Gordon Cooper Technology Center

GORDON COOPER TECHNOLOGY CENTER

JOB DESCRIPTION

Job Title: Registrar Department: Student Services

Supervisor: Assistant Superintendent Personnel Classification: Support

Job Summary: Responsibilities include accurately completing the daily attendance report, maintaining student’s transcripts, distributing, recording and mailing progress reports, nine weeks and semester grades. Assists principal in completing reports. Prioritizes and completes all essential functions, efficiently, accurately, and timely. Regular attendance is expected.

Essential Processes: 1. Assist Principal in completing reports:  Assist in the completion of the ODVTE October 1 Report and the IPEDS.

2. Complete daily attendance report:  Generate list of absent students in the AM and PM classes.  Phone absent student’s high school and parents.  Mail letter regarding student’s absence to all parents not reached by phone.  Complete any attendance changes.

3. Maintain student’s permanent records:  Assist instructors in completing student’s transcripts.  Assist patrons by completing requests for copies of transcripts.

4. Organize distribution of progress reports and grade cards:  Distribute progress reports and grade cards to instructors.  Input grades in school’s system.  Distribute grades to schools and mail to parents.

5. Serve as GCTC liaison to home school:  Contact home schools with list of students participating in school activities.  Properly check-out all students leaving campus. Keep necessary documentation.

6. Maintain working knowledge of appropriate word processing and database software programs. Update skills as necessary.

7. Perform additional duties as directed by the Assistant Principal, Assistant Superintendent and Superintendent.

of 2 Education: High School Diploma or GED required.

Experience: Minimum of two years secretarial experience in a school or business setting or a combination of one year secretarial training and one year of secretarial experience. Must have microcomputer experience in word processing and database management with accurate typing skills. Must have organizational skills, be dependable and complete work accurately, thoroughly, and according to specifications. Must demonstrate capability and willingness to assume added responsibilities.

Initiative: Must demonstrate self-starting ability, accept all jobs willingly, and have a positive attitude. Must show willingness to assist other department members with work flow. Must take pride in work.

Physical Requirements: Moderate lifting and carrying required. Mobility on GCTC campus. Must be able to communicate effectively.

Mental Requirements: Capable of working in a fast-paced office with many duties being performed at one time.

Working Conditions: Indoor/Sedentary

Equipment Used: Personal computer Laser, IBM Proprinter, and Inkjet Printers Fax machine 10-Key Calculator Typewriter Copier Telephone System Laminator Two-way radio