County of Alameda s4

COUNTY OF ALAMEDA GENERAL SERVICES AGENCY-PURCHASING ADDENDUM No. 6 to RFP No. 900644 for Inmate Commissary

Specification Clarification/Modification and Recap of the Networking/Bidders Conferences AND Site Visit Held on December 16, 2009 and December 17, 2009 AND January 28, 2010 ______

NOTICE TO BIDDERS

THIS COUNTY OF ALAMEDA, GENERAL SERVICES AGENCY (GSA), RFP ADDENDUM HAS BEEN ELECTRONICALLY ISSUED TO POTENTIAL BIDDERS VIA E-MAIL. E-MAIL ADDRESSES USED ARE THOSE IN THE COUNTY’S SMALL LOCAL EMERGING BUSINESS (SLEB) VENDOR DATABASE OR FROM OTHER SOURCES. IF YOU HAVE REGISTERED OR ARE CERTIFIED AS A SLEB PLEASE ENSURE THAT THE COMPLETE AND ACCURATE E-MAIL ADDRESS IS NOTED AND KEPT UPDATED IN THE SLEB VENDOR DATABASE. THIS RFP ADDENDUM WILL ALSO BE POSTED ON THE GENERAL SERVICES AGENCY (GSA) CONTRACTING OPPORTUNITIES WEBSITE LOCATED AT HTTP://WWW.ACGOV.ORG/GSA/PURCHASING/BID_CONTENT/CONTRACTOPPORTUNITIES.JSP .

The following Sections have been modified to read as shown below. Changes made to the original RFP document are in bold print and highlighted, and deletions made have a strike through.

Exhibits Added:

Exhibit O – Inmate Commissary Usage Report Exhibit P – Glenn E. Dyer Elevator Dimensions Exhibit Q – Order Form

RESPONSES TO WRITTEN QUESTIONS

Q1) Can a vendor bid on this contract if they cannot provide all of the items listed in Exhibits B and B1? A) The County is requesting a vendor able to provide all items listed on Exhibit B.

1401 LAKESIDE DRIVE, SUITE 907, OAKLAND, CALIFORNIA 94612 510 208 9600 FAX 510 208 9626 www.acgov.org/gsa

I:\PURCHASING\Contracting Opportunities\Purchasing\Inmate Commissary (900644)\Addendum6_InmateCommissary.doc County of Alameda, General Services Agency – Purchasing RFP No. 900644, Addendum No. 6

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Q2) Will this bid be awarded to one vendor or to several? A) The contract, if awarded, will be awarded to one vendor.

Q3) Will the debit cards used by the inmates be personal debit cards? A) Yes, the inmates will use personal debit cards.

Q4) What type of order form will the vendor need to supply to the County? A) The vendor should provide Scantron forms or a form that is equivalent.

Q5) Will food items be available only in the vending machines or will food items also be on the commissary order form? A) Food items should be available in vending machines and on the order form.

Q6) Can the County provide a commissary product usage report with cost? A) Yes. See Exhibit O for the usage of commissary products and the vending machines. The cost of the products for the County is on Exhibit Q which is the order form currently used.

Q7) What is the current commission rate the Inmate Welfare Fund (IWF) is receiving? A) The IWF currently receives a commission rate of 42%.

Q8) How many vending machines are required for each facility? A) Under the current housing unit classification configuration, Santa Rita Jail has approximately 58 vending (candy/chips) machines, and 29 beverage machines. Glenn E. Dyer Jail has 11 vending machines and 11 beverage machines.

Q9) What type of facility space will be provided to the vendor for staging orders and receiving deliveries? A) There is a caged staging area near the loading dock at the Santa Rita Jail and one at the Glenn E. Dyer Jail.

Q10) If the County provides office space what is the cost to the vendor? A) Space is provided by the County at no cost to the vendor.

Q11) Does the County currently use scanners? A) The County does not use scanners.

Q12) Would the County use the vendor’s software to manage the Inmate Trust Fund? A) The County will use its own software.

Q13) What software is the County currently using? A) The County uses the Automated Jail Identification System (AJIS) which is proprietary software created by Alameda County ITD. County of Alameda, General Services Agency – Purchasing RFP No. 900644, Addendum No. 6

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Q14) Will the County require the vendor to provide computers or other equipment? Can the County provide a list of equipment that is either desired or required for commissary purposes (e.g., computers, printers, etc.)? A) The Sheriff’s Office will provide two desktop computers, a matrix-type printer, telephone access, LAN access, restricted AJIS access, and computer technical support.

Q15) How will the inmate’s account balance information be sent to the vendor to process orders? A) The bidder must provide a proposed method of obtaining the inmate’s account balances electronically. Currently the commissary vendor logs in to the AJIS which contains updated inmate account information.

Q16) How will credits be issued and within what time frame? A) The bidder must provide a proposed method of issuing credits and a timeframe describing when they will be able to issue them. Currently the commissary vendor updates the AJIS system with credits and payments due to inmates within 24 hours.

Q17) Will the County allow the vendor to keep delivery vehicles on site during the delivery/distribution process? A) Yes, the County will allow the vendor to keep delivery vehicles on site during delivery and/or distribution.

Q18) Are there any vehicle height restrictions? A) There are no vehicle height restrictions.

Q19) What parking will be available for the vendor’s associates who will deliver orders? A) Parking is available in the rear of the facilities for associates delivering orders.

Q20) How long does it take the County to perform background checks on vendor personnel? A) There are two different types of background investigations: 1) contract employees who deliver the commissary product to inmates (once or twice a week), and, 2) contract employees who are assigned to the Santa Rita Jail/Glenn E. Dyer Jail facilities. Contract delivery employees must submit a Site Clearance Form to the Santa Rita Jail Classification Unit. The site clearance background may take up to seven business days to complete. Contract employees, who are assigned to the facility, must also submit a Site Clearance Form. Additionally, the contract employee (assigned to the facility) must submit to a thorough background investigation, including fingerprinting VIA “Live Scan” to the Alameda County Sheriff’s Office Backgrounds and Recruiting Unit within five days of submitting the Site Clearance Form. The assigned contract employee will continue to work at the facility until the background investigation is completed. The investigation may take up to three to five months to complete. In the event the contract employee is deemed “unsuitable” for employment at a Sheriff’s Office facility, the employee’s site clearance will immediately be revoked. County of Alameda, General Services Agency – Purchasing RFP No. 900644, Addendum No. 6

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Q21) Will deliveries be made to a second level? A) At Santa Rita Jail each housing unit has two (2) tiers. Deliveries will take place on the lower tier. At Glenn E. Dyer Jail, vendors will use the elevator to deliver commissary to each of the twelve (12) floors.

Q22) Do either of the facilities have a loading dock or will a truck with a lift gate be required from the vendor? A) Both facilities have a loading dock.

Q23) Could the County provide the average number of commissary orders currently delivered to each housing unit each week? A) The average total orders delivered each week in 2009 were 2,103 to the Santa Rita facility and 629 to the Glenn E. Dryer facility.

Q24) What is the average number of maintenance kits ordered per week? A) The approximate number of maintenance kits ordered per week is 25.

Q25) Will an officer be assigned to escort the vendor’s personnel when they’re delivering commissary orders? A) Yes, an officer will be assigned to escort vendor’s personnel.

Q26) What security delays can the vendor expect at County facilities? A) There will be brief delays due to search and inspection of personnel entering a facility, as well as delays during shift change or when there are staffing concerns.

Q27) Can the County provide a current delivery schedule? A) The current delivery schedule is listed in the RFP, Section II, Statement of Work, letter D, Vendor Qualifications/Specific Requirements, number 2, letter H:

Glenn E. Dyer (North County Once (1) Per week, Wednesdays Jail) (All Floors) Santa Rita Jail Twice (2) Per week, Mondays (Units 21, 22, 23, 24, 25, 31, 32, 33, 34, 35), Fridays (Units 1, 2, 3, 4, 6, 7, 8, and 9).

Q28) Are there elevators that the vendor must use to deliver orders? If yes, what is the size of the elevators? A) Yes, the Glenn E. Dyer Jail has elevators. See Exhibit P for the exact dimensions.

Q29) Would the County accept an alternative proposal that would involve inmates to assemble the commissary orders? A) The County will not accept a proposal that involves inmates assembling the commissary orders. County of Alameda, General Services Agency – Purchasing RFP No. 900644, Addendum No. 6

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Q30) How many phone cards are sold monthly? A) The County does not sell phone cards at this time.

Q31) Will the winning vendor be able to integrate with the current vendor or system? A) The vendor must be able to integrate with the County’s JIMS.

Q32) Will there be a cost to the vendor to interface with the County’s JIMS? A) No.

Q33) How many staff members will need to be trained on the software? A) Eight (8) ACSO staff will need to be trained.

Q34) Is the County currently interested in technology beyond the scope of the RFP? A) The Request for Proposal (RFP) does not require other technology beyond the current scope. However, the County may be interested in other technology at a later date.

Q35) What is the average number of deposits made into the inmate accounts at the deposit window each month? A) The average number of deposits is approximately 50 per day for Santa Rita and 25 per day for Glenn E. Dyer.

Q36) Are the inmates allowed hot food items? A) No. The only hot food items are provided from Aramark to inmates at Glenn E. Dyer Jail as part of an inmate rewards program.

Q37) Does the County withhold funds deposited in an inmates account if a balance is due? A) Yes, if the inmate’s account is overdrawn for any reason additional deposits may be withheld pending account reconciliation.

Q38) Will inmate’s family and friends be able to purchase items from the County detention facilities? A) Yes, inmate’s families and friends will be allowed to purchase items.

Q39) Are all sales final if an inmate is released prior to delivery? A) No. If an inmate is released prior to order delivery, the entire order cost must be refunded by the vendor to the inmate’s account.

Q40) Does the County operate more than one visiting center? A) Yes, there is a visiting center at each of the facilities.

Q41) Does the County take inmate deposits at more than one location? A) No, the County accepts inmate’s deposits at one location from each facility. County of Alameda, General Services Agency – Purchasing RFP No. 900644, Addendum No. 6

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Q42) How many book bags and maintenance kits were provided in 2008? What was the cost? A) Approximately 600 book bags at $0.85 for a total cost of $510.00 and 1400 maintenance kits at $1.62 for a total cost of $2268.00 were issued.

Q43) What kinds of bags are required for maintenance kits and for the commissary orders? A) The vendor must provide paper bags for the maintenance kits and clear plastic bags with small holes for the commissary orders.

Q44) Can the vendor obtain a picture of a book bag and its contents? A) No, a picture cannot be provided at this time.

Q45) Will the County provide the Rules and Regulation booklet to the vendor at no cost? A) Yes, the County will provide the Rules and Regulation booklets at no cost to the vendor.

Q46) What are the current increments of debit cards being sold? A) The current debit card amounts are $5.00 to $35.00 in increments of $5.00. There is an additional processing fee of $0.50 per card.

Q47) How many recyclable containers will be needed? A) Currently Santa Rita Jail needs 72 containers and Glenn E. Dyer Jail needs 36 containers.

Q48) Are sodas currently sold in 20 oz. bottles? A) Yes.

Q49) Does the County charge a fee to do a background check on the vendor’s personnel? A) The County does not charge a fee for background checks.

Q50) What is the approximate number of hours the current vendor provides to each facility for commissary orders and vending machine service? A) The vendor will have to determine how much time will be needed at each facility to process orders and service the vending machines. This information is not available.

Q51) Does the County own the current vending equipment? A) No, the incumbent, Canteen, owns the equipment currently in use.

Q52) Are the menu items to be sold at a fixed price for three years? A) No, proposed increases are reviewed by the Inmate Welfare committee.

Q53) What is the average daily population at Santa Rita and at Glenn E. Dyer? A) The average daily population at Santa Rita Jail is 3,600 and Glenn E. Dyer is 800. County of Alameda, General Services Agency – Purchasing RFP No. 900644, Addendum No. 6

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Q54) How many male and female inmates are housed at each facility? A) Santa Rita Jail: 3,124 males, 405 females, total 3,529 (As of February 23, 2010) Glenn E. Dyer: 795 males, 2 females, total 797

Q55) What is the size of toothpaste, shaving gel, shampoo, and soap in the bags? A) The toothpaste is 0.85 oz., shaving gel 0.25 oz, shampoo 0.35 oz, and soap is 1.5 oz.

Q56) Could the County define Free Line Mail? A) Two (2) stamped envelopes, two (2) sheets of lined paper, and one (1) pencil.

Q57) What is the current identification method for commissary delivery? A) Identity is confirmed via verification of Personal File Number (PFN) on inmate’s identification armband.

Q58) Does either facility have wireless capability? A) No.

Q59) Who is the County’s current food provider? A) Aramark.

Q60) Who is the County’s current phone provider and when does the current contract expire? A) The current phone provider is Global Tel Link (GTL). The contract expires January 31, 2011.

Q61) When is the completion of the dinner meal? A) 5:00 p.m. is the completion of the dinner meal.

Q62) When is lights out? A) 10:00 p.m.

Q63) Who is responsible for ensuring that an inmate has no more than three (3) debit cards at one time? A) The Housing Unit Deputies are responsible for enforcing the three (3) debit card per inmate rule.

Q64) Are there any spending limit restrictions? A) The weekly spending limit is $100.00.

Q65) How often are debit cards available for order and distribution? A) Debit cards are available weekly.

Q66) Are the crochet hooks made of plastic or metal? A) The crochet hooks are made of plastic. County of Alameda, General Services Agency – Purchasing RFP No. 900644, Addendum No. 6

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Q67) Will a video be required? If so in what languages would it need to be published? A) A video is not required.

Q68) Could the County provide the Prevailing Wage for delivery clerks and drivers? A) For Prevailing Wages for the County please see the following website http://www.dir.ca.gov/dlsr/PWD/index.htm or you may contact Division of Labor Statistics and Research, Prevailing Wage Unit, P.O. Box 420603, San Francisco, CA 94142, (415) 703-4774.

Q69) Is the vendor responsible for coding the debit cards? A) Yes, the vendor is responsible for coding the debit cards.

RESPONSES TO VERBAL QUESTIONS

Q70) After the Bidders Conferences, can questions still be submitted to the County, either by e- mail, phone, or otherwise? A) No. In order to adhere to the strict timeline for this bid, questions may not be submitted after the last Bidder’s Conference.

Q71) The County stated an Addendum will be released containing all the questions pertaining to this bid, as well as the County’s official responses to those questions. Once that Addendum is released, can Bidders submit follow-up questions for clarification purposes? A) No.

Q72) What is the approximate breakdown of the housing units in the jails in terms of minimum, medium, and maximum A) Minimum security: two tier, dormitory style. Medium: two tier, two person cells. Maximum, two tier, one or two person cells.

Q73) What type of housing units’ do the two facilities have? A) The Santa Rita facility is a rectangle with a line running down the middle cutting it in half. The minimum side is one-half of the jail, which is roughly ten (10) housing units; but on that side, there might be one or two units that are structured like a combination of dorms and individual cells. The other side is the medium and maximum side, which has eight (8) housing units. Each housing unit is split into six (6) sections, which the County calls pods. The pods are designated A-pod, B-pod, C-pod, D-pod, E-pod and F- pod. Each pod has a lower level and an upper mezzanine level, but deliveries will only be made to the bottom level of the pods.

The Glenn E. Dyer facility is a multi-story building. There are six (6) housing floors, but because of the mezzanine levels on the floors, the building itself is actually 13 stories tall. Access to those housing unit floors will be by elevator. There are three (3) elevators: one is strictly for emergencies (and security), and two (2) that are used to get up and down the floors. County of Alameda, General Services Agency – Purchasing RFP No. 900644, Addendum No. 6

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Q74) Can the County provide a list of vending equipment by type (i.e., beverage units, snack units, type of units, etc)? A) There are a total of 125 machines; 25 beverage units, and 100 snack units all of which are Energy Star rated.

Q75) Do the inmates order twice per week? A) No, the inmates order once a week.

Q76) Are there any dietary restrictions on commissary ordering? A) No.

Q77) Does the County want healthy snack alternatives and options as part of this proposal? A) Bidders are encouraged to include healthy snack alternatives and options for informational purposes only. Healthy snack alternatives and options, however, will not be evaluated for award purposes.

Q78) Under the current contract and current vendor, are any SLEB requirements being met? A) No. When the current contract was awarded SLEB participation was waived. SLEB participation, however, is required by this RFP. The provisions regarding SLEB participation can be found in the RFP (pages 25-27, Section IV, Paragraph W. COUNTY PROVISIONS).

Q79) According to the Calendar of Events on page 13 of the RFP, there is a scheduled date for vendor interviews. Will all vendors that submit a bid response be invited for a vendor interview? Or, will the County narrow its selection, for example, to its top three (3) vendors? How will the County determine which vendors will be invited for a vendor interview? A) All bid responses will be evaluated by the County and given a preliminary score. The top three (3) bid responses will be invited to a vendor interview.

Q80) Are debit cards delivered with the commissary orders? A) Yes.

A) Can the County clarify how inmate trust fund account balance information is being sent to the current vendor to process orders? A) The current orders are sent electronically. County of Alameda, General Services Agency – Purchasing RFP No. 900644, Addendum No. 6

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Q81) On page 15 of the RFP, Section III, Paragraph K, Item 9 states: Only one bid response will be accepted from any one person, partnership, corporation, or other entity; however, several alternatives may be included in one response. For purposes of this requirement, “partnership” shall mean, and is limited to, a legal partnership formed under one or more of the provisions of the California or other state’s Corporations Code or an equivalent statute. Can the County clarify what is meant by “several alternatives may be in included in one response,” and how will the County evaluate such a response with multiple alternatives? A) Each alternative bid response will be accepted on an alternative bid form, as long as it meets the requirements in the RFP. The County will evaluate each alternative submitted individually.

Q82) To clarify, award of the contract is based strictly upon the evaluation criteria as stated in the RFP. Is that correct? A) Yes.

Q83) According to the RFP, inmate balances are currently kept on the County’s proprietary AJIS system, and the commissary ordering process needs to interface with that system. Is the County interested in a replacement to the County’s AJIS system? A) No.

Q84) How was the County’s signing bonus issued for the current contract? A) The signing bonus was $100,000 amortized over 5 years.

Q85) Can the County provide the total commission amount paid for the last fiscal year? A) The total commission paid for the last year was $2,139,254.

Q86) Are both Bidders’ Conferences the same? A) Both Bidders’ Conferences follow the same format and cover the same issues. Obviously, attendees may differ as well as the questions asked.

Q87) Will attendees of both Bidders’ Conferences be listed in the Addendum? A) Yes. The Addendum will include a list of attendees, as well as the questions and answers, for both Bidders’ Conferences. All questions asked and answers given at both conferences will be stated in the Addendum.

Q88) Are stamps and stamped envelopes the only non-commissioned items? A) Yes, stamps and stamped envelopes are the only non-commissioned items.

Q89) Can background checks be fast-tracked, at least for the initial hires? A) The department can fast-track, if necessary, but there should be enough time to conduct normal background checks for the transition. County of Alameda, General Services Agency – Purchasing RFP No. 900644, Addendum No. 6

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Q90) The County did say it would continue to use its current jail management system (AJIS) and that a replacement system was not wanted since it was not part of the RFP. Likewise, the County said bid proposals will only be evaluated on what is being asked for in the RFP, and not any ancillary services that might be offered and desired (e.g., system upgrades, future enhancements, new technologies, etc.). But on Pages 18-19 of the RFP, the following is listed: D. Technical Criteria: In each area described below, an evaluation will be made of the probability of success of and risks associated with, the proposal response: 1. System Design - A comparison will be made of the proposed inmate accounting systems. Additional credit will be given for features of the proposed design that offer enhanced utility, ease of use or ease of integration with existing accounting equipment and systems. 2. Software Design and Development - The evaluation will compare the proposed software capabilities with the requirements of this RFP in terms of the software’s compatibility with existing inmate accounting and vending equipment, management and data processing systems 3. Ancillary Services - A comparison will be made of the proposed services with the requirements of this RFP. Credit will be given for convenience, responsiveness and technical expertise and enhancements not 10 Points specifically required in the Specific Requirements. This section seems to contradict what was previously said. Can the County please clarify what the County wants and how bids will be evaluated? A) The County wants a bid for basic commissary services delivered to both facilities. The bid should include a description of how the bidder intends to interface with existing County systems as described in section D, Technical Criteria. The viability of the proposed interface will be evaluated per Evaluation Criteria D, Technical Criteria.

Q91) How do the inmates currently get amount balance information? A) The inmates must make a written request to the Sheriff’s staff to receive their balances.

RESPONSES TO QUESTIONS FROM SITE VISIT

Q92) Is the vendor or the County responsible for recycling? A) The vendor will be responsible for recycling. County of Alameda, General Services Agency – Purchasing RFP No. 900644, Addendum No. 6

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Q93) Are the metal supports that hold and/or affix the vending machines to the wall supplied by the vendor or the County? A) The metal supports are to be provided by the vendor. However, oversight for the installation is conducted by Alameda County Sheriff’s Office.

Q94) How many inmates can be held in one housing unit (Housing Unit 31, Minimum Security)? A) The maximum capacity is 296.

Q95) Are the housing units in the jails currently wired? Do they have conduits to pull wire? Should the winning bidder recommend kiosk ordering in these areas? Q96) Electrical wiring and conduit to power three commissary machines on each side of the housing unit (six machines per housing unit) was installed when the vending machines were mounted to the walls. Jail staff has the ability to turn on and turn off the machines from the control room.

A) Per the RFP, the winning bidder is required to pick up the recycling bins at each location. Does the contractor deposit the recyclables to a central location on-site, or is the vendor responsible for taking the recyclables to an off-site location? A) Vendor will be responsible to remove recyclables off site. Vendor will need to provide the recycling containers that are California State Fire Marshal (CSFM) approved. The containers must be approved by ACSO and GSA prior to installation.

Q97) Are the large blue recycle bins (located by the receiving/loading dock) and the Pepsi recycle bins in the housing units supplied by the vendor or the County? A) Currently they are provided by the County.

Q98) Does the money from the recycling program go back to the County or does the vendor keep it? A) Since the vendor is removing the recyclables from the site the vendor will keep the money.

Q99) What are the dimensions of the storage area at the receiving/loading dock? A) The loading dock dimensions are 20’ wide by 16’ feet deep, with a 3 ½’ staircase. Building Maintenance Division, mailroom staff and the current commissary vendor, shares the loading dock.

Q100) There is an office space inside the receiving/loading dock. Does that office belong to the vendor? Is it a shared space? A) The space is shared between Global Tel Link and Canteen.

Q101) There is a floor mounted safe in the receiving/loading dock. Does that belong to the vendor or to the County? A) The safe located in the receiving area belongs to the County. County of Alameda, General Services Agency – Purchasing RFP No. 900644, Addendum No. 6

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Q102) What is the County’s procedure for inspection of commissary orders? Does the County inspect the bags, frisk the employees, etc.? Is there an average amount of time required to clear commissary for delivery? A) All persons entering the facility are subject to search. This includes their person, belongings, and vehicle. There are signs posted at all entrances to the facility. Jail staff will conduct a visual inspection of all commissary bags before they are delivered to inmates. On occasion, and without notification, a Sheriff’s Office Certified Narcotics Canine may conduct a search of the commissary bags, storage bins and vehicles. The total wait time is approximately 20 to 30 minutes. County of Alameda, General Services Agency – Purchasing RFP No. 900644, Addendum No. 6

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The following participants attended the Bidders’ Conferences: Company Name Representative Contact Information Canteen Correctional Services Henry Medeiros Phone: 925-754-1447 1409 Somersville Rd. E-Mail: henry.medeiros@exch-compass- Antioch, CA 94509 usa.com Prime Contractor: Yes Subcontractor: No Certified SLEB: No Keefe Group Kristine Johnson Phone: 775-355-7006 55 Vista Blvd., Suite 101 E-Mail: [email protected] Sparks, NV 89434 Prime Contractor: Yes Subcontractor: No Certified SLEB: No Keefe Group Jim Perry Phone: 909-426-6954 13369 Valley Blvd., Omar Parker E-Mail: [email protected] Fontana, CA 92335 [email protected] Prime Contractor: Yes Subcontractor: No Certified SLEB: No Union Supply Larry J. Jolly Phone: 661-607-5111 LJJ Consulting E-Mail: [email protected] 24315 Las Palmas St. Prime Contractor: Yes Valencia, CA 91355 Subcontractor: Yes Certified SLEB: No Union Supply Mark Haney Phone: 937-216-6391 Tech Friends, Inc. E-Mail: [email protected] Union Supply Prime Contractor: Yes 2301 E. Pacifica Pl. Subcontractor: Yes Rancho Dominguez, CA 90220 Certified SLEB: No Canteen Correctional Services Al Kowalczyk Phone: 408-979-8170 3870 Charter Park Dr. E-Mail: [email protected] San Jose, CA 95136 Prime Contractor: Yes Subcontractor: No Certified SLEB: Yes Swanson Services Corporation Michael Chase Phone: 916-371-4262 3136 Industrial Blvd. E-Mail: [email protected] Sacramento, CA 95691 Prime Contractor: Yes Subcontractor: No Certified SLEB: No Swanson Services Corporation Brett Pieratt Phone: 303-534-5752 2500 W. 4th Ave., Unit 7 E-Mail: [email protected] Denver, CO 80219 Prime Contractor: Yes Subcontractor: No Certified SLEB: No Aramark Brian J. Caspari Phone: 972-922-0034 12465 Alfa Romeo Way E-Mail: [email protected] Frisco, TX 75034 Prime Contractor: Yes Subcontractor: No Certified SLEB: No County of Alameda, General Services Agency – Purchasing RFP No. 900644, Addendum No. 6

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Company Name Representative Contact Information Aramark Michael R. Paice Phone: 707-344-2850 3131 Olympic Rd. E-Mail: [email protected] Fairfield, CA 94534 Prime Contractor: Yes Subcontractor: No Certified SLEB: No West Coast Vending & Food Service, Bruce Bauer Phone: 510-261-5954 Inc. E-Mail: [email protected] 2124 Livingston St., Prime Contractor: No Oakland, CA 94606 Subcontractor: Yes Certified SLEB: Yes West Coast Vending & Food Service, Gary Schultz Phone: 510-261-5954 Inc. E-Mail: [email protected] 2124 Livingston St., Prime Contractor: No Oakland, CA 94606 Subcontractor: Yes Certified SLEB: Yes COUNTY OF ALAMEDA, GENERAL SERVICES AGENCY-PURCHASING EXHIBIT A – BID ACKNOWLEDGEMENT

RFP No. 900644, Addendum No. 6

The County of Alameda is soliciting bids from qualified vendors to furnish its requirements per the specifications, terms and conditions contained in the above referenced RFP number. This Bid Acknowledgement must be completed, signed by a responsible officer or employee, dated and submitted with the bid response. Obligations assumed by such signature must be fulfilled. 1. Preparation of bids: (a) All prices and notations must be printed in ink or typewritten. No erasures permitted. Errors may be crossed out and corrections printed in ink or typewritten adjacent and must be initialed in ink by person signing bid. (b) Quote price as specified in RFP. No alterations or changes or any kind shall be permitted to Exhibit B, Bid Form. Responses that do not comply shall be subject to rejection in total. 2. Failure to bid: If you are not submitting a bid but want to remain on the mailing list and receive future bids, complete, sign and return this Bid Acknowledgement and state the reason you are not bidding. 3. Taxes and freight charges: (a) Unless otherwise required and specified in the RFP, the prices quoted herein do not include Sales, Use or other taxes. (b) No charge for delivery, drayage, express, parcel post packing, cartage, insurance, license fees, permits, costs of bonds, or for any other purpose, except taxes legally payable by County, will be paid by the County unless expressly included and itemized in the bid. (c) Amount paid for transportation of property to the County of Alameda is exempt from Federal Transportation Tax. An exemption certificate is not required where the shipping papers show the consignee as Alameda County, as such papers may be accepted by the carrier as proof of the exempt character of the shipment. (d) Articles sold to the County of Alameda are exempt from certain Federal excise taxes. The County will furnish an exemption certificate. 4. Award: (a) Unless otherwise specified by the bidder or the RFP gives notice of an all-or-none award, the County may accept any item or group of items of any bid. (b) Bids are subject to acceptance at any time within thirty (30) days of opening, unless otherwise specified in the RFP. (c) A valid, written purchase order mailed, or otherwise furnished, to the successful bidder within the time for acceptance specified results in a binding contract without further action by either party. The contract shall be interpreted, construed and given effect in all respects according to the laws of the State of California. 5. Patent indemnity: Vendors who do business with the County shall hold the County of Alameda, its officers, agents and employees, harmless from liability of an nature or kind, including cost and expenses, for infringement or use of any patent, copyright or other proprietary right, secret process, patented or unpatented invention, article or appliance furnished or used in connection with the contract or purchase order. 6. Samples: Samples of items, when required, shall be furnished free of expense to the County and if not destroyed by test may upon request (made when the sample is furnished), be returned at the bidder’s expense. 7. Rights and remedies of County for default: (a) In the event any item furnished by vendor in the performance of the contract or purchase order should fail to conform to the specifications therefore or to the sample submitted by vendor with its bid, the County may reject the same, and it shall thereupon become the duty of vendor to reclaim and remove the same forthwith, without expense to the County, and immediately to replace all such rejected items with others conforming to such specifications or samples; provided that should vendor fail, neglect or refuse so to do the County shall thereupon have the right purchase in the open market, in lieu thereof, a corresponding quantity of any such items and to deduct from any moneys due or that may there after come due to vendor the difference between the prices named in the contract or purchase order and the actual cost thereof to the County. In the event that vendor fails to make prompt delivery as specified for any item, the same conditions as to the rights of the County to purchase in the open market and to reimbursement set forth above shall apply, except when delivery is delayed by fire, strike, freight embargo, or Act of God or the government. (b)Cost of inspection or deliveries or offers for delivery, which do not meet specifications, will be borne by the vendor. (c) The rights and remedies of the County provided above shall not be exclusive and are in addition to any other rights and remedies provided by law or under the contract. 8. Discounts: (a) Terms of less than ten (10) days for cash discount will considered as net. (b) In connection with any discount offered, time will be computed from date of complete, satisfactory delivery of the supplies, equipment or services specified in the RFP, or from date correct invoices are received by the County at the billing address specified, if the latter date is later than the date of delivery. Payment is deemed to be made, for the purpose of earning the discount, on the date of mailing the County warrant check. 9. California Government Code Section 4552: In submitting a bid to a public purchasing body, the bidder offers and agrees that if the bid is accepted, it will assign to the purchasing body all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the Cartwright Act (Chapter 2, commencing with Section 16700, of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, materials, or services by the bidder for sale to the purchasing body pursuant to the bid. Such assignment shall be made and become effective at the time the purchasing body tenders final payment to the bidder. 10. No guarantee or warranty: The County of Alameda makes no guarantee or warranty as to the condition, completeness or safety of any material or equipment that may be traded in on this order.

THE undersigned acknowledges receipt of above referenced RFP and/or Addenda and offers and agrees to furnish the articles and/or services specified on behalf of the vendor indicated below, in accordance with the specifications, terms and conditions of this RFP and Bid Acknowledgement.

Firm: Address: State/Zip

By:______Date______Phone______

Printed Name Signed Above:______

Title:______RFP No. 900644

EXHIBIT L RFP VENDOR BID LIST

Below is the Vendor Bid List for this project consisting of vendors who have responded to RFI No. 900644 and/or been issued a copy of this RFP. This Vendor Bid List is being provided for informational purposes to assist bidders in making contact with other businesses as needed to develop local small and emerging business subcontracting relationships to meet the requirements of the Small Local Emerging Business (SLEB) Program (described within this RFP). For additional information regarding the SLEB Program, please visit our website at http://www.acgov.org/auditor/sleb/ and/or contact the Auditor-Controller’s Office of Contract Compliance (OCC) located at 1221 Oak St., Rm. 249, Oakland, CA 94612 at Tel: (510) 891-5500, Fax: (510) 272-6502 or via E-mail at [email protected]

Vendors who attended the Networking/Bidders Conferences have been added to the Vendor Bid List. Please see the RFP sections entitled ‘Calendar of Events’ and ‘Networking/Bidders Conferences’ for additional information. The Networking/Bidders Conferences scheduled for all current projects are posted on the GSA Calendar of Events website at http://www.acgov.org/calendar_app/DisplayListServlet? site=Internet&ag=GSA&ty=PUR. This RFP Addendum is being issued to all vendors on the Vendor Bid List; the following revised vendor list includes contact information for each vendor attendee at the Networking/Bidders Conferences.

RFP No. 900644 - Inmate Commissary Business Name Contact Phone Address City St Email Canteen (936)321- Troy Trice PO Box 132483 The Woodlands TX [email protected] Correctional 6841 (972) 922- ARAMARK Brian Caspari 1101 Market Street Philadelphia PA [email protected] 0034 Keefe Kristine (800) 890- 55 Vista Blvd. Ste 101 Sparks NV [email protected] Comimissary Johnson 5206 Terry Wells- (209) 747- CB Enterprises 2208 Pine Street Ceres CA [email protected] Brown 0481 Mid-States (817) 838- Laura Mellci 580 North Beach Street Fort Worth TX [email protected] Services 8600 Regal Greetings & Maryam (909) 466- Rancho PO Box 4311 CA [email protected] Gifts Rahbari 7071 Cucamonga American (425) 489- 17280 Wdvl Rdmd Rd NE W Larry Kong Woodinville [email protected] Amenities 1899 #804 A Canteen Henry (925) 754- [email protected] 1409 Somersville Rd Antioch CA Correctional Medeiros 1447 usa.com (909) 426- Keefe Group Jim Perry 13369 Valley Blvd. Fontana CA [email protected] 6954 (909) 426- Keefe Group Omar Parker 13369 Valley Blvd. Fontana CA [email protected] 6954 (661) 607- Union Supply LarryJolly 24315 Las Palmas St. Valencia CA [email protected] 5111 Canteen (408) 979- al.kowalczyk@compass- Al Kowalczyk 3870 Charter Park Dr. San Jose CA Correctional 8170 usa.com Michael (916) 371- Swanson Services 3136 Industrial Blvd. Sacramento CA [email protected] Chase 4262 (303) 534- Swanson Services Brett Pieratt 2500 W. 4th Ave. #7 Denver CO [email protected] 5752 (707) 344- ARAMARK Michael Paice 3131 Olympic Rd. Fairfield CA [email protected] 2850 West Coast (510) 261- Bruce Bauer 2124 Livingston St. Oakland CA [email protected] Vending 5954 West Coast Gary Schultz (510) 261- 2124 Livingston St. Oakland CA [email protected] Vending 5954 RFP No. 900644

EXHIBIT O INMATE COMMISSARY USAGE REPORT

DESCRIPTION Qty DESCRIPTION Qty CAPPUCCINO, LG BAG 9625 SPEED STICK 8716 CAPPUCCINO, 5PK 136 STYLING GEL 16OZ 872 COCOA JOE, 5OZ 1266 SUAVE CONDITIONER 1227 COFFEE, 3OZ 48985 SUAVE SHAMPOO 15OZ 3132 DECAF COFFEE 3OZ 1627 SULFUR 8 641 DECAF COFFEE 5PKT 389 TOOTHBRUSH SECURITY 4325 FRENCH VANILLA 3OZ 5410 TYLENOL 5PK 3543 FRUIT PUNCH 6OZ 20735 .02 CENT STAMPS (10 PK) 842 GRAPE PUNCH DRINK 6OZ 8479 BK OF STAMPS (20PK) 5617 HOMETOWN COCO 8 OZ 160 ENV (5 PK) STAMPED LEGAL 18604 HOT CHOCOLATE 5OZ 9247 AHI TUNA STEAK 2224 HOT CHOCOLATE SINGLE 327 APPLE BLUEBERRY GRANOLA 1697 ICED TEA MIX 6OZ 7035 BAG O HOT SAUCE 494 LEMONADE MIX 6OZ 8278 BBQ CORNNUTS 7330 ORANGE DRINK MIX 6OZ 3447 BBQ POTATO CHIPS 19779 PEACH DRINK MIX 6OZ 9673 BEAR CLAW 8094 SUGARFREE COCOA SINGLE 37 BEEF JERKY 3399 ATOMIC FIREBALLS 7407 BEEF SALAMI 66798 BABY RUTH 2264 BLUEBERRY MUFFIN 14188 BREATHSAVERS 921 BUGLES CARMEL 6649 BUTTERSCOTCH DISCS 3728 CAPPUCCINO COOKIES 4041 CHOCOLATE LOVERS PACK 601 CHEDDAR CH PUFFS 77789 CHOCOLATE SKITTLES 316 CHEESE CURLS 22776 COFFEE CANDY 3140 CHEESE DIP 20902 GRANOLA BAR 5259 CHEESE, HOT PEPPER 8411 HARD CADY MIX 75 CHEESE-IT 13089 HOT TAMALES 2019 CHEX HOT & SPICY 9 JOLLY RANCHER 16953 CHILI CORN CHIPS 17308 LEMON HEADS 3945 CHOCOLATE CHIP COOKIES, LG 18889 LIFESAVERS FIVE FLAVOR 1143 CHOCOLATE MOON PIE 636 M&M ALMOND 1925 CINNAMON ROLL 2846 M&M PEANUT 4518 CLUB CRACKERS 9327 M&M PLAIN 1707 COOKIES, CHOC CHIP 3996 MILKY WAY DARK 3131 COOKIES, OATMEAL 3718 NOW AND LATER CLASSIC 4483 COOKIES,PEANUT BUTTER 2857 RED VINE LICORICE 6856 COOL RANCH DORITOS 21929 REESE'S PIECES 5398 CREAM PIE OATMEAL 100 ROOTBEER BARRELS 2998 CRUSHED CHILI PEPPER 5451 SKITTLES 3653 DONUTS 4131 SNICKERS 12955 FLOUR TORTILLAS 53600 SNICKERS W/ALMONDS 4810 FROSTED FLAKES 23020 SOUR FRUIT BALLS 2593 FRUIT SNACK 7639 STARBURST FRUIT CHEW 4084 BROWNIE 509 SUGAR FREE FRUIT CHEWS 8 GARDETTOS 2179 SUGARFREE WILD FRUIT 582 GOLD FISH 3073 THREE MUSKETEER 3228 GUACACHIPS 7500 TWIX COOKIE BAR 6165 HERSHEY'S SOFT COOKIE 2230 WHOPPERS 3211 HONEY 12 OZ 891

Exhibit O Page 1 of 3 RFP No. 900644

EXHIBIT O

DESCRIPTION Qty DESCRIPTION Qty WORMS 284 HONEY BUNS 6 OZ 39840 1.0 READING GLASSES 91 HOT CHEESE CRUNCHIES 57835 1.25 READING GLASSES 87 HOT FRIES 19282 1.5 READING GLASSES 81 JAL CHEESE SQUEEZER 13696 1.75 READING GLASSES 92 JALAPENO CHIPS 9669 2.0 READING GLASSES 8 JALAPENO PEPPERS 10212 2.5 READING GLASSES 81 JALAPENO PRETZELS 22356 3.0 READING GLASSES 71 LAYS BBQ 682 CANVAS SIZE 6 0 LEMON CREME COOKIES 4406 HANDKERCHIEF+A125 4674 LOUISIANA HOT SAUCE 12569 PANTY SIZE 14 4 MAYONNAISE 41865 PANTY SIZE 5 85 CHOCOLATE MUFFINE 7827 PANTY SIZE 6 78 NACHO CHIPS 19248 PANTY SIZE 7 53 NUTTY BAR 121 PANTY SIZE 8 54 OATMEAL COOKIES, LG 18582 PANTY SIZE 9 49 OATMEAL REGUALAR 5PK 2108 SHOWER SHOES LG 1771 OATMEAL/MAPLE 23177 SHOWER SHOES MED. 1024 OATMEAL/STRAWBERRY 14658 SHOWER SHOES SMALL 261 HOT N SPICY SAUSAGE 10945 SHOWER SHOES XLG 2356 TWIN BEEF STICKS 16763 SPORTS BRA SIZE 32 10 OREOS 2258 SPORTS BRA SIZE 34 21 PEANUT BUTTER & JELLY 1128 SPORTS BRA SIZE 40 8 PEANUT BUTTER JAR 10639 SPORTS BRA SIZE 42 4 PICANTE SAUCE 3451 SPORTS BRA SIZE 44 5 PICKLE 10211 SPORTS BRA SIZE 46 3 POP TARTS 5204 T-SHIRT SZ 2XL 0 PORK CRACKLIN MILD 17143 T-SHIRT SZ LARGE 0 PORK CRACKLIN SPICY 53178 T-SHIRT SZ SMALL 0 REESE'S SOFT COOKIE 3112 THERMALS 3XL 0 RICE KRISPIE TREAT 7207 TUBE SOCKS 8052 RIPPLE POTATO CHIPS 9302 WATCH CAP (BLUE) 1380 SEASONED SALT 3560 TRANSPORTATION FEE 2 SOY SAUCE 1414 BATTERIES AAA 2 PK 0 SPICY TORTILLA CHIP 57063 BICYCLE POKER CARDS 759 STRAWBERRY PRESERVES 3173 BICYCLE PINOCHLE 528 SUGAR TWIN10PK 23775 CARDS, PINOCHLE 254 SWISS ROLLS 7348 CHECKERS 171 TILLAMOOK BEFF STICK 15549 ACNE 10 311 TRAIL MIX 6029 AFTER SHAVE 341 TUNA POUCH 46299 ANTACID TABLETS 1227 VANILLA MOON PIE 1506 ANTIFUNGAL CREAM 566 VANILLA WAFERS 2092 ANTIFUNGAL POWDER 82 YOGURT APPLE NUT MIX 5084 BABY POWDER 2759 BAG 0'RICE 23276 BAND-AIDS 16PK 125 BEEF BROTH 8PK 792 BLUE RAZOR SC 17899 BEEF STEW POUCH 5581 BODY LOTION ALOE VERA 2943 CHICKEN BROTH 8PK 1625 BRSHLS SHAVE CREAM 421 HOT CHILI POUCH 18949 BRUSHLESS SHAVE CREAM 6 OYSTERS 21189

Exhibit O Page 2 of 3 RFP No. 900644

EXHIBIT O

DESCRIPTION Qty DESCRIPTION Qty CHAP-ET LIP BALM 1849 CHICKEN POUCH 21775 CHAPSTICK 561 RAMEN BEEF 98673 COCOA BUTTER LOTION,12 OZ 4103 RAMEN CHICKEN 103089 COLGATE TOOTHPASTE 15318 RAMEN CHILI 165920 COMB PALM 875 RAMEN ORIENTAL 33102 COMB, MINI-PICK 745 RAMEN SHRIMP 50597 CONDITIONER 15OZ 1392 RAMEN SPICY BEEF 150576 COUGH DROPS, VICKS 1115 REFRIED BEANS 61030 DANDRUFF SHAMPOO 1221 SPANISH RICE 53834 DENTURE ADHESIVE 228 9X12 ENVELOPE 6729 DENTURE CLEANSER 60 BALL POINT PEN 14391 DIAL SOAP 29821 HOLIDAY CARD 2864 EYEBROW PEN (BLK) 161 CROCHET HOOK 53 FIRST AID CREAM .013% 3 CUP 22OZ W/SPOON 5927 FOAM ROLLERS LG 37 DICTIONARY (LARGE) 65 HAIR FOOD 2946 DICTIONARY (SMALL) 278 HALLS COUGH DROPS 2091 DICTIONARY SPANISH 40 HAND SANITIZER 43 DRAWING TABLET 1063 HYDROCORTISONE CRM 426 ENVELOPE 30-PK 2697 IBUPROFEN 8PK 2417 ERASER BEVELED PINK 1265 IRISH SPRING 13147 GREETING CARD, BIRTHDAY 2648 IVORY SOAP, LG 17864 GREETING CARD,LOVE 7152 LADY SPEED STICK 5734 HAIRBRUSH NO HANDLE 1250 LAUNDRY SOAP 3780 PENCIL #2 SHORT 4128 LAXATIVE 298 PENCIL COLORING 3" 1434 LIPSTICK 528 80 SKETCH PAD 1 LIPSTICK WINE 522 68 SOAP BOX HINGED 3688 MASCARA, BLACK 84 WRITING TABLE, 8.5 X 11 12744 MULTI VITAMIN PAC 6469 YARN BLACK 192 MULTIVITAMINS(BOTTLE) 1269 YARN BLUE 88 MUSCLE RUB 2 YARN GREEN 56 NAIL CLIPPER NO FILE 2321 YARN GREY 122 NASAL DECONGEST 8PK 761 YARN LAVENDER 76 PANTY LINERS 85 YARN MAIZE/YELLOW 28 PETROLEUM JELLY 4227 YARN PINK 61 SCHICK SINGLE RAZOR 0 YARN RED 131 SHAMPOO 150Z 4127 YARN WHITE 108 SKIN CREAM 1054

Exhibit O Page 3 of 3 County of Alameda

Inmate Commissary

RFP No. 900644

Addendum No. 6

EXHIBIT P

Glenn E. Dyer Jail Elevator Dimensions

Exhibit P Page 1 of 1 EXHIBIT Q RFP No. 900644 – ORDER FORM

Exhibit Q Page 1 of 2 EXHIBIT Q RFP No. 900644 – ORDER FORM

Exhibit Q Page 2 of 2