Ophthalmic Photographers Society

OPHTHALMIC PHOTOGRAPHERS’ SOCIETY ANNUAL BUSINESS MEETING November 15, 2015 Las Vegas, NV

I. Call to Order

II. Approval of October 19, 2014 Minutes

III. Board of Directors Report President – Robert Cavicchi Vice President – Kirsten Locke Treasurer – Allen Katz Secretary – Paula Morris

IV. Board of Certification Report - Tim Steffens

V. Board of Education Report - Sarah Moyer

VI. Committee Reports Nominating – Paula Morris Fellowship – Mark Croswell/Marcela Hickey Finance –Bill Anderson Journal – Beth Ann Benetz JCAHPO Commissioner – Phil Chin PDC – Sarah Moyer Scientific Exhibit – Allison Schmidt

VII. Old Business

VIII. New Business

IX. Announcements

X. Adjournment

1 OPHTHALMIC PHOTOGRAPHERS’ SOCIETY ANNUAL BUSINESS MEETING November 15, 2015 Las Vegas, NV

I. Call to Order The meeting was called to order by President Robert Cavicchi at 4:35 pm in the Red Rock III Room at the Flamingo Hotel. 30 members were in attendance.

II. Approval of October 19, 2014 Minutes Sarah Moyer moved to approve the minutes of the October 19, 2014 business meeting as distributed by email & at this meeting. Seconded by Ditte Hess. MOTION CARRIED.

II. Board of Directors Report President – Robert Cavicchi Bob thanked the officers, committee chairs, members and the Executive Director who continue to support and sustain the OPS mission. Our current membership is up to approximately 1100 members which is about a 10% increase over last year. Overall, the OPS remains in good financial standing. Following the 2014 election, Libba Affel was appointed to fill a two-year seat on the BOD; Bill Anderson was appointed as the new chair of the Finance Committee and Peter Hay was appointed as the new chair for the Grievance Committee. The BOD reviewed and passed the operating budget for fiscal year 2015. JCAHPO Commissioner Phil Chin reported that JCAHPO re-instated their in- person meetings in 2015. JCAHPO is looking for more participation and project support from affiliate member organizations and Commissioners. The OPS looks to maintain presence/excellence in ophthalmic education and certification programs. An OPS Symposium was presented at ASCRS in San Diego with poor attendance. ASCRS won’t be including the Symposium in 2016 in New Orleans due to space limitations. They will continue to work with us for their 2017 program. ASRS had a strong presence at our 2014 annual program but nothing for this year. We will reach out to them about inclusion for 2016 program. Projected site for the next ICOP program is Singapore. Several committee members met with representatives from Singapore at this program to discuss meeting details and logistics. They would like to have it in 2017 instead of 2018. A proposal will be forthcoming from SNEC (Singapore National Eye Center). The OPS has been contacted by other groups about possible future collaborations which we will continue to follow up on. 2016 is an election year so we are aggressively recruiting candidates for executive offices and board positions.

Vice President – Kirsten Locke Kirsten conducted a site visit to the Flamingo and negotiated the hotel charges down from $50,000 to $45,000. Part of the reduced fee was due to having the lectures in the workshop rooms and eliminating Tuesday from our meeting footprint. The BOD changed the fee structure for the annual program to an all-inclusive registration fee that will include breakfast and lunch for the complete program. It is too early to say if this

2 will be cost effective, but it will be reviewed in detail at the BOD meeting. Attendees not having to hunt down food in the one hour break allowed for more time for the attendees to visit the vendor forums. Overall, the hotel has worked hard to accommodate us. We signed up with the same drayage company that we used in Chicago. GES has connections worldwide so we are currently negotiating a contract to use them for the next 3 years. One advantage is they will store our crates free of charge between meetings. Registration in Las Vegas totaled 250ish.

Treasurer – Allen Katz Bill Anderson shared the Treasurer’s Report in the absence of Allen Katz as he was having difficulty getting to the hotel from the convention floor. The OPS Financial Report for Annual Meeting 2015 will touch on a few highlights of our economic health but overall on target and Allen is optimistic with caution. We are currently comfortable with revenue and expenses and overall meeting expectations with our cash flow needs. Membership revenue has rebounded and is on the increase which we are happy with. The CRA section is currently experiencing a low balance from NOCCA costs however income from applications and recertification has kept BOC in a good cash flow position. Webinar income has not met expectations to date; however, there are a couple left for the year and last minute recertifying may change that. EyeCareCE (joint online education venture with JCAHPO) revenue has been good. Image Exhibit at AAO has new exhibit materials and costs associated with this. It looks great. If you get a chance, check it out on the floor. Annual Commercial support is down and we plan to address that in the coming year.

Secretary – Paula Morris The secretary serves as the chair of the Nominating committee and since 2016 is an election year, we need candidates for all of the officer positions. The President and Vice President have met their term limits so are unable to serve in those positions again. We would like to have at least two candidates for every position. We need people who are willing to serve the Society. Contact either Paula, Brittany Jackson the BOE rep or Storrey Skelly the BOC rep if you are interested.

Paula Morris moved to accept the officer reports. Seconded by Kirsten Locke. MOTION CARRIED.

IV. Board of Certification Report – Tim Steffens Tim thanked Beth Ann Benetz for all of her work in the past. She was instrumental in getting the CRA exam certified through NCCA again. We have received our certification through 2020. A lot of changes have occurred in the BOC. A new cut score was established for the CRA exam. 13 took practical in Ann Arbor, and 18 candidates took the practical exam here in Las Vegas. The next practical exam will be at Bascom Palmer on February 6, 2016. 10 new CRAs and 12 new OCTs in 2015. Elected 3 new BOC members – Dennis Frye, Marriner Skelly and Mara Goldberg. Exam fees will be increased 25% in 2016. Bill Fischer and Jim Strong attended the ICE meeting in Portland, WA as a fact finding mission. They will be exploring the costs of hiring a

3 company to handle the application process and figuring out whether the cost of re- credentialing the exam is worth the cost. Estimated cost could be around $100,000 every three years. The BOC election will be coming up soon.

V. Board of Education Report - Sarah Moyer Melinda Williams, Mike Kelly and Melanie Zuckero resigned early from their positions and Stuart Alfred, Taylor Pannell and Tony Medina were appointed to fulfill their terms of service. Five members of the BOE complete their term of service in 2016 – Becky Tudor, Sarah Moyer, Taylor Pannell, Tony Medina and Cynthia VandenHoven. Becky and Sarah have decided not to run for re-election. The BOE produced three live educational programs this year – the Midyear in Ann Arbor, ASCRS Symposium in San Diego and this annual program. Melanie Zuckero was the general chair and Elaine Lok was the education chair for the Midyear program; Kirsten Locke is the general chair and Jim Soque was the educational chair for this annual program. A new pricing structure for registration was established for the AP. Crash course was repeated and sold out during pre-registration. Of the 22 people who attended, 21 were first time attendees to an OPS program. This year we are also offering a full day B-scan ultrasound course. It also sold out during pre-registration. The Marketing committee has been working with the BOE to ‘brand’ our educational programs with the same look for the postcards, program covers, banners. The BOE will hold their annual board meeting in Pittsburgh in early February since the 2017 midyear program will be held in Pittsburgh. 2016 midyear program will be in Ft Worth, Texas. Kirsten Locke is the general chair and Brittany Jackson is the education chair. Britt has a looming deadline for the midyear program so if anyone is interested in lecturing, they need to see Britt ASAP. 2016 Annual Program will be back in Chicago with Cynthia VandenHoven as the education chair.

Joe Schmidt moved to accept the BOC and BOE reports. Seconded by Lydia Dimmer. MOTION CARRIED.

VI. Committee Reports Nominating – Paula Morris 2016 is an election year. Everybody run!

Fellowship – Marcela Hickey Mark Croswell is stepping down as the chair so Marcela is taking over. Three new Fellows were elected – Bill Fischer, Sarah Moyer and Jim Strong. There are now 79 Fellows. Future work will be to continue work with Denice Barsness on the flash card project. Denice would also like to continue work on the oral history report of the OPS from the Founding Fathers. Several projects were discussed pertaining to the history of the OPS.

Finance – Bill Anderson The Finance Committee is made up of one member from each of the Boards, the BOC, BOE and BOD, the treasurer and the Finance Officer, Jeff Sobel. The committee meets about two weeks prior to the BOD meeting to go over all of the budget requests

4 and prepares a proposed budget. The 2016 meeting will be done online using GoToMeeting to help save expenses. The Finance Committee was charged with finding a higher interest account but it’s been a bad year so no money has been moved to a different account/fund.

Journal – Beth Ann Benetz Two Journals were published in the last year. A few new people were recruited for the Journal review committee. One of the tasks they are working on is to get the Journal registered with PubMed.

JCAHPO Commissioner – Phil Chin JCAHPO had an in-person face-to-face meeting for the first time in several years. We are an affiliate member of JCAHPO. JCAHPO is looking for more contributions from the Commission members. As the OPS/JCAHPO Commissioner, Phil gave a brief overview of the OPS goals/issues during the full Commission Meeting (shared in his written report). The OPS will be talking with JCAHPO about procuring discounted exhibit floor badges which we can resell to our attendees.

Professional Development Committee – Sarah Moyer Sarah explained that the PDC is a great place for people to get started with service to the OPS. The PDC handles social media (facebook, Instagram, Twitter, OPS Blog, LinkedIn, etc). We are currently up 1300 likes on facebook from a year ago. There are weekly challenges. There have been a few people who have been on the PDC and have moved into service on one of the Boards. PDC needs some new people to help with the tasks being handled.

Scientific Exhibit – Allison Schmidt The committee has done a great job of putting up the exhibit this year. Allison is keeping all of the winners from the 2015 exhibit in one place. New stereo display this year. The TV screen was cracked so it had to be switched out. This was the highest number of print entries – 578. The Stereo division had ____ entries. The committee is open to new membership. The stereo glasses will be branded with the OPS logo in the future.

Libba Affel moved to accept all committee reports. Eric Kegley seconded. MOTION CARRIED.

VII. Old Business There was no old business.

VIII. New Business There was no new business.

IX. Announcements The winners of the Vendor Forum drawing were Joe Schmidt and Shymaa Mohamed. They each won a $50 gift card to Amazon.

5 X. Adjournment Kirsten Locke moved to adjourn the meeting at 6:02 pm. Seconded by Camillo Martinez. MOTION CARRIED.

Respectfully submitted,

Barbara McCalley

Barbara McCalley Executive Director Approved: ______