Airport Authority Meeting

Helena Regional Airport Authority Airport Authority Meeting April 15, 2014

MEETING. In Attendance: Howard Skjervem, Chair Peter Donovan, Vice Chair Mark Eichler, Commissioner Jane Fournier, Commissioner John Grant, Commissioner Jon Moe, Commissioner Ronald Mercer, Airport Director

Excused: Janice Schenk, Secretary

Others Attending: Jeff Fulton, Hertz Rental Car Al Knauber, Independent Record Tim Orthmeyer, Morrison-Maierle, Inc. Alan Joscelyn, Gough, Shanahan, Johnson & Waterman Jeff Wadekamper, Assistant Airport Director Pete Hartman, RMESTC Coordinator Connie Lundin, Financial Manager Kerry Johnson, Administrative Assistant

MINUTES. Motion was made by Grant, seconded by Fournier, to approve the Minutes of the March 18, 2014 Authority Meeting. The motion carried unanimously.

PUBLIC COMMENT PERIOD. None.

AIRPORT IMPROVEMENT PROJECTS. AIP-46 & AIP-47. Specifications for the snow removal equipment are being finalized by Orthmeyer with input from Airport staff. Bids are scheduled to be opened in early May for the snow- blower/sweeper unit as well as the tractor. The invitations to bid for the pavement paving and rehabilitation and the Compass Rose reconstruction projects have been advertised; bids will be opened on May 13. Orthmeyer expects to have recommendations of awards for both projects at the May 27, 2014 Authority Meeting. AIRPORT AUTHORITY ISSUES. Rental Car Customer Facility Charge. The Airport currently charges the rental car agencies a Customer Facility Charge in the amount of $1.75 per car per day. Those fees cover debt service and maintenance for the rental carwash building, as well as minor improvement projects for the rental car leased property. The Hertz concessionaire, Overland West, Inc., requested that the Airport consider capping the CFC’s charged at 14 days. Hertz feels that the additional fees hinder their abilities to compete for long-term rental contracts.

Motion was made by Eichler, seconded by Moe, to limit the Rental Car Daily Customer Facility Charge fees to a maximum of fourteen (14) days. The motion carried unanimously.

Motor Carriers Lease. Mercer reported that the General Services Administration has sent out another solicitation for offers for Federal Motor Carriers. The Airport responded to the original SFO about a year ago, and since that time GSA has made at least three modifications to that document. GSA stated that they have adopted rules that the agency cannot be located in an airport terminal, so relocating Motor Carriers from the Forest Service Building to the second floor of the terminal is no longer an option.

Professional Services. Mercer provided an overview on the Airport’s professional services agreements currently in place for engineering, legal and audit services.

FISCAL YEAR 2015 BUDGET. Airport staff continues to make adjustments to the FY 2015 Draft Budget. Mercer gave an overview of both the income and expense portions of the Budget and recommended that the Authority approve the Fiscal Year 2015 Operations and Maintenance Budget at the May 27, 2014 Authority Meeting, after more details concerning employee compensation and insurance rates become finalized.

PARKING LOT MODIFICATIONS. The Authority discussed the proposed installation of an electronic parking fees collection system. Airport staff will meet with employees of the Helena Parking Commission to review their newly installed system. Mercer outlined several advantages of the programmable collection system, and recommended that portions of the site work and preparation be completed in-house in order to keep project costs at an affordable level.

CONSENT AGENDA. Motion was made by Eichler, seconded by Fournier, to accept the Income and Expense and Past Due Financial Reports as presented. The motion carried unanimously.

OLD BUSINESS.

Helena Regional Airport Authority Meeting Minutes April 15, 2014 Page 2 of 3 None.

NEW BUSINESS. None.

REPORTS PRESENTED FOR REVIEW: Airport Director’s Comments – Ron Mercer Assistant Director’s Report – Jeff Wadekamper RMESTC Coordinator’s Report – Pete Hartman Income & Expense and Past Due Accounts Reports – Connie Lundin

/s/ Howard Skjervem, Chair ATTEST:

/s/ Janice Schenk, Secretary (SEAL)

Helena Regional Airport Authority Meeting Minutes April 15, 2014 Page 3 of 3