National Rural Roads Development Agency

No. H-11020/2/05/Tech Government of India Ministry of Rural Development (National Rural Roads Development Agency) 5th Floor, 15, NBCC Tower, Bhikaji Cama Place New Delhi- 110066

March 14, 2012

Pr. Secretaries/Secretaries incharge of PMGSY of all States.

Subject: Submission of proposals and the documents for Empowered Committee Meeting.

As you are aware, the procedure for submission of proposals and the documents required for the Empowered Committee are detailed in the Operations Manual Chapter- 4 Para 4.6.

2. Ministry of Rural Development has also issued some circulars from time to time as per the provisions of PMGSY guidelines and Operations Manual. It has been felt that a Checklist indicating the documents required, covering the provisions of Operations Manual and various circulars be provided to all the States.

3. The Checklist for sending of annual proposals and the documents required for Empowered Committee Meeting is enclosed. It is requested to ensure that the Proposals are submitted as per this checklist.

Yours sincerely,

Encl: as above

(Dr. Pramod Kumar Anand) Joint Secretary (RC) & DG (NRRDA) Documents required for Empowered Committee Meeting

1. Brief for Empowered Committee Meeting containing information along with checklist for the following purposes as per Annexure 4.4 of Operations Manual.

a. Status of Core Network b. Certificate for Maintenance by State Government c. Status of Connectivity (District-wise) d. Status of ongoing PMGSY projects e. Status of Quality Control Monitoring f. Status of OMMAS g. Details of proposals for the current year h. Cost of projects (Construction and Maintenance) i. Proceedings of the State Level Standing Committee clearing the proposals j. Capacity and institutional readiness of the projects.

2. Check list for the Date of Empowered Committee Meeting as per Annexure 4.5 of Operations Manual. 3. Submission of Annual proposals in Proforma A, B and C and sample DPRs in hard copy. 4. Compliance of following circulars of Ministry of Rural Development.

a. Submission of Mandatory Certificates with Project Proposals as per D.O.P- 17012/6/2004/TECH dated 10th June, 2009. b. Meeting of Gram Sabha after Transect Walk for preparation of Detailed Project Reports (DPRs) under PMGSY- Circular No. 9/2011 No. P-17017/1/2010-RC dated 27th July, 2011. c. Participation of Hon’ble Member of Parliament in selection of eligible proposals, joint inspection and Foundation Laying Ceremony under PMGSY, Circular No. 10/2011 No. P-17017/1/2010-RC dated 28th July, 2011. d. Detailed Project Reports (DPRs) for PMGSY sanctions-Submission in PDF format in DVDs regarding –Circular No. 01/2012 No. 17017/1/2010-RC dated 9th January, 2012. e. Proposals of New Connectivity for Habitations eligible under PMGSY-Circular No. 2/2012 No. P-17025/6/2010-RC dated 15th Feb., 2012. f. Maintenance of Roads constructed under PMGSY as per No. P-17024/11/2011-RC dated 6th March, 2012. Annexure: 4.4 (See Para 4.6)

PRADHAN MANTRI GRAM SADAK YOJANA (PMGSY) BRIEF FOR THE EMPOWERED COMMITTEE

Name of the State:

Part I – Institutional

1. Name of the Nodal Department:

2. Name of the Executing Agency(ies):

3. a) Name of the State Level Autonomous Agency & Date of Registration b) Name & Designation of CEO

4. Name & Designation of main SRRDA functionaries a) Chief Engineer b) Financial Controller c) Empowered Officer d) State Quality Coordinator e) IT Nodal Officer 5. Bank Account with a) Program Account A/C No b) Administrative Account A/C No c) Maintenance Account A/C No d) Status of Utilization Certificates (UC) Year UC AR e) Audit Report (AR)

6. a) Date of approval of Core Network b) Whether DRRP entered in OMMAS Maintenance a) Mechanism for overseeing maintenance

Year Budget Exp Of which Exp. On b) Maintenance budget & expenditure for PMGSY Rural Roads Roads

Part II – Progress under PMGSY

1. Status of Connectivity 1000+ 500-999 250-499 Less than Total 250 Total number of Habitations Total number of Connected Habitations (as on 25-12-2000) Total number of Unconnected Habitations (as on 25-12-2000) Coverage of Habitations 2000-01 (Phase-I) 2001-03 (Phase-II) 2003-04 (Phase-III) 2004-05 (Phase IV) Under other Programs Balance Unconnected Habitations

2. PMGSY 2000-01 & Subsequent Years: 2000-01 2001-03 2003-04 2004-05 2005-06 Allocation (Rs. in crore) Value of projects cleared (Rs. in crore) Amount released (Rs. in crore) BMS Works (Rs. in crore) Total No. of road works Total length of road works Total No. of Habitations benefited Cost (Rs. in crore) New No. of road works Connectivity Length (km) Number of Habitations covered Cost (Rs. in crore) Upgradation No. of road works Length (km) Number of Habitations covered Progress Total Expenditure upto (Date) Total No. of road works completed Total Length of roadworks completed Total No. of Habitations benefited Likely date of completion Expenditure upto ______(Rs. in crore) No. of road works completed New Length of road works completed Connectivity (km) Number of Habitations benefited Expenditure upto _____ (Rs. in crore) No. of road works completed Upgradation Length of road works completed (km) Number of Habitations benefited It may be ensured that the information given in the website tallies with the information above at Sl. No. 1 & 2. 3.a) Quality Control Monitoring by 2nd tier State Level Quality Control Agency (SQC):

Sl. Name of Total No. of Total No. (& Quality Grading No & (%) No. District road works in %) of Road the district works Complete In Progress Inspected by P A G VG Total P A G VG Total SQC

Note: P – Poor A – Average G – Good VG – Very Good.

II) Details of State level Quality Control Mechanism III) Status of District Labs iv) Action on NQM Reports

- No. of reports received - No. of reports on which action taken - No of cases of action pending with Contractor (with details of penalty)

4. OMMS Data entry (as on

Item Actual As entered in OMMS

5. Training

Year No of Trained Contractor Personnel JE AE EE / SE Part III Current Proposals

1. Details of Proposals :

Year ( ) Allocation (Rs. in crore) Value of projects proposed (Rs. in crore) Total No. of road works Total length of road works Total No. of Habitations benefited Cost (Rs. in crore) No. of road works New Length (km) Connectivity Number of Habitations covered Average cost per km Cost (Rs. in crore) No. of road works Upgradation Length (km) Number of Habitations covered Average cost per km Year Estimated Cost (Rs. in Lakhs) % of Construction Cost 1st Year 2nd Year Maintenance 3rd Year 4th Year 5th Year Total

2. Special Cases {Roadworks Included in S No. 1 above} :

a) Cement Concrete Roads :

Sl. Name of District No. of road Length of road Cost (Rs. In Average cost No. works works (In km) lakh) (per km)

b) Modified Bitumen Roads:

Total Sl. Name of District No. of road works Length of road Cost (Rs. In Average cost No. works (In km) lakh) (per km)

c) Gravel Roads:

d) Lime / Cement Stabilized Roads:

Sl. Name of District No. of road works Length of road Cost (Rs. In Average cost No. works (In km) lakh) (per km)

e) Fly Ash Stabilized Roads:

Sl. Name of District No. of road works Length of road Cost (Rs. In Average cost No. works (In km) lakh) (per km)

f) Any others (please specify):

Total 3. District-wise summary of proposals attached (Format enclosed – Annexure 7.2)

4. Details of MPs Proposals: (MP-I and MP-II enclosed)

Based on MP-III Totals:

Name of MP Road works taken on % of value to total recommendation Value No Value

Total:

Signature Secretary Nodal Department

Annexure 4.5

PRADHAN MANTRI GRAM SADAK YOJANA (PMGSY) CHECK LIST FOR DATE FOR EMPOWERED COMMITTEE

State Phase______

Annual Allocation Value of proposals______

1. Core Network ready Yes No

2. Whether DRRP data entered in OMMS Yes No

3. CNCP/CUP list used Yes No

4. (a) Whether proposals approved by District Panchayat Yes No (b) Whether proceedings of SLSC attached Yes No 5. DPRs scrutinized and entered in OMMS Yes No 6. If upgradation included, whether PCI register Completed Yes No 7. Whether designed for unsealed surface for roads Yes No Below 1000 population

8. MP I, II and MP-III received Yes No

9. 5- year maintenance lump sum estimates given year –wise Yes No 10. (a) Whether estimates prepared using latest SSR for Rural Roads

(b) Date of SSR: Yes No

11. DPR clearance Okayed in OMMS by STA Yes No 12. Whether Draft Tender Document uploaded in proposals module

13. Whether capacity currently exists to take up the works Yes No (Please give status of on-going works)

14. Whether IPAI Accounts System adopted Yes No

15. For Border/ LWE areas: Whether recommended by MHA

16. In case of ADB/ WB proposals Yes No

(a) Value of proposals in relation to approved size of batch Yes No (b) Whether ECoP etc. applied Yes No

(c) Whether sub-projects cleared by TE/PIC & STA Yes No

Yes No 17. Remarks: ______

______

CE, SRRDA

18. Comments / Recommendation of Director (Technical) NRRDA

______