Minutes of Meeting s5

ADMINISTRATION COMMITTEE September 28, 2004

PRESENT: Hugh Henderson, Chairman James Powers Greg Relic Cathy Rothenberger

(NOTE: All approved transfers and budget amendments are in the transfer resolution.)

LYNN BASS

Mrs. Bass requested the committee adjourn to Executive Session to discuss loan requests. Motion-Relic; second-Powers; carried and approved.

Back in open session, motion-Relic to approve the loan request from the Micro Enterprise Program; second-Powers; carried and approved.

Motion-Rothenberger; second-Henderson; aye-Powers; abstain-Relic; carried and approved for the consolidation of previous loan.

RON TIDERENCEL

Mr. Tiderencel requested approval to purchase a plow (2 for the price of one) from Wayne’s Welding in the amount of $2,500. Motion-Relic; second-Henderson; aye- Rothenberger; absent-Powers; carried and approved.

Mr. Tiderencel requested approval to purchase NYVIP required for vehicle inspections from SGS Testcom, Inc. in the amount of $2,241.41. Motion-Rothenberger; second- Powers; carried and approved.

Mr. Tiderencel requested transfers.

Representative Rothenberger requested the County Board adopt a highway to clean and a presentation be made at the October Board meeting.

COMMISSIONER CHRISTMAN AND TONY LESHINSKI

Commissioner Christman requested approval to abolish 2 vacant funded Keyboard Specialist positions and create 2 Clerk positions. Motion-Relic; second-Powers; carried and approved.

Commissioner Christman requested approval to purchase EMEVS Machine for Birnie Bus from Computer Sciences Corp at a cost of $817. Motion-Relic; second-Powers; carried and approved.

Mr. Leshinski requested transfers. ADMINISTRATION COMMITTEE Page 2 September 28, 2004 ADMINISTRATION COMMITTEE Page 3 September 28, 2004

DIANE CARLTON

Mrs. Carlton requested transfers.

DIANE CUSWORTH

Mrs. Cusworth and Roy Althiser requested approval to purchase two chairs from Hummels at a cost of $985 each. Motion-Rothenberger; second-Relic; carried and approved.

Ms. Cusworth requested transfers.

BRIAN POKORNY

Mr. Pokorny requested approval to purchase E-safe renewal licenses from Ikon Office Solutions in the amount of $2,399. Motion-Rothenberger; second-Powers; carried and approved.

Mr. Pokorny requested approval to have Basile and Son Fire Alarms install an automated temperature sensor in the server room at a cost of $489. Motion- Rothenberger; second-Relic; carried and approved.

FRANCES WRIGHT

Mrs. Wright requested approval to purchase a color laser printer from CDW at a cost of $600. Discussion. Mrs. Wright said she had approached DOH and Planning to use their color printers, and they had declined. Motion to approve the purchase-Powers; second-Henderson; no-Rothenberger. Representative Relic said he would speak with Mrs. Carlton about this. Motion lost.

Mrs. Wright requested approval to purchase 4 electric meal transporters from Nutrisystems at a cost of $510 each. Motion-Relic; second-Rothenberger; carried and approved.

Mrs. Wright requested approval to abolish a Motor Vehicle Operator position and create a Sr. Aging Services Aide position. Motion-Relic; second-Rothenberger; carried and approved.

SHERIFF MUNDY AND TERRY CLAPPER

Chairman Higgins and Sheriff Mundy explained that the 5 years that Deputy Clapper was Security Officer did not count towards the 25 year retirement plan in the Sheriff’s Department, as the NYS Retirement System excludes Security Officers. Special legislation at the state level is required to reinstate Deputy Clapper’s 5 years. The county will have to pay the cost of $9,700. Since the Office of Court Administration (OCA) pays Deputy Clapper’s salary, motion-Relic to have the County Treasurer ADMINISTRATION COMMITTEE Page 4 September 28, 2004

contact OCA to determine if they will pay this amount and, if not, the county will pay; second-Rothenberger; carried and approved.

MARYBETH VARGHA

Mrs. Vargha requested approval to purchase the following from SARA grant monies:

From Ikon 1 ea. Server @ $8,858.00 Installation $4,800

From New Atlanta Servlet executive software @ $1,795

From Applied GIS Arcims software @ $8,200 Installation @ $1,200

Motion-Relic; second-Powers; carried and approved.

DORA MOORE

Mrs. Moore presented various transfers.

Mrs. Moore requested a resolution providing health insurance benefits for non- represented part-time and temporary county employees. Motion-Relic; second-Powers; carried and approved.

Mrs. Moore requested approval for a resolution to contract with Ciaschi, Dietershagen, Little, Mickelson and Co LLP for audit services. Motion-Henderson; second-Relic; carried and approved.

Mrs. Moore requested approval to purchase a Canon copier under state contract from Ikon at a cost of $11,802. Motion-Powers; second-Relic; carried and approved.

The Committee reviewed the Treasurer’s budget for 2005.

GRANTS WRITER

Ms. Morton presented the Grants Writer budget. All line item figures are “best guesstimate”. Since there is only $20,000 in grant monies currently available through December, 2005 and the salary is set at $29,000, it appears the county will have to front monies unless/until the Grants Writer person obtains additional grant monies. In conjunction with this, the committee reviewed the applications for this position. ADMINISTRATION COMMITTEE Page 5 September 28, 2004

PURCHASING

Ms. Morton presented the memo for cutting off all county purchases on November 1st, which the committee chairman signed.

THE MEADOWS

On behalf of Mr. Marchi, Ms. Morton presented the request to abolish the positions of Health Facility Transport Aide, Cleaners, Laundry Workers, Nursing Home Chauffeur and Food Service Helpers and to create the positions of Universal Aide, Universal Workers I and Universal Workers II. Motion Relic; second-Powers; carried and approved.

In addition, Ms. Morton presented the request to abolish the position of Assistant Director of Nursing and create the position of Staffing Coordinator. Motion-Powers; second-Relic; carried and approved.

POLICIES

The committee will review the proposed amendments to the Purchasing Policy and Procedures Manual and the M/C Manual at the October committee meeting. Ms. Morton will send the M/C Manual to all M/C staff for their input.

The committee adjourned to Monday, October 25, 2004 at 10:00 a.m.