Job Description Template s5

Bard Pharmaceuticals Limited Job Description

JOB TITLE: Accounts Payable Assistant SECTION: Accounts Payable

DEPARTMENT: Finance RESPONSIBLE TO: Accounts Payable Team Leader

DATE: February 2017

A. BROAD PURPOSE OF JOB:

Working as part of the Accounts Payable Team and alongside the management accountants to ensure invoices and expenses are processed, audited and paid in a timely fashion and correctly recorded in the company accounts.

B. SPECIFIC DUTIES AND RESPONSIBILITIES

RESPONSIBLE FOR: Accounts Payable:  Processing of supplier invoices within Oracle financials, checking invoices are authorised appropriately, where applicable and entering them onto the system;  Reconciling supplier statements on a regular basis;  Review of aged creditors and Invoice Register to drive down old invoices / credits;  Working with colleagues and suppliers to resolve any queries, ensuring timely payment of invoices; communicating via telephone, email and in writing;  Scanning and attaching of invoices to Oracle records, maintaining organised files with appropriate paperwork to support each payment;  Maintain balance sheet reconciliations / post journals to the general ledger  Processing consolidated Invoices  Ensuring invoices are paid in a timely manner and are processed within month end deadlines;  Managing new supplier requests from across the business, and maintaining existing supplier records.  Ensure all invoices are tax compliant utilising knowledge of VAT/PSA/P11D/PAYE (in line with training/guidelines);  Regular updates to AP Team Leader on status of invoices/Accounts

 Processing Payment Requests

 Complete supplier Credit Applications

 Review AAP Reports

 Process Refunds

 File Intrastat invoices monthly

 Process Prepayments

 Review Invoices on Hold weekly

 Filing  Other Adhoc duties

Employee Expenses  Auditing of expense claims in a timely manner  Barclaycard Administrator (Processing new card applications, increase existing limits, queries)  Chase outstanding expenses  Prompt Expense query resolution  Ensure tax compliant (VAT & PSA)  Ensure expenses are processed within month end deadlines  Review outstanding expenses with Accounts Payable Team Leader  Filing  Other Adhoc duties

Working with other team members to ensure work is covered, assisting other team members when required at busy times; Carrying out other additional tasks as required by the Accounts Payable Team Leader; May cover for Accounts Payable Team Leader

ASSISTS WITH:  Testing of system upgrades & changes for AP function;  Other Accounts Payable & Expense projects as required.  Updating of Bard Policies

KNOWLEDGE & QUALIFICATIONS

 Trained on Oracle Financials would be beneficial but not a requirement.  Trained on appropriate compliance regulations is advantageous (e.g. VAT/ PSA)  Accounts Payable Experience desirable (at least some accounts practice or study)  Expenses Experience desirable, but not essential  Excel (Intermediate)

PERSON SPECIFICATION

 Communicate effectively with the key stakeholders  Understands and appreciates the wider impact of the work under taken  Accuracy and attention to detail.  Prioritisation skills.  Organisational and time management skills  Customer service / interpersonal skill  Flexible approach  Numerical skills  Works well in a team  IT literate