ALLEN PARISH Title I Principal’s Binder for 2014-2015 STAKEHOLDER INVOLVEMENT (1.1)
Compliance Requirement: LEA involved the stakeholders in the development of the Consolidated Applications for Federal Funds and allocation of Federal funds.
Evidence:
Action Plan Pages of the SIP
General Education Provisions Act (GEPA)
Letter of Intent to Continue Schoolwide Programs with Stakeholder Signatures
ATP School Team Member Form for 2014-2015
ATP Reporting Forms (4 required)
Projected School Budgets (Title I & Family Engagement Budgets)
Notes : Principals will discuss the school stakeholders’ involvement in the Unified Application Process. The process of developing the School Improvement Plans and the Unified Application for Federal Funds begins with the analysis of school/district data. Stakeholders (i.e., school faculty and staff, School & District Action Team for Partnerships) should be involved in the decision-making process at both the school and district levels. Parents are stakeholders as well and should be included in the process of writing your School Improvement Plan, making decisions on the activities that will be conducted and on how funds will be spent to conduct those activities. At the last audit, parents were actually called and met with the audit team to discuss their involvement in these plans. SCHOOL BUDGETS (1.2)
Compliance Requirement: LEA provided a budget report to schools on their Federal funds allocation.
Evidence:
Projected Budgets for 2014-2015 Found in Sleeves Title I Budgets – Quick Reference Guide
Purchasing & Procurement Process/ Family Engagement Activities Process
October 1, 2014 – 40% of Title I Budget Expended January 9, 2015 - 80% of Title I Budget Expended March 20, 2015 - 100% of Title I Budget Expended
Notes: Remember for 2014-2015, you have two budgets to manage: 1) the allocated Title I School Budget; 2) the allocated Title I Family Involvement Budget. The Title I Director sets a deadline for expending allocated funds so that services are provided in a timely manner to students in Title I Schools. Any vouchers or requests for reimbursement made after the final date will not be paid. There should be no travel or conferences scheduled during the summer months due to Title I reimbursement restrictions. PROCEDURES FOR PROCESSING PURCHASE ORDERS (1.3)
Compliance Requirement: LEA provided an explanation of the LEA’s/ school’s procedure for processing purchases of materials and supplies according to the School Improvement Plan for the current year.
Evidence:
Directive – Procedures for Purchases with Title I Funding (Dark Blue folder from Adm. Mtg.)
Title I School Requisition Forms (with related quotes and/or vendor order forms, as well as the SIP Action Plan Pages)
Title I School Reimbursement Voucher with documentation
Copies of signed Receiving Slips
Notes: All Title I purchases must be aligned with the action pages of your School Improvement Plan. Remember that sales tax cannot be reimbursed. Adhere to the following process when purchasing items for your school with Title I Funds:
1. Principal submits Requisition Forms with related quotes and/or vendor order forms (or) Principal submits Title I School Reimbursement Vouchers with documentation, as well as the related SIP Action Plan page(s) to the Title I Director in order to justify how purchases support the School Improvement Plan. 2. Title I Director approves school requisition and requests a purchase order from the Business Manager. When a Title I Reimbursement Voucher is submitted, skip to step 7. 3. Title I Director sends a purchase order to the vendor, receives the order at the Media Center and updates inventory records. 4. Title I Staff forwards the materials or tagged equipment to the school. 5. School personnel sign the receiving slip indicating that delivery was received. 6. Invoices are received by Title I Director. 7. Vouchers are attached to invoices and coded by the Title I Director. 8. Vouchers/Invoices are forwarded to the Business Manager (Central Office) for payment. TITLE I TECHNICAL ASSISTANCE FROM LEA (1.4)
NCLB Technical Assistance found on Title I Webpage
http://www.allen.k12.la.us/schools/TitleI/Title_I_index.htm
Compliance Requirement: LEA provided technical assistance to principals and other school personnel.
Evidence:
Title I Director Notes to Principal – (Dark Blue folder from Adm. Mtg.) Title I Checklist of School Forms Due Title I Principal’s Binder/Files Parent Orientation Agenda & Sign-in Title I Supplemental Programs and Services Booklets LDE Title I School Checklist – Monitoring Instrument Delivery of “Family Engagement” School/Community training (Agendas & Sign-ins from Aug. Staff Development) Delivery of Letter addressing Homeless (Agendas & Sign-ins from Aug. Staff Development) Allen Parish Technical Assistance & Support Forms (yellow copies) Calendar of Planned Visits from LEA (Para Interventions/Pre-K) Communications, E-mails, Correspondence
Notes: Title I Technical Assistance is a collaborative process that builds and strengthens relationships to best meet the school’s needs and solve problems. The process builds capacity by providing knowledge and skills grounded in current policy, professional standards, and best available research and practice. HIGHLY QUALIFIED STAFF (1.5, 1.13, 1.14)
Compliance Requirement: The LEA and the schools provide information regarding the availability of Section 1119 funds to help staff become highly qualified.
Evidence:
Teacher Attestations
Paraprofessional Attestations
Principal’s Attestation
Four Consecutive Weeks Letters with Class Rosters N-HQT Verification Form Strategies to Attract High-Quality Highly Qualified Teachers to High-Need Schools Notes: In Allen Parish, Title I-Part A, the 8g Local Teacher Quality Grant, and Title II-Part A ensure sufficient funds to help staff become highly qualified.
Profile of Educational Personnel – Highly Qualified Educators (2013-2014) Percent Core Classes Taught by HQE
EHS 78.3% FHS 92.5% KES 100%
KMS 97.6% KHS 63.9% OKES 90.4%
OKMS 65.1% OKHS 55.0% OBES 85.1%
OBHS 81.7% RHS 73.8% District 79.7%
SCHOOLS IDENTIFIED FOR SCHOOL IMPROVEMENT (1.6) Compliance Requirement: All schools rated with an “F”, must offer school choice.
Evidence:
2013-2014 Accountability Results NOT APPLICABLE Official Notification Letter from State Department of Education
Communication or Notification to School (e-mails, memos, meeting notes) in 2014-2015
Sign-in Sheets & Agendas
Notes: Schools identified for improvement in 2014 – 2015 as listed on the AUS Preliminary Release Watch List Report. Based on the Accountability Update on SPS changes (most current data), below are the letter grades for each school in the district according to Baseline SPS:
Baseline Grade Baseline Grade Baseline Grade SPS SPS SPS
EHS 93.5 A FHS 92.1 A KES 98.8 B
KMS 101.3 A KHS 99.2 A OKES 95.9 B
OKMS 74.3 C OKHS 85.2 A OBES 81.6 C
OBHS 81.6 B RHS 81.0 C DISTRICT B
COORDINATION OF PROGRAMS & SERVICES (1.7, 1.16) Working Together for Our Children
Compliance Requirement: Coordinates and integrates federal, state and local services and programs.
Evidence: (Check all that apply to your school)
Head Start Program Free/Reduced Lunch Program
LA 4 Program Limited English Proficient (LEP) Program
*PK Transition Plan Strategic Instruction Model (SIM)
ELFA K-3 Reading/Math Initiative
D.A.R.E. Safe & Drug-Free
Title I, Title II, REAP, IDEA Allen Parish Resources Document
Literacy/Numeracy Intervention Program LEAD TECH
Homeless Services STEM (Science, Technology, Engineering, Math)
Migrant Program
Positive Behavioral Interventions and Supports
Notes: Schools in Allen Parish have access to resources from many federal, state, and local services and programs. The List here is not by any means exhaustive. Schools need to provide documentation for those that apply. Principals will discuss coordination and integration of all programs and services.
* Plans for assisting preschool children in the transition from early childhood programs, such as Head Start, Even Start, Early Reading First, or a State-run preschool program, to local elementary school programs.
MATERIALS & SUPPLIES SUPPORT THE SCHOOL IMPROVEMENT PLAN (1.8) Compliance Requirement: A school must purchase materials and supplies according to the Action Pages of the School Improvement Plan for the current year.
Evidence:
Copy of 2014-2015 School Improvement Plan – Action Plan pages only (The Action Plan pages should be specific in regards to materials, supplies, and funding.)
Notes: Justify how purchases support the School Improvement Plan. See Budget Tab for more information.
SCHOOL INVENTORY (1.9) Compliance Requirement: The school maintains a copy of its Title I inventory or property control form.
Evidence:
Copy of 2014-2015 Inventory
Copies of Asset Disposition Forms with pulled tags (Make copies of each sheet before sending to the Media Center.)
Police Reports for Stolen Equipment
Yearly Inventory: *Inventory should be checked once a year before the end of the school year. A district inventory check will be required in the Fall of each new school year. *Account for ALL items listed on each classroom inventory sheet. Every item in the classroom should be accounted for on this list. (regardless of funding source) *Those items that are on the inventory list and are unaccounted for should be reported to Title I AFTER a thorough search has been conducted. *Refer to new Allen Parish Fixed Assets Policy and Procedure Manual for more information.
Notes: Make every effort to locate items that are missing on the inventory. Note the date when the inventory was submitted to Media Center. Teachers should be aware of the funding sources used to purchase classroom equipment as denoted on the inventory tags. When equipment is moved from one classroom to another classroom at your site, Title I and REAP Inventory changes should be sent directly to the Title I Coordinator responsible for Inventory.
Stolen Equipment Procedure – Lost or stolen items MUST be reported to the police and a copy of the police report MUST be sent to the Title I office.
FEDERALLY- FUNDED PERSONNEL (1.10) Compliance Requirement: The school properly documents what staff/positions within the school are supported with Title I funds.
Evidence:
Copy of Principal’s Verification of Federally Funded Employees. Copies of Title I PreK Teacher Job Descriptions Copies of Title I PreK Para Job Descriptions Copies of Title I (K-6) Para Job Descriptions Principal’s Evaluations for All Paras in a Schoolwide Program Paras’ Self-Evaluations (All Paras) La. Department of Ed. PreK visits/evaluations
Notes: The Principal will discuss staff responsibilities in relation to the Title I Program.
STAFF POSITIONS SUPPORT SCHOOL IMPROVEMENT PLAN (1.11) Compliance Requirement: Staff/Positions supported within the school support the School Improvement Plan.
Evidence:
Action Plan pages of the SIP
PLC Documentation that supports activity outlined in the SIP
Notes: The Principal will discuss the responsibility of the staff/positions to support the School Improvement Plan. These documents confirm that all staff/positions support the goals of the SIP (i.e., administrators, teachers, paras, interventionists, literacy/math coaches).
TITLE I FUNDS TARGET SCHOOL NEEDS (1.12) Compliance Requirement: Title I funds are targeted to address a school’s identified needs to increase student achievement.
Evidence:
Professional Development Activities: Registration Forms, Vouchers, Agendas, Sign-in Sheets, Name Tags as proof of attendance at conferences (or) Certificates, etc.
*School Improvement Plan – Action Plan Pages
2014 State Test Results - District Charts on State Test Results given by Mr. Doucet
Notes: *The Principal will discuss how Title I funds target school needs to increase student achievement. Family Engagement
(1.15)
Compliance Requirement: The school uses strategies to increase Family Engagement. (See Family Engagement Binder/Files for more information) Evidence: 2014-2015 Family Engagement –School Monitoring Checklist 2014-2015 Action Plan Pages of SIP as it relates to ATP/Family Engagement Activities ATP Team Member Form *Sign-ins, Agendas & Evaluations from Family Engagement Activities (Pictures, flyers sent home) Compacts - Provide 1 signed compact from each category below: Preschool Compact Student Compacts from Black and Blue Template District Family Engagement Plan (reviewed by the District ATP in the fall) Title I Plan (reviewed and revised by the District ATP in the fall) School Family Engagement Plan (reviewed and revised in May by the School ATP) Copies of Classroom Connection Forms submitted to the Family Resource Center Copy of Family Engagement End-of-Year Evaluation completed in May & District Evaluation Report sent to you in August Copies of Parent Institute Newsletters and School Newsletters sent to parents as well as FRC Calendar Notes: The Principal will discuss strategies to increase Family Engagement. *This would include handouts and pictures from family engagement activities as well as newspaper articles. (All 4 reporting forms are to be placed behind Stakeholder Involvement, 1.1.) Integration of Technology (4.1 – 4.6)
Compliance Requirement: The school integrates technology based on identified needs.
Evidence Seen
Compliance Requirement YES NO Documentation
1 Does the school operate a computer lab? . Picture of the Lab
2 Does the selection of software support Principal identifies software used in LAB . identified school needs and the SIP? Review of SIP
3 Principal’s Discussion Do teachers accompany students to the lab? . Copies of Schedules
Does a paraprofessional or computer 4 technician staff the computer lab? If yes, state Principal’s Discussion . the specific responsibilities of this para. Visit LAB
5 Are reports from the computer lab generated . and shared with teachers? Sample LAB Report
6 Does the computer lab facilitate the Copy of K-6 Computer Lab Curriculum with dates . implementation of CCSS? noted.
7 Is computer equipment properly tagged and A visual check of the equipment will be made for . recorded in inventory? inventory tags (Title I or other).