Dead Lake Association, Inc

DEAD LAKE ASSOCIATION, INC. BOARD OF DIRECTORS MINUTES 3/28/13 WOODLAND RESORT

Meeting was called to order at 7:09 p.m. by President Doug Martin. Members present: Deb Cullen, Doug Martin, Jim Hatlevig, Kay Helm, John Kimple, Ernie West. Via Skype: Tim Sullivan, Phyllis Freeman. Absent: Bonnie Swanson Guest: John Halvorson.

Minutes of the meeting from February 28th, 2013, were read and approved. Cullen/Hatlevig.

The Treasurer’s Report was given by Deb Cullen. The Dead Lake Association has $74,331 in the General Accounts and $47,054.74 in the Endowment Accounts. However, the General accounts total amount includes $21,000 in Community Partners Grant money that is only available for cost-share reimbursement of approved grants. Approved. Helm/Kimple.

To address the centralized storage need of the association, Tim Sullivan and Doug Martin will review the contents of the existing storage locker at Lone Pine storage. They will present a recommendation for long term storage of association records and equipment. Jim Hatlevig offered to build a storage shed with the association providing building materials. The shed would be located on the Woodland Resort property and house the association’s documents and equipment. A motion was made to pay for the Lone Pine Storage rental locker through June 30th. Jim Hatlevig will present an estimated cost to build a small storage shed to be placed on his property and available for association use. Freeman/Kimple.

The sale of DLA logo clothing was discussed. A motion was approved to offer the resorts on Dead Lake the opportunity to sell this remaining logo clothing merchandise on consignment with the merchandise to be sold and revenue generated to be paid to the association at the end of the resort season. Hatlevig/West. Sales of DLA mugs and tumblers at the annual meeting will be the responsibility of Ernie West and Jim Hatlevig.

The Dead Lake Association’s Annual Meeting will be held June 8th at the Dent Senior Center, Dent, MN. After the General Business meeting, there will be three presenters: Nathan Olson, from the DNR on aquatic invasive species; Darren Newville, from the SWCD Shoreland grant group; Jim Wolters, MN DNR fisheries. The “Breakout” session format will allow each presenter a few minutes to give a brief overview of their topic and then the meeting attendees will break out into smaller groups, so that they may ask questions of whichever presenter they choose.

There will also be an annual Election for the open Board positions and the meeting will conclude with the Annual Picnic at the Dent Lions Shelter, Dent, MN.

Setting 2013 Goals and Objectives was discussed. Phyllis and Doug will meet in April to consider recommendations, which will include a survey of property owners.

Davis Leino-Mills indicated an interest in writing grant proposals on behalf of the Dead Lake Association in return for the $350 stipend that was offered. Davis is reviewing potential grant sources and will make a recommendation based on his research.

There will be an organizational meeting for this year’s Summer Splash Fundraiser and Social event on Saturday, April 27, at 3PM.

Discussion of Endowment Fund resolutions was tabled as much discussion is needed.

Lake Environment:

Bud Staskiewicz and Archie Ludwig volunteered to monitor the lake level of Dead Lake on a weekly basis and provide the readings to the Minnesota DNR. For 2013, Bud Staskiewicz will be reading the temporary lake level gage that will be installed near his dock and send the lake level readings to the Minnesota DNR.

Membership & Volunteers:

The current paid annual membership is at 199 members which is up from 155 in May, 2012. A letter will be mailed to non- members after the March newsletter has been received.

Membership Directory – The most recent 2006 membership directory will not be updated and printed in time for distribution at the Annual Meeting on June 8th. The following are spring dates to remember: Saturday, April 6th, Walleye Fishing Clinic, Hoot’s Marine in Perham, MN; COLA Lakescaping workshop, Saturday, April 27th at Thumper Pond in Otter Tail, MN ; Walker Lake Fish Hatchery tour, Saturday, April 27th; Dead Lake historical artifact Scuba Dive, May 4th with Roger Cullen.

Auditing:

An Internal Financial Review, effective June 1st, will be conducted by John Halvorson or Cheryl Prososki

Liaison:

John Kimple will attend the COLA meeting on Saturday, April 20th. Phyllis Freeman will attend the May COLA meeting on May 17th.

Communications:

The March newsletter was mailed on 3/24/13, e-mailed on 3/27/13. The April/May newsletter will be mailed around mid- May.

The next meeting will be held on Monday, April 29th at Woodland Resort.

Meeting adjourned at 9:20 p.m. Hatlevig/Kimple.

Respectfully submitted,

Kay Helm Secretary