Group Members Requiring Special Consideration
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SLEEPOVER Risk Analysis and Management
Date: Class level: Teacher in Charge:
No. of children: No. of helpers: No. of staff:
Day/Time of departure: Day/Time of return to school: Approved by:
Group members requiring special consideration: Health (medical / dietary allergies):
Behaviour:
Other:
Pre-activity checklist On the day Equipment checklist Comments Venue visited List of all the attendees Mattress / bedroll Trip application approved by and their emergency contact Sleeping bag / pillow BOT/principal Intentions left at office PJs / toiletries Parental permission slips returned Student medication checked Supper supplies (milo, tea, coffee and Health/medical/emergency details First Aid kit checked sugar supplied) collected & checked Cell phone & charger Torch for group to use Safety action plan form to all Students equipment checked Morning tea & lunch attending adults Behaviour expectations discussed Drink bottles Zoo map printed for groups with all attendees Warm clothing Payment to Hamilton Zoo organised Wet weather gear OR Numbers finalised & communicated Sunscreen / hat to Hamilton Zoo one week prior to Appropriate footwear trip Medication Meal plan completed Zoo map and activity books (if any) Special dietary requirements for breakfast communicated to Hamilton Zoo
1 | Hamilton Zoo RAMs Modified 10/12/15 SLEEPOVER Risk Analysis and Management Observatory What could What would cause this? How to prevent this from Whose responsibility is When/where will Emergency plan go wrong? happening. this? preventative measures be taken? Personal accident Inadequate supervision Ensure supervision and All supervisors of visiting At discussion meeting with Supervisor notifies or injury group. Person not looking where they are going adherence to observatory entire group before Observatory staff of rules at all times. Students departure to the accident or injury. This Person falls over Being aware of uneven Observatory. action MUST be taken even Person pushing or shoving another ground or stairs Reminders given while at the if supervisor is a qualified General carelessness first-aider and situation is No running in observatory. Observatory. Not following observatory rules under control. Being considerate of others. First Aid administered by Supervision with hot water school supervisors. zip. Zoo staff member to be informed and incident report to be completed before supervisor leaves the zoo. Sick Person Lack of medication. Please ensure that all All visiting supervisors Discussed with supervisor Supervisor notifies Pre-existing condition. required medications (for prior to arrival at the Observatory staff of asthma, allergies, etc.) are Observatory. person’s condition. readily at hand and that pre- As and when necessary First Aid administered by existing conditions are Upon the arrival of qualified school supervisors. notified and that provision First aid personnel. has been made for this. Fire Deliberate, accidental, careless activity Care with use of tools and All supervisors of visiting Visitors will be briefed on fire Observatory staff will groups Smoking. accelerants. evacuation procedures on implement ‘Fire Emergency’ Reporting suspicious arrival at the observatory. procedure. behaviour. As and when suspicious All visitors will follow Smoking is not permitted on behaviour is reported. directions of Observatory Observatory grounds. staff. Making sure bedding is away from appliances. Earthquake Natural Process Unpreventable No designated responsibility Heeding predictions Observatory staff will Visitors will be briefed on implement ‘Earthquake’ earthquake procedures on Procedure. arrival at the observatory. All visitors to follow directions of Observatory
2 | Hamilton Observatory RAMs Modified 10/12/15 SLEEPOVER Risk Analysis and Management Staff. Special needs not Individual needs of visitors (e.g. Supervisors need to be All supervisors of visiting Ensure supervisors have Not an emergency situation catered for. intellectual, mobility, medical, informed of any students in groups. appropriate equipment and behavioural) are not acknowledged their care that require and are trained to meet and/or lack of awareness of these needs. special requirements. individual needs.
3 | Hamilton Observatory RAMs Modified 10/12/15 SLEEPOVER Risk Analysis and Management Hamilton Zoo
What could What would cause this? How to prevent this from Whose responsibility is When/where Emergency plan go wrong? happening this? will preventative measures be taken? Personal Person not looking where they are going Ensure supervision and All supervisors of visiting At discussion Supervisor notifies Zoo staff of accident or Person falls over adherence to zoo rules at group meeting with accident or injury. injury Students Person pushing or shoving another all times. entire group This action MUST be taken even if before supervisor is a qualified first-aider General carelessness Being aware of uneven ground or sections of departure to the and situation is under control. Not following zoo rules pathways. zoo. First Aid administered by qualified No running in zoo. Reminders given zoo or school first-aider. Being considerate of other while at the zoo. Zoo medical emergency procedure public. followed if injury is moderate or serious. Incident report to be completed before supervisor leaves the zoo. Person is lost or Inadequate supervision Ensure students are made All supervisors of visiting At discussion Contact zoo staff. unaccompanied Inadequate supervisor-student ratio aware of the requirement group meeting with Notice and description of missing Persons lack of awareness of risk in such to remain close to entire group person is radioed throughout zoo a situation supervisor at all times. before staff who will keep a lookout/help Ensure that supervisors departure to the search. personally conduct regular Zoo. Description of missing person put and careful headcounts. Reminders given over loud speaker. while at the Zoo. When located missing person will be returned to reception area to be collected.
4 | Hamilton Observatory RAMs Modified 10/12/15 SLEEPOVER Risk Analysis and Management What could What would cause this? How to prevent this from Whose responsibility is When/where Emergency plan go wrong? happening this? will preventative measures be taken? Toilet accident Excitement Supervisors to familiarise All supervisors of visiting At discussion Supervisors are responsible to be Waiting till last minute themselves with the group meeting with prepared for and take action if soiling Not knowing toilet location location of toilet facilities entire group event occurs. around zoo. before Not taking toilet breaks when offered Use toilets at the entrance departure to the Person with bladder problem of the zoo upon arrival zoo. Remind / point out toilet Reminders given facilities while moving while at the zoo. around the zoo.
Weather Lack of adequate protection against: Visitors must check the All supervisors of visiting At discussion Supervisor notifies Zoo staff of related hazards - dehydration - heat - cold weather forecast and groups meeting with person’s condition. - rain - wind - UV radiation ensure every charge is entire group This action must be taken. suitably protected from the before First aid administered by qualified zoo elements, particularly wind departure to the or school first-aider. and sun protection. zoo. Zoo ‘Medical Emergency’ procedure Reminders given followed if injury is of concern. while at the zoo. Incident report to be completed before supervisor leaves the zoo. Sick person Lack of medication Please ensure that all All visiting supervisors Discussed with Supervisor notifies Zoo staff of Pre-existing condition required medications (for supervisor prior person’s condition. asthma, allergies etc.) are to arrival at the This action must be taken. readily at hand and that zoo. First aid administered by qualified zoo pre-existing conditions are As and when or school first-aider. notified and that provision necessary Zoo ‘Medical Emergency’ procedure has been made for this. Upon the arrival followed if moderate or serious. of qualified Incident report to be completed first aid before supervisor leaves the zoo. personnel
5 | Hamilton Observatory RAMs Modified 10/12/15 SLEEPOVER Risk Analysis and Management What could What would cause this? How to prevent this from Whose responsibility is When/where Emergency plan go wrong? happening this? will preventative measures be taken? Person injured Person ignores written and/or verbal Provide clear and frequent All supervisors of visiting At discussion Supervisor immediately notifies Zoo e.g. bitten, instructions instructions not to attempt groups and any meeting with staff of incident/injury. scratched, by Lack of adequate supervision to touch animals or to offer accompanying zoo staff entire group This action MUST be taken even if animal Curiosity them food or other items. before supervisor is a qualified first-aider departure to the and patient seems unconcerned. zoo. Qualified zoo first-aider will attend. Reminders given Zoo ‘Medical Emergency’ procedure while at the zoo. followed if injury is moderate or serious. Incident report to be completed before supervisor leaves zoo. Special needs Individual needs of visitors (e.g. Supervisors need to be All supervisors of visiting Ensure Not an emergency situation. not catered for. intellectual, mobility, medical, informed of any students in groups. supervisors have behavioural) are not acknowledged their care that require and appropriate and/or lack of awareness of these needs. special requirements. equipment and are trained to meet individual needs Dropping food, Desire to attract animal and observe Utilising rubbish bins. All supervisors of visiting At discussion Do not attempt to retrieve any item clothing or litter reaction Inform visitors of the need groups meeting with from enclosure. into enclosures Accidental release (e.g. blown by wind) to respect the ‘homes’ of entire group Supervisor notifies zoo staff of their Desire to feed animals our animals and of the before item ending up in enclosure. danger items of rubbish can departure to the Notification passed to relevant zoo pose to animals when zoo. team leader for appropriate action. playing or ingesting them Reminders given and that animals are on while at the zoo. special diets. Make sure clothing is worn or held securely.
6 | Hamilton Observatory RAMs Modified 10/12/15 SLEEPOVER Risk Analysis and Management What could What would cause this? How to prevent this from Whose responsibility is When/where Emergency plan go wrong? happening this? will preventative measures be taken? Animal escape Earthquake, accidental release Regular monitoring of All zoo staff particularly Daily during Zoo staff will implement ‘Animal enclosure keepers feeding. Escape’ procedure. condition/security. Daily during All visitors will follow directions of Care with entry/exit of general zoo staff Zoo staff. keepers/zoo personnel. movement Appropriate design of about the zoo. enclosure. During enclosure design. Fire Deliberate, accidental, careless activity Care with use of tools and All supervisors of visiting As and when Zoo staff will implement ‘Fire accelerants. groups utilising tools, Emergency’ procedure. Care with BBQ and gas All zoo staff and visiting facilities and All visitors will follow directions of bottles. contractors. ignition systems Zoo staff. Reporting suspicious around the zoo. behaviour. As and when suspicious behaviour is reported. Earthquake Natural Process Unpreventable No designated responsibility Heeding Zoo staff with implement predictions ‘Earthquake’ procedure. All visitors to follow directions of Zoo staff. Burns Accidental spillage of hot drinks Students to be supervised All supervisors of visiting Supervising Supervisor notifies Zoo staff of by adults in the café area. groups. adults will be person’s condition. instructed by This action must be taken. group leader of First aid administered by qualified zoo their or school first-aider. responsibilities. Zoo ‘Medical Emergency’ procedure followed if injury is of concern. Incident report to be completed before supervisor leaves the zoo
7 | Hamilton Observatory RAMs Modified 10/12/15