Minutes of a Regular Meeting s2

MINUTES OF A REGULAR MEETING

April 13, 2010

The meeting was called to order at 5:30 p.m. by Mayor Vaun D. Ryan.

A roll call was taken which showed council members Lane Yack, Guy Coleman, Robert Yack, and Dave Woolstenhulme present. David Labrum was excused. Mayor Ryan stated that the meeting was a regularly called meeting and that notice of the time, place and agenda of the meeting had been provided to the local news media and to each member of the governing body.

Others present included Acting City Manager Justin Johnson, City Recorder Carolyn Wilcken, Jean Liddell, Roger Eschler, Justin Johnson, Steve Puro, Dustin Jared Carlson, Rod Hicken, Isaac Barnes, Camron Carlson, Matthew Dye, Ronda C. Winterton, Andrew Winterton, Luke Price, Ken Young, Jordan Baadsgaard, Cameron Jenkins, Jacob Kitchen, Joseph Richens, Kyle Rhinehart, Kirby Wolfinjer, Paul Chacon, Lance Denver, Nickolas Sauire, Ryan Wilson, Joseph Rivera, Terry Merrell, Chuck Heaten, John Wills, Joel D. Olsen, Tyler Rasmussen, Herb Gillespie, Justin Hicken, Seth Gillespie, Kyle Hacking, Gary Graham, Josh Graham, Craig Labrum, Fred Fritzler, Lori Fritzler, Jarod Robinson, Nate Parriette, Michael Miller, Villiami Lutui, Vaihoi Lutui, Naomi Lutui, and Rick Harrison.

Opening prayer was given by Councilman Mayor Ryan.

MINUTES

A motion was made by Councilman Dave Woolstenhulme to approve the minutes of the meeting of March 23, 2010 as presented. Motion seconded by Councilman Guy Coleman. Those voting Aye were Lane Yack, Guy Coleman, Robert Yack, and Dave Woolstenhulme. Motion was carried unanimously. A motion was made by Guy Coleman to approve the minutes of a work meeting of March 30, 2010, as presented. Motion was seconded by Councilman Robert Yack. Those voting Aye were Lane Yack, Guy Coleman, Robert Yack, and Dave Woolstenhulme. Motion was carried unanimously.

PUBLIC HEARING - GENERAL PLAN REVIEW AND APPROVAL

Mayor Vaun Ryan stated this was a public hearing to receive input from the public regarding the proposed General Plan for Roosevelt City. Ken Young, who has been retained by the City to prepare the plan, came before Council to explain the General Plan he has prepared. There were no comments or questions from the public. After review and discussion, a motion was made by Councilman Guy Coleman to approve the General Plan after corrections have been made. Motion seconded by Councilman Dave Woolstenhulme. Those voting Aye were Lane Yack, Guy Coleman, Robert Yack, and Dave Woolstenhulme. Motion carried unanimously.

Page Two MINUTES OF A REGULAR MEETING April 13, 2010 INTRODUCE ORDINANCE 2010- 364 – ZONE CHANGE REQUEST

Ordinance 2010-354 was introduced to Council for their review and recommendation. This ordinance will change the zoning from RM-13 to R-2-6 and is known as the Emerald Hills-Kulland area. This change is being requested because the homes in the area are single family and the home owners would like the surrounding property to be for single family homes. After review and discussion, a motion was made by Councilman Lane Yack to approve scheduling a public hearing for Ordinance 2010-364. Motion seconded by Councilman Guy Coleman. Those voting Aye were Lane Yack, Guy Coleman, Robert Yack, and Dave Woolstenhulme. Motion carried unanimously.

STRATA GOLF TOURNAMENT – GREENS PROBLEM

Tyler Rasmussen, representing Strata, asked that Council give a commitment on when the greens will be in good condition so they can make plans for their annual fund raising tournament. This tournament was scheduled prior to learning the condition of the greens. They need this information due to travel plans made by players and vendors. Their tournament is currently scheduled for May 14 which will work if the weather is perfect between now and May 14th to allow for the greens to be reseeded and resodded. Greens Superintendent Joey Olsen stated that he is confident the greens will be in good enough condition by that date. Council stated that the Greens Superintendent will determine if the greens are adequately developed and can handle tournament play.

LOT LINE ADJUSTMENT REQUEST – LANCE DENVER

Lance Denver came before Council seeking approval to adjust a property line. Lance owns both parcels. This is necessary to make sure both lots have adequate acreage to comply with our building requirement ordinances. After review and discussion, a motion was made by Councilman Dave Woolstenhulme to approve the lot line adjustment as requested. Motion seconded by Councilman Robert Yack. Those voting Aye were Lane Yack, Guy Coleman, Robert Yack, and Dave Woolstenhulme. Motion carried unanimously.

‘ R’ HILL WATERLINE DISCUSSION

Buck Heaton and John Wills still have concerns with the solution to the “R” Hill waterline problem. Decisions were made at a previous Council meeting and agreed to by those in attendance which included Mr. Heaton and Mr. Wills. John Wills is requesting that the line be replaced with an 8” pipe. Mr. Wills also stated that he felt the estimate of $33,000 to replace the line is way too high. It was explained that this estimate was made including labor, materials, and equipment. Also, the grade of pipe was most likely a better grade. Council stated they would discuss this matter further and get back to them with Council’s decision. After further review, a motion was made by Councilman Dave Woolstenhulme to accept the private waterline owned by Page Three MINUTES OF A REGULAR MEETING April 13, 2010

Hal Mitchell if we receive an easement for the waterline. Motion seconded by Councilman Robert Yack. Those voting Aye were Lane Yack, Guy Coleman, Robert Yack, and Dave Woolstenhulme. Motion carried unanimously.

UTAH NATIONAL GUARD UTILITY PROGRAM DISCUSSION

Roosevelt City has been asked to consider adjusting the monthly utility bill amounts for families who have members serving in the Utah National Guard that have been deployed. Council discussed the need to discuss this matter is further detail after getting more information. It will be at a future Council meeting.

HAYDEN WELL #5 BID AWARD AUTHORIZATION

In order to comply with funding requirements, Council needs to make a motion authorizing acceptance of the bid to construction Hayden Well #5. The low bid was received from K. W. Robinson Construction Company at a total bid amount of $229,220.54, which is 9.5% below the 2nd lowest bid and 18.3% above the Engineers Estimate. This will require approximately $44,900 over engineers estimate in additional funding. After discussion, a motion was made by Councilman Robert Yack to accept the bid from K. W. Robinson Construction Company in the amount of $229,220.54 to construct Hayden Replacement Well #5. Motion seconded by Councilman Dave Woolstenhulme. Those voting Aye were Lane Yack, Guy Coleman, Robert Yack, and Dave Woolstenhulme. Motion carried unanimously.

ROOSEVELT CITY K2 WATER SHARES DISCUSSION

Roosevelt City owns 165 shares K2 water which we haven’t been using because we use the Sandwash water. Judy Hamblin, a Dry Gulch Director and the K2 ditch rider, has asked if she can lease these shares. She will agree to return use of any shares of water with a 72 hours notice. Council decided to discuss this matter further at the next meeting.

EXECUTIVE SESSION

A motion was made by Councilman Robert Yack to go into an executive session to discuss matters of litigation and discuss personnel and at the end of the discussion, return back into regular session. Motion seconded by Councilman Dave Woolstenhulme. Those voting Aye were Lane Yack, Guy Coleman, Robert Yack, and Dave Woolstenhulme. Motion carried unanimously.

PURCHASE ORDERS

A motion was made by Councilman Robert Yack to approve the following purchase orders. Motion seconded by Councilman Guy Coleman. Those voting Aye were Lane Yack, Guy Page Four MINUTES OF A REGULAR MEETING April 13, 2010

Coleman, Robert Yack, and Dave Woolstenhulme. Motion carried unanimously. 54219 Stanco Insulation Services $ 3,175.00 54370 Hy-Ko Supply 865.36 54179 US Postal Services 600.00 53774 Utah League Of City & Towns 2,698.26 54378 Utah Dept Of Public Safety 15,237.50 54404 Fire Suppression Services, Inc. 596.50 54405 Horrocks Engineers, Inc. 31,788.60 54406 Horrocks Engineers, Inc. 29,818.50 54453 Horrocks Engineers, Inc. 24,362.93 54457 Utah Community Planners 1,550.00 54478 Pumpers, Inc. 1,221.25 54481 RMT 6,760.02 54431 JF Excavating 3,358.00 54430 Mountainland Supply Co. 2,709.92 54527 Poppoff Concrete Construction 705.00 54340 Thatcher Company 1,277.00 54338 Freedom Mailing Services, Inc. 1,082.36 54112 Western Petroleum Inc. 7,061.74 54436 Mountainland Supply Co. 8,782.26 K & K Sanitation 51,468.49 Moon Lake Electric Association 9,197.53 Strata Networks 1,538.63 Strata Networks 3,089.02 Allred & McClellan P.C. 6,195.00 Joel D. Berrett Attorney At Law 1,162.50

TOTAL $216,301.37

2009-10 BUDGET UPDATE & RETREAT SCHEDULE

Finance Director and Acting City Manager Justin Johnson came before Council regarding the city’s current 2009-10 budget. Justin gave a brief update of the budget’s status. Justin also confirmed a budget meeting for Monday, April 19th at 5:30 p.m.

CITY MANAGER POSITION

After discussion, Council decided to advertise this position.

Page Five MINUTES OF A REGULAR MEETING April 13, 2010

MAYORS REPORT

Mayor Ryan reported on several meetings that will be held and invited and Council Members to attend if they desire. Mayor Ryan reported on 200 North and correspondence from the County regarding extra work done on the road project. COUNCIL REPORTS

Lane Yack asked when an Airport Board meeting will be scheduled. Lane also asked about the Sandwash water contract and when we will get delivery of water. Lane also asked about siding on the upper portion of the new concession stand and if there were any concerns about balls hitting the siding. Guy Coleman didn’t have anything to report. Dave Woolstenhulme didn’t have anything to report. Robert Yack didn’t have anything to report.

A motion was made by Councilman Guy Coleman to adjourn the meeting. Motion seconded by Councilman Dave Woolstenhulme. Those voting Aye were Lane Yack, Guy Coleman, Robert Yack, and Dave Woolstenhulme. Motion carried unanimously.

Meeting adjourned at 9:45 p.m.

______Vaun D. Ryan, Mayor

ATTEST:

______Carolyn Wilcken, Recorder