The Church Board of the First Christian Church of Edmond, OK

The Church Board of the First Christian Church of Edmond, OK Monthly Meeting Minutes July 12, 2015

Call to Order: Bruce Jackson called the meeting to order and Robbi Kinnaird opened with prayer.

Board Members Present: Bruce Jackson, Marcy Williams, Kathy Kerr, Jim Quade, Doyle Phillips, Christin Adkins, Amy Peters, Brian Kilpatrick, James Larrison, Larry Mullins, Terry Kerr, Marcia Tunison, Randle Lee, Crystal Vazquez, Frank Gresh, Melissa & Kacy VanOsdol, James Kerr, Scott Kinnaird and Robbi Kinnaird

Board Members Absent: Don Weichmann, Lance Orendorff, Sherry and Russell Kious, Jim and Dian Sill, Brenda Wood

Staff Members Present: John Regan, Micah James, Diane Ball, Jeremy Miller

Others in Attendance: Mark Nash, Treasurer; Leah Johns, Foster Johnson

Determination of Quorum: A quorum to conduct business was met with 19 Board members present out of 24 valid positions.

Approval of Minutes: The May 17, 2015 minutes stand as presented.

Old Business:  Outreach Monitor: Motioned tabled at May meeting to look at the overall communications needs. Brian Kilpatrick stated that after communicating with Karla, receiving approval from Jennifer Humphrey, Communications Coordinator, reviewing slide design and ideas with Mark Nash and communicating with Frank Gresh regarding technology and monitor usage, would like to move forward on the installation of a monitor in the Fellowship Hall. The purchase will come from the Outreach budget. Micah James asked about the strategy and overall plan and offered if this should be reviewed in the Communications ministry. Mark Nash stated the by-laws call for Outreach to report to the congregation and this monitor is a way to disclose missions funding. Robbi Kinnaird expressed concern about not having an overall communications plan. Frank Gresh agreed that an overall plan needs to be done, but the opportunity to do something is now. Randle Lee called for the question - Frank Gresh made a motion to approve Outreach’s request based on budget considerations, Terry Kerr offered the second. Motion approved.

New Business:  Child Care Center rate increase: Frank Gresh presented proposed changes and rate increase for tuition at the FCC Child Care Center (see attached). The increase will be an all-inclusive rate increase, which includes rate plus extra fees normally paid throughout the year. Frank reminded board this isn’t a money making business, it is a ministry. The increased funds will go toward increasing teacher pay and to incentivize teachers with continuing education and to offer additional programming after school. The center will work with clergy to counsel families who feel like this rate increase makes the center unaffordable. The increase will bring an additional $85,000 to the budget, net of fees – late fees will continue to be collected. This increase still has the center approximately $40,000-$60,000 away from dream budget as far as salaries are concerned, but they will continue to look at other ways of raising funds. Child Care Ministry would like to make a motion to approve the rate increase, which has been through the rate task force twice, and the Child Care committee twice and well thought out and discussed as required by the by-laws. Randle Lee offered the second. Discussion was held stating a survey of parents was not made; however, both church-member and non-church member parents serve on the committee and were part of the rate increase decision. The church will continue to look at the facilities impact and adjust as needed. Motion approved.  Nominating committee: Marcy Williams will begin working with the committee this week and plans to have slate ready for board and congregation approval in October.  Board revisions: John Regan presented a chart to streamline ministries. (see attached) After a review of current ministry organization, he suggests adopting this experimental outline and will work with the Trustees for review and guidance. Discussion was held regarding doing away with Pastoral Relations Committees. The discussion will continue as we move forward.  Building Committee: Doyle Phillips reported they are actively soliciting surveyors and working on RFQ to be mailed.

Ministry Updates:  Elders – No report  Deacons – Verbal report  Administration – Verbal report presented by Mark Nash along with Q2 Financials  Child Care Center – No report  Communications – No report  Education – No report  Evangelism – Verbal report with Membership (Hospitality)  Membership – Verbal report with Evangelism (Hospitality)  Outreach – Written report  Personnel – Verbal report  Spiritual – No report  Stewardship – No report  Trustees – Verbal

Reports by Ministers and Staff: Reports received.

Leadership training: Micah led the board on budget training and encouraged the ministries to not use the model of “last year’s budget being predictive of next year’s budget.” Look at the next 12 months, see what is in front of you in your ministry and put dollar amounts to those events, programs and projects. Then talk about priorities and formulate budget. Encouraged each ministry to have this discussion during the month and will give next step next month.

Next meeting is August 16, 2015 at 5:30pm.

Meeting was adjourned at approximately 6:40 pm

Respectfully submitted Robbi Kinnaird