Mike Walsh Called the Meeting to Order: 7:07Pm

STOW-MUNROE FALLS PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR BOARD MEETING Monday October 27, 2008

CALL TO ORDER

The meeting was called to order at 6:15 pm by Secretary David Renninger.

PRESENT

David Renninger, Secretary; Rick Archer (6:50), Tom Shubert, Ken Gessford, Rosemary Cannon, President

ABSENT

Craig Mancuso

OTHERS PRESENT

Doug Dotterer, Director, Linda Sutherland, Fiscal Officer

PUBLIC

Stow and Munroe Falls City School Board President, Dennis Mariola

At the October 13, 2008, Stow Board of Education Meeting Rosemary Cannon was appointed to complete the seven-year term from which Michael Walsh recently resigned.

SWEARING IN OF THE NEW TRUSTEE AND BOARD OFFICER FOR 2008

Dennis Mariola, President Stow-Munroe Falls School Board of Education swore in the new Trustee: Rosemary Cannon. Dennis Mariola, member Stow-Munroe Falls School Board of Education swore in the Library Board Officer(s) for 2008: Rosemary Cannon, President. Please see attached copy.

1 MINUTES

MOTION NO. 081027-1 APPROVE September 22, 2008 MINUTES______

Renninger moved, Shubert seconded:

RESOLVED: That the Board Minutes of September 22, 2008 regular meeting be accepted and approved.

All were in favor. Motion carried.

FINANCE

MOTION NO. 081027-2 APPROVE SEPTEMBER TREASURER’S REPORT______

Shubert moved,Gessford seconded:

RESOLVED: That the Board of Trustees approves the Treasurer’s Report for September 2008.

MTD BANK REPORT FOR MONTH 09 - STOW-MUNROE FALLS PUB LIB

MTD Begin Mo MTD MTD MTD Tran BANK DESCRIPTION Bal Deposit Withdrawal Tran In Out Balance 1 MAIN CHECKING ACCOUNT 428,088.52 155,397.47 176,631.73 0 0 406,854.26 2 PAYROLL CHECKING ACCOUNT 0 0 0 0 0 0 BUILDING PROJECT CHECKING 4 ACCT 0 0 0 0 0 0 9 IMPREST FUNDS 300 0 0 0 0 300 20 CERTIFICATES OF DEPOSIT 0 0 0 0 0 0 21 STAR OHIO - INVESTMENTS 444,111.48 878 0 0 0 444,989.48 24 STAR OHIO BLDG - INVESTMENTS 271,758.66 537.31 0 0 0 272,295.97 1,144,258.66 156,812.78 176,631.73 0 0 1,124,439.71

The roll being called on its adoption, the vote resulted as follows:

AYES: Gessford, Renninger, Shubert, Cannon NAYS:

Motion carried.

MOTION NO. 081027-3 APPROVE ALLOCATED 2009 PLF MONIES______

2 Shubert moved, Renninger seconded:

RESOLVED: That the Board of Trustees approves the 6.1858 % of estimated PLF monies for Summit County allocated to Stow-Munroe Falls Public Library for 2009 as agreed and voted on by the Library Trustees Council of Summit County on October 23, 2008.

AYES: Renninger, Shubert, Gessford, Cannon NAYS:

Motion carried.

MOTION NO. 081027-4 APPROVE SERVICE CONTRACTS______

Gessford moved, Renninger seconded:

RESOLVED: That the Board of Trustees approves the following:

a) Scholastic Agreement $2355.00 11/15/08-11/15/09 (Online Renewal: Encyclopedia Americana; Grolier Multimedia; New Book of Knowledge; Lands & Peoples)

b) Gale Agreement $19466.11 1/1/09-12/31/09 (Online Renewal: Biography Resources; Literature Resource; General Reference; Business & Company Resource)

AYES: Shubert, Gessford, Renninger, Cannon NAYS:

Motion carried.

PROGRAM

DIRECTOR’S REPORT

3 MOTION NO. 081027-5 ACCEPT DIRECTOR’S REPORT______

Shubert moved, Renninger seconded:

RESOLVED: That the Board of Trustees accepts the written Director’s report for the month of September 2008.

DISCUSSION ITEMS

MOTION NO. 081027-6 APPROVE LIBRARY OPENING LATE______

Renninger moved,Gessford seconded:

RESOLVED: That the Board of Trustees approves the library opening at 10am on December, 18, 2008 for a Staff Holiday Breakfast.

BOARD COMMITTEES

BUILDING & GROUNDS

Mr. Shubert stated nothing to report.

FINANCE

Mrs. Cannon stated nothing to report.

HUMAN RESOURCES

Mr. Archer stated nothing to report.

4 LEGISLATION/RULES

MOTION NO. 081027-7 AMEND OPERS (Ohio Public Employees Retirement System)_

RESOLVED: That the Board of Trustees amends Ohio Public Employees Retirement System Employee Policy to read as follows:

Resolution that Stow-Munroe Falls Public Library will pick up the statutorily required contribution to the Ohio Public Employees Retirement System for the employees of the Stow-Munroe Falls Public Library pursuant to internal revenue code section 414(h)(2).

WHEREAS, pursuant to federal and Ohio laws, the federal and state income taxes on a portion of the wages or salaries of the employees of the Stow-Munroe Falls Public Library will be deferred if Stow-Munroe Falls Public Library “picks up” (assumes and pays) the contributions statutorily required by such elected officials and covered employees to Ohio Public Employees Retirement System (OPERS); and

WHEREAS, Stow-Munroe Falls Public Library will not incur any additional costs in the picking up of such contributions.

NOW THEREFORE BE IT ORDAINED BY STOW-MUNROE FALLS PUBLIC LIBRARY OHIO, THAT:

SECTION 1: Effective October 27, 2008 the full amount of the statutorily required employee contributions to OPERS shall be withheld from the gross pay of each person within any of the classes established in Section 2 herein and shall be “picked up” (assumed and paid to OPERS) by the Stow-Munroe Falls Public Library. This “pick up” by the Stow-Munroe Falls Public Library shall be designated as public employee contributions and shall be in lieu of contributions to OPERS by each person within any of the classes established in Section 2 herein. No person subject to this “pick up” shall have the option of choosing to receive the statutorily required contribution to OPERS directly instead of having it “picked up” by Stow-Munroe Falls Public Library or of being excluded from the “pick up”. The Stow-Munroe Falls Public Library shall, in reporting and making remittance to OPERS, report that the public employees contribution for each person subject to this “pick up” has been made as provided by the statute. Therefore, contributions, although designated as employee contributions, are employer-paid, and employees do not have the option to receive the contributions directly. All contributions are paid by the employer directly to the plan.

SECTION 2: The “pick up” by the Stow-Munroe Falls Public Library provided by this ordinance shall apply to all persons that are employees of the Stow-Munroe Falls Public Library who are or become contributing members of OPERS.

SECTION 3: The Stow-Munroe Falls Public Library’s method of payment of salary to employees who are participants in OPERS is hereby modified as follows, in order to provide for a salary reduction pick up of employee contributions to OPERS.

SECTION 4: The total salary for each employee shall be the salary otherwise payable under the Stow-Munroe Falls Public Library policies. Such total salary of each employee shall be payable by the Stow-Munroe Falls Public Library in two parts: (a) deferred salary and (b) cash salary. An employee’s deferred salary shall be equal to that percentage of that employee’s total salary which is required from time to time by OPERS to be paid as an employee contribution by that employee, and shall be paid by the Stow-Munroe Falls Public Library to OPERS on behalf of that employee as a pick up and in lieu of the OPERS employee contribution otherwise payable by that employee. An employee’s cash salary shall be equal to that employee’s total salary less the amount of the pick up for that employee, and shall be payable, subject to applicable payroll deductions, to that employee. The Stow-Munroe Falls Public Library shall compute and remit its employer contributions to OPERS based upon an employee’s total salary. The total combined expenditures of the Stow-Munroe Falls Public Library for such employees’ total salaries payable under applicable Stow-Munroe Falls Public Library policies and the pick-up provision of this resolution shall not be greater than the amounts it would have paid for those items had this provision not been in effect.

5 Section 5: The fiscal is hereby authorized and directed to implement the provisions of this ordinance to institute the “pick up” of the statutorily required contributions to OPERS for those persons reflected in Section 2 herein so as to enable them to obtain the result in federal and state tax deferments. to read as follows:

AYES: Archer, Gessford, Renninger, Shubert, Cannon NAYS:

Motion carried.

LONG RANGE PLANNING

Mr. Renninger stated the Long Range Planning Committee will meet on Wednesday November 5, 2008 at 9:00am.

TECHNOLOGY

Mr. Shubert stated nothing to report.

RECORDS COMMISSION

Mr. Archer stated nothing to report.

FUNDING INITIATIVES

There is no Funding Initiatives Committee for the year 2008.

NEW BUSINESS

Mr. Renninger requested the Stow-Munroe Falls Public Library Trustees to allow the Stow- Munroe Falls Library Foundation to utilize the Stow-Munroe Falls Public Library e-mail list of patrons to solicit donations for the 2009 Dessert Extravaganza. The Stow-Munroe Falls Public Library Board of Trustees stated it was permissible for the Stow-Munroe Falls Library Foundation to use the e-mail list.

Mrs. Cannon appointed Mr. Archer, Chair and Tom Shubert as members of the Nominating Committee for Officers on the Stow-Munroe Falls Public Library Board of Trustees for 2009.

6 MOTION NO. 081027-8 RESOLUTION FOR MICHAEL WALSH______

Mrs. Cannon stated:

RESOLVED: That the Board of Trustees presented the following resolution for Mr. Michael Walsh:

AYES: Gessford, Renninger, Shubert, Archer, Cannon NAYS:

Motion carried.

7 MOTION NO. 081027-9 AJOURNMENT______

Shubert moved, Renninger seconded to adjourn the meeting at 7:05pm.

Secretary Board President

Linda Sutherland Fiscal Officer

8 INSTALLATION OF OFFICERS STOW-MUNROE FALLS PUBLIC LIBRARY Board of Trustees

(To be sworn in by a member of the Board of Education)

Ask: Would the new officers for the Board of Trustees please come forward? Please answer “I do” after the following question.

Do you acknowledge that your role as a trustee is to contribute to defining the organization’s mission and governing the fulfillment of that mission and carry out the functions of the office of trustee as specified in the organization by-laws and policies.

And that your role as a trustee will focus on the development of broad policies that govern the implementation of the institutional plans and purposes. This role is separate and distinct from the role of the Director to whom is delegated the responsibility of determining the means of implementation of Board policies.

Answer: I do

Ask: Please answer “I will” after the following statement of commitment.

I will exercise the duties and responsibilities of this office with integrity, collegiality and due care.

Answer: I will

President __Rosemary Cannon_, you have been given the highest honor the library can bestow on any trustee. It will be your wisdom, justice, dependability, and incentive that will stimulate and encourage progress. It will be your duty to preside at all meetings and represent the library in fellowship and harmony. Are you willing to accept this honor? If so, please say “I do”.