425.00 000001294 ARIZONA STATE HOSPITAL $5,910.15 91606151 2/11/2016 $5,910.15 004541600 ARIZONA STATE LAND DEPARTMENT $2,000.00 91606152 2/11/2016 $2,000.00 000020270 ATKINS NORTH AMERICA INC $15,837.10 91606153 2/11/2016 $15,837.10 000188983 AZ PUBLIC SERVICE $22,810.57 91606155 2/11/2016 $22,810.57 000000794 BRADCO INC $4,696.96 3920 2/11/2016 $4,696.96 000024951 CARDINAL HEALTH $1,131.05 91606160 2/11/2016 $1,131.05 000029322 CASTAGNO, ANGELINA E $1,500.00 91606162 2/11/2016 $1,500.00 000029941 CITY OF FLAGSTAFF $57,009.72 91606167 2/11/2016 $5,926.48 000029941 91606168 2/11/2016 $41,788.97 001200641 91606169 2/11/2016 $8,077.21 004022300 91606170 2/11/2016 $1,217.06 000028330 CITY OF FLAGSTAFF MUNICIPAL COURT $27,922.47 91606171 2/11/2016 $27,922.47 000007583 CITY OF WILLIAMS $1,025.23 91606172 2/11/2016 $496.95 003783684 91606173 2/11/2016 $528.28 000013909 CIVILTEC ENGINEERING INC $38,045.95 3923 2/11/2016 $38,045.95 004359500 COCONINO COUNTY VICTIM COMPENSATION $6,954.28 91606183 2/11/2016 $6,954.28 000794885 COCONINO HUMANE ASSOCIATION $15,898.28 91606184 2/11/2016 $15,898.28 000007201 COKER, H JEFFREY $2,803.00 91606185 2/11/2016 $2,588.00 000007201 91606186 2/11/2016 $215.00 000019229 COREMR LLC $1,000.00 91606188 2/11/2016 $1,000.00 000960228 DELTA DENTAL PLAN OF ARIZONA $54,243.02 91606191 2/11/2016 $54,243.02

Page 1 Warrant Listing for 2/11/2016 as required by ARS-11-217.D The minutes shall include all demands and warrants approved by the board in excess of one thousand dollars and multiple demands and warrants from a single supplier or individual under one thousand dollars whose cumulative total exceeds one thousand dollars in a single reporting period.

Vendor Name Total Paid to Payment Payment Total by Payment Number Vendor Number Date Number

000027893 DENNIS L LOPEZ & ASSOCIATES LLC $6,000.00 91606192 2/11/2016 $6,000.00 004031900 EMPIRE SOUTHWEST $7,909.80 91606198 2/11/2016 $7,909.80 000029631 EVE FORD CONSULTING $4,162.50 91606201 2/11/2016 $4,162.50 000028656 FANN CONTRACTING INC $42,847.97 91606204 2/11/2016 $42,847.97 000024478 FERRELLGAS $2,200.28 3925 2/11/2016 $2,200.28 000008648 FLAG TRUCK CENTER $1,841.95 91606206 2/11/2016 $1,841.95 000002051 FLAGSTAFF NATIVE PLANT & SEED $7,625.98 91606209 2/11/2016 $7,625.98 000027739 FLAGSTAFF SHELTER SERVICES INC $1,000.00 91606210 2/11/2016 $1,000.00 000020275 FM SOLUTIONS $12,730.00 91606211 2/11/2016 $12,730.00 000023519 FOWLER, LENA $1,148.44 3928 2/11/2016 $1,148.44 001302314 FREDONIA UTILITIES $1,800.00 91606214 2/11/2016 $1,800.00 000011733 FURLONG, ALEXANDRA D $4,000.00 91606218 2/11/2016 $4,000.00 000002805 GAMMAGE & BURNHAM PLC $18,496.74 91606220 2/11/2016 $18,496.74 001393611 GOLIGHTLY TIRE $6,754.30 3931 2/11/2016 $6,754.30 000028927 GOODWILL INDUSTRIES OF NORTHERN $2,882.80 91606223 2/11/2016 $2,882.80 000004574 IBM CREDIT LLC $2,549.40 91606231 2/11/2016 $2,549.40 000030103 INTENT DIGITAL LLC $7,460.49 91606232 2/11/2016 $7,460.49 000029225 INTERNATIONAL INSURANCE GROUP INC $2,400.00 91606233 2/11/2016 $2,400.00 000025538 KONICA MINOLTA BUSINESS SOLUTIONS $5,569.54 91606244 2/11/2016 $5,569.54 000028664 LR ANDERSON LLC $2,100.00 91606252 2/11/2016 $2,100.00 000013977 MICROSOFT CORPORATION $15,608.49 91606257 2/11/2016 $12,224.30 000013977 91606258 2/11/2016 $2.18 000013977 91606259 2/11/2016 $315.41 000013977 91606260 2/11/2016 $902.84 000013977 91606261 2/11/2016 $2,098.39 000013977 91606262 2/11/2016 $65.37

Page 2 Warrant Listing for 2/11/2016 as required by ARS-11-217.D The minutes shall include all demands and warrants approved by the board in excess of one thousand dollars and multiple demands and warrants from a single supplier or individual under one thousand dollars whose cumulative total exceeds one thousand dollars in a single reporting period.

Vendor Name Total Paid to Payment Payment Total by Payment Number Vendor Number Date Number

000022375 MINNESOTA LIFE (CAROL OLIVER) $14,693.44 91606264 2/11/2016 $14,693.44 000000169 MOORE MEDICAL LLC $1,260.88 91606267 2/11/2016 $1,260.88 000016644 MPULSE MAINTENANCE SOFTWARE $2,000.00 91606268 2/11/2016 $2,000.00 000018970 NAPEBT $671,738.02 91606270 2/11/2016 $662,038.02 000018970 91606271 2/11/2016 $9,700.00 000004118 NAU AMERICORP 2003 $4,500.00 91606272 2/11/2016 $4,500.00 000020862 NAVAJO TRIBAL UTILITY AUTHORITY $2,080.00 3942 2/11/2016 $2,080.00 002519044 NILES RADIO COMMUNICATIONS $1,035.49 91606275 2/11/2016 $1,035.49 000029763 OFFICE OF THE CHIEF MEDICAL EXAM- $1,250.00 91606280 2/11/2016 $1,250.00 002682646 PAGE UTILITY ENTERPRISES $3,741.01 91606284 2/11/2016 $3,741.01 000029688 PEAK ENGINEERING INC $47,536.95 3944 2/11/2016 $47,536.95 000007561 PERFORMANCE REPORTERS INC $5,261.30 91606288 2/11/2016 $5,261.30 000004368 PERFORMANCE STAFFING $3,266.62 91606289 2/11/2016 $3,266.62 000027724 PILKINGTON ADVERTISING DESIGN $18,459.00 91606291 2/11/2016 $18,459.00 000029498 PRAGMATICA LLC $5,750.00 91606294 2/11/2016 $5,750.00 000013753 PRISONER TRANSPORTATION SERVICES $1,839.50 3947 2/11/2016 $1,839.50 000028541 PRO PETROLEUM INC $20,897.83 3948 2/11/2016 $20,897.83 000028362 Q TECH HEATING & COOLING LLC $2,630.00 91606296 2/11/2016 $2,630.00 000027587 RESOURCE ARIZONA $73,325.70 91606300 2/11/2016 $73,325.70 000025462 RICE, JEFFERY JOHN $1,040.00 91606301 2/11/2016 $1,040.00 000015209 RUNBECK ELECTION SERVICES $19,469.53 91606309 2/11/2016 $19,469.53 000024925 SATELLITE TRACKING OF PEOPLE LLC $1,620.00 91606314 2/11/2016 $1,620.00 003163968 SHAMROCK FOODS $5,144.43 91606317 2/11/2016 $5,144.43 000026030 SMARTWORKSPLUS INC $19,849.33 91606318 2/11/2016 $19,849.33 000027188 SUDDENLINK COMMUNICATIONS $1,422.86 91606322 2/11/2016 $1,422.86 000029088 SUMMIT COMPUTER SERVICES $2,791.83 91606323 2/11/2016 $2,791.83

Page 3 Warrant Listing for 2/11/2016 as required by ARS-11-217.D The minutes shall include all demands and warrants approved by the board in excess of one thousand dollars and multiple demands and warrants from a single supplier or individual under one thousand dollars whose cumulative total exceeds one thousand dollars in a single reporting period.

Vendor Name Total Paid to Payment Payment Total by Payment Number Vendor Number Date Number

000004737 TERRY MARXEN CHEVROLET CADILLAC $3,680.95 3951 2/11/2016 $3,680.95 000029772 TUBA CITY PARTNERS LLC $2,800.00 91606327 2/11/2016 $2,800.00 000014085 UNS GAS INC $2,995.67 91606328 2/11/2016 $2,995.67 000014030 UNS GAS INC (PRESCOTT) $5,784.35 91606329 2/11/2016 $5,784.35 003596244 US POSTMASTER $9,950.00 91606331 2/11/2016 $9,950.00 000021235 VANGUARD TRUCK CENTER OF PHOENIX $1,817.18 91606334 2/11/2016 $1,817.18 000004621 VILLAGE AT LAKE MARY CROSSING, THE $1,462.00 91606336 2/11/2016 $1,462.00 000010170 VISION SERVICE PLAN-CONNECTICUT $7,284.74 91606337 2/11/2016 $7,284.74 000020300 VOYAGER FLEET SYSTEMS INC $9,234.70 91606338 2/11/2016 $9,234.70 000003324 WAUGH JUDITH $1,275.00 91606340 2/11/2016 $1,275.00 004513955 WOODRUFF CONSTRUCTION INC $9,000.00 91606348 2/11/2016 $9,000.00 000004108 WOODSON ENGINEERING AND SURVEYING $2,309.69 3953 2/11/2016 $2,309.69

$1,438,317.17

Page 4 Warrant Listing for 2/18/2016 as required by ARS-11-217.D The minutes shall include all demands and warrants approved by the board in excess of one thousand dollars and multiple demands and warrants from a single supplier or individual under one thousand dollars whose cumulative total exceeds one thousand dollars in a single reporting period.

Vendor Name Total Paid to Payment Payment Total by Payment Number Vendor Number Date Number

000030119 AMERICAN RED CROSS $2,500.00 91606352 2/18/2016 $2,500.00 000002325 ARIZONA COUNTIES INSURANCE POOL $1,500.00 91606358 2/18/2016 $1,500.00 000023198 ARIZONA DAILY SUN $5,260.11 91606359 2/18/2016 $5,260.11 004418800 ARIZONA DEPARTMENT OF ADMNISTRATION $3,824.84 91606360 2/18/2016 $3,824.84 000250560 ARIZONA DEPARTMENT OF REVENUE $2,633.50 91606361 2/18/2016 $2,633.50 000001497 ARIZONA DEPARTMENT OF TRANSPORTA- $1,170.51 91606363 2/18/2016 $1,170.51 000009707 ARIZONA DEPT OF HEALTH SERVICES/ $2,115.00 91606364 2/18/2016 $2,115.00 000013390 AZ STATE TREASURER/AHCCCS $61,908.00 91606371 2/18/2016 $61,908.00 004504800 BIG BROTHERS BIG SISTERS OF $1,613.41 91606373 2/18/2016 $1,613.41 000022078 BOB BARKER COMPANY INC $1,115.47 91606374 2/18/2016 $1,115.47 000006666 CARTEGRAPH SYSTEMS INC $8,900.00 91606379 2/18/2016 $8,900.00 000027292 CENTURYLINK $2,411.19 91606380 2/18/2016 $2,411.19 001200641 CITY OF FLAGSTAFF $14,261.45 91606384 2/18/2016 $2,519.14 004022300 91606385 2/18/2016 $11,742.31 000028330 CITY OF FLAGSTAFF MUNICIPAL COURT $19,362.02 91606386 2/18/2016 $19,362.02 000013909 CIVILTEC ENGINEERING INC $1,712.88 3957 2/18/2016 $1,712.88 000004765 COCONINO COUNTY FINANCE $500,138.34 91606390 2/18/2016 $500,138.34 000012793 COCONINO COUNTY FLEXIBLE BENEFITS $10,932.57 91606391 2/18/2016 $10,932.57 000019904 COCONINO COUNTY HEALTH SAVINGS $6,477.23 91606394 2/18/2016 $6,477.23 000797445 COCONINO FEDERAL CREDIT UNION $3,039.25 91606398 2/18/2016 $3,039.25 000002628 COLORADO CITY IMPROVEMENT $3,960.00 91606399 2/18/2016 $3,960.00 000006864 DAYS INN & SUITES LAKE POWELL $1,018.29 91606404 2/18/2016 $1,018.29 004031900 EMPIRE SOUTHWEST $1,125.30 91606408 2/18/2016 $1,125.30 000011933 FIRST CLASS SANITATION $3,382.36 91606411 2/18/2016 $3,382.36 000002125 FLAGSTAFF MEDICAL CENTER/SAFE CHILD $1,950.00 3959 2/18/2016 $1,950.00 000025339 FLAGSTAFF PUBLISHING CO $2,692.50 91606415 2/18/2016 $2,692.50

Page 1 Warrant Listing for 2/18/2016 as required by ARS-11-217.D The minutes shall include all demands and warrants approved by the board in excess of one thousand dollars and multiple demands and warrants from a single supplier or individual under one thousand dollars whose cumulative total exceeds one thousand dollars in a single reporting period.

Vendor Name Total Paid to Payment Payment Total by Payment Number Vendor Number Date Number

001393611 GOLIGHTLY TIRE $2,881.13 3960 2/18/2016 $2,881.13 000001150 GOOD SOURCE SOLUTIONS INC $2,172.00 3961 2/18/2016 $2,172.00 000027859 H&H TREATMENT PROGRAMS LLC $1,650.00 3962 2/18/2016 $1,650.00 004519450 ING LIFE INSURANCE & ANNUITY CO $5,920.00 91606427 2/18/2016 $5,920.00 000027691 INTERIM PUBLIC MANAGEMENT LLC $2,188.81 3966 2/18/2016 $2,188.81 000014969 INTERMOUNTAIN MECHANICAL $2,326.84 91606428 2/18/2016 $2,326.84 000004935 JE FULLER HYDROLOGY $18,056.87 3967 2/18/2016 $18,056.87 000029337 NATIONWIDE RETIREMENT SOLUTIONS $14,510.55 91606442 2/18/2016 $603.59 004504075 91606443 2/18/2016 $13,906.96 004511950 NORTH COUNTRY HEALTHCARE INC $6,191.88 3972 2/18/2016 $6,191.88 000011934 NORTHERN LIGHT TREE COMPANY & $1,500.00 91606446 2/18/2016 $1,500.00 000004368 PERFORMANCE STAFFING $2,099.46 91606453 2/18/2016 $2,099.46 000010786 PITNEY BOWES BANK INC $9,921.59 91606454 2/18/2016 $9,921.59 000028541 PRO PETROLEUM INC $10,825.66 3976 2/18/2016 $10,825.66 000000006 PUBLIC SAFETY PERSONNEL RETIREMENT $192,340.39 91606456 2/18/2016 $22,543.23 000000007 91606457 2/18/2016 $105,730.66 002907362 91606458 2/18/2016 $64,066.50 003163968 SHAMROCK FOODS $7,808.86 91606461 2/18/2016 $7,808.86 000000179 SUPPORT PAYMENT CLEARINGHOUSE $3,534.50 91606466 2/18/2016 $3,534.50 000006280 TASC $5,690.50 3981 2/18/2016 $5,690.50 004506400 THOMSON REUTERS-WEST PAYMENT CENTER $2,562.59 91606469 2/18/2016 $2,562.59 003596164 UNITED FUND $1,545.47 3982 2/18/2016 $1,545.47 000021235 VANGUARD TRUCK CENTER OF PHOENIX $7,554.32 91606479 2/18/2016 $7,554.32 004504100 VANTAGEPOINT TRANSFER AGENTS 303590 $1,726.69 91606480 2/18/2016 $1,726.69 000028621 WA FRANKE COLLEGE OF BUSINESS $7,875.00 91606481 2/18/2016 $7,875.00 000001507 WIESE, JOSEPH $1,300.00 91606483 2/18/2016 $1,300.00

Page 2 Warrant Listing for 2/18/2016 as required by ARS-11-217.D The minutes shall include all demands and warrants approved by the board in excess of one thousand dollars and multiple demands and warrants from a single supplier or individual under one thousand dollars whose cumulative total exceeds one thousand dollars in a single reporting period.

Vendor Name Total Paid to Payment Payment Total by Payment Number Vendor Number Date Number

$977,187.33

Page 3

DATE: February 11, 2016 Meeting Date: March 1, 2016

TO: Honorable Chair and Members of the Board

FROM: Chris Mazon, County Assessor

SUBJECT: Resolution 2016-11, directing the Coconino County Treasurer to correct the tax roll as noted on Tax Roll Correction Summary dated February 11, 2016 to refund taxes overpaid with interest pursuant to ARS 42-16254.

RECOMMENDATION:

The Board is requested to approve a resolution directing the Coconino County Treasurer to correct the tax roll as noted on Tax Roll Correction Summary dated February 11, 2016 to refund taxes overpaid with interest pursuant to ARS 42-16254

BACKGROUND:

ARS 42-16254 provides that if a taxpayer believes his or her property has been assessed improperly as a result of a property tax error, the taxpayer may file a notice of claim with the County Assessor. If the tax officer agrees on a proposed correction, the Board of Supervisors is then authorized to direct the County Treasurer to correct the tax roll to the extent agreed. If the taxes have been paid, any overpayment must be refunded with interest as provided by law within 90 days after the roll is corrected.

Each month the Assessor compiles a list of all corrections made and forwards that list to the Clerk of the Board. The final changes are entered into the assessment roll via the Tyler computer system, and placed on a Board agenda for action. Following approval, the resolution is forwarded to the County Treasurer for correction to the tax rolls. The Coconino County Treasurer is also directed to refund any overpaid taxes with interest, in accordance with ARS 42-16214(A) and ARS 44-1201.

FISCAL IMPACT:

Fiscal impact is not significant. Most changes involve canceling a taxpayer billing for structure, trailer or other property removed from the County, addition of taxpayer for placement of a mobile home, restoration of an exemption or correction of a legal classification.

SUBMITTED BY ELECTRONIC ROUTING

3 3/1/2016 - Tax Roll Correction Settlements 2/25/2016 Page 1 of 44

ATTACHMENTS:

Resolution Tax Roll Correction Summary dated February 11, 2016

3 3/1/2016 - Tax Roll Correction Settlements 2/25/2016 Page 2 of 44 COCONINO COUNTY BOARD OF SUPERVISORS

RESOLUTION 2016-11

RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF COCONINO, ARIZONA, DIRECTING THE COCONINO COUNTY TREASURER TO CORRECT THE TAX ROLL AS NOTED ON TAX ROLL CORRECTION SUMMARY DATED FEBRUARY 11, 2016, TO REFUND TAXES OVERPAID WITH INTEREST PURSUANT TO ARS 42-16254.

WHEREAS ARS 42-16254 provides that if a taxpayer believes his or her property has been assessed improperly as a result of a property tax error, the taxpayer may file a Notice of Claim and if the tax officer agrees on a proposed correction, the board of supervisors shall direct the county treasurer to correct the tax roll to the extent agreed, and any taxes overpaid shall be refunded with interest as provided by law within 90 days after the roll is corrected or pursuant to ARS 42-16214(A); and

WHEREAS the taxpayer(s) identified in attached Tax Roll Correction Summary dated February 11, 2016, and have filed Notice of Claim on the property described by parcel or taxpayer identification number shown on the attached list; and

WHEREAS the taxpayer(s) and Coconino County Tax Officer have met and agreed upon the proposed correction shown in Tax Roll Correction Summary dated February 11, 2016.

NOW, THEREFORE, BE IT RESOLVED THAT:

1. The proposed corrections to the tax roll for property(ies) described in the attached Tax Roll Correction Summary dated February 11, 2016, are hereby accepted by the Coconino County Board of Supervisors;

2. The Coconino County Treasurer is hereby directed to correct the tax roll as shown in Tax Roll Correction Summary dated February 11, 2016;

3. The Coconino County Treasurer is further directed to refund any overpaid taxes as shown on Tax Roll Correction Summary dated February 11, 2016, with interest, in accordance with ARS 42-16214(A) and ARS 44-1201.

SIGNED AND SEALED this March 1, 2016.

AYES: NOES: ABSENT:

3 3/1/2016 - Tax Roll Correction Settlements 2/25/2016 Page 3 of 44

COCONINO COUNTY BOARD OF SUPERVISORS (SEAL)

______Art Babbott, Chairman

ATTEST: APPROVED AS TO FORM:

______Wendy Escoffier, Clerk of the Board Deputy County Attorney

3 3/1/2016 - Tax Roll Correction Settlements 2/25/2016 Page 4 of 44 3 3/1/2016 - Tax Roll Correction Settlements

Tax Roll Correction Summary Coconino County Assessor Hearing Date from 01/08/2016 to 02/11/2016 for Tax Year 2012 Account Parcel Number Hearing Date Reason Created Admin Assessor Post Treasurer Tax Year Tax Roll ID Description User ID User ID User ID Correction User ID User ID M0000388 11235001 02/10/2016 Other 02/10/2016 02/10/2016 02/10/2016 02/10/2016 2012 2012.TRC.2303S1 TAX ROLL bcomstock kmurphy cmazon cmazon CORRECTI... M0036051 20614012L 02/10/2016 Adjustment Correction 02/10/2016 02/10/2016 02/10/2016 02/10/2016 2012 2012.TRC.2303S2 2012 TAX ROLL COR... bsnodgrass bcazares cmazon cmazon R1455328 40121021L 02/04/2016 Other 02/04/2016 02/04/2016 02/04/2016 02/04/2016 2012 2012.TRC.2232S1 401-21-021J SPLIT... jpittman jpittman jpittman jpittman

2/25/2016 Page 5 of 44

jeblack @ Feb 11, 2016 7:33:48 AM Coconino County Assessor Page 1 of 7 3 3/1/2016 - Tax Roll Correction Settlements

Tax Roll Correction Summary Coconino County Assessor Hearing Date from 01/08/2016 to 02/11/2016 for Tax Year 2012

Value Totals LPV Primary Taxable Tax Area Original Corrected Difference Original Corrected Difference SD#1 CITY OF FLAGSTAFF 19,932 0 (19,932) 1,993 0 (1,993) SD#9 CITY OF SEDONA/FD 500 0 (500) 80 0 (80) SEDONA/JTED-VALLEY ACAD SD#31 FD KAIBAB ESTATES/JTED- 7,142 0 (7,142) 714 0 (714) MOUNTAIN INSTITUTE Total 27,574 0 (27,574) 2,787 0 (2,787)

FCV Secondary Taxable Tax Area Original Corrected Difference Original Corrected Difference SD#1 CITY OF FLAGSTAFF 21,323 0 (21,323) 2,132 0 (2,132) SD#9 CITY OF SEDONA/FD 500 0 (500) 80 0 (80) SEDONA/JTED-VALLEY ACAD SD#31 FD KAIBAB ESTATES/JTED- 7,238 0 (7,238) 724 0 (724) MOUNTAIN INSTITUTE Total 29,061 0 (29,061) 2,936 0 (2,936)

LPV Primary Taxable Legal Class Original Corrected Difference Original Corrected Difference AG/VACANT LAND/NON-PROFIT - 500 0 (500) 80 0 (80) REAL PROPERTY AND IMPROVEMENTS NON-PRIMARY/BANK OWNED/NOT 27,074 0 (27,074) 2,707 0 (2,707) IN OTHER CLASSES RESIDENTIAL Total 27,574 0 (27,574) 2,787 0 (2,787)

FCV Secondary Taxable Property Code Original Corrected Difference Original Corrected Difference AG/VACANT LAND/NON-PROFIT- 500 0 (500) 80 0 (80) 2/25/2016 PageREAL 6 of 44PROPERTY AND IMPROVEMENTS NON PRIMARY BANK OWNED NOT 28,561 0 (28,561) 2,856 0 (2,856) IN OTHER CLASSES RESIDENTIAL

jeblack @ Feb 11, 2016 7:33:48 AM Coconino County Assessor Page 2 of 7 3 3/1/2016 - Tax Roll Correction Settlements

Tax Roll Correction Summary Coconino County Assessor Hearing Date from 01/08/2016 to 02/11/2016 for Tax Year 2012 FCV Secondary Taxable Property Code Original Corrected Difference Original Corrected Difference Total 29,061 0 (29,061) 2,936 0 (2,936)

LPV Primary Taxable Tax Authority Original Corrected Difference Original Corrected Difference CITY OF FLAGSTAFF (04151) 19,932 0 (19,932) 1,993 0 (1,993) CITY OF FLAGSTAFF 19,932 0 (19,932) 1,993 0 (1,993) CITY OF SEDONA (04158) 500 0 (500) 80 0 (80) CITY OF SEDONA 500 0 (500) 80 0 (80) COCONINO COUNTY (02000) 27,574 0 (27,574) 2,787 0 (2,787) COCONINO COUNTY 27,574 0 (27,574) 2,787 0 (2,787) COMMUNITY COLLEGE 27,574 0 (27,574) 2,787 0 (2,787) COMMUNITY COLLEGE 27,574 0 (27,574) 2,787 0 (2,787) FD ASSISTANCE FUND 27,574 0 (27,574) 2,787 0 (2,787) FD KAIBAB ESTATES WEST 7,142 0 (7,142) 714 0 (714) FD SEDONA 500 0 (500) 80 0 (80) FLOOD CONTROL DIST 7,642 0 (7,642) 794 0 (794) HOSP DIST WILLIAMS 7,142 0 (7,142) 714 0 (714) JTED-CAVIAT 19,932 0 (19,932) 1,993 0 (1,993) JTED-MOUNTAIN INSTIT 7,142 0 (7,142) 714 0 (714) JTED-VALLEY ACAD 500 0 (500) 80 0 (80) LIBRARY DISTRICT 27,574 0 (27,574) 2,787 0 (2,787) MOBILE HOME RELOCATION 27,574 0 (27,574) 2,787 0 (2,787) PUB HEALTH SERVICE 27,574 0 (27,574) 2,787 0 (2,787) RURAL ACCOMOD SCHOOL 27,574 0 (27,574) 2,787 0 (2,787) SD#1 ADJACENT WAYS 19,932 0 (19,932) 1,993 0 (1,993) SD#1 BUDGET OVERRIDES 19,932 0 (19,932) 1,993 0 (1,993) SD#1 CLASS A BONDS 19,932 0 (19,932) 1,993 0 (1,993) SD#1 CLASS B BONDS 19,932 0 (19,932) 1,993 0 (1,993) 2/25/2016 Page 7 of 44 SD#1 FLAGSTAFF 19,932 0 (19,932) 1,993 0 (1,993) SD#9 ADJACENT WAYS 500 0 (500) 80 0 (80)

jeblack @ Feb 11, 2016 7:33:48 AM Coconino County Assessor Page 3 of 7 3 3/1/2016 - Tax Roll Correction Settlements

Tax Roll Correction Summary Coconino County Assessor Hearing Date from 01/08/2016 to 02/11/2016 for Tax Year 2012 LPV Primary Taxable Tax Authority Original Corrected Difference Original Corrected Difference SD#9 BUDGET OVERRIDES 500 0 (500) 80 0 (80) SD#9 CLASS A BONDS 500 0 (500) 80 0 (80) SD#9 CLASS B BONDS 500 0 (500) 80 0 (80) SD#9 MINIMUM SCHOOL TAX 500 0 (500) 80 0 (80) SD#9 MINIMUM SCHOOL TAX 500 0 (500) 80 0 (80) (57991) SD#9 SEDONA OAK CREEK 500 0 (500) 80 0 (80) SD#31 ADJACENT WAYS 7,142 0 (7,142) 714 0 (714) SD#31 ASH FORK 7,142 0 (7,142) 714 0 (714) SD#31 BUDGET OVERRIDES 7,142 0 (7,142) 714 0 (714) SD#31 CLASS A BONDS 7,142 0 (7,142) 714 0 (714) SD#31 CLASS B BONDS 7,142 0 (7,142) 714 0 (714) ST SCHL EQUALIZATION 27,574 0 (27,574) 2,787 0 (2,787) ST SCHL EQUALIZATION 27,574 0 (27,574) 2,787 0 (2,787)

FCV Secondary Taxable Tax Authority Original Corrected Difference Original Corrected Difference CITY OF FLAGSTAFF (04151) 21,323 0 (21,323) 2,132 0 (2,132) CITY OF FLAGSTAFF 21,323 0 (21,323) 2,132 0 (2,132) CITY OF SEDONA (04158) 500 0 (500) 80 0 (80) CITY OF SEDONA 500 0 (500) 80 0 (80) COCONINO COUNTY (02000) 29,061 0 (29,061) 2,936 0 (2,936) COCONINO COUNTY 29,061 0 (29,061) 2,936 0 (2,936) COMMUNITY COLLEGE 29,061 0 (29,061) 2,936 0 (2,936) COMMUNITY COLLEGE 29,061 0 (29,061) 2,936 0 (2,936) FD ASSISTANCE FUND 29,061 0 (29,061) 2,936 0 (2,936) FD KAIBAB ESTATES WEST 7,238 0 (7,238) 724 0 (724) FD SEDONA 500 0 (500) 80 0 (80) 2/25/2016 PageFLOOD 8 of 44 CONTROL DIST 7,738 0 (7,738) 804 0 (804) HOSP DIST WILLIAMS 7,238 0 (7,238) 724 0 (724)

jeblack @ Feb 11, 2016 7:33:48 AM Coconino County Assessor Page 4 of 7 3 3/1/2016 - Tax Roll Correction Settlements

Tax Roll Correction Summary Coconino County Assessor Hearing Date from 01/08/2016 to 02/11/2016 for Tax Year 2012 FCV Secondary Taxable Tax Authority Original Corrected Difference Original Corrected Difference JTED-CAVIAT 21,323 0 (21,323) 2,132 0 (2,132) JTED-MOUNTAIN INSTIT 7,238 0 (7,238) 724 0 (724) JTED-VALLEY ACAD 500 0 (500) 80 0 (80) LIBRARY DISTRICT 29,061 0 (29,061) 2,936 0 (2,936) MOBILE HOME RELOCATION 29,061 0 (29,061) 2,936 0 (2,936) PUB HEALTH SERVICE 29,061 0 (29,061) 2,936 0 (2,936) RURAL ACCOMOD SCHOOL 29,061 0 (29,061) 2,936 0 (2,936) SD#1 ADJACENT WAYS 21,323 0 (21,323) 2,132 0 (2,132) SD#1 BUDGET OVERRIDES 21,323 0 (21,323) 2,132 0 (2,132) SD#1 CLASS A BONDS 21,323 0 (21,323) 2,132 0 (2,132) SD#1 CLASS B BONDS 21,323 0 (21,323) 2,132 0 (2,132) SD#1 FLAGSTAFF 21,323 0 (21,323) 2,132 0 (2,132) SD#9 ADJACENT WAYS 500 0 (500) 80 0 (80) SD#9 BUDGET OVERRIDES 500 0 (500) 80 0 (80) SD#9 CLASS A BONDS 500 0 (500) 80 0 (80) SD#9 CLASS B BONDS 500 0 (500) 80 0 (80) SD#9 MINIMUM SCHOOL TAX 500 0 (500) 80 0 (80) SD#9 MINIMUM SCHOOL TAX 500 0 (500) 80 0 (80) (57991) SD#9 SEDONA OAK CREEK 500 0 (500) 80 0 (80) SD#31 ADJACENT WAYS 7,238 0 (7,238) 724 0 (724) SD#31 ASH FORK 7,238 0 (7,238) 724 0 (724) SD#31 BUDGET OVERRIDES 7,238 0 (7,238) 724 0 (724) SD#31 CLASS A BONDS 7,238 0 (7,238) 724 0 (724) SD#31 CLASS B BONDS 7,238 0 (7,238) 724 0 (724) ST SCHL EQUALIZATION 29,061 0 (29,061) 2,936 0 (2,936) ST SCHL EQUALIZATION 29,061 0 (29,061) 2,936 0 (2,936)

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jeblack @ Feb 11, 2016 7:33:48 AM Coconino County Assessor Page 5 of 7 3 3/1/2016 - Tax Roll Correction Settlements

Tax Roll Correction Summary Coconino County Assessor Hearing Date from 01/08/2016 to 02/11/2016 for Tax Year 2012

Tax Totals Tax Area Original Corrected Difference SD#1 CITY OF FLAGSTAFF 182.64 0.00 (182.64) SD#9 CITY OF SEDONA/FD SEDONA/JTED-VALLEY 5.50 0.00 (5.50) ACAD SD#31 FD KAIBAB ESTATES/JTED-MOUNTAIN 89.88 0.00 (89.88) INSTITUTE Total 278.02 0.00 (278.02)

Tax Type Original Corrected Difference Ad Valorem 278.02 0.00 (278.02) Total 278.02 0.00 (278.02)

Tax Authority Original Corrected Difference 02000 - COCONINO COUNTY (02000) 12.50 0.00 (12.50) 02001 - ST SCHL EQUALIZATION 13.15 0.00 (13.15) 03000 - MOBILE HOME RELOCATION 9.96 0.00 (9.96) 04151 - CITY OF FLAGSTAFF (04151) 14.21 0.00 (14.21) 04158 - CITY OF SEDONA (04158) 0.00 0.00 0.00 07001 - SD#1 FLAGSTAFF 72.12 0.00 (72.12) 07009 - SD#9 SEDONA OAK CREEK 1.13 0.00 (1.13) 07031 - SD#31 ASH FORK 51.15 0.00 (51.15) 07991 - SD#9 MINIMUM SCHOOL TAX 0.00 0.00 0.00 08150 - COMMUNITY COLLEGE 10.80 0.00 (10.80) 10375 - HOSP DIST WILLIAMS 7.02 0.00 (7.02) 11201 - FD SEDONA 1.31 0.00 (1.31) 11251 - FD KAIBAB ESTATES WEST 17.00 0.00 (17.00) 11900 - FD ASSISTANCE FUND 2.93 0.00 (2.93) 14900 - LIBRARY DISTRICT 6.95 0.00 (6.95) 2/25/2016 Page15000 10 of -44 FLOOD CONTROL DIST 0.32 0.00 (0.32) 29999 - PUB HEALTH SERVICE 7.34 0.00 (7.34) 30001 - JTED-CAVIAT 1.07 0.00 (1.07)

jeblack @ Feb 11, 2016 7:33:48 AM Coconino County Assessor Page 6 of 7 3 3/1/2016 - Tax Roll Correction Settlements

Tax Roll Correction Summary Coconino County Assessor Hearing Date from 01/08/2016 to 02/11/2016 for Tax Year 2012 Tax Authority Original Corrected Difference 30002 - JTED-VALLEY ACAD 0.04 0.00 (0.04) 30004 - RURAL ACCOMOD SCHOOL 0.00 0.00 0.00 30005 - JTED-MOUNTAIN INSTIT 0.36 0.00 (0.36) 52000 - COCONINO COUNTY 0.00 0.00 0.00 52001 - ST SCHL EQUALIZATION 0.00 0.00 0.00 54151 - CITY OF FLAGSTAFF 17.83 0.00 (17.83) 54158 - CITY OF SEDONA 0.00 0.00 0.00 57001 - SD#1 BUDGET OVERRIDES 16.97 0.00 (16.97) 57009 - SD#9 BUDGET OVERRIDES 0.13 0.00 (0.13) 57031 - SD#31 BUDGET OVERRIDES 0.00 0.00 0.00 57991 - SD#9 MINIMUM SCHOOL TAX (57991) 0.00 0.00 0.00 58150 - COMMUNITY COLLEGE 3.08 0.00 (3.08) 67001 - SD#1 CLASS A BONDS 0.00 0.00 0.00 67009 - SD#9 CLASS A BONDS 0.00 0.00 0.00 67031 - SD#31 CLASS A BONDS 0.00 0.00 0.00 77001 - SD#1 CLASS B BONDS 8.77 0.00 (8.77) 77009 - SD#9 CLASS B BONDS 0.97 0.00 (0.97) 77031 - SD#31 CLASS B BONDS 0.00 0.00 0.00 87001 - SD#1 ADJACENT WAYS 0.91 0.00 (0.91) 87009 - SD#9 ADJACENT WAYS 0.00 0.00 0.00 87031 - SD#31 ADJACENT WAYS 0.00 0.00 0.00 Total 278.02 0.00 (278.02)

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jeblack @ Feb 11, 2016 7:33:48 AM Coconino County Assessor Page 7 of 7 3 3/1/2016 - Tax Roll Correction Settlements

Tax Roll Correction Summary Coconino County Assessor Hearing Date from 01/08/2016 to 02/11/2016 for Tax Year 2013 Account Parcel Number Hearing Date Reason Created Admin Assessor Post Treasurer Tax Year Tax Roll ID Description User ID User ID User ID Correction User ID User ID M0000031 80104014 01/11/2016 Other 01/11/2016 01/26/2016 02/01/2016 02/01/2016 2013 2013.TRC.2232S1 FOR TY 2013 - TAX... cfiore lrose cmazon cmazon M0000388 11235001 02/10/2016 Other 02/10/2016 02/10/2016 02/10/2016 02/10/2016 2013 2013.TRC.2303S2 TAX ROLL bcomstock kmurphy cmazon cmazon CORRECTI... M0002251 80104014 01/11/2016 Other 01/11/2016 01/26/2016 02/01/2016 02/01/2016 2013 2013.TRC.2232S2 FOR TY 2013 - TAX... cfiore lrose cmazon cmazon M0006095 80104014 01/11/2016 Other 01/11/2016 01/26/2016 02/01/2016 02/01/2016 2013 2013.TRC.2232S4 FOR TY 2013 - TAX... cfiore lrose cmazon cmazon M0006192 80104014 01/11/2016 Other 01/11/2016 01/26/2016 02/01/2016 02/11/2016 2013 2013.TRC.2232S5 FOR TY 2013 - TAX... cfiore lrose cmazon aruiz M0006848 80104014 01/11/2016 Other 01/11/2016 01/26/2016 02/01/2016 02/01/2016 2013 2013.TRC.2232S3 FOR TY 2013 - TAX... cfiore lrose cmazon cmazon M0036031 20614012M 02/10/2016 Other 02/10/2016 02/10/2016 02/10/2016 02/10/2016 2013 2013.TRC.2303S4 2013 TAX ROLL COR... bsnodgrass bcazares cmazon cmazon M0036051 20614012L 02/10/2016 Other 02/10/2016 02/10/2016 02/10/2016 02/10/2016 2013 2013.TRC.2303S3 2013 TAX ROLL COR... bsnodgrass bcazares cmazon cmazon M0036099 00000000 01/12/2016 Other 01/12/2016 01/26/2016 02/01/2016 02/01/2016 2013 2013.TRC.2232S7 FOR TY 2013 - TAX... cfiore lrose cmazon cmazon M0120714 80104014 01/11/2016 Other 01/11/2016 01/11/2016 02/01/2016 02/01/2016 2013 2013.TRC.2232S6 FOR TY 2013 - TAX... cfiore lrose cmazon cmazon P0000340 11328003D 02/09/2016 Other 02/09/2016 02/09/2016 02/10/2016 02/10/2016 2013 2013.TRC.2303S1 2013 TAX ROLL COR... bsnodgrass bcazares cmazon cmazon R0032426 40107001C 02/02/2016 Other 02/02/2016 02/11/2016 02/11/2016 02/11/2016 2013 2013.TRC.2232S8 TAX ROLL kmurphy aruiz aruiz aruiz CORRECTI... R1455328 40121021L 02/04/2016 Other 02/04/2016 02/04/2016 02/04/2016 02/04/2016 2013 2013.TRC.2232S9 401-21-021J SPLIT... jpittman jpittman jpittman jpittman

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jeblack @ Feb 11, 2016 12:36:32 PM Coconino County Assessor Page 1 of 9 3 3/1/2016 - Tax Roll Correction Settlements

Tax Roll Correction Summary Coconino County Assessor Hearing Date from 01/08/2016 to 02/11/2016 for Tax Year 2013

Value Totals LPV Primary Taxable Tax Area Original Corrected Difference Original Corrected Difference SD#1 CITY OF FLAGSTAFF 20,154 0 (20,154) 2,228 0 (2,228) SD#8 CITY OF PAGE/HOSP DIST 39,428 0 (39,428) 3,944 0 (3,944) PAGE/JTED-CAVIAT SD#9 CITY OF SEDONA/FD 660,462 659,962 (500) 94,290 65,997 (28,293) SEDONA/JTED-VALLEY ACAD SD#31 FD KAIBAB ESTATES/JTED- 18,352 0 (18,352) 1,835 0 (1,835) MOUNTAIN INSTITUTE Total 738,396 659,962 (78,434) 102,297 65,997 (36,300)

FCV Secondary Taxable Tax Area Original Corrected Difference Original Corrected Difference SD#1 CITY OF FLAGSTAFF 20,154 0 (20,154) 2,228 0 (2,228) SD#8 CITY OF PAGE/HOSP DIST 41,781 0 (41,781) 4,178 0 (4,178) PAGE/JTED-CAVIAT SD#9 CITY OF SEDONA/FD 660,462 659,962 (500) 94,290 65,997 (28,293) SEDONA/JTED-VALLEY ACAD SD#31 FD KAIBAB ESTATES/JTED- 21,176 0 (21,176) 2,118 0 (2,118) MOUNTAIN INSTITUTE Total 743,573 659,962 (83,611) 102,814 65,997 (36,817)

LPV Primary Taxable Legal Class Original Corrected Difference Original Corrected Difference AG/VACANT LAND/NON-PROFIT - 500 0 (500) 80 0 (80) REAL PROPERTY AND IMPROVEMENTS COMMERCIAL & INDUSTRIAL 2,235 0 (2,235) 436 0 (436) PERSONAL PROPERTY COMMERCIAL & INDUSTRIAL REAL 296,983 0 (296,983) 57,912 0 (57,912) PROPERTY 2/25/2016 Page 13 of 44 NON-PRIMARY/BANK OWNED/NOT 36,271 0 (36,271) 3,627 0 (3,627) IN OTHER CLASSES RESIDENTIAL PRIMARY RESIDENCE 379,134 362,979 (16,155) 37,914 36,298 (1,616)

jeblack @ Feb 11, 2016 12:36:32 PM Coconino County Assessor Page 2 of 9 3 3/1/2016 - Tax Roll Correction Settlements

Tax Roll Correction Summary Coconino County Assessor Hearing Date from 01/08/2016 to 02/11/2016 for Tax Year 2013 LPV Primary Taxable Legal Class Original Corrected Difference Original Corrected Difference RENTAL RESIDENTIAL 23,273 0 (23,273) 2,328 0 (2,328) RESIDENTIAL BED & BREAKFAST 296,983 296,983 29,699 29,699 FACILITIES Total 738,396 659,962 (78,434) 102,297 65,997 (36,300)

FCV Secondary Taxable Property Code Original Corrected Difference Original Corrected Difference COMMERCIAL & INDUSTRIAL 2,235 0 (2,235) 436 0 (436) PERSONAL PROPERTY COMMERCIAL & INDUSTRIAL REAL 55,667 0 (55,667) 10,855 0 (10,855) PROPERTY COMMERCIAL & INDUSTRIAL REAL 241,316 0 (241,316) 47,057 0 (47,057) PROPERTY (2112) NON PRIMARY BANK OWNED NOT 39,095 0 (39,095) 3,910 0 (3,910) IN OTHER CLASSES RESIDENTIAL PRIMARY RESIDENCE (1300) 68,038 68,038 0 6,804 6,804 0 PRIMARY RESIDENCE (2300) 294,941 294,941 0 29,494 29,494 0 PRIMARY RESIDENCE 16,220 0 (16,220) 1,622 0 (1,622) RENTAL RESIDENTIAL 25,561 0 (25,561) 2,556 0 (2,556) VACANT LANDS AND REAL 500 0 (500) 80 0 (80) PROPERTY NOT INCLUDED IN CLASS 1,3,... RESIDENTIAL BED & BREAKFAST 55,667 55,667 5,567 5,567 FACILITIES (1406) RESIDENTIAL BED & BREAKFAST 241,316 241,316 24,132 24,132 FACILITIES Total 743,573 659,962 (83,611) 102,814 65,997 (36,817)

LPV Primary Taxable Tax Authority Original Corrected Difference Original Corrected Difference 2/25/2016 PageCITY 14 ofOF 44 FLAGSTAFF 20,154 0 (20,154) 2,228 0 (2,228) CITY OF FLAGSTAFF (54151) 20,154 0 (20,154) 2,228 0 (2,228) CITY OF PAGE 39,428 0 (39,428) 3,944 0 (3,944)

jeblack @ Feb 11, 2016 12:36:32 PM Coconino County Assessor Page 3 of 9 3 3/1/2016 - Tax Roll Correction Settlements

Tax Roll Correction Summary Coconino County Assessor Hearing Date from 01/08/2016 to 02/11/2016 for Tax Year 2013 LPV Primary Taxable Tax Authority Original Corrected Difference Original Corrected Difference CITY OF PAGE (54156) 39,428 0 (39,428) 3,944 0 (3,944) CITY OF SEDONA (04158) 660,462 659,962 (500) 94,290 65,997 (28,293) CITY OF SEDONA 660,462 659,962 (500) 94,290 65,997 (28,293) COCONINO COUNTY (02000) 738,396 659,962 (78,434) 102,297 65,997 (36,300) COCONINO COUNTY 738,396 659,962 (78,434) 102,297 65,997 (36,300) COMMUNITY COLLEGE 738,396 659,962 (78,434) 102,297 65,997 (36,300) COMMUNITY COLLEGE 738,396 659,962 (78,434) 102,297 65,997 (36,300) FD ASSISTANCE FUND 738,396 659,962 (78,434) 102,297 65,997 (36,300) FD KAIBAB ESTATES WEST 18,352 0 (18,352) 1,835 0 (1,835) FD SEDONA 660,462 659,962 (500) 94,290 65,997 (28,293) FLOOD CONTROL DIST 678,814 659,962 (18,852) 96,125 65,997 (30,128) HOSP DIST PAGE 39,428 0 (39,428) 3,944 0 (3,944) HOSP DIST WILLIAMS 18,352 0 (18,352) 1,835 0 (1,835) JTED-CAVIAT 59,582 0 (59,582) 6,172 0 (6,172) JTED-MOUNTAIN INSTIT 18,352 0 (18,352) 1,835 0 (1,835) JTED-VALLEY ACAD 660,462 659,962 (500) 94,290 65,997 (28,293) LIBRARY DISTRICT 738,396 659,962 (78,434) 102,297 65,997 (36,300) MOBILE HOME RELOCATION 738,396 659,962 (78,434) 102,297 65,997 (36,300) PUB HEALTH SERVICE 738,396 659,962 (78,434) 102,297 65,997 (36,300) RURAL ACCOMOD SCHOOL 738,396 659,962 (78,434) 102,297 65,997 (36,300) SD#1 ADJACENT WAYS 20,154 0 (20,154) 2,228 0 (2,228) SD#1 BUDGET OVERRIDES 20,154 0 (20,154) 2,228 0 (2,228) SD#1 CLASS A BONDS 20,154 0 (20,154) 2,228 0 (2,228) SD#1 CLASS B BONDS 20,154 0 (20,154) 2,228 0 (2,228) SD#1 FLAGSTAFF 20,154 0 (20,154) 2,228 0 (2,228) SD#8 ADJACENT WAYS 39,428 0 (39,428) 3,944 0 (3,944) SD#8 BUDGET OVERRIDES 39,428 0 (39,428) 3,944 0 (3,944) 2/25/2016 PageSD#8 15 of CLASS 44 A BONDS 39,428 0 (39,428) 3,944 0 (3,944) SD#8 CLASS B BONDS 39,428 0 (39,428) 3,944 0 (3,944) SD#8 PAGE 39,428 0 (39,428) 3,944 0 (3,944)

jeblack @ Feb 11, 2016 12:36:32 PM Coconino County Assessor Page 4 of 9 3 3/1/2016 - Tax Roll Correction Settlements

Tax Roll Correction Summary Coconino County Assessor Hearing Date from 01/08/2016 to 02/11/2016 for Tax Year 2013 LPV Primary Taxable Tax Authority Original Corrected Difference Original Corrected Difference SD#9 ADJACENT WAYS 660,462 659,962 (500) 94,290 65,997 (28,293) SD#9 BUDGET OVERRIDES 660,462 659,962 (500) 94,290 65,997 (28,293) SD#9 CLASS A BONDS 660,462 659,962 (500) 94,290 65,997 (28,293) SD#9 CLASS B BONDS 660,462 659,962 (500) 94,290 65,997 (28,293) SD#9 MINIMUM SCHOOL TAX 660,462 659,962 (500) 94,290 65,997 (28,293) SD#9 MINIMUM SCHOOL TAX 660,462 659,962 (500) 94,290 65,997 (28,293) (57991) SD#9 SEDONA OAK CREEK 660,462 659,962 (500) 94,290 65,997 (28,293) SD#31 ADJACENT WAYS 18,352 0 (18,352) 1,835 0 (1,835) SD#31 ASH FORK 18,352 0 (18,352) 1,835 0 (1,835) SD#31 BUDGET OVERRIDES 18,352 0 (18,352) 1,835 0 (1,835) SD#31 CLASS A BONDS 18,352 0 (18,352) 1,835 0 (1,835) SD#31 CLASS B BONDS 18,352 0 (18,352) 1,835 0 (1,835) ST SCHL EQUALIZATION 738,396 659,962 (78,434) 102,297 65,997 (36,300) ST SCHL EQUALIZATION 738,396 659,962 (78,434) 102,297 65,997 (36,300)

FCV Secondary Taxable Tax Authority Original Corrected Difference Original Corrected Difference CITY OF FLAGSTAFF 20,154 0 (20,154) 2,228 0 (2,228) CITY OF FLAGSTAFF (54151) 20,154 0 (20,154) 2,228 0 (2,228) CITY OF PAGE 41,781 0 (41,781) 4,178 0 (4,178) CITY OF PAGE (54156) 41,781 0 (41,781) 4,178 0 (4,178) CITY OF SEDONA (04158) 660,462 659,962 (500) 94,290 65,997 (28,293) CITY OF SEDONA 660,462 659,962 (500) 94,290 65,997 (28,293) COCONINO COUNTY (02000) 743,573 659,962 (83,611) 102,814 65,997 (36,817) COCONINO COUNTY 743,573 659,962 (83,611) 102,814 65,997 (36,817) COMMUNITY COLLEGE 743,573 659,962 (83,611) 102,814 65,997 (36,817) COMMUNITY COLLEGE 743,573 659,962 (83,611) 102,814 65,997 (36,817) 2/25/2016 Page 16 of 44 FD ASSISTANCE FUND 743,573 659,962 (83,611) 102,814 65,997 (36,817) FD KAIBAB ESTATES WEST 21,176 0 (21,176) 2,118 0 (2,118)

jeblack @ Feb 11, 2016 12:36:32 PM Coconino County Assessor Page 5 of 9 3 3/1/2016 - Tax Roll Correction Settlements

Tax Roll Correction Summary Coconino County Assessor Hearing Date from 01/08/2016 to 02/11/2016 for Tax Year 2013 FCV Secondary Taxable Tax Authority Original Corrected Difference Original Corrected Difference FD SEDONA 660,462 659,962 (500) 94,290 65,997 (28,293) FLOOD CONTROL DIST 681,638 659,962 (21,676) 96,408 65,997 (30,411) HOSP DIST PAGE 41,781 0 (41,781) 4,178 0 (4,178) HOSP DIST WILLIAMS 21,176 0 (21,176) 2,118 0 (2,118) JTED-CAVIAT 61,935 0 (61,935) 6,406 0 (6,406) JTED-MOUNTAIN INSTIT 21,176 0 (21,176) 2,118 0 (2,118) JTED-VALLEY ACAD 660,462 659,962 (500) 94,290 65,997 (28,293) LIBRARY DISTRICT 743,573 659,962 (83,611) 102,814 65,997 (36,817) MOBILE HOME RELOCATION 743,573 659,962 (83,611) 102,814 65,997 (36,817) PUB HEALTH SERVICE 743,573 659,962 (83,611) 102,814 65,997 (36,817) RURAL ACCOMOD SCHOOL 743,573 659,962 (83,611) 102,814 65,997 (36,817) SD#1 ADJACENT WAYS 20,154 0 (20,154) 2,228 0 (2,228) SD#1 BUDGET OVERRIDES 20,154 0 (20,154) 2,228 0 (2,228) SD#1 CLASS A BONDS 20,154 0 (20,154) 2,228 0 (2,228) SD#1 CLASS B BONDS 20,154 0 (20,154) 2,228 0 (2,228) SD#1 FLAGSTAFF 20,154 0 (20,154) 2,228 0 (2,228) SD#8 ADJACENT WAYS 41,781 0 (41,781) 4,178 0 (4,178) SD#8 BUDGET OVERRIDES 41,781 0 (41,781) 4,178 0 (4,178) SD#8 CLASS A BONDS 41,781 0 (41,781) 4,178 0 (4,178) SD#8 CLASS B BONDS 41,781 0 (41,781) 4,178 0 (4,178) SD#8 PAGE 41,781 0 (41,781) 4,178 0 (4,178) SD#9 ADJACENT WAYS 660,462 659,962 (500) 94,290 65,997 (28,293) SD#9 BUDGET OVERRIDES 660,462 659,962 (500) 94,290 65,997 (28,293) SD#9 CLASS A BONDS 660,462 659,962 (500) 94,290 65,997 (28,293) SD#9 CLASS B BONDS 660,462 659,962 (500) 94,290 65,997 (28,293) SD#9 MINIMUM SCHOOL TAX 660,462 659,962 (500) 94,290 65,997 (28,293) SD#9 MINIMUM SCHOOL TAX 660,462 659,962 (500) 94,290 65,997 (28,293) 2/25/2016 Page(57991) 17 of 44 SD#9 SEDONA OAK CREEK 660,462 659,962 (500) 94,290 65,997 (28,293) SD#31 ADJACENT WAYS 21,176 0 (21,176) 2,118 0 (2,118)

jeblack @ Feb 11, 2016 12:36:32 PM Coconino County Assessor Page 6 of 9 3 3/1/2016 - Tax Roll Correction Settlements

Tax Roll Correction Summary Coconino County Assessor Hearing Date from 01/08/2016 to 02/11/2016 for Tax Year 2013 FCV Secondary Taxable Tax Authority Original Corrected Difference Original Corrected Difference SD#31 ASH FORK 21,176 0 (21,176) 2,118 0 (2,118) SD#31 BUDGET OVERRIDES 21,176 0 (21,176) 2,118 0 (2,118) SD#31 CLASS A BONDS 21,176 0 (21,176) 2,118 0 (2,118) SD#31 CLASS B BONDS 21,176 0 (21,176) 2,118 0 (2,118) ST SCHL EQUALIZATION 743,573 659,962 (83,611) 102,814 65,997 (36,817) ST SCHL EQUALIZATION 743,573 659,962 (83,611) 102,814 65,997 (36,817)

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jeblack @ Feb 11, 2016 12:36:32 PM Coconino County Assessor Page 7 of 9 3 3/1/2016 - Tax Roll Correction Settlements

Tax Roll Correction Summary Coconino County Assessor Hearing Date from 01/08/2016 to 02/11/2016 for Tax Year 2013

Tax Totals Tax Area Original Corrected Difference SD#1 CITY OF FLAGSTAFF 213.38 0.00 (213.38) SD#8 CITY OF PAGE/HOSP DIST PAGE/JTED-CAVIAT 307.76 0.00 (307.76) SD#9 CITY OF SEDONA/FD SEDONA/JTED-VALLEY 7,418.28 5,098.92 (2,319.36) ACAD SD#31 FD KAIBAB ESTATES/JTED-MOUNTAIN 250.24 0.00 (250.24) INSTITUTE Total 8,189.66 5,098.92 (3,090.74)

Tax Type Original Corrected Difference Ad Valorem 8,189.66 5,098.92 (3,090.74) Total 8,189.66 5,098.92 (3,090.74)

Tax Authority Original Corrected Difference 02000 - COCONINO COUNTY (02000) 559.16 360.76 (198.40) 02001 - ST SCHL EQUALIZATION 524.06 338.10 (185.96) 03000 - MOBILE HOME RELOCATION 20.62 0.00 (20.62) 04151 - CITY OF FLAGSTAFF 18.77 0.00 (18.77) 04156 - CITY OF PAGE 0.00 0.00 0.00 04158 - CITY OF SEDONA (04158) 0.00 0.00 0.00 07001 - SD#1 FLAGSTAFF 88.67 0.00 (88.67) 07009 - SD#9 SEDONA OAK CREEK 1,062.69 683.23 (379.46) 07016 - SD#8 PAGE 139.52 0.00 (139.52) 07031 - SD#31 ASH FORK 135.50 0.00 (135.50) 07991 - SD#9 MINIMUM SCHOOL TAX 570.15 366.24 (203.91) 08150 - COMMUNITY COLLEGE 474.26 305.96 (168.30) 10375 - HOSP DIST WILLIAMS 20.54 0.00 (20.54) 10376 - HOSP DIST PAGE 41.14 0.00 (41.14) 2/25/2016 Page11201 19 of -44 FD SEDONA 1,904.66 1,333.14 (571.52) 11251 - FD KAIBAB ESTATES WEST 49.74 0.00 (49.74) 11900 - FD ASSISTANCE FUND 102.81 66.00 (36.81)

jeblack @ Feb 11, 2016 12:36:32 PM Coconino County Assessor Page 8 of 9 3 3/1/2016 - Tax Roll Correction Settlements

Tax Roll Correction Summary Coconino County Assessor Hearing Date from 01/08/2016 to 02/11/2016 for Tax Year 2013 Tax Authority Original Corrected Difference 14900 - LIBRARY DISTRICT 262.80 168.69 (94.11) 15000 - FLOOD CONTROL DIST 377.16 263.98 (113.18) 29999 - PUB HEALTH SERVICE 257.03 164.99 (92.04) 30001 - JTED-CAVIAT 3.20 0.00 (3.20) 30002 - JTED-VALLEY ACAD 47.14 33.00 (14.14) 30004 - RURAL ACCOMOD SCHOOL 0.00 0.00 0.00 30005 - JTED-MOUNTAIN INSTIT 1.06 0.00 (1.06) 52000 - COCONINO COUNTY 0.00 0.00 0.00 52001 - ST SCHL EQUALIZATION 0.00 0.00 0.00 54151 - CITY OF FLAGSTAFF (54151) 18.64 0.00 (18.64) 54156 - CITY OF PAGE (54156) 0.00 0.00 0.00 54158 - CITY OF SEDONA 0.00 0.00 0.00 57001 - SD#1 BUDGET OVERRIDES 15.73 0.00 (15.73) 57009 - SD#9 BUDGET OVERRIDES 105.98 74.18 (31.80) 57016 - SD#8 BUDGET OVERRIDES 22.82 0.00 (22.82) 57031 - SD#31 BUDGET OVERRIDES 0.00 0.00 0.00 57991 - SD#9 MINIMUM SCHOOL TAX (57991) 0.00 0.00 0.00 58150 - COMMUNITY COLLEGE 127.80 82.03 (45.77) 67001 - SD#1 CLASS A BONDS 0.00 0.00 0.00 67009 - SD#9 CLASS A BONDS 0.00 0.00 0.00 67016 - SD#8 CLASS A BONDS 0.00 0.00 0.00 67031 - SD#31 CLASS A BONDS 0.00 0.00 0.00 77001 - SD#1 CLASS B BONDS 11.09 0.00 (11.09) 77009 - SD#9 CLASS B BONDS 1,226.71 858.62 (368.09) 77016 - SD#8 CLASS B BONDS 0.00 0.00 0.00 77031 - SD#31 CLASS B BONDS 0.00 0.00 0.00 87001 - SD#1 ADJACENT WAYS 0.21 0.00 (0.21) 87009 - SD#9 ADJACENT WAYS 0.00 0.00 0.00 2/25/2016 Page87016 20 of -44 SD#8 ADJACENT WAYS 0.00 0.00 0.00 87031 - SD#31 ADJACENT WAYS 0.00 0.00 0.00 Total 8,189.66 5,098.92 (3,090.74)

jeblack @ Feb 11, 2016 12:36:32 PM Coconino County Assessor Page 9 of 9 3 3/1/2016 - Tax Roll Correction Settlements

Tax Roll Correction Summary Coconino County Assessor Hearing Date from 01/08/2016 to 02/11/2016 for Tax Year 2014 Account Parcel Number Hearing Date Reason Created Admin Assessor Post Treasurer Tax Year Tax Roll ID Description User ID User ID User ID Correction User ID User ID M0000031 80104014 01/11/2016 Other 01/11/2016 01/26/2016 02/01/2016 02/01/2016 2014 2014.TRC.2232S4 FOR TY 2014 - TAX... cfiore lrose cmazon cmazon M0000388 11235001 02/10/2016 Other 02/10/2016 02/10/2016 02/10/2016 02/10/2016 2014 2014.TRC.2303S3 TAX ROLL bcomstock kmurphy cmazon cmazon CORRECTI... M0006095 80104014 01/11/2016 Other 01/11/2016 01/26/2016 02/01/2016 02/01/2016 2014 2014.TRC.2232S6 FOR TY 2014 - TAX... cfiore lrose cmazon cmazon M0006192 80104014 01/11/2016 Other 01/11/2016 01/26/2016 02/01/2016 02/01/2016 2014 2014.TRC.2232S7 FOR TY 2014 - TAX... cfiore lrose cmazon cmazon M0006848 80104014 01/11/2016 Other 01/11/2016 01/26/2016 02/01/2016 02/01/2016 2014 2014.TRC.2232S5 FOR TY 2014 - TAX... cfiore lrose cmazon cmazon M0036031 20614012M 02/10/2016 Other 02/10/2016 02/10/2016 02/10/2016 02/10/2016 2014 2014.TRC.2303S5 2014 TAX ROLL COR... bsnodgrass bcazares cmazon cmazon M0036051 20614012L 02/10/2016 Other 02/10/2016 02/10/2016 02/10/2016 02/10/2016 2014 2014.TRC.2303S4 2014 TAX ROLL COR... bsnodgrass bcazares cmazon cmazon M0036099 00000000 01/12/2016 Other 01/12/2016 01/26/2016 02/01/2016 02/01/2016 2014 2014.TRC.2232S9 FOR TY 2014 - TAX... cfiore lrose cmazon cmazon M0036310 00000000 02/03/2016 Other 02/03/2016 02/10/2016 02/10/2016 02/10/2016 2014 2014.TRC.2232S12 2014 TAX ROLL COR... bcomstock kmurphy cmazon cmazon M0036377 00000000 01/11/2016 Other 01/11/2016 01/11/2016 02/01/2016 02/11/2016 2014 2014.TRC.2232S3 FOR TY 2014 - TAX... cfiore lrose cmazon aruiz M0036423 00000000 01/11/2016 Other 01/11/2016 01/11/2016 02/01/2016 02/01/2016 2014 2014.TRC.2232S2 FOR TY 2014 - TAX... cfiore lrose cmazon cmazon M0120714 00000000 01/11/2016 Other 01/11/2016 01/11/2016 02/01/2016 02/01/2016 2014 2014.TRC.2232S8 FOR TY 2014 - TAX... cfiore lrose cmazon cmazon P0000340 11328003D 02/09/2016 Other 02/09/2016 02/09/2016 02/10/2016 02/10/2016 2014 2014.TRC.2303S2 2014 TAX ROLL COR... bsnodgrass bcazares cmazon cmazon P0127637 20222011 02/09/2016 Other 02/09/2016 02/09/2016 02/10/2016 02/10/2016 2014 2014.TRC.2303S1 2014 TAX ROLL COR... bsnodgrass bcazares cmazon cmazon P0131008 11315003Y 01/15/2016 Other 01/15/2016 02/10/2016 02/10/2016 02/10/2016 2014 2014.TRC.2232S10 TAX ROLL bcomstock kmurphy cmazon cmazon CORRECTI... 2/25/2016 Page 21 of 44 R0032426 40107001C 02/02/2016 Other 02/02/2016 02/11/2016 02/11/2016 02/11/2016 2014 2014.TRC.2232S11 TAX ROLL kmurphy aruiz aruiz aruiz CORRECTI...

jeblack @ Feb 11, 2016 12:41:44 PM Coconino County Assessor Page 1 of 12 3 3/1/2016 - Tax Roll Correction Settlements

Tax Roll Correction Summary Coconino County Assessor Hearing Date from 01/08/2016 to 02/11/2016 for Tax Year 2014 Account Parcel Number Hearing Date Reason Created Admin Assessor Post Treasurer Tax Year Tax Roll ID Description User ID User ID User ID Correction User ID User ID R1455328 40121021L 02/04/2016 Other 02/04/2016 02/04/2016 02/04/2016 02/04/2016 2014 2014.TRC.2232S13 401-21-021J SPLIT... jpittman jpittman jpittman jpittman

2/25/2016 Page 22 of 44

jeblack @ Feb 11, 2016 12:41:44 PM Coconino County Assessor Page 2 of 12 3 3/1/2016 - Tax Roll Correction Settlements

Tax Roll Correction Summary Coconino County Assessor Hearing Date from 01/08/2016 to 02/11/2016 for Tax Year 2014

Value Totals LPV Primary Taxable Tax Area Original Corrected Difference Original Corrected Difference SD#1 CITY OF FLAGSTAFF 20,697 0 (20,697) 2,439 0 (2,439) SD#2 CITY OF WILLIAMS 33,072 0 (33,072) 6,284 0 (6,284) SD#8 CITY OF PAGE/HOSP DIST 64,795 0 (64,795) 6,480 0 (6,480) PAGE SD#9 CITY OF SEDONA/FD SEDONA 612,274 611,774 (500) 86,035 61,178 (24,857) SD#15 NAVAJO RESERVATION 78,507 0 (78,507) 7,851 0 (7,851) SD#31 FD KAIBAB ESTATES WEST 17,627 0 (17,627) 1,762 0 (1,762) Total 826,972 611,774 (215,198) 110,851 61,178 (49,673)

FCV Secondary Taxable Tax Area Original Corrected Difference Original Corrected Difference SD#1 CITY OF FLAGSTAFF 20,697 0 (20,697) 2,439 0 (2,439) SD#2 CITY OF WILLIAMS 33,072 0 (33,072) 6,284 0 (6,284) SD#8 CITY OF PAGE/HOSP DIST 66,129 0 (66,129) 6,613 0 (6,613) PAGE SD#9 CITY OF SEDONA/FD SEDONA 612,274 611,774 (500) 86,035 61,178 (24,857) SD#15 NAVAJO RESERVATION 79,507 0 (79,507) 7,952 0 (7,952) SD#31 FD KAIBAB ESTATES WEST 17,646 0 (17,646) 1,764 0 (1,764) Total 829,325 611,774 (217,551) 111,087 61,178 (49,909)

LPV Primary Taxable Legal Class Original Corrected Difference Original Corrected Difference AG/VACANT LAND/NON-PROFIT - 500 0 (500) 80 0 (80) REAL PROPERTY AND IMPROVEMENTS COMMERCIAL & INDUSTRIAL 37,177 0 (37,177) 7,064 0 (7,064) PERSONAL PROPERTY 2/25/2016 PageCOMMERCIAL 23 of 44 & INDUSTRIAL REAL 275,298 0 (275,298) 52,307 0 (52,307) PROPERTY NON-PRIMARY/BANK OWNED/NOT 58,589 0 (58,589) 5,858 0 (5,858) IN OTHER CLASSES RESIDENTIAL

jeblack @ Feb 11, 2016 12:41:44 PM Coconino County Assessor Page 3 of 12 3 3/1/2016 - Tax Roll Correction Settlements

Tax Roll Correction Summary Coconino County Assessor Hearing Date from 01/08/2016 to 02/11/2016 for Tax Year 2014 LPV Primary Taxable Legal Class Original Corrected Difference Original Corrected Difference PRIMARY RESIDENCE 436,403 336,476 (99,927) 43,641 33,648 (9,993) RENTAL RESIDENTIAL 19,005 0 (19,005) 1,901 0 (1,901) RESIDENTIAL BED & BREAKFAST 275,298 275,298 27,530 27,530 FACILITIES Total 826,972 611,774 (215,198) 110,851 61,178 (49,673)

FCV Secondary Taxable Property Code Original Corrected Difference Original Corrected Difference COMMERCIAL & INDUSTRIAL 37,177 0 (37,177) 7,064 0 (7,064) PERSONAL PROPERTY COMMERCIAL & INDUSTRIAL REAL 55,667 0 (55,667) 10,577 0 (10,577) PROPERTY COMMERCIAL & INDUSTRIAL REAL 219,631 0 (219,631) 41,730 0 (41,730) PROPERTY (2112) NON PRIMARY BANK OWNED NOT 59,014 0 (59,014) 5,901 0 (5,901) IN OTHER CLASSES RESIDENTIAL PRIMARY RESIDENCE (1300) 68,038 68,038 0 6,804 6,804 0 PRIMARY RESIDENCE (2300) 268,438 268,438 0 26,844 26,844 0 PRIMARY RESIDENCE 100,947 0 (100,947) 10,095 0 (10,095) RENTAL RESIDENTIAL 19,913 0 (19,913) 1,992 0 (1,992) VACANT LANDS AND REAL 500 0 (500) 80 0 (80) PROPERTY NOT INCLUDED IN CLASS 1,3,... RESIDENTIAL BED & BREAKFAST 55,667 55,667 5,567 5,567 FACILITIES (1406) RESIDENTIAL BED & BREAKFAST 219,631 219,631 21,963 21,963 FACILITIES Total 829,325 611,774 (217,551) 111,087 61,178 (49,909)

LPV Primary Taxable 2/25/2016 PageTax 24 Authority of 44 Original Corrected Difference Original Corrected Difference CITY OF FLAGSTAFF 20,697 0 (20,697) 2,439 0 (2,439) CITY OF FLAGSTAFF (54151) 20,697 0 (20,697) 2,439 0 (2,439)

jeblack @ Feb 11, 2016 12:41:44 PM Coconino County Assessor Page 4 of 12 3 3/1/2016 - Tax Roll Correction Settlements

Tax Roll Correction Summary Coconino County Assessor Hearing Date from 01/08/2016 to 02/11/2016 for Tax Year 2014 LPV Primary Taxable Tax Authority Original Corrected Difference Original Corrected Difference CITY OF PAGE 64,795 0 (64,795) 6,480 0 (6,480) CITY OF PAGE (54156) 64,795 0 (64,795) 6,480 0 (6,480) CITY OF SEDONA (04158) 612,274 611,774 (500) 86,035 61,178 (24,857) CITY OF SEDONA 612,274 611,774 (500) 86,035 61,178 (24,857) CITY OF WILLIAMS (04153) 33,072 0 (33,072) 6,284 0 (6,284) CITY OF WILLIAMS 33,072 0 (33,072) 6,284 0 (6,284) COCONINO COUNTY 826,972 611,774 (215,198) 110,851 61,178 (49,673) COCONINO COUNTY (52000) 826,972 611,774 (215,198) 110,851 61,178 (49,673) COMMUNITY COLLEGE 826,972 611,774 (215,198) 110,851 61,178 (49,673) COMMUNITY COLLEGE 826,972 611,774 (215,198) 110,851 61,178 (49,673) FD ASSISTANCE FUND 826,972 611,774 (215,198) 110,851 61,178 (49,673) FD KAIBAB ESTATES WEST 17,627 0 (17,627) 1,762 0 (1,762) FD SEDONA 612,274 611,774 (500) 86,035 61,178 (24,857) FLOOD CONTROL DIST 741,480 611,774 (129,706) 101,932 61,178 (40,754) HOSP DIST PAGE 64,795 0 (64,795) 6,480 0 (6,480) HOSP DIST WILLIAMS 50,699 0 (50,699) 8,046 0 (8,046) JTED-CAVIAT 118,564 0 (118,564) 15,203 0 (15,203) JTED-MOUNTAIN INSTIT 17,627 0 (17,627) 1,762 0 (1,762) JTED-NATIVE 78,507 0 (78,507) 7,851 0 (7,851) JTED-VALLEY ACAD 612,274 611,774 (500) 86,035 61,178 (24,857) LIBRARY DISTRICT 826,972 611,774 (215,198) 110,851 61,178 (49,673) MOBILE HOME RELOCATION 826,972 611,774 (215,198) 110,851 61,178 (49,673) PUB HEALTH SERVICE 826,972 611,774 (215,198) 110,851 61,178 (49,673) RES NAVAJO INDIAN 78,507 0 (78,507) 7,851 0 (7,851) RURAL ACCOMOD SCHOOL 826,972 611,774 (215,198) 110,851 61,178 (49,673) SD#1 ADJACENT WAYS 20,697 0 (20,697) 2,439 0 (2,439) SD#1 BUDGET OVERRIDES 20,697 0 (20,697) 2,439 0 (2,439) 2/25/2016 PageSD#1 25 of CLASS 44 A BONDS 20,697 0 (20,697) 2,439 0 (2,439) SD#1 CLASS B BONDS 20,697 0 (20,697) 2,439 0 (2,439) SD#1 FLAGSTAFF 20,697 0 (20,697) 2,439 0 (2,439)

jeblack @ Feb 11, 2016 12:41:44 PM Coconino County Assessor Page 5 of 12 3 3/1/2016 - Tax Roll Correction Settlements

Tax Roll Correction Summary Coconino County Assessor Hearing Date from 01/08/2016 to 02/11/2016 for Tax Year 2014 LPV Primary Taxable Tax Authority Original Corrected Difference Original Corrected Difference SD#2 ADJACENT WAYS 33,072 0 (33,072) 6,284 0 (6,284) SD#2 BUDGET OVERRIDES 33,072 0 (33,072) 6,284 0 (6,284) SD#2 CLASS A BONDS 33,072 0 (33,072) 6,284 0 (6,284) SD#2 CLASS B BONDS 33,072 0 (33,072) 6,284 0 (6,284) SD#2 WILLIAMS 33,072 0 (33,072) 6,284 0 (6,284) SD#8 ADJACENT WAYS 64,795 0 (64,795) 6,480 0 (6,480) SD#8 BUDGET OVERRIDES 64,795 0 (64,795) 6,480 0 (6,480) SD#8 CLASS A BONDS 64,795 0 (64,795) 6,480 0 (6,480) SD#8 CLASS B BONDS 64,795 0 (64,795) 6,480 0 (6,480) SD#8 PAGE 64,795 0 (64,795) 6,480 0 (6,480) SD#9 ADJACENT WAYS 612,274 611,774 (500) 86,035 61,178 (24,857) SD#9 BUDGET OVERRIDES 612,274 611,774 (500) 86,035 61,178 (24,857) SD#9 CLASS A BONDS 612,274 611,774 (500) 86,035 61,178 (24,857) SD#9 CLASS B BONDS 612,274 611,774 (500) 86,035 61,178 (24,857) SD#9 MINIMUM SCHOOL TAX 612,274 611,774 (500) 86,035 61,178 (24,857) (07991) SD#9 MINIMUM SCHOOL TAX 612,274 611,774 (500) 86,035 61,178 (24,857) SD#9 SEDONA OAK CREEK 612,274 611,774 (500) 86,035 61,178 (24,857) SD#15 ADJACENT WAYS 78,507 0 (78,507) 7,851 0 (7,851) SD#15 BUDGET OVERRIDES 78,507 0 (78,507) 7,851 0 (7,851) SD#15 CLASS A BONDS 78,507 0 (78,507) 7,851 0 (7,851) SD#15 CLASS B BONDS 78,507 0 (78,507) 7,851 0 (7,851) SD#15 TUBA CITY 78,507 0 (78,507) 7,851 0 (7,851) SD#31 ADJACENT WAYS 17,627 0 (17,627) 1,762 0 (1,762) SD#31 ASH FORK 17,627 0 (17,627) 1,762 0 (1,762) SD#31 BUDGET OVERRIDES 17,627 0 (17,627) 1,762 0 (1,762) SD#31 CLASS A BONDS 17,627 0 (17,627) 1,762 0 (1,762)

2/25/2016 PageSD#31 26 of 44CLASS B BONDS 17,627 0 (17,627) 1,762 0 (1,762) ST SCHL EQUALIZATION 826,972 611,774 (215,198) 110,851 61,178 (49,673) ST SCHL EQUALIZATION 826,972 611,774 (215,198) 110,851 61,178 (49,673)

jeblack @ Feb 11, 2016 12:41:44 PM Coconino County Assessor Page 6 of 12 3 3/1/2016 - Tax Roll Correction Settlements

Tax Roll Correction Summary Coconino County Assessor Hearing Date from 01/08/2016 to 02/11/2016 for Tax Year 2014 FCV Secondary Taxable Tax Authority Original Corrected Difference Original Corrected Difference CITY OF FLAGSTAFF 20,697 0 (20,697) 2,439 0 (2,439) CITY OF FLAGSTAFF (54151) 20,697 0 (20,697) 2,439 0 (2,439) CITY OF PAGE 66,129 0 (66,129) 6,613 0 (6,613) CITY OF PAGE (54156) 66,129 0 (66,129) 6,613 0 (6,613) CITY OF SEDONA (04158) 612,274 611,774 (500) 86,035 61,178 (24,857) CITY OF SEDONA 612,274 611,774 (500) 86,035 61,178 (24,857) CITY OF WILLIAMS (04153) 33,072 0 (33,072) 6,284 0 (6,284) CITY OF WILLIAMS 33,072 0 (33,072) 6,284 0 (6,284) COCONINO COUNTY 829,325 611,774 (217,551) 111,087 61,178 (49,909) COCONINO COUNTY (52000) 829,325 611,774 (217,551) 111,087 61,178 (49,909) COMMUNITY COLLEGE 829,325 611,774 (217,551) 111,087 61,178 (49,909) COMMUNITY COLLEGE 829,325 611,774 (217,551) 111,087 61,178 (49,909) FD ASSISTANCE FUND 829,325 611,774 (217,551) 111,087 61,178 (49,909) FD KAIBAB ESTATES WEST 17,646 0 (17,646) 1,764 0 (1,764) FD SEDONA 612,274 611,774 (500) 86,035 61,178 (24,857) FLOOD CONTROL DIST 742,499 611,774 (130,725) 102,035 61,178 (40,857) HOSP DIST PAGE 66,129 0 (66,129) 6,613 0 (6,613) HOSP DIST WILLIAMS 50,718 0 (50,718) 8,048 0 (8,048) JTED-CAVIAT 119,898 0 (119,898) 15,336 0 (15,336) JTED-MOUNTAIN INSTIT 17,646 0 (17,646) 1,764 0 (1,764) JTED-NATIVE 79,507 0 (79,507) 7,952 0 (7,952) JTED-VALLEY ACAD 612,274 611,774 (500) 86,035 61,178 (24,857) LIBRARY DISTRICT 829,325 611,774 (217,551) 111,087 61,178 (49,909) MOBILE HOME RELOCATION 829,325 611,774 (217,551) 111,087 61,178 (49,909) PUB HEALTH SERVICE 829,325 611,774 (217,551) 111,087 61,178 (49,909) RES NAVAJO INDIAN 79,507 0 (79,507) 7,952 0 (7,952) RURAL ACCOMOD SCHOOL 829,325 611,774 (217,551) 111,087 61,178 (49,909) 2/25/2016 PageSD#1 27 of ADJACENT 44 WAYS 20,697 0 (20,697) 2,439 0 (2,439) SD#1 BUDGET OVERRIDES 20,697 0 (20,697) 2,439 0 (2,439) SD#1 CLASS A BONDS 20,697 0 (20,697) 2,439 0 (2,439)

jeblack @ Feb 11, 2016 12:41:44 PM Coconino County Assessor Page 7 of 12 3 3/1/2016 - Tax Roll Correction Settlements

Tax Roll Correction Summary Coconino County Assessor Hearing Date from 01/08/2016 to 02/11/2016 for Tax Year 2014 FCV Secondary Taxable Tax Authority Original Corrected Difference Original Corrected Difference SD#1 CLASS B BONDS 20,697 0 (20,697) 2,439 0 (2,439) SD#1 FLAGSTAFF 20,697 0 (20,697) 2,439 0 (2,439) SD#2 ADJACENT WAYS 33,072 0 (33,072) 6,284 0 (6,284) SD#2 BUDGET OVERRIDES 33,072 0 (33,072) 6,284 0 (6,284) SD#2 CLASS A BONDS 33,072 0 (33,072) 6,284 0 (6,284) SD#2 CLASS B BONDS 33,072 0 (33,072) 6,284 0 (6,284) SD#2 WILLIAMS 33,072 0 (33,072) 6,284 0 (6,284) SD#8 ADJACENT WAYS 66,129 0 (66,129) 6,613 0 (6,613) SD#8 BUDGET OVERRIDES 66,129 0 (66,129) 6,613 0 (6,613) SD#8 CLASS A BONDS 66,129 0 (66,129) 6,613 0 (6,613) SD#8 CLASS B BONDS 66,129 0 (66,129) 6,613 0 (6,613) SD#8 PAGE 66,129 0 (66,129) 6,613 0 (6,613) SD#9 ADJACENT WAYS 612,274 611,774 (500) 86,035 61,178 (24,857) SD#9 BUDGET OVERRIDES 612,274 611,774 (500) 86,035 61,178 (24,857) SD#9 CLASS A BONDS 612,274 611,774 (500) 86,035 61,178 (24,857) SD#9 CLASS B BONDS 612,274 611,774 (500) 86,035 61,178 (24,857) SD#9 MINIMUM SCHOOL TAX 612,274 611,774 (500) 86,035 61,178 (24,857) (07991) SD#9 MINIMUM SCHOOL TAX 612,274 611,774 (500) 86,035 61,178 (24,857) SD#9 SEDONA OAK CREEK 612,274 611,774 (500) 86,035 61,178 (24,857) SD#15 ADJACENT WAYS 79,507 0 (79,507) 7,952 0 (7,952) SD#15 BUDGET OVERRIDES 79,507 0 (79,507) 7,952 0 (7,952) SD#15 CLASS A BONDS 79,507 0 (79,507) 7,952 0 (7,952) SD#15 CLASS B BONDS 79,507 0 (79,507) 7,952 0 (7,952) SD#15 TUBA CITY 79,507 0 (79,507) 7,952 0 (7,952) SD#31 ADJACENT WAYS 17,646 0 (17,646) 1,764 0 (1,764) SD#31 ASH FORK 17,646 0 (17,646) 1,764 0 (1,764)

2/25/2016 PageSD#31 28 of 44BUDGET OVERRIDES 17,646 0 (17,646) 1,764 0 (1,764) SD#31 CLASS A BONDS 17,646 0 (17,646) 1,764 0 (1,764) SD#31 CLASS B BONDS 17,646 0 (17,646) 1,764 0 (1,764)

jeblack @ Feb 11, 2016 12:41:44 PM Coconino County Assessor Page 8 of 12 3 3/1/2016 - Tax Roll Correction Settlements

Tax Roll Correction Summary Coconino County Assessor Hearing Date from 01/08/2016 to 02/11/2016 for Tax Year 2014 FCV Secondary Taxable Tax Authority Original Corrected Difference Original Corrected Difference ST SCHL EQUALIZATION 829,325 611,774 (217,551) 111,087 61,178 (49,909) ST SCHL EQUALIZATION 829,325 611,774 (217,551) 111,087 61,178 (49,909)

2/25/2016 Page 29 of 44

jeblack @ Feb 11, 2016 12:41:44 PM Coconino County Assessor Page 9 of 12 3 3/1/2016 - Tax Roll Correction Settlements

Tax Roll Correction Summary Coconino County Assessor Hearing Date from 01/08/2016 to 02/11/2016 for Tax Year 2014

Tax Totals Tax Area Original Corrected Difference SD#1 CITY OF FLAGSTAFF 232.68 0.00 (232.68) SD#2 CITY OF WILLIAMS 590.62 0.00 (590.62) SD#8 CITY OF PAGE/HOSP DIST PAGE 470.40 0.00 (470.40) SD#9 CITY OF SEDONA/FD SEDONA 7,025.32 4,903.22 (2,122.10) SD#15 NAVAJO RESERVATION 172.82 0.00 (172.82) SD#31 FD KAIBAB ESTATES WEST 229.78 0.00 (229.78) Total 8,721.62 4,903.22 (3,818.40)

Tax Type Original Corrected Difference Ad Valorem 8,721.62 4,903.22 (3,818.40) Total 8,721.62 4,903.22 (3,818.40)

Tax Authority Original Corrected Difference 02000 - COCONINO COUNTY 625.87 345.42 (280.45) 02001 - ST SCHL EQUALIZATION 564.13 311.33 (252.80) 03000 - MOBILE HOME RELOCATION 17.80 0.00 (17.80) 04151 - CITY OF FLAGSTAFF 20.54 0.00 (20.54) 04153 - CITY OF WILLIAMS (04153) 100.80 0.00 (100.80) 04156 - CITY OF PAGE 0.00 0.00 0.00 04158 - CITY OF SEDONA (04158) 0.00 0.00 0.00 07001 - SD#1 FLAGSTAFF 93.28 0.00 (93.28) 07002 - SD#2 WILLIAMS 258.55 0.00 (258.55) 07009 - SD#9 SEDONA OAK CREEK 989.24 645.04 (344.20) 07015 - SD#15 TUBA CITY 0.00 0.00 0.00 07016 - SD#8 PAGE 212.83 0.00 (212.83) 07031 - SD#31 ASH FORK 130.11 0.00 (130.11) 07991 - SD#9 MINIMUM SCHOOL TAX (07991) 606.24 397.12 (209.12) 2/25/2016 Page 30 of 44 08150 - COMMUNITY COLLEGE 530.75 292.92 (237.83) 10375 - HOSP DIST WILLIAMS 78.04 0.00 (78.04) 10376 - HOSP DIST PAGE 69.87 0.00 (69.87)

jeblack @ Feb 11, 2016 12:41:44 PM Coconino County Assessor Page 10 of 12 3 3/1/2016 - Tax Roll Correction Settlements

Tax Roll Correction Summary Coconino County Assessor Hearing Date from 01/08/2016 to 02/11/2016 for Tax Year 2014 Tax Authority Original Corrected Difference 11201 - FD SEDONA 1,835.12 1,304.92 (530.20) 11251 - FD KAIBAB ESTATES WEST 41.42 0.00 (41.42) 11900 - FD ASSISTANCE FUND 111.08 61.18 (49.90) 14900 - LIBRARY DISTRICT 283.91 156.37 (127.54) 15000 - FLOOD CONTROL DIST 344.14 244.72 (99.42) 23900 - RES NAVAJO INDIAN 0.00 0.00 0.00 29999 - PUB HEALTH SERVICE 277.71 152.94 (124.77) 30001 - JTED-CAVIAT 7.90 0.00 (7.90) 30002 - JTED-VALLEY ACAD 43.02 30.59 (12.43) 30003 - JTED-NATIVE 3.74 0.00 (3.74) 30004 - RURAL ACCOMOD SCHOOL 0.00 0.00 0.00 30005 - JTED-MOUNTAIN INSTIT 0.88 0.00 (0.88) 52000 - COCONINO COUNTY (52000) 0.00 0.00 0.00 52001 - ST SCHL EQUALIZATION 0.00 0.00 0.00 54151 - CITY OF FLAGSTAFF (54151) 20.41 0.00 (20.41) 54153 - CITY OF WILLIAMS 0.00 0.00 0.00 54156 - CITY OF PAGE (54156) 0.00 0.00 0.00 54158 - CITY OF SEDONA 0.00 0.00 0.00 57001 - SD#1 BUDGET OVERRIDES 17.40 0.00 (17.40) 57002 - SD#2 BUDGET OVERRIDES 23.62 0.00 (23.62) 57009 - SD#9 BUDGET OVERRIDES 162.43 115.50 (46.93) 57015 - SD#15 BUDGET OVERRIDES 0.00 0.00 0.00 57016 - SD#8 BUDGET OVERRIDES 12.59 0.00 (12.59) 57031 - SD#31 BUDGET OVERRIDES 0.00 0.00 0.00 57991 - SD#9 MINIMUM SCHOOL TAX 0.00 0.00 0.00 58150 - COMMUNITY COLLEGE 140.85 77.57 (63.28) 67001 - SD#1 CLASS A BONDS 0.00 0.00 0.00 67002 - SD#2 CLASS A BONDS 0.00 0.00 0.00 2/25/2016 Page67009 31 of -44 SD#9 CLASS A BONDS 0.00 0.00 0.00 67015 - SD#15 CLASS A BONDS 0.00 0.00 0.00 67016 - SD#8 CLASS A BONDS 0.00 0.00 0.00

jeblack @ Feb 11, 2016 12:41:44 PM Coconino County Assessor Page 11 of 12 3 3/1/2016 - Tax Roll Correction Settlements

Tax Roll Correction Summary Coconino County Assessor Hearing Date from 01/08/2016 to 02/11/2016 for Tax Year 2014 Tax Authority Original Corrected Difference 67031 - SD#31 CLASS A BONDS 0.00 0.00 0.00 77001 - SD#1 CLASS B BONDS 15.19 0.00 (15.19) 77002 - SD#2 CLASS B BONDS 0.00 0.00 0.00 77009 - SD#9 CLASS B BONDS 1,079.48 767.60 (311.88) 77015 - SD#15 CLASS B BONDS 0.00 0.00 0.00 77016 - SD#8 CLASS B BONDS 0.00 0.00 0.00 77031 - SD#31 CLASS B BONDS 0.00 0.00 0.00 87001 - SD#1 ADJACENT WAYS 0.64 0.00 (0.64) 87002 - SD#2 ADJACENT WAYS 0.00 0.00 0.00 87009 - SD#9 ADJACENT WAYS 0.00 0.00 0.00 87015 - SD#15 ADJACENT WAYS 0.00 0.00 0.00 87016 - SD#8 ADJACENT WAYS 2.04 0.00 (2.04) 87031 - SD#31 ADJACENT WAYS 0.00 0.00 0.00 Total 8,721.62 4,903.22 (3,818.40)

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jeblack @ Feb 11, 2016 12:41:44 PM Coconino County Assessor Page 12 of 12 3 3/1/2016 - Tax Roll Correction Settlements

Tax Roll Correction Summary Coconino County Assessor Hearing Date from 01/08/2016 to 02/11/2016 for Tax Year 2015 Account Parcel Number Hearing Date Reason Created Admin Assessor Post Treasurer Tax Year Tax Roll ID Description User ID User ID User ID Correction User ID User ID M0006095 80104014 01/11/2016 Other 01/11/2016 01/26/2016 02/01/2016 02/01/2016 2015 2015.TRC.2232S4 FOR TY 2015 - TAX... cfiore lrose cmazon cmazon M0006192 80104014 01/11/2016 Other 01/11/2016 01/26/2016 02/01/2016 02/01/2016 2015 2015.TRC.2232S5 FOR TY 2015 - TAX... cfiore lrose cmazon cmazon M0006674 50155031 02/03/2016 Other 02/03/2016 02/10/2016 02/10/2016 02/10/2016 2015 2015.TRC.2232S12 TAX ROLL bcomstock kmurphy cmazon cmazon CORRECTI... M0036031 20614012M 02/10/2016 Other 02/10/2016 02/10/2016 02/10/2016 02/10/2016 2015 2015.TRC.2303S4 2015 TAX ROLL COR... bsnodgrass bcazares cmazon cmazon M0036051 20614012L 02/10/2016 Other 02/10/2016 02/10/2016 02/10/2016 02/10/2016 2015 2015.TRC.2303S3 2015 TAX ROLL COR... bsnodgrass bcazares cmazon cmazon M0036310 00000000 02/03/2016 Other 02/03/2016 02/10/2016 02/10/2016 02/10/2016 2015 2015.TRC.2232S13 TAX ROLL bcomstock kmurphy cmazon cmazon CORRECTI... M0036423 00000000 01/11/2016 Other 01/11/2016 01/11/2016 02/01/2016 02/11/2016 2015 2015.TRC.2232S3 FOR TY 2015 - TAX... cfiore lrose cmazon aruiz M0120714 00000000 01/11/2016 Other 01/11/2016 01/11/2016 02/01/2016 02/01/2016 2015 2015.TRC.2232S6 FOR TY 2015 - TAX... cfiore lrose cmazon cmazon P0000340 11328003D 02/09/2016 Other 02/09/2016 02/09/2016 02/10/2016 02/10/2016 2015 2015.TRC.2303S2 2015 TAX ROLL COR... bsnodgrass bcazares cmazon cmazon P0127637 20222011 02/09/2016 Other 02/09/2016 02/09/2016 02/10/2016 02/10/2016 2015 2015.TRC.2303S1 2015 TAX ROLL COR... bsnodgrass bcazares cmazon cmazon P0130351 40517001H 02/03/2016 Other 02/03/2016 02/10/2016 02/10/2016 02/10/2016 2015 2015.TRC.2232S14 TAX ROLL bcomstock kmurphy cmazon cmazon CORRECTI... P0131008 11315003Y 01/15/2016 Other 01/15/2016 02/10/2016 02/10/2016 02/10/2016 2015 2015.TRC.2232S9 TAX ROLL bcomstock kmurphy cmazon cmazon CORRECTI... P0131150 10122006 02/03/2016 Adjustment Correction 02/03/2016 02/05/2016 02/10/2016 02/10/2016 2015 2015.TRC.2232S11 PER 2015 NOTICE O... bsnodgrass bcazares cmazon cmazon R0032426 40107001C 02/02/2016 Other 02/02/2016 02/11/2016 02/11/2016 02/11/2016 2015 2015.TRC.2232S10 TAX ROLL kmurphy aruiz aruiz aruiz 2/25/2016 Page 33 of 44 CORRECTI... R0329865 11249474 01/08/2016 Other 01/08/2016 01/08/2016 01/08/2016 01/08/2016 2015 2015.TRC.2232S2 TAX ROLL sjansen aruiz aruiz aruiz CORRECTI...

jeblack @ Feb 11, 2016 1:31:46 PM Coconino County Assessor Page 1 of 12 3 3/1/2016 - Tax Roll Correction Settlements

Tax Roll Correction Summary Coconino County Assessor Hearing Date from 01/08/2016 to 02/11/2016 for Tax Year 2015 Account Parcel Number Hearing Date Reason Created Admin Assessor Post Treasurer Tax Year Tax Roll ID Description User ID User ID User ID Correction User ID User ID R1300056 11201022 01/13/2016 Other 01/13/2016 01/13/2016 01/13/2016 01/13/2016 2015 2015.TRC.2232S7 2015 TAX ROLL ASS... jeblack aruiz aruiz aruiz R1300057 11201023 01/13/2016 Other 01/13/2016 01/13/2016 01/13/2016 01/13/2016 2015 2015.TRC.2232S8 2015 TAX ROLL ASS... jeblack aruiz aruiz aruiz R1455328 40121021L 02/04/2016 Other 02/04/2016 02/04/2016 02/04/2016 02/04/2016 2015 2015.TRC.2232S15 401-21-021J SPLIT... jpittman jpittman jpittman jpittman

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jeblack @ Feb 11, 2016 1:31:46 PM Coconino County Assessor Page 2 of 12 3 3/1/2016 - Tax Roll Correction Settlements

Tax Roll Correction Summary Coconino County Assessor Hearing Date from 01/08/2016 to 02/11/2016 for Tax Year 2015

Value Totals LPV Primary Taxable Tax Area Original Corrected Difference Original Corrected Difference SD#1 CITY OF FLAGSTAFF 985,875 980,868 (5,007) 147,369 17,494 (129,875) SD#1 ONLY 478,294 478,294 0 76,527 0 (76,527) SD#2 CITY OF WILLIAMS 27,059 0 (27,059) 5,006 0 (5,006) SD#2 ONLY 3,532 0 (3,532) 353 0 (353) SD#8 CITY OF PAGE/HOSP DIST 3,462 0 (3,462) 346 0 (346) PAGE SD#9 CITY OF SEDONA/FD SEDONA 632,865 632,365 (500) 87,504 63,237 (24,267) SD#9 FD SEDONA 332,901 171,230 (161,671) 61,587 31,678 (29,909) SD#15 NAVAJO RESERVATION 82,433 0 (82,433) 8,244 0 (8,244) SD#31 FD KAIBAB ESTATES WEST 18,508 0 (18,508) 1,850 0 (1,850) Total 2,564,929 2,262,757 (302,172) 388,786 112,409 (276,377)

FCV Secondary Taxable Tax Area Original Corrected Difference Original Corrected Difference SD#1 CITY OF FLAGSTAFF 1,159,817 997,321 (162,496) 164,763 19,139 (145,624) SD#1 ONLY 478,294 478,294 0 76,527 0 (76,527) SD#2 CITY OF WILLIAMS 27,059 0 (27,059) 5,006 0 (5,006) SD#2 ONLY 3,723 0 (3,723) 372 0 (372) SD#8 CITY OF PAGE/HOSP DIST 4,982 0 (4,982) 498 0 (498) PAGE SD#9 CITY OF SEDONA/FD SEDONA 632,865 632,365 (500) 87,504 63,237 (24,267) SD#9 FD SEDONA 332,901 171,230 (161,671) 61,587 31,678 (29,909) SD#15 NAVAJO RESERVATION 96,428 0 (96,428) 9,643 0 (9,643) SD#31 FD KAIBAB ESTATES WEST 20,226 0 (20,226) 2,022 0 (2,022) Total 2,756,295 2,279,210 (477,085) 407,922 114,054 (293,868)

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jeblack @ Feb 11, 2016 1:31:46 PM Coconino County Assessor Page 3 of 12 3 3/1/2016 - Tax Roll Correction Settlements

Tax Roll Correction Summary Coconino County Assessor Hearing Date from 01/08/2016 to 02/11/2016 for Tax Year 2015 LPV Primary Taxable Legal Class Original Corrected Difference Original Corrected Difference AG/VACANT LAND/NON-PROFIT - 1,284,726 1,284,226 (500) 205,556 0 (205,556) REAL PROPERTY AND IMPROVEMENTS COMMERCIAL & INDUSTRIAL 364,967 171,230 (193,737) 67,519 31,678 (35,841) PERSONAL PROPERTY COMMERCIAL & INDUSTRIAL REAL 284,564 0 (284,564) 52,644 0 (52,644) PROPERTY NON-PRIMARY/BANK OWNED/NOT 222,565 174,936 (47,629) 22,256 17,494 (4,762) IN OTHER CLASSES RESIDENTIAL PRIMARY RESIDENCE 399,589 347,801 (51,788) 39,959 34,780 (5,179) RENTAL RESIDENTIAL 8,518 0 (8,518) 852 0 (852) RESIDENTIAL BED & BREAKFAST 284,564 284,564 28,457 28,457 FACILITIES Total 2,564,929 2,262,757 (302,172) 388,786 112,409 (276,377)

FCV Secondary Taxable Property Code Original Corrected Difference Original Corrected Difference COMMERCIAL & INDUSTRIAL 364,967 171,230 (193,737) 67,519 31,678 (35,841) PERSONAL PROPERTY COMMERCIAL & INDUSTRIAL REAL 55,667 0 (55,667) 10,298 0 (10,298) PROPERTY COMMERCIAL & INDUSTRIAL REAL 228,897 0 (228,897) 42,346 0 (42,346) PROPERTY (2112) NON PRIMARY BANK OWNED NOT 11,300 11,300 0 1,130 1,130 0 IN OTHER CLASSES RESIDENTIAL (1401) NON PRIMARY BANK OWNED NOT 337,578 180,089 (157,489) 33,758 18,009 (15,749) IN OTHER CLASSES RESIDENTIAL (2401) NON PRIMARY BANK OWNED NOT 54,198 0 (54,198) 5,419 0 (5,419) IN OTHER CLASSES RESIDENTIAL 2/25/2016 PagePRIMARY 36 of 44 RESIDENCE (1300) 68,038 68,038 0 6,804 6,804 0 PRIMARY RESIDENCE (2300) 279,763 279,763 0 27,976 27,976 0 PRIMARY RESIDENCE 60,469 0 (60,469) 6,047 0 (6,047)

jeblack @ Feb 11, 2016 1:31:46 PM Coconino County Assessor Page 4 of 12 3 3/1/2016 - Tax Roll Correction Settlements

Tax Roll Correction Summary Coconino County Assessor Hearing Date from 01/08/2016 to 02/11/2016 for Tax Year 2015 FCV Secondary Taxable Property Code Original Corrected Difference Original Corrected Difference RENTAL RESIDENTIAL 10,692 0 (10,692) 1,069 0 (1,069) VACANT LANDS AND REAL 1,284,726 0 (1,284,726) 205,556 0 (205,556) PROPERTY NOT INCLUDED IN CLASS 1,3,... EXEMPT VACANT LANDS AND REAL 1,284,226 1,284,226 PROPERTY NOT INCLUDED IN CLA... RESIDENTIAL BED & BREAKFAST 55,667 55,667 5,567 5,567 FACILITIES (1406) RESIDENTIAL BED & BREAKFAST 228,897 228,897 22,890 22,890 FACILITIES Total 2,756,295 2,279,210 (477,085) 407,922 114,054 (293,868)

LPV Primary Taxable Tax Authority Original Corrected Difference Original Corrected Difference CITY OF FLAGSTAFF 985,875 980,868 (5,007) 147,369 17,494 (129,875) CITY OF FLAGSTAFF (54151) 985,875 980,868 (5,007) 147,369 17,494 (129,875) CITY OF PAGE 3,462 0 (3,462) 346 0 (346) CITY OF PAGE (54156) 3,462 0 (3,462) 346 0 (346) CITY OF SEDONA (04158) 632,865 632,365 (500) 87,504 63,237 (24,267) CITY OF SEDONA 632,865 632,365 (500) 87,504 63,237 (24,267) CITY OF WILLIAMS (04153) 27,059 0 (27,059) 5,006 0 (5,006) CITY OF WILLIAMS 27,059 0 (27,059) 5,006 0 (5,006) COCONINO COUNTY 2,564,929 2,262,757 (302,172) 388,786 112,409 (276,377) COCONINO COUNTY (52000) 2,564,929 2,262,757 (302,172) 388,786 112,409 (276,377) COMMUNITY COLLEGE 2,564,929 2,262,757 (302,172) 388,786 112,409 (276,377) COMMUNITY COLLEGE 2,564,929 2,262,757 (302,172) 388,786 112,409 (276,377) FD ASSISTANCE FUND 2,564,929 2,262,757 (302,172) 388,786 112,409 (276,377) FD KAIBAB ESTATES WEST 18,508 0 (18,508) 1,850 0 (1,850) 2/25/2016 PageFD 37 SEDONA of 44 965,766 803,595 (162,171) 149,091 94,915 (54,176) FLOOD CONTROL DIST 1,575,592 1,281,889 (293,703) 241,071 94,915 (146,156) HOSP DIST PAGE 3,462 0 (3,462) 346 0 (346)

jeblack @ Feb 11, 2016 1:31:46 PM Coconino County Assessor Page 5 of 12 3 3/1/2016 - Tax Roll Correction Settlements

Tax Roll Correction Summary Coconino County Assessor Hearing Date from 01/08/2016 to 02/11/2016 for Tax Year 2015 LPV Primary Taxable Tax Authority Original Corrected Difference Original Corrected Difference HOSP DIST WILLIAMS 49,099 0 (49,099) 7,209 0 (7,209) JTED-CAVIAT 1,498,222 1,459,162 (39,060) 229,601 17,494 (212,107) JTED-MOUNTAIN INSTIT 18,508 0 (18,508) 1,850 0 (1,850) JTED-NATIVE 82,433 0 (82,433) 8,244 0 (8,244) JTED-VALLEY ACAD 965,766 803,595 (162,171) 149,091 94,915 (54,176) LIBRARY DISTRICT 2,564,929 2,262,757 (302,172) 388,786 112,409 (276,377) MOBILE HOME RELOCATION 2,564,929 2,262,757 (302,172) 388,786 112,409 (276,377) PUB HEALTH SERVICE 2,564,929 2,262,757 (302,172) 388,786 112,409 (276,377) RES NAVAJO INDIAN 82,433 0 (82,433) 8,244 0 (8,244) RURAL ACCOMOD SCHOOL 2,564,929 2,262,757 (302,172) 388,786 112,409 (276,377) SD#1 ADJACENT WAYS 1,464,169 1,459,162 (5,007) 223,896 17,494 (206,402) SD#1 BUDGET OVERRIDES 1,464,169 1,459,162 (5,007) 223,896 17,494 (206,402) SD#1 CLASS A BONDS 1,464,169 1,459,162 (5,007) 223,896 17,494 (206,402) SD#1 CLASS B BONDS 1,464,169 1,459,162 (5,007) 223,896 17,494 (206,402) SD#1 FLAGSTAFF 1,464,169 1,459,162 (5,007) 223,896 17,494 (206,402) SD#2 ADJACENT WAYS 30,591 0 (30,591) 5,359 0 (5,359) SD#2 BUDGET OVERRIDES 30,591 0 (30,591) 5,359 0 (5,359) SD#2 CLASS A BONDS 30,591 0 (30,591) 5,359 0 (5,359) SD#2 CLASS B BONDS 30,591 0 (30,591) 5,359 0 (5,359) SD#2 WILLIAMS 30,591 0 (30,591) 5,359 0 (5,359) SD#8 ADJACENT WAYS 3,462 0 (3,462) 346 0 (346) SD#8 BUDGET OVERRIDES 3,462 0 (3,462) 346 0 (346) SD#8 CLASS A BONDS 3,462 0 (3,462) 346 0 (346) SD#8 CLASS B BONDS 3,462 0 (3,462) 346 0 (346) SD#8 PAGE 3,462 0 (3,462) 346 0 (346) SD#9 ADJACENT WAYS 965,766 803,595 (162,171) 149,091 94,915 (54,176) SD#9 BUDGET OVERRIDES 965,766 803,595 (162,171) 149,091 94,915 (54,176) 2/25/2016 PageSD#9 38 of CLASS 44 A BONDS 965,766 803,595 (162,171) 149,091 94,915 (54,176) SD#9 CLASS B BONDS 965,766 803,595 (162,171) 149,091 94,915 (54,176) SD#9 MINIMUM SCHOOL TAX 965,766 803,595 (162,171) 149,091 94,915 (54,176)

jeblack @ Feb 11, 2016 1:31:46 PM Coconino County Assessor Page 6 of 12 3 3/1/2016 - Tax Roll Correction Settlements

Tax Roll Correction Summary Coconino County Assessor Hearing Date from 01/08/2016 to 02/11/2016 for Tax Year 2015 LPV Primary Taxable Tax Authority Original Corrected Difference Original Corrected Difference SD#9 MINIMUM SCHOOL TAX 965,766 803,595 (162,171) 149,091 94,915 (54,176) (57991) SD#9 SEDONA OAK CREEK 965,766 803,595 (162,171) 149,091 94,915 (54,176) SD#15 ADJACENT WAYS 82,433 0 (82,433) 8,244 0 (8,244) SD#15 BUDGET OVERRIDES 82,433 0 (82,433) 8,244 0 (8,244) SD#15 CLASS A BONDS 82,433 0 (82,433) 8,244 0 (8,244) SD#15 CLASS B BONDS 82,433 0 (82,433) 8,244 0 (8,244) SD#15 TUBA CITY 82,433 0 (82,433) 8,244 0 (8,244) SD#31 ADJACENT WAYS 18,508 0 (18,508) 1,850 0 (1,850) SD#31 ASH FORK 18,508 0 (18,508) 1,850 0 (1,850) SD#31 BUDGET OVERRIDES 18,508 0 (18,508) 1,850 0 (1,850) SD#31 CLASS A BONDS 18,508 0 (18,508) 1,850 0 (1,850) SD#31 CLASS B BONDS 18,508 0 (18,508) 1,850 0 (1,850) ST SCHL EQUALIZATION 2,564,929 2,262,757 (302,172) 388,786 112,409 (276,377) ST SCHL EQUALIZATION 2,564,929 2,262,757 (302,172) 388,786 112,409 (276,377)

FCV Secondary Taxable Tax Authority Original Corrected Difference Original Corrected Difference CITY OF FLAGSTAFF 1,159,817 997,321 (162,496) 164,763 19,139 (145,624) CITY OF FLAGSTAFF (54151) 1,159,817 997,321 (162,496) 164,763 19,139 (145,624) CITY OF PAGE 4,982 0 (4,982) 498 0 (498) CITY OF PAGE (54156) 4,982 0 (4,982) 498 0 (498) CITY OF SEDONA (04158) 632,865 632,365 (500) 87,504 63,237 (24,267) CITY OF SEDONA 632,865 632,365 (500) 87,504 63,237 (24,267) CITY OF WILLIAMS (04153) 27,059 0 (27,059) 5,006 0 (5,006) CITY OF WILLIAMS 27,059 0 (27,059) 5,006 0 (5,006) COCONINO COUNTY 2,756,295 2,279,210 (477,085) 407,922 114,054 (293,868) COCONINO COUNTY (52000) 2,756,295 2,279,210 (477,085) 407,922 114,054 (293,868) 2/25/2016 Page 39 of 44 COMMUNITY COLLEGE 2,756,295 2,279,210 (477,085) 407,922 114,054 (293,868) COMMUNITY COLLEGE 2,756,295 2,279,210 (477,085) 407,922 114,054 (293,868)

jeblack @ Feb 11, 2016 1:31:46 PM Coconino County Assessor Page 7 of 12 3 3/1/2016 - Tax Roll Correction Settlements

Tax Roll Correction Summary Coconino County Assessor Hearing Date from 01/08/2016 to 02/11/2016 for Tax Year 2015 FCV Secondary Taxable Tax Authority Original Corrected Difference Original Corrected Difference FD ASSISTANCE FUND 2,756,295 2,279,210 (477,085) 407,922 114,054 (293,868) FD KAIBAB ESTATES WEST 20,226 0 (20,226) 2,022 0 (2,022) FD SEDONA 965,766 803,595 (162,171) 149,091 94,915 (54,176) FLOOD CONTROL DIST 1,591,496 1,281,889 (309,607) 242,661 94,915 (147,746) HOSP DIST PAGE 4,982 0 (4,982) 498 0 (498) HOSP DIST WILLIAMS 51,008 0 (51,008) 7,400 0 (7,400) JTED-CAVIAT 1,673,875 1,475,615 (198,260) 247,166 19,139 (228,027) JTED-MOUNTAIN INSTIT 20,226 0 (20,226) 2,022 0 (2,022) JTED-NATIVE 96,428 0 (96,428) 9,643 0 (9,643) JTED-VALLEY ACAD 965,766 803,595 (162,171) 149,091 94,915 (54,176) LIBRARY DISTRICT 2,756,295 2,279,210 (477,085) 407,922 114,054 (293,868) MOBILE HOME RELOCATION 2,756,295 2,279,210 (477,085) 407,922 114,054 (293,868) PUB HEALTH SERVICE 2,756,295 2,279,210 (477,085) 407,922 114,054 (293,868) RES NAVAJO INDIAN 96,428 0 (96,428) 9,643 0 (9,643) RURAL ACCOMOD SCHOOL 2,756,295 2,279,210 (477,085) 407,922 114,054 (293,868) SD#1 ADJACENT WAYS 1,638,111 1,475,615 (162,496) 241,290 19,139 (222,151) SD#1 BUDGET OVERRIDES 1,638,111 1,475,615 (162,496) 241,290 19,139 (222,151) SD#1 CLASS A BONDS 1,638,111 1,475,615 (162,496) 241,290 19,139 (222,151) SD#1 CLASS B BONDS 1,638,111 1,475,615 (162,496) 241,290 19,139 (222,151) SD#1 FLAGSTAFF 1,638,111 1,475,615 (162,496) 241,290 19,139 (222,151) SD#2 ADJACENT WAYS 30,782 0 (30,782) 5,378 0 (5,378) SD#2 BUDGET OVERRIDES 30,782 0 (30,782) 5,378 0 (5,378) SD#2 CLASS A BONDS 30,782 0 (30,782) 5,378 0 (5,378) SD#2 CLASS B BONDS 30,782 0 (30,782) 5,378 0 (5,378) SD#2 WILLIAMS 30,782 0 (30,782) 5,378 0 (5,378) SD#8 ADJACENT WAYS 4,982 0 (4,982) 498 0 (498) SD#8 BUDGET OVERRIDES 4,982 0 (4,982) 498 0 (498) 2/25/2016 PageSD#8 40 of CLASS 44 A BONDS 4,982 0 (4,982) 498 0 (498) SD#8 CLASS B BONDS 4,982 0 (4,982) 498 0 (498) SD#8 PAGE 4,982 0 (4,982) 498 0 (498)

jeblack @ Feb 11, 2016 1:31:46 PM Coconino County Assessor Page 8 of 12 3 3/1/2016 - Tax Roll Correction Settlements

Tax Roll Correction Summary Coconino County Assessor Hearing Date from 01/08/2016 to 02/11/2016 for Tax Year 2015 FCV Secondary Taxable Tax Authority Original Corrected Difference Original Corrected Difference SD#9 ADJACENT WAYS 965,766 803,595 (162,171) 149,091 94,915 (54,176) SD#9 BUDGET OVERRIDES 965,766 803,595 (162,171) 149,091 94,915 (54,176) SD#9 CLASS A BONDS 965,766 803,595 (162,171) 149,091 94,915 (54,176) SD#9 CLASS B BONDS 965,766 803,595 (162,171) 149,091 94,915 (54,176) SD#9 MINIMUM SCHOOL TAX 965,766 803,595 (162,171) 149,091 94,915 (54,176) SD#9 MINIMUM SCHOOL TAX 965,766 803,595 (162,171) 149,091 94,915 (54,176) (57991) SD#9 SEDONA OAK CREEK 965,766 803,595 (162,171) 149,091 94,915 (54,176) SD#15 ADJACENT WAYS 96,428 0 (96,428) 9,643 0 (9,643) SD#15 BUDGET OVERRIDES 96,428 0 (96,428) 9,643 0 (9,643) SD#15 CLASS A BONDS 96,428 0 (96,428) 9,643 0 (9,643) SD#15 CLASS B BONDS 96,428 0 (96,428) 9,643 0 (9,643) SD#15 TUBA CITY 96,428 0 (96,428) 9,643 0 (9,643) SD#31 ADJACENT WAYS 20,226 0 (20,226) 2,022 0 (2,022) SD#31 ASH FORK 20,226 0 (20,226) 2,022 0 (2,022) SD#31 BUDGET OVERRIDES 20,226 0 (20,226) 2,022 0 (2,022) SD#31 CLASS A BONDS 20,226 0 (20,226) 2,022 0 (2,022) SD#31 CLASS B BONDS 20,226 0 (20,226) 2,022 0 (2,022) ST SCHL EQUALIZATION 2,756,295 2,279,210 (477,085) 407,922 114,054 (293,868) ST SCHL EQUALIZATION 2,756,295 2,279,210 (477,085) 407,922 114,054 (293,868)

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jeblack @ Feb 11, 2016 1:31:46 PM Coconino County Assessor Page 9 of 12 3 3/1/2016 - Tax Roll Correction Settlements

Tax Roll Correction Summary Coconino County Assessor Hearing Date from 01/08/2016 to 02/11/2016 for Tax Year 2015

Tax Totals Tax Area Original Corrected Difference SD#1 CITY OF FLAGSTAFF 13,941.86 1,655.02 (12,286.84) SD#1 ONLY 6,275.58 0.00 (6,275.58) SD#2 CITY OF WILLIAMS 466.20 0.00 (466.20) SD#2 ONLY 27.24 0.00 (27.24) SD#8 CITY OF PAGE/HOSP DIST PAGE 27.92 0.00 (27.92) SD#9 CITY OF SEDONA/FD SEDONA 7,268.28 5,160.34 (2,107.94) SD#9 FD SEDONA 5,103.36 2,624.96 (2,478.40) SD#15 NAVAJO RESERVATION 1,091.46 0.00 (1,091.46) SD#31 FD KAIBAB ESTATES WEST 241.38 0.00 (241.38) Total 34,443.28 9,440.32 (25,002.96)

Tax Type Original Corrected Difference Ad Valorem 34,443.28 9,440.32 (25,002.96) Total 34,443.28 9,440.32 (25,002.96)

Tax Authority Original Corrected Difference 02000 - COCONINO COUNTY 2,229.71 644.65 (1,585.06) 02001 - ST SCHL EQUALIZATION 1,964.93 568.11 (1,396.82) 03000 - MOBILE HOME RELOCATION 1.72 0.00 (1.72) 04151 - CITY OF FLAGSTAFF 1,213.44 144.04 (1,069.40) 04153 - CITY OF WILLIAMS (04153) 79.79 0.00 (79.79) 04156 - CITY OF PAGE 0.00 0.00 0.00 04158 - CITY OF SEDONA (04158) 0.00 0.00 0.00 07001 - SD#1 FLAGSTAFF 9,528.79 744.52 (8,784.27) 07002 - SD#2 WILLIAMS 214.65 0.00 (214.65) 07009 - SD#9 SEDONA OAK CREEK 1,653.87 982.41 (671.46) 07015 - SD#15 TUBA CITY 0.00 0.00 0.00 2/25/2016 Page 42 of 44 07016 - SD#8 PAGE 14.19 0.00 (14.19) 07031 - SD#31 ASH FORK 136.62 0.00 (136.62) 07991 - SD#9 MINIMUM SCHOOL TAX 1,182.54 702.43 (480.11)

jeblack @ Feb 11, 2016 1:31:46 PM Coconino County Assessor Page 10 of 12 3 3/1/2016 - Tax Roll Correction Settlements

Tax Roll Correction Summary Coconino County Assessor Hearing Date from 01/08/2016 to 02/11/2016 for Tax Year 2015 Tax Authority Original Corrected Difference 08150 - COMMUNITY COLLEGE 1,891.06 546.76 (1,344.30) 10375 - HOSP DIST WILLIAMS 69.90 0.00 (69.90) 10376 - HOSP DIST PAGE 3.46 0.00 (3.46) 11201 - FD SEDONA 3,615.46 2,301.69 (1,313.77) 11251 - FD KAIBAB ESTATES WEST 43.43 0.00 (43.43) 11900 - FD ASSISTANCE FUND 388.80 112.41 (276.39) 14900 - LIBRARY DISTRICT 993.72 287.32 (706.40) 15000 - FLOOD CONTROL DIST 656.12 252.94 (403.18) 23900 - RES NAVAJO INDIAN 0.00 0.00 0.00 29999 - PUB HEALTH SERVICE 971.95 281.02 (690.93) 30001 - JTED-CAVIAT 114.79 8.75 (106.04) 30002 - JTED-VALLEY ACAD 74.54 47.46 (27.08) 30003 - JTED-NATIVE 4.12 0.00 (4.12) 30004 - RURAL ACCOMOD SCHOOL 0.00 0.00 0.00 30005 - JTED-MOUNTAIN INSTIT 0.92 0.00 (0.92) 52000 - COCONINO COUNTY (52000) 0.00 0.00 0.00 52001 - ST SCHL EQUALIZATION 0.00 0.00 0.00 54151 - CITY OF FLAGSTAFF (54151) 1,232.90 146.36 (1,086.54) 54153 - CITY OF WILLIAMS 0.00 0.00 0.00 54156 - CITY OF PAGE (54156) 0.00 0.00 0.00 54158 - CITY OF SEDONA 0.00 0.00 0.00 57001 - SD#1 BUDGET OVERRIDES 1,626.61 127.10 (1,499.51) 57002 - SD#2 BUDGET OVERRIDES 21.38 0.00 (21.38) 57009 - SD#9 BUDGET OVERRIDES 279.10 177.68 (101.42) 57015 - SD#15 BUDGET OVERRIDES 0.00 0.00 0.00 57016 - SD#8 BUDGET OVERRIDES 0.33 0.00 (0.33) 57031 - SD#31 BUDGET OVERRIDES 0.00 0.00 0.00 57991 - SD#9 MINIMUM SCHOOL TAX (57991) 0.00 0.00 0.00 2/25/2016 Page58150 43 of -44 COMMUNITY COLLEGE 482.50 139.50 (343.00) 67001 - SD#1 CLASS A BONDS 0.00 0.00 0.00 67002 - SD#2 CLASS A BONDS 0.00 0.00 0.00

jeblack @ Feb 11, 2016 1:31:46 PM Coconino County Assessor Page 11 of 12 3 3/1/2016 - Tax Roll Correction Settlements

Tax Roll Correction Summary Coconino County Assessor Hearing Date from 01/08/2016 to 02/11/2016 for Tax Year 2015 Tax Authority Original Corrected Difference 67009 - SD#9 CLASS A BONDS 0.00 0.00 0.00 67015 - SD#15 CLASS A BONDS 0.00 0.00 0.00 67016 - SD#8 CLASS A BONDS 0.00 0.00 0.00 67031 - SD#31 CLASS A BONDS 0.00 0.00 0.00 77001 - SD#1 CLASS B BONDS 1,010.89 78.99 (931.90) 77002 - SD#2 CLASS B BONDS 0.00 0.00 0.00 77009 - SD#9 CLASS B BONDS 1,794.45 1,142.40 (652.05) 77015 - SD#15 CLASS B BONDS 337.27 0.00 (337.27) 77016 - SD#8 CLASS B BONDS 0.00 0.00 0.00 77031 - SD#31 CLASS B BONDS 0.00 0.00 0.00 87001 - SD#1 ADJACENT WAYS 48.36 3.78 (44.58) 87002 - SD#2 ADJACENT WAYS 0.00 0.00 0.00 87009 - SD#9 ADJACENT WAYS 0.00 0.00 0.00 87015 - SD#15 ADJACENT WAYS 560.87 0.00 (560.87) 87016 - SD#8 ADJACENT WAYS 0.10 0.00 (0.10) 87031 - SD#31 ADJACENT WAYS 0.00 0.00 0.00 Total 34,443.28 9,440.32 (25,002.96)

2/25/2016 Page 44 of 44

jeblack @ Feb 11, 2016 1:31:46 PM Coconino County Assessor Page 12 of 12

Target Meeting Date: 3/1/2016

DATE: December 4, 2015

TO: Honorable Chairman and Members of the Board

FROM: Michele Ralston, District 1 Executive Assistant, BOARD OF SUPERVISORS

SUBJECT: Approve Community Grant Funding from District 1 - $4,790.55; District 2 - $500.00; and, District 4 - $1,000.00 to Flagstaff Family Food Center for replacement of a failed walk-in cooler compressor.

RECOMMENDATION: Staff requests the Board of Supervisors consider approval of Community Grant Funding from District 1 - $4,790.55; District 2 - $500.00; and, District 4 - $1,000.00 for a total amount of $6,290.55 to the Flagstaff Family Food Center. The Board should review this request to assure it meets the Public Purpose and Adequate Consideration requirements as listed in the Board-approved Community Grant Program Guidelines.

BACKGROUND: Flagstaff Family Food Center, serving over 240,000 meals per year, requires an 1800 square foot refrigerator unit 365 days per year. One of the refrigerator compressors has failed on the current unit putting the Food Center at risk for violation of the Coconino County Health Code; loss of thousands of pounds of perishable food; and, inability to provide hunger relief to service recipients.

ALTERNATIVES: Not approve the Community Grant funding.

FISCAL IMPACT: CI accounts from the contributing District(s) will be reduced according to the amount each District donates.

ATTACHMENTS: Request for County Allocation form

4 3/1/2016 - FY16 Flagstaff Family Food Center 2/25/2016 Page 1 of 6 4 3/1/2016 - FY16 Flagstaff Family Food Center 2/25/2016 Page 2 of 6 4 3/1/2016 - FY16 Flagstaff Family Food Center 2/25/2016 Page 3 of 6 4 3/1/2016 - FY16 Flagstaff Family Food Center 2/25/2016 Page 4 of 6 4 3/1/2016 - FY16 Flagstaff Family Food Center 2/25/2016 Page 5 of 6 4 3/1/2016 - FY16 Flagstaff Family Food Center 2/25/2016 Page 6 of 6

Target Meeting Date: 3/9/2016

DATE: February 9, 2016

TO: Honorable Chairman and Members of the Board

FROM: Michele Ralston, District 1 Executive Assistant, BOARD OF SUPERVISORS

SUBJECT: Approve Community Grant Funding from District 1 - $5,000.00 to Museum of Northern Arizona Springs Stewardship Institute to restore functionality of Coyote Springs.

RECOMMENDATION: Staff requests the Board of Supervisors consider approval of Community Grant Funding from District 1 - $5,000.00 for a total amount of $5,000.00 to the Museum of Northern Arizona Springs Stewardship Institute. The Board should review this request to assure it meets the Public Purpose and Adequate Consideration requirements as listed in the Board-approved Community Grant Program Guidelines.

BACKGROUND: Coyote Springs is one of the last functioning springs in the San Francisco Peaks and is located on the grounds of the Museum of Northern Arizona. Spring rehabilitation will be a phased process including a detailed ecological inventory; site mapping; establishing monitoring points; stream channel redesign; new channel construction; and re-planting of native wetland vegetation. A new trail segment will be constructed to link Coyote Springs to the adjacent trail system. Appropriate signage will be installed to publically document the project.

ALTERNATIVES: Not approve the Community Grant funding.

FISCAL IMPACT: CI accounts from the contributing District(s) will be reduced according to the amount each District donates.

ATTACHMENTS: Request for County Allocation form

5 3/1/2016 - FY16 Museum of Northern Arizona Springs Stewardship Institute - Coyote Springs Restoration 2/25/2016 Page 1 of 6 5 3/1/2016 - FY16 Museum of Northern Arizona Springs Stewardship Institute - Coyote Springs Restoration 2/25/2016 Page 2 of 6 5 3/1/2016 - FY16 Museum of Northern Arizona Springs Stewardship Institute - Coyote Springs Restoration 2/25/2016 Page 3 of 6 5 3/1/2016 - FY16 Museum of Northern Arizona Springs Stewardship Institute - Coyote Springs Restoration 2/25/2016 Page 4 of 6 5 3/1/2016 - FY16 Museum of Northern Arizona Springs Stewardship Institute - Coyote Springs Restoration 2/25/2016 Page 5 of 6 5 3/1/2016 - FY16 Museum of Northern Arizona Springs Stewardship Institute - Coyote Springs Restoration 2/25/2016 Page 6 of 6

Target Meeting Date: March 1, 2016

DATE: January 22, 2016

TO: Honorable Chairman and Members of the Board

FROM: Lindsay Daley, BOARD OF SUPERVISORS

SUBJECT: Approval of Community Grant Funding from District 3 - $6,600 to United Way of Northern Arizona

RECOMMENDATION: Staff requests the Board of Supervisors consider approval of Community Grant Funding from District 3-$6,600 to United Way of Northern Arizona for the KinderCamp program in Williams. The Board should review this request to assure it meets the Public Purpose and Adequate Consideration requirements as listed in the Board-approved Community Grant Program Guidelines.

BACKGROUND: United Way of Northern Arizona is a non-profit organization. The funds will be used for the KinderCamp program in Williams. The funds will go towards operating 2 classrooms for the summer prekindergarten program that provides children with the pre-literacy and social skills needed to have a successful school experience, free of charge. Coconino County funded this organization through Community Grants in the past. The organization has submitted a current expenditure report to Coconino County to show how previous funds were expended. Additional information is included in the request form attached.

ALTERNATIVES: Not approve the Community Grant funding.

FISCAL IMPACT: CI accounts from the contributing District(s) will be reduced according to the amount each District donates.

ATTACHMENTS: Request for County Allocation form

6 3/1/2016 - United Way KinderCamp 2016 CG 2/25/2016 Page 1 of 8 6 3/1/2016 - United Way KinderCamp 2016 CG 2/25/2016 Page 2 of 8 6 3/1/2016 - United Way KinderCamp 2016 CG 2/25/2016 Page 3 of 8 6 3/1/2016 - United Way KinderCamp 2016 CG 2/25/2016 Page 4 of 8 6 3/1/2016 - United Way KinderCamp 2016 CG 2/25/2016 Page 5 of 8 6 3/1/2016 - United Way KinderCamp 2016 CG 2/25/2016 Page 6 of 8 6 3/1/2016 - United Way KinderCamp 2016 CG 2/25/2016 Page 7 of 8 6 3/1/2016 - United Way KinderCamp 2016 CG 2/25/2016 Page 8 of 8 MEETING DATE 3/1/2016

0

DATE: February 12, 2016

TO: Honorable Chair and Members of the Board

FROM: M. Carol Curtis – Career Center

SUBJECT: Amendment #2 to Intergovernmental Agreement (IGA) and Contract DI116-002119 between Coconino County and the Arizona Department of Economic Security provide Workforce Innovation and Opportunity Act (WIOA) funds in the amount of $6,018 for costs associated with the rebranding of the Arizona workforce system in Coconino County.

RECOMMENDATION:

Staff recommends that the Board of Supervisors approve Amendment #2 to IGA between Coconino County and the Arizona Department of Economic Security (DES) to provide $6,018 in WIOA funds for costs associated with the rebranding of the Arizona workforce system in Coconino County.

BACKGROUND:

Governor Ducey is rolling out a rebranding campaign of the Arizona workforce system. The rebranding work will include the partners that are managing activities supported with funds from the new Workforce Innovation and Opportunity Act (WIOA). The Coconino County Career Center receives grant funding from this Act, through Arizona DES. WIOA funds allocated to Coconino County are managed by the Career Center to provide resources to job seekers and employers, and to maintain the One Stop system for the area.

The current brand for the One Stop system, called Arizona Workforce Connection, will be replaced by a new brand. The rebranding campaign is a comprehensive, statewide approach, and includes new signage, websites, business cards, letterhead, brochures and phone answering scripts. The Coconino County Career Center Director is the designated point of contact in Coconino County for this work that involves numerous tasks for Coconino County staff and associated local partners. Until the brand launch on February 17, 2016, the brand elements are confidential, but the Arizona workforce system directors

7 3/1/2016 - IGA - $6,018 for Arizona Workforce System Rebranding 2/25/2016 Page 1 of 4 have been provided with the campaign materials, an overview of the strategy, answers to frequently asked questions and a brand style guide.

The Governor’s plan is to conduct a simultaneous launch in Arizona on February 17, 2016 with press conferences being conducted that day in each workforce area. The new brand and signage will be revealed at the Comprehensive One Stop located at Goodwill of Northern Arizona at 10:00 AM.

Arizona DES has provided funds for the procurement of new signage for the Comprehensive One Stop along with letterhead, brochures, and business cards in the amount of $6,018.

ALTERNATIVES:

If accepted by the County, the Career Center will provide additional services that could not be offered through the County General Fund.

FISCAL IMPACT:

Accepting this Amendment will allow for the flow of funds to the County for which no match is required. The County is not asked to provide financial support for the Workforce Innovation and Opportunity Act grant programs, and does receive services and rent payments from the Career Center.

REVIEWED BY ELECTRONIC ROUTING

ATTACHMENTS: IGA Contract Amendment -4 PACKETS-

7 3/1/2016 - IGA - $6,018 for Arizona Workforce System Rebranding 2/25/2016 Page 2 of 4 Art Babbott

Chair, Board of Supervisors

7 3/1/2016 - IGA - $6,018 for Arizona Workforce System Rebranding 2/25/2016 Page 3 of 4 7 3/1/2016 - IGA - $6,018 for Arizona Workforce System Rebranding 2/25/2016 Page 4 of 4 MEETING DATE 3/1/2016

DATE: February 19, 2016

TO: Honorable Chair and Members of the Board

FROM: M. Carol Curtis – Career Center

SUBJECT: Advisory Board regarding the Implementation of the Workforce Innovation and Opportunity Act in Coconino County – Appointment of Coconino County Workforce Development Board Member

RECOMMENDATION: Board of Supervisors appoint Dr. Monica Baker to their Workforce Development Board to represent the Department of Education. Term will begin immediately and last two years after the WIOA Transition Year concludes on June 30, 2016.

BACKGROUND: The federal WIOA of 2014 is now in effect as of July 1, 2015 and replaces the previous Workforce Investment Act. The Coconino County Career Center receives grant funding from this Act through the Governor and via DES. WIOA funds allocated to Coconino County are managed by the Career Center to provide resources to job seekers, as well as employers, and to maintain the One Stop system for the area.

Workforce Development Board The WIOA requires that a Workforce Development Board (WDB) be appointed by the County Board of Supervisors to provide guidance to the County Career Center and associated workforce partners to manage programs and resources in accordance with the new Act and in alignment with the Governor’s Policies, and direction from the Coconino County Board of Supervisors. The new Act has established the criteria and other requirements for membership on the WDB. The key criteria include: Business members must comprise 51% of the Board and be nominated to the Board by Business Associations; two Union members are required if available and must be nominated to the Board by their Union; a Registered Apprenticeship Representative is required if available in the area, business members should represent prime employment sectors in the workforce area; the Workforce Board must have members that represent the geographic diversity of the workforce area; and, all Members must be in positions of authority with the capacity to make decisions on behalf of their organization or company. There are seats for mandated partners such as DES, Vocational Rehabilitation, and the Department

8 3/1/2016 - Coconino Workforce Development Board Appointment - Baker 2/25/2016 Page 1 of 4 of Education. Staff from these partners will be nominated to the Board of Supervisors, via the Career Center, by their respective organizations.

The majority of the Board has been appointed by the County Board of Supervisors, but there are two vacancies. The Career Center has solicited nominations for the two unfilled seats from candidates that meet the WIOA requirements for the County Board. Attached please find the Application from Dr. Monica Baker, with Coconino Community College. She will replace Dr. Russ Rothamer who was previously approved by the County Board of Supervisors. Dr. Rothamer resigned from the Board due to his relocation to another area. Director Curtis has spoken with the new Coconino Community College President and she enthusiastically endorses Dr. Baker to represent the Department of Education Sector on the Coconino County Workforce Development Board.

ALTERNATIVES: A candidate from this sector represents a mandated seat on the Board. Another person could fill it, but the seat must be filled by a candidate from the Adult Education Title of the WIOA.

FISCAL IMPACT: The County must implement certain activities required by the WIOA to continue to meet the obligations of their current Career Center WIOA Contracts with the DES. There is no direct impact to the County General Fund.

REVIEWED BY ELECTRONIC ROUTING

ATTACHMENTS:

1) WDB Application - Dr. Monica Baker 2) Workforce Development Board Member Job Description

8 3/1/2016 - Coconino Workforce Development Board Appointment - Baker 2/25/2016 Page 2 of 4 8 3/1/2016 - Coconino Workforce Development Board Appointment - Baker 2/25/2016 Page 3 of 4 POSITION TITLE: Board Member | ORGANIZATION: Coconino Workforce Development Board

Assume leadership Local Area One Stop Employee in the Workforce Workforce Development community Planning Service through:

Sharing the Thinking Having Fun Good News Big

PURPOSE MINIMUM JOB REQUIREMENTS

Bring your business or organization workforce issues and A demonstrated interest in the Workforce needs to the table; Development Board Vision;

Make decisions and recommendations related to a Unified Specific experience and/or knowledge in plan for our regional labor market area; at least one element: evaluation, training, program development, policy administration Work with stakeholders and partners to engage in and finance, personnel planning, human resource support a philosophy of One Stop service; administration, or public relations;

Focus on demand side strategies and promote those with Representative of designated aspect or your education, employment, and training institutions; segment of the local economic base;

Use your unique position to increase awareness within Willingness to participate actively, including business sector to promote the advantage and importance of regular attendance at Board meetings and providing training; Tactical Team meetings.

Serve as a conduit of information for your Chair and the EXPECTATIONS Coconino County Board of Supervisors Chair; The Workforce Development Board and the Assess workforce development needs of the area, and of Local Elected Officials will hold separate industry, and communicate to the Workforce Development meetings except for any time that both sides Board; agree that a joint meeting is needed. All meetings will comply with the provisions of Provide overall policy guidance and oversight on the targeting the Arizona Open meeting Law. All meetings of Workforce Innovation and Opportunity Act partners will be announced and public except for resources and funds and on their approach to delivery of Executive sessions which comply with the services. Arizona Open Meeting Law. The Board meets quarterly.

8 3/1/2016 - Coconino Workforce Development Board Appointment - Baker 2/25/2016 Page 4 of 4 Meeting Date: March 1, 2016

DATE: February 22, 2016

TO: Honorable Chair and Members of the Board

FROM: Jay Christelman, Community Development Director

SUBJECT: Set for hearing to be held at the Board’s meeting of March 29, 2016 at 6:00 p.m.

RECOMMENDATION: Set for public hearing to be held at the Board's meeting of March 29, 2016 at 6:00PM Case No. SUB-16-001: A request for an amendment to the approved Preliminary Plat (SUB-08-005) for a 130 lot subdivision (Kachina Village North) located on 40.1 acres in the RS-6000 Zone. The property is located at the northeast corner of Kachina Village off Tovar Trail west of I-17 and is identified as Assessor’s Parcel Numbers 116-12-001A and 116-30-048F, 048G, 048H, and 048J. Owner/Applicant: Kachina 36 No. 1, LLC, Tempe, Arizona

BACKGROUND: This case was heard and approved by the Planning and Zoning Commission on January 27, 2016 and requires Board consideration and action.

ALTERNATIVES: None.

FISCAL IMPACT: None.

Submitted and Reviewed Electronically.

9 3/1/2016 - Set for Public Hearing Case No. SUB-16-001 Kachina Village North 2/25/2016 Page 1 of 1 Meeting Date: March 1, 2016

DATE: February 1, 2016

TO: Honorable Chair and Members of the Board

FROM: Jay Christelman

SUBJECT: Set for hearing to be held at the Board of Supervisor’s meeting of March 29, 2016 at 6:00 p.m. Case No. AM-15-002: A proposal to amend the Coconino County Zoning Ordinance to establish criteria, process, rules and standards for community agriculture, accessory dwellings, projections into required yards and to reformat the Ordinance. Applicant: Coconino County Community Development

RECOMMENDATION: Staff recommends that the Board set Case No. AM-15-002 for hearing on March 29, 2016 at 6:00p.m.

BACKGROUND: This case was heard and approved by the Planning and Zoning Commission on December 2, 2015 and requires Board consideration and action.

ALTERNATIVES: None

FISCAL IMPACT: None

SUBMITTED AND REVIEWED BY ELECTRONIC ROUTING

10 3/1/2016 - Set for Public Hearing for Zoning Ordinance Amendments 2/25/2016 Page 1 of 1 Meeting Date: January

DATE: January 12, 2016

TO: Honorable Chairman Art Babbott and Members of the Board

FROM: Janet K. Regner, Director, Community Services

SUBJECT: Approve the Intergovernmental Agreement (IGA) between Coconino County and City of Flagstaff for Housing Stabilization Services for City of Flagstaff residents with a departmental budget adjustment of $12,000.

RECOMMENDATION:

Staff recommends that the Board of Supervisors approve the Intergovernmental Agreement No. 88C-15 between the City of Flagstaff and Coconino County to provide eligible households with foreclosure/eviction prevention services, short-term shelter and move-in assistance in the amount of $12,000 through the Housing Stabilization Program to begin on the date of the Notice to Proceed signed by the City of Flagstaff and end 365 days from the date of signature. Staff recommends the Board also approve a budget adjustment of $12,000 for FY16 to accompany this contract. Staff also recommends the Board of Supervisor provide the Community Services Director the authority to execute payrolls, claims, and change orders for the Grant.

BACKGROUND:

Coconino County Community Services has received Community Development Block Grant (CDBG) funding for the Housing Stabilization Program since 2002 to assist City of Flagstaff residents. This grant provides individuals and families with assistance to help in meeting a crisis, (which could have the potential of leaving them homeless) and to help in continued housing stabilization in the form of temporary shelter assistance such as motel vouchers. It also provides families and individuals a chance to receive shelter while securing permanent housing. In addition, housing funds are used for eviction prevention, to assist with a mortgage, or aid with a move into a new dwelling.

ALTERNATIVES:

As one of the largest providers of emergency services in Coconino County, our resources are often stretched thin. These funds will enable us to serve Flagstaff residents and free up some of

1

11 3/1/2016 - Approve the Intergovernmental Agreement (IGA) between Coconino County and the City of Flagstaff for Housing... 2/25/2016 Page 1 of 34 our existing funding to serve more people throughout the County thus increasing our resources to them.

FISCAL IMPACT:

This is an increase in funding and will require a budget adjustment.

All funds go directly to client assistance with no administrative expense. This grant requires no general fund support. The Agreement is for 365 days from date of signature, which means it will cross over into fiscal year 2017.

REVIEWED BY ELECTRONIC ROUTING

ATTACHMENTS: 1. IGA Grant No. B15-MC-04-0150, Project Number 88C-15 Housing Stabilization Program 2. Budget Adjustment

2

11 3/1/2016 - Approve the Intergovernmental Agreement (IGA) between Coconino County and the City of Flagstaff for Housing... 2/25/2016 Page 2 of 34 11 3/1/2016 - Approve the Intergovernmental Agreement (IGA) between Coconino County and the City of Flagstaff for Housing... 2/25/2016 Page 3 of 34 11 3/1/2016 - Approve the Intergovernmental Agreement (IGA) between Coconino County and the City of Flagstaff for Housing... 2/25/2016 Page 4 of 34 11 3/1/2016 - Approve the Intergovernmental Agreement (IGA) between Coconino County and the City of Flagstaff for Housing... 2/25/2016 Page 5 of 34 11 3/1/2016 - Approve the Intergovernmental Agreement (IGA) between Coconino County and the City of Flagstaff for Housing... 2/25/2016 Page 6 of 34 11 3/1/2016 - Approve the Intergovernmental Agreement (IGA) between Coconino County and the City of Flagstaff for Housing... 2/25/2016 Page 7 of 34 11 3/1/2016 - Approve the Intergovernmental Agreement (IGA) between Coconino County and the City of Flagstaff for Housing... 2/25/2016 Page 8 of 34 11 3/1/2016 - Approve the Intergovernmental Agreement (IGA) between Coconino County and the City of Flagstaff for Housing... 2/25/2016 Page 9 of 34 11 3/1/2016 - Approve the Intergovernmental Agreement (IGA) between Coconino County and the City of Flagstaff for Housing... 2/25/2016 Page 10 of 34 11 3/1/2016 - Approve the Intergovernmental Agreement (IGA) between Coconino County and the City of Flagstaff for Housing... 2/25/2016 Page 11 of 34 11 3/1/2016 - Approve the Intergovernmental Agreement (IGA) between Coconino County and the City of Flagstaff for Housing... 2/25/2016 Page 12 of 34 11 3/1/2016 - Approve the Intergovernmental Agreement (IGA) between Coconino County and the City of Flagstaff for Housing... 2/25/2016 Page 13 of 34 11 3/1/2016 - Approve the Intergovernmental Agreement (IGA) between Coconino County and the City of Flagstaff for Housing... 2/25/2016 Page 14 of 34 11 3/1/2016 - Approve the Intergovernmental Agreement (IGA) between Coconino County and the City of Flagstaff for Housing... 2/25/2016 Page 15 of 34 11 3/1/2016 - Approve the Intergovernmental Agreement (IGA) between Coconino County and the City of Flagstaff for Housing... 2/25/2016 Page 16 of 34 11 3/1/2016 - Approve the Intergovernmental Agreement (IGA) between Coconino County and the City of Flagstaff for Housing... 2/25/2016 Page 17 of 34 11 3/1/2016 - Approve the Intergovernmental Agreement (IGA) between Coconino County and the City of Flagstaff for Housing... 2/25/2016 Page 18 of 34 11 3/1/2016 - Approve the Intergovernmental Agreement (IGA) between Coconino County and the City of Flagstaff for Housing... 2/25/2016 Page 19 of 34 11 3/1/2016 - Approve the Intergovernmental Agreement (IGA) between Coconino County and the City of Flagstaff for Housing... 2/25/2016 Page 20 of 34 11 3/1/2016 - Approve the Intergovernmental Agreement (IGA) between Coconino County and the City of Flagstaff for Housing... 2/25/2016 Page 21 of 34 11 3/1/2016 - Approve the Intergovernmental Agreement (IGA) between Coconino County and the City of Flagstaff for Housing... 2/25/2016 Page 22 of 34 11 3/1/2016 - Approve the Intergovernmental Agreement (IGA) between Coconino County and the City of Flagstaff for Housing... 2/25/2016 Page 23 of 34 11 3/1/2016 - Approve the Intergovernmental Agreement (IGA) between Coconino County and the City of Flagstaff for Housing... 2/25/2016 Page 24 of 34 11 3/1/2016 - Approve the Intergovernmental Agreement (IGA) between Coconino County and the City of Flagstaff for Housing... 2/25/2016 Page 25 of 34 11 3/1/2016 - Approve the Intergovernmental Agreement (IGA) between Coconino County and the City of Flagstaff for Housing... 2/25/2016 Page 26 of 34 11 3/1/2016 - Approve the Intergovernmental Agreement (IGA) between Coconino County and the City of Flagstaff for Housing... 2/25/2016 Page 27 of 34 11 3/1/2016 - Approve the Intergovernmental Agreement (IGA) between Coconino County and the City of Flagstaff for Housing... 2/25/2016 Page 28 of 34 11 3/1/2016 - Approve the Intergovernmental Agreement (IGA) between Coconino County and the City of Flagstaff for Housing... 2/25/2016 Page 29 of 34 11 3/1/2016 - Approve the Intergovernmental Agreement (IGA) between Coconino County and the City of Flagstaff for Housing... 2/25/2016 Page 30 of 34 11 3/1/2016 - Approve the Intergovernmental Agreement (IGA) between Coconino County and the City of Flagstaff for Housing... 2/25/2016 Page 31 of 34 11 3/1/2016 - Approve the Intergovernmental Agreement (IGA) between Coconino County and the City of Flagstaff for Housing... 2/25/2016 Page 32 of 34 11 3/1/2016 - Approve the Intergovernmental Agreement (IGA) between Coconino County and the City of Flagstaff for Housing... 2/25/2016 Page 33 of 34 Meeting Date: January 12, 2016

DATE: December 8, 2015

SUBJECT: Approve Intergovernmental Agreement (IGA) between Coconino County and City of Flagstaff for Housing Stabilization Services for City of Flagstaff residents.

Budget Amendment 1424-34-2330-000-25-581-33-4255 $ 12,000.00 1424-34-2330-000-25-581-59-6753 $ 12,000.00 net change $ -

1

11 3/1/2016 - Approve the Intergovernmental Agreement (IGA) between Coconino County and the City of Flagstaff for Housing... 2/25/2016 Page 34 of 34 TARGET MEETING DATE: 3/1/16

DATE: February 9, 2016

TO: Hon. Chairman and Members of the Board

FROM: Martie Delgadillo, Administrative Senior Manager - Court Administration

SUBJECT: FY17 - Appointment of Superior Court Judge Pro Tempores (Term: July 1, 2016 through June 30, 2017)

RECOMMENDATION:

Staff recommends that the Board of Supervisors approve the appointment of Charles Adornetto, Christine M. Brown, Thomas Chotena, Paul B. Christian, Donald P. Frame, Howard Grodman, Gerald D. McCafferty, Margaret A. McCullough, Ted S. Reed, Susan Slasor, Joshua Steinlage, Daniel Tom, and Robert B. Van Wyck as Judge Pro Tempore for Superior Court in Coconino County, for the term of July 1, 2016 through June 30, 2017 (FY17). Courts

BACKGROUND:

A judge pro tempore serves a critical role in the operation of the courts within the county. This “fill-in” role is necessary for meeting judicial time limits and providing the judges of the Superior Court divisions the opportunity to fulfill his/her administrative duties as well as maintain reasonable hours in the administration of justice.

The judge pro tempore provides the court with necessary judicial coverage on occasions when the incumbent judge is:

A. Attending annually mandated continuing judicial education programs/training (16 hours per year). B. The judge is participating in strategic planning, school-based civic programs and other community events important to the administration of justice. Such activities do not count as vacation time. C. Judge is taking sick time as medical condition require. D. Judge is taking vacation time away from the court as scheduled as far in advance as reasonably possible, and notice given to the appropriate presiding judges so that appropriate emergency judge pro tempore coverage can be planned.

These candidates meet all statutory and constitutional requirements/qualifications for this position per A.R.S. §12-142 and the Arizona Constitution Article 6, Section 22.

12 3/1/2016 - FY17 - Appointment of Superior Court Judge Pro Tempores 2/25/2016 Page 1 of 2 ARS §12-142. Qualifications of Judge Pro Tempore; Residence; Salary; Exclusion from Retirement Provisions:

A. A judge pro tempore of the superior court shall be:

1. Not less than thirty years of age.

2. Of good moral character.

3. Admitted to the practice of law in this state for not less than five years next preceding his appointment.

4. A resident of this state for not less than five years next preceding his appointment.

B. A judge pro tempore may be appointed to serve in the county of his residence or in a county of which he is not a resident.

C. The salary of a judge pro tempore shall be paid for the period of the appointment based on an hourly salary equal to that of a superior court judge. A judge pro tempore may agree in advance to donate any or all of his services.

D. Judges pro tempore are not subject to any provision of law relating to the retirement of judges. Arizona Constitution Article 6, Section. 22. Superior and Other Courts; Qualifications of Judges: Judges of the superior court, intermediate appellate courts or courts inferior to the superior court having jurisdiction in civil cases of one thousand dollars or more, exclusive of interest and costs, established by law under the provisions of section 1 of this article, shall be at least thirty years of age, of good moral character and admitted to the practice of law in and a resident of the state for five years next preceding their taking office.

ALTERNATIVES:

The alternative would be to have no or limited judicial coverage of the court when the sitting judge(s) are out of the office.

FISCAL IMPACT:

Funding for this appointment is paid from regular or temporary wages of the General Fund totaling $31,109.

12 3/1/2016 - FY17 - Appointment of Superior Court Judge Pro Tempores 2/25/2016 Page 2 of 2 Meeting: March 1, 2016

DATE: February 22, 2016

TO: Honorable Chair and Members of the Board

FROM: Robert Rowley, Director of Emergency Management

SUBJECT: Approve Resolution 2016-12, formalizing the February 2, 2016 action taken by the Board of Supervisors to approve and adopt the Hazard Mitigation Plan. Emergency Management

RECOMMENDATION:

Staff recommends that the Board of Supervisors approve Resolution 2016-12 which will formalize the action previously taken by the Board on February 2, 2016.

BACKGROUND:

Staff presented the Mult-Jurisdictional Hazard Mitigation plan to the Board of Supervisors on February 2, 2016 and at the time answered questions from individual Board members.

While submitting the approval paperwork to the Federal Emergency Management Agency (FEMA), County staff learned that a formal resolution outlining the Board’s approval and adoption of the Plan is required.

This resolution formalizes the action previously taken by the Board to approve and adopt the Plan.

ALTERNATIVES:

None. FEMA requires that the Board approve and adopt the Hazard Mitigation Plan with a formal resolution.

FISCAL IMPACT:

There is no fiscal impact to this specific action.

Attachments: Resolution 2016-12

13 3/1/2016 - Approve Resolution 2016-12 2/25/2016 Page 1 of 3 RESOLUTION NO. 2016-12

A RESOLUTION OF THE COCONINO COUNTY, ARIZONA BOARD OF SUPERVISORS TO ADOPT THE COCONINO COUNTY MULTI- JURISDICTIONAL HAZARD MITIGATION PLAN

WHEREAS, Coconino County has experienced in the past, and will likely experience in the future, damage from natural and human-caused hazards such as wildland fire, drought, earthquake, flood, hazardous materials incidents, severe wind, transportation accidents and winter storms, resulting in loss of property and life, economic hardship, threats to public health and safety; and

WHEREAS, the Disaster Mitigation Act of 2000 requires that a Multi-Hazard Mitigation Plan be developed and adopted by communities wishing to obtain funding from FEMA mitigation grant programs; and

WHEREAS, the State of Arizona has a State Multi-Hazard Mitigation Plan and the County plan is in support of the statewide plan; and

WHEREAS, the 2015 Coconino County Multi-Jurisdictional Hazard Mitigation Plan has been developed after one year of review, research, and update work by Coconino County, the City of Flagstaff, the City of Page, the City of Williams, the Town of Tusayan, and the Town of Fredonia in association and cooperation with the State of Arizona, Arizona Department of Emergency and Military Affairs (DEMA), for the reduction of hazard risk to the community; and

WHEREAS, the Plan specifically addresses hazard vulnerabilities, mitigation strategies and plan maintenance procedures for Coconino County.

WHEREAS, the Coconino County Board of Supervisors met in Regular Session on February 2, 2016 at 10 AM, and did accept and approve the updated Coconino County Multi-Jurisdictional Hazard Mitigation Plan; and

WHEREAS, the Federal Emergency Management Administration (FEMA), which provides financial assistance related to emergencies, requires the County adopt the Hazard Mitigation Plan via Resolution;

NOW, THEREFORE, LET IT BE RESOLVED, by the Coconino County Board of Supervisors that:

1. The Plan was adopted as an official plan of Coconino County on February 2, 2016.

1 Resolution 2016 - 12 Approved March 1, 2016

13 3/1/2016 - Approve Resolution 2016-12 2/25/2016 Page 2 of 3 2. The Plan shall be implemented, monitored and maintained by the officials and staff designated in the Plan for a period of five (5) years with the full support of this resolution.

PASSED and ADOPTED this 1st day of March, 2016.

COCONINO COUNTY BOARD OF SUPERVISORS

______Art Babbott, Chair

ATTEST: APPROVED AS TO FORM:

______By______Clerk of the Board Deputy County Attorney

2 Resolution 2016 - 12 Approved March 1, 2016

13 3/1/2016 - Approve Resolution 2016-12 2/25/2016 Page 3 of 3 Meeting Date: March 1st, 2016

DATE: Revised February 11, 2016

TO: Honorable Chair and Members of the Board

FROM: Mike Lopker, Public Works Deputy Director

SUBJECT: Approve repairs to Freightliner trucks by authorized dealer – Freightliner of Arizona, not to exceed $100,000 for FY2016.

RECOMMENDATION:

Approve repairs to Freightliner trucks by authorized dealer – Freightliner of Arizona, not to exceed $100,000 for FY2016.

BACKGROUND:

The Coconino County Public Works Department’s intent is to outsource certain repairs of Freightliner trucks to Freightliner of Arizona in order to maintain fleet readiness. Freightliner of Arizona is the local authorized sole source factory-trained vendor to support warranty, service and parts for the life of the equipment. The personnel are trained and certified by the factory, using proprietary and specialized service and diagnostic tools. We recommend that the Board approve using authorized vendors to lower operating costs by providing factory authorized service and parts.

The County has approximately 25 Freightliner trucks with various configurations and uses. Collectively, they cost the County $3.5 million to purchase. Having Freightliner perform repairs provides the County with overflow capacity supplementing the efforts of County personnel.

Prior to the beginning of each fiscal year, we estimate the amount of money we expect to spend with all vendors that will exceed $50,000, which is the BOS threshold for approvals. In May of 2015 we anticipated that the annual cost of Freightliner repairs would be below the threshold, so we created a PO for $14,000. As FY16 unfolded, we exceeded the pace of expenses that we anticipated, adding incremental funds as we went along. Once the pace quickened and the threshold approached, we realized Board approval would be necessary to cover all expenses through June 30, 2016. Hence this submittal asking for the not to exceed amount of $100,000.00.

1

14 3/1/2016 - Approve Repairs to Freightliner Trucks 2/25/2016 Page 1 of 2

ALTERNATIVES:

The following alternatives are available to the Board of Supervisors:

• Approve this submittal. • Reject this request and require that all repairs to Freightliner trucks be performed by County personnel, which would delay completion.

FISCAL IMPACT:

The cost of $100,000.00 is budgeted. $53,357 has been spent so far during FY16. It is projected that another $46,643 will be needed through June 30, 2016.

REVIEWED BY ELECTRONIC ROUTING

ATTACHMENTS: None

2

14 3/1/2016 - Approve Repairs to Freightliner Trucks 2/25/2016 Page 2 of 2 Meeting Date: March 1st, 2016

DATE: February 11, 2016

TO: Honorable Chair and Members of the Board

FROM: Mike Lopker, Deputy Public Works Director

SUBJECT: Approve Modifications 8 and 9 of IGA No. A14AC00016, with the Bureau of Indian Affairs (BIA) to provide road maintenance services in the Western Agency of the Navajo Nation through September 30, 2016.

RECOMMENDATION:

Approve Modifications 8 and 9 of IGA No. A14AC00016 with the Bureau of Indian Affairs (BIA) to provide road maintenance services in the Western Agency of the Navajo Nation through September 30, 2016.

BACKGROUND:

For the past twenty years Coconino County has provided road maintenance for the BIA on Navajo Nation land, within Coconino County, through an agreement with the BIA. This is one of three major road maintenance efforts for the County. The County also has an Agreement to maintain certain Forest Service roads, as well as roads in the County’s regular maintenance system.

On May 13, 2014 the Board of Supervisors approved and signed Cooperative Agreement No. A14AC00016 between Coconino County and the Bureau of Indian Affairs for the period of time from October 1, 3013 to September 30, 2014. This contract has four optional renewal periods. On July 1, 2014 the Board approved Modification 1 which increased the BIA obligation by $33,420 to a total of $167,420 needed to fund the contract until September 30, 2014. On March 3, 2015 the Board approved Modifications 2, 3, 4 and 5 of the IGA. These Modifications obligated BIA funding for the period of time until September 30, 2015 and corrected an error. On September 1, 2015 the Board approved Modifications 6 and 7 which approved increasing 64 additional miles of roadway maintenance and changed the funding level to $332,420.00.

1

15 3/1/2016 - Modifications 8 and 9 to IGA with the BIA. 2/25/2016 Page 1 of 7 This submittal for the Board’s consideration addresses Modifications No. 8 and 9:

• Modification 8 exercises the extension of the agreement through September 30, 2016 and obligates $167,420.00 through March 31, 2016 for 286.1 miles of road maintenance. Modification 8 also states the County will use $664,841.00 in revenue from Proposition 403 through September 30, 2016. (This amount is an error). • Modification 9 reduces the Proposition 403 funding by the County from $664,841.00 to $497,421.00 through September 30, 2016. (This is the agreed amount).

ALTERNATIVES:

The following alternatives are available to the Board of Supervisors:

• Approve this submittal. • Renegotiate or discontinue the Agreement • Direct staff to further negotiations on this current contract modification

FISCAL IMPACT:

During this current contract period, a not-to-exceed amount for Coconino County was established in the amount of $497,421.00, with the BIA contributing an additional $167,420 toward Coconino County road maintenance services for BIA roads on the Navajo Nation. These contract modifications reflect the beginning of our new funding arrangement with the BIA for road maintenance services and establishes the baseline for road miles and costs associated with the road miles to be including in the County road maintenance inventory. This is consistent with our Proposition 403 agreements.

REVIEWED BY ELECTRONIC ROUTING

ATTACHMENTS:

1. Three (3) originals of Modifications 8 and 9 of IGA A14AC00016 with the BIA.

2

15 3/1/2016 - Modifications 8 and 9 to IGA with the BIA. 2/25/2016 Page 2 of 7 15 3/1/2016 - Modifications 8 and 9 to IGA with the BIA. 2/25/2016 Page 3 of 7 15 3/1/2016 - Modifications 8 and 9 to IGA with the BIA. 2/25/2016 Page 4 of 7 15 3/1/2016 - Modifications 8 and 9 to IGA with the BIA. 2/25/2016 Page 5 of 7 15 3/1/2016 - Modifications 8 and 9 to IGA with the BIA. 2/25/2016 Page 6 of 7 15 3/1/2016 - Modifications 8 and 9 to IGA with the BIA. 2/25/2016 Page 7 of 7 Meeting Date: March 1, 2016

DATE: February 4, 2016

TO: Honorable Chairman and Members of the Board

FROM: William B. Pribil, Sheriff

SUBJECT: Approve the budget adjustment and transfer of funds from Northern Arizona Street Crimes Task Force, “METRO” unit, Racketeer Influenced and Corrupt Organization (RICO) to the Coconino County Sheriff’s Office in the amount of $90,000 in FY16 to continue the Air Operations Program to include a temporary on call Air Operations Program Manager.

RECOMMENDATION:

Staff recommends that the Board of Supervisors approve the budget adjustment and transfer of funds from the Northern Arizona Street Crimes Task Force METRO, RICO fund to the Coconino County Sheriff’s Office account in the amount of $90,000 in FY16 to continue the Air Operations Provisional Program to include a temporary on call Air Operations Program Manager.

BACKGROUND:

Events such as pursuits, recovery mitigation, disaster assessments, aerial surveillance, drug activity surveillance, large area searches, extraditions, emergency responder transports, and executive transports are a regular occurrence in law enforcement operations throughout Coconino County. Two years ago, the Northern Region of Arizona had more than our share of emergency events to include snow storms, wild land fires, floods, tornadoes, and a man hunt that threatened communities. During these emergencies the use of air operations proved invaluable. Air crews provide rapid transport for specialized units such as SWAT and SAR. They also have provided support for investigations of criminal activity, marijuana grow surveillance and tactical response, fire ban surveillance, and searching for missing persons and downed aircraft.

In the past we have relied heavily on the availability of other state and federal public safety aircraft and civil air patrol to accomplish these missions. Budgetary restrictions of other agencies are making it more difficult to acquire these resources when needed, and while volunteers are invaluable, there are situations in which a public safety background is necessary.

16 3/1/2016 - METRO Air Operations FY16 2/25/2016 Page 1 of 5 This program was implemented in 2011. By creating an Air Operations program both personnel and aircraft have been ready when needed for Northern Arizona public safety responses and transports. Other Arizona law enforcement agencies that have successful air operations programs include Maricopa County, Mohave County and the City of Mesa.

This program consists of a part time Air Operations Program Manager and a two leased airplanes. While the Sheriff’s Office takes responsibility for the implementation and management of this program, all Metro agencies and their related boards have been able to utilize its services.

The Coconino County Sheriff’s Office requested RICO funds in the amount of $90,000 to continue the multi-agency Air Operations program managed by the Coconino County Sheriff’s Office. The program has been operational for a little over four years, and feedback has been very positive. The air operations program has been used for many functions including: administrative, investigative, and inmate transports. The administrative functions clearly result in time savings for travel and allow staff to participate more effectively in state wide meetings and boards. The investigative functions have provided officers with an additional method of surveillance and timely transport of personnel to distant locations for scene investigations, interviews of witnesses, and transport of evidence. Inmate transports via air operations result in significant cost savings and enhanced safety. Many jail transports can be done in a few hours through the air program as compared to transports that used to take up to two days. The aircraft also has been used for city and county government business.

The primary aircraft being used will remain the same: a four passenger, single engine turbo Cessna and a six passenger Piper Cherokee Six, and other larger aircraft are available at hourly rates. As previously arranged, the Sheriff’s Office will continue to take responsibility for the implementation and management of this program, and all METRO agencies and their related boards are able to request its services.

The METRO Board has provided funding for this program since inception. On January 27, 2016 the METRO Board approved additional funding in the amount of $90,000.

ALTERNATIVE:

The alternative to this provisional program is to continue to utilize aircrafts and pilots on an as needed basis at higher rates with no guarantee that they will be available.

FISCAL IMPACT:

We will lease a primary and secondary aircraft for one year not to exceed 300 hours (total for both airplanes) with provision for review of the program at the end of the fiscal year. The cost of leasing the aircrafts are based solely on fixed operating costs such as hangar rental, registration, insurance, satellite weather functions, engine recovery fund, routine maintenance and inspections and direct operating costs such as fuel and routine maintenance/inspections when used.

Law enforcement flights will be covered through the RICO funded program; non-law enforcement

16 3/1/2016 - METRO Air Operations FY16 2/25/2016 Page 2 of 5 flights including use by government officials during disaster assessments, etc. will be charged $175/hour flight time (fuel and pilot) and $36/hour (pilot only) stand by.

To manage and coordinate the Air Operations division, the Sheriff’s Office will have an Air Operations Program Manager/Pilot for up to 1,040 hours on a temporary on-call basis.

The Air Operations Program Manager will be responsible for scheduling maintenance of the aircraft, ensuring pilot(s) are available and appropriately trained for assignments, and assisting in the prioritization of requests. We also anticipate a close partnership between the Air Operations division and Coconino County Search and Rescue. Requirements for this position is an individual with law enforcement / public safety background and a pilot’s license.

The RICO funding of $90,000 includes the lease of the aircrafts and the cost of the temporary on- call Air Operations Program Manager. This requires a budget adjustment and it is attached. transfer of funds from Northern Arizona Street Crimes Task Force, “METRO” unit, Racketeer Influenced and Corrupt Organization (RICO) to the Coconino County Sheriff’s Office in the amount of $90,000. Quarterly transfers in the amount of $22,500 will be made from the County Attorney’s Office budget to the Sheriff’s Office budget.

REVIEWED ELECTRONICALLY

ATTACHMENTS:

1. Approval letter from the METRO Board.

16 3/1/2016 - METRO Air Operations FY16 2/25/2016 Page 3 of 5 16 3/1/2016 - METRO Air Operations FY16 2/25/2016 Page 4 of 5 Project 2002-AROP-11-02

Reference 000226

Air Operations (Metro Funding)

Sheriff's Office

Fund 1254-20-4520-437-45 90,000 Quarterly funding $22,500 each quarter

Individuals Steve Allen

Object Codes

493-94-9755 Fund 1755 90,000

544-40-5012 Temporary Wages 19,953 544-45-5040 Employer Medicare 289 544-45-5041 Employer SS 1,237 544-45-5090 Worker's Comp 471 544-45-5095 Unemployment Insurance 50 544-45-5019 License & Permits 544-50-6058 Other Professional Services 8,000 544-50-6267 Other Supplies 0 544-50-6275 Gas and Oil 25,000 544-50-6277 Auto Parts and Supplies 0 544-50-6965 Rental of Buildings/Grounds 0 544-50-6968 Operating 35,000

90,000

16 3/1/2016 - METRO Air Operations FY16 2/25/2016 Page 5 of 5 Meeting Date: March 3, 2016

DATE: February 4, 2016

TO: Honorable Chairman and Members of the Board

FROM: William B. Pribil, Sheriff

SUBJECT: Approve the budget adjustment and transfer of funds from Northern Arizona Street Crimes Task Force, “METRO” unit, Racketeer Influenced and Corrupt Organization (RICO) to the Coconino County Sheriff’s Office in the amount of $6,550 to provide Critical Incident Stress Management (CISM) training to Law Enforcement Agencies during FY16.

RECOMMENDATION:

Staff recommends that the Board of Supervisors approve the budget adjustment and transfer of funds from Northern Arizona Street Crimes Task Force, “METRO” unit, Racketeer Influenced and Corrupt Organization (RICO) to the Coconino County Sheriff’s Office in the amount of $6,550 to provide Critical Incident Stress Management (CISM) training to Law Enforcement Agencies during FY16.

BACKGROUND:

Critical incident stress management (CISM) is an adaptive short term helping process that focuses solely on an immediate and identifiable problem. It spans pre-incident preparedness to acute crisis to post-crisis follow up. Its stated purpose is to enable people to return to their daily routine more quickly and with less likelihood of experiencing Post Traumatic Stress Disorder (PTSD).

CISM is designed to help people deal with their trauma one incident at a time, by allowing them to talk about the incident when it happens without judgment or criticism. The program is peer- driven and the people giving the treatment may come from all walks of life, but most are first responders or work in the mental health field. All interventions are strictly confidential; the only caveat to this is if the person doing the intervention determines that the person being helped is a danger to themselves or to others. The emphasis is always on keeping people safe and returning them quickly to more normal levels of functioning.

As crises and disasters become epidemic, the need for effective crisis response capabilities becomes obvious. Crisis intervention programs are recommended and even mandated in a wide variety of community and occupational settings. CISM represents a powerful, yet cost- effective approach to crisis response.

17 3/1/2016 - METRO CISM Training 2/25/2016 Page 1 of 4

While any person may experience a critical incident, conventional wisdom says that members of law enforcement, fire fighting units, and emergency medical services are at great risk for posttraumatic stress disorder (PTSD).

CISM training has been part of the Sheriff’s Office trainings and we now have the opportunity to provide a joint agency three day training with funding through the Metro Board. The Board of Directors from the Northern Arizona Street Crimes Task Force Metro approved the transfer of RICO funds on January 27, 2016. The joint class will be held on April 12, 13, and 14 2016.

ALTERNATIVES:

The alternative would be to use general funds to pay for the training. This program will greatly benefit Northern Arizona officers.

FISCAL IMPACT:

This requested amount has been approved by the Northern Arizona Street Crimes Task Force METRO Board and will reduce costs from general funds. $6,550 will be transferred from the RICO fund to the Sheriff’s Office.

REVIEWED ELECTRONICALLY

ATTACHMENTS:

1. Approval letter from Northern Arizona Street Crimes Task Force, “Metro” Board

17 3/1/2016 - METRO CISM Training 2/25/2016 Page 2 of 4 17 3/1/2016 - METRO CISM Training 2/25/2016 Page 3 of 4 Project No.

Reference No.

Rico Funds - Milo System

Fund 1254-20-4520-442-45-

493-94-9755 Fund 1755 6,550

544-50-6058 Other Professional Services 6,500

6,500

17 3/1/2016 - METRO CISM Training 2/25/2016 Page 4 of 4 Meeting Date: March 1, 2016

DATE: January 27, 2016

TO: Honorable Chairman and Members of the Board

FROM: William B. Pribil, Sheriff

SUBJECT: Approve the purchase of equipment and installation at radio towers to create a redundant microwave link from Niles Radio Communications utilizing Arizona State Contract # ADSSP013-036892, to be reimbursed by the FFY15 Arizona Homeland Security Grant Program award #150103-01 in the amount of $56,000.

RECOMMENDATION:

Staff recommends that the Board of Supervisors approve the purchase of equipment and installation at radio towers to create a redundant microwave link from Niles Radio Communications utilizing Arizona State Contract # ADSSP013-036892, to be reimbursed by the FFY15 Arizona Homeland Security Grant Program award #150103-01 in the amount of $56,000.

BACKGROUND:

The Sheriff’s Office radio network consists of multiple mountaintop radio sites, transmitting on VHF radio frequencies in analog mode. This system leads to failures that present a larger geographic loss of coverage when they occur. Migrating to narrowband created loss of coverage and communications issues. These issues center on the connections between sites.

This system also relies on analog UHF radio links to some degree and has suffered interference from unlicensed and transient users. This project will convert radio tower sites to a P25 (digital) network mode of operation. The project consists of 9 phases; Law Enforcement Administrative Facility (LEAF) microwave link, Jack’s Peak link, Frequency 1 Williams, Frequency 1 Eldon, Frequency 2 Eldon, Frequency 1, Frequency 2, Frequency 3, and LEAF redundant microwave.

Currently, all tower and officer radio and repeaters have been moved to narrowband. All officer radios and vehicle repeaters have been moved to P25 capability. Some tower site equipment has been upgraded to P25. The objective of this project is to obtain the necessary standardized equipment to operate effectively in a P25 compliant VHF MHz environment with other regional public safety partners.

1

18 3/1/2016 - Niles Radio Communications Microwave Purchase Order 2/25/2016 Page 1 of 2

Our project to upgrade our operable communication system to P25 will expand coverage and capabilities that is utilized by other agencies within our jurisdiction. In phases, this project consists of installing a microwave link, a redundant microwave link, upgrading links to P25, upgrading control stations to P25, and upgrading tower repeaters to P25. The completion of this project will improve interagency communications between the Sheriff’s Office and other law enforcement such as Williams PD, Page PD, USFS, Search and Rescue (SAR), tribal, state and federal agencies, fire services, and other emergency entities. Our county is of tremendous size and geographically widespread. The need for standardized equipment for communication during multi-agencies operations is critical when responding to the immediate needs of the community during any emergency or disaster situation.

The purchase and installation of this equipment will complete phase three of our project; a microwave link to Jack’s Peak.

ALTERNATIVES:

The alternative would be to complete a formal bid process.

FISCAL IMPACT:

Niles Radio Communications has been awarded State Contract # ADSSP013-036892 for purchase and installation of this equipment. AZDOHS will reimburse from grant agreement 150103-01 which was approved by the Board of Directors in October 2015. The purchase amount is $56,000 and is budgeted in the Jail District budget.

REVIEWED ELECTRONICALLY

ATTACHMENTS:

None

2

18 3/1/2016 - Niles Radio Communications Microwave Purchase Order 2/25/2016 Page 2 of 2 Meeting Date: March 1, 2016

DATE: January 27, 2016

TO: Honorable Chairman and Members of the Board

FROM: Sheriff William B. Pribil

SUBJECT: Approve a budget adjustment, to transfer $7,500 from Supervisor Babbott’s Community Initiative funds to the Sheriff’s Office to support the snow play task force including officer overtime and sign rental.

RECOMMENDATION:

Staff recommends that the Board of Supervisors approve a budget adjustment, to transfer $7,500 from Supervisor Babbott’s Community Initiative funds to the Sheriff’s Office to support the snow play task force including officer overtime and sign rental.

BACKGROUND:

Winter in northern Arizona brings tourists from other areas to enjoy activities such as Arizona Snowbowl, sledding, and snow play. While it is a benefit to our community, it brings with it safety concerns, hazardous conditions, and increased demands on service.

This year the Sheriff’s Office has been working jointly with other Law Enforcement Agencies to include Arizona Department of Public Safety (AZDPS) and the United States Forest Service (USFS), as well as the County Public Works Department to find solutions and take measures necessary to mitigate what has become an increasingly negative impact of winter visitors along the Highway 180 corridor North of Flagstaff.

With recent snows, an overwhelming amount of visitors have travelled to the area to find winter recreation along the Highway 180 corridor. Many of these visitors are intending to visit either Arizona Snowbowl Ski resort, Wing Mountain Snow play or other non-descript areas of US Forest Service land. Unfortunately the number of visitors, especially on holiday weekends is greater that the carrying capacity of the current infrastructure or the regular staffing of Sheriff’s Office personnel ability to deal with the significant impacts to the communities. These impacts have resulted in calls of service ranging from significant traffic congestion to trespass and criminal damage issues on private property impacting area residents.

In an effort to mitigate these issues the Sheriff’s Office took steps to include signage and increased

19 3/1/2016 - Snow Play Task Force BA 2/25/2016 Page 1 of 3 staffing targeting this area. These efforts although not completely alleviating the traffic congestion issues did have a positive impact and were met by a very positive response from the residents. Having the support of Supervisor Babbott has help bolster our endeavor.

ALTERNATIVES:

An alternative would be to not transfer the funds.

FISCAL IMPACT:

The budget transfer will reduce Supervisor Babbott’s Community Initiative fund in the amount of $7,500 (1001-01-1031-031-01/511/50-6361) and increase the Sheriff’s Office fund (account 1001- 20-4520-).

REVIEWED ELECTRONICALLY

ATTACHMENTS:

None

19 3/1/2016 - Snow Play Task Force BA 2/25/2016 Page 2 of 3 Project No.

Reference No.

Snow Play Task Force

Fund 1001-20-4520-462-45-544 2,500 1001-20-4520-455-45-544 1,700 1001-20-4520-000-45-544 3,300 7,500

544-50-6994 Expense Reimbursement 7,500

7,500

19 3/1/2016 - Snow Play Task Force BA 2/25/2016 Page 3 of 3 Meeting Date: March 1, 2016

DATE: January 20, 2016

TO: Honorable Chairman and Members of the Board

FROM: William B. Pribil, Sheriff

SUBJECT: Approve Modification 005 and the USDA, Forest Service Apache Sitgreaves National Forest 2016 Annual Operating and Financial Plan which provides law enforcement in the amount of $5,000 from 01/01/16 to 12/31/16.

RECOMMENDATION:

Staff recommends that the Board of Supervisors approve Modification 005and the USDA, Forest Service Apache Sitgreaves National Forest 2016 Annual Operating and Financial Plan which provides law enforcement in the amount of $5,000 from 01/01/16 to 12/31/16.

BACKGROUND:

The Coconino County Sheriff’s Office and the law enforcement officers of the surrounding National Forest Service (NFS) have a strong working relationship that supports each other’s efforts in enhancing law enforcement in connection with the activities on NFS lands. Cooperative agreements between the agencies have been in effect for many years and require agreement renewal based on Financial and Operating Plans of the forest. The Apache Sitgreaves National Forests Financial and Operating Plan is an amendment to the Master Cooperative Agreement and outlines the roles of the Coconino County Sheriff’s Office and the Apache Sitgreaves National Forest Service.

This modification provides funding in the amount of $5,000 to be used on the Apache Sitgreaves National Forest to maintain regular patrols and provide a law enforcement presence in heavily used recreation areas listed in the 2016 Annual Operating and Financial Plan.

ALTERNATIVES:

The Sheriff’s Office is the local public authority with primary responsibility for protection of life, property and public safety in Coconino County. This agreement provides both the Sheriff’s Office and the Apache Sitgreaves National Forest Service with clear guidelines for their

1

20 3/1/2016 - USFS Apache Sitgreaves Financial Plan 2/25/2016 Page 1 of 12 supporting roles in law enforcement within and near the boundaries for the National Forest. Without this support system in place, property and lives could be placed in danger.

FISCAL IMPACT:

The agreement provides for reimbursement of the Sheriff’s Office for actual expenses incurred, not to exceed $5,000 and within the rate guidelines as listed in the Apache-Sitgreaves National Forests Financial and Operating Plan. The period of the financial and operating plan is from 01/01/16 to 12/31/16 and the funds roll over into the next period until reimbursement is complete.

The Sheriff’s Office is responsible for submitting invoices and monthly reports documenting activity to the appropriate personnel at the Forest Service in order to receive reimbursement. All cooperative revenues are deposited in the general fund.

REVIEWED ELECTRONICALLY

ATTACHMENTS:

1. Four (4) originals of the USFS Agreement No. 12-LE-1103121-001 Modification 005.

2

20 3/1/2016 - USFS Apache Sitgreaves Financial Plan 2/25/2016 Page 2 of 12 20 3/1/2016 - USFS Apache Sitgreaves Financial Plan 2/25/2016 Page 3 of 12 20 3/1/2016 - USFS Apache Sitgreaves Financial Plan 2/25/2016 Page 4 of 12 20 3/1/2016 - USFS Apache Sitgreaves Financial Plan 2/25/2016 Page 5 of 12 20 3/1/2016 - USFS Apache Sitgreaves Financial Plan 2/25/2016 Page 6 of 12 20 3/1/2016 - USFS Apache Sitgreaves Financial Plan 2/25/2016 Page 7 of 12 20 3/1/2016 - USFS Apache Sitgreaves Financial Plan 2/25/2016 Page 8 of 12 20 3/1/2016 - USFS Apache Sitgreaves Financial Plan 2/25/2016 Page 9 of 12 20 3/1/2016 - USFS Apache Sitgreaves Financial Plan 2/25/2016 Page 10 of 12 20 3/1/2016 - USFS Apache Sitgreaves Financial Plan 2/25/2016 Page 11 of 12 20 3/1/2016 - USFS Apache Sitgreaves Financial Plan 2/25/2016 Page 12 of 12

Meeting Date: March 1, 2016

DATE: January 15, 2016

TO: Honorable Chairman and Members of the Board

FROM: William B. Pribil, Sheriff

SUBJECT: Approve the 2016 Annual Operating and Financial Plan with the USDA, Forest Service Coconino and Kaibab National Forests and Modification 005 to the master Cooperative Law Enforcement Agreement #12-LE-11030420-001 to provide law enforcement in the amount of $65,000 from 01/01/16 to 12/31/16.

RECOMMENDATION:

Staff recommends that the Board of Supervisors approve the 2016 Annual Operating and Financial Plan with the USDA, Forest Service Coconino and Kaibab National Forests and Modification 005 to the master Cooperative Law Enforcement Agreement #12-LE-11030420- 001 to provide law enforcement in the amount of $65,000 from 01/01/16 to 12/31/16.

BACKGROUND:

The Coconino County Sheriff’s Office and the law enforcement officers of the surrounding National Forest Service (NFS) have a strong working relationship that supports each other’s efforts in enhancing law enforcement in connection with the activities on NFS lands. Cooperative agreements between the agencies have been in effect for many years and require agreement renewal based on Financial and Operating Plans of the forest. The Coconino and Kaibab National Forests Financial and Operating Plan is an amendment to the Master Cooperative Agreement and outlines the roles of the Coconino County Sheriff’s Office and the Coconino and Kaibab National Forests.

This modification provides additional funding in the amount of $65,000 to be used on the Coconino National Forest to maintain regular patrols and provide a law enforcement presence in heavily used recreation areas listed in the FY2016 Annual Operating and Financial Plan. This is a $5,000 increase from last year’s agreement.

ALTERNATIVES:

1

21 3/1/2016 - USFS Coconino Kaibab Financial Plan 2/25/2016 Page 1 of 13

The Sheriff’s Office is the local public authority with primary responsibility for protection of life, property and public safety in Coconino County. This agreement provides both the Sheriff’s Office and the Coconino and Kaibab National Forest Service with clear guidelines for their supporting roles in law enforcement within and near the boundaries for the National Forest. Without this support system in place, property and lives could be placed in danger.

FISCAL IMPACT:

This agreement provides for reimbursement of the Sheriff’s Office for actual expenses incurred, for $65,000 and within the rate guidelines as listed in the Coconino and Kaibab National Forests 2016 Financial and Operating Plan.

The Sheriff’s Office is responsible for submitting invoices and monthly reports documenting activity to the appropriate personnel at the Forest Service in order to receive reimbursement. The funds are reimbursed until the amount of $65,000 is paid. The period of this plan is from 01/01/16 through 12/31/16. All cooperative revenues are deposited in the general fund.

REVIEWED ELECTRONICALLY

ATTACHMENTS:

1. Four (4) originals of the USFS agreement No. 12-LE-11030420-001 2016 Annual Operating and Financial Plan Exhibit A and Modification 005.

2

21 3/1/2016 - USFS Coconino Kaibab Financial Plan 2/25/2016 Page 2 of 13 USDA Forest Service OMB 0596-0217 FS-1500-19

PAGE OF PAGES MODIFICATION OF GRANT OR AGREEMENT 1 11 1. U.S. FOREST SERVICE GRANT/AGREEMENT NUMBER: 2. RECIPIENT/COOPERATOR GRANT or 3. MODIFICATION NUMBER: 12-LE-11030420-001 AGREEMENT NUMBER, IF ANY: 005

4. NAME/ADDRESS OF U.S. FOREST SERVICE UNIT ADMINISTERING 5. NAME/ADDRESS OF U.S. FOREST SERVICE UNIT ADMINISTERING GRANT/AGREEMENT (unit name, street, city, state, and zip + 4): PROJECT/ACTIVITY (unit name, street, city, state, and zip + 4): Coconino National Forest Coconino and Kaibab National Forests Supervisor's Office Patrol Captain for LEI R-3 1824 S. Thompson St. 1824 South Thompson Street Flagstaff, AZ 86001-2693 Flagstaff, AZ 86001-2693 6. NAME/ADDRESS OF RECIPIENT/COOPERATOR (street, city, state, and zip + 7. RECIPIENT/COOPERATOR’S HHS SUB ACCOUNT NUMBER (For HHS 4, county): payment use only): Coconino County Sheriff's Office 911 Sawmill Road Flagstaff, AZ 86001 8. PURPOSE OF MODIFICATION CHECK ALL This modification is issued pursuant to the modification provision in the grant/agreement THAT APPLY: referenced in item no. 1, above. CHANGE IN PERFORMANCE PERIOD: Extend performance period to December 31, 2016. CHANGE IN FUNDING: Add FY16 funding in the amount of $65,000.00 (See Exhibit A for allocation and use during the following performance period: January 1, 2016 - December 31, 2016 ADMINISTRATIVE CHANGES: OTHER (Specify type of modification): Except as provided herein, all terms and conditions of the Grant/Agreement referenced in 1, above, remain unchanged and in full force and effect. 9. ADDITIONAL SPACE FOR DESCRIPTION OF MODIFICATION (add additional pages as needed):

10. ATTACHED DOCUMENTATION (Check all that apply): Revised Scope of Work Revised Financial Plan Other: Exhibit A: CY2016 Operating and Financial Plan 11. SIGNATURES AUTHORIZED REPRESENTATIVE: BY SIGNATURE BELOW, THE SIGNING PARTIES CERTIFY THAT THEY ARE THE OFFICIAL REPRESENTATIVES OF THEIR RESPECTIVE PARTIES AND AUTHORIZED TO ACT IN THEIR RESPECTIVE AREAS FOR MATTERS RELATED TO THE ABOVE-REFERENCED GRANT/AGREEMENT. 11.A. COCONINO COUNTY SIGNATURE 11.B. DATE 11.C. U.S. FOREST SERVICE SIGNATURE 11.D. DATE SIGNED SIGNED

(Signature of Signatory Official) (Signature of Signatory Official) 11.E. ART BABBOTT 11.F. LAURA JO WEST 11.G. Chairperson 11.H. Coconino National Forest, Forest Supervisor

11.I. COCONINO COUNTY SIGNATURE 11.J. DATE 11.K. U.S. FOREST SERVICE SIGNATURE 11.L. DATE Attest: SIGNED SIGNED

(Signature of Signatory Official) (Signature of Signatory Official) 11.M. WENDY ESCOFFIER 11.N. HEATHER PROVENCIO 11.O. Clerk of the Board 11.P. Kaibab National Forest, Forest Supervisor

21 3/1/2016 - USFS Coconino Kaibab Financial Plan 2/25/2016 Page 3 of 13 USDA Forest Service OMB 0596-0217 FS-1500-19

11.Q. COCONINO COUNTY SIGNATURE 11.R. DATE 11.S. U.S. FOREST SERVICE SIGNATURE 11.T. DATE Approved as to form: SIGNED SIGNED

(Signature of Signatory Official) (Signature of Signatory Official) 11. U. BILL RING 11. V. ROBIN POAGUE 11.W. Deputy County Attorney 11. X. Special Agent in Charge, Region 3

11.Y. COCONINO COUNTY SIGNATURE 11.Z. DATE SIGNED

(Signature of Signatory Official) 11.AA. WILLIAM B. PRIBIL 11.BB. Sheriff

12. G&A REVIEW 12.A. The authority and format of this modification have been reviewed and approved for signature by: 12.B. DATE SIGNED ______EMILY STODDARD U.S. Forest Service Grants & Agreements Specialist

21 3/1/2016 - USFS Coconino Kaibab Financial Plan 2/25/2016 Page 4 of 13 USDA Forest Service OMB 0596-0217 FS-1500-19

Burden Statement

According to the Paperwork Reduction Act of 1995, an agency may not conduct or sponsor, and a person is not required to respond to a collection of information unless it displays a valid OMB control number. The valid OMB control number for this information collection is 0596-0217. The time required to complete this information collection is estimated to average 30 minutes per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information.

The U.S. Department of Agriculture (USDA) prohibits discrimination in all its programs and activities on the basis of race, color, national origin, age, disability, and where applicable, sex, marital status, familial status, parental status, religion, sexual orientation, genetic information, political beliefs, reprisal, or because all or part of an individual’s income is derived from any public assistance. (Not all prohibited bases apply to all programs.) Persons with disabilities who require alternative means for communication of program information (Braille, large print, audiotape, etc.) should contact USDA’s TARGET Center at 202-720-2600 (voice and TDD).

To file a complaint of discrimination, write USDA, Director, Office of Civil Rights, 1400 Independence Avenue, SW, Washington, DC 20250-9410 or call toll free (866) 632-9992 (voice). TDD users can contact USDA through local relay or the Federal relay at (800) 877-8339 (TDD) or (866) 377-8642 (relay voice). USDA is an equal opportunity provider and employer.

21 3/1/2016 - USFS Coconino Kaibab Financial Plan 2/25/2016 Page 5 of 13

USDA, Forest Service OMB 0596-0217 FS-1500-8A

FS Agreement No. 12-LE-11030420-001 Cooperator Agreement No.

EXHIBIT A

COOPERATIVE LAW ENFORCEMENT ANNUAL OPERATING PLAN & FINANCIAL PLAN Between The COCONINO COUNTY SHERIFF’S OFFICE And the USDA, FOREST SERVICE COCONINO AND KAIBAB NATIONAL FORESTS

2016 ANNUAL OPERATING AND FINANCIAL PLAN

This Annual Financial and Operating Plan (Annual Operating Plan), is hereby made and entered into by and between the Coconino Sheriff’s Office, hereinafter referred to as “CCSO,” and the USDA, Forest Service, Coconino and Kaibab National Forests, hereinafter referred to as the “U.S. Forest Service,” under the provisions of Cooperative Law Enforcement Agreement #12- LE-11030420-001 executed on January 30, 2012. This Annual Operating Plan is made and agreed to as of the last date signed below and is for the estimated period beginning January 1, 2016, and ending December 31, 2016.

Previous Year Carry-over: $0.00 Current Year (FY2016) Obligation: $65,000.00 CY2016 Total Annual Operating Plan: $65,000.00 Modification 005

I. GENERAL:

A. The following individuals shall be the designated and alternate representative(s) of each party, so designated to make or receive requests for special enforcement activities.

Principal Cooperator Contacts: Cooperator Program Contact Cooperator Administrative Contact Rex Gilliland, Commander Operations Kathleen Levinson, Admin. Ops. Manager Coconino County Sheriff’s Office Coconino County Sheriff’s Office 911 East Sawmill Road 911 East Sawmill Road Flagstaff, AZ 86001 Flagstaff, AZ 86001 Phone: 928-226-5025 Phone: 928-226-5074 FAX: 928-226-5029 FAX: 928-226-5129 Email: [email protected] Email: [email protected]

Page 1 of 8 (Rev. 12-13)

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USDA, Forest Service OMB 0596-0217 FS-1500-8A

Principal U.S. Forest Service Contacts: U.S. Forest Service U.S. Forest Service Program Manager Contact Administrative Contact Jon Nelson, Patrol Captain, NAZ Zone Emily Stoddard, Grants Mgmt Specialist Coconino NF, Supervisor’s Office Coconino NF, Supervisor’s Office 1824 S Thompson Street 1824 S Thompson Street Flagstaff, AZ 86001 Flagstaff, AZ 86001 Phone: 928-527-3509 Phone: 928-527-3477 FAX: 928-226-0269 FAX: 928-527-3620 Email: [email protected] Email: [email protected]

B. Reimbursement for all types of enforcement activities shall be at the following rates unless specifically stated otherwise:

Mileage: $0.66/mile patrolled

Per diem: not applicable

Wages: the maximum prevailing rate of $69.00/hour, which includes fringe benefits for the individual Sheriff’s Deputy.

Overtime wages: the maximum prevailing rate of $104.00/hour, which includes fringe benefits for the individual Sheriff’s Deputy.

Actual rates charged under this agreement will be charged as per the rank of the individual Sheriff’s Deputy involved in the specific actions.

II. PATROL ACTIVITIES:

A. Time schedules for patrols will be flexible to allow for emergencies, other priorities, and day-to-day needs of both the CCSO and the U.S. Forest Service. Ample time will be spent in each area to make residents and visitors aware that law enforcement officers are in the vicinity.

Coconino National Forest: 1. Patrol on following U.S. Forest Service roads:

a. Seasonal – Snowbowl Road (FSR 516) Winter hours at Arizona Snowbowl: Assign an off-duty patrol unit for traffic control and enforcement for Snowbowl Road (FSR 516) and Snowbowl ski area during the winter season, if Snowbowl is open, as follows:

 Martin Luther King holiday weekend (3rd weekend in January; Saturday, Sunday and Monday); 3 days total;

Page 2 of 8 (Rev. 12-13)

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USDA, Forest Service OMB 0596-0217 FS-1500-8A

 Presidents Day holiday weekend (3rd weekend in February; Saturday, Sunday and Monday); 3 days total;  December 26 (day after Christmas); 1 day total;  December 30 through January 1 (New Year’s holiday); 3 days total.

b. Seasonal – NFS lands along Highway 180 Corridor Snowplay and/or Snowbowl traffic: As determined by the U.S. Forest Service Patrol Captain, hereinafter referred to as the Patrol Captain, when winter snowplay conditions exist, assign an off-duty patrol unit for enforcement on the NFS lands along the Highway 180 Corridor (Wing Mountain Snowplay Area, Walker Lake parking area, and associated U.S. Forest Service roads).

The 8 hour shifts include patrol core hours from 1:00 pm to 5:00 pm.

The CCSO is authorized to spend up to $8,300.00 of U.S. Forest Service funding under this category for this purpose.

Additional patrols may be negotiated on a case by case basis between the CCSO and the U.S. Forest Service, should there be an extended ski season. Scheduling for this additional activity will be coordinated with the Patrol Captain.

2. Patrol in the following campgrounds, developed sites, or dispersed areas:

All Year (January through December): Respond to requests for law enforcement or investigative assistance when such assistance is within the CCSO capabilities

All Year, With Special Emphasis During: May through September – Red Rock Ranger District: Periodically assign a deputy to patrol Oak Creek Canyon with attention specifically directed to trailheads and areas adjacent to U.S. Forest Service campgrounds, picnic areas and developed sites throughout the length of Oak Creek Canyon. Special attention should be given to 3-day weekends or holidays when visitor use is greatest. The number of specific patrol times and route of travel during any given day or week shall be dependent upon available resources and the judgment of the County Sheriff.

Areas of patrol should include trailheads, general forest areas, Oak Creek Vista Overlook, and areas adjacent to these U.S. Forest Service developed sites: Grasshopper Point Swim Area, Encinoso Picnic Area, Manzanita Campground, Banjo Bill Picnic Area, Bootlegger Campground, West Fork Parking Area, Cave Springs Campground, Pine Flat Campground, and Halfway Picnic Area.

Page 3 of 8 (Rev. 12-13)

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USDA, Forest Service OMB 0596-0217 FS-1500-8A

May through September – Flagstaff Ranger District: Periodically assign a deputy to patrol the Lake Mary and Mormon Lake areas. Special attention should be directed to trailheads, dispersed areas, areas adjacent to U.S. Forest Service campgrounds, and other points of public concentration in the area, particularly during 3-day weekends or holidays when visitor use is the greatest. The number of specific patrol times and route of travel during any given day or week shall be dependent upon the available resources and the judgment of the County Sheriff.

Area of patrol should include areas adjacent to these Forest Service developed sites: Lower Lake Mary Picnic Area, Upper Lake Mary Boat Launch and Parking Areas, The Narrows Boat Launch and Parking Area, Lakeview Campground, Pine Grove Campground, Ashurst Lake Campground, Forked Pine Campground, Dairy Springs Campground, Double Springs Campground, and Kinniknick Campground.

Provide assistance upon request to Forest Officers concerning special problems that occur during periods of heavy use in the Cinder Hills area east of Highway 89 north of Flagstaff.

May through September – Mogollon Rim Ranger District: Periodically assign a deputy to patrol these U.S. Forest Service developed sites: Clints Well Campground, Moqui Campground, Blue Ridge Campground, Rock Crossing Campground, Kehl Springs Campground, and areas adjacent Knoll Lake Campground.

Total reimbursement for the Coconino National Forest in this category shall not exceed the amount of: $29,000.00.

Kaibab National Forest

1. General patrol on U.S. Forest Service roads within the Kaibab National Forest.

2. Patrol in the following campgrounds, developed sites, or dispersed areas:

 Whitehorse Lake  Jacob Lake  Scholz Lake  Perkins Tank  Ten-X  Demotte Park  J.D.Dam  Russell Tank

Provide assistance upon request to work special problem areas as they develop on NFS lands

Total reimbursement for the Kaibab National Forest in this category shall not exceed the amount of: $36,000.00.

Page 4 of 8 (Rev. 12-13)

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III. EQUIPMENT: See Cooperative Law Enforcement Agreement Provisions IV-K, IV-L, and IV-M for additional information.

The following equipment owned by the U.S. Forest Service can be made available on a special operational basis to the CCSO should the need arise and the approval granted prior to use of the equipment.

 2 wheeled motorcycles  4 wheeled ATVs  Horse trailers and horses

Use of this equipment must be coordinated through the Patrol Captain or his/her designated representative.

Total reimbursement for this category shall not exceed the amount of: $0.00

SPECIAL ENFORCEMENT SITUATIONS:

Special Enforcement Situations include but are not limited to: Fire Emergencies, Drug Enforcement, and certain Group Gatherings.

Funds available for special enforcement situations vary greatly from year to year and must be specifically requested and approved prior to any reimbursement beingauthorized. Requests for funds should be made to the U.S. Forest Service designatedrepresentative listed in Item I-A of this Annual Operating Plan. The designatedrepresentative will then notify whether funds willbe authorized for reimbursement. If funds are authorized, the parties will then jointlyprepare a revised Annual Operating Plan.

Drug Enforcement: This will be handled on a case by case basis. The request will normally come from the Patrol Captain; however, it may come from the Special Agent in Charge or designated representative. Reimbursement shall be madeat the rates specified in Section I-B. Sheriff’ Deputies assigned to the incident willcoordinate all of their activities with the designated officer in charge of theincident.

Fire Emergency: During emergency fire suppression situations and upon request by the U.S. Forest Service pursuant to an incident resource order, the CCSO agrees to provide special services beyond those provided under Section II-A, within the CCSO’s resource capabilities, for the enforcement of State and local laws relatedto the protection of persons and their property. The CCSO will be compensated atthe rate specified in Section I-B; the U.S. Forest Service will specify times and schedules. Upon concurrence of the local Patrol Captain or his/her designated representative, an official from the Incident Management Team managing the

Page 5 of 8 (Rev. 12-13)

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incident, CCSO personnel assigned to an incident where meals are provided will be entitled to such meals.

All requests to provide additional law enforcement support on National Forest System lands during extreme fire conditions will become effective and reimbursable only when the following criteria are satisfied: 1) the U.S. Forest Service specifically requests assistance through the Coconino National Forest Dispatch Center or Expanded Dispatch Office, 2) a Resource Order Number is provided, and 3) the CCSO Dispatch Office/Communication Center is notified of the request. Initial attack responses without a Resource Order by the U.S. Forest Service are not reimbursable.

Upon request and concurrence by the CCSO,

The CCSO shall: a. Provide to the U.S. Forest Service, fully equipped Sheriff’s Deputies who meet the standards of training as listed in the Cooperative Law Enforcement Agreement, Provisions II-B, including appropriate vehicles(s), in numbers requested by the U.S. Forest Service to provide law enforcement for fire severity or fire suppression situations. These duties are above and beyond the customary duties that are routinely provided by the CCSO and will be covered under Special Enforcement Situations. The Sheriff’s Deputies will continue to work under the direction of the CCSO. The Sheriff’s Deputies will coordinate their patrol activities with the Patrol Captain, or his/her designated representative, while assigned to each specific fire severity or fire suppression patrol area, and coordinate their activities with the Incident Commander while assigned to each specific wildland fire severity or fire suppression situation. All Sheriff’s Deputies assigned to a wildland fire severity or fire suppression situation are required to follow Check-in and Demobilization procedures.

b. Assign Sheriff’s Deputies requested by the U.S. Forest Service for fire severity or fire suppression situation patrols and law enforcement.

c. Furnish itemized statements of expenditures to the U.S. Forest Service for the fire severity or fire suppression situation services requested by the U.S. Forest Service, at the address below:

Jon Nelson, Patrol Captain NAZ Zone Coconino NF, Supervisor’s Office 1824 S Thompson Street Flagstaff, AZ 86001

The Patrol Captain will review and approve the invoice, and forward the invoice and support documentation to Incident Finance for payment.

Page 6 of 8 (Rev. 12-13)

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Billing requests will include the following information:  Cooperator Name, address, phone number and agency financial contact  Invoice or Bill number;  Resource Order number(s);  Appropriate incident number (State code or Forest Service P-code and override);  Cooperative Law Enforcement Agreement number;  Dates of the incident covered by the billing; and  Location and jurisdictional unit of the incident.

Summary cost data for the amount being billed: Use incident-generated cost reports generated by the Agency to support the billing whenever possible. Summary cost data may include, but not limited to, a list of personnel expenses including base, overtime and travel and a listing by vendor name and amount spent for supplies and services procured.

The U.S. Forest Service shall: a. Relay requests to the CCSO to provide fully equipped Sheriff’s Deputies, including vehicles, through U.S. Forest Service Dispatch or Expanded Dispatch Office to the CCSO Dispatch Office, including specific information on numbers of Sheriff’s Deputies needed, tour, location, expected length of duty, authorization for overtime expenditures, and fire severity (S-code) or fire suppression (P-code) for billing. A resource order number must be issued by the U.S. Forest Service to support each request. The resource order number will be provided to the CCSO by the Forest Dispatcher.

b. Post each Sheriff’s Deputy’s time and vehicle mileage to a Fire Time Report (Optional Form 288) to provide documentation to support payment of each itemized statement of expenditures provided by the CCSO.

c. Reimburse the CCSO for requested fire severity or fire suppression special enforcement situation services that are provided and covered under this Section, at the prevailing rates as per Section I, Paragraph B above.

3. Group Gatherings: This includes but is not limited to situations which are normally unanticipated or which typically include very short notices, large group gatherings such as rock concerts, demonstrations, and organization rendezvous. Upon authorization by a U.S. Forest Service representative listed in Section I-A for requested services of this nature, reimbursement shall be made at the rates specified in Section I-B. Sheriff’s Deputies assigned to this type of incident will normally coordinate their activities with the designated officer in charge of the incident.

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This includes but is not limited to situations which are normally unanticipated or which typically include very short notice, large group gatherings such as rock concerts, demonstrations, and organizational rendezvous.

V. BILLING FREQUENCY: See Cooperative Law Enforcement Agreement Provisions II-H and III-B for additional information.

A. The CCSO is approved for reimbursable billings on a quarterly basis.

B. The following is a breakdown of the total estimated costs associated with this Annual Operating Plan.

Category Estimated Costs Not to Exceed by % Patrol Activities $65,000.00 N/A Training $0.00 N/A Equipment TBD N/A Special Enforcement Situations TBD N/A Total $65,000.00 N/A

C. Any remaining funding in this Annual Operating Plan may be carried forward to the next calendar year and will be available to spend through the term of the Cooperative Law Enforcement Agreement, or deobligated at the request of the U.S. Forest Service. See Cooperative Law Enforcement Agreement Provision IV-D.

Burden Statement

According to the Paperwork Reduction Act of 1995, an agency may not conduct or sponsor, and a person is not required to respond to a collection of information unless it displays a valid OMB control number. The valid OMB control number for this information collection is 0596-0217. The time required to complete this information collection is estimated to average 3 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information.

The U.S. Department of Agriculture (USDA) prohibits discrimination in all its programs and activities on the basis of race, color, national origin, age, disability, and where applicable, sex, marital status, familial status, parental status, religion, sexual orientation, genetic information, political beliefs, reprisal, or because all or part of an individual’s income is derived from any public assistance. (Not all prohibited bases apply to all programs.) Persons with disabilities who require alternative means for communication of program information (Braille, large print, audiotape, etc.) should contact USDA’s TARGET Center at 202-720-2600 (voice and TDD).

To file a complaint of discrimination, write USDA, Director, Office of Civil Rights, 1400 Independence Avenue, SW, Washington, DC 20250-9410 or call toll free (866) 632-9992 (voice). TDD users can contact USDA through local relay or the Federal relay at (800) 877-8339 (TDD) or (866) 377-8642 (relay voice). USDA is an equal opportunity provider and employer.

Page 8 of 8 (Rev. 12-13)

21 3/1/2016 - USFS Coconino Kaibab Financial Plan 2/25/2016 Page 13 of 13 Meeting Date: March 1, 2016

DATE: February 12, 2016

TO: Honorable Chairman Babbott and Members of the Board

FROM: Risha VanderWey, Superintendent of Schools

SUBJECT: Approval of an Intergovernmental Agreement by and between the Arizona Supreme Court through the Administrative Office of Courts (AOC), the Coconino County Board of Supervisors through the County School Superintendent, and the Coconino County Superior Court through the Juvenile Court to provide Title funds for supplemental education programs at the Juvenile Detention Education Center in the amount of $34,223.00. Superintendent of Schools

RECOMMENDATION:

The staff of the Superintendent of Schools’ office recommends that the Board of Supervisors approve the Intergovernmental Agreement (IGA) for Title I and Title II funds for Juvenile Detention Education Services in FY 2016 and FY 2017 with the Arizona Supreme Court to fund supplemental education programs at the Juvenile Detention Center.

BACKGROUND:

The purpose of the IGA is to define responsibilities of the parties in the development of education programs and the use of funds. The AOC has applied for and received $1,322,535.73 for FY 2016 on behalf of all Arizona Counties. The portion of these funds allocated to Coconino County is $34,223.00 with a carryover of 7,497.76 from FY15. The Title I funds will be used to contract professional staff for supplement instructional and transition services. The professional staff will work directly with detention teachers, transition counselor, and JDC probation officers/staff. In addition, Title I and II funds will be used for supplemental salary and benefits for transition counselor and vocational staff. The Title I funds will also be used for professional staff development travel expenses and purchase of Capital Outlay items. (Exhibit A-2)

ALTERNATIVES:

The Superintendent of Schools’ staff has determined the services described will not take place if the IGA is not approved.

FISCAL IMPACT:

The Superintendent of Schools’ staff has determined that there is no impact on county budgets. This grant is payable to the Coconino County Regional Accommodation School District.

22 3/1/2016 - IGA between AOC and CSS 2/25/2016 Page 1 of 21 REVIEWED ELECTRONICALLY

ATTACHMENTS: A copy of IGA FY16 Budget Application Exhibit A-1 FY16 Budget Description Exhibit A-2

22 3/1/2016 - IGA between AOC and CSS 2/25/2016 Page 2 of 21 22 3/1/2016 - IGA between AOC and CSS 2/25/2016 Page 3 of 21 22 3/1/2016 - IGA between AOC and CSS 2/25/2016 Page 4 of 21 22 3/1/2016 - IGA between AOC and CSS 2/25/2016 Page 5 of 21 22 3/1/2016 - IGA between AOC and CSS 2/25/2016 Page 6 of 21 22 3/1/2016 - IGA between AOC and CSS 2/25/2016 Page 7 of 21 22 3/1/2016 - IGA between AOC and CSS 2/25/2016 Page 8 of 21 22 3/1/2016 - IGA between AOC and CSS 2/25/2016 Page 9 of 21 22 3/1/2016 - IGA between AOC and CSS 2/25/2016 Page 10 of 21 22 3/1/2016 - IGA between AOC and CSS 2/25/2016 Page 11 of 21 22 3/1/2016 - IGA between AOC and CSS 2/25/2016 Page 12 of 21 22 3/1/2016 - IGA between AOC and CSS 2/25/2016 Page 13 of 21 22 3/1/2016 - IGA between AOC and CSS 2/25/2016 Page 14 of 21 22 3/1/2016 - IGA between AOC and CSS 2/25/2016 Page 15 of 21 22 3/1/2016 - IGA between AOC and CSS 2/25/2016 Page 16 of 21 22 3/1/2016 - IGA between AOC and CSS 2/25/2016 Page 17 of 21 22 3/1/2016 - IGA between AOC and CSS 2/25/2016 Page 18 of 21 22 3/1/2016 - IGA between AOC and CSS 2/25/2016 Page 19 of 21 22 3/1/2016 - IGA between AOC and CSS 2/25/2016 Page 20 of 21 22 3/1/2016 - IGA between AOC and CSS 2/25/2016 Page 21 of 21 Meeting Date: March 1, 2016

DATE: February 10, 2016

TO: Coconino County Public Health Services District Board of Directors

FROM: Marie Peoples, Chief Health Officer

SUBJECT: FY16 Budget Amendment for FY16 of $5,000 for the Arizona Companion Spay Neuter Grant.

RECOMMENDATION: Approve FY16 Budget Amendment of $5,000 to align the total costs with the total approved expenditures of $15,000 to provide an increased level of assistance with spay and neuter services for dogs and cats owned by Coconino County residents for the period of July 1, 2015 to June 30, 2016.

BACKGROUND: For over 15 years Animal Management has provided a $30 voucher funded from dog license revenue to assist dog owners with spay and neutering costs. The grant received in September 2015 provided additional funding to encourage spaying and neutering of dogs and cats by offering vouchers to cover the full cost of spaying or neutering. A copayment of $25 will be the responsibility of the owner (unless they are unable to pay). The $25 copayment will be used to help provide additional spay/neutering services.

ALTERNATIVES: The County could elect to not accept the Budget Adjustment and only use the $8,000 originally awarded.

FISCAL IMPACT: The source of the additional funding is from the available FY16 fund balance in the amount of $7,808 for Fund 1356-31-3040-350-20-562-50. The total grant expenses will be $15,000, there is no fiscal impact to the CCPHSD general fund. It is estimated the FY16 ending fund balance will be $4,808.

Reviewed by Electronic Routing

ATTACHMENTS:

1

23 3/1/2016 - FY16 Budget Amendment: Animal Companion Grant 2/25/2016 Page 1 of 4

Budget Adjustment for FY16

2

23 3/1/2016 - FY16 Budget Amendment: Animal Companion Grant 2/25/2016 Page 2 of 4 23 3/1/2016 - FY16 Budget Amendment: Animal Companion Grant

B NPR T Z AA AB AC AJ AK AL AT 1

You Enter: 2 Official Official Official Official Unofficial

Notes 3 H T E H T E H T E 2015 PHSD FY16 4 2013 2014 2015 Jul - DEC 2016 2016 Adjusted 5 Program Number Act Cat Obj Account Description Actual Actual Budget HTE Actual Budget BA Budget 6 2016 7 1356-31-3040-350-20 483 30 4960 Donations 000 374 1,000 1,000 8 30 Total 000 374 1,000 0 1,000 9 1356-31-3040-350-20 485 36 4967 Private Grants 008,000 10,000 10,000 10,000 10 36 Total 008,000 10,000 10,000 0 10,000 11 1356-31-3040-350-20 562 50 6073 Veterinarians & Vet Ass 008,400 5,131 1,000 4,000 5,000 12 1356-31-3040-350-20 562 50 6110 Spay and Neuter Vouch 000 0 9,000 1,000 10,000 13 1356-31-3040-350-20 562 50 6111 Rabies Vaccinations 00000 0 14 50 Total 008,400 5,131 10,000 5,000 15,000 15 16 17 Rev Total Revenue 008,000 10,374 11,000 0 11,000 18 Exp Total Expenditures 008,400 5,131 10,000 5,000 15,000 19 Difference 0 0 -400 5,243 1,000 -5,000 -4,000 20 Add: Beg Fund Bal: 7,808 7,808 21 Subtotal: 8,808 8,808 22 TI Add: Transfers In 00000 0 23 TO Less: Transfers Out 00000 -4,000 24 Ending Balance 8,808 4,808 25 26 10000 27 2015 PDSA: Base Exp. 28 2015 Unofficial Estimate vs. Budget (AG vs. A Estimate larger than H T E budget, you will need to do a BA 29 2015 H T E Estimate vs. Budget Exp. (AH vs. A H T E Estimate less than or equal to budget, BA not required 30 2015 H T E vs. PHSD Exp. Before BA (AH vs. AGBudgets do not match. BA may be required. 31 Does Base budget apply? 32 2016 Budget vs. Base Exp. (AK vs AJ) Expendidtures are over Base Budg`` 33 Ignore message above if Base Budget does not apply. 34 35 Base % increase, if not in H T E. N/A (?) 36 37 Budget Categories Summary FY15 UnoFY15 H T E 38 Beginning Fund Balance (BFB) 5671 39 Revenues 2/25/2016 Page 3 of 4

https://coconino365-my.sharepoint.com/personal/rphillips_coconino_az_gov/Documents/Migrated_HDrive/FY13-15/County Fair/Contracts Grants and RFP's/Animal Services/AM Companion Grant/FY16 BA/1356 350 BA Excell for FY16 1/28/2016 Budget Spreadsheet, 1/28/2016 8:04 AM 8:04 AM 23 3/1/2016 - FY16 Budget Amendment: Animal Companion Grant

B NPR T Z AA AB AC AJ AK AL AT

Notes 3 H T E H T E H T E 2015 PHSD FY16 4 2013 2014 2015 Jul - DEC 2016 2016 Adjusted 5 Program Number Act Cat Obj Account Description Actual Actual Budget HTE Actual Budget BA Budget 40 Revenues 10,374 18 41 Transfers In 00 42 Total Revenues and Transfers In 10,374 18 43 BFB and Revenues 16,045 18 44 Expenditures 45 Salary 00 46 ERE/Benefits 00 47 Operations 8,831 27 48 Travel 00 49 Capital 00 50 Transfers Out 00 51 Total Expenditures and Transfers Out 8,831 27 52 Ending Fund Balance (EFB) 7,214 -9

2/25/2016 Page 4 of 4

https://coconino365-my.sharepoint.com/personal/rphillips_coconino_az_gov/Documents/Migrated_HDrive/FY13-15/County Fair/Contracts Grants and RFP's/Animal Services/AM Companion Grant/FY16 BA/1356 350 BA Excell for FY16 1/28/2016 Budget Spreadsheet, 1/28/2016 8:04 AM 8:04 AM Meeting Date: March 1, 2016

DATE: January 27, 2016

TO: Honorable Chair and Members of the PHSD Board of Directors

FROM: Dr. Marie Peoples, Chief Health Officer

SUBJECT: FY16 Emergency Preparedness Program IGA ADHS12-007885, Amendment 9 and Budget Amendment in the amount of $14,797.00

RECOMMENDATION: Staff recommends the Board of Directors approve IGA ADHS12-007885, Amendment 9 between the Arizona Department of Health Services and CCPHSD for the period July 1, 2015 to June 30, 2016, and a corresponding expenditure budget amendment of $14,798.00 to align the total approved costs with the contract to increase the response capabilities of CCPHSD in the event of infectious disease and/or containing airborne contaminants in the clinic through the purchase and installation of portable negative air pressure room equipment.

BACKGROUND: The Public Health Emergency Preparedness Program (PHEP) coordinates emergency response planning and preparedness efforts for the Coconino County Public Health Services District (CCPHSD). CCPHSD created the PHEP unit in 2002, and the program supports and enhances the capacity of the state, local public health, Tribes, and the healthcare system to prepare for, respond to, and recover from emergencies which pose a substantial risk to the health of Coconino County residents. This is done through routine response planning, surveillance, early detection of communicable diseases, laboratory support, emergency communications, training / education and exercising plans.

ALTERNATIVES: Without this funding opportunity from ADHS, CCPHSD would have to seek alternative funding options for this program.

FISCAL IMPACT: The source of this additional funding is from the Emergency Preparedness Program IGA ADHS12-007885, Amendment 9, Grant. The cost center is 1334-31-3010-000-20-56-2 for this cost-reimbursement project. There is no PHSD or Coconino County General Fund fiscal impact to the County.

REVIEWED BY ELECTRONIC ROUTING

ATTACHMENTS: Intergovernmental Agreement Amendment 9 FY 16 Budget Amendment

24 3/1/2016 - FY16 Emergency Preparedness Program IGA ADHS12-007885, Amendment 9 and Budget Amendment in the... 2/25/2016 Page 1 of 9 ARIZONA DEPARTMENT OF HEALTH SERVICES INTERGOVERNMENTAL AGREEMENT (IGA) 1740 W. Adams, Room 303 AMENDMENT Phoenix, Arizona 85007 (602) 542-1040 (602) 542-1741 Fax ADHS12-007885 9 Procurement Officer Contract No. Amendment No. Russell Coplen

Emergency Preparedness Program

Effective January 1, 2016, it is mutually agreed that the Intergovernmental Agreement referenced is amended as follows:

1. Pursuant to the Terms and Condition, Section 6, Contract Changes, 6.1, the Agreement Scope of Work is revised to include additional work as described in the Attachment A of this Amendment Nine (9).

2. The Agreement Price Sheet is revised and replaced with the Price sheet of this Amendment Nine (9).

All other provisions of this agreement remain unchanged.

CONTRACTOR SIGNATURE

Coconino County Public Health Services District Contractor Name Contractor Authorized Signature

2625 N King St Address Printed Name

Flagstaff AZ 85004 City State Zip Title CONTRACTOR ATTORNEY SIGNATURE This Intergovernmental Agreement Amendment shall be effective the date Pursuant to A.R.S. § 11-952, the undersigned public agency attorney indicated. The Public Agency is hereby cautioned not to commence any has determined that this Intergovernmental Agreement is in proper billable work or provide any material, service or construction under this form and is within the powers and authority granted under the laws of IGA until the IGA has been executed by an authorized ADHS signatory. the State of Arizona. State of Arizona

Signed this ______day of ______20______Signature Date

Printed Name Procurement Officer Attorney General Contract No. P00120143000078, which is an Reserved for use by the Secretary of State Agreement between public agencies, has been reviewed pursuant to A.R.S. § 11-952 by the undersigned Assistant Attorney General, who has determined that it is in proper form and is within the powers and authority granted under the laws of the State of Arizona.

Signature Date Assistant Attorney General

Printed Name:

Page 1 of 4 24 3/1/2016 - FY16 Emergency Preparedness Program IGA ADHS12-007885, Amendment 9 and Budget Amendment in the... 2/25/2016 Page 2 of 9 ARIZONA DEPARTMENT OF HEALTH SERVICES INTERGOVERNMENTAL AGREEMENT (IGA) 1740 W. Adams, Room 303 AMENDMENT Phoenix, Arizona 85007 (602) 542-1040 (602) 542-1741 Fax ADHS12-007885 9 Procurement Officer Contract No. Amendment No. Russell Coplen

PHEP PRICE SHEET

July 1, 2015 – June 30, 2016

Fixed Price

Description UOM Amount

CDC Deliverables for Public Health Emergency Preparedness EA $238,751.00 - PHEP

EVD PRICE SHEET

April 1, 2015 – August 30, 2016

Fixed Price

Description UOM Amount

Ebola and Infectious Disease Preparedness and Response EA $48,088.00

Portable Negative Air Pressure Equipment, to include: Unit Cost $3,776.00 Block Out Kit $263.00 EA $14,797.58 Shipping and Taxes $807.80 Room Modifications $9,950.78 Total $62,885.58

Page 2 of 4

24 3/1/2016 - FY16 Emergency Preparedness Program IGA ADHS12-007885, Amendment 9 and Budget Amendment in the... 2/25/2016 Page 3 of 9 ARIZONA DEPARTMENT OF HEALTH SERVICES INTERGOVERNMENTAL AGREEMENT (IGA) 1740 W. Adams, Room 303 AMENDMENT Phoenix, Arizona 85007 (602) 542-1040 (602) 542-1741 Fax ADHS12-007885 9 Procurement Officer Contract No. Amendment No. Russell Coplen

ATTACHMENT A

Purchase of Portable Negative Air Pressure Equipment

1. PURPOSE

To increase the response capabilities of the Coconino County Public Health Services District in the event of infectious disease and/or containing airborne contaminants in the clinic.

2. INTRODUCTION

2.1. Public Health Emergency Preparedness Capability 13: Public Health Surveillance and Epidemiological Investigations requires local public health to have the ability to create, maintain, support, and strengthen routine surveillance and detection systems and epidemiological investigation processes.

2.2. A negative air pressure room provides a ventilation system that generates negative pressure to allow air to flow into the isolation room, but not escape from the room, as air will naturally flow from areas with higher pressure to areas with lower pressure, thereby preventing contaminated air from escaping the room. This room is generally utilized in emergency rooms as a means of containing patients that have symptoms that correlate to airborne diseases such as infectious tuberculosis (TB), influenza, adenovirus, Pertussis, Mycoplasma pneumonia, or meningitis. Upon a diagnosis, the patient is transferred to an inpatient negative air pressure room for the duration of inpatient treatment.

2.3. Negative air pressure rooms reduce the spread of infectious droplets nuclei and other airborne pathogens. TB is the most common airborne disease, but negative air pressure rooms reduce the spread of all airborne diseases such as SARS, Ebola, MERS, etc. This would also increase the Public Health Emergency Preparedness Capability 14 (Responder Safety and Health) by giving Coconino County Public Health Services District (CCPHSD) the ability to protect public health staff responding to an incident and Capability 10 (Medical Surge) by expanding the ability of CCPHSD to provide adequate medical evaluation during events that exceed the limits of the normal medical infrastructure of the northern region.

2.4. CCPHSD relies on many community partners, however, by statute this is the Health District’s responsibility. However, when it was discovered that the Health District did not have an operable negative air pressure room, or feasible options to convert the currently designated infectious disease room into a negative air pressure room various clinics were contacted, including North Country HealthCare Clinic, Concentra Urgent Care Clinic, Troyer Urgent Care. None of the aforementioned health care providers had Negative Pressure Rooms and all refer patients directly to Flagstaff Medical Center (FMC) who present with the previously mentioned symptoms as well. CCPHSD clinical services continue to rely on FMC, just as the local medical clinics do.

2.5. The addition of the Negative Pressure room and equipment will increase Public Health Emergency Preparedness Capability 10; by supporting healthcare partners with the expansion of Coconino Counties healthcare system. CCPHSD will increase the jurisdictions ability to support healthcare facilities in a Medical Surge event by providing services to clients and not referring all patients directly to FMC. This will also allow the jurisdiction to assess resource requirements while facilitating patient treatment / assessments throughout an incident in a coordinated effort with partners and IMS structures.

Page 3 of 4 24 3/1/2016 - FY16 Emergency Preparedness Program IGA ADHS12-007885, Amendment 9 and Budget Amendment in the... 2/25/2016 Page 4 of 9 ARIZONA DEPARTMENT OF HEALTH SERVICES INTERGOVERNMENTAL AGREEMENT (IGA) 1740 W. Adams, Room 303 AMENDMENT Phoenix, Arizona 85007 (602) 542-1040 (602) 542-1741 Fax ADHS12-007885 9 Procurement Officer Contract No. Amendment No. Russell Coplen

3. DELIVERABLES

3.1. CCPHSD will update medical surge plans to include CCPHSD Negative Pressure capability and communicate with jurisdictional partners the additional capacity;

3.2. CCPHSD will provide training to CCPHSD clinic staff, incident management team staff, and local EMS on proper use of the Negative Pressure; and

3.3. CCPHSD will provide a demonstration and walk thru of the Negative Pressure room to Northern Region Healthcare Coalition members.

4. TIMELINE FOR COMPLETION

4.1. Purchase of equipment: February 2016

4.2. Receipt of equipment: March 2016

4.3. Room modifications March 2016

4.4. Installation of Portable Negative Pressure Unit April 2016

4.5. Room completion and operational April 2016

Page 4 of 4 24 3/1/2016 - FY16 Emergency Preparedness Program IGA ADHS12-007885, Amendment 9 and Budget Amendment in the... 2/25/2016 Page 5 of 9 24 3/1/2016 - FY16 Emergency Preparedness Program IGA ADHS12-007885, Amendment 9 and Budget Amendment in the...

BNPRT AJAMAOAPAQARASAT 1

You Enter: Enter + or -. No Enter + or -. 2 Unofficial Official zeroes No zeroes

Notes 3 PHSD 2016 BA Adjusted Budget BA Adjusted Budget Notes FY15 FY16 4 2016 H T E FY16 FY16 5 Program Number Act Cat Obj Account Description Budget Budget 6 7 1334-31-3010-000-20 431 33 4221 Current Year Federal G 238,000 238,000 48,797 286,797 14,798 301,595 8 1334-31-3010-000-20 431 33 4222 Prior Year Federal Grant 0 00 9 33 Total 238,000 238,000 286,797 301,595 10 1334-31-3010-000-20 541 50 6275 Gas & Oil #N/A #N/A #N/A 11 50 Total 0 #N/A #N/A #N/A 12 1334-31-3010-000-20 562 40 5011 Regular Wages 114,136 114,136 114,136 114,136 13 1334-31-3010-000-20 562 40 5012 Temporary Wages 0 00 14 1334-31-3010-000-20 562 40 5013 Personal Day Purchase 0 00 15 40 Total 114,136 114,136 114,136 114,136 16 1334-31-3010-000-20 562 45 5040 Employer Medicare 1,655 1,655 1,655 1,655 17 1334-31-3010-000-20 562 45 5041 Employer SS 7,076 7,076 7,076 7,076 18 1334-31-3010-000-20 562 45 5062 Dental Insurance 811 811 811 811 19 1334-31-3010-000-20 562 45 5066 Health Insurance 19,134 19,134 19,134 19,134 20 1334-31-3010-000-20 562 45 5068 Grp Term Life & ADD 189 189 189 189 21 1334-31-3010-000-20 562 45 5071 AZ State Retirement 14,564 14,564 14,564 14,564 22 1334-31-3010-000-20 562 45 5090 Worker's Comp 457 457 457 457 23 1334-31-3010-000-20 562 45 5095 Unemployment Insuran 571 571 571 571 24 45 Total 44,457 44,457 44,457 44,457 25 1334-31-3010-000-20 562 50 6001 Postage 0 00 26 1334-31-3010-000-20 562 50 6008 Personal Liability Insura 1,938 1,938 1,938 1,938 27 1334-31-3010-000-20 562 50 6020 Memberships 1,500 1,500 1,500 1,500 28 1334-31-3010-000-20 562 50 6021 Subscriptions 00 29 1334-31-3010-000-20 562 50 6022 Book Purchases 00 30 1334-31-3010-000-20 562 50 6023 Tuition - Schools & Tra 2,000 2,000 2,000 2,000 31 1334-31-3010-000-20 562 50 6024 Temporary Services 0 00 32 1334-31-3010-000-20 562 50 6058 Other Professional Services 0 00 33 1334-31-3010-000-20 562 50 6081 Buildings and Grounds Rental 0 00 34 1334-31-3010-000-20 562 50 6082 Software 0 00 35 1334-31-3010-000-20 562 50 6085 Ribbons, Trophies, Prizes, Etc. 0 00 2/25/201636 1334-31-3010-000-20 Page 6 of 9 562 50 6088 Storage Space Rental 5,000 5,000 5,000 5,000

S:\Department-Wide Folders\Financial Information\Budgets\FY16\Budget Spreadsheets\03-Approved\1334 3010 000 Budget BA2 FY16 Public Health Emergency Preparedness 1/27/2016 Budget Spreadsheet, 1/27/2016 9:17 AM 9:17 AM Page 1 of 4 24 3/1/2016 - FY16 Emergency Preparedness Program IGA ADHS12-007885, Amendment 9 and Budget Amendment in the...

BNPRT AJAMAOAPAQARASAT

Notes 3 PHSD 2016 BA Adjusted Budget BA Adjusted Budget Notes FY15 FY16 4 2016 H T E FY16 FY16 5 Program Number Act Cat Obj Account Description Budget Budget 37 1334-31-3010-000-20 562 50 6171 Long Distance Service 0 00 38 1334-31-3010-000-20 562 50 6174 On-Line Service Charges 0 00 39 1334-31-3010-000-20 562 50 6175 Telephone Services 1,000 1,000 1,000 1,000 40 1334-31-3010-000-20 562 50 6176 Telephone Equipment 500 500 500 500 41 1334-31-3010-000-20 562 50 6177 Mobile Phone 3,500 3,500 3,500 3,500 42 1334-31-3010-000-20 562 50 6178 Other Comm Equip 0 00 43 1334-31-3010-000-20 562 50 6190 Publishing & Advertisin 1,500 1,500 1,500 1,500 44 1334-31-3010-000-20 562 50 6191 Printing & Binding 1,500 1,500 1,500 1,500 45 1334-31-3010-000-20 562 50 6212 Program Supplies 3,000 3,000 38,815 41,815 41,815 46 1334-31-3010-000-20 562 50 6220 Food & Beverages 1,600 1,600 1,600 1,600 47 1334-31-3010-000-20 562 50 6251 Medical & Clinical Supp 1,000 1,000 1,000 14,798 15,798 48 1334-31-3010-000-20 562 50 6260 Data Processing Suppl 3,000 3,000 3,000 3,000 49 1334-31-3010-000-20 562 50 6261 Duplicating 0 00 50 1334-31-3010-000-20 562 50 6262 Office Supplies 3,000 3,000 3,000 3,000 51 1334-31-3010-000-20 562 50 6263 Furniture Under $5000 0 00 52 1334-31-3010-000-20 562 50 6267 Other Supplies 8,500 8,500 8,500 8,500 53 1334-31-3010-000-20 562 50 6268 Educational Supplies 0 00 54 1334-31-3010-000-20 562 50 6270 Veterinary & Kennel Supplies 0 00 55 1334-31-3010-000-20 562 50 6271 Safety Supplies 2,000 2,000 2,000 2,000 56 1334-31-3010-000-20 562 50 6275 Gas & Oil 0 00 57 1334-31-3010-000-20 562 50 6306 Vehicle Admin Fee 0 00 58 1334-31-3010-000-20 562 50 6307 Vehicle Replacement Fund 0 00 59 1334-31-3010-000-20 562 50 6310 Repair and Maint Serivces 0 00 60 1334-31-3010-000-20 562 50 6354 Pass thru to Other Agencies 0 00 61 1334-31-3010-000-20 562 50 6965 Rental of Buildings/Grounds 0 00 62 1334-31-3010-000-20 562 50 6966 Room Rental Fees 0 00 63 1334-31-3010-000-20 562 50 6980 Job Related 0 00 64 1334-31-3010-000-20 562 50 6998 Indirect Costs Paid 15,857 15,857 15,857 15,857 65 50 Total 56,395 56,395 95,210 110,008 66 1334-31-3010-000-20 562 70 7001 Mileage 2,000 2,000 2,000 2,000 67 1334-31-3010-000-20 562 70 7002 Per Diem - Lodging 6,000 6,000 6,000 6,000 68 1334-31-3010-000-20 562 70 7003 Transportation 4,000 4,000 4,000 4,000 69 1334-31-3010-000-20 562 70 7004 Motor Pool Charges 4,750 4,750 4,750 4,750 70 1334-31-3010-000-20 562 70 7005 Other Travel Charges 1,312 1,312 9,982 11,294 11,294 71 1334-31-3010-000-20 562 70 7006 Vehicle Rental 450 450 450 450 2/25/201672 1334-31-3010-000-20 Page 7 of 9 562 70 7010 Per Diem - Meals 2,000 2,000 2,000 2,000

S:\Department-Wide Folders\Financial Information\Budgets\FY16\Budget Spreadsheets\03-Approved\1334 3010 000 Budget BA2 FY16 Public Health Emergency Preparedness 1/27/2016 Budget Spreadsheet, 1/27/2016 9:17 AM 9:17 AM Page 2 of 4 24 3/1/2016 - FY16 Emergency Preparedness Program IGA ADHS12-007885, Amendment 9 and Budget Amendment in the...

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Notes 3 PHSD 2016 BA Adjusted Budget BA Adjusted Budget Notes FY15 FY16 4 2016 H T E FY16 FY16 5 Program Number Act Cat Obj Account Description Budget Budget 73 1334-31-3010-000-20 562 70 7011 Registration Fees 2,500 2,500 2,500 2,500 74 70 Total 23,012 23,012 32,994 32,994 75 1334-31-3010-000-20 562 75 7001 Mileage 0 00 76 1334-31-3010-000-20 562 75 7002 Per Diem - Lodging 0 00 77 1334-31-3010-000-20 562 75 7003 Transportation 0 00 78 1334-31-3010-000-20 562 75 7005 Other Travel Charges 0 00 79 1334-31-3010-000-20 562 75 7006 Vehicle Rental 0 00 80 1334-31-3010-000-20 562 75 7010 Per Diem - Meals 0 00 81 75 Total 0 0 00 82 1334-31-3010-000-20 562 76 0 Travel Advance/Other 0 00 83 76 Total 0 0 00 84 1334-31-3010-000-20 562 80 8062 Other Furn & Equip 0 00 85 80 Total 0 0 00 86 87 88 Rev Total Revenue 238,000 238,000 48,797 286,797 14,798 301,595 89 Exp Total Expenditures 238,000 238,000 48,797 286,797 14,798 301,595 90 Difference 000000 91 Add: Beg Fund Bal: 0 92 Subtotal: 0 00 0 93 TI Add: Transfers In 0 0 94 TO Less: Transfers Out 0 0 00 0 95 Ending Balance 0 0 00 0 96 97 $79,407 98 2015 PDSA: Base Exp. BA Fund Balance Used BA Fund Balance Used 99 2015 Unofficial Estimate vs. Budget (AG vs. AB) 100 2015 H T E Estimate vs. Budget Exp. (AH vs. AB) Below for PHSD Finance internaBelow for PHSD Finance internal use, only 101 2015 H T E vs. PHSD Exp. Before BA (AH vs. AG) 3 BA Line Item Cou 2 BA Line Item Count 102 Does Base budget apply? 97594 BA Total (+ and - 29595 BA Total (+ and -) 103 2016 Budget vs. Base Exp. (AK vs AJ) 104 105 106 Base % increase, if not in H T E. 2/25/2016107 Page 8 of 9

S:\Department-Wide Folders\Financial Information\Budgets\FY16\Budget Spreadsheets\03-Approved\1334 3010 000 Budget BA2 FY16 Public Health Emergency Preparedness 1/27/2016 Budget Spreadsheet, 1/27/2016 9:17 AM 9:17 AM Page 3 of 4 24 3/1/2016 - FY16 Emergency Preparedness Program IGA ADHS12-007885, Amendment 9 and Budget Amendment in the...

BNPRT AJAMAOAPAQARASAT

Notes 3 PHSD 2016 BA Adjusted Budget BA Adjusted Budget Notes FY15 FY16 4 2016 H T E FY16 FY16 5 Program Number Act Cat Obj Account Description Budget Budget 108 Budget Categories Summary 109 Beginning Fund Balance (BFB) 110 Revenues 111 Revenues 112 Transfers In 113 Total Revenues and Transfers In 114 BFB and Revenues 115 Expenditures 116 Salary 117 ERE/Benefits 118 Operations 119 Travel 120 Capital 121 Transfers Out 122 Total Expenditures and Transfers Out 123 Ending Fund Balance (EFB)

2/25/2016 Page 9 of 9

S:\Department-Wide Folders\Financial Information\Budgets\FY16\Budget Spreadsheets\03-Approved\1334 3010 000 Budget BA2 FY16 Public Health Emergency Preparedness 1/27/2016 Budget Spreadsheet, 1/27/2016 9:17 AM 9:17 AM Page 4 of 4

Meeting Date: 3/1/2016

DATE: February 11, 2016

TO: Honorable Chairman and Members of the Board

FROM: Marie Peoples, Chief Health Officer

SUBJECT: Independent Contractor Agreement with North Country HealthCare

RECOMMENDATION: Staff recommends approval of the Independent Contractor Agreement (ICA) between the Coconino County Public Health Services District (CCPHSD) and North Country HealthCare (NCHC) from March 1, 2016 to June 30, 2018, for an estimated amount of $23,800 for four months (prorated to $71,400 per year) in order to provide emergent dental services for uninsured and AHCCCS enrolled adult Coconino County residents whose household income is between 0%-200% of the Federal Poverty Level.

BACKGROUND: On September 30, 2015, the CCPHSD Dental Clinic permanently closed its doors. The closure of the CCPHSD Dental Clinic removed an opportunity for the aforementioned population of the county to receive emergency dental services.

In order to provide emergency dental care to the targeted populations as previously mentioned, CCPHSD approached multiple dental clinics throughout the county. NCHC agreed to provide emergent services to patients that CCPHSD has provided an emergent dental voucher to. NCHC is a federal qualified health center with a sliding fee schedule. In addition, NCHC can serve as a “dental home” for CCPHSD referrals.

The CCPHSD Dental Hygienist will provide dental screenings four hours per week, to county residents who present to the clinic and meet the income qualifications with a request for emergent dental service. If upon completion of the screening, the CCPHSD Dental Hygienist finds the patient to have an emergent dental condition then he/she will be issued an Emergent Care Dental Voucher and referred to NCHC for treatment. In order to provide this service, CCPHSD requires an ICA with NCHC.

ALTERNATIVES: The County could choose not to sign the ICA; however, CCPHSD will be unable to assist Flagstaff area Coconino County residents in receiving care for emergent dental needs.

FISCAL IMPACT: Financial cost associated with this ICA is set at a maximum of $71,400.00 annually. Each voucher presented for emergent care is set at a maximum of $350.00, with a limit of 17 vouchers monthly.

25 3/1/2016 - ICA with North Country HeathCare for Dental Voucher Program 2/25/2016 Page 1 of 14 REVIEWED BY ELECTRONIC ROUTING:

ATTACHMENTS: • Independent Contractor Agreement: March 1, 2016 to June 30, 2018 • Certificate of Liability Insurance

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INDEPENDENT CONTRACTOR AGREEMENT

This Independent Contractor Agreement (hereinafter the "Agreement") is made this day of , 2016, by and between:

BETWEEN NORTH COUNTRY HEALTHCARE, 2920 N 4th Street, Flagstaff, Arizona, 86004 (hereinafter the "Independent Contractor"),

and

COCONINO COUNTY, a political subdivision of the State of Arizona, of 219 East Cherry Avenue, Flagstaff, Arizona 86001, (hereinafter the "County");

WHEREAS:

A. The County plans to administer a program called Coconino County Public Health Services District Dental Vouchers for the purposes of identifying and treating persons with dental conditions,

B. The County is interested in establishing a dental voucher program to provide dental services to uninsured and AHCCCS adults in the Flagstaff, Arizona and surrounding communities, and

C. The Independent Contractor operates dental care centers in Flagstaff and Ash Fork and is qualified to provide the requested dental services.

THEREFORE, in consideration of their mutual promises set out herein, the Independent Contractor and the County agree as follows:

I. Scope of Work

Independent Contractor Responsibilities:

1. Provide qualified licensed dentists and staff to provide services as outlined in this agreement. 2. Accommodate up to seventeen patients per month who present with an original CCPHSD voucher. 3. For a maximum fee of $350.00, provide services for each patient as determined by the examining dentist. 4. Services are a means of providing emergency treatment to relieve pain, bleeding, and/or infection. The dental procedures listed on the attached document are the only procedures that are considered covered services for the treatment of individuals with valid emergent care vouchers.

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5. Services that exceed the $350 voucher amount will be applied to the sliding fee scale if eligible and are the responsibility of the patient. 6. For patients that have AHCCCS coverage, Independent Contractor will verify AHCCCS enrollment on the day of service and will provide proof of enrollment at time of invoice. 7. For AHCCCS enrolled patients, Independent Contractor will only bill for non- AHCCCS eligible services. 8. Independent Contractor will accept the voucher from County for emergent dental services up to $350. Patient will be responsible to apply for sliding fee schedule through NCHC. NCHC will determine eligibility for sliding fee schedule as per NCHC policy. 9. Limited exam to occur within 2 business days from patient contact. 10. Document and contact CCPHSD Oral Health Program Manager should a vouchered patient with an appointment not follow through with scheduled treatment. County will be tracking all issued vouchers. 11. Provide list of broken appointments to County monthly, no later than 15 days after the month’s end. 12. Provide monthly invoice to County for all patients who are issued a voucher and who received services during the month no later than 15 days after the month’s end. 13. Defer to County to determine eligibility status and method of referral of patients. 14. Independent Contractor will track potentially eligible patients who did not receive voucher, and will report to County on a monthly basis.

County Responsibilities: 1. Define eligibility criteria for residents eligible to receive emergent care vouchers. 2. Offer screening times and issue vouchers twice per week. 3. Develop all forms associated with voucher program, to include: policy, procedure, application, income verification form, voucher, invoice, and promotional materials. 4. Screen applicants and issue vouchers for approved county residents for redemption at NCHC. 5. Issue not more than 17 vouchers per month to allow residents to obtain services at NCHC. 6. Vouchers will expire 30 days from date of issue. 7. Issue no more than one voucher per person per year, even if voucher expires unused. 8. Update reimbursement rates annually, utilizing FAIR Health Consumer database. 9. Process invoices for payment no more than 15 days after receipt of invoice.

2

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10. County will track potentially eligible patients who present outside of posted voucher screening hours.

II. Compensation

The County agrees to reimburse the Independent Contractor a maximum amount of $350 per voucher, up to seventeen (17) vouchers per month. Liabilities for services that exceed the $350 limit are the responsibility of the patient.

III. Term of Agreement

The term of this Agreement shall be from the date of approval by the Board of Directors to June 30, 2016.

IV. Termination of Agreement

Either party may terminate this Agreement, with or without cause, by giving thirty (30) days written notice to the other party. In that event, the termination date shall be the thirtieth (30th) day after furnishing proper notice to the other party. The Independent Contractor shall be paid for any work completed up to, and including, the termination date, as defined herein.

V. Insurance

The Independent Contractor will provide and maintain and cause its sub-contractors to provide and maintain appropriate insurance acceptable to the County.

A. In no event will the total coverage be less than the minimum insurance coverage specified below:

i. Commercial General Liability occurrence version in an amount not less than One Million Dollars ($1,000,000) per occurrence/Two Million Dollars ($2,000,000) aggregate. The policy shall include coverage for bodily injury, property damage, personal injury, and products and completed operations and shall include the following;

General Aggregate $2,000,000 Products/Completed Operations Aggregate $2,000,000 Personal and Advertising Injury $1,000,000 Fire Legal Liability $50,000 Each Occurrence $1,000,000

ii. A Certificate of Insurance for workers’ compensation coverage or Sole Proprietor Waiver, if the Independent Contractor has no employees. If a Certificate of Insurance is provided, the insurer must agree to waive all rights

3

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of subrogation against the County, its officers, agents, employees and volunteers for losses arising from work performed by the Independent Contractor for the County.

iii. Professional Liability (covering all applicable practitioners) in an amount not less than One Million Dollars ($1,000,000) per occurrence/One Million Dollars ($1,000,000) aggregate with a retroactive liability date (if applicable to claims made coverage) the same as the effective date of the contract or earlier. The policy shall contain an Extended Claim Reporting Provision of not less than two years following termination of the policy.

B. If a policy does expire during the life of the Contract, a renewal certificate must be sent to the County fifteen (15) days prior to the expiration date.

C. Upon the execution of this Agreement by the Independent Contractor, the Independent Contractor will furnish the County with copies of the Certificates of Insurance drawn in conformity with the above insurance requirements. The County reserves the right to request and receive certified copies of any or all of the above policies and/or endorsements. Failure on the part of the Independent Contractor to procure and maintain the required liability insurance and provide proof thereof to the County within ten (10) days following the commencement of a new policy, will constitute a material breach of the Agreement upon which the County may immediately terminate the Agreement.

D. The Independent Contractor will comply with statutory requirements for both workers’ compensation and unemployment insurance coverage during the term of this Agreement. A Certificate of Insurance for workers’ compensation coverage, or Sole Proprietor Waiver, will be provided within ten (10) days of signing this Agreement. The insurer must agree to waive all rights of subrogation against the County, its officers, agents, employees and volunteers for losses arising from work performed by the Independent Contractor for the County.

VI. Indemnification

The Independent Contractor will at all times, to the fullest extent permitted by law, indemnify, keep indemnified, defend and save harmless the County and/or any of its agents, officials and employees from any and all claims, demands, suits, actions, proceedings, losses, costs and/or damages of every kind and description, including any attorney’s fees and/or litigation expenses, which may be brought or made against or incurred by the County on account of loss of or damage to any property or for injuries to or death of any person, caused by, arising out of, or contributed to, in whole or in part, by reason of any alleged act, omission, professional error, fault, mistake, or negligence of the Independent Contractor, its employees, agents, representatives, or subcontractors, their employees, agents, or representatives in connection with or incidental to the performance of this Agreement or arising out of Workers’ Compensation claims, Unemployment Compensation claims, or Unemployment Disability Compensation claims

25 3/1/2016 - ICA with North Country HeathCare for Dental Voucher Program 2/25/2016 Page 6 of 14

of employees of the Independent Contractor and/or its subcontractors or claims under similar such laws or obligations. The Independent Contractor’s obligations under this paragraph do not extend to any liability caused by the sole negligence of the County or its employees.

VII. Independent Contractor’s Status

The Independent Contractor will operate as an independent contractor and not as an officer, agent, servant, or employee of the County.

A. The Independent Contractor will be solely responsible for the acts and omissions of its officers, agents, servants, and employees. As an independent contractor, the Independent Contractor is responsible for the payment of all applicable income and employment taxes and for providing all workers’ compensation insurance required by law.

B. The Independent Contractor will operate as an independent entity and none of the employees of the independent contractor are to be considered employees of Coconino County. Independent Contractor’s employees are not eligible for Coconino County group health insurance or other benefits.

C. The Independent Contractor will be solely responsible for offering health insurance to its employees as required by the Affordable Care Act, and for any penalties charged to it by the Internal Revenue Service for noncompliance with the Affordable Care Act.

D. With regard to services performed and/or records or information kept by Independent Contractor for patients receiving vouchers, Independent Contractor will be solely responsible for observing all requirements and assuring all due and necessary compliance with applicable provisions of the Health Insurance Portability and Accountability Act of 1996 (also known as HIPAA) by its officers, employees, agents, and volunteers.

E. In performance of services within this contract, the Independent Contractor shall determine its necessary hours of work. Independent Contractor shall provide whatever tools; equipment, vehicles, and supplies Independent Contractor may determine to be necessary in performance of services hereunder. Independent Contractor may establish offices in such locations within or outside Arizona, as Independent Contractor may determine to be necessary for the performance of services hereunder, and shall be responsible for all expenses of operation of said office, including expenses incurred in hiring employees and assistants to Independent Contractor.

F. The Independent Contractor has no authority to enter into contracts or agreements on behalf of the County. This Agreement does not create a partnership between the parties.

VIII. Force Majeure

Independent Contractor will not be liable for any unforeseen acts or events that prevent it from performing its obligations under this Agreement, if beyond the control of the party

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despite exercise of due diligence, including, but not limited to, delays caused by fire, flood, earthquake, landslide, washouts, storm damage, acts of war or terrorism, unavailability of materials or supplies, epidemics, labor strikes, civil disturbances, insurrections, riots, explosions, and acts of God.

IX. Immigration and Scrutinized Business

Pursuant to A.R.S. § 41-4401, Coconino County, as a political subdivision of the State of Arizona, is required to include in all contracts the following requirements:

A. The Independent Contractor and each of its subcontractors warrant their compliance with all federal immigration laws and regulations that relate to their employees and their compliance with A.R.S. § 23-314(A).

B. A breach of warranty under paragraph (A) above shall be deemed a material breach of the contract and is subject to penalties up to and including termination of the contract.

C. The County retains the legal right to inspect the papers of the Independent Contractor or an of its subcontractors who work on the contract to ensure that Independent Contractor or its subcontractor(s) is complying with the warranty provided under paragraph (A) above.

D. False certifications may result in the termination of this contract.

X. Non-Appropriation of Funds

Notwithstanding any other provisions in this Contract, this Contract may be terminated if the County’s governing body does not appropriate sufficient monies to fund its obligations herein or if grant funds are terminated or reduced for the purpose of maintaining this Contract. Upon such termination, the County shall be released from any obligation to make future payments and shall not be liable for cancellation or termination charges.

XI. Amendment and Entirety of Contract

This document constitutes the entire agreement between the parties with respect to the subject matter hereto and supersedes all previous proposals, both oral and written, negotiations, representation, commitments, writings, agreements and other communications between the parties. It may not be changed or modified except by an instrument in writing signed by a duly authorized representative of each party.

XII. Records

The Independent Contractor will:

A. Submit all reports and invoices specified in this Agreement.

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B. Retain and contractually require each subcontractor to retain all data and other records relating to the acquisition and performance of this Agreement (hereinafter the “Records”) for a period of (5) years after the termination or completion of this Agreement. If any litigation, claim, dispute or audit is initiated before the expiration of the five (5) year period, the Records will be retained until all litigation, claims, disputes or audits have been finally resolved. All Records will be subject to inspection and audit by the County at reasonable times. Upon request, the Independent Contractor will produce a legible copy of any or all Records.

XIII. Approval by the County

Before this Agreement can become effective and binding upon the County, it must be approved by the County Board of Supervisors. In the event that the Board of Supervisors fails or refuses to approve this Agreement, it will be null and void and of no effect whatsoever.

XIV. Waiver

The failure of either party at any time to require performance by the other party of any provisions hereof will in no way affect the party’s subsequent rights and obligations under that provision. Waiver by either party of the breach of any provision hereof will not be taken or held to be a waiver of any succeeding breach of such provision or as waiver of such provision itself.

XV. Non-assignment

This Agreement is non-assignable. Any attempt to assign any of the rights, duties or obligations of this Agreement is void.

XVI. Cancellation of Agreement

This Agreement may be cancelled by the County pursuant to A.R.S. § 38-511.

XVII. Non-discrimination

The Independent Contractor will comply with State Executive Order No. 2009-09 and all other applicable Federal and State laws, rules and regulations prohibiting discrimination.

XVIII. Notice

Any notice given in connection with this Agreement must be given in writing and delivered either by hand to the party or by certified mail-return receipt to the party’s place of business as set forth above.

XIX. Choice of Law

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Any dispute under this Agreement or related to this Agreement will be decided in accordance with the laws of the State of Arizona.

XX. Severability

If any part of this Agreement is held to be unenforceable, the rest of the Agreement will nevertheless remain in full force and effect.

XXI. Authority

Independent Contractor warrants that the person signing below is authorized to sign on behalf of Independent Contractor and obligate Independent Contractor to the above terms and conditions.

IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the date hereinbefore indicated.

NORTH COUNTRY HEALTHCARE COCONINO COUNTY PUBLIC HEALTH SERVICES DISTRICT

By By______Dr. Anne Newland, MD, MPH, CEO & CMO Art Babbott, Chair, Board of Directors

ACKNOWLEDGED before me ATTEST: by (Name) as (title) of and for (Independent Contractor) on ______this day of , 20__. Clerk of the Board

Approved as to form: ______Notary Public Deputy County Attorney

______My Commission Expires

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Emergent Care Voucher Acknowledgement of Terms

My signature below acknowledges receipt of Emergent Care Voucher # ______. By accepting this voucher, I accept all risks I might face in using this voucher. As a condition of receiving and using this voucher, I waive any claims against Coconino County or the Coconino County Public Health Services District for any injury or loss I may face, due to dental services I receive by using this voucher.

Further, I also understand that if I miss a scheduled appointment without providing at least 24 hour’s advance notice to the dentist, the voucher will be cancelled and void. I understand that I will not be eligible for another voucher until after July 1st of the year following the date that the first voucher was issued.

Printed Name ______

Signature ______

25 3/1/2016 - ICA with North Country HeathCare for Dental Voucher Program 2/25/2016 Page 11 of 14 CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) 05/26/15 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). CONTACT PRODUCER NAME: Kim Camacho PHONE FAX CIC Insurance Inc (A/C, No, Ext): (928) 788-0050 (A/C, No): (928) 788-0045 E-MAIL 4636 South Highway 95 ADDRESS: [email protected] Fort Mohave, AZ 86426 INSURER(S) AFFORDING COVERAGE NAIC # Phone (928) 788-0050 Fax (928) 788-0045 INSURER A : The Hartford Insurance Company A XV INSURED INSURER B : Philadelphia Insurance Company A+ XIV North Country Health Care, Inc INSURER C : Technology Insurance Company PO Box 3630 INSURER D : INSURER E : Flagstaff, AZ 86003 INSURER F : COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDLSUBR POLICY EFF POLICY EXP LTR TYPE OF INSURANCE INSR WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) LIMITS GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000.00 DAMAGE TO RENTED COMMERCIAL GENERAL LIABILITY PREMISES (Ea occurrence) $ 300,000.00 CLAIMS-MADE OCCUR MED EXP (Any one person) $ 10,000.00 A Y Y 59 UUN PV7932 05/27/2015 05/27/2016 $0 GL Deductible PERSONAL & ADV INJURY $ 1,000,000.00 GENERAL AGGREGATE $ 2,000,000.00 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/OP AGG $ 2,000,000.00 PRO- $ POLICYJECT LOC AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT (Ea accident) $ 1,000,000.00 ANY AUTO BODILY INJURY (Per person) $ ALL OWNED SCHEDULED 59 UUN PV7932 BODILY INJURY (Per accident) $ A AUTOS AUTOS Y Y 05/27/2015 05/27/2016 NON-OWNED PROPERTY DAMAGE $ HIRED AUTOS AUTOS (Per accident) Deductible $ 500.00 UMBRELLA LIAB OCCUR EACH OCCURRENCE $ 10,000,000.00 59 RHU PV6713 A EXCESS LIAB CLAIMS-MADE N N 05/27/2015 05/27/2016 AGGREGATE $ 10,000,000.00 DED RETENTION $ 10,000.00 $ WORKERS COMPENSATION WC STATU- OTH- AND EMPLOYERS' LIABILITY Y / N TORY LIMITS ER ANY PROPRIETOR/PARTNER/EXECUTIVE TWC3480801 E.L. EACH ACCIDENT $ 1,000,000.00 C OFFICER/MEMBER EXCLUDED? N / A Y 05/27/2015 05/27/2016 (Mandatory in NH) E.L. DISEASE - EA EMPLOYE $ 1,000,000.00 If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ 1,000,000.00

B Directors & Officers PHSD1043736 05/27/2015 05/27/2016 $2,000,000

DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) Coconino County Public Health Services District, its agents, officials, and employees are named as additional insureds. Insurance afforded is primary and non- contributory.

CERTIFICATE HOLDER CANCELLATION

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Coconino County Public Health Services District THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. 2625 N King Street

Flagstaff, AZ 86004 AUTHORIZED REPRESENTATIVE

© 1988-2010 ACORD CORPORATION. All rights reserved. ACORD 25 (2010/05) QF The ACORD name and logo are registered marks of ACORD

25 3/1/2016 - ICA with North Country HeathCare for Dental Voucher Program 2/25/2016 Page 12 of 14 DATE (MM/DD/YYYY) CERTIFICATE OF LIABILITY INSURANCE THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: PHONE FAX (A/C, No, Ext): (A/C, No): E-MAIL ADDRESS: INSURER(S) AFFORDING COVERAGE NAIC # INSURER A : INSURED INSURER B : INSURER C : INSURER D :

INSURER E :

INSURER F : COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUBR POLICY EFF POLICY EXP LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) LIMITS COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ DAMAGE TO RENTED CLAIMS-MADE OCCUR PREMISES (Ea occurrence) $ MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ PRO- POLICY JECT LOC PRODUCTS - COMP/OP AGG $ OTHER: $ COMBINED SINGLE LIMIT $ AUTOMOBILE LIABILITY (Ea accident) ANY AUTO BODILY INJURY (Per person) $ ALL OWNED SCHEDULED BODILY INJURY (Per accident) $ AUTOS AUTOS NON-OWNED PROPERT Y DAMAGE $ HIRED AUTOS AUTOS (Per accident) $

UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $

DED RETENTION $ $ WORKERS COMPENSATION PER OTH- STATUTE ER AND EMPLOYERS' LIABILITY Y / N ANY PROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? N / A (Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $ If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $

DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)

CERTIFICATE HOLDER CANCELLATION

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE

© 1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25 (2014/01) The ACORD name and logo are registered marks of ACORD

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Meeting Date: 3/1/2016

DATE: February 11, 2016

TO: Honorable Chairman and Members of the Board

FROM: Dr. Marie Peoples, Chief Health Officer

SUBJECT: Independent Contractor Agreement with Page Dental Center

RECOMMENDATION: Staff recommends approval of the Independent Contractor Agreement (ICA) between the Coconino County Public Health Services District (CCPHSD) and the Page Dental Center from March 1, 2016 to June 30, 2018, for an estimated amount of $9,800 for four months (prorated to $29,400 per year) in order to provide emergent dental services for uninsured and AHCCCS enrolled adult Coconino County residents whose household income is between 0%-200% of the Federal Poverty Level.

BACKGROUND: On September 30, 2015, the CCPHSD Dental Clinic permanently closed its doors. The closure of the CCPHSD Dental Clinic removed an opportunity for the aforementioned population of the county to receive emergency dental services.

In order to provide emergency dental care to the targeted populations as previously mentioned, CCPHSD approached multiple dental clinics throughout the county. Page Dental Center agreed to provide emergent services to patients that CCPHSD has provided an emergent dental voucher to. Page Dental Center can serve as a “dental home” for CCPHSD referrals.

The CCPHSD staff will train Page Dental Center staff to perform financial screening and eligibility determination. Upon eligibility confirmation, services can commence. In order to provide this service, CCPHSD requires an ICA with Page Dental Center.

ALTERNATIVES: The County could choose not to sign the ICA; however, CCPHSD will be unable to assist Page area Coconino County residents in receiving care for emergent dental needs.

FISCAL IMPACT: Financial cost associated with this ICA is set at a maximum of $29,400.00 annually. Each voucher presented for emergent care is set at a maximum of $350.00, with a limit of 7 vouchers monthly.

REVIEWED BY ELECTRONIC ROUTING:

ATTACHMENTS:

26 3/1/2016 - ICA with Page Dental Center 2/25/2016 Page 1 of 15 • Independent Contractor Agreement: March 1, 2016 to June 30, 2018 • Insurance Documentation: Page Dental Center

26 3/1/2016 - ICA with Page Dental Center 2/25/2016 Page 2 of 15 INDEPENDENT CONTRACTOR AGREEMENT

This Independent Contractor Agreement (hereinafter the "Agreement") is made this day of , 2016, by and between:

PAGE DENTAL CENTER, P.C., 112 6th Ave, Page, AZ 86040 (hereinafter the "Independent Contractor"),

and

COCONINO COUNTY, a political subdivision of the State of Arizona, of 219 East Cherry Avenue, Flagstaff, Arizona 86001, (hereinafter the "County");

WHEREAS:

A. The County plans to administer a program called Coconino County Public Health Services District Dental Vouchers for the purposes of identifying and treating persons with dental conditions,

B. The County is interested in establishing a dental voucher program to provide dental services to uninsured and AHCCCS adults in the Page, Arizona and surrounding communities, and

C. The Independent Contractor operates a dental care center in Page and is qualified to provide the requested dental services.

THEREFORE, in consideration of their mutual promises set out herein, the Independent Contractor and the County agree as follows:

I. Scope of Work

Independent Contractor Responsibilities:

1. Provide qualified licensed dentists and staff to provide services as outlined in this agreement. 2. Issue up to 7 vouchers per month to allow patients to receive services. 3. For a maximum fee of $350.00, provide services for each patient as determined by the examining dentist. 4. Services are a means of providing emergency treatment to relieve pain, bleeding, and/or infection. The dental procedures listed on the attached document are the only procedures that are considered covered services for the treatment of individuals with valid emergent care vouchers. 5. Services that exceed the $350 voucher amount are the responsibility of the patient. 6. Verify AHCCCS enrollment on the day of service and will provide proof of enrollment at time of invoice.

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26 3/1/2016 - ICA with Page Dental Center 2/25/2016 Page 3 of 15 7. For AHCCCS enrolled patients, Independent Contractor will only bill for non- AHCCCS eligible services. 8. Track and report all screenings and include patient application and income verification form. 9. Provide an oral screen to determine presence of emergent need prior to issuing voucher. 10. Limited exam to occur within 2 business days from patient contact. 11. Document and contact CCPHSD Oral Health Program Manager should a vouchered patient with an appointment not follow through with scheduled treatment. County will be tracking all issued vouchers. 12. Provide monthly invoice to County for all patients who are issued a voucher and who receive services during the month, including items listed under #8, no later than 15 days after the month’s end.

County Responsibilities:

1. Define eligibility criteria for residents eligible to receive emergent care vouchers. 2. Independent Contractor will be reimbursed for screenings provided to patients whose income qualifies them for a voucher, but are not determined to have an emergent dental need. 3. Offer screening times and issue vouchers twice per week for patients presenting at CCPHSD Flagstaff office. 4. Develop all forms associated with voucher program, to include: policy, procedure, application, income verification form, voucher, invoice, and promotional materials. 5. Accept applications and issuance of vouchers for approved County residents performed by Independent Contractor. 6. Vouchers will expire 30 days from date of issue. 7. Issue no more than one voucher per person per year, even if voucher expires unused. 8. Update reimbursement rates annually, utilizing FAIR Health Consumer database. 9. Process invoices for payment no more than 15 days after receipt of invoice.

II. Compensation

The County agrees to reimburse the Independent Contractor a maximum amount of $350 per voucher, up to seven vouchers per month. Liabilities for services that exceed the $350 limit are the responsibility of the Page Dental Center patient.

III. Term of Agreement

The term of this Agreement shall be from the date of approval by the Board of Directors to June 30, 2016.

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26 3/1/2016 - ICA with Page Dental Center 2/25/2016 Page 4 of 15 IV. Termination of Agreement

Either party may terminate this Agreement, with or without cause, by giving thirty (30) days written notice to the other party. In that event, the termination date shall be the thirtieth (30th) day after furnishing proper notice to the other party. The Independent Contractor shall be paid for any work completed up to, and including, the termination date, as defined herein.

V. Insurance

The Independent Contractor will provide and maintain and cause its sub-contractors to provide and maintain appropriate insurance acceptable to the County.

A. In no event will the total coverage be less than the minimum insurance coverage specified below:

i. Commercial General Liability occurrence version in an amount not less than One Million Dollars ($1,000,000) per occurrence/Two Million Dollars ($2,000,000) aggregate. The policy shall include coverage for bodily injury, property damage, personal injury, and products and completed operations and shall include the following;

General Aggregate $2,000,000 Products/Completed Operations Aggregate $2,000,000 Personal and Advertising Injury $1,000,000 Fire Legal Liability $50,000 Each Occurrence $1,000,000

ii. A Certificate of Insurance for workers’ compensation coverage or Sole Proprietor Waiver, if the Independent Contractor has no employees. If a Certificate of Insurance is provided, the insurer must agree to waive all rights of subrogation against the County, its officers, agents, employees and volunteers for losses arising from work performed by the Independent Contractor for the County.

iii. Professional Liability (covering all applicable practitioners) in an amount not less than One Million Dollars ($1,000,000) per occurrence/One Million Dollars ($1,000,000) aggregate with a retroactive liability date (if applicable to claims made coverage) the same as the effective date of the contract or earlier. The policy shall contain an Extended Claim Reporting Provision of not less than two years following termination of the policy.

B. If a policy does expire during the life of the Contract, a renewal certificate must be sent to the County fifteen (15) days prior to the expiration date.

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26 3/1/2016 - ICA with Page Dental Center 2/25/2016 Page 5 of 15 C. Upon the execution of this Agreement by the Independent Contractor, the Independent Contractor will furnish the County with copies of the Certificates of Insurance drawn in conformity with the above insurance requirements. The County reserves the right to request and receive certified copies of any or all of the above policies and/or endorsements. Failure on the part of the Independent Contractor to procure and maintain the required liability insurance and provide proof thereof to the County within ten (10) days following the commencement of a new policy, will constitute a material breach of the Agreement upon which the County may immediately terminate the Agreement.

D. The Independent Contractor will comply with statutory requirements for both workers’ compensation and unemployment insurance coverage during the term of this Agreement. A Certificate of Insurance for workers’ compensation coverage, or Sole Proprietor Waiver, will be provided within ten (10) days of signing this Agreement. The insurer must agree to waive all rights of subrogation against the County, its officers, agents, employees and volunteers for losses arising from work performed by the Independent Contractor for the County.

VI. Indemnification

The Independent Contractor will at all times, to the fullest extent permitted by law, indemnify, keep indemnified, defend and save harmless the County and/or any of its agents, officials and employees from any and all claims, demands, suits, actions, proceedings, losses, costs and/or damages of every kind and description, including any attorney’s fees and/or litigation expenses, which may be brought or made against or incurred by the County on account of loss of or damage to any property or for injuries to or death of any person, caused by, arising out of, or contributed to, in whole or in part, by reason of any alleged act, omission, professional error, fault, mistake, or negligence of the Independent Contractor, its employees, agents, representatives, or subcontractors, their employees, agents, or representatives in connection with or incidental to the performance of this Agreement or arising out of Workers’ Compensation claims, Unemployment Compensation claims, or Unemployment Disability Compensation claims of employees of the Independent Contractor and/or its subcontractors or claims under similar such laws or obligations. The Independent Contractor’s obligations under this paragraph do not extend to any liability caused by the sole negligence of the County or its employees.

VII. Independent Contractor’s Status

The Independent Contractor will operate as an independent contractor and not as an officer, agent, servant, or employee of the County.

A. The Independent Contractor will be solely responsible for the acts and omissions of its officers, agents, servants, and employees. As an independent contractor, the Independent Contractor is responsible for the payment of all applicable income and employment taxes and for providing all workers’ compensation insurance required by law.

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B. The Independent Contractor will operate as an independent entity and none of the employees of the independent contractor are to be considered employees of Coconino County. Independent Contractor’s employees are not eligible for Coconino County group health insurance or other benefits.

C. The Independent Contractor will be solely responsible for offering health insurance to its employees as required by the Affordable Care Act, and for any penalties charged to it by the Internal Revenue Service for noncompliance with the Affordable Care Act.

D. With regard to services performed and/or records or information kept by Independent Contractor for patients receiving vouchers, Independent Contractor will be solely responsible for observing all requirements and assuring all due and necessary compliance with applicable provisions of the Health Insurance Portability and Accountability Act of 1996 (also known as HIPAA) by its officers, employees, agents, and volunteers.

E. In performance of services within this contract, the Independent Contractor shall determine its necessary hours of work. Independent Contractor shall provide whatever tools; equipment, vehicles, and supplies Independent Contractor may determine to be necessary in performance of services hereunder. Independent Contractor may establish offices in such locations within or outside Arizona, as Independent Contractor may determine to be necessary for the performance of services hereunder, and shall be responsible for all expenses of operation of said office, including expenses incurred in hiring employees and assistants to Independent Contractor.

F. The Independent Contractor has no authority to enter into contracts or agreements on behalf of the County. This Agreement does not create a partnership between the parties.

VIII. Force Majeure

Independent Contractor will not be liable for any unforeseen acts or events that prevent it from performing its obligations under this Agreement, if beyond the control of the party despite exercise of due diligence, including, but not limited to, delays caused by fire, flood, earthquake, landslide, washouts, storm damage, acts of war or terrorism, unavailability of materials or supplies, epidemics, labor strikes, civil disturbances, insurrections, riots, explosions, and acts of God.

IX. Immigration and Scrutinized Business

Pursuant to A.R.S. § 41-4401, Coconino County, as a political subdivision of the State of Arizona, is required to include in all contracts the following requirements:

A. The Independent Contractor and each of its subcontractors warrant their compliance with all federal immigration laws and regulations that relate to their employees and their compliance with A.R.S. § 23-314(A).

B. A breach of warranty under paragraph (A) above shall be deemed a material breach of the contract and is subject to penalties up to and including termination of the contract. 5

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C. The County retains the legal right to inspect the papers of the Independent Contractor or an of its subcontractors who work on the contract to ensure that Independent Contractor or its subcontractor(s) is complying with the warranty provided under paragraph (A) above.

D. False certifications may result in the termination of this contract.

X. Non-Appropriation of Funds

Notwithstanding any other provisions in this Contract, this Contract may be terminated if the County’s governing body does not appropriate sufficient monies to fund its obligations herein or if grant funds are terminated or reduced for the purpose of maintaining this Contract. Upon such termination, the County shall be released from any obligation to make future payments and shall not be liable for cancellation or termination charges.

XI. Amendment and Entirety of Contract

This document constitutes the entire agreement between the parties with respect to the subject matter hereto and supersedes all previous proposals, both oral and written, negotiations, representation, commitments, writings, agreements and other communications between the parties. It may not be changed or modified except by an instrument in writing signed by a duly authorized representative of each party.

XII. Records

The Independent Contractor will:

A. Submit all reports and invoices specified in this Agreement.

B. Retain and contractually require each subcontractor to retain all data and other records relating to the acquisition and performance of this Agreement (hereinafter the “Records”) for a period of (5) years after the termination or completion of this Agreement. If any litigation, claim, dispute or audit is initiated before the expiration of the five (5) year period, the Records will be retained until all litigation, claims, disputes or audits have been finally resolved. All Records will be subject to inspection and audit by the County at reasonable times. Upon request, the Independent Contractor will produce a legible copy of any or all Records.

XIII. Approval by the County

Before this Agreement can become effective and binding upon the County, it must be approved by the County Board of Supervisors. In the event that the Board of Supervisors fails or refuses to approve this Agreement, it will be null and void and of no effect whatsoever.

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26 3/1/2016 - ICA with Page Dental Center 2/25/2016 Page 8 of 15 XIV. Waiver

The failure of either party at any time to require performance by the other party of any provisions hereof will in no way affect the party’s subsequent rights and obligations under that provision. Waiver by either party of the breach of any provision hereof will not be taken or held to be a waiver of any succeeding breach of such provision or as waiver of such provision itself.

XV. Non-assignment

This Agreement is non-assignable. Any attempt to assign any of the rights, duties or obligations of this Agreement is void.

XVI. Cancellation of Agreement

This Agreement may be cancelled by the County pursuant to A.R.S. § 38-511.

XVII. Non-discrimination

The Independent Contractor will comply with State Executive Order No. 2009-09 and all other applicable Federal and State laws, rules and regulations prohibiting discrimination.

XVIII. Notice

Any notice given in connection with this Agreement must be given in writing and delivered either by hand to the party or by certified mail-return receipt to the party’s place of business as set forth above.

XIX. Choice of Law

Any dispute under this Agreement or related to this Agreement will be decided in accordance with the laws of the State of Arizona.

XX. Severability

If any part of this Agreement is held to be unenforceable, the rest of the Agreement will nevertheless remain in full force and effect.

XXI. Authority

Independent Contractor warrants that the person signing below is authorized to sign on behalf of Independent Contractor and obligate Independent Contractor to the above terms and conditions.

IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the date hereinbefore indicated. 7

26 3/1/2016 - ICA with Page Dental Center 2/25/2016 Page 9 of 15

PAGE DENTAL CENTER, P.C. COCONINO COUNTY PUBLIC HEALTH SERVICES DISTRICT

By By______Dr. Jeffrey S. Gifford, President Art Babbott, Chair, Board of Directors

ACKNOWLEDGED before me ATTEST: by (Name) as (title) of and for (Independent Contractor) on ______this day of , 20__. Clerk of the Board

Approved as to form:

______Notary Public Deputy County Attorney

______My Commission Expires

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Emergent Care Voucher Acknowledgement of Terms

My signature below acknowledges receipt of Emergent Care Voucher # ______. By accepting this voucher, I accept all risks I might face in using this voucher. As a condition of receiving and using this voucher, I waive any claims against Coconino County or the Coconino County Public Health Services District for any injury or loss I may face, due to dental services I receive by using this voucher.

Further, I also understand that if I miss a scheduled appointment without providing at least 24 hour’s advance notice to the dentist, the voucher will be cancelled and void. I understand that I will not be eligible for another voucher until after July 1st of the year following the date that the first voucher was issued.

Printed Name ______

Signature ______

26 3/1/2016 - ICA with Page Dental Center 2/25/2016 Page 15 of 15

Meeting Date: March 1, 2016

DATE: February 17, 2016

TO: Honorable Chair and Members of the PHSD Board of Directors

FROM: Dr. Marie People, Chief Health Officer

SUBJECT: FY16 Commodity Supplemental Food Program and Senior Farmers Market IGA

RECOMMENDATION: Staff recommends approval of Intergovernmental Agreement ADHS12-010891, Amendment No. 6, in the amount of $9,534 between the Arizona Department of Health Services (ADHS) and Coconino County Public Health Services District (CCPHSD) for the period of October 1, 2015 through September 30, 2016, to provide Commodity Supplemental Food Program (CSFP) services and Senior Farmer’s Market Nutrition services.

BACKGROUND: Since 1989, the CCPHSD has administered the Commodity Supplemental Food Program (CSFP) or Food Plus.

CCPHSD administers the food box distribution component of the CSF Program through an annual contract with ADHS. The CSFP food box distribution component provides for distribution of a monthly supplemental food box for eligible persons age 60 and over who are low to moderate income.

The program provides services in Flagstaff, Williams, Page, Fredonia and Colorado City. The program will provide services to an estimated 4,800 senior adults countywide (an average of 400 per month). The food box consists of 30 pounds of USDA commodity food and includes food items such as cheese, peanut butter, powdered milk, and pinto beans.

The Farmer’s Market program is for senior residents to purchase fresh fruits and vegetables at the seasonal Flagstaff Farmer’s Market.

The purpose of Amendment #6 is to add a Special Grant Reporting Certification requirement and to amend budget line items.

ALTERNATIVES: CSFP participants are eligible to receive emergency foods from the local food bank pantries. Senior citizen participants of the CSF Program are also eligible to receive the Arizona Farmer’s Market Nutrition Program coupons once a year and can only receive this benefit by participating in the CSF Program.

27 3/1/2016 - FY16 IGA - Food Plus and Farmer's Market 2/25/2016 Page 1 of 5 FINANCIAL IMPACT: The Commodity Supplemental Food Program budget cost center is 1317-31-3050-000-20-56-2. The Farmer’s Market Nutrition Program budget cost center is 1301-31-3050-329-20-56-2. These are both recurring expenses.

The Commodity Supplemental Food Program FTE is currently .325

REVIEWED BY ELECTRONIC ROUTING:

ATTACHMENTS: FY16 IGA, Amendment #6

27 3/1/2016 - FY16 IGA - Food Plus and Farmer's Market 2/25/2016 Page 2 of 5 ARIZONA DEPARTMENT OF HEALTH SERVICES 1740 West Adams, Room 303 INTERGOVERNMENTAL AGREEMENT (IGA) AMENDMENT Phoenix, Arizona 85007 (602) 542-1040 MAIN (602) 542-1741 FAX PROCUREMENT OFFICER: CONTRACT No.: ADHS12-010891 AMENDMENT No.: 6 Jacqueline S. Ortega-Avila

CSFP AND SFMNP SERVICES

Effective upon signature, it is mutually agreed that the Contract referenced is amended as follows:

1. Pursuant to the Special Terms and Conditions, Provision Twenty (20), THE FEDERAL FUNDING ACCOUNTABILITY AND TRANSPARENCY ACT (FFATA OR TRANSPARENCY ACT - P.L.109-282, AS AMENDED BY SECTION 6202(A) OF P.L. 110-252), FOUND AT https://www.fsrs.gov/ is hereby added to read as follows:

1.1. If applicable, the Contractor shall submit to ADHS via email the Grant Reporting Certification Form. This form can be downloaded from the ADHS Procurement website at http://azdhs.gov/procurment/ffata.htm, and returned to the ADHS by the 15th of the month following that in which the award was received. The completed form shall be completed electronically, and sent to the following email address: [email protected]. All required fields must be filled, including Top Employee Compensation, if applicable. Completing the Grant Reporting Certification Form is required for compliance with the Office of Management and Budget (OMB), found at http://www.whitehouse.gov/omb/open, and could result in the loss of funds if not completed timely. This requirement applies to all subcontractors utilized by the Contractor during the term of the Award.”

ALL OTHER PROVISIONS OF THIS AGREEMENT REMAIN UNCHANGED. CONTRACTOR SIGNATURE

COCONINO COUNTY PUBLIC HEALTH SERVICES DISTRICT Contractor Name Contractor Authorized Signature

2625 NORTH KING STREET Address Printed Name

FLAGSTAFF ARIZONA 86004 City State Zip Title

CONTRACTOR ATTORNEY SIGNATURE This Intergovernmental Agreement Amendment shall be effective Pursuant to A.R.S. § 11-952, the undersigned public agency attorney has the date indicated. The Public Agency is hereby cautioned not to determined that this Intergovernmental Agreement is in proper form and is commence any billable work or provide any material, service or within the powers and authority granted under the laws of the State of Arizona. construction under this IGA until the IGA has been executed by an authorized ADHS signatory. State of Arizona

Signed this ______day of ______20___ Signature Date

Printed Name Procurement Officer

Attorney General Contract No. P0012014000078, which is an Agreement RESERVED FOR USE BY THE SECRETARY OF STATE between public agencies, has been reviewed pursuant to A.R.S. § 11-952 by the undersigned Assistant Attorney General, who has determined that it is in Under House Bill 2011, A.R.S. § 11-952 proper form and is within the powers and authority granted under the laws of the State of Arizona. was amended to remove the requirement that Intergovernmental Agreements be filed with the Secretary of State. Signature Date Assistant Attorney General

Printed Name:

27 3/1/2016 - FY16 IGA - Food Plus and Farmer's Market 2/25/2016 Page 3 of 5 ARIZONA DEPARTMENT OF HEALTH SERVICES 1740 West Adams, Room 303 INTERGOVERNMENTAL AGREEMENT (IGA) AMENDMENT Phoenix, Arizona 85007 (602) 542-1040 MAIN (602) 542-1741 FAX PROCUREMENT OFFICER CONTRACT No.: ADHS12-010891 AMENDMENT No.: 6 Jacqueline S. Ortega-Avila

2. The CSFP Price Sheet in Amendment Five (5) is hereby amended with the Price Sheet of this Amendment Six (6). The total budget amount is $9,534.00 with the following changes:

2.1. Personnel Costs Salary will remain the same dollar amount of $7,304.00. 2.2. Employee Related Expenses decreased by $20.00 due to a reduced caseload. 2.3. Professional and Outside Services will remain the same dollar amount of $0.00. 2.4. Travel Expenses decreased by $740.00 due to a reduced caseload. 2.5. Occupancy Expenses will remain the same dollar amount of $0.00. 2.6. Other Operating Expenses decreased by $602.00 due to a reduced caseload. 2.7. Capital Outlay Expenses will remain the same dollar amount of $0.00. 2.8. Indirect Expenses will remain the same dollar amount of $0.00. 2.9. Registered Dietitian Expenses will remain the same dollar amount of $0.00.

3. In ProcureAZ the Contract pricing “Items” tab will be updated upon execution of this Amendment Six (6).

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27 3/1/2016 - FY16 IGA - Food Plus and Farmer's Market 2/25/2016 Page 4 of 5 ARIZONA DEPARTMENT OF HEALTH SERVICES 1740 West Adams, Room 303 INTERGOVERNMENTAL AGREEMENT (IGA) AMENDMENT Phoenix, Arizona 85007 (602) 542-1040 MAIN (602) 542-1741 FAX PROCUREMENT OFFICER CONTRACT No.: ADHS12-010891 AMENDMENT No.: 6 Jacqueline S. Ortega-Avila

CSFP AND SFMNP SERVICES

REVISED PRICE SHEET

OCTOBER 1, 2015 TO SEPTEMBER 30, 2016

COMMODITY SUPPLEMENTAL FOOD PROGRAM (CSFP) LINE ITEM BUDGET AMOUNT 2.1 PERSONNEL SERVICES $7,304.00 2.2 EMPLOYEE RELATED EXPENSES $2,029.00 2.3 PROFESSIONAL & OUTSIDE SERVICES $0.00 2.4 TRAVEL EXPENSES $150.00 2.5 OCCUPANCY EXPENSES $0.00 2.6 OTHER OPERATING EXPENSES $51.00 2.7 CAPITAL OUTLAY EXPENSES $0.00 2.8 INDIRECT (IF AUTHORIZED) $0.00 2.9 REGISTERED DIETITIAN EXPENSES $0.00 TOTAL $9,534.00

SENIOR FARMER'S MARKET NUTRITION PROGRAM (SFMNP) UNIT OF ESTIMATED NUMBER TYPE OF SERVICE UNIT RATE MEASURE OF PARTICIPANTS WIC FMNP CHECK ISSUANCE $1.25 WIC Participant AS NEEDED

LINE ITEM BUDGET TRANSFERS:

Upon receipt of written authorization from the ADHS Program Manager, the Contractor is authorized to transfer up to a maximum of ten percent (10%) of the Total Budgeted Amount between line items. Transfers of funds are only allowed between funded line items. Transfers exceeding ten percent (10%) or to a non-funded line item shall require a Contract Amendment.

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DATE: February 17, 2016

TO: Honorable Chairman and Members of the Board

FROM: Sharon David, Deputy Clerk of the Board

SUBJECT: Public Hearing and recommendation to the AZ Department of Liquor Licenses and Control an application for an Acquisition of Control for Agent Nicholas Carl Guttilla, License #04033004 of Alliance Beverage Distributing Co., located at 5010 S. Heckethorn Road, Flagstaff, AZ 86001.

RECOMMENDATION: The Board is requested to conduct a public hearing and make a recommendation for an Acquisition of Control for Agent Nicholas Carl Guttilla, License #04033004 of Alliance Beverage Distributing Co., located at 5010 S. Heckethorn Road, Flagstaff, AZ 86001. The Board’s action in this matter is to make a recommendation to the AZ Department of Liquor Licenses and Control. The AZ Department of Liquor Licenses and Control will make the final decision and will issue the license.

BACKGROUND: Alliance Beverage Distributing, Co. is located in District 3. A new entity Wirtz Beverage Holding is acquiring a percentage of the ownership. A completed application was received by the Clerk of the Board from the AZ Department of Liquor Licenses.

A notice and copy of the application was posted at the location for 20 days and the Clerk’s Office did not receive comments during that time. The statute directs the Clerk to receive comments for filing only within the 20-day comment period, but also states, “This subsection shall not be construed to prevent a bona fide resident residing or owning or leasing property within a one-mile radius from the premises proposed to be licensed from testifying in favor of or in opposition to the issuance of the license, regardless of whether or not the person is a user or nonuser of spirituous liquor.” ARS 4-201(B)

All applications for liquor licenses in the unincorporated areas of the County are reviewed by the Sheriff’s Office, Health District, Community Development Department, and the Risk Manager.

28 3/1/2016 - Acquisition of Control - Alliance Beverage Distributing Co. 2/25/2016 Page 1 of 7 The Board is required to consider and make recommendation on this application. The recommendation may be to approve, disapprove, or offer a "no-recommendation" decision on the application. The action must take place within sixty (60) days of the filing of the application.

The Board itself does not issue the license, but makes its recommendation based on its knowledge of the local area and needs and desires of the community.

If the recommendation is for disapproval, a statement of the specific reasons containing a summary of the testimony or other evidence supporting the recommendation for disapproval is attached to the order filed with Department of Liquor, Licenses, and Control. All petitions submitted to the governing body within the twenty-day period for filing protests are also sent to the Director with the certified copy of the order. The Board is asked to consider certain criteria as part of its review of the application. The criteria in Administrative Rules R19-1-102, Granting a License for a Certain Location are copied below.

R19-1-102. Granting a License for a Certain Location Local governing authorities and the Department may consider the following criteria in determining whether public convenience requires and that the best interest of the community will be substantially served by the issuance or transfer of a liquor license at a particular unlicensed location: 1. Petitions and testimony from persons in favor of or opposed to the issuance of a license who reside in, own or lease property in close proximity. 2. The number and series of licenses in close proximity. 3. Evidence that all necessary licenses and permits have been obtained from the state and all other governing bodies. 4. The residential and commercial population of the community and its likelihood of increasing, decreasing or remaining static. 5. Residential and commercial population density in close proximity. 6. Evidence concerning the nature of the proposed business, its potential market, and its likely customers. 7. Effect on vehicular traffic in close proximity. 8. The compatibility of the proposed business with other activity in close proximity. 9. The effect or impact of the proposed premises on businesses or the residential neighborhood whose activities might be affected by granting the license. 10. The history for the past five years of liquor violations and reported criminal activity at the proposed premises provided that the applicant has received a detailed report(s) of such activity at least 20 days before the hearing by the Board. 11. Comparison of the hours of operation of the proposed premises to the existing businesses in close proximity. 12. Proximity to licensed childcare facilities as defined by A.R.S. § 36-881.

ALTERNATIVES: The Board may make a finding for approval, disapproval, or “no recommendation.” The Board itself does not issue the license, but makes its recommendation based on its knowledge of the

28 3/1/2016 - Acquisition of Control - Alliance Beverage Distributing Co. 2/25/2016 Page 2 of 7 local area and needs and desires of the community. If the Board of Supervisors recommends disapproval by a two-thirds vote of the members present and voting which will result in a license being transferred to a currently unlicensed location, or which would cause a different class of license to be placed on a location, it will require a 2/3 vote of the State Board to issue the license.

FISCAL IMPACT: The County receives revenue from the sale and renewal of liquor licenses as well as sales tax revenue from the sale of the alcohol.

ATTACHMENTS: Application

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DATE: February 17, 2016

TO: Honorable Chairman and Members of the Board

FROM: Sharon David, Deputy Clerk of the Board

SUBJECT: Public Hearing and recommendation to the AZ Department of Liquor Licenses and Control an application for a New Liquor License for Anthony Joseph Keller, License #10033215 of Woods Canyon Lake Store located at Hwy 260, FR300, FR105, Forest Lakes, AZ 85931.

RECOMMENDATION: The Board is requested to conduct a public hearing and make a recommendation for a New Liquor License for Anthony Joseph Keller, License #10033215 of Woods Canyon Lake Store located at Hwy 260, FR300, FR105, Forest Lakes, AZ 85931. The Board’s action in this matter is to make a recommendation to the AZ Department of Liquor Licenses and Control. The AZ Department of Liquor Licenses and Control will make the final decision and will issue the license.

BACKGROUND: Woods Canyon Lake Store is located in District 4. The business was purchased from Ronald Van Amburgh in January 2016. A completed application was received by the Clerk of the Board from the AZ Department of Liquor Licenses.

A notice and copy of the application was posted at the location for 20 days and the Clerk’s Office did not receive comments during that time. The statute directs the Clerk to receive comments for filing only within the 20-day comment period, but also states, “This subsection shall not be construed to prevent a bona fide resident residing or owning or leasing property within a one-mile radius from the premises proposed to be licensed from testifying in favor of or in opposition to the issuance of the license, regardless of whether or not the person is a user or nonuser of spirituous liquor.” ARS 4-201(B)

All applications for liquor licenses in the unincorporated areas of the County are reviewed by the Sheriff’s Office, Health District, Community Development Department, and the Risk Manager.

29 3/1/2016 - Woods Canyon Lake Store - Anthony Joseph Keller 2/25/2016 Page 1 of 29 The Board is required to consider and make recommendation on this application. The recommendation may be to approve, disapprove, or offer a "no-recommendation" decision on the application. The action must take place within sixty (60) days of the filing of the application.

The Board itself does not issue the license, but makes its recommendation based on its knowledge of the local area and needs and desires of the community.

If the recommendation is for disapproval, a statement of the specific reasons containing a summary of the testimony or other evidence supporting the recommendation for disapproval is attached to the order filed with Department of Liquor, Licenses, and Control. All petitions submitted to the governing body within the twenty-day period for filing protests are also sent to the Director with the certified copy of the order. The Board is asked to consider certain criteria as part of its review of the application. The criteria in Administrative Rules R19-1-102, Granting a License for a Certain Location are copied below.

R19-1-102. Granting a License for a Certain Location Local governing authorities and the Department may consider the following criteria in determining whether public convenience requires and that the best interest of the community will be substantially served by the issuance or transfer of a liquor license at a particular unlicensed location: 1. Petitions and testimony from persons in favor of or opposed to the issuance of a license who reside in, own or lease property in close proximity. 2. The number and series of licenses in close proximity. 3. Evidence that all necessary licenses and permits have been obtained from the state and all other governing bodies. 4. The residential and commercial population of the community and its likelihood of increasing, decreasing or remaining static. 5. Residential and commercial population density in close proximity. 6. Evidence concerning the nature of the proposed business, its potential market, and its likely customers. 7. Effect on vehicular traffic in close proximity. 8. The compatibility of the proposed business with other activity in close proximity. 9. The effect or impact of the proposed premises on businesses or the residential neighborhood whose activities might be affected by granting the license. 10. The history for the past five years of liquor violations and reported criminal activity at the proposed premises provided that the applicant has received a detailed report(s) of such activity at least 20 days before the hearing by the Board. 11. Comparison of the hours of operation of the proposed premises to the existing businesses in close proximity. 12. Proximity to licensed childcare facilities as defined by A.R.S. § 36-881.

ALTERNATIVES: The Board may make a finding for approval, disapproval, or “no recommendation.” The Board itself does not issue the license, but makes its recommendation based on its knowledge of the

29 3/1/2016 - Woods Canyon Lake Store - Anthony Joseph Keller 2/25/2016 Page 2 of 29 local area and needs and desires of the community. If the Board of Supervisors recommends disapproval by a two-thirds vote of the members present and voting which will result in a license being transferred to a currently unlicensed location, or which would cause a different class of license to be placed on a location, it will require a 2/3 vote of the State Board to issue the license.

FISCAL IMPACT: The County receives revenue from the sale and renewal of liquor licenses as well as sales tax revenue from the sale of the alcohol.

ATTACHMENTS: Application

29 3/1/2016 - Woods Canyon Lake Store - Anthony Joseph Keller 2/25/2016 Page 3 of 29 29 3/1/2016 - Woods Canyon Lake Store - Anthony Joseph Keller 2/25/2016 Page 4 of 29 29 3/1/2016 - Woods Canyon Lake Store - Anthony Joseph Keller 2/25/2016 Page 5 of 29 29 3/1/2016 - Woods Canyon Lake Store - Anthony Joseph Keller 2/25/2016 Page 6 of 29 29 3/1/2016 - Woods Canyon Lake Store - Anthony Joseph Keller 2/25/2016 Page 7 of 29 29 3/1/2016 - Woods Canyon Lake Store - Anthony Joseph Keller 2/25/2016 Page 8 of 29 29 3/1/2016 - Woods Canyon Lake Store - Anthony Joseph Keller 2/25/2016 Page 9 of 29 29 3/1/2016 - Woods Canyon Lake Store - Anthony Joseph Keller 2/25/2016 Page 10 of 29 29 3/1/2016 - Woods Canyon Lake Store - Anthony Joseph Keller 2/25/2016 Page 11 of 29 29 3/1/2016 - Woods Canyon Lake Store - Anthony Joseph Keller 2/25/2016 Page 12 of 29 29 3/1/2016 - Woods Canyon Lake Store - Anthony Joseph Keller 2/25/2016 Page 13 of 29 29 3/1/2016 - Woods Canyon Lake Store - Anthony Joseph Keller 2/25/2016 Page 14 of 29 29 3/1/2016 - Woods Canyon Lake Store - Anthony Joseph Keller 2/25/2016 Page 15 of 29 29 3/1/2016 - Woods Canyon Lake Store - Anthony Joseph Keller 2/25/2016 Page 16 of 29 29 3/1/2016 - Woods Canyon Lake Store - Anthony Joseph Keller 2/25/2016 Page 17 of 29 29 3/1/2016 - Woods Canyon Lake Store - Anthony Joseph Keller 2/25/2016 Page 18 of 29 29 3/1/2016 - Woods Canyon Lake Store - Anthony Joseph Keller 2/25/2016 Page 19 of 29 29 3/1/2016 - Woods Canyon Lake Store - Anthony Joseph Keller 2/25/2016 Page 20 of 29 29 3/1/2016 - Woods Canyon Lake Store - Anthony Joseph Keller 2/25/2016 Page 21 of 29 29 3/1/2016 - Woods Canyon Lake Store - Anthony Joseph Keller 2/25/2016 Page 22 of 29 29 3/1/2016 - Woods Canyon Lake Store - Anthony Joseph Keller 2/25/2016 Page 23 of 29 29 3/1/2016 - Woods Canyon Lake Store - Anthony Joseph Keller 2/25/2016 Page 24 of 29 29 3/1/2016 - Woods Canyon Lake Store - Anthony Joseph Keller 2/25/2016 Page 25 of 29 29 3/1/2016 - Woods Canyon Lake Store - Anthony Joseph Keller 2/25/2016 Page 26 of 29 29 3/1/2016 - Woods Canyon Lake Store - Anthony Joseph Keller 2/25/2016 Page 27 of 29 29 3/1/2016 - Woods Canyon Lake Store - Anthony Joseph Keller 2/25/2016 Page 28 of 29 29 3/1/2016 - Woods Canyon Lake Store - Anthony Joseph Keller 2/25/2016 Page 29 of 29 Meeting Date: March 1, 2016

DATE: February 24, 2016

TO: Honorable Chairman and Members of the Board

FROM: Wendy Escoffier, Clerk of the Board

SUBJECT: Selection of Chairman and Vice Chairman. Board of Supervisors

RECOMMENDATION:

The Board is requested to select a Chairman and Vice Chairman from among themselves.

BACKGROUND:

The Chairman is required to conduct the Board meetings and sign contracts, resolutions, ordinances and other documents on behalf of the Board. In addition the chairman may represent the entire Board at specific functions and events.

The change in chairmanship and vice chairmanship will be effective March 4, 2016 and will continue until the first reorganization meeting in January 2017.

ALTERNATIVES:

The Board could choose not to select a new chairman and vice chairman at this time. The Board could adjust the length of service of the chairman and vice chairman.

FISCAL IMPACT:

The selection of chairman and vice chairman does not incur additional expense than what is budgeted.

REVIEWED ELECTRONICALLY

30 3/1/2016 - Select a new chairman and vice chairman. 2/25/2016 Page 1 of 1

Executive Session March 1, 2016

31. Discussion on the re-use, lease, sale or purchase of property. The Board of Supervisors may convene in executive session pursuant to ARS 38-431.03(A) (7) to discuss or consult with designated representatives of the public body in order to consider its position and instruct its representatives regarding negotiations for the purchase, sale or lease of real property. Facilities Management/Parks and Recreation/Pubic Works

Executive Session March 1, 2016

32. Discussion and consultation with attorneys to receive legal advice regarding a road maintenance issue. Pursuant to ARS 38-431.03(A) (3), the Board may enter into executive session. Public Works

32 Executive Session - Road Maintenance issue 2/25/2016 Page 1 of 1 DRAFT 02-16-16

Resolution 2016-10

A RESOLUTION OF THE BOARD OF SUPERVISORS COCONINO COUNTY, ARIZONA OPPOSING ANY EFFORT TO TRANSFER OWNERSHIP OF FEDERAL LANDS TO THE STATE OR LOCAL GOVERNMENTS WITHIN ARIZONA

WHEREAS, public land under the management of the Forest Service, the US Bureau of Land Management, and the National Park Service constitutes 40 per cent of the land in Coconino County; and

WHEREAS, these lands form our National Parks, National Monuments, National Recreation Areas, National Forests and Bureau of Land Management; and

WHEREAS, our nation had foresight to set aside lands in Reserve for the sake of all Americans; and

WHEREAS, Coconino County has productive and effective working relationships with our local, state and federal partners; and

WHEREAS, without constructive and collaborative relationships with our Federal land management partners, the development and implementation of critical initiatives such a the 2012 Shultz Flood response, the Flagstaff Watershed Protection Program and the Four Forest Restoration Initiative could not occur; and

WHEREAS, the indigenous people of Coconino County retain and hold dear their history, rights and religious connections with these and other lands within Arizona; and

WHEREAS, jurisdictional differences, including guarantees of Rights-of-Way, water or mineral rights, and other private land ownership rights and contractual agreements, including leases, permits, treaties and other compacts, overlay the public lands and adjacent private or otherwise non- effected properties, hindering the viable attainment of any potential transfer; and

WHEREAS, tourism is Coconino County’s primary economic engine and accounts for in excess of $1.1 billion annual economic impact as a direct result of visitation to our public lands and recreational amenities; and

WHEREAS, these integrated, multijurisdictional landscapes provide for protecting and retaining our watershed which is linked to current and historical economies, including the Five C’s: Cattle, Copper, Citrus, Cotton and Climate; and

WHEREAS, our local economies always have depended upon the presence and use of our federal lands; and

WHEREAS, costs of fire suppression are growing exponentially at the national level, averaging annually over $1.5 Billion nationally, and a per state cost is impossible to predict on a year by year basis; and

A 3/1/2016 - Disposition of Federal Lands 2/25/2016 Page 1 of 2 DRAFT 02-16-16

WHEREAS, mitigating the consequence of catastrophic wildfire, especially in the wildland/urban intersections is the number one public safety issue for Coconino County; and

WHEREAS, the Arizona’s budget is inadequate to fully support and manage its own lands, including state parks, state forestry and state lands for lands management, and often must depend upon federal support in emergencies such as wildfires and floods; and

WHEREAS, national emergencies often require landscape-level strategies to protect our communities and the beautiful natural landscapes and require financial support shared by the Nation to protect these national reserves that often can far exceed local or state capabilities; and

WHEREAS, there is broad consensus in Coconino County of the need for effective management of our federal public lands in a collaborative manner with the appropriate federal, state and county and other local stakeholders to improve public land management and public access; so

NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Coconino County, Arizona opposes any effort to claim, take over, litigate for or sell off federal public lands within Coconino County except pursuant to processes established by Congress in the Recreation and Public Purposes Act, National Environmental Policy Act, Federal Land Policy and Management Act and other applicable laws.

PASSED AND ADOPTED BY THE COCONINO COUNTY BOARD OF SUPERVISORS ON THIS ______DAY OF ______, 2015.

A 3/1/2016 - Disposition of Federal Lands 2/25/2016 Page 2 of 2

Executive Session March 1, 2016

33. Discussion and consultation with attorneys to consider the Board’s position, obtain legal advice, and give instructions to counsel regarding Lilly v. Coconino County. Pursuant to ARS 38- 431.03(A) (4) the Board may enter into executive session.

B 3/1/2016 - FY 17 Budget Process Update

Board of Supervisors Budget Retreat/Update

March 1, 2016

2/25/2016 Page 1 of 37 B 3/1/2016 - FY 17 Budget Process Update

AGENDA

• Economic Outlook • County Budget Impacts • Legislative Priorities • Revenue Trends • Expenditure Trends • Review of Major Fund 10 Year Plans • FY16 Board Budget Direction • Leadership Team Budget Priority Review 2/25/2016 Page 2 of 37

2 B 3/1/2016 - FY 17 Budget Process Update

Arizona Economic Outlook

• Economy Paused in 2014 • Growth Improved in 2015 • 2016 – Best Year of Recovery

Indicators 2014 2015 2016 New Jobs (thousands)47.862.168.0 Employment (%) 1.9 2.4 2.6 Population (%) 1.5 1.5 1.6

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3 B 3/1/2016 - FY 17 Budget Process Update

Arizona Economic Outlook

• Arizona is ranked 11th among states in 2015 job growth • Although, only 17% of lost construction job have been regained • Arizona population growth remains below historical average (3.2%) • But Arizona ranked 8th (1.5%) in population growth in 2015 • Consumers drive the economy • Arizona is 41st in the nation for poverty • Manufacturing decline accounts for less than 15% of the economic activity nationally 2/25/2016 Page 4 of 37

4 B 3/1/2016 - FY 17 Budget Process Update

FY17 State of Arizona Baseline Budget

ƒ FY2017 projected ending cash balance = $625 million

ƒ FY2017 revenues expected to exceed spending by $26 million resulting in the first structural balance since 2007

ƒ Structural balance anticipated to improve to $325 million by FY2019

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5 B 3/1/2016 - FY 17 Budget Process Update

State Priorities on the Horizon

ƒ Erosion of tax base

ƒ Erosion of bonding viability

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6 B 3/1/2016 - FY 17 Budget Process Update

FY17 COUNTY BUDGET IMPACTS

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7 B 3/1/2016 - FY 17 Budget Process Update

FY 2017 County Budget Impacts

Governor Ducey’s Fiscal Year 2017 Budget includes: ƒ Maintaining $550,000 to Coconino County in county lottery funds ƒ Continuing to require counties to pay 100 percent of restoration to competency costs Estimate: $200 – 500K/year (depending on cases)

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8 B 3/1/2016 - FY 17 Budget Process Update

FY 2017 County Budget Impacts

ƒ Continuing to require counties to pay 31% of costs for sexually violent predators (SVP) ƒ Coconino County costs is $30K to $90K per year (depending on cases) ƒ Continuing to requires counties to pay 25 percent of the average cost of a youth being housed by DJC from each county ƒ FY16 Cost to Coconino County - $252,400

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9 B 3/1/2016 - FY 17 Budget Process Update

FY 2017 County Budget Impacts

ƒ Continued payment to DOR for processing of local jurisdiction collections ƒ FY16 Cost to Coconino County - $141,935

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10 B 3/1/2016 - FY 17 Budget Process Update

FY 2017 County Budget Impacts

ƒ Reallocation of State General Fund to restore dental benefits to elderly and physically disabled population in ALTCS ƒ Results in an increase in County ALTCS contributions ($1.2 million statewide) ƒ Increase in HURF sweeps to DPS to help pay for increases PSPRS employer contribution rates ƒ Additional increase will cost counties an estimated $148,827 in FY17

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11 B 3/1/2016 - FY 17 Budget Process Update

Coconino County State Budget Impacts

FY16 FY17 Coconino Count y -State Budget Impacts FY09-FY13 FY15 Est imated Pro jec t ed Court Liability Insurance $ 236,144 $ 42,561 $ 32,000 $ 40,000 Restoration to Competency Cost Shift 1,135,673 436,377 380,000 350,000 Sexually Violent Predators Cost Shift 198,117 87,037 50,000 50,000 County Justice of Peace Salaries 360,756 63,160 63,160 63,160 CAMA System 1,952,293 94,571 94,571 94,571 AZ Department of Juvenile Correction Costs - - 252,354 252,354 AZDOR Tax Collection Fee - - 141,935 141,935 Subtotal: Direct Cost Shifts $ 3,882,983 $ 723,706 $ 1,014,020 $ 992,020 Reduction in Grant Funding/Agency Cost Shifts$ 5,700,000$ 1,200,000 $ 1,200,000 $ 1,200,000 Reduction in County Assistance Funds (Lottery) 1,923,261 - - - HURF Shifts 3,700,000 900,000 521,365 521,365 Subtotal: Revenue Reductions $ 11,323,261 $ 2,100,000 $ 1,721,365 $ 1,721,365 Grand Total State Budget Impacts by Year$ 15,206,244$ 2,823,706 $ 2,735,385 $ 2,713,385 Cumulative State Budget Impacts $ 15,206,244 $ 18,029,950 $ 20,765,335 $ 23,478,720

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12 B 3/1/2016 - FY 17 Budget Process Update

LEGISLATIVE PRIORITIES

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13 B 3/1/2016 - FY 17 Budget Process Update

2016 STATE Legislative Priorities

Eliminate State Cost-Shifts to Counties: ƒ Juvenile Corrections ƒ Charge for Department of Revenue Tax Collection ƒ Restore County’s Share of Highway User Revenue Funds (HURF) ƒ Eliminate payments to the Arizona State Hospital for Sexually Violent Predators (SVP) ƒ Eliminate county payments for Disproportionate Uncompensated Care (DUC Pool)

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14 B 3/1/2016 - FY 17 Budget Process Update

2016 FEDERAL Priorities

ƒ Full funding of the Payment in Lieu of Taxes (PILT) Program ƒ Reauthorize Secure Rural Schools (SRS)

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15 B 3/1/2016 - FY 17 Budget Process Update

REVENUE TRENDS

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16 B 3/1/2016 - FY 17 Budget Process Update

Major Fund Revenue Sources

Actual and projected revenue growth

FY14 FY15 FY16 FY17 FY18 FY19 FY20 FY21 FY22 FY23 FY24 FY25

Major RevenuesActualActualEstimatedBudgetProjectedProjectedProjectedProjectedProjectedProjectedProjectedProjected

State Shared Sales8.31% Tax 4.87% 6.86% 4.00% 4.00% 0.00% 0.00% 6.00% 3.60% 3.50% 3.50% 3.50%

County State Sales4.16% Tax 10.66% 6.35% 2.90% 2.90% 0.00% 0.00% 3.00% 3.25% 3.00% 2.90% 2.90%

Auto-in-Lieu 0.88% 3.80% 7.31% 1.00% 1.00% -1.00% -1.00% 1.00% 1.00% 1.00% 1.00% 1.00%

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17 B 3/1/2016 - FY 17 Budget Process Update

Major Fund Revenue Sources

Property Taxes • Assessed values increased by 1.93% over FY16 FY16 Tax FY16 Budgeted FY17 Assessed FY17 Tax Rate Levy Value Rate FY17 Levy Coconino County $ 0.5735 $ 8,817,093 $ 1,569,812,808 $ 0.5788 $ 9,086,077 Library District $ 0.2556 $ 3,936,314 $ 1,569,812,808 $ 0.2556 $ 4,012,442 Public Health Services District $ 0.2500 $ 3,850,071 $ 1,569,812,808 $ 0.2500 $ 3,924,532 Flood Control District $ 0.4000 $ 2,445,058 $ 622,712,967 $ 0.4000 $ 2,490,852 Total Levies$ 19,048,536 $ 19,513,902

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18 B 3/1/2016 - FY 17 Budget Process Update

EXPENDITURE TRENDS

2/25/2016 Page 19 of 37

58 B 3/1/2016 - FY 17 Budget Process Update Compensation Trends: Actions Since 2012 FY12: General Fund Impact: $903,245 • Implementation of Class & Compensation Phase I ($350,661) • Employees received a one-time 2.5% pay adjustment ($552,584)

FY13: General Fund Impact: $1,005,770 • Implementation of Phase II and III of the Class and Compensation Plan ($441,364) • Midyear adjustment recommended by the Compensation Committee ($564,406) • April 2013: First increase to base pay for all employees since FY2009 2/25/2016 Page 20 of 37

20 B 3/1/2016 - FY 17 Budget Process Update Compensation Trends: Actions Since 2012 FY14: General Fund Impact: $1,075,186 • All positions were given a 1.5% market increase ($475,186) • Each regular employee was eligible for a 2.5% merit raise on their anniversary date ($800,000)

FY15: • Each regular employee is eligible for a 2.5% merit raise on their anniversary date • Proposed 1.5% increase to be reviewed midyear targeting compression issues

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21 B 3/1/2016 - FY 17 Budget Process Update Compensation Trends: Actions Since 2012 FY16: • Each regular employee was eligible for a 2.5% merit raise on their anniversary date • Following a consultant study and a recommendation by the Compensation Committee, positions experiencing compression were adjusted on July 1, 2015 ($573,600)

FY17: Each regular employee is eligible for a 2.5% merit raise on their anniversary date.

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22 B 3/1/2016 - FY 17 Budget Process Update Compensation Trends: Actions Since 2012 FY18: • Due to the projection of a recession, merit raises are not included for FY18.

FY19-FY25: • Each regular employee is eligible for a 2.5% merit raise on their anniversary date

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23 B 3/1/2016 - FY 17 Budget Process Update

Coconino County Employment

Turnover & Vacancy Rates

FY13 FY14 FY15 All Turnover 14.26% 18.15% 16.38% Turnover Without Retirement 12.84% 15.08% 12.92% Vacancy Rate 8.72% 10.70% 10.23%

• Normal turnover – approximately 4-8% • FY07 turnover – 24%

2/25/2016 Page 24 of 37

24 B 3/1/2016 - FY 17 Budget Process Update Retirement Benefits General Fund Pension Plan Projection

Employer Pension Contribution Rates

FY15 FY16 FY17 FY18 FY19 FY20 FY21 FY22 FY23 FY24 FY25 ASRS 11.60% 11.47% 11.48% 11.72% 11.72% 11.95% 12.19% 12.43% 12.69% 12.97% 13.25% CORP-Probation 16.12% 18.54% 18.85% 22.97% 22.98% 23.43% 23.90% 24.37% 24.88% 25.44% 26.01% CORP-Corrections8.82% 10.41% 10.26% 12.50% 12.51% 12.75% 13.01% 13.26% 13.54% 13.85% 14.15% EORP 23.50% 25.26% 25.68% 26.22% 26.23% 26.75% 27.28% 27.82% 28.40% 29.04% 29.68% PSRS 58.24% 75.71% 73.43% 90.77% 91.69% 94.43% 96.29% 98.20% 100.27% 102.51% 104.80%

Hall Field’s Case Case

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25 B 3/1/2016 - FY 17 Budget Process Update

Healthcare Benefits

ƒ Dependent health care insurance subsidy is maintained at 55% in the 10-Year plan

ƒ FY17 Healthcare increase of 5% ƒ 5% increase also includes an increase in deductibles ƒ No change in copays

ƒ Vera Health Clinic ƒ 10% of NABEPT participants have used the clinic in the first 2 months of being open

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26 B 3/1/2016 - FY 17 Budget Process Update

Healthcare Benefits

ƒ Forecast –FY17 growth at 5%, FY18 growth at 7%, and then a 5% increase projected each year through FY25

ƒ If NAPEBT reserves drop to 1.5 years fluctuation reserves, then the deficit must be built into the next year’s member entity contribution rates.

General Fund 10-Year Projection of Growth in Health Benefits

FY15 FY16 FY17 FY18 FY19 FY20 FY21 FY22 FY23 FY24 FY25 Health 0.00% 0.00% 5.00% 7.00% 8.00% 8.00% 5.00% 5.00% 5.00% 5.00% 5.00%

FY15 FY16 FY17 FY18 FY19 FY20 FY21 FY22 FY23 FY24 FY25 Health $3,514,114 $ 3,514,114$ 3,689,820$ 3,948,107$ 4,263,956$ 4,605,072$ 4,835,326$ 5,077,092$ 5,330,947$ 5,597,494$ 5,877,369

2/25/2016 PageFY17 27 of projected37 off of FY16 Budget

27 B 3/1/2016 - FY 17 Budget Process Update

10-Year Plans

ƒ General Fund

ƒ HURF

ƒ Public Health Services District

ƒ Jail District

ƒ Flood Control District

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28 B 3/1/2016 - FY 17 Budget Process Update

Budget Discussion Items

ƒ Employee Parking Permits ƒ OnBase ƒ CPOS Admin ƒ Facilities Master Plan (FMP) ƒ ERP ƒ Collective Impact ƒ Home Health ƒ PHSD cuts – Dental Savings – GF Loan ƒ Leadership Team Priorities ƒ CREC/RCFMP 2/25/2016 Page 29 of 37

29 B 3/1/2016 - FY 17 Budget Process Update

Budget Discussion Items

ƒ Forest Fees Revolving Loan Fund ƒ PSPRS Additional Contributions ƒ Flood Control District Loan ƒ BBE Savings – Community Services ƒ Public Fiduciary’s Office ƒ Road Improvement District Remaining Funds ƒ Toho Tolani Accounting ƒ County Attorney Special Revenue Funds ƒ DUI/Drug Court ƒ Library District 2/25/2016 Page 30 of 37ƒ Casino $$

30 B 3/1/2016 - FY 17 Budget Process Update

Budget Discussion Items

ƒ Election Voting Equipment ƒ Recidivism Analysis

2/25/2016 Page 31 of 37

31 B 3/1/2016 - FY 17 Budget Process Update BOS FY16 Budget Direction During FY16 the Board of Supervisor’s specifically targeted the need to get back to the planning and implementation of the Facilities Master Plan (FMP) and the initiation and implementation of a new Enterprise Resource Planning (ERP) system. These projects are multi-year projects and will continue in FY17 and ongoing years. Merits are also included in future years.

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32 B 3/1/2016 - FY 17 Budget Process Update

Leadership Team Priorities

FY17 Retreat FY16 Retreat Leadership Team Priorities Votes Votes Improve Facilities - FMP 32 17 Collaborative Prevention - Collective Impact 31 30 IT Improvements & New Technology (ERP) 28 17 *Compensation - Market (COLA) 25 2 *Compensation - Merit 24 19 Records Management - NEW 14 n/a Rural Services 9 3 *Compensation - Alternatives 4 13 Private/Public Partnership Revenue Enhancements 4 9 Vision for Coconino County Culture (Generations) 4 3 Facilities - Security 3 7 Employee Morale 2 16 *Compensation - Compression 2 20 Voting Equipment 2 3 2/25/2016 Page 33 of Budget37 Transparency 1 1 *Compensation (Compression, Merit, Alternatives, Market) 55 52 33 B 3/1/2016 - FY 17 Budget Process Update FY16 Progress on Leadership Priorities

ƒ Collaborative Prevention (CJCC, Public Health & Community Services: Collective Impact ƒ Compensation – Compression: Implemented adjustments with committee direction on July 1, 2015 ƒ Compensation – Merit: Merits are included in the 10 year plans for all years except 2018 ƒ IT Improvements and New Technology: Relocated the data center to King Street

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34 B 3/1/2016 - FY 17 Budget Process Update FY16 Progress on Leadership Priorities

ƒ Compensation - Alternatives: Tuition reimbursement program ƒ Improve Facilities – Security: Situational awareness training ƒ Vision for Coconino County Culture (Generations): Hardwiring Teamwork presented by Glaser & Associates; Culture survey

2/25/2016 Page 35 of 37

35 B 3/1/2016 - FY 17 Budget Process Update Tentative BOS Budget Meeting Schedule and Format ƒ Meeting Dates ƒ May 2nd –May 6th ƒ May 9th –May 13th ƒ County Partner Meeting Format ƒ FY17 Tentative Budget Adoption/TNT Hearing ƒ Wednesday June 1st @ 10:00 a.m. ƒ FY17 Final Budget Adoption ƒ Tuesday June 21st @ 6:00 p.m. ƒ Tax Rate Adoption

2/25/2016 Page 36 of 37 ƒ Tuesday August 9th

36 B 3/1/2016 - FY 17 Budget Process Update

Conclusion

Board Questions

2/25/2016 Page 37 of 37

37

C. Roundtable: To be discussed (Pursuant to A.R.S. § 38-431.02(H), these matters will not be acted upon)

 Planning Calendar for 2016  Future Agenda Items  State and Federal Legislation  County Supervisors Association (CSA) Update  National Association of Counties (NACo) Update  County Manager’s Report o Brief update on parking  Chair’s Report  Reports from Supervisors - (Update on new projects, district budgets, requests for services & initiatives, updates from County staff) o District 1 – Supervisor Art Babbott o District 2 – Supervisor Elizabeth Archuleta o District 3 – Supervisor Matt Ryan o District 4 – Supervisor Mandy Metzger o District 5 – Supervisor Lena Fowler

C Round Table 2/25/2016 Page 1 of 1

FACILITIES MANAGEMENT

DATE: February 24, 2016

TO: Coconino County Board of Supervisors

FROM: Susan Brown, Director

SUBJECT: Update Downtown Flagstaff Parking

Summary: The City of Flagstaff has adopted a parking plan that includes most of the downtown area of Flagstaff. On-street parking in downtown Flagstaff is currently free but has enforced time- restrictions on certain streets. The 2015/2016 Comprehensive Parking Management Program (hereinafter “2015/2016 parking plan” or “adopted plan”) considered by the City Council established a parking district1 that converts on-street parking and some City parking lots into paid (metered and permitted) and time-limited parking. A stakeholder group of City staff and a representative each from the Downtown Business Alliance, NAIPTA and NAU developed the 2015/2016 Parking Plan based largely on the data and conclusions of the 2009 City of Flagstaff Comprehensive Business District Parking Study (hereinafter “the 2009 Parking Study”), though the adopted plan varies from the 2009 document in some areas.

The overarching goals of the adopted 2015/2016 parking plan focus on economic stimulation for the downtown through encouraging high turnover of visitors, managing limited inventory through electronic metering and allocating employee permit parking to perimeter areas of downtown.

Employer background: Coconino County is one of the major landowners and lessees in the North Downtown Flagstaff area. The County has 327 employees assigned to the North Downtown. The County owns and leases 260 employee parking spaces. The County satisfies over 80 percent of employee parking needs and provides an array of incentives such as Eco Passes, flextime, teleconferencing, and biking opportunities to its employees.

The County’s workforce located in downtown represents a loyal year-around customer base for downtown retail and restaurant businesses. Additionally, the County’s operations attract a

1 District refers to the area described in the adopted 2015/2016 Parking Plan

Page 1 of 5

3/1/2016 - Flagstaff Parking District 2/25/2016 Page 1 of 5

considerable number of affiliated businesses such as attorneys’ offices and title companies in downtown Flagstaff.

Acknowledging its responsibility, the County has purchased parking lots and leases parking spaces to accommodate for its operations. Even after spending considerable effort and cost on meeting our parking need, parking in the downtown remains a challenge that could benefit from a managed perspective. We concur with the 2009 Parking Study that parking demand is a function of time of day and of season.

This white paper will outline the adopted 2015/2016 parking plan, the challenges in understanding full impacts without knowledge of the parking plan administrative guidelines which are still being developed at this writing, and in the approach to implementing the adopted plan.

Boundary: The adopted plan designates the areas between Humphreys Street to Elden Street, north Route 66 to north Cherry Avenue as the boundaries of the north downtown parking district. These boundaries encompass all on-street parking surrounding the County-owned facilities in north downtown and the leased offices of the Legal Defender, Adult Probation and Information Technology. The 420 Building housing Human Resources and GIS is outside this district. Each block north of Cherry Avenue is eligible to become an individual residential parking district, requiring 50% of the homeowners to petition the City to establish the residential district.

Employee permit parking2 inventory: Downtown businesses are committed and challenged to recruit and develop a skillful and reliable work force. The adopted plan will require that employers or employees participate in payment for any employee parking which utilizes on-street spaces or designated employee permit parking lots.

The 2009 Parking Study estimated the need (deficit) for employee parking in downtown at 400 spaces. The adopted plan offers 80 employee permit spaces at the Phoenix Avenue lot. The adopted plan offers 80 employee permit spaces between the Phoenix Avenue and Beaver Street lots. A detailed breakdown of On-Street and Off-Street Parking is shown in the table below from the 2009 Parking Study. City staff is working to identify additional employee permit parking inventory within the downtown.

2 For purposes of this report the term employee parking and long-term parking are used interchangeably.

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Public/Private Inventory South of Route 66 Public Private On-Street (392 stalls) 392 0 Off-Street (1,753 stalls) 354 1399 746 1399

Public/Private Inventory South of Route 66 Public Private On-Street (429 stalls) 429 0 Off-Street (1,753 stalls) 203 945 632 945

Total Parking Stalls 1378 2344

Additionally, a concept put forward by City staff, but not reflected in the adopted plan, is for employee permits to override parking meters in certain sections of the parking district, specifically a triangular area encompassing Cherry Avenue from San Francisco to Elden and south to Aspen, then diagonally northwest back to Cherry.

Employee Permit Cost and Visitor Cost: The price of employee parking permits is set at $780 annually in the adopted plan Pro Forma. An annual NAU parking permit costs $430. City staff have stated that downtown employee parking permits must be set at a higher price to deter NAU students from parking downtown. The $780 annual cost for an employee parking permit is considered a “Break-even” point sufficient to cover all costs including debt service for a parking garage. Visitor parking is reflected at $1.00 per hour, considered the “market-rate” and the “break-even” point is estimated at $2.00 per hour.

Implementation: City staff is working to develop the Administrative Guidelines which will govern the implementation, management and enforcement of the adopted plan. There is some indication that the Downtown Business Alliance is interested in managing the employee parking plan. They are also meeting with downtown business owners to answers concerns and gain feedback on the plan and on the details of the guidelines. They would like to have the Administrative Guidelines drafted by sometime in April. At this time, there is no published implementation schedule.

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Plan Work in Progress:

1. The development of a complete and detailed Administrative Guidelines for implementation of the adopted parking plan including an implementation schedule 2. The determination of parking plan management and responsibility for all areas of the parking plan. 3. Expansion of employee permit parking inventory 4. Consideration on how private parking lots could be managed to increase multi-use inventory and offset business or employee costs. 5. Consideration on how the cost of downtown parking is balanced among residents, business owners, employees and high-turnover visitors.

Staff Work:

1. An internal parking committee is working to analyze the issue and develop approaches to dealing with the adopted plan and providing feedback to City staff on the issue. The team includes staff from the County Manager’s office, the Courts, Human Resources, and Facilities Management. 2. An Employee Parking Survey is being developed for employees assigned to the downtown to determine their driving and parking behaviors throughout the year. 3. Human Resources is investigating a VanPool option with NAIPTA. 4. The Premier Employee Committee is considering options for dealing with employee parking costs, incentive and disincentives. 5. The Courts are developing a detailed parking survey for jurors (supplementing the existing juror survey) 6. The County Manager’s office and Facilities Management are meeting with the City Manager’s Office and City staff on questions on the adopted plan including tax revenue potential generated with high turnover parking and administrative guideline development. 7. A Service Improvement Request is being developed for potential increased parking costs. Attachments:

1. 2009 Parking Study Boundary Map 2. 2015/2016 Adopted Parking Plan Boundaries

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Executive Session March 1, 2016

34. Discussion of County Manager performance evaluation. Pursuant to A.R.S. 38-431.03 (A) (1), the Board of Supervisors may vote to enter executive session. Board of Supervisors

34 Executive Session - performance evaluation March 1, 2016 2/25/2016 Page 1 of 1